All Forms - Jennifer Caudill MD, Dermatology

PATIENT QUESTIONNAIRE
DATE OF VISIT: _______________________________
Pg. 1 PATIENT NAME________________________________________________DATE OF BIRTH____________________________ AGE_____________
PLEASE PROVIDE THE FOLLOWING MEDICAL INFORMATION TO THE BEST OF YOUR ABILITY:
What problems are you here for today? List any allergies to meds. List Current Medications ______________________
[Type
a quote from the document or the summary
of an interesting point. _______________________________________
You can position the text box anywhere in the
_______________________________________
______________________
document. Use the Text Box Tools tab to change the formatting of the pull quote text box.]
_______________________________________
______________________
_______________________________________
____ _____ Past Medical History(MA to elaborate on “YES” responses)
Please check the “Yes” or “No” box to indicate if you have/had any of the following illnesses.
YES NO
Arthritis/Joint Pain
Diabetes
High Blood Pressure
Thyroid Problems
Heart Disease/Cholesterol Prob.
Respiratory Problems
Bleeding Disorder
Cancer Other Than Skin
____
____
____
____
____
____
____
____
YES NO
____
____
____
____
____
____
____
____
Stomach or Intestinal Problems
Allergy Problems
Kidney Problems
Neurological Problems
Stroke
Skin Cancer
Skin Disease
____
____
____
____
____
____
____
____
____
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____
____
____
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PLEASE LIST YOUR CURRENT PRIMARY CARE PHYSICIAN ___________________________________________________________
Please list any OPERATIONS/HOSPITALIZATIONS (and dates) you have ever had:
__________________________________________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________________________________________
SOCIAL HISTORY:
Do you smoke?____YES ____NO: IF YES, AMOUNT_____
If NO, Did You Smoke Previously?______________________
Do you drink alcoholic beverages? ____YES ____NO
If YES, frequency______________________________
Have you been exposed to HIV? ____YES ____NO
OCCUPATION:_________________________________________
Have you been exposed to Hepatitis B/C?
____YES ____NO
Have you ever had a blistering sunburn?
____YES ____NO
Do you use sun screen?
____YES ____NO
If YES, what SPF_________________
Have you been exposed to T.B.?
____YES ____NO
HOBBIES/LEISURE ACTIVITIES:______________________________________________
FEMALE PATIENTS CHILD BEARING AGE PLEASE ANSWER THE FOLLOWING:
Are you pregnant? ____YES ____NO Breast feeding? ____YES ____NO
Planning a pregnancy? ____YES ____NO
_________________________________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________________________________
_______________________________________________________________________________________________________________________________________
FAMILY HISTORY:
Please check the “YES” or “NO” box to indicate whether any relatives have OR had any of the following illnesses.
If YES, please circle which relative(s) have the problem:
YES NO
MOTHER FATHER SIBLINGS COMMENTS
DIABETES
______
SKIN CANCER
______
BLEEDING DISORDER
______
SKIN DISEASES
______
ECZEMA
______
PSORIASIS
______
CANCER (TYPE IF KNOWN) ______
______
______
______
______
______
______
______
MOTHER
MOTHER
MOTHER
MOTHER
MOTHER
MOTHER
MOTHER
FATHER
FATHER
FATHER
FATHER
FATHER
FATHER
FATHER
SIBLINGS
SIBLINGS
SIBLINGS
SIBLINGS
SIBLINGS
SIBLINGS
SIBLINGS
______________________________________________
______________________________________________
______________________________________________
______________________________________________
______________________________________________
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PATIENT QUESTIONAIRE
Page # 2
PATIENT NAME_______________________________________
DATE OF BIRTH_________________
AGE_______
Please provide the following medical information to the best of your ability:
Review of Systems:
1. Please check the "YES" or "NO" box to indicate if you have any of the following symptoms.
2.For any "YES" responses, check the "CURRENT" box if this symptom relates to the reason for your visit today.
YES
GENERAL
ALLERGY
CHILLS
NO
CURRENT
YES NO CURRENT
HEME/LYM SWOLLEN GLANDS
FEVER
BLEEDING PROBLEMS
WEIGHT LOSS/GAIN
RECURRENT INFECTIONS
ITCHY EYES
SWEATING AT NIGHT
WATERY EYES
NEURO
HEADACHES
EASY BRUISING
NAILS
SEIZURES
PAINFUL
WEAKNESS IN LIMBS
BRITTLE
NUMBNESS/TINGLING
EYES
VISION CHANGES
LOOSE
PSYCH
PAIN/PRESSURE
ENT
HEARING LOSS
G.I.
G.U.
MUSK
ENDO
DEPRESSION
ANXIETY
SKIN
RASH
DIZZINESS
MOLE CHANGES
LIGHTHEADEDNESS
REDNESS
RESPIRATORY COUGH
CVS
DISCOLORED
RAISED SCALY AREAS
SHORTNESS OF BREATH
OPEN SORES
CHEST PAIN
ACNE
VARICOSE VEINS
GROWTHS/SPOTS
ANKLE SWELLING
HAIR LOSS
HEARTBURN
SUN SUSCEPTIBILITY
DIFFICULTY SWALLOWING
ITCHING
PROSTATE PROBLEMS
HIVES
FREQUENT URINATION
BLISTERING SUNBURN
JOINT ACHES
KELOIDS SCARS
BACK PAIN
DRY MOUTH/NOSE
EXCESSIVE SWEATING
DRY SKIN
EXCESSIVE THIRST
JAUNDICE
INTOLERANCE HEAT/COLD
EVER HAD A SKIN BIOPSY?
My signature affirms that I have completed pages 1 and 2 of this form accurately and completely to the best of my ability.
PATIENT SIGNATURE:
DATE:
SEE ATTACHED DICTATION
COMMENTS:
PG 1 & 2 REV'D BY:
DATE:
MEDICAL ASSISTANT
PG 1 & 2 REV'D BY:
DATE:
PHYSICIAN SIGNATURE
Updated May 2013 gjk
PATIENT CONSENT FOR USE AND DISCLOSURE OF PROTECTED
HEALTH INFORMATION
With my consent, JENNIFER CAUDILL, MD PLLC may use and disclose protected
health information (PHI) about me to carry out treatment, payment and healthcare
operations. Please refer to our Notice of Privacy Practices for a more complete
description of such uses and disclosures.
I have been given the opportunity to review the Notice of Privacy Practices prior to
signing this consent. Our office reserves the right to revise its Notice of Privacy
Practices at any time. A revised Notice of Privacy Practices may be obtained by
forwarding a written request to the office of JENNIFER CAUDILL, MD PLLC.
With my consent, the office may call my home or other designated location and leave
a message on voice mail or in person in reference to any items that assist the
practice in carrying out treatment, payment and healthcare operations, such as
appointment reminders, insurance items and any call pertaining to my clinical care,
including laboratory results among others. Additionally, with my consent, you may
mail to my home appointment reminder letters and patient statements.
* ADDENDUM: I give special permission to the person(s) named and relationship
listed below to receive medical information regarding my care and treatment in this
office.
___________________________ __________________________
___________________________
__________________________
By signing this form, I am consenting to the above referenced office’s use and
disclosure of my Protected Health Information (PHI) to carry out treatment, payment
and healthcare operations. I may revoke my consent in writing except to the extent
that the practice has already made disclosures in reliance upon prior consent. If I do
not sign this consent, JENNIFER CAUDILL, MD may decline to provide treatment to
me.
____________________________
____________________________
Signature of patient or legal guardian
Date
______________________________________________
Print name of patient
T: 248-623-9700 • F: 248-2-623-8996 • 6080 Dixie Hwy, Suite B, Clarkston, MI 48346 • JennifercaudillMD.Com
Effective Date: Jan. 31, 2014
PHYSICIAN OFFICE HIPAA NOTICE OF PRIVACY PRACTICES
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND
DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT
CAREFULLY. IF YOU HAVE ANY QUESTIONS ABOUT THIS NOTICE, PLEASE CONTACT THE
HIPAA PRIVACY OFFICER IDENTIFIED ON PAGE 6.
Your medical information is personal. We are committed to protecting your medical
information. We create a record of the care and services you receive at this office.
We need this record to provide you with quality care and to comply with certain legal
requirements. This Notice applies to all of the records of your care generated by this
office whether made by your personal physician or one of the office’s employees.
This Notice will tell you about the ways in which we may use and disclose your
medical information. This Notice will also describe your rights and certain
obligations we have regarding the use and disclosure of your medical information.
This office is required by law to:
1. Make sure that medical information that identifies you is kept private;
2. Give you this Notice of our legal duties and privacy practices with respect to
medical information about you; and
3. Follow the terms of the Notice that is currently in effect.
HOW THIS OFFICE MAY USE AND DISCLOSE YOUR MEDICAL
INFORMATION:
The following describes the different ways that your medical information may be
used or disclosed by this office. For clarification we have included some examples.
Not every possible use or disclosure is specifically mentioned. However, all of the
ways we are permitted to use and disclose your medical information will fit within
one of these general categories:
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For Treatment. We will use medical information about you to provide you with
medical treatment and services. We may disclose medical information about you to
doctors, nurses, technicians and other office personnel who are involved in
providing you medical treatment.
For Payment. We may use and disclose medical information about you so that the
treatment and services you receive at this office may be billed to and payment may
be collected from you, an insurance company or a third party. For example, we may
need to give your health plan information about treatment you received here so your
health plan will pay us or reimburse you for the treatment. We may also tell your
health plan about a treatment you are going to receive to obtain prior approval or to
determine whether your plan will cover the treatment.
For Health Care Operations. We may use and disclose medical information about
you for office operations. These uses and disclosures are necessary to run our office
and make sure that all of our patients receive quality care. For example, we may use
medical information to review our treatment and services and to evaluate the
performance of our staff in caring for you. We may also combine medical
information about many of our patients to decide what additional services the office
should offer, what services are not needed, and whether certain new treatments are
effective. We may also disclose information to doctors, nurses, technicians, and
other office personnel for review and learning purposes. We may remove
information that identifies you from this set of medical information so others may
use it to study health care and health care delivery without learning the identity of
the specific patients.
Appointment reminders. We may use and disclose medical information to contact
you as a reminder that you have an appointment for treatment or medical care at this
office.
Treatment Alternatives. We may use and disclose medical information to tell you
about or recommend possible treatment options or alternatives that may be of
interest to you.
Health-Related Benefits and Services. We may use and disclose medical
information to tell you about health-related benefits or services that may be of
interest to you.
Research. Under certain circumstances, we may use and disclose medical
information about you for research purposes. For example, a research project may
involve comparing the health and recovery of all patients who received one
medication to those who received another for the same condition.
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As Required By Law. We will disclose medical information about you when required
to do so by federal, state or local law. For example, disclosure may be required by
Workers’ Compensation statutes and various public health statutes in connection
with required reporting of certain diseases, child abuse and neglect, domestic
violence, adverse drug reactions, etc.
To Avert a Serious Threat to Health or Safety. We may use and disclose medical
information about you when necessary to prevent a serious threat to your health and
safety or the health and safety of the public or another person. Any disclosure,
however, would only be to someone able to help prevent the threat.
Health Oversight Activities. We may disclose medical information to a
governmental or other oversight agency for activities authorized by law. For
example, disclosures of your medical information may be made in connection with
audits, investigations. Inspections, and licensure renewals, etc.
Lawsuits and Disputes. If you are involved in a lawsuit or a dispute, we may use your
medical information to defend the office or to respond to a court order.
Law Enforcement. We may release medical information about you if required by law
when asked to do so by a law enforcement official.
Coroners and Medical Examiners. We may release medical information to a coroner
or medical examiner to identify a deceased person or determine the cause of death.
USES AND DISCLOSURES REQUIRING AN AUTHORIZATION:
Other uses and disclosures of your medical information not covered by this Notice of
Privacy Practices will be made only with your written authorization. If you provide us
such an authorization in writing to use or disclose medical information about you,
you may revoke that authorization, in writing at any time, except to the extent that
we have acted in reliance of it. If you revoke your authorization, we will no longer
use or disclose medical information about you for the reasons covered by your
written authorization. The following are examples of uses and disclosures requiring
an authorization:
Sale of PHI. Under no circumstances will we sell our patient lists or your health
information to a third party without your written authorization. Such authorization
must state that the disclosure will result in remuneration to the covered entity.
Marketing. We are required by law to receive your written authorization before we
use or disclose your health information for marketing purposes, except if the
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communication is in the form of: (A) a face-to-face communication made by us to
you; or (B) a promotional gift of nominal value we provide. If the marketing involves
direct or indirect remuneration to us from a third party, the authorization must state
that such remuneration is involved. If the marketing involves financial
remuneration to us from a third party, the authorization must state that such
remuneration is involved.
YOUR RIGHTS REGARDING YOUR MEDICAL INFORMATION:
You have the following rights regarding the medical information this office
maintains about you:
Right to Inspect and Copy. You have the right to inspect and copy your medical
information with the exception of any psychotherapy notes.
To inspect and copy your medical information, you must submit your request in
writing to HIPAA Privacy Officer. If you request a copy of the information, we may
charge a fee for the costs of copying, mailing or other supplies associated with your
request.
We may deny your request to inspect and copy in certain very limited circumstances.
If you are denied access to your medical information, you may request that the denial
be reviewed. For information regarding such a review contact the HIPAA Privacy
Officer.
If your medical information is maintained in an electronic health record, you also
have the right to request that an electronic copy of your record be sent to you or to
another individual or entity. We may charge you a reasonable cost based fee limited
to the labor costs associated with transmitting the electronic health record.
Right to Amend. If you feel that medical information we have about you is incorrect
or incomplete, you may ask us to amend the information. You have the right to
request an amendment for as long as the information is kept by this office.
To request an amendment, you request must be made in writing and submitted to
the HIPAA Privacy Officer. In addition, you must provide a reason that supports your
request.
We may deny your request for an amendment if it is not in writing or does not
include a reason to support the request. In addition, we may deny your request if you
ask us to amend information that:
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(a)
(b)
(c)
or
(d)
Was not created by us;
Is not part of the medical information kept by this office;
Is not part of the information which you would be permitted to inspect and copy:
Is accurate and complete.
Right to an Accounting of Disclosures. You have the right to request an
“accounting of disclosures.” This is a list of the disclosures this office has made of
your medical information. We are not required to list certain disclosures, including
disclosures made for treatment, payment, and health care operations purposes or
disclosures made incidental to treatment, payment, and health care operations;
however, if these disclosures were made through an electronic health record, you
have the right to request, beginning on dates established by law or regulation, an
accounting for such disclosures that were made during the previous 3 years.
To request this accounting of disclosures, you must submit your request in writing to
the HIPAA Privacy Officer. Your request must state a time period which may not be
longer than six years and may not include dates before April 14, 2003.
Right to Request Restrictions. You have the right to request a restriction or
limitation on the use or disclosure we make of your medical information.
We are required to agree to your request for a restriction, except as noted below. If
we do agree, we will comply with your request unless the information is needed to
provide you emergency treatment.
We are required to agree to your request for a restriction if, except as otherwise
required by law, the disclosure is to a health plan for purpose of carrying out
payment or health care operations (and is not for purposes of carrying out
treatment) and the medical information pertains solely to a health care item or
service for which we have been paid out of pocket in full.
To request restrictions, you must make your request in writing to the HIPAA Privacy
Officer.
Right to Request Confidential Communications. You have the right to request that
we communicate with you only in a certain manner. For example, you can ask that
we only contact you at work or by mail.
To request confidential communications, you must make your request in writing to
the HIPAA Privacy Officer. We will accommodate all reasonable requests.
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Right to a Paper Copy of This Notice. You have the right to a paper copy of this
Notice. Even if you have agreed to receive this Notice electronically, you are still
entitled to a paper copy of this Notice.
To obtain a paper copy of this Notice, contact the HIPAA Privacy Officer.
Right to Receive Notice of Discovery of a Breach of Unsecured Protected Health
Information. We are required to notify you of any breach of unsecured protected
health information concerning you following the discovery of the breach when
required by regulation.
REVISIONS TO THIS NOTICE:
We reserve the right to revise this Notice. Any revised Notice will be effective for
medical information we already have about you as well as any information we receive
in the future. We will post a copy of any revised Notice in this office. Any revised
Notice will contain on the first page, in the top right-hand corner, the effective date.
In addition, each time you visit the office we will offer you a copy of the current
Notice in effect.
COMPLAINTS:
If you believe your privacy rights have been violated, you may file a complaint with
this office or with the Secretary of the Department of Health and Human Services.
To file a complaint with this office, contact:
HIPAA Privacy Officer, Kathleen Hidinger
(248)623-9700
Jennifer Caudill, MD
6080 Dixie Hwy Suite B
Clarkston, MI 48346
Our website address is www.JenniferCaudillMD.com
All complaints must be submitted in writing.
THIS OFFICE WILL NOT PENALIZE YOU IN ANY WAY FOR FILING A COMPLAINT.
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ACKNOWLEDGMENT OF RECEIPT OF NOTICE OF PRIVACY PRACTICES
By signing below, I acknowledge that I have received a copy of this office’s Notice of
Privacy Practices Form.
WITNESSES:
______________________________________________
__________________________________________________
Patient Signature
______________________________________________
__________________________________________________
Date
DOCUMENTATION OF FAILURE TO OBTAIN SIGNED ACKNOWLEDGMENT
On____________________, _____________________________presented
this Acknowledgment of Receipt of Notice of Privacy Practices Form to
___________________________________(the “Patient”). The Patient refused
to provide a signature when requested.
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PLEASE PRINT & FILL IN ALL BLANKS
DATE: _____________________
PATIENT NAME ___________________________________________________________________
DATE OF BIRTH ________________ AGE ______ M
F SS# ________________________
PATIENT HOME ADDRESS _______________________________________________________
CITY, STATE, ZIP __________________________________________________________________
PRIMARY PHONE __________________________________
E-MAIL ADDRESS __________________________________
SECOND PHONE ___________________________________
(IF APPPLICABLE)
*INSURANCE
POLICYHOLDER NAME
** (MUST FILL IN)
__________________________________
SS#__________________________________
INSURED’S
DATE OF BIRTH_____________________
PATIENT OCCUPATION _________________________________________
PATIENT EMPLOYER NAME _______________________________________________
PARENT (IF MINOR) OR SPOUSE ________________________________________________
EMPLOYER NAME _______________________________________WK PHONE ______________________
PERSON RESPONSIBLE FOR COPAYS AND DEDUCTIBLE ________________________________
HOW REFERRED _____________________________________________________________
***************************************************************
I authorize Jennifer Caudill MD, FAAD to bill my insurance company for covered
services provided. I also authorize payment directly to the physician for services
rendered, and understand that it is my responsibility to make sure the bill is paid in a
reasonable time. I also understand that it is my responsibility to be aware of my
insurance benefits. If, for any reason, any portion of my bill is not paid by my
insurance, I further agree TO PAY ANY OUTSTANDING AMOUNTS NOT COVERED BY
MY INSURANCE PROMPTLY. In the event of non-payment, I will bear the cost of
collection proceedings should this be required. I understand that it is my
responsibility to obtain referrals if required by my insurance plan. Additionally, I
authorize the release of medical information necessary to process any claims in
compliance with the HIPAA Privacy Policy Act of 1996. A photocopy of this
authorization shall be considered as effective and valid as the original.
SIGNED: ___________________________________________________________________ DATE: _____________________
T: 248-623-9700 • F: 248-2-623-8996 • 6080 Dixie Hwy, Suite B, Clarkston, MI 48346 • JennifercaudillMD.Com
FINANCIAL ARRANGEMENTS AND INSURANCE
We are committed to providing you with the best possible care. We invite you to
discuss any issues regarding our services and policies. If you have insurance, we are
anxious to help you receive your maximum allowable benefits. It is important to note
that our relationship is with you. YOUR INSURANCE POLICY IS A CONTRACT
BETWEEN YOU AND YOUR INSURANCE COMPANY, not between us and your
insurance company.
It is our goal to help you to understand the policies and requirements of our office. We
participate with many insurance companies, and these companies offer different lines
of coverage – PPOs, HMOs and Traditional coverage. We do participate with
MEDICARE, but NOT Medicaid. If you have an HMO type plan, you must obtain a
referral from your primary care physician (PCP). The referral needs to be faxed to our
office prior to your appointment. Please be aware of the expiration of this referral, as
you will need to obtain another one from your PCP before your next visit.
We are very happy to submit a claim to your insurance company for your visit to our
office. However, many insurance plans have higher out-of-pocket expenses including
deductibles and copayments that are the patient’s responsibility. We would ask that
you pay the balance you may owe us either as soon as you receive a statement from
us, or at your next visit to our office – whichever comes first. We accept CHECKS,
CASH, VISA, MASTERCARD, AND DISCOVER CREDIT AND DEBIT CARDS. If your
insurance claim remains unpaid after 30 days, you may be asked by us to contact
them directly regarding the delay in payment.
Please be aware of your own policy benefits. We are aware of general coverages, but if
there are specifics to your plan, we will not know unless a claim is submitted for you.
If the insurance company does not cover the services for any reason, it is your
responsibility to pay us promptly for any services rendered. If a payment to us
becomes 30 days past due it is considered delinquent. Delinquent accounts will be
charged a monthly statement fee of $5.
We may sometimes use an OUTSIDE LABORATORY to perform certain tests. Lab tests
are not included in the physician’s fees. You are responsible for all costs incurred by
the lab which are not covered by your insurance, and you will be billed separately by
them. Please contact the laboratory directly with any questions you may have.
We understand that temporary financial problems may affect timely payment of your
account. If this arises, we encourage you to contact us promptly for assistance in
management of your account.
If you have any questions about the above information please do not hesitate to ask.
We are here to assist you.
NAME_______________________________________________________________ DATE___________________________
T: 248-623-9700 • F: 248-2-623-8996 • 6080 Dixie Hwy, Suite B, Clarkston, MI 48346 • JennifercaudillMD.Com