statement on corporate governance - NCB Holdings Bhd

Transcription

ANNUAL REPORT 2014
STATEMENT ON CORPORATE GOVERNANCE
This Corporate Governance Statement, based on the prescriptions in the Malaysian Code on Corporate Governance 2012
(“MCGG 2012”), seeks to provide vital insights into the corporate governance practices in the Group and is globally accepted
as fundamental to a Company’s competitiveness, growth and enhances the shareholders’ value through sustainable
business. MCCG 2012 set a strong foundation for boards and committees to carry out their roles effectively, promote timely
and balanced disclosure, safeguard the integrity of financial reporting, emphasise the importance of risk management and
internal controls and encourage shareholder participation in general meetings.
The Board believes that the enhancement and improvement of the Groups’ corporate governance standards in accordance
with applicable laws and regulations is an on-going exercise. The Board is pleased to share the manner in which the
Principles of MCCG 2012 have been applied within the Group in respect of the financial year ended 31 December 2014 and
the extent to which the Company has complied with the Recommendations of MCCG 2012 during the financial year ended
31 December 2014.
1. ESTABLISHING CLEAR ROLES AND RESPONSIBILITIES
Duties and Responsibilities of the Board
The Board Charter clearly sets out the role, functions, composition, operation and processes of the Board. All Board
members are aware of their duties and responsibilities. The Board Charter acts as a source of reference and primary
induction literature for prospective Board members and Management. It is also intended to assist the Board in assessing
its collective performance and that of each individual Director.
The Board Charter will be reviewed periodically to ensure that any updates on relevant laws and regulations are duly
incorporated. For the financial year ended 31 December 2014, the Board has reviewed the Board Charter on 22 April
2014.
The Board assumes the following duties and responsibilities:• reviewing and adopting a strategic plan for the Group that may include performance objectives, operating budgets
and processes to ensure that the Group operates in a way that promotes sustainability;
• overseeing the conduct of the Company’s business and build sustainable value for shareholders;
• reviewing the procedures of identifying principal risks and ensuring the implementation of appropriate internal
controls and risk mitigation measures;
• spearheading succession planning, which includes appointing, assessing, training, fixing the compensation of and
where appropriate, replacing the Executive Directors and Senior Management;
• developing and implementing a Corporate Disclosure Policy including an Investor Relations Programme or
Shareholder Communications Policy for the Group; and
• reviewing the adequacy and integrity of the Group’s internal control systems and management information systems
including systems for compliance with applicable laws, regulations, rules, directives and guidelines.
The respective roles and responsibilities of the Board and management have been clearly defined. The following
matters (including changes to any such matters) require approval from the Board, except where they are expressly
delegated by the Board to a Committee, the Chairman, Group Managing Director (“GMD”) or another nominated
member of the Management team:•
•
•
•
approval of corporate/ strategic directions/ plans and programmes;
approval of annual budgets, including major capital commitments and capital expenditure budgets;
approval of new ventures;
approval of material acquisitions, and disposals of undertakings and properties or any significant Group expenditure
which exceeds the authority limits delegated to the GMD or the Group Chief Financial Officer (“GCFO”) or members
of Management.
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NCB HOLDINGS BHD
• changes to the management and control structure within the Company and its subsidiaries, including key policies
and delegated authority limits;
• appointment of all other Board members, Board Committee members, GMD and the Company Secretary;
• any matters in excess of any discretions that it may have delegated from time to time to the GMD and Management;
and
• any matters and/or transactions that fall within the ambit of the Board pursuant to the Companies Act, 1965, the
Main Market Listing Requirements of Bursa Malaysia (“MMLR”), Group’s Articles of Association (“Articles”), Terms
of Reference of the respective Board Committees or any other applicable rule.
Promoting Sustainability
The Board has taken steps to ensure that the Group’s strategies continue to promote sustainability, with attention
given to environmental, social and governance (“ESG”) aspects of the Group’s business. The Group’s commitment to
Corporate Social Responsibility (“CSR”) is reflected in its values and belief that as a part of the community we share the
same environment of work place, the same concern towards social integration and well-being and in generally bringing
good to market place.
Board Meetings and Access to Information
The Board meets at least six times a year, with additional meetings convened on an ad-hoc basis as and when the
Board’s approval and guidance are required. Upon consultation with the Chairman and the GMD, due notice shall be
given on the proposed dates of meetings during the financial year and standard agenda and matters to be tabled to
the Board. All Board Papers for consideration and discussion will be circulated to members of the Board at least three
(3) days prior to each meeting. This is to ensure that the Directors have sufficient time to study them and prepare for
meaningful deliberations.
The following are details of the number of Board meetings held during the year 2014:-
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Scheduled Board Meetings
Special Board Meetings
83rd Meeting - 26 February 2014
84th Meeting - 30 April 2014
85th Meeting - 30 June 2014
86th Meeting - 25 August 2014
87th Meeting - 27 October 2014
88th Meeting - 22 December 2014
Special Board - 11 February 2014
Special Board - 3 March 2014
Special Board - 19 March 2014
Special Board - 22 April 2014
Special Board - 5 May 2014
Special Board - 22 July 2014
Special Board - 30 September 2014
Special Board - 20 October 2014
Special Board - 6 November 2014
ANNUAL REPORT 2014
A total of 17 board meetings were held for the financial year ended 31 December 2014 and details of the attendance
of each Director are as follows:Name
Designation
Directorship
Number of
Meetings
Attended
1
Tun Ahmad Sarji bin Abdul Hamid
Chairman
Non-Independent
Non-Executive Chairman
16/17
2
Dato’ Abdul Samad bin Mohamed
@ Mohd Dom
(Retired w.e.f. 1/9/14)
-
Executive Director
12/12
3
Tuan Haji Abi Sofian bin
Abdul Hamid
(Appointed w.e.f. 1/9/14)
Group
Managing
Director
Executive Director
5/5
4
Tan Sri Dato’ (Dr.) Ir. Wan Abdul
Rahman bin Haji Wan Yaacob
Member
Independent
Non-Executive Director
16/17
5
Dato’ Seri Dr. Haji Arshad bin
Haji Hashim
Member
Independent
17/17
6
Dato’ Zuraidah binti Atan
Member
Non-Independent
15/17
7
Datuk Abdul Malek binAbdul Aziz
Member
Independent
17/17
8
Datuk Nasarudin bin Md Idris
(Resigned w.e.f. 22/12/14)
-
Non-Independent
12/17
9
Puan Yip Jian Lee
Member
Independent
16/17
10
Dato’ Halipah binti Esa
Member
Non-Independent
17/17
11
Lt. Gen. (R) Datuk Abdul Aziz
bin Hasan
Member
Non-Independent
15/17
12
Dato’ Sri Che Khalib bin
Mohamad Noh
Member
Non-Independent
-
The Board has unrestricted and immediate access to Management and all information on the affairs of the Group.
At the request of the Board, the Management is obliged to supply all relevant information relating to the business
and operations of the Group and governance matters in a timely manner to enable the Board to discharge its duties
effectively. A set of Board papers (together with a detailed agenda in the case of a meeting) is furnished to the Board
members in advance of each Board meeting or Directors’ Circular Resolution for consideration, guidance and where
required, for decision. The Board papers include, among others, the following documents or information:• reports of meetings of all committees of the Board including matters requiring the full Board’s deliberation and
approval;
• performance reports of the Group, which include information on financial, strategic business issues and updates;
• major operational, financial, legal, regulatory and corporate issues;
• reports on risk management; and
• board papers for other matters for discussion/approval.
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Management are also invited to join Board meetings to provide explanation or engage in dialogue with Board members
as may be required. All deliberations, discussions and decisions of the Board meetings were minuted and recorded
accordingly.
The Directors also have full and unrestricted access to the advice and services of the Head of Group Internal Audit
and Company Secretary in addition to other members of Management. Each of the individual Directors is constantly
advised and updated on statutory and regulatory requirements pertaining to their duties and responsibilities. Members
of the Board may collectively or individually consult advisers and, where necessary, seek external and independent
professional advice and assistance from experts in furtherance of their duties at the Group’s expense.
In relation to information from the Group’s subsidiary companies, the Board at Group level has put in place a reporting
framework whereby information on the operating subsidiaries is reported to the Board at Group level via the Group
Managing Director as well as the Chairman of the respective subsidiary Boards.
The nominee Directors on the Board of the Group’s subsidiaries have the responsibility of ensuring that the policies
and directions decided by the Board from Group level are implemented by their respective organisation accordingly.
Company Secretary
The Board is supported by the Company Secretary who facilitates overall compliance with the Main Market Listing
Requirement of Bursa Malaysia Securities Berhad (“MMLR”), Companies Act 1965 and other relevant laws and
regulations. The Company Secretary of the Group is a professional member of the Malaysian Institute of Accountants
and he carries out, among others, the following tasks:• statutory duties as specified under the Companies Act 1965 and MMLR;
• attending Board and Board Committee meetings and ensuring that the Board meetings are properly convened and
proceedings are properly recorded;
• ensuring timely communication of Board level decisions to Management;
• ensuring that all appointments to the Board and Committees are properly made;
• maintaining records for the purposes of meeting statutory obligations;
• facilitating the provision of information as may be requested by the Directors from time to time; and
• supporting the Board in ensuring adherence to Board policies and procedures.
2. BOARD STRENGTH AND EFFECTIVENESS
Appointments to the Board
The Nomination Committee (“NC”) makes independent recommendations for appointments to the Board, based on
criteria which they develop, maintain and review. In making these recommendations, the NC assesses the suitability
of candidates, taking into account the required mix of skills, knowledge, expertise and experience, professionalism,
integrity, competencies, time commitment and other qualities of the candidates, before recommending their
appointment to the Board for approval.
Re-election of Directors
The Company’s Articles of Association provides that at least one third of the Directors including the Group Managing
Director shall retire from office at the Annual General Meeting. Any Director appointed during the year to fill a casual
vacancy will retire at the next Annual General Meeting and may offer themselves for re-election.
The Board has empowered the Nomination Committee to undertake the review of Directors who are seeking reelection. In addition, the Committee also reviews the re-appointment of Directors who retire in accordance with
Section 129 of the Companies Act, 1965.
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ANNUAL REPORT 2014
Details of Directors who are seeking re-election and re-appointment at the upcoming Annual General Meeting are
shown in the notice of the Annual General Meeting on page 4 to 9 in this Annual Report.
Diversity Policy
The Board recognises that diversity in its composition is critical in ensuring its effectiveness and good corporate
governance. A truly diverse board will include and make use of the variation in the skills, experience, background, race,
gender and nationality of its members.
Although the Board has not established any diversity policy, three (3) or 37.5% of the full Board at Group level are
women. In order to further demonstrate the Group’s commitment in promoting diversity, key management at the
Group level, the Board at subsidiary level as well as its key management have women among its members.
All persons, regardless of age, gender, ethnicity, cultural background or other personal factors, with appropriate
experience and qualifications will be considered equally during recruitment, promotion, remuneration and training.
The Company is also committed to workplace diversity ensuring that we value and respect our differences and that our
workplace is fair, accessible, flexible and inclusive and free from discrimination.
Board Effectiveness Assessment
The NC facilitates and organises the yearly Board Effectiveness Assessment to assess and evaluate the Board of Directors,
Board Committees and individual Directors. The objective of the exercise is to improve the Board’s effectiveness,
identify gaps, maximise strengths and address weaknesses of the Board.
During the year, the Board Committees were, inter alia, assessed based on their roles and scope, frequency and length
of meetings, supply of sufficient and timely information to the Board and also their overall effectiveness and efficiency
in discharging their function. During the year the Board of Directors, in accordance with Para 15.20 of the MMLR also
reviewed the term of office and performance of the Audit Committee (“AC”) and each of the members and was satisfied
that the Audit Committee and members have carried out their duties in accordance with their terms of reference.
The individual Directors each undertook self-assessment of their individual performance during the financial year
ended 31 December 2014 based on the criteria of character, experience, integrity, competence and time in order to
discharge their respective roles as Directors.
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NCB HOLDINGS BHD
Members of the Board Committee
The Group has five (5) principal Board Committees and the composition are as follows:
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AUDIT COMMITTEE
REMUNERATION COMMITTEE
NOMINATION COMMITTEE
• Datuk Abdul Malek
bin Abdul Aziz
(Chairman, Independent
Non-Executive Director)
• Dato’ Seri Dr. Haji Arshad
bin Haji Hashim
(Member, Independent
• Puan Yip Jian Lee
• Lt. Gen. (R) Datuk Abdul
Aziz bin Hasan
(Member, Non-Independent
bin Abdul Aziz
• Datuk Nasarudin
bin Md Idris
• Lt. Gen. (R) Datuk Abdul
Aziz bin Hasan
• Dato’ Halipah binti Esa
• Tun Ahmad Sarji
bin Abdul Hamid
(Chairman, Non
Independent Non-Executive
Chairman)
bin Abdul Aziz
bin Haji Hashim
RISK MANAGEMENT
COMMITTEE
FINANCE AND INVESTMENTS
COMMITTEE
bin Haji Hashim
• Tan Sri Dato’ (Dr.) Ir. Wan
Abdul Rahman
bin Haji Wan Yaacob
• Dato’ Zuraidah binti Atan
• Datuk Nasarudin
bin Md Idris
(Chairman, NonIndependent Non-Executive
Director)
(Chairman, NonIndependent Non-Executive
Director)
(Redesignated from Member
to Chairman w.e.f. 22/12/14)
Abdul Rahman
bin Haji Wan Yaacob
• Dato’ Sri Che Khalib
bin Mohamad Noh
ANNUAL REPORT 2014
All Board Committees consist of members who are Non-Executive Directors and they meet as and when necessary and
decisions on recommendations can also be made via circular resolutions. In carrying out its duties and responsibilities,
the Board Committees have:(i)
full, free and unrestricted access to any information, records, properties and personnel of the Group; and
(ii) the power to obtain independent professional advice and expertise necessary in order to enable them to discharge
their duties effectively for the performance of its duties.
All members of the Board Committees have access to the advice and services of the Company Secretary.
Meetings and Activities of the Board Committees
Audit Committee
The details of meetings and activities of the Audit Committee can be found in the Audit Committee Report on pages
135 to 139 of this Annual Report.
Remuneration Committee
During the financial year ended 31 December 2014, the Remuneration Committee met five (5) times and the attendance
of the members are as follows:Name
Designation
Directorship
Attendance
Datuk Abdul Malek bin Abdul Aziz
Chairman
Independent Non-Executive Director
5/5
-
Non-Independent Non-Executive Director
4/5
Lt. Gen. (R) Datuk Abdul Aziz bin Hasan
Member
4/5
Member
-
The Remuneration Committee, has during the year, reviewed its Terms of Reference and the remuneration package
for the Executive Directors and Senior Management team with the aim of retaining high caliber individuals who can
provide effective stewardship and contribution in achieving the Group’s strategic objectives.
Nomination Committee
The details of meetings and activities of the Nomination Committee can be found in the Statement of Nomination
Committee on pages 127 to 128 of this Annual Report.
Risk Management Committee
The details of meetings and terms of reference of the Risk Management Committee can be found in the Statement on
Risk Management and Internal Control on pages 115 to 120 of this Annual Report.
During the financial year ended 31 December 2014, the Risk Management Committee has reviewed the Enterprise Risk
Report and prepared a report detailing the significant risks, the status of risk reviews and the status of implementation
of action plans to the Audit Committee for review.
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NCB HOLDINGS BHD
Finance and Investments Committee
During the financial year ended 31 December 2014, the Finance and Investments Committee met once and the
attendance of the members are as follows:
Name
Designation
Designation
-
0/1
(Redesignated from Member to
Chairman w.e.f. 22/12/14)
Chairman
1/1
Tan Sri Dato’ (Dr.) Ir. Wan Abdul Rahman Member
bin Haji Wan Yaacob
1/1
Dato’ Sri Che Khalib bin Mohamad Noh
Member
Attendance
-
During the financial year ended 31 December 2014, the Finance and Investments Committee has reviewed all the
financial undertaking of the Group including annual budget, Business Plan and any financing as well as investment
matters. All reviews are then reported to the Board for its decision.
Remuneration of Directors and Senior Management
The objectives of the Group’s policy on Directors and Senior Management’s remuneration are to ensure that formal
and transparent remuneration policies and procedures have been put in place to attract and retain Directors and Senior
Management of caliber needed to run the Group successfully. The component parts of remuneration for the Executive
Directors and Senior Management are structured so as to link rewards to corporate and individual performance
while in the case of Non-Executive Directors, the level of remuneration reflects the experience, expertise and level of
responsibilities undertaken by the particular Non-Executive Director concerned.
Remuneration Procedures
The Remuneration Committee is responsible for evaluating, deliberating and recommending the compensation and
benefits of Directors and is guided by market norms and industry practices. The Remuneration Committee can make
recommended remuneration for Directors and Senior Management but it is nevertheless the ultimate responsibility
of the Board to approve the remuneration of the Directors and Senior Management. Although the salary of the
Executive Director is subject to annual review, all other benefits-in-kind including company car and driver, personal
telecommunications facilities, club memberships, medical and dental coverage have already been specified in the
contract of service.
In relation to recommended remuneration for Directors, it will be presented at the Annual General Meeting (“AGM”) for
shareholders’ approval. All Non-Executive Directors will receive an annual Director’s fee upon shareholders’ approval at
the AGM. Apart from their annual remuneration, Directors are also paid an attendance allowance to defray their travel
expenses and related cost for attending Board or Committee Meetings.
Individual Directors do not participate in decisions regarding their own remuneration package.
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ANNUAL REPORT 2014
Details of Directors’ remuneration for the financial year ended 31 December 2014 are as follows:Range of Remuneration
Executive Directors
RM100,001 – RM150,000
RM150,001 – RM200,000
RM200,001 – RM250,000
RM750,001 – RM800,000
Non-Executive Directors
6
3
1
1
3. BOARD BALANCE AND INDEPENDENCE
The Board at Group level is the ultimate decision making body and supported by the respective Boards of Directors of
the Group’s subsidiary companies.
There are 10 members of the Board, comprising an Executive Director (who is also the Group Managing Director) and
9 Non-Executive Directors (including the Chairman). Four of the Non-Executive Directors are independent and hence
fulfil the prescribed requirements for one-third of the membership of the Board to be Independent Board Members.
The Board comprises members of high calibre and integrity from diverse professional backgrounds, skills, extensive
experience and knowledge required for the successful direction of the Group.
With its diversity of skills, the Board has been able to provide clear and effective collective leadership to the Group and
has brought informed and independent judgement to the Group’s strategy and performance to ensure that the highest
standards of conduct and integrity are always at the core of the Group. None of the Non-Executive Directors participate
in the day-to-day management of the Group.
The presence of the Independent Non-Executive Directors is essential in providing unbiased and impartial opinion,
advice and judgment to Board deliberations to ensure that the interests, not only of the Group, but also of its
shareholders, employees, customers, suppliers and other communities in which the Group conducts its business are
well represented and taken into account. The Independent Non-Executive Directors thus play a key role in corporate
accountability.
As recommended by MCCG 2012, the tenure of Directorship should also form part of the assessment criteria for
independence of a Director. The relevant process and procedures have been provided for in the terms of reference of
the NC. In the event that shareholders’ approval is sought to enable an independent director to retain his designation
as an independent director after having served a tenure of nine years, the NC is tasked to assess and assist the Board in
recommending and providing justification for shareholders’ consideration and approval in such instances.
A brief description of the background of each Director is contained in the “Board of Directors Profiles” section as set
out on pages 72 to 81 of this Annual Report.
Division of Roles and Responsibilities between the Chairman and the Group Managing Director
The Board has always upheld the stand that the positions of Chairman and Group Managing Director do not reside with
the same person. This division ensures that there is a clear and proper balance of power and authority. Hence, the roles
and duties of the Chairman and Group Managing Director are made clear in the Board Charter.
The Chairman’s main responsibility is to ensure effective conduct of the Board and that all Directors, both Executive
and Non- Executive, have unrestricted and timely access to all relevant information necessary for informed decisionmaking. The Chairman encourages participation and deliberation by all Board members to enable the wisdom of all the
Board members to be tapped and to promote consensus building as much as possible.
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NCB HOLDINGS BHD
The Group Managing Director has overall responsibilities over the Group’s operational and business units, organisational
effectiveness and implementation of Board policies, directives, strategies and decisions.
As the Group is expanding and its business growing, the division of authority is constantly reviewed to maintain the
best levels of management efficiency and performance. The Board is guided by the Board Charter and the Board
Charter is reviewed on an annual basis to ensure its continuous applicability.
4. COMMITMENT OF THE BOARD
All Board members shall notify the Chairman of the Board before accepting any new directorships in any other
organisation. The notification shall include an indication of time commitment required under the new appointment as
recommended by MCCG 2012.
Training and Development of Directors
The Nomination Committee and the Board assess the training needs of each of its Directors on an on-going basis,
by determining areas that would best strengthen their contributions to the Board. Orientation that include visits to
the Group’s business operations and meetings with key management, where appropriate, are organised for newlyappointed Directors to facilitate their understanding of the Group’s operations and businesses.
All of the Directors have undergone training during the financial year ended 31 December 2014 in various training
programmes which they have collectively or individually considered as useful for them to discharge their responsibilities.
The Company Secretary keeps track of the training record attended by the Directors.
Details of the conferences/ workshops/ seminars in which members of the Board have participated during the year
2014 are listed in Annexure 1 of this Statement. As at the date of this Report, all Directors have attended and completed
the Mandatory Accreditation Programme (“MAP”) prescribed by Bursa Malaysia.
5. BOARD INTEGRITY IN FINANCIAL REPORTING, RISK MANAGEMENT AND INTERNAL CONTROL
Accountability and Audit
Financial Reporting
In presenting the annual financial statements and quarterly announcement of results to shareholders, the Directors will
endeavour to present a clear, balanced and comprehensive assessment of the Group’s financial position, performance
and prospects. This also applies to other price-sensitive public reports and reports to regulators.
The Audit Committee, under its terms of reference, is tasked to assist the Board in making sure that the Financial
Statements are prepared in accordance with the approved and applicable Malaysian Financial Reporting Standards and
are in accordance with the provision of the Companies Act, 1965.
The assessment is provided in page 153 of this Annual Report through the Statement of Directors’ Responsibility in
relation to the Audited Financial Statements.
Related Party Transaction (“RPT”)
The Group has put in place review and approval processes and procedures for RPT to ensure that the transaction
prices, terms and conditions of the agreement and the quality of the products/services are comparable with those
prevailing in the market. The quality of the products/services must meet industry standards. The transaction should be
entered into on normal commercial terms, and on terms that are consistent with the Group’s usual business practices
and policies. This will ultimately ensure that the terms of the transactions are not favourable to the related party and
are not detrimental to the minority shareholders of the Group.
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ANNUAL REPORT 2014
Disclosure on the recurrent RPTs (“RRPTs”) for which the Mandate has been obtained together with the breakdown
of the aggregate value of the RRPTs which had been conducted during the financial year ended 31 December 2014 is
provided on pages 145 to 148 of this Annual Report.
Risk Management and Internal Control
The Group’s Statement on Risk Management and Internal Control is set out on pages 115 to 120 of this Annual Report.
Relationship with Auditors
The statement on roles, duties and responsibilities of the Audit Committee in relation to both the internal and external
auditors is described in the Audit Committee Report as set out on pages 135 to 139 of this Annual Report.
For the financial year ended 31 December 2014, the Audit Committee has found that the Group’s external auditors,
Messrs Ernst & Young, to be technically competent, objective and independent. In addition, the Audit Committee has
also reviewed the provision of non-audit services by Messrs Ernst & Young and was satisfied with the services rendered.
6. TIMELY AND HIGH QUALITY DISCLOSURE
The Board is committed to disclose information in an accurate and timely manner as required under the Listing
Requirements. As recommended by MCCG 2012, the Group will seek to leverage on the latest and most innovative
information technology available to promote more efficient and effective ways to communicate with both its
shareholders and stakeholders.
A dedicated Investor Relations section has been made available in the Group corporate website at www.ncb.com.my.
In this section, shareholders and stakeholders can view the latest news about the Group and its subsidiaries, up-todate financial information, corporate governance framework and stock information. The Group’s website is updated
regularly to provide current and comprehensive information about the Group.
7. RELATIONSHIP WITH SHAREHOLDERS
Shareholders and Investor Relations
The Board believes that the Group should at all times be transparent and accountable to its shareholders and investors
and the Board is proactive in evaluating the effectiveness of information dissemination to the Group’s shareholders
and the wider investing community.
Other than through the issuance of its Annual Reports, the Group has been actively promoting proactive engagements
and communications with its shareholders and stakeholders through the following channels:• Release of financial results on a quarterly basis;
• Press releases and announcements to Bursa Malaysia and subsequently to the media; and
• An Investor Relations section on the Group’s website.
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NCB HOLDINGS BHD
The Board has identified the Group Chief Financial Officer to whom queries or concerns regarding the Group may be
conveyed. He can be contacted as follows:John Selvaraj James
Tel: (603) 3169 8888
Fax: (603) 3169 8695
Email: [email protected]
Annual General Meeting (“AGM”)
The AGM is the principal forum for dialogue with all shareholders who are encouraged and given sufficient opportunity
to enquire about the Group’s activities and prospects as well as to communicate their expectations and concerns.
The Board has taken reasonable steps to encourage shareholder participation at general meetings. Shareholders are
encouraged to participate in the Question and Answer session on the resolutions being proposed or on the Group’s
operations in general. Shareholders who are unable to attend are allowed to appoint proxies in accordance with the
Group’s Articles to attend and vote on their behalf. The Chairman and Board members are in attendance to provide
clarification on shareholders’ queries. Shareholders are welcome to raise queries by contacting the Group at any time
throughout the year and not only at the AGM.
The notice of AGM is dispatched to shareholders at least 21 days before the AGM and the Company also advertises the
notice of AGM in two leading Malaysian dailies.
All resolutions put forth for shareholders’ approval at the AGM will be voted by a show of hands unless poll voting is
demanded by shareholders. The Chairman would at the outset of the AGM inform the shareholders of their right to
request to vote by poll.
Whistle Blowing
The Board recognises the importance of whistle-blowing and is committed to maintaining the highest standards of
ethical conduct within the Group. In line with this commitment, the Board has formalized a whistle-blowing policy,
code of ethics and code of conduct to be adopted at Group and Subsidiary level.
As prescribed in the Whistle-Blowing policy, the Board and the Management give their assurance that employees’ and
third parties’ identities are kept confidential and that whistle-blowers will not be at risk to any form of victimization
or retaliation from their superiors or any member of the Management provided that they act in good faith in their
reporting. All concerns raised will be investigated and the whistle blower can report directly to the following persons:
Head of Group Internal Audit
Audit Committee Chairman
En. Yazirruddin bin Md Som
D/L: 03-3169 8608
H/P: 012-302 3657
YBhg. Datuk Abdul Malek bin Abdul Aziz
H/P: 012-234 1705
Corporate Integrity Pledge (CIP)
The Board believes that organization with high corporate integrity will be more sustainable in the long term and create
higher value for its stakeholders. With this belief, the Company has signed the Corporate Integrity Pledge (CIP) with
Malaysian Anti-Corruption Commission (MACC) on 22 December 2014 committing that its companies will work towards
creating a business environment that is fair, transparent and free from corruption.
This statement is made in accordance with the approval of the Board of Directors on 7 April 2015.
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ANNUAL REPORT 2014
ANNEXURE 1
CONFERENCES/ WORKSHOPS/ SEMINARS ATTENDED BY THE DIRECTORS FOR THE PERIOD OF 1 JANUARY TO
31 DECEMBER 2014
No Name
1
2
3
4
Tun Ahmad Sarji
bin Abdul Hamid
Tuan Haji Abi Sofian
bin Abdul Hamid
Tan Sri Dato’ (Dr.)
Ir. Wan Abdul Rahman
bin Hj. Wan Yaacob
Dato’ Seri Dr. Haji Arshad
bin Haji Hashim
Course/Seminar
Global Competitiveness and
the Malaysian Experience
The Companies Bill : The
Significant Changes for
Directors
Mandatory Accreditation
Programme for Directors of
Public Listed Companies
ASEAN Corporate
Governance Scorecard
Directors
PNB Nominee Directors’
Convention 2014
Directors’ Training on “The New
Landscape For Global Political Risk
Management”
Briefing by PWC on Goods and
Services Tax (GST) Implementation
Luncheon Talk “Road Construction
and Maintenance in Malaysia”
Directors’ Training on
“Understanding and Awareness of
Goods and Services Tax (GST)”
Luncheon Talk on “Valuing
Upstream Oil and Gas Assets”
Great Companies Deserve Great
Boards and Great Boards Leading
the Way for Highly Innovative
Companies’ by Miss Beverly
Behan
Directors Training on “Common
Offences Committed by Directors
Under the Companies Act, 1965 Pitfalls and Remedies”
Exclusive Luncheon Talk with YA
Bhg. Tun Daim Zainuddin
Seminar Managing Business Risk
and Creating Opportunities with
GSI Implementation
Significant Changes for Directors
Global IERP Conference on
Enterprise Risk Management
Programmes
Effective Board Evaluation
Organizer
Date
PNB Investment Institute
Sdn Berhad
Sdn Berhad
8/9/2014
22/12/2014
Bursatra Sdn. Bhd.
10-11/9/2014
MSWG
7/10/2014
Sdn Berhad
22/12/2014
PNB
18/2/2014
Bursatra / LITRAK
18/3/2014
MIDF
3/4/2014
MIDF
10/4/2014
Gamuda
26/6/2014
MIDF
23/9/2014
Sdn Berhad
8/10/2014
Gamuda / LITRAK
9/10/2014
MIDF
6/11/2014
PNB
26/11/2014
Sdn Berhad
PNB
22/12/2014
Bursa Malaysia
28/8/2014
4-5/6/2014
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NCB HOLDINGS BHD
No Name
5
6
7
96
Datuk Abdul Malek
bin Abdul Aziz
Datuk Nasarudin bin
Md Idris
Course/Seminar
ASEAN Corporate Governance
Scorecard
Global Competitiveness and the
Malaysian Experience
Appreciation and Application
of ASEAN Corporate Governance
Scorecard
Annual ASEAN Corporate
Governance Summit 2014
PNB Investment Series: PNB
Nominee Directors Convention
2014 - Managing Stakeholders’
Expectations in the Fast Changing
Business Trends towards Value
Creation - Professor Michael Yazij
Board Induction Program
Briefing on Petron Operations in
Malaysia
2014 Invest Malaysia
Kuala Lumpur
Derivatives Trading, Global Trends
and Moving Forward
1st Annual Gold & Previous
Metals - Outlook Symposium: Will
Gold Still Glitter in 2014
Crude and Petroleum Commodity
Hedging Program
Environmental, Social and
Governance (ESG) Index
Refinery Master Plan Phase 2
(Bataan, Philippines)
Behan
Strategy and Risk - Managing
Uncertainty
Audit Committee
Conference 2014
Programme 2 : Effective Board
Evaluations.
MISC Annual Directors
Training 2014
Organizer
Date
MSWG
29/9/2014
Sdn Berhad
Bursa Malaysia Berhad
8/9/2014
Bintulu Port Holdings
Berhad
Sdn Berhad
Sdn Berhad
29/9/2014
1-2/10/14
22/12/2014
18/2/2014
Petron Malaysia
14/3/2014
9/4/2014
9-10/6/14
20/6/2014
28/6/2014
Petron Malaysia
7/7/2014
19/8/2014
Petron Corp
22/8/2014
Sdn Berhad
8/10/2014
Sdn Berhad
MINDA
22/12/2014
Malaysian Institute of
Accountants
Bursa Malaysia
20/3/2014
Sdn Berhad
MISC Berhad Legal and
Corporate Secretarial
22/12/2014
12-13/3/14
28/8/2014
15/10/2014
ANNUAL REPORT 2014
No Name
8
9
Puan Yip Jian Lee
Course / Seminar
Buildings a Talent Pool of
Directors: Directors Register
FIDE Program Module A The ICLIF
Leadership and Governance
FIDE Program Module B The ICLIF
Evaluations.
FIDE : Advanced Corporate
Governance
Board Education Session on
Insurance Industry
Mergers and Acquisitions for
Financial Institution Programme
Bank Failures and Resolutions the Canadian Experience
Recovery and Resolution Plans
The Construction Industry
Payment and Adjudication Act
2012 Conference
The Role of the Board in
Behavioral Issues Aligning
Business and Human Capital
Strategies
PNB Investment Series: Global
Competitiveness and the Malaysia
Experience
Intervention and Failure
Resolution Readiness
ASEAN Fixed Income Summit
Breakfast Series with Beverly
Behan: How Good Boards Become
Great and How Great Board Stay
That Way
Customized Advocacy Session for
Directors
Organizer
Date
FIDE Forum
7/4/2014
Bank Negara
Malaysia
Bank Negara Malaysia
2-5/6/2014
9-11/6/2014
Bursa Malaysia
28/8/2014
ICLIF
4-5/9/2014
Sdn Berhad
Perbadanan Insurans
Deposit Malaysia
Sdn Berhad
22/12/2014
Bank Negara Malaysia and
PIDM
PIDM and Canada Deposit
Insurance Corporation
17-18/3/2014
Perbadanan Insurans
Deposit Malaysia
Kuala Lumpur Regional
Centre for Arbitration
12/5/2014
PIDM
12/8/2014
Permodalan Nasional
Berhad
8/9/2014
Perbadanan Insurans
Deposit Malaysia
8/9/2014
Cagamas Berhad
Bursa Malaysia
29/9/2014
Petronas and Bursa
Malaysia
Sdn Berhad
14/2/2014
18/2/2014
9/5/2014
5/6/2014
10/10/2014
27/11/2014
22/12/2014
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NCB HOLDINGS BHD
No Name
Course / Seminar
10 Lt. Gen. (R) Datuk Abdul
Aziz bin Hasan
Convention 2014
Uncertainty
Advocacy Sessions on Corporate
Disclosure for Directors of Listed
Issuers
Audit Committee Conference
2014
Safety, Health and Environment
Legal Obligation and Case Law
Analysis
CEO Forum 2014: Surviving the
Next Global Financial Crisis.
Scorecard
98
Organizer
Date
Sdn Berhad
MINDA
19/2/2014
12-13/3/14
Bursa Malaysia
18/3/2014
Accountants
Azmi & Associates
20/3/2014
Sdn Berhad
Perdana Leadership
Foundation
MSWG
8/9/2014
Sdn Berhad
25/6/2014
24/9/2014
7/10/2014
22/12/2014
ANNUAL REPORT 2014
PENYATA TADBIR URUS KORPORAT
Penyata Tadbir Urus Korporat, berdasarkan preskripsi dalam Kod Tadbir Urus Korporat Malaysia 2012 (“MCGG 2012”),
bertujuan untuk memberi maklumat penting kepada amalan tadbir urus korporat dalam Kumpulan dan di peringkat global
diterima sebagai asas kepada daya saing, pertumbuhan Syarikat dan meningkatkan nilai pemegang saham melalui perniagaan
yang mampan. MCCG 2012 menetapkan asas yang kukuh untuk ahli lembaga dan jawatankuasa untuk melaksanakan
peranan mereka dengan berkesan, menggalakkan pendedahan yang tepat pada masanya dan seimbang, menjaga integriti
pelaporan kewangan, menekankan kepentingan pengurusan risiko dan kawalan dalaman dan menggalakkan penyertaan
pemegang saham dalam mesyuarat agung.
Lembaga Pengarah percaya bahawa peningkatan dan penambahbaikan standard tadbir urus korporat Kumpulan mengikut
undang-undang dan peraturan yang berkenaan merupakan satu usaha yang berterusan. Lembaga Pengarah dengan sukacita
untuk berkongsi cara bagaimana Prinsip MCCG 2012 telah diguna pakai dalam Kumpulan bagi tahun kewangan berakhir 31
Disember 2014 dan setakat mana Syarikat telah mematuhi Cadangan daripada MCCG 2012 dalam tahun kewangan berakhir
31 Disember 2014.
1. MEWUJUDKAN PERANAN DAN TANGGUNGJAWAB YANG JELAS
Tugas dan Tanggungjawab Lembaga
Piagam Lembaga Pengarah dengan jelas menggariskan peranan, fungsi, komposisi, operasi dan proses Lembaga.Semua
ahli Lembaga Pengarah menyedari tugas dan tanggungjawab mereka. Piagam Lembaga Pengarah bertindak sebagai
sumber rujukan dan induksi utama untuk bakal ahli Lembaga Pengarah dan Pengurusan. Ia juga bertujuan untuk
membantu Lembaga Pengarah dalam menilai prestasi kolektif dan bahawa setiap Pengarah.
Piagam Lembaga Pengarah akan dikaji semula secara berkala bagi memastikan sebarang kemas kini mengenai undangundang dan peraturan-peraturan yang relevan disatukan dengan sewajarnya. Bagi tahun kewangan berakhir 31
Disember 2014, Lembaga Pengarah telah mengkaji Piagam Lembaga Pengarah pada 22 April 2014.
Lembaga Pengarah memikul tugas dan tanggungjawab berikut:• menyemak dan menerima pakai perancangan strategik untuk Kumpulan yang mungkin termasuk objektif prestasi,
belanjawan operasi dan proses untuk memastikan bahawa Kumpulan beroperasi dengan cara yang menggalakkan
kemampanan;
• menyelia perjalanan perniagaan Syarikat dan membina nilai mampan untuk pemegang saham;
• mengkaji semula prosedur mengenal pasti risiko-risiko utama dan memastikan pelaksanaan kawalan dalaman yang
sesuai dan langkah-langkah pengurangan risiko;
• merancang penggantian menerajui, termasuk melantik, menilai, melatih, menetapkan pampasan dan di mana perlu,
menggantikan para Pengarah Eksekutif dan Pengurusan Kanan;
• membangun dan melaksanakan Dasar Pendedahan Korporat termasuk Program Perhubungan Pelabur atau
Pemegang Saham Dasar Komunikasi bagi Kumpulan; dan
• mengkaji kecukupan dan integriti sistem kawalan dalaman Kumpulan dan sistem pengurusan maklumat termasuk
sistem bagi pematuhan dengan undang-undang, peraturan-peraturan, kaedah-kaedah, arahan dan garis panduan.
Peranan dan tanggungjawab Lembaga Pengarah dan pengurusan telah jelas ditakrifkan. Perkara-perkara berikut
(termasuk perubahan kepada mana-mana perkara-perkara tersebut) memerlukan kelulusan daripada Lembaga
Pengarah, kecuali jika mereka itu diwakilkan dengan jelas oleh Lembaga kepada Jawatankuasa, Pengerusi, Pengarah
Urusan Kumpulan (“Pengarah Urusan Kumpulan”) atau ahli lain yang dinamakan kumpulan Pengurusan:
•
•
•
•
kelulusan / arahan / rancangan dan program strategik korporat;
kelulusan belanjawan tahunan, termasuk komitmen modal yang besar dan bajet perbelanjaan modal;
kelulusan usaha niaga baru;
kelulusan perolehan besar, dan penjualan serta harta atau sebarang perbelanjaan utama Kumpulan yang melebihi
had kuasa yang diserahkan kepada Pengarah Urusan Kumpulan atau Ketua Pegawai Kewangan Kumpulan (“GFCO”)
atau ahli-ahli Pengurusan.
• perubahan kepada struktur pengurusan dan kawalan dalam Syarikat dan anak-anak syarikatnya, termasuk dasardasar utama dan had penurunan kuasa;
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NCB HOLDINGS BHD
• pelantikan semua ahli Lembaga Pengarah, ahli Jawatankuasa Lembaga Pengarah, Pengarah Urusan Kumpulan dan
Setiausaha Syarikat;
• apa-apa perkara yang melebihi apa-apa budi bicara masanya telah diwakilkan dari semasa ke semasa kepada
Pengarah Urusan Kumpulan dan Pengurusan; dan
• apa-apa perkara dan / atau urus niaga yang termasuk dalam bidang kuasa Lembaga Pengarah menurut Akta
Syarikat, 1965, Syarat Penyenaraian Pasaran Utama Bursa Malaysia (“MMLR”), Artikel Kumpulan Pertubuhan
Syarikat (“Artikel”), Terma Rujukan Jawatankuasa Lembaga Pengarah masing-masing atau mana-mana kaedah lain
yang terpakai.
Menggalakkan Kemapanan
Lembaga Pengarah telah mengambil langkah-langkah untuk memastikan bahawa strategi Kumpulan terus menggalakkan
kelestarian, dengan perhatian yang diberikan kepada alam sekitar, sosial dan tadbir urus dalam aspek perniagaan
Kumpulan (“ESG”). Komitmen Kumpulan terhadap Tanggungjawab Sosial Korporat (“CSR”) digambarkan dalam nilainilai dan kepercayaan bahawa sebagai sebahagian daripada masyarakat kita berkongsi persekitaran kerja yang sama,
kebimbangan yang sama terhadap arah integrasi sosial dan kesejahteraan dan membawa kebaikan kepada pasaran
sekitarnya untuk memasarkan tempat.
Mesyuarat Lembaga Pengarah dan Akses kepada Maklumat
Lembaga Pengarah bermesyuarat sekurang-kurangnya enam kali setahun, dengan mesyuarat tambahan diadakan
secara ad-hoc dan apabila kelulusan dan bimbingan Lembaga Pengarah dikehendaki. Selepas berunding dengan
Pengerusi dan Pengarah Urusan Kumpulan, notis akan diberikan pada tarikh yang dicadangkan bagi mesyuarat
sepanjang tahun kewangan dan agenda standard dan perkara yang akan dibentangkan kepada Lembaga Pengarah.
Semua Kertas Lembaga Pengarah untuk pertimbangan dan perbincangan akan diedarkan kepada ahli-ahli Lembaga
Pengarah sekurang-kurangnya tiga (3) hari sebelum mesyuarat diadakan. Ini adalah untuk memastikan bahawa para
Pengarah mempunyai masa yang cukup untuk mengkajinya dan mempersiapkan untuk perbincangan bermakna.
Berikut adalah butir-butir bilangan mesyuarat Lembaga Pengarah yang diadakan sepanjang tahun 2014:-
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Mesyuarat Lembaga Dijadualkan
Mesyuarat Khas Lembaga
Mesyuarat ke 83 - 26 Februari 2014
Mesyuarat ke 84 - 30 April 2014
Mesyuarat ke 85 - 30 Jun 2014
Mesyuarat ke 86 - 25 Ogos 2014
Mesyuarat ke 87 - 27 Oktober 2014
Mesyuarat ke 88 - 22 Disember 2014
Mesyuarat Khas - 11 February 2014
Mesyuarat Khas - 3 March 2014
Mesyuarat Khas - 19 March 2014
Mesyuarat Khas - 22 April 2014
Mesyuarat Khas - 5 May 2014
Mesyuarat Khas - 22 July 2014
Mesyuarat Khas - 30 September 2014
Mesyuarat Khas - 20 October 2014
Mesyuarat Khas - 6 November 2014
ANNUAL REPORT 2014
Sejumlah 17 mesyuarat lembaga telah diadakan bagi tahun kewangan berakhir 31 Disember 2014 dan butir-butir
kehadiran setiap Pengarah adalah seperti berikut: Nama
Jawatan
Pengarah
Jumlah
Kehadiran
Mesyuarat
1
Pengerusi
Pengerusi Bukan
Bebas Bukan Eksekutif
16/17
2
Dato’ Abdul Samad bin Mohamed
@ Mohd Dom
(Retired w.e.f. 1/9/14)
-
Pengarah Urusan Kumpulan
12/12
3
Tuan Haji Abi Sofian bin
Abdul Hamid
Pengarah
Eksekutif
Pengarah Urusan Kumpulan
5/5
4
Tan Sri Dato’ (Dr.) Ir. Wan Abdul
Rahman bin Haji Wan Yaacob
Ahli
Pengarah Bebas Bukan Eksekutif
16/17
5
Dato’ Seri Dr. Haji Arshad bin
Haji Hashim
Ahli
17/17
6
Ahli
Pengarah Bukan Bebas
Bukan Eksekutif
15/17
7
Datuk Abdul Malek binAbdul Aziz
Ahli
17/17
8
-
Bukan Eksekutif
12/17
9
Puan Yip Jian Lee
Ahli
16/17
10
Ahli
Bukan Eksekutif
17/17
11
Lt. Gen. (B) Datuk Abdul Aziz
bin Hasan
Ahli
Bukan Eksekutif
15/17
12
Dato’ Sri Che Khalib bin
Mohamad Noh
Ahli
Bukan Eksekutif
-
Lembaga Pengarah mempunyai akses yang tidak terbatas dan segera kepada pihak pengurusan dan semua maklumat
mengenai hal ehwal Kumpulan. Atas permintaan Lembaga Pengarah, pengurusan adalah bertanggungjawab untuk
menyediakan semua maklumat yang relevan yang berhubungan dengan urusan dan operasi Kumpulan dan hal ehwal
tadbir urus dengan cara yang tepat pada masanya bagi membolehkan Lembaga Pengarah melaksanakan tugasnya
dengan berkesan. Satu set kertas Lembaga Pengarah (bersama-sama dengan agenda terperinci bagi mesyuarat) adalah
dikemukakan kepada ahli-ahli Lembaga sebelum setiap mesyuarat Lembaga atau Resolusi Pekeliling Pengarah untuk
pertimbangan, bimbingan dan di mana perlu, untuk keputusan. Kertas Lembaga Pengarah termasuk, antara lain,
dokumen-dokumen atau maklumat berikut:
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NCB HOLDINGS BHD
•
•
•
•
•
laporan mesyuarat kesemua jawatankuasa Lembaga yang termasuk perkara-perkara yang memerlukan
pertimbangan dan kelulusan Lembaga Pengarah penuh itu;
laporan prestasi Kumpulan, termasuk maklumat mengenai kewangan, isu-isu perniagaan strategik dan kemas kini;
isu-isu utama operasi, kewangan, undang-undang, kawal selia dan korporat;
laporan pengurusan risiko; dan
kertas Lembaga bagi perkara-perkara lain untuk perbincangan / kelulusan.
Pengurusan juga dijemput untuk menyertai mesyuarat Lembaga untuk memberi penjelasan atau melibatkan diri
dalam dialog dengan ahli Lembaga Pengarah sebagaimana yang dikehendaki. Semua perbincangan, perbincangan dan
keputusan mesyuarat Lembaga Pengarah telah dicatat dan direkodkan dengan sewajarnya.
Para Pengarah juga mempunyai akses penuh dan tidak terbatas kepada nasihat dan perkhidmatan daripada Ketua Audit
Dalaman Kumpulan dan Setiausaha Syarikat di samping ahli-ahli Pengurusan. Setiap satu daripada setiap Pengarah
sentiasa dimaklumkan dan dikemaskini pada keperluan berkanun dan peraturan yang berkaitan dengan tugas dan
tanggungjawab mereka. Ahli-ahli Lembaga Pengarah secara kolektif atau secara individu boleh berunding penasihat
dan, jika perlu, mendapatkan nasihat profesional luar dan bebas dan bantuan dari pakar-pakar dalam menjalankan
tugas mereka di bawah pembiayaan Kumpulan.
Berhubung dengan maklumat daripada syarikat-syarikat subsidiari Kumpulan, Lembaga Pengarah di peringkat Kumpulan
telah menyediakan rangka kerja pelaporan mana maklumat mengenai anak-anak syarikat operasi dilaporkan kepada
Lembaga Pengarah di peringkat Kumpulan melalui Pengarah Urusan Kumpulan dan juga Pengerusi bagi Lembaga
syarikat subsidiari masing-masing.
Para Pengarah penama Lembaga Pengarah anak-anak syarikat Kumpulan mempunyai tanggungjawab untuk memastikan
bahawa dasar-dasar dan arahan yang diputuskan oleh Lembaga dari peringkat Kumpulan dilaksanakan oleh organisasi
masing-masing dengan sewajarnya.
Setiausaha Syarikat
Lembaga Pengarah disokong oleh Setiausaha Syarikat yang memudahkan pematuhan keseluruhan dengan Keperluan
Penyenaraian Pasaran Utama Bursa Malaysia Securities Berhad (“MMLR”), Akta Syarikat 1965 dan lain-lain undangundang dan peraturan yang berkaitan. Setiausaha Syarikat Kumpulan adalah ahli profesional Institut Akauntan Malaysia
dan dia menjalankan, antara lain, tugas-tugas berikut:•
•
•
•
•
•
•
tugas berkanun khusus tertakluk di bawah Akta Syarikat 1965 dan MMLR;
menghadiri mesyuarat Lembaga Pengarah dan Jawatankuasa Lembaga dan memastikan bahawa Mesyuarat
Lembaga Pengarah diadakan dengan sempurna dan prosiding direkodkan dengan sempurna;
memastikan komunikasi yang tepat pada masanya keputusan peringkat Lembaga Pengarah kepada Pengurusan;
memastikan bahawa semua pelantikan ke dalam Lembaga dan Jawatankuasa dilakukan dengan sewajarnya;
mengekalkan rekod untuk memenuhi kewajipan berkanun;
memudahkan penyediaan maklumat sebagaimana yang diminta oleh para Pengarah dari semasa ke semasa; dan
menyokong Lembaga Pengarah dalam memastikan pematuhan kepada dasar dan prosedur Lembaga Pengarah.
2. KEKUATAN LEMBAGA DAN KEBERKESANAN
Pelantikan ke Lembaga Pengarah
Jawatankuasa Pencalonan (“JP”) membuat cadangan bebas untuk pelantikan ke Lembaga Pengarah, berdasarkan
kriteria yang mereka membangun, menyelenggara dan kajian. Dalam membuat cadangan ini, JN menilai kesesuaian
calon, dengan mengambil kira keperluan kepelbagaian kemahiran, pengetahuan, kepakaran dan pengalaman,
profesionalisme, integriti, kecekapan, komitmen masa dan lain-lain kualiti calon, sebelum mengesyorkan pelantikan
mereka kepada Lembaga Pengarah untuk kelulusan.
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ANNUAL REPORT 2014
Pemilihan semula Pengarah
Tataurusan Pertubuhan Syarikat memperuntukkan bahawa sekurang-kurangnya satu pertiga daripada Pengarah
termasuk Pengarah Urusan Kumpulan akan bersara daripada jawatan pada Mesyuarat Agung Tahunan. Mana-mana
Pengarah yang dilantik pada tahun ini untuk mengisi kekosongan biasa akan bersara pada Mesyuarat Agung Tahunan
yang akan datang dan boleh menawarkan diri untuk pemilihan semula.
Lembaga memberi kuasa kepada Jawatankuasa Pencalonan untuk menjalankan kajian semula Para Pengarah yang
bersedia dilantik semula. Di samping itu, Jawatankuasa juga mengkaji pelantikan semula Pengarah yang bersara
menurut Seksyen 129 Akta Syarikat, 1965.
Butir-butir Pengarah yang bersedia untuk pemilihan semula dan pelantikan semula pada Mesyuarat Agung Tahunan
yang akan datang adalah seperti yang ditunjukkan dalam notis Mesyuarat Agung Tahunan pada halaman 10 hingga 13
ke dalam Laporan Tahunan ini.
Dasar Kepelbagaian
Lembaga Pengarah mengakui bahawa kepelbagaian dalam keadaan yang amat kritikal dalam memastikan keberkesanan
dan tadbir urus korporat yang baik. Suatu lembaga yang benar-benar akan termasuk pelbagai dan menggunakan variasi
dalam kemahiran, pengalaman, latar belakang, bangsa, jantina dan kewarganegaraan ahli-ahlinya.
Walaupun Lembaga Pengarah telah ditubuhkan tidak apa-apa dasar kepelbagaian, tiga (3) atau 37.5% daripada
Lembaga Pengarah di peringkat Kumpulan adalah wanita. Dalam usaha untuk menunjukkan komitmen Kumpulan
dalam mempromosikan kepelbagaian, pengurusan utama di peringkat Kumpulan, Lembaga Pengarah di peringkat
syarikat dan juga pengurusan utama mempunyai wanita di kalangan ahli-ahlinya.
Semua orang, tidak kira umur, jantina, etnik, latar belakang budaya atau faktor-faktor peribadi yang lain, yang
mempunyai pengalaman dan kelayakan yang sesuai akan dianggap sama-sama dalam pengambilan pekerja, kenaikan
pangkat, gaji dan latihan.
Syarikat juga komited untuk memastikan kepelbagaian kaum di tempat yang kita menghargai dan menghormati
perbezaan kita dan tempat kerja kami adalah adil, mudah, fleksibel dan menyeluruh dan bebas daripada diskriminasi.
Penilaian Keberkesanan Lembaga
JP memudahkan dan menganjurkan tahunan Penilaian Keberkesanan Lembaga Pengarah untuk menilai Lembaga
Pengarah, Jawatankuasa Lembaga dan setiap Pengarah. Objektif latihan ini adalah untuk meningkatkan keberkesanan
Lembaga Pengarah, mengenal pasti jurang, memaksimumkan kekuatan dan menangani kelemahan pihak Lembaga.
Pada tahun ini, Jawatankuasa Lembaga Pengarah adalah, antara lain, dinilai berdasarkan kepada peranan dan skop,
kekerapan dan tempoh mesyuarat, bekalan maklumat yang mencukupi dan tepat pada masanya kepada Lembaga
Pengarah dan juga keberkesanan keseluruhan mereka dalam melaksanakan fungsi mereka. Pada tahun ini, Lembaga
Pengarah, selaras dengan Perenggan 15.20 MMLR juga mengkaji tempoh lantikan dan prestasi Jawatankuasa Audit
(“JA”) dan setiap anggota dan berpuas hati bahawa Jawatankuasa Audit dan ahli-ahlinya melaksanakan tugas selaras
dengan terma rujukan mereka.
Setiap Pengarah individu setiap melaksanakan penilaian kendiri prestasi individu mereka pada tahun kewangan berakhir
31 Disember 2014 berdasarkan kriteria watak, pengalaman, integriti, kecekapan dan masa untuk melaksanakan
peranan masing-masing sebagai Pengarah.
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Ahli-ahli Jawatankuasa Lembaga
Kumpulan mempunyai lima (5) Jawatankuasa Lembaga utama dan komposisi adalah seperti berikut:
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JAWATANKUASA AUDIT
JAWATANKUASA GANJARAN
bin Abdul Aziz
(Pengerusi, Pengarah Bebas
Bukan Eksekutif)
bin Haji Hashim
(Ahli, Pengarah Bebas Bukan
Eksekutif)
• Puan Yip Jian Lee
Eksekutif)
• Lt. Gen. (J) Datuk Abdul
Aziz bin Hasan
(Ahli, Pengarah Bukan Bebas
Bukan Eksekutif)
bin Abdul Aziz
Bukan Eksekutif)
• Datuk Nasarudin
bin Md Idris
Bukan Eksekutif) (Meletak
jawatan pada 22/12/14)
• Lt. Gen. (B) Datuk Abdul
Aziz bin Hasan
Bukan Eksekutif)
Bukan Eksekutif) (Dilantik
pada 22/12/14)
JAWATANKUASA
PENGURUSAN RISIKO
JAWATANKUASA KEWANGAN
DAN PELABURAN
bin Haji Hashim
Bukan Eksekutif)
Abdul Rahman
bin Haji Wan Yaacob
Eksekutif)
Bukan Eksekutif)
Bukan Eksekutif)
• Datuk Nasarudin
bin Md Idris
(Pengerusi, Pengarah
Bukan Bebas Bukan
Eksekutif ) (Meletak jawatan
pada 22/12/14)
(Pengerusi, Pengarah Bukan
Bebas Bukan Eksekutif)
(Pemindaan daripada ahli ke
Pengerusi pada 22/12/14)
Abdul Rahman
bin Haji Wan Yaacob
Eksekutif)
• Dato’ Sri Che Khalib
bin Mohamad Noh
Bukan Eksekutif) (Dilantik
pada 8/1/2015)
JAWATANKUASA NAMAAN
• Tun Ahmad Sarji
bin Abdul Hamid
(Pengerusi, Pengarah Bukan
Bebas Bukan Eksekutif)
bin Abdul Aziz
Eksekutif)
bin Haji Hashim
Eksekutif)
ANNUAL REPORT 2014
Semua Jawatankuasa Lembaga Pengarah terdiri daripada ahli-ahli yang merupakan Pengarah Bukan Eksekutif dan
mereka bermesyuarat sebagaimana dan apabila perlu dan keputusan mengenai cadangan juga boleh dibuat melalui
resolusi pekeliling. Dalam menjalankan tugas dan tanggungjawabnya, Jawatankuasa Lembaga Pengarah mempunyai:
i.
ii.
akses penuh, bebas dan tidak terhad kepada sebarang maklumat, rekod, hartanah dan kakitangan Kumpulan; dan
kuasa untuk mendapatkan nasihat profesional bebas dan kepakaran yang diperlukan bagi membolehkan mereka
menjalankan tugas dengan berkesan bagi pelaksanaan tugas-tugasnya.
Semua ahli Jawatankuasa Lembaga Pengarah mempunyai akses kepada nasihat dan perkhidmatan Setiausaha Syarikat.
Mesyuarat dan Aktiviti Jawatankuasa Lembaga Pengarah
Jawatankuasa Audit
Butir-butir mesyuarat dan aktiviti Jawatankuasa Audit boleh didapati dalam Laporan Jawatankuasa Audit di muka surat
140 hingga 144 ke dalam Laporan Tahunan ini.
Jawatankuasa Ganjaran
Dalam tahun kewangan berakhir 31 Disember 2014, Jawatankuasa Ganjaran telah bermesyuarat sebanyak lima (5) kali
dan kehadiran ahli adalah seperti berikut:Nama
Jawatan
Pengarah
Kehadiran
Pengerusi
5/5
(Meletak jawatan pada 22/12/14)
-
Pengarah Bukan Bebas Bukan Eksekutif
4/5
Lt. Gen. (B) Datuk Abdul Aziz bin Hasan
Ahli
4/5
(Dilantik pada 22/12/14)
Ahli
-
Jawatankuasa Ganjaran, pada tahun ini telah mengkaji Terma Rujukan dan pakej imbuhan bagi para Pengarah
Eksekutif dan Pengurusan Kanan dengan tujuan untuk mengekalkan individu berkaliber tinggi yang boleh menyediakan
kepimpinan dan sumbangan yang berkesan dalam mencapai objektif strategik Kumpulan.
Jawatankuasa Namaan
Butir-butir mesyuarat dan aktiviti Jawatankuasa Namaan boleh didapati dalam Penyata Jawatankuasa Namaan di muka
surat 129 hingga 130 ke dalam Laporan Tahunan ini.
Jawatankuasa Pengurusan Risiko
Butir-butir mesyuarat dan terma rujukan Jawatankuasa Pengurusan Risiko boleh didapati dalam Penyata Pengurusan
Risiko dan Kawalan Dalaman di muka surat 121 hingga 126 ke dalam Laporan Tahunan ini.
Dalam tahun kewangan berakhir 31 Disember 2014, Jawatankuasa Pengurusan Risiko telah mengkaji Laporan
Risiko Perniagaan dan menyediakan satu laporan yang memperincikan risiko penting, status kajian risiko dan status
pelaksanaan pelan tindakan kepada Jawatankuasa Audit untuk semakan.
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NCB HOLDINGS BHD
Jawatankuasa Kewangan dan Pelaburan
Dalam tahun kewangan berakhir 31 Disember 2014, Jawatankuasa Kewangan dan Pelaburan bertemu sekali dan
kehadiran ahli adalah seperti berikut :Nama
Jawatan
Pengarah
Kehadiran
-
0/1
(Pemindaan daripada ahli ke
Pengerusi pada 22/12/14)
Pengerusi
1/1
Tan Sri Dato’ (Dr.) Ir. Wan Abdul Rahman
bin Haji Wan Yaacob
Ahli
1/1
Dato’ Sri Che Khalib bin Mohamad Noh
Ahli
-
Dalam tahun kewangan berakhir 31 Disember 2014, Jawatankuasa Kewangan dan Pelaburan telah mengkaji semua
akujanji kewangan Kumpulan termasuk belanjawan tahunan, Rancangan Perniagaan dan apa-apa pembiayaan dan juga
hal-hal pelaburan. Semua ulasan akan kemudian dilaporkan kepada Lembaga Pengarah untuk keputusannya.
Ganjaran Pengarah dan Pengurusan Kanan
Objektif dasar Kumpulan mengenai imbuhan Pengarah dan Pengurusan Kanan adalah untuk memastikan dasar dan
prosedur ganjaran formal dan telus telah dilaksanakan untuk menarik dan mengekalkan Pengarah dan Pengurusan
Kanan yang berkaliber untuk menguruskan Kumpulan dengan jayanya. Bahagian-bahagian komponen ganjaran untuk
para Pengarah Eksekutif dan Pengurusan Kanan yang distruktur bagi mengaitkan ganjaran kepada prestasi korporat
dan individu manakala dalam kes Pengarah Bukan Eksekutif, tahap imbuhan berdasarkan pengalaman, kepakaran dan
tahap tanggungjawab yang dipikul oleh Pengarah Bukan Eksekutif yang berkenaan.
Prosedur Imbuhan
Jawatankuasa Ganjaran bertanggungjawab untuk menilai, mempertimbangkan dan mencadangkan pampasan dan
faedah Pengarah dan dipandu oleh norma pasaran dan amalan industri. Jawatankuasa Ganjaran boleh membuat
imbuhan yang disyorkan bagi Pengarah dan Pengurusan Kanan namun keputusan muktamad terletak pada Lembaga
Pengarah untuk meluluskan ganjaran para Pengarah dan Pengurusan Kanan. Walaupun gaji Pengarah Eksekutif
adalah tertakluk kepada semakan tahunan, semua manfaat barangan lain termasuk kereta syarikat dengan pemandu,
kemudahan telekomunikasi peribadi, keahlian kelab, perlindungan perubatan dan pergigian telah dikhususkan
sepertimana dalam kontrak perkhidmatan.
Berhubung dengan imbuhan untuk Pengarah disyorkan, ia akan dibentangkan pada Mesyuarat Agung Tahunan (“AGM”)
untuk kelulusan pemegang saham. Semua Pengarah bukan eksekutif akan menerima bayaran Pengarah tahunan ini
selepas mendapat kelulusan pemegang saham pada Mesyuarat Agung Tahunan. Selain daripada ganjaran tahunan
mereka, Pengarah turut dibayar elaun kehadiran untuk membiayai perbelanjaan perjalanan mereka dan kos yang
berkaitan untuk menghadiri Lembaga atau Jawatankuasa Mesyuarat.
Setiap Pengarah tidak terlibat dalam keputusan mengenai imbuhan mereka sendiri.
106
ANNUAL REPORT 2014
Butiran mengenai ganjaran Pengarah bagi tahun kewangan berakhir 31 Disember 2014 adalah seperti berikut:Julat Imbuhan
Pengarah Eksekutif
RM100,001 – RM150,000
RM150,001 – RM200,000
RM200,001 – RM250,000
RM750,001 – RM800,000
Pengarah Bukan Eksekutif
6
3
1
1
3. IMBANGAN LEMBAGA DAN KEBEBASAN
Lembaga Pengarah di peringkat Kumpulan adalah badan yang membuat keputusan muktamad dan disokong oleh
Lembaga masing-masing Pengarah syarikat-syarikat subsidiari Kumpulan.
Terdapat 10 orang anggota Lembaga, yang terdiri daripada Pengarah Eksekutif (yang juga Pengarah Urusan Kumpulan)
dan 9 Pengarah Bukan Eksekutif (termasuk Pengerusi). Empat daripada Pengarah Bukan Eksekutif adalah bebas dan
dengan itu memenuhi keperluan yang ditetapkan bagi satu pertiga daripada keahlian Lembaga sebagai Ahli Lembaga
Pengarah Bebas. Lembaga Pengarah terdiri daripada ahli-ahli yang berkaliber tinggi dan berintegriti dari pelbagai latar
belakang profesional, kemahiran, pengalaman yang luas dan pengetahuan yang diperlukan bagi kejayaan hala tuju
Kumpulan.
Dengan kepelbagaian kemahiran, Lembaga Pengarah telah dapat menyediakan kepimpinan kolektif yang jelas dan
berkesan kepada Kumpulan dan telah membawa pendapat yang bebas dan kepada strategi dan prestasi Kumpulan
untuk memastikan bahawa piawaian tertinggi terhadap tingkah laku dan integriti sentiasa menjadi teras Kumpulan.
Tiada Pengarah Bukan Eksekutif mengambil bahagian dalam pengurusan seharian Kumpulan.
Kehadiran para Pengarah Bebas Bukan Eksekutif adalah penting dalam memberikan pendapat harian, nasihat dan
pertimbangan yang tidak berat sebelah dan berkecuali kepada Lembaga Pengarah bagi perbincangan untuk memastikan
kepentingan, bukan sahaja Kumpulan, tetapi juga pemegang saham, kakitangan, pelanggan, pembekal dan komuniti
lain di mana Kumpulan menjalankan perniagaannya turut diambil kira. Para Pengarah Bebas Bukan Eksekutif dengan
itu memainkan peranan penting dalam akauntabiliti korporat.
Seperti yang disyorkan oleh MCCG 2012, tempoh Pengarah juga harus menjadi sebahagian daripada kriteria penilaian
untuk kebebasan Pengarah. Proses dan prosedur yang berkaitan telah diperuntukkan dalam terma rujukan JN.
Sekiranya kelulusan pemegang saham ini diperlukan bagi membolehkan seorang pengarah bebas untuk mengekalkan
jawatannya sebagai pengarah bebas selepas berkhidmat tempoh sembilan tahun, JN diberi tugas untuk menilai dan
membantu Lembaga Pengarah dalam mencadang dan menyediakan justifikasi untuk pemegang saham pertimbangan
dan kelulusan dalam keadaan sedemikian.
Keterangan ringkas mengenai latar belakang setiap Pengarah adalah terkandung di dalam “Profil Lembaga Pengarah”
sepertimana terdapat di halaman 72 hingga 81 ke dalam Laporan Tahunan ini.
Bahagian Peranan dan Tanggungjawab antara Pengerusi dan Pengarah Urusan Kumpulan
Lembaga sentiasa mengekalkan pendirian bahawa jawatan Pengerusi dan Pengarah Urusan Kumpulan tidak diterajui
oleh individu yang sama. Bahagian ini memastikan bahawa terdapat keseimbangan yang jelas dan betul kuasa dan
autoriti. Oleh itu, peranan dan tugas Pengerusi dan Pengarah Urusan Kumpulan adalah jelas dalam Piagam Lembaga.
Tanggungjawab utama Pengerusi adalah untuk memastikan pengendalian berkesan Lembaga dan semua Pengarah,
kedua-dua Eksekutif dan Bukan Eksekutif, mempunyai akses yang tidak terhad dan tepat pada masanya kepada
semua maklumat berkaitan yang diperlukan untuk membuat keputusan yang bermaklumat. Pengerusi menggalakkan
penyertaan dan perbincangan oleh semua ahli Lembaga Pengarah bagi membolehkan kebijaksanaan semua ahli
Lembaga Pengarah yang boleh diteroka dan untuk menggalakkan pembinaan konsensus sebanyak mungkin.
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NCB HOLDINGS BHD
Pengarah Urusan Kumpulan mempunyai tanggungjawab menyeluruh terhadap unit operasi dan perniagaan Kumpulan,
keberkesanan organisasi dan pelaksanaan dasar Lembaga, arahan, strategi dan keputusan.
Oleh kerana Kumpulan sedang berkembang dan perniagaan yang semakin berkembang, pembahagian kuasa sentiasa
dikaji semula untuk mengekalkan tahap terbaik prestasi dan kecekapan pengurusan. Lembaga dipandu oleh Piagam
Lembaga dan Piagam Lembaga Pengarah dikaji setiap tahun untuk memastikan kesesuaian yang berterusan.
4. KOMITMEN LEMBAGA
Semua ahli Lembaga hendaklah memaklumkan kepada Pengerusi Lembaga sebelum menerima apa-apa jawatan
pengarah baru dalam mana-mana organisasi lain. Notis pemberitahuan termasuklah aras komitmen masa yang
dikehendaki bagi pelantikan baru seperti yang dicadangkan oleh MCCG 2012.
Latihan dan Pembangunan Pengarah
Jawatankuasa Pencalonan dan Lembaga menilai keperluan latihan setiap Pengarahnya secara berterusan, dengan
menentukan kawasan-kawasan yang terbaik akan mengukuhkan sumbangan mereka kepada Lembaga Pengarah.
Haluan yang termasuk lawatan ke operasi perniagaan dan mesyuarat dengan pengurusan utama, di mana sesuai
Kumpulan, dianjurkan untuk Pengarah yang baru dilantik untuk memudahkan pemahaman mereka mengenai operasi
dan perniagaan Kumpulan.
Semua Pengarah telah menjalani latihan sepanjang tahun kewangan berakhir 31 Disember 2014 di pelbagai
program latihan yang mereka telah secara kolektif atau secara individu dianggap sebagai berguna bagi mereka untuk
melaksanakan tanggungjawab mereka. Setiausaha Syarikat menjejaki rekod latihan yang dihadiri oleh para Pengarah.
Butir-butir persidangan / bengkel / seminar di mana ahli-ahli Lembaga Pengarah telah mengambil bahagian pada tahun
2014 adalah seperti di Lampiran 1 dalam Penyata ini. Pada tarikh Laporan ini, semua Pengarah telah menghadiri dan
menamatkan Program Akreditasi Mandatori (“MAP”) yang ditetapkan oleh Bursa Malaysia.
5. INTEGRITI LEMBAGA DALAM LAPORAN KEWANGAN, PENGURUSAN RISIKO DAN KAWALAN DALAMAN
Kebertanggungjawaban dan Audit
Laporan Kewangan
Dalam membentangkan penyata kewangan tahunan dan pengumuman keputusan suku tahunan kepada pemegang
saham, para Pengarah akan berusaha untuk memberikan gambaran yang jelas, seimbang dan komprehensif kedudukan
kewangan, prestasi dan prospek Kumpulan. Ini juga digunakan bagi laporan awam yang sensitif dan laporan kepada
pengawal selia.
Jawatankuasa Audit, di bawah bidang tugasnya, ditugaskan untuk membantu Lembaga Pengarah dalam memastikan
bahawa Penyata kewangan disediakan selaras dengan Piawaian Pelaporan Kewangan Malaysia yang diluluskan dan
terpakai dan adalah selaras dengan peruntukan Akta Syarikat, 1965.
Penilaian yang disediakan di halaman 153 dalam Laporan Tahunan ini melalui Penyata Tanggungjawab Pengarah
berhubung dengan Penyata Kewangan yang telah diaudit.
Urusniaga Pihak Berkaitan (“RPT”)
Kumpulan telah dimasukkan ke dalam tempat kajian dan proses kelulusan dan prosedur untuk RPT untuk memastikan
bahawa transaksi harga, terma dan syarat-syarat perjanjian dan kualiti produk / perkhidmatan boleh dibandingkan
dengan yang lazim di pasaran. Kualiti produk / perkhidmatan perlu memenuhi piawaian industri. Urusniaga ini perlu
dimasukkan ke dalam terma komersial biasa, dan atas terma yang konsisten dengan amalan perniagaan biasa Kumpulan
dan polisi. Ini akhirnya akan memastikan bahawa syarat-syarat urus niaga tidak memihak kepada pihak berkaitan dan
tidak menjejaskan para pemegang saham minoriti bagi Kumpulan.
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ANNUAL REPORT 2014
Pendedahan mengenai RPT berulang (“RRPT”) yang mana Mandat telah diperolehi bersama-sama dengan pecahan nilai
agregat RRPT yang telah dilaksanakan sepanjang tahun kewangan berakhir 31 Disember 2014 disediakan di halaman
149 hingga 152 Laporan Tahunan ini.
Pengurusan Risiko dan Kawalan Dalaman
Penyata Kumpulan Pengurusan Risiko dan Kawalan Dalaman dibentangkan di muka surat 121 hingga 126 ke dalam
Laporan Tahunan ini.
Hubungan dengan Juruaudit
Kenyataan pada peranan, tugas dan tanggungjawab Jawatankuasa Audit berhubung dengan juruaudit dalaman dan
luar dinyatakan dalam Laporan Jawatankuasa Audit seperti yang dibentangkan pada muka surat 140 hingga 144 ke
dalam Laporan Tahunan ini.
Bagi tahun kewangan berakhir 31 Disember 2014, Jawatankuasa Audit telah mendapati bahawa juruaudit luar
Kumpulan, Tetuan Ernst & Young, kompeten dari segi teknikal, objektif dan bebas. Di samping itu, Jawatankuasa Audit
juga telah mengkaji semula peruntukan perkhidmatan bukan audit oleh Tetuan Ernst & Young dan berpuas hati dengan
perkhidmatan yang diberikan.
6. MENEPATI MASA DAN PENDEDAHAN KUALITI TINGGI
Lembaga Pengarah komited untuk mendedahkan maklumat dengan cara yang tepat dan tepat pada masanya seperti
yang diperlukan di bawah Keperluan Penyenaraian. Seperti yang disyorkan oleh MCCG 2012, Kumpulan akan berusaha
untuk memanfaatkan terbaru dan paling inovatif teknologi maklumat yang ada untuk menggalakkan cara yang lebih
berkesan untuk berkomunikasi dengan kedua-dua pemegang saham dan pihak-pihak berkepentingan.
Seksyen dedikasi bagi Perhubungan Pelabur telah disediakan dalam laman web korporat Kumpulan di www.ncb.
com.my. Menerusi seksyen ini, pemegang saham dan pemegang kepentingan boleh melihat berita terkini mengenai
Kumpulan dan anak-anak syarikatnya, maklumat terkini kewangan, rangka kerja tadbir urus korporat dan maklumat
saham. Laman web Kumpulan dikemaskini secara tetap untuk menyediakan maklumat terkini dan komprehensif
mengenai Kumpulan.
7. HUBUNGAN DENGAN PARA PEMEGANG SAHAM
Hubungan Pemegang Saham dan Pelabur
Lembaga Pengarah percaya bahawa Kumpulan perlu pada setiap masa menjadi telus dan bertanggungjawab kepada
para pemegang saham dan pelabur dan Lembaga adalah proaktif dalam menilai keberkesanan penyebaran maklumat
kepada para pemegang saham Kumpulan dan masyarakat pelabur yang lebih luas.
Selain daripada melalui penerbitan Laporan Tahunan, Kumpulan secara aktif telah mempromosikan penglibatan
proaktif dan komunikasi dengan para pemegang saham dan pihak-pihak berkepentingan melalui saluran berikut:
•
•
•
Pengumuman keputusan kewangan pada setiap suku tahun;
Siaran akhbar dan pengumuman kepada Bursa Malaysia dan seterusnya kepada media; dan
Satu seksyen Perhubungan Pelabur di laman web Kumpulan.
Lembaga Pengarah telah mengkhususkan Ketua Pegawai Kewangan Kumpulan di mana sebarang pertanyaan atau
kemusykilan berkaitan Kumpulan boleh disampaikan kepada beliau. Beliau boleh dihubungi seperti berikut:-
109
NCB HOLDINGS BHD
John Selvaraj James
Tel: (603) 3169 8888
Fax: (603) 3169 8695
E-mel: [email protected]
Mesyuarat Agung Tahunan (“MAT”)
Mesyuarat Agung Tahunan adalah forum utama bagi dialog dengan semua pemegang saham yang digalakkan dan diberi
peluang yang mencukupi untuk bersoal jawab tentang kegiatan dan prospek Kumpulan serta menyuarakan harapan
dan kebimbangan mereka. Lembaga Pengarah telah mengambil langkah-langkah yang munasabah untuk menggalakkan
penyertaan pemegang saham di mesyuarat agung. Pemegang saham digalakkan untuk mengambil bahagian dalam
sesi soal jawab mengenai resolusi yang dicadangkan atau mengenai operasi Kumpulan secara umum. Para pemegang
saham yang tidak dapat hadir dibenarkan melantik proksi mengikut Artikel Kumpulan untuk menghadiri dan mengundi
bagi pihak mereka. Pengerusi dan ahli Lembaga Pengarah turut sama hadir untuk memberikan penjelasan bagi
soalan daripada pemegang saham. Pemegang saham adalah dialu-alukan untuk mengemukakan pertanyaan dengan
menghubungi Kumpulan pada bila-bila masa sepanjang tahun dan bukan sahaja pada Mesyuarat Agung Tahunan.
Notis Mesyuarat Agung Tahunan diedarkan kepada pemegang saham sekurang-kurangnya 21 hari sebelum Mesyuarat
Agung Tahunan Syarikat dan juga mengiklankan notis AGM dalam dua akhbar-akhbar utama Malaysia.
Semua resolusi yang dikemukakan untuk kelulusan pemegang saham pada Mesyuarat Agung Tahunan akan mengundi
dengan mengangkat tangan kecuali mengundi pungutan suara dituntut oleh para pemegang saham. Pengerusi akan
pada permulaan AGM memaklumkan kepada pemegang saham hak mereka untuk meminta untuk mengundi oleh
pungutan suara.
Pendedahan Penyelewengan
Lembaga Pengarah mengakui kepentingan wisel-blowing ‘dan komited untuk mengekalkan standard etika kelakuan
yang tinggi dalam Kumpulan. Selaras dengan komitmen ini, Lembaga Pengarah telah memformalkan dasar pemberi
maklumat, kod etika dan kod tingkah laku untuk diguna pakai di peringkat Kumpulan dan Anak Syarikat.
Sebagaimana yang ditetapkan di dalam polisi Pemberi Maklumat, Lembaga Pengarah dan Pengurusan yang memberi
jaminan mereka bahawa identiti ‘dan pihak ketiga’ pekerja disimpan secara sulit dan pemberi maklumat tidak akan
berisiko untuk sebarang bentuk penganiayaan atau tindakan balas daripada pihak atasan mereka atau mana-mana ahli
Pengurusan dengan syarat bahawa mereka bertindak dengan suci hati dalam laporan mereka. Semua kebimbangan
yang dibangkitkan akan disiasat dan pemberi maklumat boleh melaporkan secara langsung kepada individu-individu
yang berikut:
Ketua, Kumpulan Audit Dalaman
Pengerusi Jawatankuasa Audit
En. Yazirruddin bin Md Som
D/L: 03-3169 8608
H/P: 012-302 3657
YBhg. Datuk Abdul Malek bin Abdul Aziz
H/P: 012-234 1705
Ikrar Integriti Korporat (CIP)
Lembaga Pengarah percaya bahawa organisasi yang mempunyai integriti korporat yang tinggi akan menjadi lebih
mampan dalam jangka panjang dan mewujudkan nilai yang lebih tinggi untuk pemegang kepentingannya. Dengan
kepercayaan ini, Syarikat telah menandatangani Ikrar Integriti Korporat (CIP) bersama Suruhanjaya Pencegahan
Rasuah Malaysia (SPRM) pada 22 Dis 2014 yang melakukan syarikat akan berusaha ke arah mewujudkan persekitaran
perniagaan yang adil, telus dan bebas daripada rasuah.
Penyata ini dibuat selaras dengan kelulusan Lembaga Pengarah pada 7 April 2015.
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ANNUAL REPORT 2014
LAMPIRAN 1
PERSIDANGAN / BENGKEL / SEMINAR DIHADIRI OLEH PARA PENGARAH BAGI TEMPOH 1 JANUARI KE 31 DISEMBER 2014
No Nama
1
2
3
4
Tun Ahmad Sarji
bin Abdul Hamid
Tuan Haji Abi Sofian
bin Abdul Hamid
Tan Sri Dato’ (Dr.)
Ir. Wan Abdul Rahman
bin Hj. Wan Yaacob
Dato’ Seri Dr. Haji Arshad
bin Haji Hashim
Kursus/Seminar
Global Competitiveness and
the Malaysian Experience
Directors
Mandatory Accreditation
Programme for Directors of
Public Listed Companies
ASEAN Corporate
Governance Scorecard
Directors
Convention 2014
Directors’ Training on “The New
Landscape For Global Political Risk
Management”
Briefing by PWC on Goods and
Services Tax (GST) Implementation
Luncheon Talk “Road Construction
and Maintenance in Malaysia”
Directors’ Training on
“Understanding and Awareness of
Goods and Services Tax (GST)”
Luncheon Talk on “Valuing
Upstream Oil and Gas Assets”
Behan
Directors Training on “Common
Offences Committed by Directors
Under the Companies Act, 1965 Pitfalls and Remedies”
Exclusive Luncheon Talk with YA
Bhg. Tun Daim Zainuddin
Seminar Managing Business Risk
and Creating Opportunities with
GSI Implementation
Global IERP Conference on
Enterprise Risk Management
Programmes
Effective Board Evaluation
Penganjur
Tarikh
Sdn Berhad
Sdn Berhad
8/9/2014
22/12/2014
Bursatra Sdn. Bhd.
10-11/9/2014
MSWG
7/10/2014
Sdn Berhad
22/12/2014
PNB
18/2/2014
Bursatra / LITRAK
18/3/2014
MIDF
3/4/2014
MIDF
10/4/2014
Gamuda
26/6/2014
MIDF
23/9/2014
Sdn Berhad
8/10/2014
Gamuda / LITRAK
9/10/2014
MIDF
6/11/2014
PNB
26/11/2014
Sdn Berhad
PNB
22/12/2014
Bursa Malaysia
28/8/2014
4-5/6/2014
111
NCB HOLDINGS BHD
No Nama
5
6
7
112
Datuk Abdul Malek
bin Abdul Aziz
Datuk Nasarudin bin
Md Idris
Kursus/Seminar
Scorecard
Appreciation and Application
of ASEAN Corporate Governance
Scorecard
Annual ASEAN Corporate
Governance Summit 2014
Board Induction Program
Briefing on Petron Operations in
Malaysia
2014 Invest Malaysia
Kuala Lumpur
Derivatives Trading, Global Trends
and Moving Forward
1st Annual Gold & Previous
Metals - Outlook Symposium: Will
Gold Still Glitter in 2014
Crude and Petroleum Commodity
Hedging Program
Environmental, Social and
Governance (ESG) Index
Refinery Master Plan Phase 2
(Bataan, Philippines)
Behan
Uncertainty
Audit Committee
Conference 2014
Evaluations.
MISC Annual Directors
Training 2014
Penganjur
Tarikh
MSWG
29/9/2014
Sdn Berhad
8/9/2014
Bintulu Port Holdings
Berhad
Sdn Berhad
Sdn Berhad
29/9/2014
1-2/10/14
22/12/2014
18/2/2014
Petron Malaysia
14/3/2014
9/4/2014
9-10/6/14
20/6/2014
28/6/2014
Petron Malaysia
7/7/2014
19/8/2014
Petron Corp
22/8/2014
Sdn Berhad
8/10/2014
Sdn Berhad
MINDA
22/12/2014
Accountants
Bursa Malaysia
20/3/2014
Sdn Berhad
MISC Berhad Legal and
Corporate Secretarial
22/12/2014
12-13/3/14
28/8/2014
15/10/2014
ANNUAL REPORT 2014
No Nama
8
9
Puan Yip Jian Lee
Kursus / Seminar
Penganjur
Tarikh
Buildings a Talent Pool of
Directors: Directors Register
FIDE Program Module A The ICLIF
FIDE Program Module B The ICLIF
Evaluations.
FIDE : Advanced Corporate
Governance
Insurance Industry
Mergers and Acquisitions for
Financial Institution Programme
Bank Failures and Resolutions the Canadian Experience
Recovery and Resolution Plans
The Construction Industry
Payment and Adjudication Act
2012 Conference
The Role of the Board in
Behavioral Issues Aligning
Business and Human Capital
Strategies
PNB Investment Series: Global
Competitiveness and the Malaysia
Experience
Intervention and Failure
Resolution Readiness
ASEAN Fixed Income Summit
FIDE Forum
7/4/2014
Bank Negara
Malaysia
Bank Negara Malaysia
2-5/6/2014
9-11/6/2014
Bursa Malaysia
28/8/2014
ICLIF
4-5/9/2014
Sdn Berhad
Perbadanan Insurans
Deposit Malaysia
Sdn Berhad
22/12/2014
PIDM
PIDM and Canada Deposit
Insurance Corporation
17-18/3/2014
Perbadanan Insurans
Deposit Malaysia
Kuala Lumpur Regional
Centre for Arbitration
12/5/2014
PIDM
12/8/2014
Permodalan Nasional
Berhad
8/9/2014
Perbadanan Insurans
Deposit Malaysia
8/9/2014
Cagamas Berhad
Bursa Malaysia
29/9/2014
Breakfast Series with Beverly
Behan: How Good Boards Become
Great and How Great Board Stay
That Way
Customized Advocacy Session for
Directors
Petronas and Bursa
Malaysia
Sdn Berhad
14/2/2014
18/2/2014
9/5/2014
5/6/2014
10/10/2014
27/11/2014
22/12/2014
113
NCB HOLDINGS BHD
No Nama
Kursus / Seminar
10 Lt. Gen. (B) Datuk Abdul
Aziz bin Hasan
Convention 2014
Uncertainty
Advocacy Sessions on Corporate
Disclosure for Directors of Listed
Issuers
Audit Committee Conference
2014
Safety, Health and Environment
Legal Obligation and Case Law
Analysis
CEO Forum 2014: Surviving the
Next Global Financial Crisis.
Scorecard
114
Penganjur
Tarikh
Sdn Berhad
MINDA
19/2/2014
12-13/3/14
Bursa Malaysia
18/3/2014
Accountants
Azmi & Associates
20/3/2014
Sdn Berhad
Perdana Leadership
Foundation
MSWG
8/9/2014
Sdn Berhad
25/6/2014
24/9/2014
7/10/2014
22/12/2014
ANNUAL REPORT 2014
STATEMENT ON RISK MANAGEMENT AND INTERNAL CONTROL
INTRODUCTION
The Board, as guided by the “Statement on Risk Management and Internal Control: Guidelines for Directors of Listed
Issuers”, is pleased to share the key aspects of the Group’s risk management and internal control system in respect of the
financial year ended 31 December 2014.
This Statement on Risk Management & Internal Control is made pursuant to paragraph 15.26 (b) of the Main Market Listing
Requirement of Bursa Malaysia Securities Berhad which requires the Board of Directors (Board) to include in its Company
Annual Report a statement about the state of its Risk Management and Internal Control for its group of companies.
BOARD RESPONSIBILITY
The Board of Directors of NCB Holdings Bhd (“the Board”) acknowledges its overall responsibility to establish a sound risk
management framework and internal control system as well as reviewing its adequacy and effectiveness by putting in place
the reporting structures, controls and risk management procedures.
The Board is responsible for determining the company’s level of risk tolerance and in conjunction with management, to
actively identify, assess and monitor key business risks in order to safeguard shareholder’s investments and the Group’s
assets. The Board has also delegated authority and power to its subsidiary company Boards of Directors to similarly put in
place a control and risk management procedures to assist in the day to day operation. The Audit Committee and the Risk
Management Committee will monitor and regularly evaluate and report the adequacy and relevance of these procedures
to the Board.
Whilst acknowledging its responsibility, the Board is of the view that the risk management framework and internal control
system are designed to manage the Group’s risks within the acceptable risk appetite, rather than to eliminate the risk
of failure to achieve the business goals and objectives. It can therefore only provide reasonable, rather than absolute
assurance against material misstatement, fraud or loss.
RISK MANAGEMENT
The Board regards risk management as an integral part of the Group’s business operations. There is an established Enterprise
Risk Management (“ERM”) Policy and Framework for systematically identifying, analyzing, measuring, monitoring and
reporting on the risks that may affect the achievement of its business objectives.
The principal objectives of the ERM program are:
•
•
•
•
•
•
to meet the Group’s strategic goals and objectives;
to facilitate and embed the commitment of Group’s management and staff to a strong risk management, performance
and balanced risk control culture;
to commit the Group to a structured and consistent approach to managing and reporting risks;
to establish risk communication processes that disseminates relevant, reliable and timely information to all relevant
parties for decision making;
to properly establish and support effective Corporate Governance processes as a strategic response to risk management;
to facilitate a strategy and strategic execution geared towards supporting the continued commercial sustainability of
the Group.
The Group’s ERM Policy and Framework is based on the principles and concepts contained in ISO 31000.
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NCB HOLDINGS BHD
Risk Governance Structure
The Group’s governance structure in respect of ERM is set out below.
NCB BOARD
GRMD
MRMC
BRMC
NMB BOARD
KNB BOARD
DIVISION/
DEPARTMENT
Note:
GRMD
MRMC
BRMC
NMB Board
KNB Board
-
Group Risk Management Department
Management Risk Management Comittee
Board Risk Management Comittee
Northport (Malaysia) Bhd.
Kontena Nasional Berhad
The Board’s Risk Management Committee (“BRMC”) comprises of two (2) independent directors and two (2) nonindependent directors. The BRMC, supported by the Group Managing Director, held a total of five (5) meetings for the
financial year ended 31 December 2014 and the meeting attendance were detailed as follows:
Name
Designation
Directorship
Attendance
Dato’ Seri Dr. Haji Arshad bin Haji Hashim
Chairman
5/5
bin Haji Wan Yaacob
Member
4/5
Member
Non Independent Non-Executive Director
5/5
Member
5/5
The Terms of Reference of the Risk Management Committee are as follows:
•
•
•
•
•
•
•
•
to identify risks and their possible impact that the Company is already and may further be exposed to in the course of
undertaking its own business or through similar undertakings of its subsidiaries;
to assess and evaluate whether the approach and system for handling, mitigating and avoiding risks in place in the
Company and in the subsidiaries are adequate and effective;
to provide reports and recommendations to the Board from time to time on specific courses of action to be taken in
matters related to risk management;
to specifically recommend the adoption of the Company’s risk management framework and the establishment of a risk
management mechanism and supporting resource for this purpose within the management structure of the Company;
to develop and implement in conjunction with the Audit Committee, procedures for monitoring and assessing risks
that are determined to be auditable through the Company’s annual audit programmes;
to keep the Board informed of statutory provisions and best industry practices and changes thereto pertaining to risk
management;
to monitor and evaluate through reports provided at specific intervals the work of the risk management division, the
environmental practices and identify risk-linked matters connected thereto that require specific actions or reference
to the Board; and
to undertake or cause to be undertaken such other general or specific tasks related to risk management as may be
required of it by the Board.
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ANNUAL REPORT 2014
The Risk Manager who leads the risk management unit reports directly to the Risk Management Committee and also to
the Group Managing Director. Each subsidiary has its own risk secretariat which undertakes the day-to-day monitoring and
assessing the risks controls in their respective companies.
Reporting
The division / departments, being the first line of defense against risks, are responsible for identifying, mitigating and
managing risks within their respective areas. These units are to ensure that their day-to-day business activities are carried
out within the established risk policies, procedures and limits. The subsidiaries generate an “Enterprise Risk Report” which
is presented to the Risk Management Committee and the Enterprise Risk Report covers the following:
(i)
(ii)
(iii)
(iv)
(v)
(vi)
consolidated Risk View
top Ten Nett Risks and Status
key Risk Indicators Triggered
status of Management Actions
assurance Responses
risk review findings by Internal Audit
With the prioritization of risks, the risk owners and Senior Management can prioritize their efforts and manage the different
classes of risks appropriately.
On a quarterly basis, the Risk Management Committee prepares a report detailing the significant risks, the status of risk
reviews and the status of implementation of action plans for review by the Audit Committee.
CONTROL ENVIRONMENT AND STRUCTURE
The Board and Management have established numerous processes for identifying, evaluating and managing the significant
risks faced by the Group. These include periodic testing of the effectiveness and efficiency of the internal control procedures
and updating the system of internal controls when there are changes to the business environment or regulator guidelines.
These processes have been in place for the financial year ended 31 December 2014 and up to the date of approval of this
Statement on Risk Management and Internal Control for inclusion in the annual report.
1. Organisation Structure
The organisation structure sets out a clear segregation of roles and responsibilities, lines of accountability and limits of
authority to ensure effective and independent stewardship. In providing direction and oversight, the Board is supported
by a number of established Board committees, namely the Audit, Nomination, Remuneration and Risk Management
Committees. Each Committee has clearly defined terms of reference and responsibilities, and activities of each
Committee are reported back to the Board. Responsibility for implementing the Group’s strategies, operations and
day-to-day businesses, including implementing the system of risk management and internal control, is delegated to the
Group Managing Director and Management.
The subsidiaries in the Group have their respective Board of Directors who oversees the operations of the company’s
business. The subsidiaries Boards’ are governed by the Memorandum and Articles of the respective subsidiaries and
cascading of Group policy and strategic plans are delegated through the Group Managing Director.
2. Reporting
The Group Managing Director leads all presentation and reports to the Board, whilst the respective CEO’s leads the
reporting to their respective Boards.
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NCB HOLDINGS BHD
The report of the Group Managing Director covers the following areas :
•
•
•
•
•
•
•
reviewing and Adoption of Strategic Plans;
the conduct of the Company’s Business;
identification and Managing of Principle Risks;
succession Planning;
investor Relations and Communications Policy;
internal Control Systems;
financial Performance.
These reports are presented at every scheduled Board meetings.
3. Audit Committee
The Audit Committee comprises only non-executive members of the Board, the majority of whom are Independent
Directors. The current Audit Committee comprises members who bring with them a wealth of knowledge, expertise and
experience from different industries and backgrounds. The Audit Committee reviews the Group’s financial reporting
process, the system of internal controls and management of enterprise risk, the audit process and the Group’s process
for monitoring compliance with laws and regulations and its own code of business conduct, as well as such other
matters, which may be specifically delegated to the Committee by the Board, from time to time.
Throughout the financial year, the Audit Committee members are briefed on corporate governance practices, updates
to Malaysian Financial Reporting Standards, as well as legal and regulatory requirements in addition to key matters
affecting the financial statements of the Group.
The Audit Committee also reviews and reports to the Board the engagement and independence of the external auditors
and their audit plan, nature, approach, scope and other examinations of the external audit matters. It also reviews the
effectiveness of the internal audit function which is further described in the following section on Internal Audit.
The Audit Committee continues to meet regularly and has full and unimpeded access to the internal and external
auditors and all employees of the Group. The Chairman of the Audit Committee provides the Board with reports on all
meetings of the Audit Committee. Further details of the activities undertaken by the Audit Committee are set out in the
Audit Committee Report on pages 135 to 139.
4. Internal Audit
The Internal Audit department continues to independently, objectively and regularly review key processes, check
compliance with policies/procedures, evaluate the adequacy and effectiveness of internal control, risk management
and governance processes established by Management and/or the Board within the Group. It highlights significant
findings and corrective measures in respect of any non- compliance to Senior Management and the Audit Committee
on a timely basis.
The annual audit plan, established primarily on a risk-based approach, is reviewed and approved by the Audit Committee
annually and an update is given to the Audit Committee every quarter. The Audit Committee oversees the Internal Audit
department’s function, its independence, scope of work and resources.
The GIA undertook the following number of assignments during the year 2014 according to the approved programme:
•
•
Planned Audits
Special Audits
Undertaken
Completed
31
7
31
7
Further activities of the Internal Audit function are set out in the Audit Committee Report on pages 135 to 139.
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ANNUAL REPORT 2014
5. Code of Ethics, Code of Conduct and Whistle-Blowing Policy
The Group is committed to conducting business fairly, impartially and ethically and in full compliance with all laws
and regulations. To this end, the Group had adopted a Code of Ethics and Code of Conduct. The Code of Ethics set the
ethical professional conduct expected of every Director of the Company and its subsidiaries while the Code of Conduct
is established to promote corporate culture which engenders ethical conduct that permeates throughout the Company
for Directors, Management and Employees.
The Group also has a Whistle-blowing Policy which is designed to create a positive environment in which employees
can raise genuine concerns without fear of recrimination and enable prompt corrective action to be taken where
appropriate.
6. Corporate Integrity Pledge (CIP)
The Company, as a signatory of the Corporate Integrity Pledge (CIP), promises to work towards creating a business
environment that is fair, transparent and free from corruption by committing to the following principles:
•
•
•
•
•
committing to promote values of integrity, transparency and good governance;
strengthening its internal systems that support corrupt prevention;
complying with laws, policies and procedures related to fighting corruption;
fighting any form of corrupt practice, and
supporting corruption prevention initiatives by the Malaysian Government and Malaysian Anti-Corruption
Commission (MACC).
7. Limits of Authority
Relevant financial limits of authority are defined within the structure for effective functioning of the Board, Group
Managing Director, Head of Subsidiaries and the management team.
8. Policies and Procedures
There is an extensive documentation of policies, procedures and guidelines maintained at Group and subsidiaries level.
The Board conducts an annual review of the strategic business planning, budgeting and forecasting of revenue and
expenses to be in line with the policies and guidelines defined by the Board at Group level. Each subsidiary produces
and submits an annual budget for the approval at their respective Boards and this is ultimately referred to the Board
at Group level for its approval. The Board monitors the performance of the subsidiaries and their business units by
reviewing the results of the subsidiaries in comparison with their budget as reported once every two months at
Group Board Meetings. Any material variances are analysed and appropriate measures are taken in a timely manner.
This representation provides the Board with timely information for decision making on the continuity of the Group’s
investment based on the performance of the subsidiary companies.
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NCB HOLDINGS BHD
MONITORING AND REVIEW
The processes that monitor and review the effectiveness of the system of risk management and internal controls include:
1.
management Assurance to the Board at Group level from the Group Managing Director and Group Chief Financial
Officer, based on the representations received by them from the respective Board at subsidiary level that the Group’s risk
management framework and internal control system are operating adequately and effectively, in all material respects.
2.
internal Audit in their quarterly report to the Audit Committee continues to highlight significant issues and exceptions
identified during the course of their review on processes and controls compliance, risk management and governance.
3.
group Risk Management department reports to the Board through the Risk Management Committee on the risk profile
of the Group and the progress of action plans to manage and mitigate the risks.
Management has taken the necessary actions to remediate weaknesses identified for the period under review. The Board
and Management will continue to monitor the effectiveness and take measures to strengthen the risk management and
internal control environment of the Group and Subsidiaries.
CONCLUSION
For the financial year under review and up to the date of issuance of the financial statements, the Board is satisfied with
the adequacy and effectiveness of the Group’s system of risk management and internal control to safeguard the interest of
shareholders. No material losses, contingencies or uncertainties have arisen from any inadequacy or failure of the Group’s
system of internal control that would require separate disclosure in the Group’s Annual Report.
REVIEW BY EXTERNAL AUDITORS
The external auditors have reviewed this Statement on Risk Management and Internal Control for inclusion in the Annual
Report of the Group for the year ended 31 December 2014 and reported to the Board that nothing has come to their
attention that causes them to believe that the Statement is inconsistent with their understanding of the processes the
Board has adopted in managing the adequacy and integrity of risk management and internal controls of the Group.
This statement is made in accordance with the approval from the Board of Directors dated 7 April 2015.
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ANNUAL REPORT 2014
PENYATA MENGENAI PENGURUSAN RISIKO DAN
KAWALAN DALAMAN
PENGENALAN
Lembaga Pengarah, seperti yang dinyatakan dalam “Penyata Pengurusan Risiko dan Kawalan Dalaman: Garis Panduan untuk
Pengarah Syarikat Tersenarai “, berbesar hati untuk berkongsi aspek utama dalam pengurusan risiko dan sistem kawalan
dalaman Kumpulan bagi tahun kewangan berakhir 31 Disember 2014.
Penyata Pengurusan Risiko dan Kawalan Dalaman ini dibuat menurut perenggan 15.26 (b) daripada Syarat Penyenaraian
Pasaran Utama Bursa Malaysia Securities Berhad yang mensyaratkan Lembaga Pengarah (Lembaga) untuk membentangkan
di dalam Laporan Tahunan Syarikat satu penyata mengenai keadaan Pengurusan Risiko dan Kawalan Dalaman bagi syarikatsyarikat Kumpulannya.
TANGGUNGJAWAB LEMBAGA
Lembaga Pengarah NCB Holdings Bhd (“Lembaga”) bertanggungjawab keseluruhannya untuk mewujudkan rangka kerja
pengurusan risiko dan sistem kawalan dalaman yang sempurna serta menyemak kecukupan dan keberkesanan dengan
melaksanakan struktur melapor, kawalan dan prosedur pengurusan risiko.
Lembaga Pengarah bersama pengurusan bertanggungjawab menentukan toleransi risiko syarikat, untuk mengenal pasti
secara aktif, menilai dan memantau risiko perniagaan utama untuk melindungi pelaburan pemegang saham dan aset
Kumpulan. Lembaga Pengarah juga telah memberi kuasa dan had kepada Lembaga Pengarah anak syarikatnya untuk
menyediakan satu kawalan dan prosedur pengurusan risiko bagi membantu dalam operasi harian. Jawatankuasa Audit
dan Jawatankuasa Pengurusan Risiko akan memantau dan sentiasa menilai dan melaporkan kesempurnaan dan keperluan
prosedur ini kepada Lembaga Pengarah.
Lembaga Pengarah berpendapat bahawa rangka kerja pengurusan risiko dan sistem kawalan dalaman adalah direka untuk
mengurus risiko-risiko Kumpulan dalam lingkungan risiko yang boleh diterima dan bukan menghapuskan risiko kegagalan
Kumpulan untuk mencapai matlamat dan objektif perniagaan. Ia hanyalah jaminan yang munasabah dan bukan mutlak
terhadap salah nyata, penipuan atau kerugian.
PENGURUSAN RISIKO
Lembaga menganggap pengurusan risiko sebagai sebahagian daripada operasi perniagaan Kumpulan. Dasar Pengurusan
Risiko Perniagaan (“ERM”) dan Rangka Kerja diadakan bagi mengenal pasti secara sistematik, menganalisis, mengukur,
memantau dan melaporkan risiko-risiko yang boleh menjejaskan pencapaian objektif perniagaan.
Objektif utama program ERM adalah:
•
•
•
•
•
•
untuk memenuhi matlamat dan objektif strategik Kumpulan;
untuk memudahkan dan menanamkan komitmen pihak pengurusan dan kakitangan Kumpulan untuk pengurusan
risiko yang kukuh, prestasi dan budaya kawalan risiko yang seimbang;
untuk Kumpulan melakukan pendekatan secara berstruktur dan konsisten untuk mengurus dan melaporkan risiko;
untuk mewujudkan proses komunikasi risiko yang menyediakan maklumat yang relevan, boleh dipercayai dan tepat
pada masanya untuk semua pihak yang berkenaan bagi membuat keputusan;
untuk mewujudkan dan menyokong proses Tadbir Urus Korporat yang berkesan sebagai tindak balas strategik untuk
pengurusan risiko;
untuk memudahkan strategi dan strategi pelaksanaan ke arah menyokong keupayaan perdagangan yang berterusan
bagi Kumpulan.
Dasar ERM Kumpulan dan Rangka Kerja adalah berdasarkan kepada prinsip-prinsip dan konsep-konsep yang terkandung
dalam ISO 31000.
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NCB HOLDINGS BHD
KAWALAN DALAMAN
Struktur Tadbir Urus Risiko
Struktur tadbir urus Kumpulan berkenaan dengan ERM adalah seperti berikut :NCB BOARD
GRMD
MRMC
BRMC
NMB BOARD
KNB BOARD
DIVISION/
DEPARTMENT
Nota:
GRMD
MRMC
BRMC
NMB Board
KNB Board
-
Group Risk Management Department
Management Risk Management Comittee
Board Risk Management Comittee
Northport (Malaysia) Bhd.
Kontena Nasional Berhad
Jawatankuasa Lembaga Pengurusan Risiko (“BRMC”) terdiri daripada dua (2) orang pengarah bebas dan dua (2) pengarah
bukan bebas. BRMC disokong oleh Pengarah Urusan Kumpulan dan telah mengadakan sejumlah lima (5) mesyuarat bagi
tahun kewangan berakhir 31 Disember 2014 dan kehadiran mesyuarat yang telah diperincikan sebagai berikut :Nama
Jawatan
Pengarah
Kehadiran
Pengerusi
5/5
bin Haji Wan Yaacob
Ahli
4/5
Ahli
5/5
Ahli
5/5
Terma Rujukan Jawatankuasa Pengurusan Risiko adalah seperti berikut:
•
•
•
•
•
•
•
•
untuk mengenal pasti risiko dan kemungkinan kesan kepada Syarikat yang telah dan mungkin terdedah dalam
menguruskan perniagaan sendiri atau melalui urusan yang serupa oleh subsidiari;
untuk menilai dan menaksir samada pendekatan dan sistem untuk menangani, mengurangkan dan mengelakkan risiko
Syarikat dan subsidiari yang sedia adalah cukup dan berkesan;
untuk menyediakan laporan dan cadangan kepada Lembaga Pengarah dari masa ke masa mengenai tindakan spesifik
yang perlu diambil berkaitan dengan pengurusan risiko;
untuk memberi cadangan yang tepat terhadap perlaksanaan rangkakerja pengurusan risiko Syarikat dan mengukuhkan
mekanisma serta bantuan sokongan di dalam lingkungan struktur pengurusan Syarikat;
untuk membina dan melaksanakan bersama dengan Jawatankuasa Audit, prosedur untuk pengawasan dan penilaian
risiko yang boleh diaudit melalui tatakerja audit tahunan Syarikat;
untuk memaklumkan kepada Lembaga Pengarah peruntukan undang-undang dan amalan terbaik industri serta
perubahan berkaitan dengan pengurusan risiko;
untuk mengawasi dan menilai melalui laporan yang disediakan secara berkala mengenai kerja-kerja pengurusan risiko,
amalan persekitaran serta risiko yang boleh dikenalpasti yang memerlukan tindakan yang tepat atau rujukan kepada
Lembaga Pengarah; dan
untuk melaksanakan atau mengerjakan lain-lain tugasan atau tugasan khas berkaitan dengan pengurusan risiko seperti
mana diperlukan oleh Lembaga.
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ANNUAL REPORT 2014
KAWALAN DALAMAN
Pengurus Risiko yang mengetuai unit pengurusan risiko melapor terus kepada Jawatankuasa Pengurusan Risiko dan juga
kepada Pengarah Urusan Kumpulan. Setiap subsidiari mempunyai sekretariat risiko masing-masing yang menjalankan tugas
harian dalam memantau dan menilai kawalan risiko dalam syarikat masing-masing.
Pelaporan
Bahagian / Jabatan, sebagai barisan pertama pertahanan terhadap risiko, bertanggungjawab untuk mengenal pasti,
mengurangkan dan menguruskan risiko dalam bidang masing-masing. Unit-unit ini adalah untuk memastikan bahawa
aktiviti perniagaan harian mereka dijalankan dalam lingkungan dasar risiko, prosedur dan had. Anak-anak syarikat menjana
“Laporan Risiko Enterprise” yang dibentangkan kepada Jawatankuasa Pengurusan Risiko dan Laporan Risiko meliputi:
(i)
(ii)
(iii)
(iv)
(v)
(vi)
Gabungan Risiko Bersepadu
Sepuluh Risiko Bersih dan Status
Petunjuk Risiko Utama
Status Tindakan Pengurusan
Jaminan Tindak Balas
Penemuan Kajian Risiko oleh Audit Dalaman
Dengan pengutamaan risiko, pemilik risiko dan Pengurusan Kanan dapat mengutamakan usaha-usaha mereka dan
menguruskan kelas-kelas risiko yang berlainan secara tepat.
Bagi setiap suku tahun, Jawatankuasa Pengurusan Risiko menyediakan laporan yang memperincikan risiko yang ketara,
status tinjauan risiko dan status pelaksanaan pelan tindakan untuk dikaji semula oleh Jawatankuasa Audit.
KAWALAN PERSEKITARAN DAN STRUKTUR
Lembaga Pengarah dan Pengurusan telah mewujudkan pelbagai proses untuk mengenal pasti, menilai dan mengurus risikorisiko penting yang dihadapi oleh Kumpulan. Ini termasuk ujian berkala keberkesanan dan kecekapan prosedur kawalan
dalaman dan mengemas kini sistem kawalan dalaman apabila terdapat perubahan kepada persekitaran perniagaan atau
garis panduan kawalselia. Proses-proses ini telah wujud bagi tahun kewangan berakhir 31 Disember 2014 dan sehingga
tarikh kelulusan Penyata ini mengenai Pengurusan Risiko dan Kawalan Dalaman untuk dibentangkan di dalam laporan
tahunan.
1. Struktur Organisasi
Struktur organisasi menggariskan pengasingan yang jelas tentang peranan dan tanggungjawab, garis akauntabiliti dan
had kuasa untuk memastikan pengawasan yang berkesan dan bebas. Dalam memberikan arahan dan pengawasan,
Lembaga Pengarah disokong oleh beberapa jawatankuasa Lembaga yang ditubuhkan, iaitu Jawatankuasa Audit,
Namaan, Ganjaran dan Pengurusan Risiko. Setiap Jawatankuasa mempunyai bidang kuasa yang jelas terhadap rujukan
dan tanggungjawab, dan aktiviti setiap jawatankuasa dilaporkan kepada Lembaga Pengarah. Tanggungjawab untuk
melaksanakan strategi Kumpulan, operasi dan hari-hari perniagaan, termasuk melaksanakan sistem pengurusan risiko
dan kawalan dalaman, adalah diserahkan kepada Pengarah Urusan Kumpulan dan Pengurusan.
Susidiari-subsidiari dalam Kumpulan mempunyai Lembaga Pengarah masing-masing yang menyelia operasi perniagaan
syarikat. Lembaga subsidiari ditadbir mengikut Memorandum dan Artikel syarikat masing-masing dan Dasar Kumpulan
menekankan pelan strategik diwakilkan melalui Pengarah Urusan Kumpulan.
2. Laporan
Pengarah Urusan Kumpulan membentangkan semua pembentangan dan laporan kepada Lembaga Pengarah, manakala
Ketua Pegawai Eksekutif (KPE) membawa laporan kepada Lembaga masing-masing.
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NCB HOLDINGS BHD
KAWALAN DALAMAN
Laporan Pengarah Urusan Kumpulan merangkumi perkara-perkara berikut:
•
•
•
•
•
•
•
menyemak dan Penerapan Pelan Strategik
pengendalian Perniagaan Syarikat
pengenalan dan Pengurusan Risiko Utama
perancangan Penggantian
perhubungan Pelabur dan Dasar Komunikasi
sistem Kawalan Dalaman
prestasi Kewangan
Laporan ini dibentangkan dalam setiap mesyuarat Lembaga Pengarah yang dijadualkan.
3. Jawatankuasa Audit
Jawatankuasa Audit terdiri daripada ahli bukan eksekutif Lembaga, di mana majoriti daripada mereka merupakan
Pengarah Bebas. Jawatankuasa Audit semasa terdiri daripada ahli-ahli yang membawa bersama mereka ilmu
pengetahuan, kepakaran dan pengalaman dari industri yang berbeza dan latar belakang. Jawatankuasa Audit mengkaji
proses pelaporan kewangan Kumpulan, sistem kawalan dalaman dan pengurusan risiko organisasi, proses audit dan
proses Kumpulan untuk memantau pematuhan dengan undang-undang dan peraturan-peraturan dan kod tersendiri
bagi amalan perniagaan, dan juga perkara-perkara lain, yang mungkin secara khusus diwakilkan kepada Jawatankuasa
oleh Lembaga, dari semasa ke semasa.
Sepanjang tahun kewangan ini, ahli-ahli Jawatankuasa Audit diberi taklimat berkaitan amalan tadbir urus korporat,
kemaskini kepada Piawaian Laporan Kewangan Malaysia, dan juga undang-undang dan peraturan keperluan di samping
memasukkan perkara-perkara yang memberi kesan kepada penyata kewangan Kumpulan.
Jawatankuasa Audit juga mengkaji semula dan melaporkan kepada Lembaga Pengarah pelantikan dan kebebasan
juruaudit luar dan rancangan audit, sifat, pendekatan, skop dan pemeriksaan lain di luar perkara audit. Ia juga mengkaji
keberkesanan fungsi audit dalaman yang telah dinyatakan dalam seksyen pada Audit Dalaman yang berikut.
Jawatankuasa Audit terus mengadakan mesyuarat secara tetap dan mempunyai akses penuh dan tidak terhalang
kepada juruaudit dalaman dan juruaudit luar dan semua kakitangan Kumpulan. Pengerusi Jawatankuasa Audit
menyediakan Lembaga serta laporan tentang segala mesyuarat Jawatankuasa Audit. Maklumat lanjut mengenai aktiviti
yang dijalankan oleh Jawatankuasa Audit dinyatakan dalam Laporan Jawatankuasa Audit di muka surat 140 hingga 144.
4. Audit Dalaman
Jabatan Audit Dalaman beroperasi secara bebas, objektif dan mengkaji proses utama, memeriksa pematuhan dasar
/ prosedur, menilai kecukupan dan keberkesanan kawalan dalaman, pengurusan risiko dan tadbir urus proses yang
diwujudkan oleh Pengurusan dan / atau Lembaga di dalam Kumpulan. Ia mengetengahkan penemuan penting dan
langkah-langkah pembetulan berkenaan sebarang ketidakpatuhan pada Jawatankuasa Audit dan Pengurusan Kanan
pada masa yang tepat.
Pelan audit tahunan, ditubuhkan terutamanya pada pendekatan berasaskan risiko, dikaji dan diluluskan oleh
Jawatankuasa Audit setiap tahun dan tahap pencapaian dibentangkan kepada Jawatankuasa Audit setiap suku tahun.
Jawatankuasa Audit menyelia fungsi Jabatan Audit Dalaman Kumpulan, kebebasan, skop kerja dan sumber.
Audit Dalaman Kumpulan telah menyelesaikan segala tugasan seperti yang telah diluluskan bagi tahun 2014 seperti
berikut :•
•
Audit Dirancang
Audit Khas
Dilaksanakan
Selesai
35
7
35
7
Aktiviti Audit Dalaman yang selebihnya adalah seperti yang dinyatakan dalam Laporan Jawatankuasa Audit pada laman
140 hingga 144.
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ANNUAL REPORT 2014
KAWALAN DALAMAN
5. Kod Etika, Kod Tingkahlaku dan Polisi “Whistle-Blowing”
Kumpulan bertekad untuk menjalankan perniagaan secara adil, saksama dan beretika dan mematuhi sepenuhnya semua
undang-undang dan peraturan-peraturan. Untuk tujuan ini, Kumpulan telah menerima pakai Kod Etika dan Kod Tingkah
Laku. Kod Etika menetapkan kelakuan profesional yang beretika yang diharapkan daripada setiap Pengarah Syarikat dan
anak-anak syarikat sementara Kod Tingkah Laku diwujudkan untuk menggalakkan budaya korporat bercirikan tingkah
laku yang beretika yang meresap di seluruh Syarikat bagi Pengarah, Pengurusan dan Pekerja.
Kumpulan juga mempunyai polisi “Whistle-blowing” yang digunapakai untuk mewujudkan persekitaran yang positif di
mana pekerja boleh mengutarakan segala kebimbangan tanpa takut untuk dipersalahkan dan membolehkan tindakan
pembetulan dengan segera yang akan diambil di mana sesuai.
6. Ikrar Integriti Korporat (CIP)
Syarikat, sebagai penandatangan Ikrar Integriti Korporat (CIP), janji-janji untuk berusaha ke arah mewujudkan
persekitaran perniagaan yang adil, telus dan bebas daripada rasuah melalui prinsip berikut :•
•
•
•
•
menggalakkan nilai-nilai integriti, ketelusan dan tadbir urus yang baik
mengukuhkan sistem dalaman yang menyokong pencegahan rasuah
mematuhi undang-undang, polisi dan prosedur yang berkaitan dengan memerangi rasuah
menentang sebarang bentuk perbuatan rasuah, dan
menyokong inisiatif pencegahan rasuah oleh Kerajaan Malaysia dan Suruhanjaya Pencegahan Rasuah Malaysia
(SPRM).
7. Had Kuasa
Had kewangan yang mencukupi ditakrifkan dalam struktur Lembaga Pengarah, Pengarah Urusan Kumpulan dan Ketua
Subsidiari dan pihak pengurusan untuk berfungsi dengan berkesan.
8. Dasar dan Prosedur
Terdapat satu dokumentasi menyeluruh mengenai dasar, prosedur dan garis panduan yang digunapakai oleh Kumpulan
dan anak-anak syarikat. Lembaga Pengarah menjalankan kajian tahunan perancangan perniagaan strategik, belanjawan
dan unjuran ramalan hasil dan perbelanjaan supaya selaras dengan garis panduan yang ditetapkan oleh Lembaga
Pengarah pada peringkat Kumpulan. Setiap anak syarikat menghasilkan dan menyerahkan suatu belanjawan tahunan
untuk kelulusan oleh Lembaga masing-masing dan selanjutnya merujuk kepada Lembaga Pengarah di peringkat
Kumpulan untuk kelulusan. Lembaga memantau prestasi anak-anak syarikat dan unit perniagaan mereka dengan
mengkaji semula keputusan syarikat subsidiari dalam perbandingan belanjawan mereka seperti yang dilaporkan
setiap dua bulan sekali di Mesyuarat Lembaga Pengarah Kumpulan. Sebarang perubahan akan dianalisa dan langkah
yang sesuai diambil tepat pada masanya. Dasar ini menyediakan Lembaga untuk menerima maklumat bagi membuat
keputusan mengenai kesinambungan pelaburan Kumpulan berdasarkan prestasi anak-anak syarikat.
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NCB HOLDINGS BHD
KAWALAN DALAMAN
PEMANTAUAN DAN KAJIAN
Proses-proses untuk memantau dan mengkaji semula keberkesanan sistem pengurusan risiko dan dalaman
kawalan termasuk:
1.
Jaminan Pengurusan kepada Lembaga Pengarah di peringkat Kumpulan daripada Pengarah Urusan Kumpulan dan
Ketua Pegawai Kewangan Kumpulan, berdasarkan penyampaian yang diterima oleh mereka daripada Lembaga masingmasing di anak syarikat bahawa rangka kerja pengurusan risiko Kumpulan dan sistem kawalan dalaman beroperasi
secukupnya dan berkesan, dalam semua aspek penting.
2.
Audit Dalaman Kumpulan dalam laporan suku tahunan mereka kepada Jawatankuasa Audit terus mengetengahkan
isu-isu penting yang dikenal pasti semasa kajian semula ke atas proses dan mengawal pematuhan, risiko pengurusan
dan tadbir urus.
3.
Jabatan Pengurusan Risiko Kumpulan melaporkan kepada Lembaga Pengarah melalui Jawatankuasa Risiko berkenaan
Profil Risiko Kumpulan dan kemajuan pelan tindakan untuk mengurus dan mengurangkan risiko.
Pengurusan telah mengambil langkah sewajarnya untuk mengatasi kelemahan yang dikenal pasti bagi tempoh di bawah
kajian. Lembaga Pengarah dan Pengurusan akan terus memantau keberkesanan dan mengambil langkah-langkah untuk
mengukuhkan pengurusan risiko dan kawalan dalaman Kumpulan dan Syarikat-Syarikat subsidiari.
KESIMPULAN
Bagi tahun kewangan dan sehingga tarikh pengeluaran penyata kewangan, Lembaga Pengarah berpuas hati dengan
kecukupan dan keberkesanan sistem Kumpulan dalam pengurusan risiko dan kawalan dalaman untuk melindungi
kepentingan para pemegang saham. Tiada kerugian ketara, luar jangkaan atau ketidakpastian yang timbul daripada apa-apa
kekurangan atau kegagalan sistem kawalan dalaman Kumpulan yang memerlukan pendedahan berasingan dalam Laporan
Tahunan Kumpulan.
ULASAN OLEH JURUAUDIT LUAR
Juruaudit luar telah mengkaji Penyata Pengurusan Risiko dan Kawalan Dalaman untuk dibentangkan di dalam Laporan
Tahunan Kumpulan bagi tahun berakhir 31 Disember 2014 dan melaporkan kepada Lembaga bahawa tiada sebarang
perkara yang pada pemerhatian mereka boleh menyebabkan mereka berpandangan bahawa Penyata ini tidak konsisten
dengan pemahaman mereka tentang proses yang dilaksanakan Lembaga Pengarah dalam menguruskan kecukupan dan
integriti risiko pengurusan dan kawalan dalaman Kumpulan.
Penyata ini dibuat selaras dengan kelulusan daripada Lembaga Pengarah bertarikh 7 April 2015.
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ANNUAL REPORT 2014
STATEMENT OF NOMINATION COMMITTEE
The Nomination Committee has been established by the Board and is made up of three (3) members who are exclusively
Non-Executive Directors with a majority of them being Independent Directors.
The Nomination Committee (“NC”) met four (4) times during the financial year ended 31 December 2014 and the Group
Managing Director was also invited to attend these meetings. Details of the meeting attendance are as follows:
Name
Designation
Directorship
Attendance
Chairman
Non Independent
Non-Executive Chairman
4/4
Member
Independent
4/4
Member
Independent
4/4
FUNCTIONS AND DUTIES
The functions and duties of the NC include, inter alia, the following:
i.
ii.
iii.
iv.
v.
vi.
vii.
viii.
formulating the nomination and selection policies for the members of the Board;
faking recommendations to the Board on candidates for appointments, re-election/re-appointment of Directors to
the Board and/or Board Committees;
feviewing the composition in terms of appropriate size, mix of skills, experience, competencies and other qualities
of the Board annually;
assessing annually the effectiveness of the Board and Board Committees as well as the contribution by each individual
Director and Board Committee;
establishing a set of quantitative and qualitative performance criteria to evaluate the performance of the members
of the Board;
developing criteria for assessing independence for application by the Board upon admission, annually and when any
new interest or relationship develops;
reviews succession planning for members of the Board, Board committees and senior management officers;
facilitating and determining Board induction and training programmes.
ACTIVITIES OF THE NC FOR THE FINANCIAL YEAR ENDED 31 DECEMBER 2014
Board nomination and election process and criteria used
The NC is responsible for considering and making recommendations to the Board candidates for directorship when the
need arises such as to fill a vacancy arising from resignation or retirement or to close any skills, competencies or diversity
gap that has been identified. Candidates may be proposed by the Group Managing Director or any Director and must
fulfill the requirements prescribed under the relevant laws and regulations for appointment as director. In assessing the
suitability of a candidate, the NC will take into consideration the candidate’s skills, knowledge, expertise, competence and
experience, time commitment, character, professionalism and integrity. For the position of independent non-executive
director, the NC will evaluate the candidate’s ability to discharge such responsibilities as expected from an independent
non-executive director.
In December 2013, based on the results of the assessment undertaken for the financial year, the NC, save for the members
who had abstained from deliberations on their own re-election/reappointment, recommended to the Board that:
•
•
•
Dato’ Abdul Samad bin Mohamed @ Mohd Dom and Datuk Nasarudin bin Md Idris, who were due to retire pursuant
to Article 84 at the Fifteenth Annual General Meeting of the Company (“AGM”), stand for reelection;
Lt. Gen. (R) Datuk Abdul Aziz bin Hasan who was due to retire pursuant to Article 90 at the Fifteenth Annual General
Meeting of the Company (“AGM”), stand for re-election; and
Tun Ahmad Sarji bin Abdul Hamid, Tan Sri Dato’ (Dr.) Ir. Wan Abdul Rahman bin Haji Wan Yaacob and Datuk Abdul
Malek bin Abdul Aziz who were all over the age of 70 years and due to retire pursuant to Section 129 of the Companies
Act, 1965 at the AGM, stand for re-appointment.
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NCB HOLDINGS BHD
STATEMENT OF NOMINATION COMMITTEE
The Board, save for the members who had abstained from deliberations on their own re-election/re-appointment,
supported the NC’s views and recommended that shareholders vote in favour of the resolutions for their re-election/ reappointment at the AGM.
In addition, during the financial year ended 31 December 2014, the NC has also recommended the following to the Board:
•
•
•
appointment of Tuan Haji Abi Sofian bin Abdul Hamid as the Group Managing Director replacing Dato’ Abdul Samad
bin Mohamed @ Mohd Dom who retired with effect from 1 September 2014.
resignation of Datuk Nasarudin bin Md Idris with effect from 22 December 2014 with the exit of MISC Berhad as a
significant shareholder of the Group.
appointment of Dato’ Sri Che Khalib bin Mohamad Noh as a Non Independent Non Executive Director with effect from
8 January 2015. Dato’ Sri Che Khalib represents the interest of MMC Corporation Berhad through its wholly owned
subsidiary MMC Ventures Sdn Bhd. MMC Ventures Sdn Bhd holds 15.73% of interest in the Group.
Annual Assessment
The NC has assessed the overall effectiveness of the Board, its Committees and individual Directors’ contribution and
performance in 2014. The assessment exercise was facilitated by the Company Secretary and took the form of completion
of questionnaires/ evaluation forms comprising a Board and Board Committees Effectiveness Evaluation Form.
In evaluating the effectiveness of the Board, several areas were reviewed including the areas of composition, degree of
independence, right mix of expertise, experience and skills, quality of information and decision making, and boardroom
activities. Board Committees were assessed on their composition, expertise, and whether their functions and responsibilities
were effectively discharged in accordance with their respective terms of reference. The assessment of the individual Directors
covered areas such as calibre, personality, conduct, integrity, knowledge, experience, time commitment, competency and
participation in board decisions.
Results of the assessment are usually summarised and discussed at the NC meeting and reported to the Board by the
Chairman of the NC. These results form the basis of the NC’s recommendations to the Board for the re-election and reappointment of Directors at the AGM.
DIVERSITY POLICY
Although the Board has not established any diversity policy, the Board aims to maintain a balance in terms of the range
of experience and skills of individual Board members. The Board views gender, nationality, cultural and socioeconomic
backgrounds diversity as important considerations when reviewing the composition of the Board. The Board recognises, in
particular, the importance of gender diversity. Currently, three (3) or 30.0% of the full Board are women.
This statement is made in accordance with the approval of the Board of Directors dated 7 April 2015.
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ANNUAL REPORT 2014
PENYATA JAWATANKUASA NAMAAN
Jawatankuasa Namaan telah ditubuhkan oleh Lembaga Pengarah dan terdiri daripada tiga (3) orang ahli Pengarah Bukan
Eksekutif dengan majoriti daripada mereka adalah Pengarah Bebas.
Jawatankuasa Namaan (“JN”) telah bermesyuarat sebanyak empat (4) kali sepanjang tahun kewangan berakhir 31 Disember
2014 dan Pengarah Urusan Kumpulan juga telah dijemput untuk menghadiri mesyuarat ini. Butir-butir kehadiran mesyuarat
adalah seperti berikut:
Nama
Jawatan
Pengarah
Kehadiran
Pengerusi
Pengerusi Bukan Bebas Bukan Eksekutif
4/4
Ahli
4/4
Ahli
4/4
FUNGSI DAN TUGAS
Fungsi dan tugas Jawatankuasa Namaan termasuk, antara lain, yang berikut:i.
ii.
iii.
iv.
v.
vi.
vii.
viii.
merangka pencalonan dan pemilihan dasar bagi anggota Lembaga;
memberi cadangan kepada Lembaga Pengarah bagi calon-calon untuk pelantikan, pemilihan semula / pelantikan
semula Pengarah kepada Lembaga Pengarah dan / atau Jawatankuasa Lembaga Pengarah;
mengkaji komposisi dalam bentuk saiz, campuran kemahiran, pengalaman, kecekapan dan lain-lain kualiti Lembaga
setiap tahun;
membuat penilaian tahunan, keberkesanan Lembaga Pengarah dan Jawatankuasa Lembaga serta sumbangan oleh
setiap Pengarah dan Jawatankuasa Lembaga Pengarah;
mewujudkan satu set kriteria prestasi kuantitatif dan kualitatif untuk menilai prestasi ahli-ahli Lembaga Pengarah;
membangunkan kriteria untuk menilai kebebasan bagi permohonan oleh Lembaga di atas kemasukan, setiap tahun
dan apabila sebarang kepentingan atau perhubungan terbentuk;
ulasan perancangan penggantian bagi anggota Lembaga, jawatankuasa Lembaga Pengarah dan pengurusan kanan
pegawai; dan
memudahkan dan menentukan program induksi dan latihan Lembaga.
AKTIVITI JAWATANKUASA NAMAAN BAGI TAHUN KEWANGAN BERAKHIR 31 DISEMBER, 2014
Penamaan Lembaga dan proses pilihan raya dan kriteria yang digunakan
JN bertanggungjawab bagi mempertimbangkan dan membuat cadangan kepada Lembaga Pengarah calon-calon untuk
jawatan Pengarah sekiranya keadaan memerlukan seperti untuk mengisi kekosongan yang timbul sejurus peletakan
jawatan atau persaraan atau untuk menutup sebarang jurang kemahiran, kecekapan atau jurang kepelbagaian yang telah
dikenalpasti. Calon-calon yang dicadangkan oleh Pengarah Urusan Kumpulan Pengarah atau mana-mana Pengarah mesti
memenuhi syarat-syarat yang ditetapkan di bawah undang-undang dan peraturan yang berkaitan untuk dilantik sebagai
pengarah. Dalam menilai kesesuaian calon, Jawatankuasa akan mengambil kira kemahiran calon, pengetahuan, kepakaran,
kecekapan dan pengalaman, komitmen masa, watak, profesionalisme dan integriti. Bagi jawatan pengarah bebas bukan
eksekutif, Jawatankuasa Namaan akan menilai kemampuan calon untuk melaksanakan tanggungjawab seperti yang
diharapkan sebagai seorang pengarah bebas bukan eksekutif.
Pada bulan Disember 2013, berdasarkan keputusan penilaian yang dijalankan bagi tahun kewangan, Jawatankuasa Namaan,
kecuali ahli-ahli yang telah berkecuali daripada perbincangan bagi pemilihan / pelantikan semula mereka, yang disarankan
kepada Lembaga seperti berikut :-
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NCB HOLDINGS BHD
PENYATA JAWATANKUASA NAMAAN
•
•
•
Dato’ Abdul Samad bin Mohamed @ Mohd Dom dan Datuk Nasarudin bin Md Idris, yang bersara menurut Artikel 84
pada Mesyuarat Agung Tahunan Kelima Belas Syarikat (“AGM”), berdiri untuk dipilih semula;
Leftenan Jeneral (B) Datuk Abdul Aziz bin Hasan yang bersara menurut Artikel 90 di Kelima belas Mesyuarat Agung
Tahunan Syarikat (“AGM”), berdiri untuk dilantik semula; dan
Tun Ahmad Sarji bin Abdul Hamid, Tan Sri Dato’ (Dr.) Ir. Wan Abdul Rahman bin Haji Wan Yaacob dan Datuk Abdul
Malek bin Abdul Aziz semuanya berusia 70 tahun dan bersara menurut Seksyen 129 Akta Syarikat, 1965 di Mesyuarat
Agung Tahunan, berdiri untuk dilantik semula.
Lembaga, kecuali ahli-ahli yang telah berkecuali daripada perbincangan bagi pemilihan semula / pelantikan semula mereka,
disokong oleh pandangan JN dan mengesyorkan bahawa pemegang saham untuk mengundi memihak kepada resolusi
untuk pemilihan / pelantikan semula mereka pada Mesyuarat Agung Tahunan.
Di samping itu, pada tahun kewangan berakhir 31 Disember 2014, JN juga mengesyorkan usul berikut untuk perlantikan di
dalam Lembaga Pengarah :•
•
•
pelantikan Tuan Haji Abi Sofian bin Abdul Hamid sebagai Pengarah Urusan Kumpulan menggantikan Dato’ Abdul Samad
bin Mohamed @ Mohd Dom yang bersara berkuatkuasa mulai 1 September 2014.
perletakan Jawatan Datuk Nasarudin bin Md Idris berkuatkuasa dari 22 Disember 2014 sejurus selepas MISC Berhad
bukan lagi sebagai pemegang saham penting bagi Kumpulan.
pelantikan Dato’ Sri Che Khalib bin Mohamad Noh sebagai Pengarah Bukan Bebas Bukan Eksekutif berkuatkuasa dari
8 Januari 2015. Dato’ Sri Che Khalib mewakili kepentingan MMC Corporation Berhad menerusi anak syarikat milik
penuhnya MMC Ventures Sdn Bhd. MMC Ventures Sdn Bhd memegang sebanyak 15.73% daripada kepentingan dalam
Kumpulan.
Penilaian Tahunan
JN telah menilai keberkesanan keseluruhan Lembaga, Jawatankuasa dan Pengarah individu di atas sumbangan dan prestasi
pada tahun 2014. Latihan penilaian telah dibantu oleh Setiausaha Syarikat dan mengambilkira penyelesaian soal selidik
/ borang penilaian yang terdiri daripada Borang Penilaian Keberkesanan Lembaga Pengarah dan Jawatankuasa Lembaga
Pengarah
Dalam menilai keberkesanan Lembaga Pengarah, beberapa kawasan telah dikaji semula termasuk bidang komposisi, tahap
kebebasan, hak campuran kepakaran, pengalaman dan kemahiran, kualiti maklumat dan membuat keputusan, dan aktiviti
bilik lembaga. Jawatankuasa Lembaga Pengarah telah dinilai kepada komposisi, kepakaran mereka, dan keberkesanan
fungsi dan tanggungjawab mereka dilaksanakan mengikut terma rujukan masing-masing. Penilaian para Pengarah individu
meliputi bidang seperti berkaliber, personaliti, kelakuan, integriti, pengetahuan, pengalaman, komitmen masa, kecekapan
dan penyertaan dalam papan keputusan.
Keputusan penilaian yang telah dirumuskan akan biasanya dibincangkan pada mesyuarat Jawatankuasa Namaan dan
dilaporkan kepada Lembaga oleh Pengerusi Jawatankuasa Namaan. Keputusan ini menjadi asas kepada cadangan
Jawatankuasa Namaan kepada Lembaga Pengarah untuk pemilihan semula itu dan melantik semula para Pengarah di
Mesyuarat Agung Tahunan.
DASAR KEPELBAGAIAN
Walaupun Lembaga Pengarah tidak menubuhkan sebarang dasar kepelbagaian, Lembaga Pengarah berhasrat untuk
mengekalkan keseimbangan dari segi pelbagai pengalaman dan kemahiran ahli Lembaga Pengarah secara individu.
Lembaga menganggap jantina, bangsa, budaya dan latar belakang sosio-ekonomi kepelbagaian sebagai pertimbangan
penting apabila mengkaji komposisi Lembaga. Lembaga Pengarah mengakui, khususnya, kepentingan kepelbagaian jantina.
Pada masa ini, tiga (3) atau 30.0% daripada Lembaga Pengarah terdiri daripada wanita.
Penyata ini dibuat selaras dengan kelulusan Lembaga Pengarah bertarikh 7 April 2015.
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ANNUAL REPORT 2014
STATEMENT OF REMUNERATION COMMITTEE
The Group’s remuneration policy is designed to attract, develop and retain visionary, committed and talented people, both
executive and non-executive Directors and employees, who are required to implement the overall Group activities, and
create value for our shareholders.
The Remuneration Committee (RC) is made up of three (3) members who are Non-Executive Directors.
FUNCTIONS AND DUTIES
The functions and duties of the RC include, inter alia, the following:
i. to make recommendations to the Board on:
a. the remuneration of the Executive Directors;
b. the salary structure and value bands for all executive positions in the Group; and
c. promotions and terms thereof for top management posts in the holding company and subsidiaries, from the CEO
and the Deputy CEO, and Head, Group Internal Audit.
ii. to ensure performance targets are consistent with the interests of shareholders of the Company, with an appropriate
balance between long-term and short-term goals.
iii. to review the effectiveness of the Group’s performance indicators.
iv. seek comparative information on remuneration and conditions of service in comparable organisations.
v. ensuring accurate disclosure on the all Directors’ remuneration in the Annual Report.
vi. to report its recommendations to the Board for consideration.
In carrying out its duties and responsibilities, the RC has:
i. full, free and unrestricted access to any information, records, properties and personnel in the Group; and
ii. the power to obtain independent professional advice and expertise necessary for the performance of its duties.
All members of the RC have access to the advice and services of the Company Secretary and Heads of Human Resources of
the Holding Company and subsidiaries.
REMUNERATION PROCEDURES
The remuneration packages for Executive Directors and Senior Management of the Group are structured to attract,
motivate and retain Executive Directors and Senior Management with the experience and capabilities to achieve the
Group’s performance targets.
The main elements of their remuneration packages are:
•
•
•
basic annual salary;
benefits-in-kind including club membership, travel and company vehicle;
annual performance bonus at the discretion of the Board.
The salaries of the Executive Directors and Senior Management of the Group are reviewed annually by the RC and approved
by the Board after taking into consideration the overall employment market conditions, scope of work, the Company’s
financial position and individual Key Performance Indicators (KPI).
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NCB HOLDINGS BHD
STATEMENT OF REMUNERATION COMMITTEE
Non-executive Directors are paid a basic fee as ordinary remuneration and they will also be paid a sum based on their
responsibilities in Board committees and for their attendances at meetings. The fees which are subject to the approval of
the shareholders at the Annual General Meeting shall be fixed in sum and not by a commission or on percentage of profit/
turnover.
ACTIVITIES OF THE RC FOR THE FINANCIAL YEAR ENDED 31 DECEMBER 2014
The Remuneration Committee met five (5) times during the financial year ended 31 December 2014 and the Group
Managing Director was also invited to attend these meetings. Details of the meeting attendance are as follows:
Name
Designation
Directorship
Attendance
Chairman
5/5
-
4/5
Member
4/5
Member
-
During the year, the RC had undertaken the following activities:
•
•
•
•
•
•
reviewed and revised the Reward Management Practices of the Group.
revised and approved the Key Performance Indicators (KPI) for the Chief Executive Officers of the Group.
reviewed the Annual Performance of Head of Management for the Companies in the Group.
appraised and recommended the payment of Annual Bonus and Increment for employees in the Group of
Companies.
undertook the study and revised the Executive Salary Template for the Group.
undertook the study to revise the employee Handbook and Scheme of Service and to harmonise it for all Companies
in the Group.
This statement is made in accordance with the approval of the Board of Directors dated 13 April 2015.
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ANNUAL REPORT 2014
PENYATA JAWATANKUASA GANJARAN
Dasar imbuhan Kumpulan direka untuk menarik, membangun dan mengekalkan individu berpandangan jauh termasuk
Pengarah Eksekutif, bukan Eksekutif serta pekerja bersemangat dan komited yang diperlukan untuk melaksanakan aktiviti
keseluruhan Kumpulan dengan berkesan dan mewujudkan nilai bagi para pemegang saham.
Jawatankuasa Ganjaran (JG) terdiri daripada tiga (3) orang ahli Pengarah Bukan Eksekutif.
FUNGSI DAN TUGAS
Fungsi dan tugas JG, antara yang lain, termasuk yang berikut :i. mengemukakan kepada Lembaga Pengarah pada:
a. imbuhan para Pengarah Eksekutif;
b. struktur gaji dan julat nilai untuk semua jawatan eksekutif dalam Kumpulan; dan
c. kenaikan dan terma-termanya bagi jawatan pengurusan tertinggi dalam syarikat induk dan anak-anak syarikat,
termasuk Ketua Pegawai Eksekutif, Timbalan Ketua Pegawai Eksekutif dan Ketua Audit Dalaman Kumpulan.
ii. untuk memastikan sasaran prestasi direka dan ditubuhkan untuk mencapai konsisten bersama kepentingan
daripada pemegang saham Syarikat, dengan keseimbangan yang wajar antara matlamat jangka panjang dan jangka
pendek.
iii. mengkaji keberkesanan pengukuran prestasi dan proses ganjaran Syarikat.
iv. mendapatkan maklumat perbandingan tentang ganjaran dan syarat-syarat perkhidmatan di organisasi setanding.
v. memastikan pendedahan tepat mengenai ganjaran Pengarah dalam Laporan Tahunan.
vi. untuk melaporkan perakuan kepada Lembaga Pengarah untuk pertimbangan.
Dalam menjalankan tugas dan tanggungjawabnya, JG mempunyai :i. akses penuh, bebas dan tidak terhad kepada sebarang maklumat, rekod, harta dan kakitangan dalam Kumpulan; dan
ii. kuasa untuk mendapatkan nasihat profesional bebas dan kepakaran yang diperlukan bagi pelaksanaan kewajipannya.
Semua ahli JG mempunyai akses kepada nasihat dan perkhidmatan Setiausaha Syarikat dan Ketua Sumber Manusia Syarikat
serta subsidiari.
PROSEDUR GANJARAN
Pakej-pakej imbuhan bagi Pengarah Eksekutif dan Pengurusan Kanan Kumpulan distrukturkan untuk menarik, memotivasi
dan mengekalkan para Pengarah dan Pengurusan Kanan yang berpengalaman dan berkeupayaan untuk mencapai sasaran
operasi Kumpulan.
Elemen-elemen utama pakej ganjaran mereka adalah :•
•
•
gaji asas tahunan;
manfaat selain daripada kewangan termasuk keahlian kelab, perjalanan dan kenderaan syarikat;
bonus prestasi tahunan mengikut budi bicara Lembaga Pengarah.
Gaji para Pengarah Eksekutif dan Pengurusan Kanan Kumpulan dikaji semula setiap tahun oleh JG dan diluluskan oleh
Lembaga Pengarah selepas mengambil kira keadaan pasaran pekerjaan keseluruhan, skop bekerja dan kedudukan kewangan
Syarikat dan Petunjuk Prestasi Utama (KPI) individu.
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NCB HOLDINGS BHD
PENYATA JAWATANKUASA GANJARAN
Pengarah bukan eksekutif akan diberi bayaran asas sebagai saraan biasa dan mereka juga akan dibayar sejumlah ganjaran
berdasarkan tanggungjawab mereka dalam jawatankuasa Lembaga Pengarah dan kehadiran mereka dalam mesyuarat.
Yuran tertakluk kepada kelulusan para pemegang saham di Mesyuarat Agung Tahunan yang akan ditetapkan dalam jumlah
dan bukanlah komisen atau peratusan keuntungan / perolehan.
AKTIVITI JG BAGI TAHUN KEWANGAN BERAKHIR 31 DISEMBER, 2014
Jawatankuasa Ganjaran telah bermesyuarat sebanyak lima (5) kali sepanjang tahun kewangan berakhir 31 Disember 2014
dan Pengarah Urusan Kumpulan juga telah dijemput untuk menghadiri mesyuarat ini. Butir-butir kehadiran mesyuarat
adalah seperti berikut :Nama
Jawatan
Pengarah
Kehadiran
Pengerusi
5/5
-
4/5
Lt. Jen. (B) Datuk Abdul Aziz bin Hasan
Ahli
4/5
Ahli
-
Pada tahun ini, RC telah menjalankan aktiviti-aktiviti berikut :•
•
•
•
•
•
mengkaji semula dan menyemak Ganjaran Amalan Pengurusan Kumpulan.
menyemak dan meluluskan Petunjuk Prestasi Utama (KPI) bagi Ketua-ketua Pegawai Eksekutif dalam Kumpulan.
mengkaji Prestasi Tahunan Ketua Pengurusan untuk Syarikat-syarikat dalam Kumpulan.
menilai dan mencadangkan pembayaran bonus tahunan dan kenaikan gaji untuk pekerja dalam Kumpulan Syarikat.
menjalankan kajian dan menyemak semula Template Gaji Eksekutif bagi Kumpulan.
menjalankan kajian untuk menyemak Buku Panduan pekerja dan Skim Perkhidmatan dan melaksanakannya di setiap
syarikat dalam Kumpulan.
Penyata ini dibuat selaras dengan kelulusan Lembaga Pengarah bertarikh 13 April 2015.
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ANNUAL REPORT 2014
AUDIT COMMITTEE REPORT
INTRODUCTION
The Board of Directors of NCB Holdings Bhd (“NCB”) is pleased to present the Audit Committee Report for the financial year
ended 31 December 2014 in compliance with paragraph 15.15 of the Main Market Listing Requirements of Bursa Malaysia
Securities Berhad (Listing Requirements).
COMPOSITION OF AUDIT COMMITTEE AND ATTENDANCE
The present Audit Committee (“AC”) members, comprising entirely non-executive directors with majority being independent,
are selected from the Board of Directors. The Group Managing Director is also invited to attend the AC meetings and
attendance of AC members at the Audit Committee meetings held during the financial year ended 31 December 2014 is
reflected below:
Name
Designation
Directorship
Attendance
Chairman
9/9
Member
8/9
Puan Yip Jian Lee
Member
8/9
Member
9/9
Puan Yip Jian Lee, a member of the Institute of Chartered Accountants, England and Wales and Malaysian Institute of
Accountants, fulfills the requirement of paragraph 15.09(1)(c) of the Main Market Listing Requirements of Bursa Malaysia
Securities Berhad.
TERMS OF REFERENCE
Objective
The main objective of the Audit Committee is to assist the Board in its oversight of the following:(i)
assurance on the adequacy and effectiveness of the risk management and internal control system;
(ii) monitoring of the performance of the external and internal audit function;
(iii) assurance of the integrity of the company’s financial statements; and
(iv) oversee compliance with laws and regulations and observance of a proper code of conduct.
Structure of the Audit Committee
The Audit Committee shall be appointed by the Board from amongst the Directors of the Company and comprise of not
less than three (3) members, a majority of whom are independent. All members of the audit committee should be nonexecutive directors and no alternative Director shall be appointed as a member of the Audit Committee.
All members of the audit committee should be financially literate and at least one (1) member of the Audit Committee
must be:
(a)
(b)
(c)
a member of the Malaysian Institute of Accountants (MIA); or
if he is not a member of the MIA, he must have at least three (3) years of working experience and;
i. He must have passed the examinations specified in Part I of the First Schedule of the Accountants Act 1967; or
ii. He must be a member of one of the Associations of Accountants specified in Part II of the First Schedule of the
Accounts Act 1967; or
fulfils such other requirements as prescribed by the Listing Requirements.
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NCB HOLDINGS BHD
The Chairman of the Audit Committee shall be elected from amongst the members and he shall be an Independent Director.
All members of the Audit Committee, including the Chairman, will hold office until otherwise determined by the Board. If a
member of the Audit Committee resigns or for any reason ceases to be a member which results in the number of members
being less than the required number of three (3), resulting in the non-compliance with paragraph 15.09(1) of the Main
Market Listing Requirements of Bursa Malaysia Securities Berhad, the Company shall within three (3) months of that event,
appoint such number of the new members as may be required to make up the minimum three (3) members.
The Board shall review the term of office and performance of the Committee and each of its members at least once every
three (3) years to determine whether such audit committee and members have carried out their duties in accordance with
their terms of reference.
Meetings and Reporting Procedures
The AC shall meet at least four (4) times annually, or more frequent at the discretion of the Chairman of the AC. To form
a quorum for any meeting, the majority of members present must be independent directors. The meetings should be
scheduled immediately after each quarter to enable the Committee to review in particular, the Quarterly Report relating
to the financial results of each quarter. Meetings may also be called on the request of committee members, the external
auditors, the internal auditors or senior management officers. The meetings are normally pre-scheduled at the beginning of
each year to enable the Committee to plan their time commitment and ensure effective discharging of their responsibilities.
Notices and Audit Committee papers are circulated to all members before each meeting to give the members sufficient
time to prepare themselves for deliberating on the matters being raised. Matters deliberated at the Audit Committee which
requires the Board’s attention will be reported by the Audit Committee Chairman in the next scheduled Board meeting. The
Company Secretary shall be the Secretary of the Audit Committee.
The Group Managing Director, CFO, the Head of Internal Audit, External Auditors and Heads of Management of subsidiaries
may also be invited to attend the meetings to keep the members informed of matters affecting the Company. Notwithstanding
this, the Committee should meet with the external auditors without Executive Directors and Management present at least
twice a year.
During the financial year ended 31 December 2014, the Committee convened nine (9) meetings and the record of attendance
is shown above.
Authority
The Audit Committee’s conduct is governed by the following terms of reference specified by the Board:
•
•
•
•
The Committee has full power and authority to investigate any matter that it deems necessary under its terms of
reference. Also to seek relevant information and explanation from management and employees as it considers
necessary for it to carry out its functions;
The Committee also has full and unrestricted access to any information and documents pertaining to the Group as well
as power to initiate direct communication with external and internal auditors and senior management of the Group;
The Committee is also authorised by the Board to obtain outside legal or other independent professional advice, as it
deems necessary; and
The Committee is also authorised to convene any meetings with the external auditors, the internal auditors or both,
excluding the attendance of other directors and employees of the Company, whenever deemed necessary, as well as
invite any member of the management to attend the Audit Committee Meeting to clarify or provide information on
any matters under its terms of reference.
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ANNUAL REPORT 2014
Duties and Responsibilities
The main duties and responsibilities of the AC shall include the review of the following areas and report to the Board:
Financial Reporting
• Review with or without the presence of appropriate officers of the Group and the external auditors, the quarterly
interim results, half-year and annual financial statements of the Group before submission to the Board of Directors and
announcement to Bursa Malaysia Securities Berhad, focusing particularly on :(a) quality, the accuracy and adequacy of the financial disclosures;
(b) changes in or implementation of major accounting policies and procedure;
(c) significant and unusual events;
(d) significant adjustment arising from the audit;
i. The going concern assumptions;
ii. Major judgmental areas;
iii. Compliance with applicable accounting standards; and
iv. Compliance with the Bursa Malaysia Securities Berhad, legal and regulatory requirements.
• Review best practices on disclosures in financial results and annual reports of the company in line with the principles
set out in the Malaysian Code on Corporate Governance and other applicable laws, rules, directives and guidelines.
• Review related party transactions and consider conflict of interest situation that may arise within the Group including
any transaction procedures or course of conduct that raises questions of management integrity.
External Audit
• Recommend the appointment of the external auditors, terms of engagement, the audit fee payable and to deal with
the issues of their resignation or dismissal.
• Discuss and review with the external auditors before an audit commences their audit plan, the nature, approach and
the scope of the audit and ensure coordination where there are more than one audit firms.
• Discuss problems and reservations arising from the interim and final audits, and any matters the auditors may wish to
discuss (in the absence of management where necessary).
• Review the external auditor’s management letter and management’s response.
• Review any factors affecting the suitability and independence of the external auditors.
Internal Audit
• Review the adequacy of the scope, authority, independence, competency and resources of the internal audit functions
to carry out its work.
• Review the internal audit programme and results of the internal audit process and where necessary ensure that
appropriate action is taken on the recommendation of the internal audit function.
• Review any appraisal or assessment of the performance of members of the internal audit function.
• Approve any appointment or termination of Head of Internal Audit and senior staff members associated with the
internal audit function and provide the opportunity for the resigning staff member to submit his or her reasons for
resigning.
• Investigate or cause to be investigated any activity deemed necessary within its terms of reference.
• Consider the major findings of internal investigations and the management’s responses.
• Exercise explicit authority over the resources such as professional advice and full access to information to investigate
certain matters.
• Promptly report to the Bursa Malaysia Securities Berhad matters reported by it to the Board that have not been
satisfactorily resolved resulting in a breach of the Main Market Listing Requirements of Bursa Malaysia Securities
Berhad.
• Ensure the Head of Internal Audit reports directly to AC and be responsible for the regular review and/or appraisal of
the effectiveness of risk management, internal control and governance processes within the Group.
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NCB HOLDINGS BHD
• Review with internal and external auditors, and appropriate members of the staff on the adequacy of the Group’s
processes to identify, monitor and manage key risks and internal controls with respect to business practices.
Others
• To consider and examine other topics as defined by the Board and the AC deemed appropriate.
SUMMARY OF MAIN ACTIVITIES OF THE COMMITTEE FOR THE FINANCIAL YEAR ENDED 31 DECEMBER 2014
The Chairman of the Committee reports regularly to the Board on the activities carried out by the Committee in the
discharge of its duties and responsibilities, as set out in its terms of reference. The major activities carried out by AC during
the financial year are as follows:
Financial Reporting and Related Party Transaction
• Reviewed the process of identifying and presenting the Recurrent Related Party Transactions to ensure they are
conducted on arms-length basis and within the mandate given by the shareholders.
• Reviewed the procedures for securing the shareholders’ mandate for recurrent related party transactions.
• Reviewed the annual audited financial statements of the Group and their compliance to the Malaysian Financial
Reporting Standards.
• Reviewed and approved the Audit Committee Report and the Statement of Internal Control for inclusion in the Annual
Report.
• Reviewed the adequacy and accuracy of all the quarterly condensed financial statements before recommending to the
Board for their release to Bursa Malaysia.
• Reviewed and ensured disclosure of the Group (as they pertain to accounting, audit and financial matters) comply with
the disclosure requirements as set out in the Main Market Listing Requirements of Bursa Malaysia Securities Berhad.
External Audit
• Reviewed the annual audit plan, the scope of the audit and adequacy of manpower to undertake the audit strategy for
the year 2014 to ensure that their scope of work adequately covers the activities of the Group.
• Reviewed and recommended to Board the terms of engagement of the external auditors and their audit fee.
• Reviewed the competency, independence and suitability of the external auditors and recommended to the Board for
their re-appointment and also approved the provision of non-audit services by the external auditors.
• Reviewed the results and issues arising from the external auditors’ review of the quarterly financial results and audit of
the year-end financial statements and the resolution of issues highlighted in their report to the Committee.
• Reviewed the Statement of Risk Management and Internal Control.
• Met the external auditors twice during the financial year without the presence of Executive Director and Management
staff.
Internal Audit
• Ensured that Internal Audit conducted its primary audit duties based on its audit plan approved by the Audit Committee.
• Ensured that Internal Audit carried out its audit of evaluating and assessing the operating units within the Group based
on their risk exposure.
• Reviewed the Internal Audit’s annual audit plan taking into account the availability of resources and competencies of
staff within the Internal Audit to ensure quality and reliability of audit report produced.
• Reviewed the recommendations by the internal auditors, the corrective actions taken by Management in addressing
and resolving issues and follow-up to ensured that all issues were adequately addressed on a timely basis and the
recommended action to be taken by management are completed.
• Reviewed the special audits undertaken by the Internal Auditor which are not in their planned audit but requested by
the Audit Committee as ad-hoc assignments.
• Reviewed the additional work carried out by the internal audit such as the review of circular on Recurrent Related Party
Transaction and review of quarterly results.
• Met the Internal Auditors without the presence of management staff to listen to issues that may require the Audit
Committee’s direction.
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ANNUAL REPORT 2014
• Reviewed the risk profile of the Group prepared by the Enterprise Risk Management Department.
• Reviewed the progress of the risk management function in its on-going identification and monitoring of key risks and
the controls implemented by the respective departments in managing these risks.
• Evaluated the overall adequacy and effectiveness of the system of internal controls through a review of the results of
work performed by internal and external auditors and discussions with key Senior Management.
INTERNAL AUDIT FUNCTION
The Group has an independent Internal Audit function which reports directly to the Audit Committee and the primary
responsibility of which is to provide independent and objective assessment of the adequacy and effectiveness of the risk
management, internal control and governance processes established by management and/ or Board within the Group. The
Internal Audit Department is headed by a Head of Group Internal Audit (“GIA”) who holds a Bachelor Degree (Honours)
of Business Administration, UiTM and a member of the Institute of Internal Auditors Malaysia. The Head of GIA reports
functionally to the Audit Committee and administratively to the Group Managing Director.
The GIA prepare the 2 years audit plan for the approval of Audit Committee and is outlined based on the significant risk
area identified within the Group at the beginning of each year. The GIA also perform ad-hoc audit as and when required
by the Audit Committee/ Management. On a quarterly basis, the Internal Audit Department monitors and reports to the
Committee the implementation of recommendations by Management to ensure all key risks are properly addressed.
The major internal audit activities undertaken during the year are as follows:
•
•
•
•
•
Reviewed the adequacy and effectiveness of critical processes such as:
o financial (Credit Management, A/C Payable, Petty Cash, Reconciliations);
o operations (Container, Conventional, Haulage, Warehouse, Trucking);
o support services (Engineering, HR, Marketing, IT, Legal);
o project management; and
o risk management.
o reviewed compliance with established policies and procedures and statutory requirements;
Recommended improvements and enhancements to the existing system of internal control, risk management and
governance processes;
Carried out ad-hoc assignments and investigations requested by the Committee and/ or Management;
Followed-up on the implementation of recommendations by Management to ensure all key risks are addressed; and
Developed a risk-based annual internal audit plan.
The total cost incurred in running the in-house Internal Audit Department for the financial year ended 31 December 2014
was approximately RM787,122 (2013: RM973,000).
This report is made in accordance with the approval of the Board of Directors dated 7 April 2015.
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NCB HOLDINGS BHD
LAPORAN JAWATANKUASA AUDIT
PENGENALAN
Lembaga Pengarah NCB Holdings Bhd (“NCB”) dengan sukacitanya membentangkan Laporan Jawatankuasa Audit bagi
tahun kewangan berakhir 31 Disember 2014 untuk mematuhi perenggan 15.15 Syarat Penyenaraian Pasaran Utama Bursa
Malaysia Securities Berhad (Syarat Penyenaraian).
KOMPOSISI JAWATANKUASA AUDIT DAN KEHADIRAN
Jawatankuasa Audit (“JA”) terdiri daripada pengarah bukan eksekutif dengan majoriti adalah pengarah bebas, dipilih
daripada Lembaga Pengarah. Pengarah Urusan Kumpulan juga dijemput untuk menghadiri mesyuarat JA dan kehadiran
ahli-ahli JA di mesyuarat Jawatankuasa Audit yang diadakan pada tahun kewangan berakhir 31 Disember, 2014 seperti
dibentangkan di bawah :Nama
Jawatan
Pengarah
Kehadiran
Pengerusi
9/9
Ahli
8/9
Puan Yip Jian Lee
Ahli
8/9
Lt. Jen. (B) Datuk Abdul Aziz bin Hasan
Ahli
9/9
Puan Yip Jian Lee, seorang ahli Institut Akauntan Berkanun, England dan Wales dan Institut Akauntan, memenuhi kehendak
perenggan 15.09 (1)(c) Syarat Penyenaraian Pasaran Utama Bursa Malaysia Securities Berhad.
TERMA RUJUKAN
Objektif
Objektif utama Jawatankuasa Audit adalah untuk membantu Lembaga dalam pengawasannya terhadap yang berikut: (i)
jaminan terhadap kecukupan dan keberkesanan pengurusan risiko dan sistem kawalan dalaman;
(ii) memantau prestasi fungsi audit luar dan dalaman;
(iii) jaminan integriti penyata kewangan syarikat; dan
(iv) memantau pematuhan dengan undang-undang dan peraturan-peraturan serta mematuhi kod perlakuan.
Struktur Jawatankuasa Audit
Jawatankuasa Audit hendaklah dilantik oleh Lembaga Pengarah daripada kalangan para Pengarah Syarikat dan terdiri
daripada tidak kurang daripada tiga (3) orang ahli, majoriti daripada mereka adalah pengarah bebas. Semua ahli audit
jawatankuasa hendaklah terdiri daripada pengarah bukan eksekutif dan Pengarah alternatif tidak boleh dilantik sebagai
ahli Jawatankuasa Audit.
Semua ahli jawatankuasa audit hendaklah mempunyai pemahaman dalam bidang kewangan dan sekurang-kurangnya
seorang (1) ahli Jawatankuasa Audit Jawatankuasa hendaklah:
(a)
(b)
(c)
140
seorang ahli Institut Akauntan Malaysia (MIA); atau
jika beliau bukan ahli MIA, beliau mestilah mempunyai sekurang-kurangnya tiga (3) tahun pengalaman bekerja dan;
i. Beliau mestilah lulus peperiksaan yang dinyatakan dalam Bahagian I Jadual Pertama Akta Akauntan 1967; atau
ii. Beliau mestilah merupakan ahli salah sebuah Persatuan Akauntan yang dinyatakan dalam Bahagian II, Jadual Pertama
Akta Akaun 1967; atau
memenuhi syarat-syarat yang ditetapkan oleh Syarat Penyenaraian.
ANNUAL REPORT 2014
Pengerusi Jawatankuasa Audit hendaklah dipilih daripada kalangan anggota dan beliau hendaklah seorang Pengarah Bebas.
Semua ahli Jawatankuasa Audit, termasuk Pengerusi, akan memegang jawatan sehingga ditentukan oleh Lembaga. Jika
seorang ahli Jawatankuasa Audit meletak jawatan yang akan mengakibatkan bilangan ahli kurang daripada jumlah tiga (3)
ahli yang diperlukan, dan menyebabkan ketidakpatuhan dengan perenggan 15.09 (1) Syarat Penyenaraian Pasaran Utama
Bursa Malaysia Securities Berhad, Syarikat hendaklah dalam tempoh tiga (3) bulan dari kejadian tersebut, melantik ahli-ahli
baru seperti yang diperlukan untuk menjadikan jumlah ahli minimum seramai tiga (3) ahli.
Lembaga Pengarah akan mengkaji tempoh jawatan dan prestasi Jawatankuasa dan setiap ahlinya sekurang-kurangnya
sekali setiap tiga (3) tahun untuk menentukan sama ada Jawatankuasa dan ahli-ahli audit tersebut telah melaksanakan
tugas mereka mengikut terma rujukan.
Mesyuarat dan Prosedur Laporan
JA hendaklah bermesyuarat sekurang-kurangnya empat (4) kali setahun, atau lebih kerap mengikut budi bicara Pengerusi JA.
Untuk membentuk korum mesyuarat, majoriti ahli yang hadir mestilah Pengarah Bebas. Mesyuarat hendaklah dijadualkan
dengan segera selepas setiap suku tahun untuk membolehkan Jawatankuasa untuk mengkaji khususnya, Laporan Suku
Tahun keputusan kewangan setiap suku tahun. Mesyuarat juga boleh dipanggil atas permintaan ahli-ahli jawatankuasa,
juruaudit luar, juruaudit dalaman atau pegawai pengurusan kanan. Mesyuarat biasanya dirancang pada awal setiap tahun
bagi membolehkan Jawatankuasa untuk merancang komitmen masa dan memastikan keberkesanan dalam menjalankan
tanggungjawab mereka. Notis dan laporan Jawatankuasa Audit diedarkan kepada semua ahli sebelum setiap mesyuarat.
Ini akan memberikan masa yang cukup untuk menyediakan diri mereka untuk membincangkan perkara-perkara yang
dibangkitkan. Perkara-perkara yang dibincangkan di dalam Jawatankuasa Audit yang memerlukan perhatian Lembaga
Pengarah akan dilaporkan oleh Pengerusi Jawatankuasa Audit dalam mesyuarat Lembaga yang seterusnya. Setiausaha
Syarikat adalah merupakan Setiausaha Jawatankuasa Audit.
Pengarah Urusan Kumpulan, Ketua Pegawai Kewangan Kumpulan, Ketua Audit Dalaman, Juruaudit Luar dan Ketua
Pengurusan daripada anak-anak syarikat juga boleh dijemput untuk menghadiri mesyuarat untuk memastikan ahli-ahli
maklum tentang perkara-perkara yang memberi kesan kepada Syarikat. Walaubagaimanapun, Jawatankuasa hendaklah
bermesyuarat dengan juruaudit luar tanpa kehadiran Pengarah Eksekutif dan Pengurusan hadir sekurang-kurangnya dua
kali setahun.
Bagi tahun kewangan berakhir 31 Disember 2014, Jawatankuasa telah mengadakan sembilan (9) mesyuarat dan rekod
kehadiran yang ditunjukkan seperti di atas.
Bidang Kuasa
Jawatankuasa Audit ditadbir oleh terma rujukan berikut yang ditetapkan oleh Lembaga Pengarah:• Jawatankuasa mempunyai kuasa penuh untuk menyiasat sebarang hal yang dirasakan perlu menurut terma rujukannya.
Jawatankuasa juga dibenarkan mendapat maklumat yang diperlukan daripada pengurusan dan para kakitangan dalam
menjalankan tugasan.
• Jawatankuasa mempunyai kuasa penuh dan tidak terhad untuk mendapatkan sebarang maklumat dan dokumen yang
berkaitan dengan Kumpulan dan untuk berkomunikasi secara langsung dengan juruaudit luar dan dalam dan pihak
pengurusan kanan Kumpulan.
• Jawatankuasa juga diberikan kuasa oleh Lembaga Pengarah untuk mendapatkan khidmat nasihat guaman luar atau
lain-lain penasihat professional bebas dimana perlu.
• Jawatankuasa juga dibenarkan untuk menjemput mana-mana ahli pengurusan untuk menghadiri Mesyuarat
Jawatankuasa Audit bagi memberi penjelasan atau membekalkan maklumat berkenaan hal-hal di dalam terma
rujukannya.
Tugas dan Tanggungjawab
Tugas dan tanggungjawab utama Jawatankuasa Audit adalah termasuk mengkaji bahagian berikut dan melaporkan kepada
Lembaga:
Laporan Kewangan
• Mengkaji dengan atau tanpa kehadiran pegawai-pegawai yang berkenaan bagi Kumpulan dan juruaudit luar, keputusan
suku tahun, setengah tahun dan penyata kewangan tahunan Kumpulan sebelum diserahkan kepada Lembaga Pengarah
dan pengumuman kepada Bursa Malaysia Securities Berhad, memberi tumpuan kepada: -
141
NCB HOLDINGS BHD
(a) kualiti, ketepatan dan kecukupan pendedahan kewangan;
(b) perubahan atau pelaksanaan dasar dan tatacara perakaunan utama;
(c) peristiwa penting dan luar biasa;
(d) pelarasan penting yang timbul daripada audit;
(i) andaian berterusan;
(ii) bidang-bidang;
(iii) pematuhan kepada piawaian perakaunan yang diguna pakai; dan
(iv) pematuhan kepada Bursa Malaysia Securities Berhad, undang-undang dan peraturan yang berkenaan.
•
•
Mengkaji amalan terbaik terhadap pendedahan keputusan kewangan dan laporan tahunan syarikat selaras dengan
prinsip-prinsip yang dinyatakan dalam Kod Tadbir Urus Korporat Malaysia dan undang-undang lain, peraturan, arahan
dan garis panduan.
Meneliti urusniaga pihak berkaitan dan keadaan percanggahan kepentingan yang mungkin timbul di dalam Kumpulan
termasuk sebarang urusniaga prosedur atau kelakuan yang menimbulkan persoalan tentang integriti pengurusan.
Audit Luar
• Mengesyorkan pelantikan juruaudit luar, terma pelantikan, yuran audit yang perlu dibayar dan untuk menangani isuisu mengenai perletakan jawatan atau pemecatan mereka.
• Membincangkan dan mengkaji dengan juruaudit luar rancangan audit sebelum permulaan rancangan audit, jenis,
pendekatan dan skop audit dan memastikan penyelarasan di mana terdapat lebih daripada satu firma audit.
• Membincangkan masalah dan keraguan yang timbul daripada audit interim dan akhir, dan sebarang perkara yang
juruaudit yang ingin dibincangkan (tanpa kehadiran pihak pengurusan jika perlu).
• Mengkaji surat pengurusan juruaudit luar dan maklum balas pihak pengurusan.
• Mengkaji faktor yang mempengaruhi kesesuaian dan kebebasan juruaudit luar.
Audit Dalaman
• Mengkaji kecukupan skop, kuasa, kebebasan, kecekapan dan sumber fungsi audit dalaman untuk menjalankan
tugasnya.
• Mengkaji program audit dalaman dan keputusan proses audit dalaman dan di mana perlu memastikan bahawa
tindakan sewajarnya telah diambil berhubung syor fungsi audit dalaman.
• Mengkaji sebarang taksiran atau penilaian prestasi ahli-ahli fungsi audit dalaman.
• Meluluskan sebarang pelantikan atau pemecatan Ketua Audit Dalaman dan kakitangan kanan yang berkaitan dengan
bahagian audit dalaman dan memberi peluang kepada kakitangan yang meletak jawatan ahli mengemukakan alasan
peletakan jawatan.
• Menyiasat atau mengarah untuk disiasat mana-mana aktiviti yang dianggap perlu dalam bidang tugasnya.
• Mempertimbangkan penemuan utama penyiasatan dalaman dan maklum balas pihak pengurusan.
• Menggunakan kuasa untuk mendapatkan sumber seperti nasihat profesional dan memperolehi maklumat untuk
tujuan menyiasat perkara tertentu.
• Melaporkan dengan segera kepada Bursa Malaysia Securities Berhad perkara yang dilaporkan olehnya kepada
Lembaga Pengarah yang tidak diselesaikan dengan memuaskan sehingga menyebabkan pelanggaran Keperluan Syarat
Penyenaraian Pasaran Utama Bursa Malaysia Securities Berhad.
• Memastikan Ketua Audit Dalaman melapor terus kepada Jawatankuasa Audit dan bertanggungjawab terhadap
semakan secara berkala dan / atau taksiran keberkesanan pengurusan risiko, kawalan dalaman dan proses tadbir urus
dalam Kumpulan.
• Mengkaji dengan juruaudit dalaman dan luaran, dan ahli-ahli kakitangan yang sesuai pada kecukupan proses Kumpulan
untuk mengenalpasti, memantau dan menguruskan risiko-risiko utama dan kawalan dalaman yang berkaitan dengan
amalan perniagaan.
Lain-lain
• Untuk mempertimbangkan dan meneliti perkara yang ditentukan oleh Lembaga Pengarah dan Jawatankuasa Audit
yang dianggap sesuai.yang dianggap sesuai.
142
ANNUAL REPORT 2014
RINGKASAN AKTIVITI UTAMA JAWATANKUASA BAGI TAHUN KEWANGAN BERAKHIR 31 DISEMBER 2014
Pengerusi Jawatankuasa melaporkan secara berkala kepada Lembaga Pengarah mengenai aktiviti yang dijalankan oleh
Jawatankuasa dalam melaksanakan tugas dan tanggungjawabnya, seperti yang dinyatakan di dalam terma rujukannya.
Aktiviti-aktiviti utama yang dijalankan oleh JA sepanjang tahun kewangan adalah seperti berikut:
Laporan Kewangan dan Urus Niaga Pihak Berkaitan
• Meneliti proses mengenalpasti dan pembentangan Urusniaga Pihak Berkaitan yang Berulang bagi memastikan ianya
dijalankan secara telus dan dalam mandat yang diberikan oleh para pemegang saham.
• Mengkaji semula prosedur untuk mendapatkan mandat pemegang saham bagi urusniaga pihak berkaitan yang
berulang.
• Mengkaji penyata kewangan tahunan yang telah diaudit bagi Kumpulan dan pematuhan mereka kepada Malaysia
Piawaian Laporan Kewangan.
• Mengkaji semula dan meluluskan Laporan Jawatankuasa Audit dan Penyata Kawalan Dalaman untuk dimasukkan
dalam Laporan Tahunan.
• Mengkaji kecukupan dan ketepatan semua penyata kewangan suku tahunan yang disatukan sebelum mengesyorkan
kepada Lembaga Pengarah untuk diumumkan kepada Bursa Malaysia.
• Mengkaji dan memastikan pendedahan Kumpulan (kerana ianya berkaitan dengan perakaunan, audit dan kewangan)
mematuhi keperluan pendedahan seperti yang dinyatakan dalam Syarat Penyenaraian Pasaran Utama Bursa Malaysia
Securities Berhad.
Audit Luar
• Mengkaji pelan audit tahunan, skop audit dan kecukupan tenaga kerja untuk menjalankan strategi audit untuk tahun
2014 bagi memastikan skop kerja mereka meliputi secukupnya aktiviti Kumpulan.
• Mengkaji dan mencadangkan kepada Lembaga Pengarah yang terma pelantikan juruaudit luar dan audit Bayaran.
• Mengkaji kecekapan, kebebasan dan kesesuaian juruaudit luar dan mengesyorkan kepada
• Lembaga Pengarah untuk perlantikan semula mereka dan juga meluluskan peruntukan perkhidmatan bukan audit oleh
luar juruaudit.
• Mengkaji keputusan dan isu-isu yang timbul daripada kajian semula juruaudit luar keputusan kewangan suku
tahunan dan audit penyata kewangan akhir tahun dan resolusi isu yang diketengahkan dalam laporan mereka kepada
Jawatankuasa.
• Mengkaji Penyata Pengurusan Risiko dan Kawalan Dalaman.
• Bermesyuarat dengan juruaudit luar sebanyak dua kali pada tahun kewangan ini tanpa kehadiran Pengarah Eksekutif
dan Kakitangan pengurusan.
Audit Dalaman
• Memastikan Audit Dalaman menjalankan tugas utama audit berdasarkan pelan audit yang telah diluluskan oleh
Jawatankuasa Audit.
• Memastikan Audit Dalaman menjalankan audit untuk menilai unit operasi dalam Kumpulan berdasarkan risiko
pendedahan mereka.
• Mengkaji pelan audit tahunan Audit Dalaman mengambilkira ketersediaan tenaga kerja dan kecekapan kakitangan
dalam Audit Dalaman bagi memastikan kualiti dan tahap kepercayaan laporan audit yang dikeluarkan.
• Mengkaji cadangan oleh juruaudit dalaman, tindakan pembetulan yang diambil oleh Pengurusan dalam menangani
dan menyelesaikan isu-isu dan tindakan susulan untuk memastikan bahawa semua isu telah ditangani dengan tepat
pada masanya dan tindakan yang dicadangkan akan diambil oleh pihak pengurusan.
• Mengkaji audit khas yang dijalankan oleh Ketua Audit Dalaman yang tidak dirancang tetapi diminta oleh Jawatankuasa
Audit sebagai tugasan tambahan.
• Mengkaji kerja-kerja tambahan yang dijalankan oleh audit dalaman seperti kajian semula surat pekeliling mengenai
Urusniaga Pihak Berkaitan dan mengkaji keputusan suku tahunan.
• Bermesyuarat dengan Juruaudit Dalaman tanpa kehadiran kakitangan pengurusan untuk mendengar isu-isu yang
mungkin memerlukan arahan Jawatankuasa Audit.
143
NCB HOLDINGS BHD
• Mengkaji profil risiko Kumpulan yang disediakan oleh Jabatan Pengurusan Risiko Enterprise.
• Mengkaji perkembangan fungsi pengurusan risiko dalam usaha berterusan mengenalpasti dan memantau risiko utama
dan kawalan yang dilaksanakan oleh jabatan berkenaan dalam mengurus risiko-risiko ini.
• Menilai kecukupan keseluruhan dan keberkesanan sistem kawalan dalaman melalui kajian semula hasil kerja yang
dilakukan oleh juruaudit dalaman dan luaran serta perbincangan dengan Pengurusan Kanan.
FUNGSI AUDIT DALAMAN
Kumpulan mempunyai fungsi Audit Dalaman yang bebas untuk melapor terus kepada Jawatankuasa Audit dan
tanggungjawab utamanya adalah untuk memberi penilaian bebas dan objektif terhadap kecukupan dan keberkesanan
pengurusan risiko, kawalan dalaman dan proses tadbir urus yang ditetapkan oleh pengurusan dan / atau Lembaga di dalam
Kumpulan. Jabatan Audit Dalaman diketuai oleh Ketua Audit Dalaman Kumpulan (“GIA”) yang memegang Ijazah Sarjana
Muda (Kepujian) Pentadbiran Perniagaan, UiTM dan ahli Institut Juruaudit Dalaman Malaysia. Ketua GIA melaporkan terus
kepada Jawatankuasa Audit dan secara pentadbiran kepada Pengarah Urusan Kumpulan.
GIA akan menyediakan pelan audit bagi tempoh 2 tahun untuk kelulusan Jawatankuasa Audit berdasarkan kawasan
risiko yang penting dan perlu dalam Kumpulan pada setiap tahun. GIA juga melaksanakan ad-hoc audit sebagaimana dan
apabila dikehendaki oleh Jawatankuasa Audit / Pengurusan. Pada setiap suku tahun, Jabatan Audit Dalaman memantau
dan melaporkan kepada Jawatankuasa pelaksanaan cadangan oleh Pengurusan untuk memastikan semua risiko utama
ditangani dengan betul.
Aktiviti audit dalaman utama yang dilaksanakan pada tahun ini adalah seperti berikut:
•
•
•
•
•
•
Mengkaji kecukupan dan keberkesanan proses-proses yang kritikal seperti:
o kewangan (Pengurusan Kredit, Akaun Pemiutang, Pengendalian “Petty Cash”, Penyesuaian akaun);
o operasi (Kontena, Konvensional, Pengangkutan Kontena, Pengendalian Gudang, Pengangkutan Lori);
o perkhidmatan Sokongan (Kejuruteraan, Modal Insan, Pemasaran, Teknologi Maklumat, undang-undang);
o pengurusan Projek; dan
o pengurusan Risiko.
Mengkaji pematuhan dengan polisi dan prosedur yang ditetapkan dan keperluan undang-undang;
Mencadangkan peningkatan dan penambahbaikan kepada sistem yang sedia ada kawalan dalaman, risiko proses
pengurusan dan tadbir urus;
Melaksanakan tugas ad-hoc dan penyiasatan yang diminta oleh Jawatankuasa dan / atau Pengurusan;
Mengikuti pelaksanaan cadangan oleh Pengurusan untuk memastikan semua risiko utama adalah ditangani; dan
Membangunkan pelan audit dalaman tahunan berasaskan risiko.
Jumlah kos yang ditanggung dalam menjalankan dalaman Jabatan Audit Dalaman bagi tahun kewangan berakhir 31
Disember 2014 adalah RM787,122 (2013: RM973,000).
Laporan ini dibuat selaras dengan kelulusan Lembaga Pengarah bertarikh 7 April 2015.
144
ANNUAL REPORT 2014
OTHER INFORMATION REQUIRED BY THE MAIN MARKET LISTING
REQUIREMENTS OF BURSA MALAYSIA SECURITIES BERHAD
1.
SHARE BUYBACKS
The Company did not enter into any share buyback transactions during the financial year 2014.
2.
OPTIONS OR WARRANTS
For the financial year ended 2014, the Company did not issue any options, warrant or any other forms of security.
3.
IMPOSITION OF SANCTIONS AND PENALTIES
There were no sanctions or penalties imposed on the Company or its subsidiaries, directors or management by the
relevant regulatory bodies during the financial year 2014.
4.
NON-AUDIT FEE
The following payments were made to Messrs. Ernst & Young as non-audit fee for the years 2014 and 2013 : 2014
RM
737,000
Non-Audit Fee
5.
2013
RM
60,000
CONFLICT OF INTEREST
Except to the extent highlighted in the directors profile on page 72 to 81, the directors are not aware of any other
conflict of interest with the listed issuer that existed at the end of the financial year 2014.
6.
RECURRENT RELATED PARTY TRANSACTION
The aggregate value of the Recurrent Related Party Transactions of a revenue or trading nature conducted pursuant to
the shareholders’ mandate during the financial year under review between the Company and/or its subsidiary
companies with related parties are as set out below :Related Party
Involved with the
Company and / or
Subsidiary
Relationship
Type of Transaction
PETRONAS
PETRONAS has an indirect
interest in NCB by virtue of its
shareholdings as stated in Note 1
and Note 3.
Provision of container haulage,
warehouse, depot, freight
forwarding services by Kontena
Nasional Group of Companies to
PETRONAS Group of Companies.
Aggregate Value of
Transaction
(RM) Million
9.1
Interested Directors :Datuk Nasarudin bin Md Idris
145
NCB HOLDINGS BHD
Related Party
Involved with the
Company and / or
Subsidiary
Relationship
Type of Transaction
Aggregate Value
of Transaction
(RM) Million
PETRONAS
PETRONAS is a major
shareholder in PETRONAS
Dagangan Berhad, the equity
interest is stated in Note 3. It is
related to NCB by virtue of its
shareholding as stated in Note 1.
Provision of diesel and
lubricants by PETRONAS
Dagangan Bhd and its subsidiary
to Northport (Malaysia) Bhd and
Kontena Nasional Berhad.
52.1
Provision of petroleum
transport services by Kontena
Nasional Group to Petronas
Dagangan Berhad
37.8
Provision of port services by
Northport (Malaysia) Bhd to
MISC Integrated Logistics Sdn
Bhd
0.2
PETRONAS
shareholdings as stated in Note
1 and Note 3.
PETRONAS
shareholdings as stated in Note
1 and Note 2.
PNB
PNB has an interest in NCB by
virtue of its shareholdings in
Note 4.
Interested Directors :Tun Ahmad Sarji bin Abdul
Hamid
bin Hasan
146
Provision of container haulage,
warehousing, depot and freight
forwarding services by Kontena
Nasional Berhad to Sime Darby
Berhad, Telekom Malaysia
Berhad, UMW Holdings Berhad,
Tenaga Nasional Berhad and
Chemical Company of Malaysia
Berhad.
13.7
ANNUAL REPORT 2014
Related Party
Involved with the
Company and / or
Subsidiary
Relationship
Type of Transaction
PNB
Note 4.
Provision of spare parts, repairs
and maintenance, supply
of equipment to Northport
(Malaysia) Bhd by UMW
Holdings Berhad and Sime
Darby Berhad.
1.4
Provision of port services by
Northport (Malaysia) Bhd to
Sime Darby Berhad, UMW
Holdings Bhd and Chemical
Company of Malaysia Berhad
2.1
Hamid
bin Hasan
PNB
Note 4.
Hamid
bin Hasan
Aggregate Value of
Transaction
(RM) Million
Note 1
(i) PETRONAS had an indirect interest in NCB by virtue of its 62.67% direct shareholding in MISC Berhad, which in turn had a
15.73% direct shareholding in NCB. MISC ceased to be a shareholder of NCB from 27 November 2014.
(ii) PNB has a direct shareholding of 0.75% in NCB and an indirect shareholding of 52.68% in NCB by virtue of the
shareholdings of its unit trust funds managed by PNB in NCB held under AmanahRaya Trustees Berhad.
Note 2
MISC Integrated Logistics Sdn Bhd is a wholly-owned subsidiary of MISC Berhad. PETRONAS has a 62.67% equity interest
in MISC Berhad.
147
NCB HOLDINGS BHD
Note 3
Name of PETRONAS related company
Equity Interest held by PETRONAS (%)
PETRONAS Chemicals Ammonia Sdn Bhd
64.3
PETRONAS Gas Berhad
60.6
PETRONAS Penapisan (Melaka) Sdn Bhd
100.0
PETRONAS Dagangan Berhad
69.9
BASF PETRONAS Chemicals Sdn Bhd
25.7
PETRONAS Carigali Sdn Bhd
100.0
PETRONAS Chemicals MTBE Sdn Bhd
64.3
Polypropylene (Malaysia) Sdn Bhd
100.0
Carigali Hess Operating Company Sdn Bhd
50.0
Carigali PTTEPI Operating Company Sdn Bhd
50.0
Note 4
Name of PNB related company
Equity Interest held by PNB and its managed funds (%)
UMW Holdings Berhad
54.51**
Sime Darby Berhad
51.59*
Tenaga Nasional Berhad
11.97*
Telekom Malaysia Berhad
20.76**
Chemical Company of Malaysia Berhad
71.35*
* Figures based on 2014 Annual Reports.
** Figures based on 2013 Annual Reports.
7.
MATERIAL CONTRACTS RELATED TO LOAN
There were no material contracts related to loans entered into by the Company and/or its subsidiary companies
involving directors and substantial shareholders during the financial year 2014.
8.
PROFIT ESTIMATION, FORECAST OR PROJECTION
There were no profit estimation, Forecast or project made or released by the Company during the financial year 2014.
9.
PROFIT GUARANTEES
There were no profit guarantees given by the Company during the financial year under review.
10. VARIATIONS IN RESULTS
There were no variations above the allowable threshold in results from any profit estimation, forecast projections or
unaudited results for the year under review.
11. EMPLOYEE SHARE SCHEME
There were no Employee Share Scheme currently in existence nor issued during the financial year 2014.
148
ANNUAL REPORT 2014
LAIN-LAIN MAKLUMAT YANG DIKEHENDAKI OLEH SYARAT
PENYENARAIAN PASARAN UTAMA BURSA MALAYSIA
SECURITIES BERHAD
1.
PEMBELIAN BALIK SAHAM
Syarikat tidak menjalankan sebarang urusniaga pembelian balik saham bagi tahun kewangan 2014.
2.
OPSYEN ATAU WARAN
Bagi tahun kewangan 2014, Syarikat tidak mengeluarkan opsyen, waran atau sekuriti yang lain.
3.
PENGENAAN CELAAN ATAU HUKUMAN
Tidak ada sebarang celaan atau hukuman yang dikenakan ke atas Syarikat atau subsidiari-subsidiarinya, pengarah atau
pengurusan oleh pihak berkuasa kawalselia sepanjang tahun kewangan 2014.
4.
BAYARAN BUKAN-AUDIT
Berikut adalah yuran bukan-audit yang dibayar kepada Tetuan Ernst & Young bagi tahun 2014 dan tahun 2013 :2014
RM
737,000
Yuran Bukan Audit
5.
2013
RM
60,000
PERCANGGAHAN KEPENTINGAN
Selain daripada butiran yang dinyatakan dalam profil pengarah pada muka surat 72 hingga 81, pengarah-pengarah
tidak mengetahui adanya percanggahan kepentingan yang lain dengan syarikat yang wujud sepanjang tahun kewangan
berakhir 31 Disember 2014.
6.
URUSNIAGA PIHAK BERKAIT BERULANG
Jumlah urusniaga pihak berkait berulang yang bersifat hasil atau perniagaan dijalankan menurut mandat pemegang
saham yang telah diluluskan sepanjang tahun kewangan yang dilaporkan diantara Syarikat dan/atau subsidiarisubsidiari dengan pihak berkait dibentangkan seperti berikut :-
Pihak Berkait
Terlibat dengan
Syarikat dan /
atau Subsidiari
Hubungan
Jenis Urusniaga
PETRONAS
PETRONAS mempunyai
kepentingan tidak langsung dalam
NCB melalui pegangannya seperti
yang dinyatakan di Nota 1 dan
Nota 3.
Pembekalan perkhidmatan
pengangkutan kontena,
pergudangan, depot dan
perkhidmatan pengangkutan
oleh Kumpulan Kontena Nasional
kepada Kumpulan PETRONAS.
Jumlah Nilai
Urusniaga
(RM) Juta
9.1
Pengarah Berkepentingan :Datuk Nasarudin bin Md Idris
149
NCB HOLDINGS BHD
SECURITIES BERHAD
Pihak Berkait
Terlibat dengan
Syarikat dan /
atau Subsidiari
Hubungan
Jenis Urusniaga
Jumlah Nilai
Urusniaga
(RM) Juta
PETRONAS
PETRONAS merupakan
pemegang saham utama
PETRONAS Dagangan Berhad,
kepentingan sahamnya
dinyatakan di Nota 3. Ia berkait
dengan NCB melalui pegangan
sahamnya seperti dinyatakan di
Nota 1.
Pembekalan diesel dan minyak
pelincir oleh PETRONAS
Dagangan Bhd dan subsidiarinya
kepada Northport (Malaysia)
Bhd dan Kontena Nasional
Berhad
52.1
pengangkutan petroleum
oleh Kontena Nasional Berhad
kepada PETRONAS Dagangan
Berhad
37.8
PETRONAS
PETRONAS mempunyai
pegangan tidak langsung melalui
pegangan sahamnya seperti
dinyatakan di Nota 1 dan Nota 3.
PETRONAS
PETRONAS mempunyai
kepentingan melalui pegangan
saham seperti dinyatakan di
Nota 1 dan Nota 2.
pelabuhan oleh Northport
(Malaysia) Bhd kepada MISC
Integrated Logistics Sdn Bhd
0.2
PNB
PNB mempunyai kepentingan
melalui pegangan saham seperti
dinyatakan di Nota 4.
Pengarah Berkepentingan :Tun Ahmad Sarji bin Abdul
Hamid
Lt. Jen. (B) Datuk Abdul Aziz
bin Hasan
150
pengangkutan kontena,
pergudangan, depot dan
perkhidmatan pengangkutan
oleh Kontena Nasional Berhad
kepada Sime Darby Berhad,
Telekom Malaysia Berhad,
UMW Holdings Berhad, Tenaga
Nasional Berhad dan Chemical
Company of Malaysia Berhad.
13.7
ANNUAL REPORT 2014
SECURITIES BERHAD
Pihak Berkait
Terlibat dengan
Syarikat dan /
atau Subsidiari
Hubungan
Jenis Urusniaga
PNB
Pembekalan alat ganti, baikpulih
dan penyelenggaraan peralatan
kepada Northport (Malaysia)
Bhd oleh UMW Holdings Berhad
dan Sime Darby Berhad.
1.4
pelabuhan oleh Northport
(Malaysia) Bhd kepada Sime
Darby Berhad, UMW Holdings
Bhd, Chemical Company of
Malaysia Berhad.
2.1
Pengarah Berkepentingan : Tun Ahmad Sarji bin Abdul
Hamid
bin Hasan
PNB
Pengarah Berkepentingan : Tun Ahmad Sarji bin Abdul
Hamid
bin Hasan
Jumlah Nilai
Urusniaga
(RM) Juta
Nota 1
i)
PETRONAS pernah mempunyai kepentingan tidak langsung di dalam NCB melalui pegangan saham terus sebanyak
62.67% di dalam MISC Berhad, di mana ia mempunyai pegangan saham langsung sebanyak 15.73% dalam NCB. MISC
tidak lagi menjadi pemegang saham utama NCB dari 27 November 2014.
ii)
PNB mempunyai pegangan langsung sebanyak 0.75% di dalam NCB dan pegangan tidak langsung sebanyak 52.68% di
dalam NCB melalui pegangan saham menerusi dana amanah yang diuruskan oleh PNB yang dipegang melalui
AmanahRaya Trustees Berhad.
Nota 2
MISC Integrated Logistics Sdn Bhd adalah subsidiari milik penuh MISC Berhad. PETRONAS mempunyai 62.67% pegangan
saham di dalam MISC Berhad.
151
NCB HOLDINGS BHD
SECURITIES BERHAD
Nota 3
Nama Syarikat Berkait PETRONAS
Kepentingan saham dipegang oleh PETRONAS (%)
PETRONAS Chemicals Ammonia Sdn Bhd
64.3
PETRONAS Gas Berhad
60.6
PETRONAS Penapisan (Melaka) Sdn Bhd
100.0
PETRONAS Dagangan Berhad
69.9
BASF PETRONAS Chemical Sdn Bhd
25.7
PETRONAS Carigali Sdn Bhd
100.0
PETRONAS Chemicals MTBE Sdn Bhd
64.3
Polypropylene (M) Sdn Bhd
100.0
Carigali Hess Operating Company Sdn Bhd
50.0
Carigali PTTEPI Operating Company Sdn Bhd
50.0
Nota 4
Nama syarikat berkait PNB
Kepentingan saham dipegang oleh PNB dan dana yang dikendalikannya (%)
UMW Holdings Berhad
54.51**
Sime Darby Berhad
51.59*
Tenaga Nasional Berhad
11.97*
Telekom Malaysia Berhad
20.76*
Chemical Company of Malaysia Berhad
71.35**
* Angka berdasarkan Laporan Tahunan 2014.
** Angka berdasarkan Laporan Tahunan 2013.
7.
KONTRAK KETARA BERKAIT DENGAN PINJAMAN
Tidak ada sebarang kontrak ketara yang berkait dengan pinjaman dijanjikan oleh Syarikat dan/atau subsidiarisubsidiarinya yang melibatkan pengarah dan pemegang saham utama dalam tahun kewangan 2014.
8.
ANGGARAN KEUNTUNGAN, RAMALAN ATAU JANGKAAN
Tidak ada anggaran keuntungan, ramalan atau jangkaan yang dibuat atau diumumkan oleh Syarikat dalam tahun
kewangan 2014.
9.
JAMINAN KEUNTUNGAN
Tidak ada jaminan keuntungan diberi oleh Syarikat dalam tahun kewangan 2014.
10. PERBEZAAN PENCAPAIAN
Tidak terdapat sebarang perbezaan selain perbezaan yang dibenarkan diantara anggaran keuntungan jangkaan atau
laporan belum teraudit dalam tahun ini.
11. SKIM SAHAM PEKERJA
Tidak terdapat Skim Saham Pekerja yang wujud setakat ini atau dikeluarkan dalam tahun kewangan 2014.
152
ANNUAL REPORT 2014
STATEMENT OF DIRECTORS’ RESPONSIBILITY IN RELATION TO
THE AUDITED FINANCIAL STATEMENTS
PENYATA MENGENAI TANGGUNGJAWAB PENGARAH-PENGARAH
BERHUBUNG DENGAN PENYATA KEWANGAN YANG DIAUDIT
Directors are required to state whether the Group’s financial statements are drawn up in accordance with approved
accounting standards so as to give a true and fair view of the Group’s state of affairs, their results and their cashflows for
the financial year then ended.
In preparing the financial statement, the Directors have ensured that :•
•
•
the Group and the Company have used appropriate accounting policies and have applied them consistently;
reasonable and prudent judgments and estimates were made; and
all applicable approved accounting standards in Malaysia have been followed.
The directors are responsible for ensuring that the Company maintains accounting records that disclose with reasonable
accuracy the financial position of the Group and the Company, and which enables them to ensure that the financial
statements comply with the Companies Act, 1965.
The directors also have the general responsibilities for taking such steps that are reasonably available to them to safeguard
the assets of the Group, and to prevent and detect fraud and other irregularities.
This statement is made in accordance with a resolution of the Board of Directors dated 7 April 2015.
Pengarah-pengarah adalah dikehendaki menyatakan sama ada penyata kewangan Kumpulan disediakan berdasarkan
piawaian perakaunan yang diluluskan untuk memberikan gambaran yang benar dan tepat mengenai hal ehwal Kumpulan
dan keputusan perniagaan serta aliran tunai bagi tahun kewangan yang berakhir.
Dalam menyediakan penyata kewangan ini, Pengarah-pengarah mengesahkan bahawa :•
•
•
kumpulan dan Syarikat telah menggunakan dasar perakaunan yang bersesuaian dan secara berterusan;
telah membuat pertimbangan dan anggaran yang berpatutan dan wajar; dan
telah mematuhi piawaian perakaunan yang diluluskan di Malaysia dan berkenaan.
Pengarah-pengarah adalah bertanggungjawab memastikan bahawa Syarikat menyimpan rekod perakaunan yang
menunjukkan dengan tahap ketepatan yang munasabah kedudukan kewangan Kumpulan dan Syarikat dan membolehkan
mereka memastikan bahawa penyata kewangan ini mematuhi sepenuhnya peruntukan Akta Syarikat, 1965.
Pengarah-pengarah mempunyai tanggungjawab umum untuk mengambil tindakan yang sesuai untuk melindungi
harta-benda Kumpulan, dan mengelakkan daripada berlakunya serta mengesan penyelewengan dan lain-lain bentuk
salahperlakuan.
Kenyataan ini dibuat menurut ketetapan Lembaga Pengarah bertarikh 7 April 2015.
153

statement on corporate governance - NCB Holdings Bhd

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