HE KSS TEL Programme Board Minutes 23rd March 2015

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http://kss.hee.nhs.uk
Minutes
Technology Enhanced Learning Programme Board Meeting
Held on Monday, 23 March 2015 at 2.00 pm
Crawley Hospital, Third Floor, Red Wing, West Green Road, Crawley, RH11 7DH
Present:
Roy Atvarnieks, (RA), IT Training & Change Manager, Sussex Community NHS Trust (representing
Debbie Robertson)
Rebecca Burden (RB), TEL Programme Manager, HE KSS
Sara Faithfull (AS), Director of Health Sciences Innovation and Enterprise, Univ of Surrey
Helen Fiddler (HF), Course Leader MSC Physiotherapy, University of Brighton
Alison Newport (AN), Practice Development Lead for Occupational Therapies, SABP
Emma Wright (EW), Highly Specialist Pharmacist, HE KSS
Amanda Grindall (AG), Director of Leadership, HE KSS
In attendance:
Edward Thomas (ET), Learning Technologist. HE KSS
Apologies:
Olan Ajayi (OA), Quality Lead, Sussex Health Care
Michael Wilson (MW) Chief Executive, Surrey and Sussex Healthcare NHS Trust
Megan Sutton (MSu), E Learning Manager, Skills for Health
Jane Stokes (JS), Senior Lecturer SALT, University of Greenwich
Greg Renwick (GR), Sussex Health Care
Mary Mahoney (MM), Head of Education, St Catherine's Hospice
Emma Matthews (EM), Business & Performance Manager, KMPT
Jil Fairclough (JF), Medical School Librarian, BSMS
John Darby (JD), Associate Dean Dental Department, HE KSS
Julie Gripton (JG), Deputy Director Head of Multiprofessional Education, Medway NHS Trust
Andy Hartley (AH), Learning & Development Lead, SECAMB
Debbie Robertson (DR), Head of Workforce Education, Sussex Community NHS Trust
1. Welcome, Introductions and Apologies
1.1 RB welcomed Board members. Those present introduced themselves and apologies were
noted. It was noted that due to the number of members present, the programme board was not
quorate. It was decided to continue with the meeting and use the opportunity to provide updates.
2. Matters Arising
2.1 RB mentioned that the Programme Board has now been established for almost one year and it
would therefore be appropriate to review membership to ensure that existing members still have
time and capacity to attend the Programme Board meetings and that membership still covers all our
stakeholders..
ACTION 1: To review board membership- RB/GG
2.2 Ian Curran is no longer the clinical lead for TEL board. We are currently in the process of
identifying a new lead.
“Through creative partnerships we shape and develop a workforce that impacts positively on health and wellbeing for all”
We are the Local Education and Training Board for Kent, Surrey and Sussex
Developing people for
health and healthcare
3. Minutes from the last meeting
3.1
The minutes were agreed as an accurate reflection of the last meeting
4. Actions Log
Date
08-1214
08-1214
08-1214
08-1214
No
Action
Who
1
Identify a patient representative
2
Develop a TEL communications and stakeholder engagement
plan
Status
Closed
RB
Enclosure A
RB
Closed
3
4
Include programme risks in risk register
Invite Director of Leadership to next TEL Programme Board
meeting
RB
Closed
RB
4.1 The actions from the previous meeting were reviewed:


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
There is a broader discussion taking place about the role of patient representatives on all the
Programme Boards and this role, contribution, training and associated costs need to be
considered across the board. At this time it has been decided not to pursue a patient
representative for the TEL board until roles have been clarified. RB requested that this action be
closed.
RB created a draft outline for a stakeholder engagement plan (see enclosure A). Board
members were asked to send written feedback to RB by 30 April
The ETFT platform has been added to the risk register and currently is the only item on the list
AG attended today’s meeting
ACTION 2: Feedback comments about the outline Stakeholder engagement Plan including
the roles of the TEL Programme Board - ALL
5. 2013/14 Technology Enhanced Learning Bids – Progress Review
5.1 A list of project updates was circulated to the Programme Board (see Enclosure B). 4 projects
have been delayed but are to be completed by May 2015.
5.2 An evaluation of the first year (2013/14) of the TEL programme has been commissioned. The
provider is Skills for Health. All of the projects will be evaluated at a broad level and 12 projects will
be selected for an in depth evaluation . This will be completed by the end of September. Philippa
Spicer and Michael Wilson will have input into this study. AG mentioned that it would be valuable to
consider the extent and lessons learned from collaborative work between providers.
ACTION 3: Request the inclusion of a review of lessons learned in collaborative work in the
evaluation study - RB
2
6. 2014/15 Technology Enhanced Learning Bids
6.1 Sim-Ambulance
The following providers received funding of a total of £158,000 for the Sim-Ambulance project:
 Surrey and Sussex Healthcare NHS Trust (SASH)
 East Kent Hospitals University NHS Foundation Trust (EKHT)
 Western Sussex Hospitals NHS Foundation Trust (WSHT)
 Brighton & Sussex University Hospitals NHS Trust (BSUH)
 South East Coast Ambulance Service NHS Foundation Trust (SECAMB)
There is a lead role in each county. AG mentioned that we should consider the collaboration work
between each organisation.
6.2 Mental Health
£59,700 has been spent on bids by the following organisations:



Brighton & Sussex University Hospitals NHS Trust
Sussex Partnership NHS Foundation Trust
Kent and Medway NHS and Social Care Partnership Trust
Results will be available from next year.
6.3 Reducing hospital admissions
£25,000 has been invested on a bid by Surrey and Sussex Healthcare NHS Trust. It will consist of
eLearning courses and classroom based training. SASH to do evaluation of work
6.4 Faculty Development
£383,450 has been granted to several faculty development bids.
6.5 Human Factors/Patient Safety
£285,622 has been invested in projects focussing on Human Factors/Patient Safety
7. Budget Report
7.1 The TEL budget allocated for 2014-2015 has been spent with a small overspend. Next year’s
budget is still under discussion but is likely to be lower.
8. Programme Risks
8.1 The ETFT content is the only item on the risk register.
9. NICE Technology Appraisal
9.1 The NICE technology appraisal will be a collaboration of work between:

Academic Health Science Network (AHSN)
3



Patient Safety Collaborative
HEKSS
HEKSS leadership collaborative
The project will be to develop an e-learning package to educate the HE KSS healthcare workforce in
support of implementing the NICE Technology Appraisal Guidance, aligned to the Five Year Forward
View. AHSN will be appointing a project manager to manage this project. It was agreed the eLearning course needs to be SCORM compliant. The project should be completed in 1 year. SF
mentioned we should circulate to colleagues in bio-engineering
ACTION 4: Information about the NICE project to be sent to the Board- AG
10.
Technology Enhanced Learning Plans 2015/2016
10.1 RB listed some areas to be considered for next year’s work streams:










11.
Education for the student/trainee rep in the form of e-learning or simulation
Simulated Ambulance
Continuing developing faculty for simulation training
Training e-learning developers through EQUAL programme
Mental Health Simulation
e-learning /simulation for long term conditions e.g. Diabetes
Development for Simulation Technicians
Transferring training records using technology such as open badges e,g. care certificate
Technology literacy for the workforce
Telehealth to discuss with board how TEL can support this.
AOB
11.1 Last week at the London and South Learning Technologies conference Alan Ryan provided
some information on the TEL Hub. (See enclosure C). This is going to be ready towards the end of
the year
11.2 The national platform has gone live from Tuesday 24 March. eLf-H have appointed a e-learning
lead to work with the LETBs to migrate their material.
11.3 The section 64 Grant awarded to Skills for Health by the Department of Health expires at the
end of March 2015. From 1 April 2015 Skills for Health will apply a charging mechanism for access
to its suite of statutory and mandatory e-learning. The following options are available to all NHS
organisations (See enclosure D)

Skills for Health suite of statutory and mandatory training
Skills for Health suite of statutory and mandatory training continues to be available for use by any
organisation that wishes to enter into contract with Skills for Health. Any organisation wishing to use
this package should make direct contact with Skills for Health.
4

NHS developed programmes
The principle of sharing access to e-learning content developed or commissioned from NHS/DH
funds has been well established for the past 6 years. Sharing access reduces duplication of
development and costs. Where licencing allows, mechanisms for sharing content include ESR OLM
e-Learning, National e-Learning Repository and HEE e-Learning for Healthcare.

Commercial packages
Commercial packages developed to deliver against the Core Skills Framework are also available
and in use by some NHS organisations. As stated above it is the individual organisations
responsibility to ensure any package used meets their need.
12. Next Meeting, Future Dates and agenda items
The next meeting will take place on Thursday 21 May 2015 2.00pm - 4.00pm in the Conference
Room at HE KSS, Crawley Hospital. Future dates are below:



Thursday 2 July 10.00 to 12.00;
Tuesday 15 September 2015 10.00 – 12.00;
Thursday 12 November 2015 10.00 – 12.00
Summary of Actions from the meeting
Date
23-03-15
23-03-15
No
1
2
23-03-15
3
23-03-15
4
Action
To review board membership
Feedback comments about the outline Stakeholder
engagement Plan including the roles of the TEL
Programme Board
Request the inclusion of a review of lessons learned
in collaborative work in the evaluation study
Information about the NICE project to be sent to the
board
5
Who
RB/GG
ALL
RB
AG
Status