Proclamation Number Two - Prince Hall Grand Chapter of the State

Prince Hall Grand Chapter, Order of the Eastern Star
State of Connecticut, Incorporated
Website: www.phgcoesct.org
Mrs. Bernadine O. Charles #1
Grand Worthy Matron
32 Cedar Street
Ansonia, CT 06401
(203) 545-8291
E-mail: [email protected]
[email protected]
Mr. Richard A. Gaskins, Sr. #2
Grand Worthy Patron
P.O. Box 9108
New Haven, CT 06532-0108
(203) 435-8121
Email: [email protected]
[email protected]
April 24, 2015
Mrs. E. Lavern Jenkins #4
Grand Associate Matron
128 Joseph Street
Waterbury, CT 06705
(203) 757-4994
Email: [email protected]
Mr. Raymond F. Johnson, Jr. #2
Grand Associate Patron
190 Mildred Road
Meriden, CT 06450
(203) 605-8956
Email: [email protected]
Mrs. Vernelle J. Davis #22
Grand Conductress
744 Tower Avenue
Hartford, CT 06112
(860) 243-9486
Email: [email protected]
Mrs. Sonda J. Thomas #2
Grand Associate Conductress
18 Antonio Avenue
Meriden, CT 06451
(203) 2014-5183
Email: [email protected]
Mrs. Lillie Cain #26
Grand Treasurer
60 Training Hill Road
Middletown, CT 06457
(860) 347-2140
E-mail: [email protected]
Mrs. LaTisha Clinepeat#2
Grand Secretary
1755 Quinnipiac Avenue
Hamden, CT 06513
(203) 889-7343
E-mail: [email protected]
[email protected]
Grand Trustees
Mrs. Ora Ware #16
Mr. Webb Hallman #2
Mr. Samuel Mitchell #8
Mrs. Cynthia King #14
Mrs. Phyllis M. Hargrove, PGM #2
Grand C.C.F.C.
Mrs. Juanita E. Wells, PGM #7
15 Goldfinch Terrace
East Lyme, CT 06333
(860) 739-7969
E-mail: [email protected]
Proclamation Number Two
To: Grand Chapter Officers Elected and Appointed, Past Grand
Matrons, Past Grand Patrons, Worthy Matrons, Worthy Patrons, Past
Matrons, Past Patrons, Officers and Members of all Subordinate
Chapters of Prince Hall Grand Chapter, Order of Eastern Star, State of
Connecticut, Inc.
Greetings:
“He that dwelleth in the secret place of the most High shall abide under
the shadow of the Almighty, I will say of the Lord, he is my refuge and
my fortress: my God, in him will I trust”. Psalms 91:1-2
By the power and authority vested in us as, Grand Worthy Matron Sister
Bernadine Olivia Charles and Grand Worthy Patron Brother Richard
Allen Gaskins, Sr., we do hereby issue Proclamation No. 2 to be read
at three (3) consecutive meetings and copies given each member.
Please take due notice and govern yourselves accordingly to the
following information.
We greet you in the name of our Lord and Savior for all his Grace and
Mercies over the past year.
Grand Session Information
The One Hundred and Twenty-First Annual Grand Session of the Order
of Eastern Star will convene on September 10-13, 2015 (Thursday thru
Sunday) at the Sheraton Hartford Hotel, 100 Capital Boulevard, Rocky
Hill Connecticut 06067.
Hotel Reservations
Hotel reservations are now being accepted. The rate is $95.00 per night plus 15%
(14.25) occupancy tax for double or king size beds. Check-in time is 3:00 p.m. and
Check-out time is 12:00 a.m. Upon check-in please verify your departure and
date. The deadline for the above rate is August 14, 2015.
You may make reservations in the following manner:
Phone: 1-888-627-8263
Web link to reserve hotel room:
https://www.starwoodmeeting.com/Book/PrinceHallChapter
Reference Code: Prince Hall Grand Chapter
Registration
Advanced Registration is due on or before August 7, 2015. The cost is Eighty-five
Dollars ($85.00) and will include your kit bag, two (2) lunch tickets, souvenir
journal, I.D. badge and proceedings. Friday Meal is Roasted Chicken. Meal
Choice for Saturday is either Braised Short Rib Beef or Flounder Fillet.
Late Registration is Ninety Dollars ($90.00) and must be paid by cash or money
order Please note – “personal checks” will not be accepted for late registration.
Pre-paid Breakfast has been reserved at the cost of $15.00 per day. A variety of
breakfast buffet items will be served.
Checks should be made payable to: PHGC of CT and mail to the Grand Secretary,
Sis. Latisha Clinepeat, 1755 Quinnipiac Avenue, New Haven Ct 06513.
All Delegates must pre-register through their Chapters. (See attached form).
There is NO REGISTRATION fee for the Past Grand Matrons, Past Grand Patrons.
Chapter Secretaries please list these officers on your Chapter Registration Form.
Note: ALL members will be responsible for picking up their convention kit and
badge individually. Please have your 2015 dues card available for inspection.
Delegates and Credentials
We are requesting each Chapter to send four (4) delegates; Worthy Matrons,
Worthy Patron, Associate Matron and Associate Patron. A proxy must be elected
by each Constituent Chapter. No Elected or Appointed Grand Officer shall be
elected as proxy. Two (2) copies of the Credential Form must be completely filled
out attested with the Chapter Seal; signatures of the Worthy Matron and
Secretary. Mail to the Grand Secretary postmark on or before August 8, 2015.
Your second (2nd) copy should be given to the Credential Chairperson, Sis. Joyce
Lundy, PM #25 upon your arrival at the Hotel. (See attached form)
It is the responsibility of the Worthy Matron to place the Credential Form in the
hand of the Chairperson before the opening of our 121st Grand Session on
Thursday- September 10, 2015.
September 10, 2015
Dedication of Meeting Hall and Opening Ceremonies
For the purpose of dedicating the meeting room for the Prince Hall Grand Session,
all Grand Chapter Officers elected and appointed are requested to be in their
respected stations by 5:45 P.M. (sound of the gavel). The Dedication of the
Meeting Room and Ritualistic Opening will begin at 6:00 P.M. sharp.
Chapter of Sorrow
The Chapter of Sorrow will begin at 7:00P.M. and all Chapters are requested to
cordially invite the families and friends of their deceased member(s) who
departed this life August 1, 2014 through July 31, 2015 in writing no later than
August 8, 2015. Worthy Matrons and Worthy Patrons please stand with your
members as the Grand Secretary calls your deceased member name(s). Please
note one (1) floral arrangement per Chapter for your deceased member(s) is
requested and is to be placed in the Grand East at the foot of the dais in memory
of your deceased member(s). Please mail your report to the Grand Secretary no
later than August 8, 2015. Please be sure to include your deceased member(s)
full name and date of their demise.
Friday – September 11, 2015
Devotional Service
Friday morning from 8:15-8:45 A.M. we will begin our business day with
Devotional Service under the direction of our Grand Chaplain, Sis. Judy Simpson,
P.M. Please join us in Praise, Worship and Prayer
Full Business Day
The Gavel will sound in the Grand East at 9:00 A.M. and we will begin our
business transactions. All Committees are requested to have your Reports
prepared and e-mail or mailed to the Grand Secretary by August 8, 2015, except
those reports which cannot be completed until arrival at the Grand Session.
Please refer to your Book of Reports to see when you are scheduled to present
your report in order to expedite time.
At approximately 10:00 A.M. we will officially receive into our 121st Grand Session
our Past Grand Matrons and Past Grand Patrons; thereafter we will receive our
Subordinate Chapters Worthy Matrons and Worthy Patrons. Please be advised
roll call of all Worthy Matrons, Worthy Patrons and proxy will be held on both
Friday and Sunday.
Election of Officers
Election of Officers will take place at 3:00 P.M.
Public Relations/Scholarship Programs
The Public Relations Program will take place Friday evening at 7:00 P.M. The
Grand Chapter’s chosen charity will be presented. Dress attire is Business Casual.
Saturday – September 12, 2015
The reception of all visiting Jurisdictions Grand Worthy Matrons, Grand Worthy
Patrons. Worthy Grand Matrons, Worthy Grand Patrons and their Delegations will
begin to be received at 9:30 A.M., followed by our Connecticut Concordant
Bodies. Our Grand OES Queen, Sis. Linda Knight #9 will be officially received.
The Most Worshipful Grand Master, the Honorable Charles L. Robinson, Jr., and
his cabinet will be received at 12 Noon or at his will and pleasure.
Our Youth Department (Order of Novae) will follow under the direction of Sis.
Tomi Veale, #1 Grand Youth Director.
Entertainment
Our Evening event will be an evening of “Dancing with the Stars” sponsored by
our Special Deputies. Donation $10.00. Additional information and tickets will be
sent under separate mailing.
The Grand Worthy Matron and Grand Worthy Patron request all to support this
event.
Sunday – September 13, 2015
Devotional Service – 8:00 A.M.
Devotional Service will commence at 8:00 A.M. Communion will be served. Please
show your support and join us in Worship
Annual Returns
Each Chapter must submit (one copy) their Annual Returns to the Grand Secretary
and Chairperson PM Sis. Hazel Walker-Frankson #22, 11-A Carillon Drive, Rocky
Hill, CT 06067 on or before August 8, 2015 (see attached form).
Charity and Good Cheer
Each Chapter is requested to submit a donation for Charity and Good Cheer along
with your Annual Return. Donations are to be mailed to the Grand Secretary.
Arts and Crafts for 2015
We will continue the Basket Project. Each Chapter shall present a surprise basket
on Thursday, September 10th to the Chairpersons, Sis. Etta Royster, PM and Sis.
Edith Gooch, PM #8, prior to Opening Ceremonies, to be raffled off on Saturday
evening, September 12. Additional information will be forthcoming from Sis.
Royster. All baskets will be placed in the registration room each night; the doors
will be locked. For additional information if required please contact Sis. Etta
Royster at (203) 576-6617.
Kit Stuffers
We are requesting articles such as pens, pencils, flyers, crackers, water, candy,
etc. as items to be placed in our Kit Bags. Please contact Sis. LaKisha Jordan, #1 at
(203-287-0656).
Vendors
We are seeking Vendors for this year’s session. The price for Friday and Saturday
is $75 per table each day and Sunday $50 per table. Please contact Sis Laura
Johnson-Dawson, PM #2 (203-230-0862) for more information.
Constitution and Code
Any proposed changes, corrections or amendments to the Constitution and Code
shall be submitted to PGP Bro. William Randolph, 201 Park Avenue, Bloomfield,
CT 06002. The deadline is July 31, 2015.
Jurisprudence
The reporting deadline is July 31, 2015 for submission on By-Law changes for
Chapters. All matters for the Jurisprudence Committee must be submitted to the
Chairperson, PGM Sis. Karen E. Dowdell 990 W. Main Street, #320, Waterbury, CT
06708. Should you have any question please call (203 753-0096)
Note: If your Chapter has any action to be brought before the Constitution and
Code or Jurisprudence Committees, a representative must be present when this
Committee meets on August 8, 2015. All Worthy Matrons and Worthy Patrons
are asked to be present at this meeting.
Souvenir Journal
Grand Elected Officers and each Chapter are urge to place an ad in the journal.
The deadline is August 8, 2015. The rates are as follows:
Full Page
Quarter Page
Patron List
Inside Back Cover
$ 60.00
$ 30.00
$ 3.00
$175.00
Half Page
$ 45.00
Mr. & Mrs. Patron $ 5.00
Outside Back Cover $ 200.00
(Full Page and Half Page only are with or without photo). Camera ready is
preferred. It is encouraged that ads be e-mailed directly to Grand Associate
Conductress Sis. Sonda Thomas at [email protected] or Grand Conductress
Sis. Vernelle J. Davis at [email protected]
Hotel Premises/Hospitality
While on hotel premises, please be courteous to other guest by avoiding loud
music and loud voices especially during late hours. If you have any questions,
complaints or issues regarding the hotel please see PGM Phyllis Hargrove. The
Hotel prohibits the use of candles, sternos or any electrical cooking appliances on
hotel premises. The Grand Chapter will not be responsible for any liability levied
for negligence of this policy. It is requested that you refrain from food and
beverages being brought into the hotel unless you purchase it from the hotel.
We hereby proclaim, Proclamation Number Two to be read at all Chapter
meetings until the Session has begun. Given under our Hands and Great Seal of
Prince Hall Grand Chapter, Order of Eastern Star State of Connecticut,
Incorporated, on this 30th day of April 2015.
Yours in the Star
Sis. Bernadine Olivia Charles
Grand Worthy Matron
Bro. Richard Allen Gaskins, Sr.
Grand Worthy Patron
Attest:
Sis. LaTisha Clinepeat
Grand Secretary
Cc: Charles L. Robinson, Jr., Most Worshipful Grand Master
Registration Committee