TDB2015FuarServisKataloguIngilizce copy

Transcription

st
TDA
International
Dental
Congress
28-30 May 2015
Istanbul Congress Center
l.org
www.istanbuldenta
Expodental 2015
Exhibition Manual
TDA
21 International Dental Congress
st
28-30 May 2015 • Istanbul Congress Center
Dear Expodental 2015 Exhibitor,
This Exhibition Manual contains important information and is designed to assist you in preparing for the 21st TDA International Dental
Congress. The Exhibition will be held in Istanbul Congress Center between 28 – 30 May 2015.
Please read all of the information in this manual. It will take you very little time now and could save your great deal of time later.
The floor plan has been designed to maximize the exhibitor’s exposure to the delegates.
For your convenience the manual has been divided into sections:
Section 1
Section 2
Section 3
Section 4
Section 5
Section 6
Contacts / Deadlines / Important Dates
General Information & Schedule
Exhibition Floor Plan, List of Exhibitors
Exhibition Services & Order Forms
Delivery Regulations & Instructions
Terms & Conditions
Our professional team will be happy to assist you with any additional services that you may require.
We look forward to welcoming you in Istanbul next May.
Best Regards,
Prof. Dr. Taner Yücel
President of Turkish Dental
Association and the Congress
Murat Ersoy
President of Istanbul Chamber of
Dentistry and the Organisation Committee
1
www.istanbuldental.org
TDA
st
INDEX
Section 1
Contacts / Deadlines / Important Dates ...................................................................................................Page 4
Section 2
General Information & Schedule ............................................................................................................Page 7
Section 3
Exhibition Floor Plan, List of Exhibitors ................................................................................................Page 14
Section 4
Exhibition Services & Order Forms .......................................................................................................Page 18
Section 5
Delivery Regulations & Instructions ......................................................................................................Page 37
Section 6
Terms & Conditions ............................................................................................................................Page 40
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TDA
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SECTION 1
CONTACTS
DEADLINES
IMPORTANT DATES
TDA
st
CONTACTS
ORGANIZER
TDA – Turkish Dental Association
Congress Center
Harbiye Istanbul
SPONSORSHIP & EXHIBITION
SECRETARIAT
K2 Conference & Event Management
Ali Nazime Sokak No: 45 Kosuyolu Mah.
Kadikoy 34718 Istanbul
Contact: Alper Ergec
REGISTRATION SECRETARIAT
Ziarrahman Caddesi 7 / 10
Cankaya / 06550 Ankara - TURKEY
Phone : +90 212 219 6645
Fax : +90 212 232 0560
Web : www.tdb.org.tr
E-mail : [email protected]
Phone
Fax
Web
E-mail
: +90 216 428 9551 ext: 117
: +90 216 428 9591
: www.k2-events.com
: [email protected]
Phone
Fax
Web
E-mail
: +90 312 446 41 54
: +90 312 446 41 24
: www.k2-events.com
: [email protected]
CONGRESS CENTER
ICC – Istanbul Congress Center
Taskısla Cad. , Harbiye
34367 İstanbul
Phone : +90 212 373 9900
Fax : +90 212 373 9943
Web : www.iccistanbul.com
FREIGHT FORWARDING &
CUSTOMS CLEARANCE
ExpoLOGIST
Giyimkent, C3 Blok, 8. Sok. No:B194/122
Atışalanı Esenler İstanbul / Turkey
Contact Person: Mr. Ali Erdem
Phone : +90 212 438 38 80 ext. 106
Fax : +90 212 438 39 57
Web : www.expologist.com
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TDA
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DEADLINES / IMPORTANT DATES
Congress Dates
28-30 Mayıs 2015
Exhibition Dates
28-30 Mayıs 2015
Exhibition
May 28, Thursday
09:00 - 18:30
May 29, Friday
09:00 - 18:30
May 30, Saturday
09:00 - 17:00
Exhibition Mantling Dates / Time
May 26, Tuesday
09:00 - 20:00
May 27, Wednesday
09:00 - 20:00
*Shell Scheme booths will be delivered on May 27.
Exhibition Dismantling Dates / Time
May 30, Saturday
18:00 - 00:00
May 31, Sunday
09:00 – 20:00
Exhibition Information
Exhibition Area
6.500 sqm(Net), 16.500 sqm (gross)
Section A
1.242 sqm
Section B
2.016 sqm
Section C
3.240 sqm
Deadlines
Company Profile and Logo Submission
30 April 2015
Exhibition Order Forms
15 May 2015
Booth Layout Submission
15 May 2015
Advertisement Submission
15 May 2015
5
TDA
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SECTION 2
GENERAL INFORMATION
TECHNICAL INFORMATION
REGISTRATION
ACCOMMODATION
SCIENTIFIC PROGRAMME
TDA
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GENERAL INFORMATION
Congress Dates : 28-30 May 2015
Congress Center
ISTANBUL CONGRESS CENTER (ICC)
Adress: Istanbul Congress Center Taskisla Street Harbiye 34367
Istanbul/ TURKEY
Phone :+90 212 373 99 00 Fax :+90 212 373 99 43
Web : http://www.iccistanbul.com/
Location of Exhibition Area
Istanbul Congress Center
Section A,B,C
B5 Floor
FREIGHT DOORS FOR EXHIBITORS
(BUILD-UP & BREAK-DOWN ONLY)
DELEGATE ENTRANCE DURING CONGRESS
Click here for a video of the entry bays.
Congress Language
Official congress languages are English and Turkish.
Registration Desks
Congress registration desk will be at the entrance of the congress center and will be open from 07:00 to 19:00 during congress dates.
Exhibition Information Desk
An exhibition information desk will be available from 26th to 30th May. The specific location of the exhibition information desk will be
provided at a later date.
Catering
It is not allowed to bring any kind of food or drinks to the building from outside. All catering orders should be made through Exhibition
Secretariat. Please refer to catering order forms for your catering needs.
A/V Equipment
It is not allowed to bring rented A/V Equipment to the building from outside. All A/V orders should be made through Exhibition Secretariat.
Please refer to A/V order forms for your A/V Equipment needs.
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TECHNICAL INFORMATION
Carpet
Shell scheme stands does not include carpet. You can order carpet using the carpet order form. You can choose one of the offered colors:
Red, Dark Blue, Gray or Black.
Build–up Height
The maximum permitted build up height in the exhibition area is 2.50 meters in Section B and Section C, 5.00 meters in Section A.
Exhibitors who have stands higher than the maximum permitted height will not be allowed to set up their stands.
Ceiling Suspensions
Ceiling hangings are not permitted in any location in the exhibition area.
Platforms or Raised Floors
Wheelchair access ramps are required for any platform above 4cm. For any platforms higher than 11cm special approval is required.
Please include exact dimensions of any platform(s) when sending in your Space Only booth design for approval. Platforms must be of a
strength and stability to carry and distribute the weight of the stand fittings, stand personnel, visitors and exhibits.
Floor Covering
All exhibitors must provide floor covering in their booths. Each exhibitor is responsible to ensure that the floor covering is secured to the
floor. For safety purposes, if elevation is used in the floor of the booth, clear markings must be made so that visitors do not trip.
Connection with Adjacent Stands
It is the exhibiting company’s responsibility to ensure that ALL SURFACES (external and adjacent walls) are finished (i.e. painted, covered,
etc.).
Additional Stand Fittings & Furniture Rental, AV & IT equipment
Please complete the related order forms with your requirements and send it to K2 Conference & Event Management Co. via e-mail or fax.
Please note that the venue has an exclusive AV & IT contractor and all orders should go through the official channels via provided order
forms in this manual.
Electrical Connections
According to the safety regulations, the electrical installations for the exhibition will only be connected to the power supply after being
checked and approved by the ICC representative on-site. Please see electricity order form in the order form section of this manual.
Air and Water Connections
Please directly contact with organization secretariat.
[email protected]
Delivery & Logistic Services
ExpoLOGIST is the sole official freight forwarder for the FDI 2013 AWDC. To ensure the smooth unloading and arrival of your material into
the venue, we recommend using the Official Freight Forwarder services. Exhibitors and stand builders who choose to use their own services
to deliver their goods to the venue door or warehouse, are still required to contact the official freight forwarder, ExpoLOGIST to coordinate
the time schedule for unloading of cargo into the venue please contact Mr. Ali ERDEM at: [email protected] Please note that all
shipments must be sent to Expologist directly and not to Istanbul Congress Center or K2 Conference & Event Management Co. Contractors
are prohibited from using trolleys during the build-up and dismantling times.
Storage
A designated storage area will be available for exhibitors to store their promotional materials.
Security
The Organizers will provide general security guard services in the exhibition hall during closing hours.
Neither the Istanbul Congress Center nor the Organizers can accept responsibility for security of the stands and their contents or damage to
and theft of any goods. Exhibitors are responsible for the security of their stand and equipment. Individual stand security may be ordered
through provided order forms.
Stand Cleaning
The Organizers will arrange for general cleaning of the exhibition premises (excluding exhibits and displays) prior to the opening of
exhibition and daily prior to opening thereafter. For ordering daily stand cleaning, please use the provided order forms.
Stand Catering
The venue has an exclusive catering contractor and all foods / drinks to be distributed in the exhibition has to be ordered through the
provided forms. Any food products not included in the catering services can be ordered seperately by contacting [email protected]
No foods / drinks will be allowed to be delivered from outside of the venue.
Hostesses
Part-time staff labor can be ordered via the provided order forms.
Telecommunications
WiFi will be available in the venue but if you need to have a consistent and high-speed connection at your booth for activities it is highly
recommended you order this separately.
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TDA
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VISITOR INFORMATION
Destination Istanbul, Turkey
Located at the junction of Europe and Asia, Istanbul is a superb venue for meetings and events. Istanbul offers a vast variety of first class
hotel accommodation and conference facilities, easy access to major cities worldwide, beautiful settings and unique sightseeing destinations.
The ancient city’s unique combination of historical sights and excellent conference facilities make it an ideal destination for the TDA 2015.
Climate And Clothing
In May, temperatures can reach 25°C during the day, dropping to a pleasant 12°C after dark.
Currency And Exchange
The Turkish currency is Turkish Lira (TL). Foreign money can be exchanged at banks on business days (09.00 - 17.00 Monday-Friday) as well
as in hotels, at the airport and in exchange offices all a round Istanbul. All major credit cards are accepted in all hotels, restaurants and shops.
Automated bank machines are available at many points throughout the city and at the airport, as well as the congress center.
Electricity
The electrical power supply in Turkey is 220 volts. Standart European plugs are used.
Time
Turkey is 2 hours ahead of Greenwich Mean Time (GMT).
Restaurants And Turkish Cuisine
There is a wide choice of restaurants in Istanbul offering a broad spectrum ranging from excellent national cuisine to first class international
dishes. Traditional Turkish cuisine is famous for its specialties prepared with fresh vegetables. There are numerous quality restaurants as well
as fast- food shops in the vicinity of the hotels reserved for this meeting.
Tipping
Although service charge is included in most restaurants, leaving a tip at one’s own discretion is appreciated.
Visa
Participants are requested to check with the Turkish Consulate in their home country or with their travel agency or at
www.mfa.gov.tr/default.en.mfa for visa requirements. Entry visa to Turkey can also be obtained at Istanbul Atatürk Airport for a vast number
of countries.
Average Flight Durations
Berlin ................................................................. 2h20
Sao Paulo ......................................................... 13h00
Paris ................................................................... 2h50
Helsinki .............................................................. 2h40
Beijing ................................................................ 9h10
Seoul .................................................................. 9h55
Stockholm ........................................................... 2h45
New Delhi ........................................................... 5h40
London ............................................................... 3h10
Amsterdam........................................................... 2h45
New York .......................................................... 10h20
Madrid ................................................................ 3h25
Brussels ............................................................. 2h45
Zurich ................................................................. 2h15
Moscow .............................................................. 2h25
Rome .................................................................. 1h45
Tokyo ............................................................... 11h15
Oslo .................................................................... 3h00
Dubai ................................................................. 3h50
Budapest ............................................................. 2h00
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TDA
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REGISTRATION
Exhibitor Registration
*Exhibitor registration is free of charge and includes entrance to the exhition area only. Exhibitors are not allowed in scientific session
without proper “CONGRESS REGISTRATION”. Please see “CONGRESS REGISTRATION” section below for more information.
There is no limit for exhibitor participation but companies should provide the names of all appointed staff by May 15th, 2015. You can
collect the exhibitor badges onsite.
Name badges will be printed with exhibitor company name and exhibitor country name.
Please provide your exhibitior list by no later than May 15th, 2015 to [email protected]
Congress Participant Registration
Please click the button for registration categories and online registration system.
Registration Fees
Registration Fee for
Scientific and Social Program
Dentist
(Until April
13th, 2015)
(Until May
11st, 2015)
(After May
11st,2015)
250 €
280 €
310 €
(Until April
13th, 2015)
(Until May
11st, 2015)
(After May
11st,2015)
Dentist
190 €
220 €
250 €
120 €
150 €
180 €
140 €
170 €
200 €
70 €
100 €
130 €
70 €
100 €
130 €
100 €
100 €
100 €
Registration Fee for
Scientific Program
New Graduates*,
PhD and Postgraduate Student
180 €
210 €
240 €
New Graduates*,
PhD and Postgraduate Student
Dental Technician
200 €
230 €
260 €
Dental Technician
Dental Students
130 €
160 €
190 €
Dental Students
Dental Asistant
130 €
160 €
190 €
Dental Asistant
Accompanying Person
160 €
160 €
160 €
Accompanying Person
* Graduated from Faculties of Dentistry in 2010 and beyond.
Registration Fee for Scientific and Social Program includes :
• Entrance to scientific sessions and exhibition area
• Congress documents , congress bag
• Lunches, coffee breaks
• Gala Dinner
• Bosphorus Tour
* Graduated from Faculties of Dentistry in 2010 and beyond.
Registration Fee for Scientific Program includes :
• Entrance to scientific sessions and exhibition area
• Congress documents , congress bag
Accompanying Person - Social Program Excluded Registration fee includes :
• Congress name badge
• Opening ceremony
• Closing ceremony
• Entrance to exhibition area
• IST 01 City tour on May 29
Accompanying Person - Social Program Included Registration fee includes :
• Congress name badge
• Opening ceremony
• Closing ceremony
• Gala Dinner - Concert
• Bosphorus Tour
• Entrance to exhibition area
• IST 01 City tour on May 29
Daily Registration
Dentist
Dental Students
Fee
110 €
25 €
Daily Registration Fee includes :
• Entrance to scientific sessions and
exhibition area
• Congress documents, congress bag
Social Program
Fee
Gala Dinner
80 €
Bosphorus Tour
50 €
Official VAT is included in the all registration fees.
Registration & Accommodation Secretariat
Ziaurrahman Caddesi 7/10
Cankaya 06550 ANKARA / Turkey
Phone : +90 312 446 41 54
Fax : +9 0312 446 41 24
Web : www.k2-events.com
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TDA
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REGISTRATION
ACCOMMODATION
As K2 Conference and Event Management, we have reserved the most convenient and recommended hotels in Istanbul.
The congress will take place in Istanbul Congress Center, which is located in the congress valley, at the hearth of downtown. Please bear in
mind that traffic congestion in Istanbul can be severe and add considerably to travel times. Most of the hotels offered by K2 are within walking
distance to Istanbul Congress Center. We highly recommend you to reserve a room in the vicinity to make your Congress experience as stressfree and enjoyable as possible.
Since there are only limited numbers of available rooms, please book your hotel as early as possible.
Individual Reservation
To make your hotel reservation please login to congress registration and accommodation system.
Please click online accommodation button.
Group Reservation
For 5 or more rooms please contact: [email protected]
Accommodation Fees
Hotel
Hilton İstanbul
Category
5*
Single Room
Double Room
210,00 Euro
225,00 Euro
Ramada Plaza
5*
175,00 Euro
205,00 Euro
Radisson Blu Hotel Şişli
5*
170,00 Euro
190,00 Euro
Point Hotel Taksim
5*
155,00 Euro
180,00 Euro
Nippon Hotel
4*
145,00 Euro
160,00 Euro
Konak Hotel
4*
135,00 Euro
145,00 Euro
Riva Hotel Taksim
4*
125,00 Euro
145,00 Euro
Grand Haliç Hotel
4*
100,00 Euro
120,00 Euro
Disstance to ICC
at 3 minutes
walking distance
at 10 minutes
walking distance
at 20 minutes
walking distance
at 5 minutes
walking distance
at 5 minutes
walking distance
at 5 minutes
walking distance
at 5 minutes
walking distance
at 20 minutes
walking distance
• All above rates are, per room per night, inclusive of breakfast, service charge
• All accommodations will be evaluated "on a first- come, first-served basis."
• VAT 8% will be added to the prices
Confirmation
Full payment is required to confirm your accommodation and payments can be made online via congress registration and accommodation
system. All participants will receive a final confirmation letter upon their room reservations.
To receive a final confirmation please be sure that your proof of payment (for bank transfers only) is received by K2 Conference and Event
Management.
The applications made via e-mail or only by bank receipt alone will not be confirmed and will be placed on a waiting list. To confirm your
reservation both documents must be received.
Cancellation Policy
Total accommodation fee will be refunded considering a written cancellation request received by K2 Conference and Event Management.
before March 27, 2015. For any cancellation received between March 28th and April 24th % 50 cancellation fee will be applied. Please note
that there will be no refund for the cancellations received after April 24, 2015.
11
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TDA
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SCIENTIFIC PROGRAM
28 May 2015, Thursday
08:00 – 18:00
29 May 2015, Friday
09:00 – 17:00
30 May 2015, Saturday
09:00 – 17:30
TDA 21st International Dental Congress will offer a rich scientific program. Scientific program includes panels, conferences, forums, and
interactive sessions on up to date subjects of all disciplines of dentistry.
Scientific program will run on five meeting rooms simultaneously. Also, special sessions will be available such as early morning breakfast
meetings, meet the expert sessions and review of the year session. The participants will be able to attend the scientific program with free
communications and poster discussion sessions.
Not only dentists, but all oral health workers’ needs has been considered in the scientific program. With several courses on various subjects,
we will be able to follow the developments and improve ourselves in our profession.
Pleas click the button to open the scientific program
SCIENTIFIC PROGRAM
12
TDA
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SECTION 3
EXHIBITION FLOOR PLAN
LIST OF EXHIBITORS
(CATERING AREA)
İKRAM ALANI
Maksimum yükseklik 2,5m
Maximum high 2,5m
(342 m2 / 342 sqm)
C-ALANI
14
C028
C030
9 m2
2
18 m
18 m2
ÖZEL TURKUAZ
SAĞLIK HİZ
DYNA
MEDİKAL
9 m2
2
PIERRE
FABRE
18 m
9 m2
DİŞ DOSTU
DERNEĞİ
9 m2
SEVENLER
DİŞ
DEPOSU
Loading
Unloading
Door
9 m2
Loading
Unloading
Door
Yükleme
Kapısı
SENSODYNE
42 m2
162 m
2
SIRONA
32 m
2
48 m2
81 m
2
PAŞA
DENTAL
ALPAY
DİŞ DEPOSU
12 m2
LİDER
12 m2
40 m2 50 m2
24 m2
EOT DENTAL
80 m2
72 m
MANNAS
2
ÖNCÜ
DENTAL
12 m2
12 m2
MEGAGEN SEDENTA
36 m2
2
18 m2
9 m2
MEDYA
FUARCILIK
6 m2
ZEISS
18 m2
27 m2
36 m2
REM
DENTAL
33 m2 18 m2
9 m2
ÖNER
DİŞ
DEPOSU
8 m2
6 m2
6 m2
6 m2
8 m2
10 m2
12 m2
22 m2
18 m2
OSSTEM
27 m2 18 m2
GÜLOĞUZ DİŞ DEPOSU
36 m2
SEVENLER
DİŞ DEPOSU
18 m
54 m
2
KENT
DENTAL
99 m2
45 m2
36 m
SES
DIŞ TİC.
2
54 m
TOROS
DENTAL
2
METCO
DENTAL
33 m2
TEKMİL
İKRAM ALANI
(CATERING AREA)
ZE
DENTAL
wc
MEDİGMA
9 m2
Dr.
Bausch
9 m2
REGO
70 m2
wc
IMC
PROTEZ
wc
SİS DİŞ
DEPOSU
9 m2
44 m
2
Infostand
9 m2
Yükleme
Kapısı
12 m2
Kohdent HAGER
& W.
120 m2
70 m2
DUAL
DENTAL
TURKUAZ
DENTAL
DTI
İMPLANT
wc
BASMACI
DİŞ
DEPOSU
2
12 m
Bremer
2
12 m
Bego
Implant
LİDER DİŞ DEPOSU
60 m2
İLKAY
DİŞ DEPOSU
9 m2
2
4C
MEDİKAL
ANKYRA
MEDİKAL
12 m2
ŞAFAK
DİŞ DEPOSU
9 m2
ESAS
GRUP
MEDİKAL
9 m2
BEGO
Dis
11 m2
3M
120 m2
DİMSAN
DENTAL
ADT
DENTAL
ARSAN DENTAL
TEMDENT
9 m2
12 m2
ÇATAK
DİŞ DEPOSU
DENTAL
OFİS
9 m2
31 m2
VOCO
LISTERINE
20 m2 16 m2
LİDER DİŞ DEPOSU
120 m2
DİŞMAT
18 m2
12 m2
4T
İMPLANT
Dürr
20 m2
IPANA
40 m2
SIGNAL
40 m2
ŞAFAK
DİŞ DEPOSU
DENTAL
PLAZA
2
18 m2
HAINA
BASMACI
DİŞ DEPOSU
2
BUSCH
9m
DENTSPLY
GİRİŞ
ÇIKIŞ
ENTRANCE
EXIT
152 m
ZHERMACK
GUILIN
9 m2
27 m2
YINGPAI
2
DÜNYA
DENTAL
18 m
64 m2
GİRİŞ
ÇIKIŞ
ENTRANCE
EXIT
120 m2
GÜLSA
72 m
İDEALDENT
9m
HST
ATLAS
DİŞ
DEPOSU
27 m2
TOPÇU
DENTAL
18 m2
32 m2
COLGATE
40 m2
GÜNEY DİŞ
32 m2
63 m
BIODENTA
9 m2
9 m2
DENTAL
STORE
12 m2
96 m2
GÜNEY DİŞ
96 m2
32 m2
KAVO
wc
NEMA
SAĞLIK
9 m2
27 m2
KİBAR
DENTAL
15 m2
18 m
BEİJİNG
CANLUSO
SM İLAÇ
SAĞLIK
ÜRÜNLERİ
18 m2
2
2
C012 C011 C010 C009 C008 C007 C006
9m
9 m2
BIOLAND
KOREA
TEKNOGEM
MÜHENDİSLİK
18 m
9 m2
9 m2
PAŞA
BEYAZ TIBBI
MALZEMELERİ
18 m2
27 m2
BAHADIR DENTAL
ŞAFAK DİŞ
DEPOSU
27 m2
BERAYDENT
ABG
9 m2
RECKITT
BENCKISER
DENTAL
12 m2
18 m2
ERCİYES
DİŞ DEPOSU
18 m2
39 m2
BAMİTEKS
48 m2
KORKMAZ
TIBBI ÜRÜNLER
9 m2
PİRAMİT
DENTAL
2
9m
DURU DİŞ
DEPOSU
27 m2
2
9m
63 m
GC Europe
ÇAPA DENTAL
2
DENTİN
İMPLANT
9 m2
6 m2
18 m2
2
BİROL
DENTAL
9m
18 m2
MEDİFARM
DIŞ TİC.
NUROĞLU
DİŞ DEPOSU
SOREDEX
DENTAL
MARKET
36 m2
2
72 m2
GÜNEY DİŞ
2
TRIADENT
ATILIM
STAS
DENTAL
C024
9 m2
ÇAPA
ORTODONTİ
BOĞAZİÇİ
DİŞ DEPOSU
27 m2
DENTOSAN
ALTERNATİF
MEDİKAL
9 m2
18 m
SUNRAY
72 m2
2
KAVO
TEMED
C013 C014 DENTAL
9 m2
ORTOMED DENTALİZ SİSTEM
DENTAL
2
6m
C027 C026
AKARLAR
MEDİKAL
9 m2
36 m2
FATİH DİŞ DEPOSU
2
30 m
İKRAM ALANI
(CATERING AREA)
SMD
SAĞLIK
UFUK DİŞ
DEPOSU
C031
C032
TEKMETAL
2
APRİ
DENTARAM
FARMA
İLAÇ
TURAN UYSAL
TIBBI MALZ.
wc
ONUR DİŞ
DEPOSU
18 m2
9 m2
21 m
KARAGÖZLER
MEDİKAL
SIGMA
DENTAL
36 m2
MAS
DENTAL
BİLKİM
TIBBI ÜR.
12 m2
wc
DIGIORTHO
YAMAN NOBEL TIP
DENTAL KİTABEVİ
DENTOM
MEDİKAL
9 m2
TÜRKDENTA
9 m2
ORTHO
WORLD
SEMİH DİŞ
DEPOSU
TEKA
İMPLANT
12 m2
ES DİŞ
İMPLANT
12 m2
2
ÜNALDI
MEDİKAL
UMG
UYSAL
9 m2
2
18 m
UNIMED
9 m2
OLEY TIBBİ
ÜRÜNLERİ
9 m2
ATİK
DENTAL
9 m2
IVOCLAR
DİŞ
DÜNYASI
9 m2
2
18 m
9 m2
ULUSAL
ECZA
2
SİSCON
MEDİKAL
9 m2
MEDIDENT
ITALIA
18 m
QİNHUANGDAO
18 m
GEDİZ
MEDİKAL
MODE
MEDİKAL
18 m2
NUCLEOSS
IAP DİŞ
ÜRÜNLERİ
9 m2
9 m2
QUINTESSENCE
DENTALINE
C056
18 m2
DENTAL
TEKNOLOJİ
C070 C069
MERKEZ
DİŞ
DEPOSU
Maksimum yükseklik 5m
Maximum high 5m
(3345 m2 / 3345sqm)
A-ALANI
(SECTION - A)
KESKİN
DENTAL
APRİ
FARMA
İLAÇ
N&H
MEDICAL
9 m2
DNT
SAĞLIK
2
DEĞİRMENCİ
OTOMOTİV
9m
2
NAN TIAN
DENTAL
Maximum high 2,5m
(858 m2 / 858 sqm)
B-ALANI
(SECTION - B)
Update April 28th 2015
9m
Maximum high 2,5m
(648 m2 / 648 sqm)
(SECTION - C)
st
TDA
EXHIBITION FLOOR PLAN
GÜNEY DİŞ
2
TDA
st
LIST OF EXHIBITORS
• Exhibitors are listed in alphabetical order.
COMPANY NAME
BOOTH NO
COMPANY NAME
BOOTH NO
3M
A19
Dentaliz
C24
4C Medikal
C01
Dentaram
B79
4T İmplant
B13, B14
Dentin İmplant
A168
ABG Dental
C15
Dentom Medikal
C41
ADT Dental
A82-A
Dentosan
C33
Akarlar Medikal
C38
Dentsply
A21-24
Alpay Diş Deposu
A85
Digiortho
A172
Alternatif Medikal
C37
Dimsan Dental
A74
Ankyra Medikal
B15, B16
Diş Dostu Derneği
B02
Aprifarma İlaç Ecza Deposu
B80, C43
Diş Dünyası
A146-149
Arsan Dental
C02, C03
Dişmat
A82-B
Atılım Diş Deposu
A75, A76
DNT Sağlık
C58
Atik Diş Deposu
C65
Dr. Bausch
A18-J
Atlas Diş Deposu
B25
DTI İmplant
A163 - 165
Bahadır Dental
B55 - 59
Dual Tıbbi Gereçler
A74
Bamiteks
B48, B49
Duru Diş Deposu
B69 -71
Basmacı Diş Deposu
B22 - 24, B08
Dünya Dental
B32, B33
BEGO
A18-D
Dürr
A18-B
BEGO İmplan
A18-E
Dyna İmplant
B05
Beijing Canluso
C61
EOT Dental
A86, A87
Beray Dental
B34, B35
Erciyes Diş Deposu
B39 - 41
Beyaz Tıbbi Malzemeleri
B36 - 38
Esas Grup Medikal Dental
B19
Bilkim Tıbbi Ürünler
B88, B87
Esdiş İmplant
B85, B86
Bio Denta
A142, A143
Fatih Diş Deposu
B75-78
Bioland
B26
GC Europe
A03
Birol Dental
B67, B68
Gediz Medikal
C61
Boğaziçi Diş Deposu
C35, C36, C49
Guilin
C04
Bremen
A18-F
Güloğuz Diş Deposu
A90-94
Busch
A18-A
Gülsa
A53-67
Colgate
A17
Güney Diş
A04-16, B53, B54
Çapa Dental
A70, A71
HAGER&W.
A18-H
Çapa Ortodontek
C34
Haina
B11, B12
Çatak Diş Deposu
B15
HST
B09
Değirmenci Otomotiv
C71
IAP Diş Ürünler
A173
Dental Ofis
B21
Ivoclar
A02
Dental Plaza
A135, A136
İdealdent
A156 - 158
Dental Store
B28, B29
İlkay Diş Deposu
A77 - 79
Dental Teknoloji
C59, C60
İpana&Oral B
A25 - A27
Dentaline
C44, C45
Karagözler Medikal
C50
15
TDA
st
LIST OF EXHIBITORS
COMPANY NAME
BOOTH NO
COMPANY NAME
BOOTH NO
KAVO Dental
A60, A68
SeDenta
A89
Kent Dental
A121-123, A132-134
Semih Diş Deposu
C63, C64
Kesgin Dental
A174
Sensodyne
A20
Kibar Dental
B27
Ses Dış Ticaret
A95, A96, A115, A116
Kohdent
A18-G
Sevenler Diş Deposu
A117-118, A137-A138, B001
Korkmaz Dental
B46, B47
Sigma Dental
B82, B83
Lider Diş
A37-44, A46-52, A84
Signal
A45
Listerine
A30
Sirona Dental
A28, A29
Mannas Diş Deposu
A83
Sis Diş Deposu
B07
Mas Dental
B81
Siscon
C62
Medident Italia
C66
Sistem Dental
C23
Medifarm Dış Ticaret
B61, B62
SM İlaç
C17, C18
Medigma
B06
Soredex Dental
B42
Medya Fuarcılık
A150
Sönmez(SMD) Medikal
A170, A171
Megagen Türkiye
A88
Stas Dental
C16
Merkez Diş Deposu
A176
Sunray Dental
B84, B64-66
Metco Dental
A99-101, A110-112
Şafak Diş Deposu
A72, B72-74, B17, B18
Mode Medikal
C67,C68
TEB
N&H Medical
C57
Teka İmplant
B86, B87
Nan Tian
C72
Tekmetal
C39, C40
Nema Sağlık
A166, A167
Tekmil Sanayi
A106-109, A124-131
Nobel Tıp Kitabevi
C30
Teknogem
B50 - 52
Nucleoss
A01
Temdent
B20
Nuroğlu Diş Deposu
B63, B43 - 45
TEMED
A169
Oley Tıbbi Ürünleri
C52
Topçu Dental
B30, B31
Onur Diş Deposu
A102-105
Toros Dental
A97, A98, A113, A114
Ortho World
C51
Triadent
A69
Ortomed Diş
C25
Turan Uysal Diş Malzemeleri
B89-92
OssTem
A162
Turkuaz Dental
A73
Öncü Dental
A81
Türkdenta
C48
Öner Diş Deposu
A161
Ufuk Diş Deposu
C31, C32
Özel IMC Diş Protez
A139 - 141
Ulusal Ecza Deposu
C53, C54
Özel Turkuaz Sağlık Hizmetleri C005, C019
UMG Uysal
A152, A153
Paşa Dental
A80, C20, C21
Unimed
C46, C47
Piere-Fabre
B03, B04
Ünaldı Medikal
A175
Piramit Dental Medikal
B60
VOCO
A18-C
Qinhuangdao
C42
Yaman Dental
C29
Quintessence
C55
Yingpai
B10
Reckitt Benckiser
C22, C23
Ze Dental
A159, A160
REGO
A18-K
Zeiss
A151
Rem Röntgen Elektro Medikal
A144, A145, A154, A155
Zhermack
A119, A120
16
TDA
st
SECTION 4
EXHIBITION SERVICES &
ORDER FORMS
TDA
st
EXHIBITION SERVICES
- Exhibitor Information Form
- Stand Catering Order Form
- Lunchbox Order Form
- Stand Furniture Form
- Carpet Order Form
- Stand Cleaning Order Form
- Electricity Order Form
- Internet Access Order Form
- Stand A/V Order Form
- Parttime Staff Order Form
- Lead Capture / Badge Reader Order Form
- Credit Card Paymet Form
Exhibition Services
Only paid orders will be accepted by organisation secretariat.
All orders should be completed until 15 May 2015. All items ordered after this date will be subject 50% surcharge
and provided if available.
18
FORM 01
EXHIBITOR INFORMATION FORM
Company Name : …………..................................
Booth #
: .............................................
Contact Person : .............................................
Date
: .............................................
E-mail
: .............................................
Fax
: .............................................
Phone
: .............................................
Signature
: .............................................
Please send your company logo, company profile (max. 100 words) and your booth layout to [email protected] with
this form for to complete exhibitor information form.
The deadline to send your company logo (in vectoral format, or high resolution jpg file) and company
profile is May 05, 2015.
For Standard Booths
Name on Fascia
-
: .....................................................................................................................................
24 character limit-
Shell Scheme Design Includes:



Walls on 2/3 sides (2.5 m height)

Name&Booth# on Fascia

1 Table

2 Chairs

3 Power sockets

1 Spot for each 3 sqm
Please see graphic to the right for full dimensions of the panels.
K2 can design, produce and install custom panels for the Shell Scheme
booths. For prices and more information, please contact [email protected]
This form should be submitted by MAY 15th.
FORM 02
CATERING ORDER FORM
It is not allowed to bring any kind of food or drinks to the building. If you want to order catering services other than listed
below, please get in touch with us directly at [email protected] for quotation.
#
ITEM
1
Chicken
Sandwich
2
Mozeralla
Sandvich
3
PHOTO
PRICE
#
ITEM
PHOTO
PRICE
8,00 EUR
8
Baklava (Kg)
30,00 EUR
9,00 EUR
9
Lokum, Turkish
delight (kg)
30,00 EUR
Tray of Open
Faced
Sandwiche
(60 pieces)
70,00 EUR
10
Bowl of
seasonal salad
9,00 EUR
Platter of
4 Turkish pastry
/ 10 pieces
25,00 EUR
11 Platter of fruits
18,00 EUR
5
Platter of
Cookies / 20
pieces
11,00 EUR
12
Turkish cheese
platter and
crackers
25,00 EUR
6
Platter of
Cakes / 8
pieces
15,00 EUR
13
Mixed nuts
(100 gr)
5,00 EUR
6,00 EUR
14
Dessert
7 (profiterol/rice
pudding)
Chips
(potato/corn)
5,00 EUR
#
ITEM
PRICE
#
ITEM
PRICE
15
Water
0,33lt bottle
1,50 EUR
27
16
Water
0,50lt bottle
2,50 EUR
28
Tea / Coffee (250 cups)
(usable just with #26)
Ice bag (5kg)
17
Water
1,50lt bottle
3,50 EUR
29
Ice cream (1lt)
40,00 EUR
30,00 EUR
30
Orange Juice 1lt. (fresh)
20,00 EUR
12,00 EUR
31
Tea / Coffee pot (12 cups)
44,00 EUR
850,00 EUR
8,00 EUR
19
Water dispenser(for whole congress
days)
Water container (19 lt.)
20
Spring water 0,33lt bottle (local)
2,50 EUR
32
Tea / Coffee container (60 cups)
220,00 EUR
21
Spring water 0,33lt bottle (Perrier)
4,50 EUR
33
White/Red Wine bottle, 0,70lt
35,00 EUR
5,00 EUR
34
Beer 0,33lt bottle(Efes Pilsen, local)
6,00 EUR
18
22
Soft Drinks 0,33lt. can
23
Soft Drinks 1lt. bottle
9,00 EUR
35
Beer 0,33lt bottle(Miller)
7,00 EUR
24
Espresso Machine
400,00 EUR
36
Whiskey JB, White Horse 0,75lt
90,00 EUR
25
Espresso Coffee(1 kg pack)
250,00 EUR
37
Whiskey JWB, Jack Daniels 0,75lt
120,00 EUR
26
Tea / Coffee machine rental
450,00 EUR
38
Champagne bottle (local)
50,00 EUR
Date
(28/29/30 May)
Delivery Time
(hh:mm)
Item #
Item Name
Qty
Price
Total Pirce
€
€
€
€
€
€
€
€
VAT (18%) will be added to all mentioned prices.
We hereby confirm above orders for stand catering.
Company Name :_______________________
Booth #
:__________
Contact Person :_______________________
Date
:__________
Contact e-mail
Signature
:
:_______________________
€
€
€
€
€
€
€
€
FORM 03
LUNCHBOX ORDER FORM
Lunchbox Alternatives – 1
EUR 13,00
EUR 14,00
EUR 16,00
Lunchbox Alternatives - 1
L01 - Veal Ham, Cheddar Cheese, Iceberg and Cream Cheese, Red Apple, Cake With Walnut, Juice
L02 - Feta Cheese, Cucamber with Olive and Crème Cheese Sauce, Red Apple, Cake with Carrot, Juice
L03 - Grilled of Pumpkin, Eggplant and Peppe, Iceberg, with Tomato Sauce, Red Apple, Cake with Walnut, Juice
L04 - Tomato & Mozzarella with Basil Sauce, Red Apple, with Cacao Muffin, Juice
L05 - Chicken Breast with Herbs, Smoked Pepper , Crème Cheese with Ajvar Sauce Red Apple, with Cacao Muffin, Juice
L06 - Erzincan Tulum Cheese, Rocket & Iceberg and Tomato, Banana, Muffin with Fruit, Juice
L07- Chicken Breast with Ratatu , Banana, Cake with Forest Fruit, Juice
L07 - Home Made Roast beef, Pickles with Mustard Seed and Mayonnaise Sauce, Red Apple, Apple Tart, Juice
Date
(28/29/30 May)
Delivery Time
(hh:mm)
Menu Code
#
Quantity
Total
Price
Price
€
€
€
€
€
€
€
€
€
€
Company Name :_______________________
Booth #
:__________
Contact Person :_______________________
Date
:__________
Contact e-mail
Signature
:
:_______________________
FORM 04
#
F101
F102
F103
F104
F105
F106
F107
F108
FURNITURE ORDER FORM
Item Name
Wooden Table
Metal Table
Wooden Table
Wooden Bar Table
Coffee Table
Glass Coffee Table
Glass Table
Rectengular Table
F109 Coffee Table
Qty
Price
per
item
€ 80
€ 80
€ 62
€ 100
€ 30
€ 30
€ 130
€ 50
Total
Price
€ 50
F110 Wooden Coffee Table
€ 50
F111 Wooden Coffee Table
€ 62
F201 Showcase (locked)
€ 72
€ 60
€ 80
F204 Showcase w/light
€ 120
F205 Showcase w/light
€ 170
F206 Info Desk
€ 65
F207 Info Desk
€ 65
F208 Wooden Table
€ 60
F209 Info Desk
€ 95
F210 Cupboard with Shelfs
€ 90
F211 Info Desk
€ 195
F212 Info Desk
€ 120
F213 Info Desk (locked)
€ 85
F214 Display Cube
€ 50
F215 Display Cube
€ 60
F216 Pannel (Octonorm)
€ 35
F217 Accordion Door
€ 165
F218 Wooden Door
€ 135
F219 Shelf
€ 25
F220 Podium
€ 30
#
F301
F304
F305
F306
F303
F302
F308
F309
Item Name
Qty
Chair (Black Fabric)
Stool(White)
Stool (Red)
Stool (Black)
Chair (White Leather)
Chair (Black Leather)
Single Couch (White Leather)
Single Couch (Black Leather)
F310 Double Couch (White Leather)
€ 235
F311
F307
F404
F312
F403
F401
F405
F406
F407
F408
F402
F501
F502
F503
F503
F503
F504
F505
F506
F507
F508
€ 235
€ 100
€ 40
€ 35
€ 25
€ 80
€ 35
€ 35
€ 30
€ 20
€ 45
€ 110
€ 110
€ 55
€ 110
€ 180
€ 100
€ 100
€ 155
€ 110
€ 100
€
Double Couch (Black Leather)
Office Armchair
Coat Hanger
Ottoman White Leather
Waste Basket
Brouchure Rack
Halogen Spot (Black)
Halogen Spot (White)
Halogen Spot (Gray)
Extension Cord (3 Sockets)
Rope Barrier
Kentia Palm
Ficus Benjamina
Dracaena Marginata
Dracaena Marginata
Dracaena Marginata
Sansevieria
Dracaena Deremensis
Yucca Elephantipes
Dracaena Fragrans
Chamaedorea Elegans
GRAND TOTAL
We hereby confirm above orders for stand catering./ Onsite Furniture orders are subject to % 50 surcharge.
Company Name :_______________________
Booth #
:__________
Contact Person :_______________________
Date
:__________
Contact e-mail
Signature
:
:_______________________
Price
per
item
€ 40
€ 72
€ 72
€ 72
€ 45
€ 45
€ 140
€ 140
Total
Price
FORM 05
STAND A/V ORDER FORM
It is not allowed to bring rented A/V Equipment to the building from outside. All A/V orders should be made through
Exhibition Secretariat. Please refer to A/V order forms for your A/V Equipment needs.
Video
Price
LCD projector, XGA, 3000 ANSI lumen
DLP projector, SXGA+, 12000 ANSI lumen
183 x 244cm projection screen
229 x 305cm projection screen
DVD Player
42" LCD HD display
50" pasma display
Plasma / LCD stand
22" lcd display 16:9
19" lcd display 16:9
P2 DA6xi VGA DA - 1 in - 6 out
CVDA 6MX video DA - 1 in - 6 out
€ 175,00
€ 250,00
€ 500,00
€ 1.250,00
€ 75,00
€ 80,00
€ 10,00
€ 125,00
€ 150,00
€ 20,00
€ 35,00
€ 30,00
€ 35,00
€ 35,00
Audio
Sound desk - 10x mono in, 6x Stereo in
Self powered loudspeaker - 400W RMS
Loudspeaker 20W - for plasma & lcd displays
CD player
Press audio distributor - 12ch
Sennheiser ew100 G3 - headset microphone
Sennheiser ew100 G3 - hand held microphone
€ 60,00
€ 60,00
€ 25,00
€ 75,00
€ 125,00
€ 45,00
€ 45,00
Light
Clay Packy Alpha Wash 700
Clay Packy Alpha Spot 700
Selecon ACClaim profile spot zoom 18-34 degree
Selecon ACClaim profile spot zoom 24-44 degree
Dimmer 6x 16A
Avolites Pearl Tiger lighting desk
€ 200,00
€ 200,00
€ 50,00
€ 50,00
€ 115,00
€ 280,00
Computer
Laptops
Days
Quantity
€ 55,00
Grand Total
We hereby confirm above orders for stand catering./ Onsite stand A/V orders are subject to % 50 surcharge.
Company Name :_______________________
Booth #
:__________
Contact Person :_______________________
Date
:__________
Contact e-mail
Signature
:
:_______________________
Total
FORM 06
CARPET ORDER FORM
Carpet
EUR 15,00 (sqm)
GREY
BLACK
RED
BLUE
Grand Total: ________ sqm x EUR 15,00 = ___________ EUR
Company Name :_______________________
Booth #
:__________
Contact Person :_______________________
Date
:__________
Contact e-mail
Signature
:
:_______________________
FORM 07
STAND CLEANING FORM
The Organizers will arrange for general cleaning of the exhibition premises (excluding exhibits and displays)
prior to the opening of exhibition and daily prior to opening thereafter. For ordering daily stand cleaning, please
use the provided order form.
Stand Cleaning
EUR 12,00 (sqm)
Order stand cleaning for your booth to be cleaned twice a day during the whole congress duration.
We would like to order stand cleaning for the whole duration of the congress.
Grand Total: ________ sqm x EUR 12,00 = ___________ EUR
Company Name :_______________________
Booth #
:__________
Contact Person :_______________________
Date
:__________
Contact e-mail
Signature
:
:_______________________
FORM 08
STAND ELECTRICITY ORDER FORM
Service
Description
Price
* Monophase power line installation
max. 4 KW supply
€ 140
Triphase power line installation
5 KW supply
€ 200
6 - 10 KW
€ 300
11 - 15 KW
€ 350
16 - 20 KW
€ 420
Distributor Box
for max. 10 KW supply
€ 125
Distributor Box
for max. 20 KW supply
€ 220
(The electrical power supply in Turkey is 220 volts. Standart
European plugs are used.)
* This item is already included for the all booth orders’ pricing.
We would like to order _________ power line installation for ______ KW supply.
We would like to order distributor box for ______ KW supply.
Grand Total: _____________ EUR
Company Name :_______________________
Booth #
:__________
Contact Person :_______________________
Date
:__________
Contact e-mail
Signature
:
:_______________________
FORM 09
INTERNET ORDER FORM
Days
Band width
8 Mbps
15 Mbps
30 Mbps
50 Mbps
100 Mbps
150 Mbps
200 Mbps
250 Mbps
1 Day
€ 700
€ 1.200
€ 1.600
€ 2.000
€ 3.000
€ 3.500
€ 3.900
€ 4.300
2 Days
€ 900
€ 1.400
€ 1.800
€ 2.200
€ 3.200
€ 3.800
€ 4.300
€ 4.700
3 Days
€ 1.100
€ 1.600
€ 2.000
€ 2.400
€ 3.450
€ 4.100
€ 4.700
€ 5.100
We would like to order ______ Mbps of internet connection for ______ days.
Wi-fi
Fixed Line
Grand Total: _____________ EUR
Company Name :_______________________
Booth #
:__________
Contact Person :_______________________
Date
:__________
Contact e-mail
Signature
:
:_______________________
FORM 10
PART TIME STAFF ORDER FORM
English/Turkish speaking Host / Hostess (8 hrs shift)
EUR 120,00
Over time – per additional hour
EUR 18,00
Security Guard (8hrs shift / during daytime)
EUR 140,00
EUR 24,00
Secuirty Guard (8 hrs shift / during nighttime)
EUR 180,00
EUR 24,00
Date
(28/29/30 May)
Working Hours
Staff Category & Sex
Quantity
Price
Total Price
€
€
€
€
€
€
€
€
€
€
€
€
Grand Total
€
Company Name :_______________________
Booth #
:__________
Contact Person :_______________________
Date
:__________
Contact e-mail
Signature
:
:_______________________
FORM 11
LEAD CAPTURE / BADGE READER ORDER FORM
Lead Capture / Badge
EUR 200,00
Mentioned price is for whole duration of the congress
All accumulated data will be sent as an excel file after the congress
Grand Total: _____ unit x EUR 200,00 = ___________ EUR
Company Name :_______________________
Booth #
:__________
Contact Person :_______________________
Date
:__________
Contact e-mail
Signature
:
:_______________________
This form should be submitted by MAY 15th
FORM 12
ORDER PAYMENT FORM
Company Name
:………………………………………………………………………….......................Booth No #:………………….
Contact Person
:.……………………………………………………………………………………………………………………………………
E-mail
:..……………………………………………………………………………………………………………………................
Address
:…………………………………………………………………………………………………………………………………….
Postal Code
:……………………………….........City:……………………….……… Country:…………..…………………………
Phone
:……………………………………….Fax:……………………………………………………………………………………..
Invoice Address (If it is different) :……………………………………………….………………………………………………………………….......
Ödeme Tipi
:
Credit Card
Bank Transfer
Banka Account Information
: Bank/Branch Name
: Garanti Bank / Levent Sanayi Branch (416)
IBAN # (EURO)
: TR03 0006 2000 4160 0009 0874 87 (EUR)
Account #
: 9087487
Swift Code
: TGBATRISXXX
I accept below cancellation policy and I authorize K2 Conference and Event Management to charge the total
amount mentioned above from the credit card provided above.
Credit Card Number
Expiry Date
Credit Card Holder’s Name
: ___ ___ ___ ___ / ___ ___ ___ ___ / ___ ___ ___ ___ / ___ ___ ___ ___
: ___ ___ / ___ ___ CVV2 Code: ___ ___ ___
:…………………………………………………………………………………………………………………………………….
Form 1 - Exhibito Information Form
Form 2 - Catering Order Form
Form 3 - Lunchbox Order Form
Form 4 - Furniture Order Form
Form 5 - Stand A/V order Form
Form 6 - Carpet Order Form
Form 7 - Stand Cleaning Order Form
Form 8 - Stand Electricity Order Form
Form 9 - Internet Order Form
Form 10 - P.Time Staff Order Form
Form 11 - Lead Capture Order Form
:................................................-EUR
:................................................-EUR
:................................................-EUR
:................................................-EUR
:................................................-EUR
:................................................-EUR
:................................................-EUR
:................................................-EUR
:................................................-EUR
:................................................-EUR
:................................................-EUR
Total
VAT (18%)
Total Amount to be charged
:................................................-EUR
:................................................-EUR
:................................................-EUR
-Cancellation Policy1 ) All orders are final. There will not be any refunds for cancelled orders. Payments must be completed in due time.
2 ) All orders should be submitted before 15th May, 2015.
Date : ...................................................................
Signature : ..............................................................
TDA
st
SECTION 5
DELIVERY REGULATIONS &
INSTRUCTIONS
TDA
st
DELIVERY REGULATIONS & INSTRUCTIONS
Announcement about logistics services for
“ TDA INTERNATIONAL DENTAL CONGRESS 2015 - ISTANBUL / TURKEY”
Dear Exhibitors / Sponsors,
ExpoLOGIST is elected to coordinate the international freight forwarding, import-export customs clearances, on-site handling/logistic coordination and delivery of overseas shipments destinated for the “ TDB 2015 ISTANBUL / TURKEY , 28-30.05.2015.
In order to secure the on time delivery of your shipments please pay attention to the very important information’s given below:
1. The goods should be consigned according to the instructions given by ExpoLOGIST. Documents (ATA- Carnet, invoice, Air waybill ) should
also be prepared according to these instructions. Wrong shipping documents will cause delay in the customs.
2. All logistics services such as loading, unloading, handling and storage in the venue/congress area will be provided by ExpoLOGIST. Besides
in the venue area only ExpoLOGIST equipments and personnel available and other companies are not allowed to enter the venue with their
own equipments and personnel. It is possible for the exhibitors to have their own employee and work during build up period.
3. ExpoLOGIST is approved to clear goods in the Turkish Customs which are destinated for TDB 2015 ISTANBUL” and consigned according
to their shipping instructions. If a third part is involved in customs clearances of the shipments and has problems in the Turkish Customs,
neither ExpoLOGIST nor the organizers will be responsible for delayed or not delivered shipments.
4. Please note that also courier shipments are subject to customs examination in Turkey. In fact, most part of courier shipments are getting
stuck in the customs upon arrival in Turkey. Therefore it is very important to not consign your currier shipment to the hotel-venue or to any
person! To ensure that your currier shipments will be released from the customs in such a case it MUST be consigned to ExpoLOGIST, as
otherwise they will not be able to assist you with the clearance of your shipment.
ExpoLOGIST team is responsible and ready to assist you in terms of your shipments for “TDB 2015 ISTANBUL”
Mr. Ali Erdem : +90 533 464 2021 [email protected]
Mr. Erkin ATALAY : +90 506 683 2795 [email protected]
Mr. Gürsoy DAGTEKIN : +90 506 683 27 98 [email protected]
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DELIVERY REGULATIONS & INSTRUCTIONS
Step by step Instructions for the preparation of your shipments to
“ TDA 2015 - ISTANBUL / TURKEY , 28-30.05.2015 ”
1. Please prepare all items you are planning to send to Istanbul.
2. Separate items to be consumed or given away during the exhibition and items to be returned after the conference in two parts. These parts
MUST be prepared as separate shipments under separate shipping documents.
3. For the temporary part (items to be returned) you should prepare a Carnet-ATA (which can be obtained from your local chamber of
commerce). You will see on the cover page of Carnet-ATA three important fields. These Must be filled as follows: - Field A : Exhibitors name.
- Field B : ExpoLOGIST Ltd. Sti., c/o “Shipper/Exhibitor Name” - Field C : “ TDB 2015, 28.-30.05.2015, Istanbul /Turkey”.
4. For the Permanent part (Consumables & give-away, brochures) you should prepare a commercial invoice (NOT Pro-Forma) like the sample
you have from ExpoLOGIST.
5. You should 100% be sure to pack these (temporary and permanent) parts separately as they must be customs inspected and cleared
separately.
6. Do not include any items such food, food ingredients, health care products, cosmetics, medicine, tobacco, alcohol or such items in your
shipment.
7. Do not include any consumables, give-away or brochures in your temporary shipment.
8. DO NOT DISPATCH YOUR SHIPMENT BEFORE GETTING IN TOUCH WITH ExpoLOGIST Team and getting their approval for your
documents!
9. Please note that also courier shipments are subject to customs control are usually getting stuck in the customs.Therefore is a correct
preparation also for courier shipments required!
10. For further details please refer to the ExpoLOGIST Instructions and guidelines for “ TDB 2015 ISTANBUL /Turkey”.
For further information you may contact:
Mr. Ali Erdem : [email protected] / Mobil : +90 533 464 2021 / +90 506 683 2797
Mr. Erkin ATALAY : [email protected] / Mobil : +90 506 683 2795
Mr. Gürsoy DAGTEKIN : [email protected] / Mobil : +90 506 683 2798
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SECTION 6
TERMS & CONDITIONS
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These terms and conditions are an integral part of any contractual agreement between the Organizers and the Contractor within the scope of
the TDA 21st International Dental Congress. Upon the rendering of services by the Organizers the Contractor confirms and accepts these
terms and conditions, in addition to the ones specified by the Organizers on application forms and/or contracts and the Technical Manual.
Definitions
“Congress” – the TDA 21st International Dental Congress, including the exhibition and any meetings or events run by the TDA Turkish Dental
Association in conjunction with the Congress.
“Venue” – any congress facility, exhibition hall, hotel, restaurant or other such building, and in particular the premises where the TDA 21st
International Dental Congress takes place and anywhere within the precincts of such location under the control of the organizers for the
purposes and duration of the congress.
“Organizers” – the Turkish Dental Association and the officially appointed Exhibition Management Company K2 Conference and Event
management and their employees.
“Contractor” – any organization or individual who engages in a sponsorship agreement consisting of, but not limited to, exhibiting, advertising
and/or sponsoring in relation to the TDA 21st International Dental Congress, and shall include their employees, suppliers and agents.
“Exhibitor” – a Contractor, who opts for the purchase of exhibition floor space (both including and excluding shell scheme) only.
“Sponsor” – a Contractor, who purchases at least one sponsorship option, besides or instead of purchasing exhibition floor space.
“Exhibition & sponsorship prospectus” – the document announcing all sponsorship opportunities offered within the frame of the Congress.
“Technical Manual” – the document, which includes all detailed information pertaining to the realization of the exhibition (i.e. dates, onsite
regulations, material order forms etc.).
Application to Participate
Applications to participate in the Congress as a Sponsor or Exhibitor will only be considered if submitted on the appropriate forms, duly
completed and with an legally authorized signature. The Organizers will respond to all applications in writing, in order to confirm or reject the
application. Only a written confirmation by the Organizers will be considered valid.
Please use the sponsorship and exhibition application form to place your request. The application is binding upon the Contractor’s signature.
The Organizers will either confirm the booking and issue an invoice with the signed confirmation letter, or reject the application within six (6)
weeks after the application has been received. The Organizers endeavor to meet the Contractor’s request wherever possible, however, cannot
guarantee that the Contractor’s selected options will be met.
In case the Organizers are not able to meet the request of the Contractor, they will try to offer an alternative. In this case, the confirmation
letter will contain the alternative suggestion. Upon receipt of this confirmation the Contractor has ten (10) working days to object, except
when it concerns the allocation of exhibition space, which is under competence of the Organizers at any time. If no such objection is
registered within the allotted time, the booking is considered confirmed with the changes. The Organizers have the right to accept or reject
any application.
Principles
A confirmed application implies full acceptance by the Contractor of the terms and conditions produced by the Organizers. Any infringement
of these regulations may lead to immediate withdrawal of the right to participate in the Congress without compensation or refund.
The Organizers may add to or alter the foregoing terms and conditions at their sole discretion, if they deem so desirable for the proper conduct
and successful outcome of the Congress, and the Organizers will not be held liable for any damages or expenses incurred.
In the event of a disagreement between the Organizers and the Contractor, the Organizers have the sole and final right to decide how matters
shall be handled. In case of absolute necessity and/or for reasons beyond their control, the Organizers retain the right to change the Venue
without prior notification.
It is the Contractor’s responsibility to comply with the local authorities’ regulations, as well as with regulations of the Venue. Also, if and when
applicable, it is the Contractor’s responsibility to comply with international regulations of appropriate organizations, such as IFMPA, IPCAA,
EUCOMED e.a.
In all cases, the Contractor is solely responsible for ensuring that his promotional activities during the Congress are legally and ethically
acceptable in the Venue, city and country of performance.
The Organizers reserve the sole right to decide who will be admitted and to which areas and at what times. The Organizers have the full authority to deny admittance to or expel any person from the Venue.
The Contractor understands and acknowledges that any expenses incurred by the Contractor in connection with the Congress are the sole
responsibility of the Contractor, even in the event of cancellation by either party.
The use of the Organizers’ name (in full or as abbreviation) and its logos is strictly forbidden in publicity, advertising, sign, product, printed
matter, film, video, other media, etc. without the explicit permission, in writing, of the Organizers. The Contractor may only refer to the
meeting with its official complete name as it is published in the official congress publications. The contractor may use a hyperlink to the
congress website from their own company website. For any other official (audio)-visual or textual references to the Congress, the Contractor
has to submit a request for permission to the Organizers.
Smoking is not permitted in the Venue or any other area under control of the Organizers.
Participants under the age of 16 and animals are not permitted in the exhibition, without specific approval in writing by the Organizers.
The contractor undertakes not to disclose to any third party, other than to its professional advisers, or as required by law, or as agreed by the
Organizers, any confidential information relating to the Congress, the Organizers or the Venue.
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Both the Contractor and the Organizers shall ensure the general protection of personal data, which is defined by the data protection rules and
regulations of the country in which the Venue is located. In particular, the contractor undertakes that any data provided by the Organizers or
generated in connection with the Congress will only be used for the specific purposes outlined and that it will obtain similar undertakings in
regard to any such data passed to sub-contractors.
Liability Insurance
The Contractor indemnifies the Organizers of any liability for any damage, loss or destruction caused to equipment, goods or property belonging to the Contractor. Furthermore, the Contractor agrees to be responsible for his property and person, and for the property and persons of
his employees, agents, and sub-contractors, and for any third party visiting the exhibition space rented by the Contractor. It is mandatory for
The Contractor to purchase sufficient insurance policies offered by the Organizers to cover any claims in relation to events described here
above, and in general to indemnify the Organizers from such claims.
Exhibition
Detailed regulations and guidelines concerning the exhibition will be presented in the Technical Manual. Participation by the Contractor is
dependent upon compliance with all rules, regulations and guidelines stated herein.
The Organizers have the final decision as to the acceptability of displays (i.e. exhibition stands, booths, e.a.) and the Contractor will submit
the display design plans to the Organizers for written approval.
Exhibitors are not to share with others any space allocated to them without prior written consent by the Organizers.
The use of hazardous products and materials, such as for example lasers, and any special decorations or fittings at the Exhibition requires
prior written approval from the Organizers. Application for approval of such use must be submitted to reach the Organizers not later than three
months before the Exhibition. Flammable materials are forbidden. Any panels, posters or other forms of display are not allowed outside of the
exhibition areas allocated to the Contractor.
The Contractor agrees that a staff member must always be present at the stand during Exhibition opening hours. The Contractor is responsible
for the cleaning of their stands, whereas the Organizers ensure daily cleaning of the aisles.
Exhibition space will be confirmed in writing after the receipt of payment.
Allocations will be determined according to the date of the exhibition space booking and the date of the receipt of the payment. Special
wishes regarding placement of the exhibition space will be given all possible consideration but the Organizers make the final decision.
Any changes in the duration and/or location of the exhibition do not entitle the exhibitor to cancel the agreement or request a refund of rates
or to put forward a claim to damages incurred thereby.
The Contractor will be informed of the location of the exhibition space when the exhibition floor plan is sent out. The exhibition floor plan
however will remain preliminary and open for changes until the actual set-up. The exhibition floor plan includes the most updated information
in regards to the exhibitor’s exhibition floor space. It is the exhibitor’s responsibility to verify such information before set-up.
While every effort is made to preserve the published floor plan of the exhibition, the Organizers shall be entitled to vary the general layout or
the allocated space at any time to ensure a harmonious construction of the exhibition. The Organizers will inform the Contractor prior to
implementing a change and make every effort to reach a satisfactory solution for both parties, whereby the Contractor is not entitled to any
refunds. The Organizers determine the external design of the exhibition as well as of the exhibition space. Therefore, applications can be
refused if the stand layout fails to fit in with the exhibition as a whole.
If unforeseen circumstances so warrant, the Organizers reserve the right to postpone the exhibition or transfer it to another site. Even if it is
found necessary to close the exhibition or the Congress on any day(s) or to vary the opening hours of the exhibition, the Organizers reserve the
right to do so, at their sole discretion without any liability for any expenses incurred other than the rental fee of the exhibition space allocated
to the Contractor.
All exhibition space displays (i.e. stand, booth design e.a.) must be approved by the Organizers. The Contractor shall inform the Organizers
of the proposed display design and any special requirements within the time frame outlined in the Technical Manual. An exhibition stand or
any other display form can only be set up if the Organizers have approved its design. Therefore the Contractor or its agent must send detailed
reference documentation, including blueprints and layout images of the display design and dimensioned drawings. Any changes or additions
must be submitted before the deadline given in the Technical Manual and are subject to approval by the Organizers.
At any time the Contractor may be required to show appropriate supporting documents/certificates during the set-up and the exhibition period.
In the interest of the harmonious overall of the exhibition, applications can be refused if the exhibit fails to fit in with the exhibition as a
whole.
For security reasons and to adhere to regulations stipulated by the Venue, the Organizers will appoint official contractors for all installations
(such as electricity, communications, hanging points, mains and fittings), and all ancillary services. During set-up and dismantling periods
as well as the actual exhibition, no other contractors will be permitted to undertake any of this work without the prior consent of the Organizers.
The Contractor will be liable for any damage to walls, floors, or ceiling area of the Venue – by nails, screws, oil, and paint or by any other cause
whatsoever. The Contractor guarantees to pay for the repair of any damage caused.
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When planning activities, the Contractor shall respect the overall scientific character of the Congress. Therefore, should the Organizers
consider such activities a disturbance or not in line with the rules and regulations, the Contractor agrees to cease such activities immediately.
Storage space is not guaranteed to be available in the exhibition hall and the Contractor must ensure that all packing materials, including
empty crates and cartons, are removed from the premises before the opening of the exhibition. The Organizers reserve the right to order
cleaning of a Contractor’s exhibition space at the Contractor’s cost.
The Organizers will provide standard basic security at the Venue, but they cannot accept liability for any loss or damage that may occur. As
an additional service, the Contractor can opt for hiring additional security staff through the Organizers to guard its property.
The Organizers will provide Congress name badges, which must be worn at all times by the Contractor and his/her staff whilst in the Venue
and in all other areas within the full control of the Organizers for the duration of the congress.
All appointed stand builders must wear work badges at all times when setting up and dismantling stands.
Guidelines Concerning Laser Devices
The use of laser products at the Exhibition requires prior written approval from the Organisers. Application for approval of such use must be
submitted to reach the Organisers not later than three months before the Exhibition.
The following measures must be adopted in all cases where lasers are demonstrated in the Exhibition:
• Appropriate goggles for C02 lasers must be available for the personnel staffing the stand and for any attendee who will be using the lasers.
• All demonstrations of C02 lasers must be conducted in clear plastic boxes with all sides enclosed, including the top.
• Appropriate plastic coloured cubicles must be available if any other type of laser is being used, particularly dye and argon lasers.
• No laser equipment may be left unattended in operable condition; and a staff member must always be present at the stand during Exhibition opening hours.
Payment
Payments must be completed in due time. All orders will be confirmed upon receipt of the down payment. If payment is not received in due
time, the Contractor’s participation will not be considered, or cancelled. It is the Contractor’s responsibility to advise the Organizers of the
problems with any orders and to check the invoices issued for accuracy.
If more exhibition space and/or sponsorship items than were originally applied for are requested and allocated during the event, the additional
amount due shall be paid immediately.
Payments must be made by bank transfer and in Euro only. Bank charges must be prepaid by the transmitter and are the responsibility of the
payer. Please use the bank account as noted in the sponsorship and/or Technical Manual, and/or invoice.
Should the Contractor’s payments be delayed, the Organizers reserve the right to charge interest for delay.
Cancellation
The Contractor shall notify the Organizers of any and all booking cancellations in writing. The contractor shall assume responsibility for all
costs payable for all items that are part of the booking. The Organizers shall be reimbursed for all expenses in connection with the planning
of the congress incurred up to the date of termination and any foreseeable unavoidable costs that might result from the Contractor’s cancellation or from the Contractor’s exhibition and/or sponsorship commitment.
The following cancellation charges apply:
• Organizers shall retain 90% of the agreed sponsorship & exhibition fees if cancellation is made before February 2nd, 2015.
• Organizers shall retain 50% of the agreed sponsorship & exhibition fees if cancellation is made between February 2nd and April 1st, 2015.
• All cancellations made after April 1st, 2015 are subject to full payment and no refunds will be made.
Shall the Contractor fail to appear at the congress and the requested services are no longer required, the Contractor will still be obliged to pay
the amounts as referred to in the cancellation policies.
Should the contractor desire to offer its space and/or sponsorship items for re-sell to another organization, this can only be accomplished after
approval of the new Contractor by the Organizers. After approval of the new Contractor, the original contractor must pay a10% administrative
charge.
The Organizers are entitled to cancel the congress due to reasons beyond their control that prevent or substantially hinder the planned holding
of the Congress.
If the Organizers are compelled to cancel the Congress for reasons beyond their control, i.e. without organizing another congress in its place
within twelve (12) months of the originally planned date, the contractor is released from its sponsorship obligation. The Organizers shall
refund 50% of the payment made by the contractor within six (6) weeks after the decision has been publicly notified. The remainder shall be
used by the Organizers for payment of costs incurred.
The Organizers reserve the right to re-schedule the congress in equal terms within a year’s period. In this case the Contractor does not have
the right to withdraw from or decrease its sponsorship participation.
If the congress must be cancelled or changed due to unforeseen political and economic events, or under a general „force Majeure“ clause,
the Organizers cannot be held liable for any compensation.
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Limitations of Liability
In no case will the Organizers or their employees, agents or suppliers be liable for any indirect, incidental, special or consequential damages
to the Contractor and its property, including but not limited to damages for loss of profits, loss of business information, cost related to cancellations or cost of procuring substitute goods or services. The Contractor will purchase sufficient insurance policies for such damages.
The Contractor shall hold harmless the Organizers from any and all damages/claims including those usually covered by a fire and extended
coverage policy. The Contractor will purchase sufficient insurance policies for such damages.
The Contractor is liable for all damage to buildings or inventory, which is caused by participants of the event, including visitors, staff and
other third parties under contract or otherwise invited or engaged by the Contractor, or by the Contractor in person.
The Organizers assume no liability for any loss, damage or injury to any property or equipment brought in by the Contractor or any of its
employees, agents or contractors, whether attributable to accident, fire, theft or any cause whatsoever. The Contractor must ensure to take
out adequate insurance with ample coverage as necessary, including public and third party liability coverage, as well as covering loss of or
damage to exhibits or other personal properties.
The Organizers shall not be responsible, in whole or in part, for any failure to perform any of the obligations under this booking or for failure
to hold the congress as a result of circumstances beyond its reasonable control, including, but not limited to, riot, strike, civil disorder, acts
of war, failure of facilities, terrorism, threats of terrorism, communicable disease, earthquake, storm, fire, flood, and other acts of God.
Governing Law
This booking is made and shall be governed under Turkish law. Exclusive jurisdiction and venue of any actions arising out of, or relating to or
in any way connected to this booking, its negotiation or termination, or the event, will be in the courts of Turkey.
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TDB2015FuarServisKataloguIngilizce copy

Transcription

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