User Guide: MacMail Manual Migration for MS Windows

User Guide: MacMail Manual Migration for MS Windows Manual migration provides the account holder with the opportunity to manually move her/his email messages from UnivMail Server to MacMail Server. Once the new MacMail account has been created, the account holder will have 10 calendar days to copy messages from UnivMail to MacMail. This guide is for MS Outlook Users. If you do not have MS Outlook, you will first need to configure this application before continuing with the manual migration. Step 1: Prepare for Migration Refer to “Preparation for Migration” at http://macmailhelp.mcmaster.ca for list of items. Step 2: Request MacMail Account When ready for migration, refer to template and instructions at http://macmailhelp.mcmaster.cafor sending the list of accounts. Ensure the list is sent at least two weeks in advance. Step 3: Log into MacMail Account Communication will be sent to the account holder after the MacMail account has been created. Upon receipt of confirmation, access your MacMail account via Outlook Web Application (OWA) at https://macmail.mcmaster.ca. Upon completion of this step, any email sent by a MacMail user will be delivered to your MacMail Inbox. Step 4: Set Redirect Rule on UnivMail to MacMail 1. Open a web browser and logon to UnivMail at https://univmail.cis.mcmaster.ca. 2. Click on Rules. 3. Click the check box beside “Redirect All Mail to:” 4. In the box below enter your [email protected] 5. Click the check box “Preserve To/Cc fields”. 6. Click on “Update” button. 7. The message “Rules Updated” will be displayed. 8. Click on “Logout”. Upon completion of this step, all incoming emails will be delivered to your MacMail Inbox. MacMail ‐ Manual Migration Outlook v 1.7 1 3 4 5
7 6 Step 5: Configure Outlook for MacMail in Existing Outlook Profile The client version of Outlook is required to copy mail from UnivMail to MacMail. Note: This step is applicable for account holder who already has MS Outlook. 1. On the user’s desk top, click on the Start menu and select Control Panel. 2. Select Mail (32–bit). 3. Click on Show Profiles. 4. There may be multiple profiles configured. Select your current Outlook profile configured for UnivMail and click on Properties. MacMail ‐ Manual Migration Outlook v 1.7 2 8
5. Click on E‐mail Accounts. 6. On the E‐mail tab click on New… 7. Click on E‐mail Account, click on Next MacMail ‐ Manual Migration Outlook v 1.7 3 8. Click on Manual Setup or additional server types and click on Next. 9. Click on Microsoft Exchange Server or compatible service and then click on Next. MacMail ‐ Manual Migration Outlook v 1.7 4 10. For Server Settings: Server: enter fhshc.csu.mcmaster.ca User Name: enter ADS\Your MAC ID 11. Click on More Settings. 12. In the Microsoft Exchange window, click on the Security tab. Under User identification, check the “Always prompt for logon credentials” box. MacMail ‐ Manual Migration Outlook v 1.7 5 13. Click on the Connection tab. Check the “Connect to Microsoft Exchange using HTTP” box. Click on Exchange Proxy Settings. 14. In the https:// field, enter fhshc.csu.mcmaster.ca 15. Check the “Connect using SSL only” box. 16. Check the “Only connect to proxy servers that have this principal name in their certificate” box. Under this box, enter msstd:fhshc.csu.mcmaster.ca in blank field. Click on OK. MacMail ‐ Manual Migration Outlook v 1.7 6 17. On the window presented, click on Ok. 18. Click on Check Name. MacMail ‐ Manual Migration Outlook v 1.7 7 19. In the Windows Security, enter your MAC ID and password in the blank fields and click OK. 20. A mail delivery notification may be displayed. Click Ok. 21. Click on Finish in Add Account window. MacMail ‐ Manual Migration Outlook v 1.7 8 22. Click on Close in Account Settings window. 23. Click on Close in Mail Setup window. MacMail ‐ Manual Migration Outlook v 1.7 9 24. Click on Ok in Mail window. Step 6: Copy Email Messages from UnivMail to MacMail (Exchange) 1. Open Outlook. 2. Identify the folder(s) on UnivMail to recreate on MacMail. 3. Select your MacMail account. Right click and select New Folder. MacMail ‐ Manual Migration Outlook v 1.7 10 4. Enter the chosen folder name on MacMail. 5. Click on the corresponding UnivMail folder (to that created in MacMail). MacMail ‐ Manual Migration Outlook v 1.7 11 6. Select the email message(s) to copy to MacMail. To select more than one email message, click on the first email message, hold down the Shift key and click on the last email message you want to copy. Right click, select Move and click on Copy to Folder. 7. Click on the MacMail folder you created and click on OK. 8. Go to the MacMail folder and confirm that the email messages have been copied. MacMail ‐ Manual Migration Outlook v 1.7 12 Step 7: Remove UnivMail Account Configuration 1. In Outlook, click on File in the Menu bar. 2. Click on Account Settings and select “Account Settings Add and Remove accounts or change existing connection settings”. 3. In the Account Settings email tab, select the UnivMail IMAP/SMTP configuration and click on Remove. MacMail ‐ Manual Migration Outlook v 1.7 13 4. Click Yes on Account Settings confirmation notice, and then click on Close to close the window. MacMail ‐ Manual Migration Outlook v 1.7 14