Minutes of the Middlesex County Council meeting held on March 10

March 24, 2015
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MARCH 10, 2015 - MIDDLESEX COUNTY COUNCIL
Council Chambers, County Building
London, 1:00 pm, Tuesday, March 10, 2015
1.
CALL TO ORDER AND WARDEN’S REMARKS
Council met with all members present except Councillor Maudsley and Councillor
Wilkins. Warden Blackmore presided.
Warden Blackmore advised that there was one added item for the Closed
Session:
13.c) Human Resource Issues – Director of Economic Development and
Staffing Issue
2.
PROVISION FOR DISCLOSURE OF PECUNIARY INTEREST AND GENERAL
NATURE THEREOF
None.
3.
BUSINESS ARISING FROM THE MINUTES
Note: Items 11.B.2 – Increase to Rates for Homemakers Services 2015 which
was deferred at the last meeting – the Director of Social Services will present a
report at the March 24, 2015 meeting pending further information.
4.
MINUTES
a)
Minutes of the Middlesex County Council meeting held on February 17,
2015
Moved by Councillor Ropp
Seconded by Councillor Richards
That the minutes of the Middlesex County Council meeting held on February 17,
2015 be approved as presented.
Carried.
b)
Closed Session Minutes of the Middlesex County Council meeting held on
February 17, 2015 (paper copy handed out to members of council)
Moved by Councillor Bloomfield
Seconded by Councillor Shipway
That the closed session minutes of the Middlesex County Council meeting held
on February 17, 2015 be approved as presented.
Carried.
March 24, 2015
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5.
DEPUTATIONS
6.
ENQUIRIES OR NOTICES OF MOTION
7.
REPORTS
8.
NEW BUSINESS
a)
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Amending Agreement No. 1 to Community Paramedicine
•
Report from Neal Roberts, Director of EMS and Chief of MLEMS
Moved by Councillor Richards
Seconded by Councillor Burghardt-Jesson
That the “Amending Agreement No. 1 to Agreement for Community
Paramedicine County of Middlesex” between the County of Middlesex and the
Province of Ontario, Ministry of Health and Long Term Care for the purposes of
conducting a Community Paramedicine Pilot Program be approved and that the
necessary by-law authorizing the Warden and the County Clerk to execute the
amending agreement be presented to County Council.
Carried.
b)
Tender for Hot Mix Asphalt Contract M-B-15-A
•
Report from Chris Traini, County Engineer
Tenders closed on Wednesday, March 4, 2015 at noon and upon
review of the tenders, a report was prepared and handed out at the
meeting.
Moved by Councillor Edmondson
Seconded by Councillor Vanderheyden
That the bid of Coco Paving in the amount of $2,878,000.00 before taxes for
Contract M-B-15-A for the supply of hot mix asphalt be accepted.
Carried.
c)
Tender for Hot Mix Asphalt Contract M-B-15-B
•
Report from Chris Traini, County Engineer
Tenders closed on Wednesday, March 4, 2015 at noon and upon
review of the tenders, a report was prepared and handed out at the
meeting.
Moved by Councillor Smith
Seconded by Councillor Bloomfield
That the bid of Coco Paving in the amount of $977,000.00 before taxes for
Contract M-B-15-B for the supply of hot mix asphalt be accepted.
Carried.
March 24, 2015
d)
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Tender for Cold in Place Asphalt Recycling Contract M-C-15
•
Report from Chris Traini, County Engineer
Tenders closed on Wednesday, March 4, 2015 at noon and upon
review of the tenders, a report was prepared and handed out at the
meeting.
Moved by Councillor Meyer
Seconded by Councillor Shipway
That the bid of Lavis Contracting in the amount of $718,147.50 before taxes for
Contract M-C-15 for the supply of cold in place asphalt recycling be accepted.
Carried.
9.
COUNCILLOR'S COMMENTS AND OTHER BUSINESS
10.
BY-LAWS
Moved by Councillor Smith
Seconded by Councillor Shipway
That first and second reading of the By-laws be given:
Carried.
#6699 -
A BY-LAW to establish Tax Ratios, Tax Reductions for Farmland
Awaiting Development, and Tax Reductions for Mandated
Subclasses of Vacant and Excess Land for the Years 2015, 2016,
2017 and 2018
#6700 -
A BY-LAW to enter into an Amending Agreement No. 1 to the
Agreement for Community Paramedicine with Her Majesty the
Queen in Right of Ontario, as represented by the Minister of the
Health and Long-Term Care
#6701 -
A By-Law to confirm proceedings of the Council of The Corporation
of the County of Middlesex – March 10, 2015
Moved by Councillor Meyer
Seconded by Councillor Burghardt-Jesson
That third and final reading of the preceding By-laws be given.
Carried.
Council proceeded forward on the agenda, skipping Item A.1. until 2:00 p.m., in order to
hold the public meeting at the scheduled time.
March 24, 2015
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11.
COMMITTEE OF THE WHOLE
A.
DELEGATIONS / REPORTS OF COUNTY OFFICERS
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A public hearing to consider one application for an exemption to Woodlands
Conservation By-law #5738 (Scheduled for 2:00 p.m.)
1.
Application for Council Exemption for Clearing Woodlands; Arend (Harry)
& Shirley Buurma; Pratt Siding Road / Part Lot 8, Concession 3;
Southwest Middlesex – Second Report
•
Presentation by the applicant (no one in attendance)
•
Opportunity for members of the public to provide comments
(no one in attendance)
•
Report from Mark Brown, Woodlands Conservation Officer / Weed
Inspector
Moved by Councillor Richards
Seconded by Councillor Smith
That the application by Arend (Harry) & Shirley Buurma for council exemption for
clearing woodlands for conversion to agriculture at Part Lot 8, Concession 3 in
the Municipality of Southwest Middlesex (former Township of Mosa), be granted
subject to the following conditions:
a) Payment of a refundable security deposit of $2,080.00 to be held by the
County of Middlesex until the Woodland Conservation officer is satisfied the
newly planted area is fully stocked and ‘free to grow’.
b) Where practical small sapling size bur oak, shagbark hickory, white elm
present in the area proposed for clearing should be transplanted by machine
to the replanting area to preserve valuable genetic plant material.
c) A minimum 25% of any large sized Stumps >40cm diameter, course woody
debris >25cm diameter and minimum of 200m2 of herbaceous vegetation and
native forest floor should be salvaged from the area proposed for clearing and
re-distributed across the replanting area to preserve valuable genetic
resources and provide favorable conditions for accelerated ecosystem
restoration.
d) A minimum of 800 native hardwood trees 40-60cm tall bare root transplant
stock of appropriate seed source/provenance be planted and maintained
across the replanting area until such time as they are ‘free to grow’
e) The applicant provide the Woodland Conservation Officer with an annual
report signed off by an Registered Professional Forester documenting
fulfillment of the conditions applied to this exemption and the status of the
replanting/re-naturalization work.
Carried.
March 24, 2015
2.
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CEO/CAO Role and Responsibility
•
Power point presentation
•
B.
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Report from Bill Rayburn, CAO and Wayne Meagher, County
Solicitor
ACTION ITEMS
1.
Thames Centre Official Plan Amendment No. 13. File 39-TC-OPA13, L82
Construction Ltd. (McGuffin Pit)
•
Report from Durk Vanderwerff, Manager of Planning
Moved by Councillor Richards
Seconded by Councillor Edmondson
That Amendment No. 13 to the Thames Centre Official Plan be approved and
that staff be directed to circulate a Notice of Decision as required by the Planning
Act.
Carried.
2.
Strathroy-Caradoc Official Plan Amendment No. 4; Bear Creek Golf and
Country Club; Strathroy
•
Report from Durk Vanderwerff, Manager of Planning
Moved by Councillor Shipway
Seconded by Councillor Smith
That Amendment No. 4 to the Municipality of Strathroy-Caradoc Official Plan be
approved and that staff be directed to circulate a Notice of Decision as required
by the Planning Act.
Carried.
3.
County Road Assumption Study Committee
•
Report from Chris Traini, County Engineer
Moved by Councillor Burghardt-Jesson
Seconded by Councillor Richards
That Councillor Edmondson, Councillor Smith and Councillor Vanderheyden be
appointed to the County Road Assumption Committee.
Carried.
4.
SWIFT Steering Committee – Request for One Political Representative to
be Appointed
Moved by Councillor Shipway
Seconded by Councillor Meyer
That Warden Blackmore be appointed to the SWIFT Steering Committee.
Carried.
March 24, 2015
5.
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Award of Hot Mix Asphalt Paving & Cold in Place Asphalt Recycling
Contracts
•
Report from Chris Traini, County Engineer
Tenders closed on Wednesday, March 4, 2015 at noon and upon
review of the tenders, a report was prepared and handed out at the
meeting.
Moved by Councillor Ropp
Seconded by Councillor Bloomfield
That the 2015 construction schedule for capital road works proceed as indicated
in the budget.
Carried.
C.
CORRESPONDENCE AND INFORMATION ITEMS
1.
General Payables to February 26, 2015 totalling $152,830.56
2.
Planning Payables to February 26, 2015 totalling $1,484.06
3.
Electronic Payments for the month of February 2015 totalling
$1,529,214.60
4.
Social Services Payables to February 25, 2015 totalling $136,864.87
5.
Strathmere Lodge Payables to February 25, 2015 totalling $123,022.84
6.
Road Payables to February 26, 2015 totalling $759,794.77
7.
MLEMS Payables to March 1, 2015 totalling $784,112.51
8.
IT Payables to February 26, 2015 totalling $16,080.13
9.
Economic Development Payables to February 26, 2015 totalling
$33,861.36
Moved by Councillor Edmondson
Seconded by Councillor Meyer
That Items C.1 – CW through C.9 – CW, (Payables) be received for information.
Carried.
10.
Letter from the Ontario Municipal Social Services Association providing
information on Social Assistance Management Systems (SAMS)
11.
Social Services Report – January 2015
•
Report from Cindy Howard, Director of Social Services
March 24, 2015
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12.
Funeral Expenditures for Social Assistance Recipients and Low Income
Individuals
•
Report from Cindy Howard, Director of Social Services
13.
Strathmere Lodge - Family, Friend and Responsible Party Newsletter –
February 2015
14.
Strathmere Lodge – Medical Director’s Report for 2014
•
Report from Tony Orvidas, Strathmere Lodge Administrator
15.
Ontario Association of Non-Profit Homes and Services for Seniors
(OANHSS) publication entitled “Provincial Long Term Care Snapshot –
January 2015”
16.
Ontario Association of Non-Profit Homes and Services for Seniors
(OANHSS) Action Update – February 2015
17.
Ontario Good Roads Association Annual Report 2014
18.
OGRA Board of Directors for 2015 to 2016
19.
OGRA Board Highlights – January 2015
Council stopped at Item C.19 and dealt with Item A.1 – Public Meeting with respect to
an Application for Council Exemption for Clearing Woodlands; Arend (Harry) & Shirley
Buurma; Pratt Siding Road / Part Lot 8, Concession 3; Southwest Middlesex – Second
Report; and then resumed with the remainder of the information items.
20.
OMAFRA’s Releases New “Draft Guidelines on Permitted Uses in
Ontario’s Prime Agricultural Areas” for review and input. The Guidelines
are intended to help municipalities, decision-makers, farmers and others
interpret the policies in the 2014 Provincial Policy Statement on the range
of uses permitted in prime agricultural areas
Moved by Councillor Vanderheyden
Seconded by Councillor Meyer
That the Manager of Planning prepare a report for County Council on
OMAFRA’s Releases New “Draft Guidelines on Permitted Uses in Ontario’s
Prime Agricultural Areas.
Carried.
21.
OMAFRA – Minimum Distance Separation (MDS) Formulae Review –
2015
22.
OMAFRA Regional Update – February 24, 2015
March 24, 2015
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23.
Rural Healthy Communities Project
24.
Letter from the Ontario Human Rights Commission with respect to
Applying a human rights lens in zoning, licensing and municipal decision
making
25.
Invitation to a Workshop entitled “Community Economic Development
101” a workshop for Municipal Councillors and Volunteers
26.
Letter from North Middlesex supporting a resolution requesting the County
of Middlesex to take the lead on the delivery of Tourism in Middlesex
County
27.
News Release from Randy Pettapiece, MPP, Perth-Wellington, entitled
“Pettapiece continues push for municipal liability insurance reform” dated
February 19, 2015
28.
Letter from Celebrate Community Committee (CCC) a group of Southwest
Middlesex residents committed to making their community a better place
to live and prosper; and asking to be updated on any progress with
respect to tourism
29.
Letter from Minister of Agriculture, Food and Rural Affairs announcing the
2015 Premier’s Award for Agri-Food Innovation Excellence Program
30.
Article from the Ontario Labour Relations Secretariat Community entitled
“Arbitrator’s remarks help define “Ability to Pay” dated February 23, 2015
31.
Middlesex County Fire Inspection Activity for February 2015
•
Report from John Elston, Fire Prevention Officer
32.
Changes to the Noxious Weeds List: Regulation 1096 of the Weed
Control Act
•
Report from Mark Brown, Woodlands Conservation Officer/Weed
Inspector
Moved by Councillor Ropp
Seconded by Councillor Bloomfield
That Items C.10 – CW through C.32 – CW be received for information.
Carried.
12.
INQUIRIES
March 24, 2015
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13.
NEW BUSINESS
a)
Next County Council Meetings:
1:00 p.m., Tuesday, March 24, 2015
1:00 p.m., Tuesday, April 14, 2015
1:00 p.m., Tuesday, April 28, 2015
1:00 p.m., Tuesday, May 12, 2015
1:00 p.m., Tuesday, May 26, 2015
1:00 p.m., Tuesday, June 16, 2015
1:00 p.m., Tuesday, June 30, 2015
1:00 p.m., Tuesday, July 21, 2015
1:00 p.m., Tuesday, August 11, 2015
1:00 p.m., Tuesday, September 8, 2015
1:00 p.m., Tuesday, September 22, 2015
1:00 p.m., Tuesday, October 13, 2015
1:00 p.m., Tuesday, October 27, 2015
1:00 p.m., Tuesday, November 10, 2015
1:00 p.m., Tuesday, November 24, 2015
4:00 p.m., Thursday, December 3, 2015 – Inaugural
1:00 p.m., Tuesday, December 8, 2015
1:00 p.m., Tuesday, December 22, 2015
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CLOSED SESSION
Moved by Councillor Ropp
Seconded by Councillor Bloomfield
That the next portion of the meeting be closed to the public in order to consider
Personal matters about an identifiable individual, including municipal or local
board employees; and labour relations or employee negotiations matter pursuant
to subsection 239 (2) (b and d) of the Municipal Act with the CAO., County
Treasurer, County Engineer and County Clerk in attendance.
Carried.
Council took a five minute recess at 2:30 p.m. to allow for the public to exit the council
chambers.
Warden Blackmore noted that the following item 13.b has been removed from
agenda as the issue has been settled
b)
Legal Advice – Library Database Software
•
Report from Wayne Meagher, County Solicitor
c)
Human Resource Issues – Director of Economic Development and
Staffing Issue
•
Verbal Update from Bill Rayburn, CAO
March 24, 2015
Page 10 of 10
Moved by Councillor Vanderheyden
Seconded by Councillor Shipway
That Council resume from its Closed Session at 2:55 p.m.
14.
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Carried.
ANNOUNCEMENTS
Thursday, April 23rd, 2015 - Middlesex Municipal Association Annual Meeting,
Agricultural Hall at 268 Currie Street, Glencoe Please note change of date
Wednesday, June 17, 2015 – Middlesex County Wardens Charity Golf Tournament,
Wardsville Golf Club
15.
ADJOURNMENT
Moved by Councillor Richards
Seconded by Councillor Bloomfield
That the meeting adjourn at 3:00 p.m.
________________________________
Kathleen Bunting, County Clerk
Carried.
________________________________
Vance Blackmore, Warden