Welcome Mayors & Vice Mayors!

Mayors’ Council of Oklahoma
Mayors’ Summer Conference
June 18-20, 2015
Tahlequah, Oklahoma
Welcome Mayors & Vice Mayors!
Mayors & Vice Mayors
Summer Conference Planning Packet
You’re Busy So We’re Keeping It Simple ...
Mayors are busy people so we are providing you with a checklist to streamline
your participation in the Mayors & Vice Mayors’ Summer Conference in Tahlequah.
Just keep this checklist handy to make the deadlines, win prizes, and enjoy the
conference! 

Complete your registration
• Decide if you want to play golf (scramble with prizes)
• Ask family members what events they plan to attend and register them;
• If you have someone else complete your registration form, make sure that they know your preference in activities.
Think about your goals and issues for your community and all Oklahoma communities as preparation for the roundtable sessions.
one or more door prizes from your community if you would like. (We will
 Bring
have drawings for door prizes brought by mayors throughout the conference)

Plan on a relaxed weekend with plenty of time to meet and share ideas with fellow
mayors & vice mayors.
Mayors’ Summer Conference Highlights
June 18-20, 2015  Tahlequah, Oklahoma
Sponsored by the Mayors’ Council of Oklahoma (MCO)
for Oklahoma Mayors, Vice Mayors and their families.
4 Golf Scramble:
Cherokee Springs Golf Course
4 Tours of Tahlequah City Facilities
4 Great Networking Opportunities
4 Mayors’ Roundtables
This is your chance to share ideas, ask questions,
and brag a little.
Mayors’ Council of Oklahoma
Mayors’ Summer Conference
June 18-20, 2015
Holiday Inn Express
2143 Mahaney Ave., Tahlequah, OK 74464
THURSDAY, JUNE 18, 2015
PRELIMINARY AGENDA
8:00 a.m.
Golf at Cherokee Springs Golf Course (Transportation on your own.)
700 E Ballentine Rd.
Noon
Lunch (provided for participating golfers.)
1:00 p.m.
Registration at the Northeastern State University Event Center (1041 N Grand Ave)
2:00 p.m. – 4:00 p.m.
MCO Board Meeting at Northeastern State University Event Center
4:00 p.m. – 5:00 p.m.
OML Board Meeting at Northeastern State University Center, Red Bud Room
5:45 p.m. - 9:00 p.m.
Dinner sponsored by NSU. Dinner followed by performance of
River City Players at NSU Playhouse, Dinner at the Event Center
9:00 – 11:00 p.m.
Hospitality Suite at the Holiday Inn Express
FRIDAY, JUNE 19, 2015
7:00 a.m.
Continental Breakfast provided by Hotel
8:15 a.m. - 9:05 a.m.
Critical Incident Response - Speaker TBA
Northeastern State University Center, Red Bud Room
9:15 a.m. - 11:45 a.m. Hot Topics for Mayors’ Discussions
Noon
Lunch at The Branch
1:30 p.m. - 4:00 p.m.
Hands-on activities for spouses at the Cherokee Art Center ($20.00 each)
1:30 p.m. - 4:30 p.m.
Tours
6:00 - 10:00 p.m.
 Tour Option A:
 Tour Option B:
NSU Event Center
NSU Event Center
New Fire Station
Municipal Airport
New Police Station
Tahlequah Industrial Park
Tahlequah Public Works Authority
Anthis-Brennan Recreation Center
Armory Municipal Center
Armory Municipal Center
Dinner and Entertainment at West Siloam Spring’s Mayor Elaine Carr’s House
1950s - 1960s Costume Party!
Transportation provided by the Cherokee Hotel & Casino
SATURDAY, JUNE 20, 2015
7:00 a.m.
Continental Breakfast provided by Hotel
7:45 a.m.
Travel to Red Bud Room at the University Center (Transportation on your own.)
8:00 a.m. - 12:00 p.m.
Roundtables including speakers from, Cherokee Nation, Tahlequah Area Chamber of Commerce, Northeastern State University, & the City of Tahlequah
MCO Mayors’ Summer Conference Registration
June 18-20, 2015 • Tahlequah, OK
Mayor or Vice Mayor _____________________________________________________________________
Billing Address ______________________________________________________________________
City, State, Zip
______________________________________________________________________
Email Address ______________________________________________________________________
Spouse/Guest Name(s) __________________________________________________________________
If you are new to your position, who did you replace? _____________________________________________________
MAYOR / VICE MAYOR REGISTRATION FEES:
 MCO Member Mayor / Vice Mayor
 Non-member MCO Mayor / Vice Mayor
 Golf Tournament
Total
$50
$________
$100
$________
$55$________
(Please check box for option(s)
in which you plan to participate.)
THURSDAY
 Golf (Handicap_______)
 SUBTOTAL MAYOR / VICE MAYOR - - - - - - - - - - - - > $________
SPOUSE / GUEST REGISTRATION FEES:
Total
 Spouse / Guest(s)
$30 each $________
 Spouse / Guest(s) activity
$20 each $________
Non-member Spouse / Guest(s)
$60 each $________
 Golf Tournament
$55
$________
 City will pay for spouse / guest(s)
 Bill spouse / guest(s) registration(s) to: ______________________________________________________________________
 SUBTOTAL SPOUSE / GUEST - - - - - - - - - - - - - - - - > $________
Tour Options:
A1  B1
 TOTAL AMOUNT DUE FOR ALL REGISTRATIONS: $_______
PAYMENT PROCESSING:  Payment Enclosed  Master Card  Visa  P.O. #____________  Please Invoice
Name (as it appears on your card):______________________________________________________________________________
Card No.________________________________________ Exp. Date (Month/Year)_____________Three digit V code____________
(The V Code is the three-digit number found on the back of the card on the signature panel after the card number.)
Credit Card Billing Address / Zip Code___________________________________________________________________________
Signature_________________________________________________________________________________________________
MAIL TO ARRIVE BY NO LATER THAN JUNE 12 TO: MCO, 201 N.E. 23rd, Oklahoma City, OK 73105 or fax to 405-528-7560.
CANCELLATION POLICY: For a full refund, cancellations must be received in writing no later than 5 p.m., Monday, June 15, 2015. No cancellations
will be accepted the day of the conference. All registrants will be billed.
HOTEL ACCOMMODATIONS: If you require hotel accommodations during the Summer Conference, please contact the Holiday Inn Express, 2143 Mahaney Ave. 918-506-4545 to make your reservation. Please tell them you will be attending the Mayor’s Conference so that you will get the Conference
room rate of $89. Our cutoff date for rooms is May 29th. After that date rooms may not be available and/or you will pay a higher rate. If you are paying
with a purchase order, you must submit the purchase order at the time you make your reservation. Check-in time is 3:00 p.m. and check out time is
12:00 p.m.