Orientation Agenda - Office of Human Resources

UAMS
New Employee Orientation
Day 1
All Benefit-eligible Employees Attend
All Presentations are Mandatory
For assistance please call HR 501-686-5650
7:50
Meet at the Information Desk, 1st floor, Central Hospital
(near the C Elevators)
 Escorted to Orientation by orientation coordinator
 Housekeeping Items
8:05 – 8:10
Welcome
8:10 – 9:50
Patient-and Family-Centered Care
9:50 – 10:00
Break (Please return on time)
10:00 – 11:00
Payroll Sign Up
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
11:00 – 11:10
(Executive Designee)
(Office of Human Resources)
Answer questions regarding paperwork for Payroll (submit these completed forms at 11:10)
Staff Handbook
Medical Screening (Employee Health/Student Preventive Health Services)
 Discussion of immunizations and other medical screening requirements
 Completion of Employee Medical History and TB testing forms (You will receive an
appointment card tomorrow, advising you when to report for your medical screening.)
11:10 – 11:45
Appointment Activities
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
11:45 – 12:30
12:30 – 1:35
(concourse area outside classroom, return on time)
Visit Human Resources table to turn in retirement forms
Benefits and Insurance (Office of Human Resources)
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3:55 – 4:30
Explanation and enrollment in Retirement Plan
Important! Completing retirement plan forms is a condition of employment
Appointment Activities and Break

1:55 – 3:55
Visit Student/Employee Health table to turn in forms, TB skin test placement
Visit Human Resources table to turn in payroll forms
Lunch (on your own - cafeteria offers 20% discount with name tag/badge. Return on time)
Retirement Benefits (Office of Human Resources)


1:35 – 1:55
(concourse area outside classroom)
Explanation and enrollment in insurance plans and Section 125 flex plan
Important! Employees only have 31 days from hire date to complete benefit enrollment forms
Visit Human Resources table to turn in insurance forms
I.D. Badge Photos Taken (ED II, Room B104) ID Badge Photos
schedule: Tuesday from 7:30 - 8:30 and Thursday 8:30 – 9:00 am. (A-N
Mondays, all others on Tuesday or Thursday. Pictures taken, badges handed out Tuesday 4:00 pm
during orientation)
New Employee Orientation
Day 2
Mandatory Attendance by All Employees and Contractors - HR 686-5650
7:45 – 8:30
ID Badges & Incomplete Human Resources Paperwork



8:30 –10:15
Employees who did not have ID Badge photos taken Monday may do so Tuesday morning.
Incomplete paperwork may be completed at this time, e.g. I-9’s, benefit forms.
Student Employee Health to pass out appointment cards
Work Place Safety
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(Occupational Health and Safety Department)
Fire safety demonstration and video
Hazard communications
On the job injury
Blood Borne Pathogen Standard (Occupational Health and Safety Department)
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
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10:15 – 10:30
10:30 – 11:00
Primary Agents of Concern
Route of Exposure
Universal Precautions
Fire Safety and Blood Borne Pathogen post test (as required by JCAHO)
Break (Please return on time)
Infection Control (Infection Control Department)
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
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Your role in prevention and control of infection
Importance of immunizations
Receive medical screening appointment card
11:00 – 11:30
11:30 – 12:30
Diversity
Lunch (on your own - cafeteria offers 20% discount with name tag/badge, return on time)
12:30 – 1:10
Employee Work Life Balance


1:10 – 2:15
Employee Assistance Program (12:30 – 12:45)
Get Healthy UAMS (UAMS Fitness Center) (12:45 – 1:10)
Institutional Compliance
Federally required training for HIPAA Standards. Employees must be present.
 Human Subject Protection training and certification overview
 HIPAA for research and certification overview
 View "Understanding Corporate Compliance" Video
 Compliance Hotline
 Code of Conduct/Privacy
 Security-Physical and Electronic, Confidentiality Agreement, Passwords and Email
2:15 – 2:45
Employee Relations (Office of Human Resources)
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2:45 – 3:30
Parking/Police/Emergency Preparedness
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3:30
Revised 4/7/15
Campus safety
Parking registration
Emergency Preparedness
Creative Services

Possible add’l
orientation dates!
Workers Compensation
90 day Probationary Period
Progressive Discipline Process, Policy Review (Grievance & Anti-Discrimination)
ILLUMINE Reporting
ADA, FMLA
ID Badge Distribution (please wait for your badges to be distributed)
Note: If you are working in any clinical area you are required to attend PEIP orientation, 8:00 am, Central Bldg
8th flr Clsrms 1 & 2 on Wed/Thurs. Check with your supervisor or call 686-6095 for more information.