RFP - Jaipur Discom

JAIPUR VIDYUT VITRAN NIGAM LIMITED
CIN : U40109RJ2000SGC016486
Regd. Office : Vidyut Bhawan, Jyoti Nagar, Jaipur
Jaipur Discom invites quotations from eligible practicing
company secretary firms, having minimum 5 years experience
to conduct the Secretarial Audit of the Company for the
Financial Year 2014-15. The Technical and Financial bids are
to be submitted in separate envelopes on or before 17th April,
2015 before 03:00P.M. at Jaipur Vidyut Vitran Nigam Limited,
Vidyut Bhawan, Jyoti Nagar, Jaipur. Please visit our Website
www.jaipurdiscom.com for further details.
Company Secretary
nte
JAIPUR VIDYUT VITRAN NIGAM LIMITED
CIN: U40109RJ2000SGC016486
Regd. Office: Vidyut Bhawan, Jyoti Nagar, Jaipur – 302005
Website: www.jaipurdiscom.com
Tender No. JVVNL/CS/SA/01
Date: 20.03.2015
Sub: Inviting bids for Appointment of Practicing Company Secretary / Firm
of Company Secretaries for carrying out Secretarial Audit of Jaipur
Discom for the Financial Year 2014-15.
Pursuant to Rajasthan Power Sector Reforms Act, 1999, the erstwhile Rajasthan
State Electricity Board was unbundled and five successor entities were formed, one
for Generation, another for Transmission and three for Distribution i.e. Jaipur Vidyut
Vitran Nigam Ltd., Ajmer Vidyut Vitran Nigam Ltd., Jodhpur Vidyut Vitran Nigam Ltd.,
Jaipur Discom was incorporated on 19.06.2000 under the Companies Act, 1956 for
Distribution of Power in earmarked areas in state of Rajasthan.
After notification of Companies Act, 2013 Jaipur Discom is mandatorily required to
carry the Secretarial Audit for the Financial Year 2014 -15.Therefore, Jaipur Discom
invites quotation from Practicing Company Secretary firms to carry out the
Secretarial Audit of the Company for the Financial Year 2014-15.
1. SCOPE OF THE AUDIT:
Jaipur Discom is an unlisted Company .The scope of the Audit is as required under
the Companies Act 2013, Rules made there under and as per prescribed format of
Secretarial Audit Report. A Secretarial Auditor will be required to check compliances
under the following laws and rules made there-under as provided under Companies
Act, 2013 as far as applicable to the Company, including the following :i.
ii.
The Companies Act, 2013 (the Act) and the rules made there-under;
Secretarial Standards issued by The Institute of Company Secretaries of
India;
iii. Any other laws / regulations/ rules as applicable to the company.
2. ELIGIBILITY CRITERIA FOR SUBMISSION OF TECHNICAL BID :Qualifying Criteria for Appointment of Practising Company Secretary (PCS) / Firm of
Companies Secretaries is as under:i.
The Lead Partner / Proprietor / Individual, under whose supervision the
Secretarial Audit of Jaipur Discom will be carried out, should have minimum
continuous experience of 5 years or more in full time practice and;
ii. Practising Company Secretary (PCS) / Firm of Companies Secretaries
should have minimum one active partner / employee in full time practice who
is the member of ICSI and ;
iii. Practising Company Secretary (PCS) / Firm of Companies Secretaries is
eligible to conduct Secretarial Audit of the Company and fulfilling all criteria
under laws of land/ Rules/ ICSI Guidelines & Regulations and not disqualified
to carry out Secretarial Audit.
3. TECHNICAL BIDS AND FINANCIAL BIDS
a) Technical Bid: - The bidder has to provide the details, as per Performa
available at “Annexure A”.
b) Financial Bid:-The bidder should give an all inclusive lump sum
Profession Fees excluding Service Tax, where applicable, as per
Performa available at “Annexure B”.
4. TERMS AND CONDITIONS:i. Tenure of Appointment: The appointment is for conducting Secretarial
Audit in respect of the Financial Year 2014-15 only.
ii Completion of Audit: The Secretarial Audit shall be completed within 60
days from the date of appointment. The Secretarial Audit Report should be
submitted as per the format prescribed (Form MR-3) under Rule 9 of the
Companies (Appointment and Remuneration of Managerial Personnel)
Rules, 2014.
iii. Place of Audit: The Audit shall be conducted at the Registered Office of the
Company i.e. Vidyut Bhawan, Jyoti Nagar, Jaipur – 302005. However,
Secretarial Auditor may visit other places, if required.
iv. Payment Terms: Payment will be released within 30 days from the date of
submission of bill by the Practising Company Secretary / Firm after issuance
of Secretarial Audit Report to the satisfaction of Jaipur Discom.
v. Disputes: In case of any disputes arising during execution of contract, an
appropriate solution may be arrived at with discussions. However, in case of
dispute remains unresolved, decision of Managing Director, Jaipur Discom
will be final.
Practicing Company Secretary (PCS) / Firm of Company Secretaries, satisfying /
fulfilling above criteria may download the Tender Documents (“Annexure A” &
“Annexure B”) for Technical Bid and Financial Bid respectively, from our website
www.jaipurdiscom.com
Last date for submission of Technical Bid & Financial Bid: Technical Bid and
Financial Bid formats are available at www.jaipurdiscom.com and should be duly
signed and submitted in separate sealed envelopes as 'Technical Bid' and 'Financial
Bid' for "Offer for conducting Secretarial Audit for the Financial Year 2014-15” and
should reach on or before 17th April, 2015 before 03:00 P.M. at the following
address:Company Secretary
JAIPUR VIDYUT VITRAN NIGAM LIMITED
Vidyut Bhawan, Jyoti Nagar, Jaipur – 302005.
Opening of Technical Bid: Technical Bids will be opened on 17th April ,2015 at
03.30 P.M. at Vidyut Bhawan in the presence of applicants, who desire to be present
there. The Technical Bids received after the specified date / time, incomplete /
unsigned, in open envelope will not be considered and will be rejected.
Opening of Financial Bid: After evaluation of technical bids on predetermined
criteria, Financial Bids will be opened of eligible bidder only on 17th April, 2015 at 04.00
P.M at Vidyut Bhawan in the presence of bidders, if they desire so. The successful
and eligible Bidder who will quote the lowest fee would be considered for conducting
Secretarial Audit of Jaipur Discom. In case equality of fee, the experience criteria of
(Senior most Partner of Firm, who may conduct Secretarial Audit) will be considered.
In case of any clarification/doubt in this regard, the undersigned may be contacted.
Yours faithfully,
(Girish Goyal)
Company Secretary
“ANNEXURE A”
PERFORMA FOR TECHNICAL BID
(For conducting Secretarial Audit of Jaipur Discom)
To,
Company Secretary,
Jaipur Vidyut Vitran Nigam Limited,
Vidyut Bhawan, Jyoti Nagar,
Jaipur 302005.
S.NO.
1
2.
3
4
Paticulars
Name of the Practicing
Secretary(PCS)/Firm
of
Secretaries (Firm):
Reply
Company
Company

Whether
Partnership/
Proprietorship / Individual

Name of the Lead Partner/
Proprietor/ Individual/ In-charge

Name(s) of the Contract person (s)
and the Contract details
 Date of commencement of Practice as
Practicing Company Secretary
 Date of approval of name of the Firm from
ICSI
 Certificate of Practice (COP) Number/
Registration Number.
(Please attach Documentary evidence )
Details of office(s)
 Address: Telephone Nos. :
 Fax No : Email : Website :Post Qualification Experience in full time
practice of Lead Partner/Proprietor/Individual
under whose supervision the Secretarial Audit
of Jaipur Discom will be conducted.
(Please Attach Documentary evidence i.e.
COP etc.)
5
6
7
8
PAN No.
Service Tax Regn. No.
(Please Attach Documentary evidence )
Number of active Partners in the Firm and/or
Number of employees with PCS, who are
qualified Company Secretaries and/or
members of ICSI.
(Please attach details including name,
membership no., experience etc. of active
partner/employee.)
Average Annual Turnover of the PCS/ Firm in
preceding three Financial Years based on
ITR/ Balance Sheet
(Please Attach Documentary evidence )
Details of Secretarial Audit allotted
9
Details of work undertaken during last 3
Years.
10
Any other relevant information
(Please Attach separate sheet, if required).
Declaration
1 All the information provided by me/us herein above is correct.
2 I/We have no objection if enquiries are made about the work listed by
me/us in the accompanying sheets/annexure.
3. I/We have read all the terms & conditions of bid and the instructions
and these are acceptable to me/us.
Signature: ------------------------Name & Designation of the Authorized Signatory: -------------------------Stamp of the PCS/ Firm: -----------------------Date: ---------------Place: ---------------
“ANNEXURE B”
PERFORMA FOR FINANCIAL BID
(For conducting Secretarial Audit of Jaipur Discom)
To,
Company Secretary,
Jaipur Vidyut Vitran Nigam Limited,
Vidyut Bhawan, Jyoti Nagar,
Jaipur 302005.
(PRICE BID)
Schedule of Rates
S.NO
A
Description
Lump sum Price
Lump sum Amount (Inclusive of all
expenses ,excluding of Service Tax, where
applicable )
Total Amount Payable
Amount in Words
Note :
a)
The bidder should give an all inclusive lump sum Profession Fees excluding
Service Tax, where applicable.
Signature: -----------------------Name & Designation of the Authorized Signatory: -------------------------Stamp of the PCS/ Firm: -----------------------Date: ---------------Place: ---------------