NYSESLAT Cover Memo and Teacher Notes

To:
District Test Coordinator
From: William Adam, NERIC Testing Coordinator
Gail Newcomb, NERIC Testing Coordinator
Re:
NYS English as a Second Language Achievement Test (NYSESLAT) Preprinted Answer Sheets
NOTE – per NYSED, answer sheets must arrive at NERIC no later than 4:00 PM, 5/28/2015
Date:
April 2015
Changes from previous year:
1. The 2015 NYSESLAT will have 3 answer sheets: Page 1-2, Page 3-4 and Page 5-6.
2. NERIC requires that all answer sheets, Class Rosters, and completed N24-2 forms must be returned to
NERIC after the tests have been scored.
3. Return Test Count Sheet: this form must be completed for every exam every time answer documents are
sent to NERIC or a Regional Scoring Site.
4. New Scoring Mode Code: #6 Scored by a private contractor (not a BOCES).
.
Enclosed, please find the preprinted answer sheets for your upcoming testing. Please note there are separate answer
sheets by grade level:
Grades K
Three Sheets
Form # TS8212, 8213, & 8214
Grades 1-2
Three Sheets
Form # TS8215, 8216, & 8217
Grades 3-4
Three Sheets
Form # TS8218, 8219, & 8220
Grades 5-6
Three Sheets
Form # TS8221, 8222, & 8223
Grades 7-8
Three Sheets
Form # TS8224, 8225, & 8226
Grades 9-12
Three Sheets
Form # TS8227, 8228, & 8229
Review the answer documents to make sure you have the correct sheets for your district. If there is a problem with
the test materials, please call Bill Adam at 518-862-5310 or Gail Newcomb at 518-862-5355, or send an email to
[email protected], or call Operation Services at 518-862-5417 immediately.
For any writing on answer sheets, use No. 2 pencil only.
Please DO NOT write in, place labels on, or make any marks in the area at the top of the answer sheet where
NERIC has preprinted the District Number, Student ID, CD, and School Number.
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A Class Roster will accompany the answer sheets. This roster is a list of your students and their student numbers.
If any demographic information is incorrect on the Answer Sheet, please write the correct information in the shaded
area only. On the Class Roster, please cross off any incorrect information and write the correct information. Send
a copy of the Answer Sheet Roster to your district CIO.
Extra Blank Answer Sheets are NOT included in your shipment of preprinted answer sheets. If you are missing a
NYSESLAT answer sheet for a student you must contact NERIC immediately. We request you provide NERIC
with limited demographic information via e-mail for any student that did not receive a preprinted NYSESLAT
answer sheet. You must inform your district CIO of this issue; your CIO must update the student’s data in
the Data Warehouse.
For each student whose preprinted answer sheet contains incomplete or incorrect information (i.e. Date of Birth,
Local ID Number, Grade, etc.), include that student on an N24-2 form. Students in the same school may be
recorded on the same N24-2 form, regardless of grade or homeroom. The data you provide on the N24-2 form is
used to complete scoring of the test alone.
Send a copy of all completed N24-2 forms and Class Rosters to you district CIO. If you were missing
NYSESLAT answer sheets and had to complete an Excel spreadsheet for NERIC, make a copy of that
spreadsheet for your district CIO. These documents must be sent to your district CIO to insure that these
students’ data are in the data warehouse prior to NERIC scanning the answer sheets. If these students have
not been added to the Data Warehouse in Demographics, Enrollment, and Program Services, and pushed to
Level 1, the assessment data cannot be loaded. These data in the Data Warehouse will be used by NYSED
for all statewide reports.
IMMEDIATELY following the last day of the testing period, 5/15/15, or ASAP; give a copy of the following,
if applicable, to your district CIO: Preprinted Class Roster with notes, and completed N24-2 Forms.
**Be sure to make a copy for your records.**
NOTE: There are no test booklet labels included in this shipment. MetriTech will provide you with the labels for
the NYSESLAT Test Booklets.
After the students have completed the Session 1-Listening/Reading, Session 2-Listening/Reading, Session 3Listening/Reading place the answer sheets in secure storage. When Speaking/Writing Sessions of the NYSESLAT
are completed, retrieve the Session 1, 2, and 3 answer sheets from secure storage and match each student's answer
sheets with the student's Writing Booklet. Place the Writing Booklet face down (you should see the Student Label)
and slip the answer sheets into the booklet with the tracking marks (the series of parallel bars down the side of the
page) inside the booklet. DO NOT FOLD the answer sheets. The answer sheets are ready for the scoring of the
Writing and Speaking sessions. Reminder, each grade has three answer sheets per student. Please keep each
student’s answer sheets together.
After scoring is completed please bundle the completed answer documents with paper tape. Place the District
Return Test Count Sheet on top of the bundled answer documents. Don’t forget to include answer sheets from
your out-of-district placement students. All NYSESLAT answer sheets MUST be returned to NERIC. Place in
a sturdy box or large reinforced manila envelope and ship to the address below. Per NYSED, answer sheets must
arrive at NERIC no later than 4:00 PM, Thursday, May 28, 2015. DO NOT include Test Booklets.
Northeastern Regional Information Center
Operations-Test Processing
900 Watervliet-Shaker Road, Suite 102
Albany, NY 12205
Test booklets and secure test materials – Please refer to the NYSESLAT School Administrator’s manual
Pages 26-28, “Returning Test Materials to MetriTech”. All secure material must be returned to MetriTech as
indicated in the NYSESLAT School Administrators Manual.
Please never STAPLE, FOLD, WRAP WITH RUBBER BANDS, ATTACH PAPER CLIPS or Post-it
Notes to the answer sheets. If you have any questions about the answer sheets, demographic data, extra sheets,
answer sheet roster or labels please contact Bill Adam or Gail Newcomb via phone (518)862-5310 / 5355 or via
email [email protected]; or visit our website: http://neric.org/Testing/index.cfm.
Thank you for your cooperation in this effort.
Rev. 3/26/15 WA
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Notes for Test Administrators of the NYSESLAT
Speaking Administration Dates: April 14 thru May 15, 2015
Listening, Reading, Writing, Administration Dates: May 4 thru May 15, 2015
Speaking, Listening, Reading, Writing, Make-up Dates: Make-ups must be given within the testing window
Scoring Window for Speaking: Speaking is scored as it is administered
Scoring Window for Listening, Reading, Writing: May 18 thru May 28, 2015
NYSESLAT Answer Sheets due to NERIC for scanning by 4:00 PM, Thursday, May 28, 2015
(Please share this sheet with the teachers administering the test)
Please DO NOT write in, place labels on, or make any marks in the area at the top of the answer sheet where
NERIC has preprinted the District Number, Student ID, CD, and School Number.
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The Group Code is not used by NERIC, please leave blank.
•
Students and Scorers must use black lead No. 2 pencil only.
•
Students and Scorers should make heavy black marks that fill the circle completely.
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Students and Scorers should erase cleanly any answer they may wish to change.
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Students and Scorers must make no stray marks on the answer sheet.
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For those students who have IEP or 504 Plan Accommodations, the test administrator should bubble in all
the testing accommodations used by the student at the time of the test.
Rev. 3/26/15 WA
Page 3 of 5
•
PRINT Transcriber’s Name:
• Please refer to the School Administrators Manual for instructions.
•
PRINT Scorers’ Names:
• Please refer to the School Administrators Manual for instructions.
•
Scorers’ Code Letters:
• Please refer to the School Administrators Manual for instructions.
•
REASONS NOT TESTED – bubble the answer sheet AND write the reason not tested on the roster report:
 Absent for entire test bubble should be filled in for students who miss all parts of the test and are unable to
attend the make-up sessions.
 Each session has its own Absent bubble. Fill in the appropriate bubble if the student was absent for only
that session (i.e. Listening, Reading, Speaking).
 Refused to take entire test bubble on the sheet should be filled in for students who refuse to take the
entire exam. These students will be considered to have "no valid test score" and will be counted as not
tested in verification reports and for accountability calculations.
 Administrative error, no score bubble should be filled in for a student who is unable to take the exam
due to an administrative problem or for students who take the test and it is determined after-the-fact that
an administrative error has taken place. You must inform SED and NERIC of any misadministration
(Please see Coding of Invalid Tests in the SAM).
 Not enrolled at time of test bubble must be filled in for students who:
1. Have moved out of the district prior to test administration. Be sure to inform your CIO.
2. EXCEPTIONS –
a) If you receive a preprinted answer sheet for a student, the level of test is correct (such as 1-2) but the
student’s grade is not correct (example: student is in grade 2 but grade 1 is printed on the sheet), DO
NOT bubble “Not Enrolled at Time of Test.” On the answer sheet in the shaded area draw a line
through the wrong grade, write the correct grade, and on the roster report write “in grade #.” This
sheet can be used to administer the test. Fill out the N24-2 form for this student. Be sure to make a
copy of the N24-2 form for your CIO.
b) If you receive a preprinted answer sheet for a student, the student’s grade and level of test is not
correct (example: received Grades 1-2 level answer sheets but the student is in grade 5), DO NOT
bubble “Not Enrolled at Time of Test.” On the answer sheet in the shaded area draw a line through
the wrong grade, write the correct grade, and on the roster report write “in grade #.” DO NOT USE
THIS ANSWER SHEET – Contact NERIC immediately via e-mail with the student name and grade
level. NERIC will ship the correct level answer sheet to you. Fill out the N24-2 form for this student.
The preprinted answer sheet must be returned to NERIC. Be sure to make a copy of the N24-2 form
for your CIO.
c) If you receive a preprinted answer sheet for a student who is not taking the NYSESLAT, on the
answer sheet in the shaded area write “Not taking NYSESLAT” and write the same on the roster
report on the line provided. Be sure to inform your CIO that the student received a NYSESLAT
answer sheet but did not take the test.
Rev. 3/26/15 WA
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 Medically excused bubble should be filled in for a student: who is incapacitated by illness or injury
during the test administration and make-up periods and have on file documentation from a medical
practitioner that the student is too incapacitated to be tested at the school, at home, or in a medical
setting. Medically Excused students, are considered to have no valid test score, and must be reported
with a final score of 999 and a standard met code of 93. These students are excluded from the numerator
and the denominator of the participation and performance accountability calculations.
•
Test Administrators should review completed answer sheets to make sure bubbles are filled in correctly, that all
erasures are complete and that there are no stray marks on the answer sheet. Never use liquid paper or correction
fluid on the answer documents.
•
For each student whose preprinted answer sheet contains incomplete or incorrect information (i.e. Name, Date of
Birth, etc.), include that student on an N24-2 form. Be sure to make a copy of the N24-2 form for your CIO.
•
Note 1: Scoring Spring 2015 on page 4 is REQUIRED! DO
NOT LEAVE BLANK. Note: There is a new Scoring Model
Code; #6 Scored by a private contractor (not a BOCES).
•
Note 2: In order for a student to receive a NYSESLAT scale score and performance level, a raw score
must be calculated for each session of the test; i.e. Listening, Speaking, Reading, and Writing.
•
If you have a question or are unsure about any of these instructions, contact Bill Adam or Gail Newcomb
at 518-862-5310 / 5355 or [email protected].
You may send your NYSESLAT answer sheets to NERIC any time prior to this date.
But, per NYSED, NYSESLAT answer sheets must arrive at NERIC no later than 4:00 PM,
Thursday, May 28, 2015.
Ship to: Northeastern Regional Information Center
Operations-Test Processing
900 Watervliet-Shaker Road, Suite 102
Albany, NY 12205
NOTE - The NYSESLAT booklets are to be returned to MetriTech. Do not forget to bubble the sections on page 4
of the answer sheet that are to be completed by the teacher/scorer. Once the booklets are mailed to MetriTech
for secure destruction; it is impossible to retrieve this information.
Rev. 3/26/15 WA
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