Postgraduate Handbook 2015 - UTAR Research Portal

Transcription

Postgraduate
Handbook
2015
Prepared by :Amirtha Sangeetha
Version:1.0
POSTGRADUATE HANDBOOK
DECLARATION
The University reserves the right to amend the Postgraduate Handbook from time to time at
its sole discretion, based on Senate approval of the amendment made to the Postgraduate
Rule and Regulations, Guidelines and SoP when deemed necessary.
CONTACTS
Prof Dr. Faidz bin Abd Rahman
Director of Institute of Postgraduate Studies and Research
Tel: 03-79582628 Ext 7138. Email: [email protected]
Dr. Chong Yee Lee
Deputy Director of Institute of Postgraduate Studies and Research
Tel: 05-4688888 Ext: 4359 Email: [email protected]
Engr. Dr Lee Sheng Chyan
Deputy Director of Institute of Postgraduate Studies and Research
Mr Loh Yeong Ying
Assistant General Manager
Programme Officers Perak Campus
Ms Loo Jun Yi
Tel:605-468 8888 Ext: 2229 Email: [email protected]
Ms Vani a/p Ramu
Tel:605-468 8888 Ext: 2229 Email: [email protected]
Programme Officers at PJ Campus
Ms Wong Fook Moi
Puan Zuraini Binti Mohmad Shari
Ms Tan Lee Teng
Ms Amirtha Sangeetha Ganesan
Intellectual Pursuits through Sustainable Research
Page i
Table of Contents
1.0 GENERAL ........................................................................................................................... 1
1.1 Definitions........................................................................................................................ 1
1.2 Postgraduate Administrative Structure ............................................................................ 2
2.0 Master‟s and Ph.D. Programmes ......................................................................................... 3
2.1 Postgraduate Programmes and Mode of Study ................................................................ 3
2.2 Duration of Study ............................................................................................................. 5
3.0 ADMISSION ....................................................................................................................... 6
3.1 Entry Requirement ........................................................................................................... 6
3.2 English Language Requirement ....................................................................................... 8
3.3 Application Procedure ..................................................................................................... 8
3.4 Deferment of Admission .................................................................................................. 9
4.0 REGISTRATION .............................................................................................................. 10
4.1 New Candidate ............................................................................................................... 10
4.1.1 Checklist for New Student .......................................................................................... 10
4.2Active Candidate ............................................................................................................. 11
4.2.1 By Research ................................................................................................................ 11
4.3.2 By Mixed Mode and By Coursework ......................................................................... 11
4.3 Dissertation for Mixed Mode and Project Registration for Courswork ......................... 12
4.4 Application for Unit Waiver .......................................................................................... 12
4.5 Progress of Studies ......................................................................................................... 12
5.0 FEES .................................................................................................................................. 13
5.1 Payment of Fees ............................................................................................................. 13
5.2 Fees Breakdown ............................................................................................................. 13
5.3 Recurring Fees ............................................................................................................... 14
5.4 Refund of Fees ............................................................................................................... 14
5.5 Late Payment/Reinstatement Fees ................................................................................. 14
5.6 Transfer of Fees ............................................................................................................. 15
6.0 Supervision ........................................................................................................................ 15
6.1 Supervisor Appointment ................................................................................................ 15
6.3 Supervisor to Candidate Ratio ....................................................................................... 15
6.4 Supervisor Selection Criteria ......................................................................................... 15
6.5 Change/Addition of Supervisor(s) ................................................................................. 16
6.6 Role of Supervisor ......................................................................................................... 16
6.7 Absence of Supervisor ................................................................................................... 16
7.0 Monitoring and Grading System ....................................................................................... 17
7.1 6th monthly Progress Monitoring for By Research, By Published Work and Mixed
Mode .................................................................................................................................... 17
7.2 Grading System for Mixed Mode and Coursework ....................................................... 17
7.3 Appeal for Review of Unit Examination Results .......................................................... 19
8.0 ADD AND DROP, LEAVE OF ABSENCE, EXTENSION OF CANDIDATURE AND
WITHDRAWAL...................................................................................................................... 20
8.1 Add and Drop of Unit .................................................................................................... 20
8.2 Withdrawal of Unit ........................................................................................................ 20
8.3 Leave of Absence ........................................................................................................... 20
8.4 Extension of Candidature ............................................................................................... 21
8.5 Withdrawal of Candidature ............................................................................................ 21
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9.0 CHANGE AND CONVERSION ...................................................................................... 21
9.1 Change of Title and Area of Research ........................................................................... 21
9.2 Approval and Change of Dissertation/Thesis Title ........................................................ 21
9.3 Approval and Change of Research Project Title............................................................ 22
9.2 Change of Mode of Study .............................................................................................. 22
9.3 Conversion from Master‟s Degree to PhD Degree Programme .................................... 22
10.0 EXAMINATION ............................................................................................................. 23
10.1 Eligibility of Entry into Examinations....................................................................... 23
10.1.1. Absence from Examination...................................................................................... 23
10.1.2 Incomplete Units ....................................................................................................... 23
10.1.3 Repeat of Unit ........................................................................................................... 24
10.1.4 Board of Examiners (for Coursework) ..................................................................... 24
10.1.5 Research Project Submission .................................................................................... 24
10.2 Proposal Defence ......................................................................................................... 25
10.3 Work Completion Seminar .......................................................................................... 25
10.3.1 Early Submission of Dissertation/Thesis .................................................................. 26
10.4 Appointment of Examiners .......................................................................................... 26
10.5 Submission for Thesis/Dissertation for Examination .................................................. 26
10.6 Member of Board of Examiners (Thesis/Dissertation) for By Research and Published
Work .................................................................................................................................... 27
10.7 Viva Voce .................................................................................................................... 27
10.7.1 Viva voce assessment ............................................................................................... 27
10.7.2 Dissertation/ Thesis Assessment ............................................................................... 28
10.11 Graduation.................................................................................................................. 29
10.11.1 Requirements for Conferment of Degree (by Research) ........................................ 29
10.11.2 Requirements for Conferment of Degree (By Mixed Mode and Coursework) ...... 29
10.11.3 Requirements for Conferment of Degree (By Published Works) ........................... 29
11.0 Termination and Reinstatement ....................................................................................... 30
11.1 Termination of Candidature ......................................................................................... 30
11.2 Reinstatement ............................................................................................................... 30
12.0 Intellectual Property ......................................................................................................... 31
12.1 Plagiarism .................................................................................................................... 31
12.1.1 Plagiarism Checking ................................................................................................. 31
13.0 Publication ....................................................................................................................... 31
13.1 Publication requirement – By Research ....................................................................... 31
14.0 Online resources............................................................................................................... 32
14.1 UTAR Student Portal ................................................................................................... 32
14.2 Unit registration ........................................................................................................... 36
14.3 Progress report system ................................................................................................. 37
14.4 WBLE .......................................................................................................................... 39
14.5 Postgraduate Studies related form and guidelines ....................................................... 41
Appendix 1 -Progress of Studies By Research ........................................................................ 43
Appendix 2 Progress of Studies By Coursework ..................................................................... 44
Appendix 3- Progress of Studies By Mixed Mode .................................................................. 45
Appendix 4 – Academic Calender ........................................................................................... 46
Page iii
1.0 GENERAL
1.1 Definitions
Applicant
BOE
Candidate
Candidature
CGPA
Coursework
Programme
FBO
FRDPC
FGO
MUET
Mixed Mode
Programme
HoP
IELTS
IPSR
LoA
PSC
PD
Research
Programme
Senate
TOEFL
Viva Voce
WCS
WBLE
: means a person who submits an application to the IPSR to be considered for
Admission in UTAR to pursue a postgraduate programme.
: Board of Examiners.
: refers to a student who has registered and is in the process of preparing or
conducting his/her research work.
: means a status of a registered student.
: Cumulative Grade Point Average
: refers to postgraduate programme with a research component of less than
fifty (50) percent
: Faculty Board
: Faculty R&D and Postgraduate Committee
: Faculty General Office
: Malaysian University English Test
:refers to postgraduate programme with at least a fifty (50) percent research
component.
: Head of Programme
: International English Language Testing System
: Institute of Postgraduate Studies and Research.
: Leave of Absence, refers to a period during which a student has been granted
permission to temporarily suspend his/her studies.
: Postgraduate Studies Committee
: Proposal Defence.
: refers to postgraduate programme where candidates are required to contribute
to original research in a research environment.
: refers to the Senate the highest authority on academic matters in
the University.
: Test of English as A Foreign Language
: refers to an oral examination in which the examiners assess the research
work on the basis of the student‟s defence of his/her research.
: Work Completion Seminar
: Web Base Learning Environment
Page 1
1.2 Postgraduate Administrative Structure
Senate
Chairman: VP(R&D and
Commersilization.
Members: Director of IPSR,
Deans of Faculties, Directors of
Institution, Academic Centers
Secretariat:IPSR
The Postgraduate studies Committee shall:
(a) Formulate vision and mission of UTAR‟s
postgraduate studies for Senate approval;
(b) Consider and recommend the curriculum and
development of postgraduate programmes to Senate;
(c) Consider and recommend on examination matters of
postgraduate programmes to Senate;
(d) Evaluate and recommend to Senate research
proposal/application of postgraduate candidate
submitted by Faculty Board;
(e) Coordinate any other academic matters relating to
postgraduate studies;
(f) Review of Rules/Regulations regarding postgraduate
studies and make recommendations to Senate; and
(g) Carry out any other duties as directed by Senate.
Provides the administrative services
needed for the setting up, running and
continuous quality assurance and
enhancement for postgraduate studies
Chairman: Dean of Faculty
To recommend all matters
pertaining to the postgraduate
programme to FBO for PSC and
Senate for approval.
Chairman: Deputy Dean (R&D)
of Faculty
Povides the core academic and
research content of the programmes
Page 2
2.0 Master’s and Ph.D. Programmes
2.1 Postgraduate Programmes and Mode of Study
The UTAR offers postgraduate programmes for both Master„s and PhD Degrees.Programme
offered by the respective faculty are as follows:
Programme
Institute of Chinese Studies
Master of Chinese Studies
Structure
Mode of
study
by Mixed
Mode
Full Time
Part Time
Master of Arts (Chinese
Studies)
by Research
Full Time
Part Time
Doctor of Philosophy
(Chinese Studies)
by Research
by Published
work
Full Time
Part Time
Lee Kong Chian Faculty of Engineering and Science
by
Full Time
Master of Information
Coursework
Systems
Part Time
Master of Mathematics
by
Coursework
Full Time
Part Time
Master of Engineering
(Electrical)
by
Coursework
Full Time
Part Time
(Mechanical)
by
Coursework
Full Time
Part Time
Master of Project
Management
by
Coursework
Full Time
Part Time
Master of Science
by Research
Full Time
Part Time
Science
by Research
Full Time
Part Time
(Science)
(Engineering)
by Research
by Published
work
Full Time
by Research
by Published
work
Full Time
Part Time
Part Time
Duration
Classes Conducted
Min: 1.5 years
Max: 4 years
Min: 2 years
Max: 6 years
Min: 1.5 years
Max: 4 years
Min: 2 years
Max: 6 years
Min: 2 years
Max: 6 years
Min: 4 years
Max: 6 years
Petaling Jaya Campus
Min: 1 years
Max: 4 years
Min: 2 years
Max: 6 years
Min: 1.5 years
Max: 4 years
Min: 2 years
Max: 6 years
Min:1 years
Max:4 years
Min: 2 years
Max: 6 years
Min: 1 years
Max: 4 years
Min: 2 years
Max: 6 years
Min: 1 years
Max: 4 years
Min: 2 years
Max: 4 years
Min: 1 years
Max: 4 years
Min: 2 years
Max: 6 years
Min: 1 years
Max: 4 years
Min: 2 years
Max: 6 years
Min: 2 years
Max: 6 years
Min: 4 years
Max: 8 years
Min: 2 years
Max: 6 years
Min: 4 years
Max: 8 years
Kuala Lumpur Campus
Kuala Lumpur Campus
Kuala Lumpur Campus
Kuala Lumpur Campus
Kuala Lumpur Campus
Kuala Lumpur Campus
Page 3
Programme
Structure
Faculty of Creative Industries
by Mixed
Master of Communication
Mode
Mode of
study
Full Time
Part Time
Master of Arts
(Communication)
by Research
Full Time
Part Time
Faculty of Accountancy and Management
by
Master of Business
Coursework
Administration
Full Time
Part Time
Master of Business
Administration (Corporate
Governance)
by
Coursework
Master of Business
Administration (Building
Management)
by
Coursework
Master of Philosophy
by Research
Full Time
Part Time
Full Time
Part Time
Full Time
Part Time
by Research
Full Time
by Published
Part Time
work
Faculty of Engineering and Green Technology
by Research
Full Time
by Published
Science
work
Part Time
(Electronic Systems)
by
Coursework
Full Time
Part Time
(Engineering)
by Research
Full Time
by Published
work
Part Time
Faculty of Business and Finance
by
Master of Business
Coursework
Administration (Corporate
Management)
Master of Philosophy
by Research
Full Time
Part Time
Full Time
Part Time
by Research
Full Time
by Published
work
Part Time
Duration
Classes Conducted
Min: 1.5 years
Max: 4 years
Min: 2 years
Max: 6 years
Min: 1.5 years
Max: 4 years
Min: 2 years
Max: 6 years
Min: 1.5 years
Max: 4 years
Min: 2.5 years
Max: 6 years
Min: 1.5 years
Max: 4 years
Min: 2.5 years
Max: 6 years
Min: 1.5 years
Max: 4 years
Min: 2.5 years
Max: 6 years
Min: 1 years
Max: 4 years
Min: 2 years
Max: 6 years
Min: 2 years
Max: 6 years
Min: 4 years
Max: 8 years
Min: 1 years
Max: 4 years
Min: 2 years
Max: 6 years
Min: 1 years
Max: 4 years
Min: 2 years
Max: 6 years
Min: 2 years
Max: 6 years
Min: 4 years
Max: 8 years
Perak Campus
Min: 1.5 years
Max: 2.5 years
Min: 2 years
Max: 5 years
Min: 1 years
Max: 4 years
Min: 2 years
Max: 6 years
Min: 2 years
Max: 6 years
Min: 4 years
Max: 8 years
Perak Campus
Sungai Long Campus
Sungai Long Campus
Perak Campus
Perak Campus
Perak Campus
Perak Campus
Faculty of Science
Page 4
Programme
Structure
Master of Science
by Research
Mode of
study
Full Time
Duration
Part Time
by Research
Full Time
by Published
work
Faculty of Medicine and Health Science
by Research
Master of Medical Sciences
Part Time
(Science)
Full Time
Part Time
(Medical Sciences)
by Research
Full Time
by Published
Part Time
work
Faculty of Information and Communication Technology
Full Time
Master of Science (Computer by Research
Science)
Part Time
(Computer Science)
by Research
Full Time
Part Time
Faculty of Arts and Social
Master of Philosophy (Social
Science)
by Research
Full Time
Part Time
Master of Psychology
(Industrial Organisational
Psychology)
by Mixed
Mode
Full Time
Doctor of Philosophy(Social
Science)
by Research
Full Time
by Published
work
Part Time
Part Time
Classes Conducted
Min: 1 years
Max: 4 years
Min: 2 years
Max: 6 years
Min: 2 years
Max: 6 years
Min: 4 years
Max: 8 years
Perak Campus
Min: 1 years
Max: 4 years
Min: 2 years
Max: 6 years
Min: 2 years
Max:6 years
Min: 4 years
Max: 8 years
Sungai Long Campus
Min: 1 years
Max: 4 years
Min: 2 years
Max: 6 years
Min: 2 years
Max: 6 years
Min: 5 years
Max: 8 years
Perak Campus
Min: 1 years
Max: 4 years
Min: 2 years
Max: 4 years
Min:1.5 years
Max: 4 years
Min: 2 years
Max: 6 years
Min: 2 years
Max: 4 years
Min: 4 years
Max: 8 years
Perak Campus
Perak Campus
Sungai Long Campus
Perak Campus
Perak Campus
Perak Campus
2.2 Duration of Study
Programmes
Full-time
Part-time
Min Dur.
Max Dur.
Min Dur.
Max Dur.
1 or 1.5
4
2
6
Master’s by Mixed Mode
1.5
4
2
6
Master’s by Coursework
1 or 1.5
2.5 or 4
2 or 2.5
5 or 6
2 or 3
5 or 6
4 or 5
6 or 8
Master’s by Research
PhD by Research
PhD by Published Work
Min Dur.
Max Dur.
12
24
Page 5
3.0 ADMISSION
3.1 Entry Requirement
To be admitted into UTAR Master‘s or PhD programme, applicant should meet the
following requirement:
Structure
Entry Requirements
(a) a Bachelor‟s Degree with Honours and CGPA of 2.75 and
above or a Bachelor‟s Degree with CGPA of 2.75 and above in
a related field from UTAR; or
(b) a Bachelor‟s Degree with Honours and CGPA of 2.50 and
above but less than 2.75 or a Bachelor‟s Degree with CGPA of
2.50 and above but less than 2.75 in a related field from UTAR
and subjected to rigorous internal assessment; or
By Coursework
By Mixed Mode
By Mixed Mode for
MPsy(IOP)
(c) a Bachelor‟s Degree with Honours and CGPA of 2.00 and
above but less than 2.50 or a Bachelor‟s Degree with CGPA of
2.00 and above but less than 2.50 in a related field from
UTAR, show evidence of at least five (5) years of relevant
working experience and subjected to rigorous internal
assessment; or
(d) (any other academic qualifications equivalent to (a), (b) or (c)
from another recognised University as approved by the Senate
(a) a Bachelor‟s Degree with Honours and CGPA of 2.75 and
above or a Bachelor‟s Degree with CGPA of 2.75 and above
in a related field from UTAR, or
above but less than 2.75 or a Bachelor‟s Degree with CGPA
of 2.50 and above but less than 2.75 in a related field from
UTAR and subjected to rigorous assessment; or
of 2.00 and above but less than 2.50 in a related field from
working or research experience and subjected to rigorous
assessment; or
(d) any other academic qualifications equivalent to (a), (b) or (c)
from another recognised University, as approved by the
Senate
(a) A Bachelor‟s Degree in Psychology or its equivalent with
minimum CGPA 2.75 out of 4.00; or
Note: A Bachelor‟s Degree in Psychology not meeting CGPA
of 2.75 (but not lower than 2.5) can be accepted subject to
rigorous internal assessment by an independent review panel.
(b) A Bachelor‟s Degree with minimum CGPA 2.75 out of 4.00
in any field, and a minimum 45 credits of prerequisites
modules in Psychology or its equivalent (covering all eight
Knowledge Areas highlighted in pages 13 – 14 of Programme
Standards: Psychology) with a minimum CGPA 2.75 out of
4.00 in the prerequisites modules; or
(c) A Bachelor‟s Degree with minimum CGPA 2.75 out of 4.00
Page 6
in any field, and a minimum 30 credits of prerequisites
modules in Psychology or its equivalent (covering all eight
Knowledge Areas highlighted in pages 13 -14 of Programme
Standards: Psychology) with a minimum CGPA 2.75 out of
4.00 in the prerequisites modules, and a Graduate Record
Examination (GRE) Subject Test (Psychology) with a
minimum score of 550; or
(d) Other relevant or equivalent qualification,
(a) a Bachelor‟s Degree with Honours and CGPA of 2.75 or a
Bachelor‟s Degree with CGPA of 2.75 and above, in a related
field from UTAR; or
of 2.50 and above but less than 2.75, in a related field from
UTAR and subjected to rigorous assessment; or
Master By Research
of 2.00 and above but less than 2.50, in a related field from
working or research experience and subjected to rigorous
assessment; or
(d) any other academic qualifications equivalent to (a), (b) or (c)
from another recognised University, as approved by the
Senate.
(a) A Master‟s Degree from UTAR and shows evidence of
adequate related research or work experience to satisfaction
of Senate; or
PhD By Research
PhD By Published Work
(b) A Master‟s Degree of another university or equivalent
qualification from an institution as approved by Senate and
shows evidence of adequate related research or work
experience to satisfaction of Senate; or
(c) Any other qualifications equivalent to (a) or (b) from as
approved by the Senate
(a) a Master‟s degree from UTAR and shows evidence of
adequate
(b) related research or work experience to the satisfaction of the
Senate; or
(c) a Master‟s degree of another university or equivalent
qualification from an institution as approved by the Senate
and shows evidence of adequate related research or work
experience to the satisfaction of the Senate; or
(d) (c) any other qualifications equivalent to (a) or (b) as
approved by the Senate,
Page 7
3.2 English Language Requirement
In addition to the academic requirement required for the respective postgraduate programme,
an applicant is also required to possess any one of the following:
a) a minimum overall score of 580 in TOEFL (paper-based) or 237 in TOEFL
(computer-based) or 92 in TOEFL (internet-based testing);
b) a minimum overall band score of 6.5 in IELTS;
c) a minimum grade B in Certificate of Proficiency in English (CPE);
d) a minimum score of 980 in English Language Proficiency Test (ELPT);
e) a minimum score of 500 in Scholastic Assessment Test (SAT) (Critical Reading);
f) a minimum score of 22 in American College Testing Assessment (ACT);
g) a credit in English 1119;
h) a minimum credit C4 in SPM English Language / "O" level English Language;
i) a minimum overall band score of 4 in MUET; or
j) any other qualification which is of equivalent level as determined by the Senate of the
University.
All applicants must meet the required English Language requirement before being admitted
to the approved programme of study.
Upon the recommendation of the Faculty, the Senate may exempt a candidate from the
English requirement if the candidate had obtained the Bachelor's degree using English as the
sole medium of instruction or as one of the media of instruction. The Faculty shall interview
the candidate and recommend to the Senate for exemption, where appropriate.
There shall be no English language requirement for entry into all programmes for the award
of a degree in Master of Arts (Chinese Studies) or Doctor of Philosophy (Chinese Studies).
3.3 Application Procedure
(a) Form can be download from IPSR website under “How to Apply” section.
(b) Fill up and complete the application form. For application by Research, you are
required to attach your research proposal together with the application form.
(c) Get 2 referees to complete your referee forms (Referees shall not be the proposed
supervisor for application by Research Programme).
(d) Prepare a non-refundable processing fee of RM60 (for Malaysian applicant) or
RM300/USD100 (for International applicant) in Money/Postal Order/Bank
Draft/Banker‟s Cheque or Personal Cheque (where drawee bank is in Malaysia) made
payable to “Universiti Tunku Abdul Rahman”.
(Please note that payment by cash or Public Bank credit card or Public Bank debit
card can be made at Division of Finance counter in any UTAR campus).
Page 8
(e) Submit the completed application form, the non-refundable processing fee and all
supporting documents as per stated in the form to IPSR Office (for Malaysian
Applicant) and to Division of Programme Promotion (for International Applicant)
(f) OR can be mailed to the below address :
Institute of Postgraduate Studies and
Research
Universiti Tunku Abdul Rahman
No 9, Jalan Bersatu 13/4,
46200, Petaling Jaya,
Selangor Darul Ehsan,
Malaysia.
Institute of Postgraduate Studies and
Research
Universiti Tunku Abdul Rahman
Jalan Universiti,
Bandar Barat,
31900 Kampar, Perak
Other forms for International Application
 Health Examination Report for International Applicant
 No Objection Certificate (NOC) for Sub-Shara Applicant
3.4 Deferment of Admission
To defer registration to later intake/trimester a Candidate is requiring submitting an request
letter address to the Director of IPSR (hardcopy or by email) together with justification. The
appeal will be considered on a case by case basis. If the candidate fails to register or apply for
a deferment of admission within the allowed period, the offer of admission is automatically
lapsed.
Page 9
4.0 REGISTRATION
4.1 New Candidate
4.1.1 Checklist for New Student
No
1
Things that Require Your Attention
Collecting Offer Letter for Admission and
1st Student Bill
For international student
Your Action and Duration/
Deadline Given
After receiving notification email from Institute
of Postgraduate Studies & Research (IPSR),
you can either collect your offer letter within 1
week at IPSR office or request the offer letter to
be sent to you.
You‟ll be notified by the Department of
International Student Services (DISS).
2
Pay for the 1st Student Bill at Division of
Finance or via e-banking
Make payment before the due date as stated in
the Student Bill.
(Please inform IPSR officer through email or
via phone call after you had made payment)
The student bill consists of 2 parts: 1stbill for
administrative fees and 2nd bill for tuition fees
3
Photo taking for student ID Card at
Multimedia Division, Photo Studio, Level 2,
PD Block, UTAR, PJ campus
Within 2 weeks after settling the 1st student bill.
Within 2 weeks after settling the 2nd student
bill.
If you’re unable to come for the photo taking,
you may send a digital passport-sized photo
(must be in formal dress code) to IPSR officer
for further action
4
Appointment letter of Research Supervisor(s)
(For the programme by research only)
You will receive the letter within 1 week after
registering as a student (i.e. after settling the
1st student bill)
Within 1 week after settling the 2nd student bill.
5
Submitting Medical Check-up report to IPSR
Within 1 month after registering as student
6
Add/Drop of Subject/Unit
To add or drop the pre-registered subject(s) as
stated in the 1st student bill, please submit
add/drop form within 2 weeks after
commencement of new trimester.
Candidate by research and Mixed Mode is
requested to refer to
QP-IPSR-PSU-004 - Unit Registration for
Postgraduate Programmes (for New Students)
You may scan the form and email it as
attachment to IPSR officer if you’re not able to
Page 10
submit it in person.
Please take note that you are required to
register at least 1 subject in a trimester. Refund
for dropped unit(s) will be kept in your account
for future off-setting)
7
Timetable of Classes for your postgraduate
programme
Please view and download from IPSR webpage
under info for current student
8
To access Student portal
You may access within 1 week after registering
as a student
https://portal.utar.edu.my/loginPage.jsp
Username : Student Id without alphabet
Password : Your IC with hyphen
9
To access Library OPAC :
http://library.utar.edu.my/
Username : Student Id without alphabet
Password : Your IC with hyphen
You may view the following in Student Portal
(i) Course structure
(ii) Unit syllabi
(iii) UTAR Rules & Regulations
(iv) Standard Operating Procedures (SoPs)
related to Postgraduate Programme, etc
(Refer Section 6.0 in Handbook on Online
resources )
You may access within 1 week after registering
as a student
4.2Active Candidate
4.2.1 By Research
Active candidates must register within TWO (2) weeks before the registration date of each
subsequent academic year. Should a candidate fail to register after the add/drop period, the
candidate‟s candidature shall be automatically be terminated. See related SoP, “QP-IPSRPSU-005-Unit Registration for Postgraduate Programmes (for Existing Student)”.
Link to unit registration https://unitreg.utar.edu.my/portal/courseRegStu/login.jsp
Candidates who have previously registered for Thesis/Dissertation must continuously
registered for the same unit in every subsequent trimester until completion of study.
Candidate in By Research programmes are not allowed to drop any pre-registered units. Any
of the compulsory units which cannot be completed within the trimester in which the students
enrolled can be carried forward to the following trimester.
4.3.2 By Mixed Mode and By Coursework
Active candidates must register within TWO (2) weeks before the registration date of each
subsequent academic year. Should a candidate fail to register after the add/drop period, the
candidate‟s candidature shall be automatically be terminated. See related SoP, “QP-IPSRPSU-005 - Unit Registration for Postgraduate Programmes (for Existing Student)”.
Link to unit registration https://unitreg.utar.edu.my/portal/courseRegStu/login.jsp
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4.3 Dissertation for Mixed Mode and Project Registration for Courswork
Candidates are requested to refer to SoP, “QP-IPSR-PSU-019 - Completion of Project &
Submission of Project Report for Examination” on the process of project registration and
research proposal submission.
No candidate with CGPA below 3.0000 shall be eligible to register for project unless
recommended by the Board of Examiners, duration for completion of research project is the
number of trimesters stated in the approved course structure. Student is required to submit
his/her project report at the end of the duration for completion of Project. Failure to do so will
lead to student being failed in the Project unit.
4.4 Application for Unit Waiver
For the application for Unit waiver the candidate must submit the following
(a)
(b)
(c)
(d)
“Postgraduate Unit Waiver Application” form,
Receipt of payment of RM100 per unit,
Academic transcript, and
Syllabus of unit(s) for evaluation.
See related SoP, QP-IPSR-PSU-013 - Application for Unit Waiver in Postgraduate
Programmes to know more on the application flow
An expert will be appointed by the Faculty to assess whether the evaluated unit from the
awarding institution can be given equivalent standing as the UTAR unit. The
recommendation from the Faculty will then be considered by PSC and Senate for approval.
4.5 Progress of Studies
Candidate are requested refer to the flow of studies of the programmes they had enrolled
(a) Progress of Studies By Research (Appendix 1)
(b) Progress of Studies By Coursework (Appendix 2)
(c) Progress of Stuides By Mixed Mode (Appendix 3)
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5.0 FEES
5.1 Payment of Fees
It is the responsibility of a candidate to ensure that payment of fees is settled within the
stipulated due date. Scholarship holders or those with sponsorship are responsible to ensure
that payment of fees is settled within the due date. Candidate can view their Student bill from
Student Portal under “My Billing” (refer section 6.1 of handbook on step by step instruction)
Payment of fees can be made:(a) at the Division of Finance, Universiti Tunku Abdul Rahman
(b) by Bank draft/money order/cheque for the exact amount as stated on the student bill
made payable to "Universiti Tunku Abdul Rahman" and sent by mail. Do not remit
cash.
(c) at any Public Bank branch throughout Malaysia
(d) through Public Bank's e-Banking Service known as PBeBank.com
5.2 Fees Breakdown
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5.3 Recurring Fees
Recurring fees of RM1,000.00 for local and RM 1,200.00 for international student will be
chargeable after the minimum duration of study. The recurring fees will be refund to the
candidate by pro-rated once the candidate (by research/ mixed mode) submitted his/her
dissertation/thesis for examination or once the candidate (by coursework) has been approved
graduation by Senate.
5.4 Refund of Fees
Where a student withdraws before the commencement of the trimester, there will be a 70%
refund of tuition fees and full refund on Caution Money upon a written request.
For withdrawal upon the commencement of the trimester, only the Caution Money will be
refunded upon the written request.
Below are the link to download the form:
Application for Refund of Caution Money (Malaysian Student)
Application for Refund of Caution Money (International Student)
5.5 Late Payment/Reinstatement Fees
A candidate who has been terminated by the University due to non-payment of
trimester/semester fees (by 5th day of Week 5 for Short Trimester or 5th day of Week 6 for
Long Trimester/Semester from the commencement of each trimester/semester) and applies
for reinstatement of study is required to pay the following fees stated in the Reinstatement
Bill issued by the Department of Admissions and Credit Evaluation:
(a)
(b)
(c)
Course fee of the trimester/semester
Late payment charge of RM10.00 per week
Reinstatement fee of RM100.00.
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5.6 Transfer of Fees
For a candidate who is granted a Leave of Absence, 100% of fees paid would be transferred
to the trimester where the student rejoins if the Application for Leave of Absence received
before the 5th week of commencement date.
There will be no transfer of fees paid if the application for Leave of Absence is received after
4th week of the commencement date.Fees transferred will not be refunded when the students
withdraw from the University.
6.0 Supervision
6.1 Supervisor Appointment
There shall be a Supervisor and a Co-supervisor, who are full-time academic staff of the
University and appointed by the Senate, for each candidate for a postgraduate degree by
research. The Supervisor and Co-Supervisor shall be practitioners or experts in the field
which they are expected to supervise. Upon the recommendation of the Board of the
Faculty/Institute, the Senate may appoint an External Consultant/External Co-Supervisor for
a candidate for a postgraduate degree by research.
6.3 Supervisor to Candidate Ratio
Discipline
Professor
Associate Professor
Assistant Professor/Senior Lecturer
Lecturer
Adjunct Professor/Adjunct Specialist
Staff/Student Ratio
1:10
1:7
1:5
1:3
1:2
6.4 Supervisor Selection Criteria
Master’s Degree by Research
1) A supervisor must have a minimum qualification of one level higher than the degree level
enrolled in by the candidate i.e. a doctoral degree.
2) Where a supervisor is without the required qualification, a supervisor must have at least 5
years‟ experience:
a) in teaching and research; or
b) as a co-supervisor.
3) The additional criteria are subjected to the approval of the University.
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Doctoral Degree by Research
1) A supervisor must have a minimum qualification of the equivalent degree level enrolled in
by the candidate and at least 2 years‟ experience:
a) in teaching and research; or
b) as a co-supervisor.
2) Where a supervisor is without the required qualification, extensive experience in research
and supervision are additional criteria and are subjected to the approval of the University.
6.5 Change/Addition of Supervisor(s)
If candidate intended to apply for a change or for additional supervisor, the “Application for
change form” should be filled and submitted to the Faculty from FRDPC & FBO
recommendation. The recommendation from the Faculty will then be considered by PSC and
Senate for approval.
6.6 Role of Supervisor
The Supervisor shall be responsible for the following:
(a) ensure that the candidate has relevant information regarding his/her own research and
professional plans for the period of the candidate‟s project;
(b) meet the candidate at frequent intervals to discuss, assess and guide the progress of
the work;
(c) advise the candidate on the scope and presentation of the thesis/dissertation and on
any publication likely to arise from the work;
(d) assist the candidate in developing standards of achievement that will result in a
thesis/dissertation of merit;
(e) liaise with the University‟s Institute of Postgraduate Studies and Research;
(f) keep in regular contact with the Co-Supervisor (if any);
(g) encourage and facilitate the candidate‟s participation in conferences where some
results of the research may be presented; and
(h) encourage and assist, where appropriate, the candidate in the publication of his/her
research during his/her candidature.
(i) submit to the Board of the Faculty/Institute a report every six (6) months on the
progress of the candidate‟s research. If at any stage of the research, the progress of the
candidate is unsatisfactory, the Supervisor must ensure that corrective measures are
taken.
6.7 Absence of Supervisor
In the event of a supervisor being away from the University for more than a
trimester/semester, the Dean shall arrange for appropriate arrangements for supervision to be
provided during that period.
In the event of the supervisor(s) leaving the employment of the University, the Board of the
Faculty/Institute shall appoint a replacement supervisor as soon as possible.
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In the event that there is no suitable candidate to be appointed as supervisor, the Dean shall
assume the role of the Supervisor in the interim until a suitable Supervisor is appointed and a
qualified academic.
7.0 Monitoring and Grading System
7.1 6th monthly Progress Monitoring for By Research, By Published Work
and Mixed Mode
(a) A candidate (by research and by mixed mode) is required to submit Research Progress
Report every 6 months (via on-line) at
http://research.utar.edu.my/ipsr/projSystem/login.jsp
(b) Supervisor and co-supervisor evaluate research progress of student based on Progress
Report submitted by the student
(c) Faculty BOE considers recommendations from FRDPC, and makes necessary
decision.
(d) Special Senate considers Faculty BOE‟s decision on student‟s progress status.
(e) IPSR issues warning letter to student graded as “unsatisfactory” or did not submit
progress report.
(f) FRDPC convenes meeting between student, Supervisor and Co-supervisor to discuss
corrective measures to improve the student‟s research work
(g) Student (non-submission case) re-submits progress report via on-line
(h) Supervisor and co-supervisor (if any) evaluates research progress submitted by
student who did not submit previously.
(i) FRDPC reviews the evaluation report on research progress of student who had resubmitted
(j) BoE verifies and confirms the progress reports. (Once BoE confirmed the progress
report as “satisfactory”, the previous warning given to the student for non-submission
will be retracted. However, if BoE confirmed the progress report as “unsatisfactory”,
the previous warning given to the student will stay.
(k) Student continues with study/research work
If a student accumulates 3 consecutive warnings, FRDPC will initiate action to recommend to
PSC and Senate to terminate candidature of the student
Candidature should refer to the related SoP: “QP-IPSR-PSU-006 - Monitoring of Research
Progress for Postgraduate Programmes (By Research or Mixed Mode)”
7.2 Grading System for Mixed Mode and Coursework
For Taught Unit, a candidate will be evaluated through two (2) evaluation component as
follows:
(a) Final Examination which is constitute 40% to 60% of the total marks,
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(b) course work which include test, assignment, etc., which shall constitute 40% to 60%
of total marks,
(c) for subject where the evaluation component do not follow the percentage, prior
approval of Senate must be obtained.
Scheme of marks and grades applicable to intakes before January 2010:
Grade
Marks
Points
Description
A
A-
80 - 100
75 - 79
4.0000
3.6700
Excellent
Excellent
B+
B
BC+
C
D
F
70 - 74
65 - 69
60 - 64
55 - 59
50 - 54
40 - 49
0 - 39
3.3300
3.0000
2.6700
2.3300
2.0000
1.0000
0.0000
Very Good
Good
Good
Satisfactory
Pass
Passing
Fail
Scheme of marks and grades applicable to intakes January 2010 onwards:
Grade
A+
A
AB+
B
BC+
C
F
Marks
90 - 100
80 - 89
75 - 79
70 - 74
64 - 69
60 - 64
55 - 59
50 - 54
0 - 49
Points
4.0000
4.0000
3.6700
3.3300
3.0000
2.6700
2.3300
2.0000
0.0000
The following codes shall be used to indicate a candidate's status:
Status
S/U
AU
NA
EX
BR
RP
AB
I
P
Description
Satisfactory / Unsatisfactory
Audit
Not Applicable
Exempted
Barred
Repeat
Absent
Incomplete
In Progress
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CT
W
Credit Transfer
Withdraw
For more details, please refer to “Rules XVI - Examination Rules for Master's Degree by
Taught Course.”
7.3 Appeal for Review of Unit Examination Results
Review of marks includes a re-evaluation of answer scripts and re-checking of the marks
recorded by the Examiners to ensure there are no mistakes in the addition of marks and no
part of an answer submitted by a candidate has been omitted.
How to appeal for review of examination unit(s) results?
A candidate, who may have sufficient reason to believe that he has been unjustiy graded or
that an error has occurred in the marking of his paper or in the computing of grades, may
appeal to the relevant Board of Examiners through DEAS.
Appeal Procedure
Appeals for a review of examination results can be made by submitting the application
through UTAR Portal.
The procedure for submission of online application for appeal for review of examination
results is as follows:
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*Once students have submitted their appeal for review of unit examination results via Online and fully paid the fees, neither withdrawal nor refunding of fees will be entertained.
The fee for the review of unit examination results shall be refunded to the student if the
appeal is successful. In the event where the appeal is rejected, the fee shall be forfeited.
(a) The appeal shall be in writing and submitted to the respective Dean through the
DEAS together with payment of a prescribed appeal fee which fee shall only be
refunded if the appeal is successful.
(b) All appeals shall reach DEAS within one (1) week from the date of announcement of
the results appealed against. Appeals submitted after the lapse of the said period
shall not be entertained.
(c) The Dean shall, together with the Examiner concerned, review the answer script of
the candidate. The Dean may direct that the candidate‟s answer script be reexamined by a second examiner.
(d) After the review, if there is a change of mark and/or grade, the change shall be
submitted to the Senate, through the Board of Examiners, for approval.
8.0 ADD AND DROP, LEAVE OF ABSENCE, EXTENSION OF
CANDIDATURE AND WITHDRAWAL
8.1 Add and Drop of Unit
Add/Drop of units should be done within 2 weeks upon the commencement of each
trimester/semester. It shall be a prerequisite for a student to pay the pre-registered
trimester/semester fees first before proceeding to add/drop units, unless it is exempted by the
University.
8.2 Withdrawal of Unit
Withdrawal of registered course unit(s) is allowed up till 2 weeks before the commencement
of the Main Examination subject always that the academic load does not fall below the
prescribed minimum load for that trimester/semester.
8.3 Leave of Absence
Candidate are required to submit a duly completed “Application for Leave of Absence
Form” downloadable from the Department of Admissions and Credit Evaluation (DACE) or
Institute of Postgraduate Studies and Research (IPSR) website. Approval for such
applications is not automatic but determined by the University on a case-to-case basis
An application for Leave of Absence must be made before the end of Week10 of a Long
trimester or Week 5 of a Short trimester.
The maximum duration of Leave of Absence is as follows:
(a) Master Level (maximum 1 year)
(b) Doctoral Level (maximum 2 years)
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*The Leave of Absence can only be allowed up to a minimum of ONE Trimester.
8.4 Extension of Candidature
If candidate intended to apply for extension of max candidature, the “Application for
Change Form” form attached with completion timeline must be submitted minimum 2
months before the end of max candidature to faculty for FRDPC and FBO recommendation.
The recommendation from the Faculty will then be considered by PSC and Senate for
approval. Candidate should refer to the related SoP, “QP-IPSR-PSU-015 - Application for
Extension of Maximum Candidature Period” to know more on the application flow.
*Late submission will not be considered.
8.5 Withdrawal of Candidature
Candidate are required to submit a completed “Notification to Withdraw from the
University form” obtainable from the Department of Admissions and Credit Evaluation
(DACE). An official letter from will be issue to the candidate once the withdrawal has been
approved.
9.0 CHANGE AND CONVERSION
9.1 Change of Title and Area of Research
If candidate intended to apply for change of Research Title before WCS, a request must be
made through faculty for FRDPC and FBO recommendation. The recommendation of the
change then should be forwarded to IPSR for noting.
If candidate intended to apply for change of Research Area, it need to be endorsed by FRDPC
and FBO. The recommendation from the Faculty will then be considered by PSC and Senate
for approval,
9.2 Approval and Change of Dissertation/Thesis Title
Once candidate has submitted his/her intent to submit Dissertation/Thesis, the faculty
(FRDPC and Faculty Board) will recommend to PSC and Senate for it approval for the
Dissertation/Thesis title.
For thesis title which had been approved by Senate (during Dissertation/Thesis Submission),
any change or deviation from it must be informed to PSC and Senate for approval again via
FRDPC and Faculty Board.
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9.3 Approval and Change of Research Project Title
Below are the steps for the Approval and Change of Research Project title
(i) Candidate fills up the "Application for Change Form"
(ii) Submit the form to faculty.
(iii) FRDPC to make a recommendation of changing title
(iv) FBO to consider recommendation of FRDPC
(v) HoP/ FGO to notify the student for the approval/disapproval of changing title
(vi) FGO to send in agenda paper for PSC & Senate noting.
9.2 Change of Mode of Study
If candidate intended to apply for change of mode of study Full-time to Part-time or vice
versa, the “Application for Change Form” must be filled and submitted to faculty for
FRDPC and FBO recommendation. The recommendation from the Faculty will then be
considered by PSC and Senate for approval.
9.3 Conversion from Master’s Degree to PhD Degree Programme
A Bachelor‟s degree holder must first enroll to do a Master‟s programme. With the requisite
approval of his supervisor, he may at any time during the Eligible Period make an application
for conversion from a Master‟s degree candidature to a degree of the Doctor of Philosophy
candidature. Upon the recommendation of the Faculty Board, UTAR Senate may permit a
Master‟s degree candidate to be admitted as a candidate for the degree of Doctor of
Philosophy.
Condition for Conversion
CGPA: 3.67 and above
Eligible Period: min 6 month before 18 months
Publication:
Candidate is requested to refer to QP-IPSR-PSU-014 - Application for Conversion of
Candidature from Master's to PhD for the application process.
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10.0 EXAMINATION
10.1 Eligibility of Entry into Examinations
Candidate under the coursework and by mixed mode should refer to “Rule XVI
Examination Rules for Master’s Degree by Taught Course” on matter related to
examination.
(1)
No candidate shall be eligible to be admitted to the examination:(a) is officially registered in that unit;
(b) has paid the tuition fees; and
(c) has attained at least 70% attendance at lectures and tutorials classes or the unit.
(2)
Every candidate who is eligible to sit for an examination shall be given an
authorisation Slip by DEAS as proof of eligibility to sit for the examination
10.1.1. Absence from Examination
Where a candidate has been absent from the examination of any unit due to medical (upon
submission of a full medical report) or humanitarian reasons, the status of that candidate for
that particular unit shall be recorded as „Incomplete‟ ( I ), and he shall be allowed to sit for
the replacement examination for that particular unit as the main examination.
Where a candidate has been absent from the examination of any unit due to the reasons that
are not acceptable to the Board of Examiners, the Board may decide to record the status of
the candidate for that particular unit as „Fail‟ ( F ).
Where a candidate has been absent from the examination of any unit without any reason, the
Board shall record the status of the candidate for that particular unit as „Absent ( AB )‟,
which carries 0 marks.
Where a candidate is required or allowed to repeat a unit, he shall be required to redo the
entire course work and examinations for that particular unit.
10.1.2 Incomplete Units
The status of „Incomplete‟ ( I ) may be recorded for an incomplete unit if the candidate had
attended at least 70% of the module. The candidate shall be allowed a maximum duration of
one academic year to convert the status, failing which the status for the unit shall be
converted to „F‟. The Senate upon the recommendation of the Board of Examiners shall
decide on the exact period the assessment should be completed.
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10.1.3 Repeat of Unit
If a candidate repeats any unit the most recent grades shall be taken into the CGPA
Calculation. A candidate who fails in the examination for any core unit in the third attempt
shall be terminated from the programme.
Candidature should refer to the related rule: “Rule XVI – Examination Rules for Master’s
Degree by Taught Course”
10.1.4 Board of Examiners (for Coursework)
There shall be a Board of Examiners for taught units and Project, appointed by the
Senate, for the degree of Master‟s Degree by Coursework. The membership of the
Board of Examiners shall comprise of the following:
(a) Dean of Faculty/Institute or his representative as Chairman; and
(b) All members of the Academic Staff who are involved in teaching the units and/or
supervising the Project
10.1.5 Research Project Submission
Candidate is required to submit the Research Project at respective faculties. Duration for
completion of Project is the number of trimesters stated in the approved course structure.
Candidate is required to submit his/her project report at the end of the duration for
completion of Project. Failure to do so will lead to student being failed in the Project unit
Candidate who failed in the Project will have to re-take the Project unit in the subsequent
trimester at their own cost
Candidate is allowed 3 attempts to pass the Project unit within 2 years from the date of 1st
registration for Project and subject to availability of candidature period.
*Student who failed in the 3rd attempt for Project shall be terminated from the programme
Examination of Research Project
The examiners for Project shall be appointed by the Senate and shall comprise:
(a) Supervisor of the Project;
(b) Co-Supervisor of the Project (if any), and
(c) an Internal Examiner.
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10.2 Proposal Defence
Candidates should adhere to Proposal Defence (PD) timeline; IPSR will not send any
reminder on the due dates of 1st, 2nd or 3rd attempts.
1st attempt
within 6 months*
Master‟s By Research
(Full-time)
Master‟s By Research (Part- within 12 months*
time)
Master‟s By Mixed Mode
within 3 months#
(Full-time)
Master‟s By Mixed Mode
within 6 months#
(Part-time)
PhD (Full-time)
within 9 months*
PhD (Part-time)
within 15 months*
* from date of registration
#
from date of registration of dissertation
Maximum duration
within 12 months*
within 18 months*
within 9 months#
within 12 months#
within 18 months*
within 24 months*
(a) Candidate will be graded “Q1” for their proposal defence within their 1 attempt
duration.
(b) Candidate who could not carry out his 1st attempt for proposal defence in the given
duration is deemed to have failed his 1st attempt. Candidate will be graded “Q2”
(c) A candidate shall be given THREE attempts to pass the proposal defence. Should a
candidate fail to conduct the proposal defence within the stipulated maximum periods
of proposal defence, or cannot pass their PD at the 3rd attempt the candidate is
deemed to have failed and shall automatically terminated.
Candidature should refer to the related SoP: “QP-IPSR-PSU-007 - Proposal Defence” for
the full process flow.
10.3 Work Completion Seminar
Upon completion of the course of study and research a candidate shall be required to present
his research results in a work completion seminar before he/she is allowed to submit his
dissertation for examination. Related SoP to refer: “QP-IPSR-PSU-008 - Work Completion
Seminar”
Candidate should submit “Intent for Work Completion Seminar form” together with an
abstract/summary of the Dissertation/Thesis.
Abstract/Summary of the Dissertation/Thesis should contains at least the following:
a) Research Project Title
b) Objectives
c) Research Background / Literature Review
d) Research Methodology
e) Project Implementation
f) Research Outcome
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10.3.1 Early Submission of Dissertation/Thesis
Upon the recommendation of the Supervisor, through the Faculty/Institute Board, the Senate
may allow a candidate to submit his dissertation for examination earlier than the minimum
duration.
10.4 Appointment of Examiners
After Candidate submit the notice of Intent to submit Thesis/Dissertation, the main supervisor
nominates Internal and External Examiners and completes the “Nomination of Internal and
External Examiners for Thesis/Dissertation” form.
Guidelines for nomination
(i) Internal examiner (at least a PhD holder);
(ii) External examiner(s) from overseas with at least 5 recent publications in International
Journals
(a) For Master‟s degree dissertation – 1 external examiner who is at least an Assoc Prof ;
(b) For PhD thesis – 2 external examiners : one must be Prof, another at least an Assoc
Prof
10.5 Submission for Thesis/Dissertation for Examination
After obtaining a Satisfactory in the WCS the candidate can proceed by submitting his intent
by giving 3 month‟s notice, candidate is requested to refer to the “QP-IPSR-PSU-009 Submission of Notice of Intent to Submit Thesis/Dissertation. and Nomination of
Internal and External Examiners for Thesis/Dissertation Examination”
Once Senate has approved the Thesis/Dissertation title and appointment of External and
Internal examiner, IPSR will notify the candidate to submit the following from examination:
(a) soft-bound dissertation (5 copies)
(b) Submission of thesis Dissertation for Examination form
(c) Turnitin Originality Report - Supervisor's Comments Form
Candidate should refer to the following SoP and Guideline before submission the
Dissertation/Thesis for examination
(a) QP-IPSR-PSU-010 - Submission of Thesis/Dissertation for Examination
(b) GD-IPSR-PSU-001 UTAR Thesis/Dissertation Guidelines
(c) GD-IAD-003 Generating Originality Report for Thesis/Dissertation/Project Report
Using Turnitin
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Non-Submission of thesis/dissertation
If student did not submit thesis/dissertation within 3 months after notification of intent to
submit thesis/dissertation, IPSR will send reminders to student as follow:
 At the end of 3rd month from the date of submission of notification of intent to submit
thesis/dissertation, send 1st reminder to student to submit within 1 month
 If no respond or submission by the end of 2nd week after 1st reminder, send 2nd
reminder to student – reminding student that he/she has 2 more weeks to submit
 If still no respond or submission at the end of 1st week after 2nd reminder, send final
reminder to student to submit within 1 week
 At the end of 1 month from the date of 1st reminder, send notification to the student to
re-submit the notice of intent to submit thesis/ dissertation form.
10.6 Member of Board of Examiners (Thesis/Dissertation) for By Research
and Published Work
The Board of Examiners for a Master's dissertation shall comprise:
(a) the Director of Institute of Postgraduate Studies and Research (IPSR) or in his
absence, the Director of IPSR‟s representative, who shall be the Chairman;
(b) the External Examiner (or his report in lieu of);
(c) the Internal Examiner;
(d) a representative of the Senate; and
(e) a representative of the Faculty/Institute.
The Board of Examiners shall invite the Supervisor / Co-Supervisor(s) / External CoSupervisor(s) (if appointed) and may invite the Dean of the Faculty/Institute / Head of
Department to attend the Board of Examiners meeting as invited members.
10.7 Viva Voce
The viva will be scheduled by IPSR as soon as all reports from the External Examiner and
Internal Examiners have been received. Related SoP to refer :
QP-IPSR-PSU-012 - BOE & Viva-Voce for Thesis/Dissertation Examination
During the viva, the student will appear before a BoE which consisting of the following:
External Examiner (if applicable), Director of IPSR, Internal Examiners, Senate
Representative, Faculty Representative and Supervisors.
10.7.1 Viva voce assessment
The following decisions shall be made on the dissertation/thesis at the conclusion of the vivavoce.
(a) Satisfactory
(b) Satisfactory. Candidate may be required to attend the 2nd Board of Examiners meeting
to clarify revisions made to the dissertation
(c) Unsatisfactory. Candidate shall be required to repeat the viva voce
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10.7.2 Dissertation/ Thesis Assessment
RECOMMENDATION
RECOMMENDATION GUIDELINES
PASSED
The candidate is recommended PASS for the dissertation, if the
dissertation−
(1) does not require revision or correction;
(2) does not require additional experiments, collections of new
data or extensive revision
PASSED, subject to minor
changes
The candidate is recommended PASS subject to MINOR CHANGES
to be made to the dissertation, if the dissertation(1) Requires minor text editing, formatting of tables and/or
figures, corrections of grammar, spelling, or typographical
mistakes;
(2) Requires additional information and data to overcome minor
technical errors that does not require additional work; and/or
(3) Requires further explanations on several short sections in the
dissertation which does not affect the overall conclusion
The candidate is required to do MAJOR CORRECTIONS to the
dissertation, if the dissertation(1) Requires major revision on the analysis of data that is not due
to errors in the research methodology/approach;
(2) Requires major text editing, formatting of tables and/or
figures, corrections of grammar, spelling, or typographical
mistakes ; and/or
(3) Requires further explanations on large body of the sections in
the dissertation which does not affect the overall conclusion.
The candidate is required to undertake further work and submit the
thesis for RE-EXAMINATION, if the dissertation
(1) Requires major revision on data analysis that is due to errors
in the research methodology/approach;
(2) Requires major revision that can be addressed and improved
with additional experiments, statistical analysis; and/or
(3) Requires further explanations on large body of dissertation
which affects the overall conclusion.
The candidate has failed to attain sufficient academic standard for the
degree of Doctor of Philosophy and recommended for a Master‟s
degree to be awarded in the appropriate field, if the thesis
1. Has not achieved academic merit equivalent to the level of
PhD in terms of novelty, significant contribution to the body
of knowledge;
2. Has only achieved the quality expected for a Master‟s degree
level; and/or
3. Has weaknesses that can be corrected and sufficient to be
awarded a Master‟s degree
The candidate has failed if the dissertation
1. Has substantial weaknesses and below acceptable standards
which cannot be addressed even with additional work or
corrections; or
2. Has been plagiarised from other work or text.
RESUBMISSION of
dissertation to Board of
Examiners, subject to
major changes/ corrections
RESUBMISSION of
dissertation for reexamination
RECOMMENDATION
FOR MASTER’S
DEGREE
(for PhD candidates only)
FAILED
Page 28
After the viva, the candidate must obtain the information/comments and report for making the
necessary corrections and improvements to the dissertation/thesis as directed by the Board of
Examination Panel. This can be obtained directly from the Secretary of the BoE.
The candidate will be given a specific period to correct and complete the dissertation/thesis
for the submission of the final revised copies.
10.11 Graduation
10.11.1 Requirements for Conferment of Degree (by Research)
The Senate shall award the degree upon the recommendation of the BOE once all
requirements for Conferment of Degree have been met.
A candidate shall be awarded a Master‟s degree / Degree of Doctor of Philosophy
if he/she has:
(a) passed all the compulsory modules and the dissertation;
(b) fulfilled all the requirements of the Laws of the University and paid all the
outstanding fees to the University.
10.11.2 Requirements for Conferment of Degree (By Mixed Mode and
Coursework)
A candidate shall be awarded the Master‟s Degree if he has:
(a) passed all the modules and the Project;
(b) attained a minimum CGPA of 3.0000 for the programme; and
(c) fulfilled all the requirements of the Laws of the University and paid all the
10.11.3 Requirements for Conferment of Degree (By Published Works)
A candidate shall be awarded the Degree of Doctor of Philosophy if he has:
(a) passed the thesis;
(b) fulfilled all the requirements of the Laws of the University and paid all the
Page 29
11.0 Termination and Reinstatement
11.1 Termination of Candidature
The candidature of a student shall be terminated for any one of the following
reasons:
(a) Receiving two consecutive probation grade during the duration of his study (for
coursework programmes); or on the recommendation of termination from his
Supervisory Committee (for research programmes).
(b) Fails to re-register by the FIFTH (5) weeks of new academic calendar.
(c) Violates any rule or regulation as stipulated by the University.
Candidate is requested to refer to QP-IPSR-PSU-016 - Termination of Candidature of
Postgraduate Student due to Poor Academic Achievement
11.2 Reinstatement
Termination due to Fees
A Candidate who had been terminated due to fees, is requested to refer to “QP-IPSR-PSU017 - Appeal for Re-instatement by Terminated Postgraduate Candidate” on the process
to reinstate their candidacy. After the candidature will be reinstate after the following fees
stated in the Reinstatement Bill issued by the Department of Admissions and Credit
Evaluation has been paid:
(a)
(b)
(c)
Course fee of the trimester/semester
Late payment charge of RM10.00 per week
Reinstatement fee of RM100.00.
Termination due to poor academic and maximum candidature
A candidate, whose candidature has been terminated due poor academic and maximum
candidature, may appeal to the President of the University for reinstatement of his
candidature. The decision of the President shall be final.
The appeal to the President shall be in writing and submitted to the Director of Institute of
Postgraduate Studies and Research together with payment of a prescribed appeal fee within
two (2) weeks from the date of receipt of the termination notice or notification of result.
Appeals submitted after the lapse of the said period shall not be entertained.
Page 30
12.0 Intellectual Property
12.1 Plagiarism
As stated in “Rule XXV- Prohibition Of Plagiarism”, the University views as very serious
acts of plagiarism which amounts to academic fraud and blatant or outright dishonesty.
Plagiarism shall be deemed as an act of cheating within the ambit of the Examination
Regulations.
If the student is found guilty of plagiarism and depending upon the severity thereof, the
Committee can impose, in addition to or substitution of the penalties stipulated in Section 55
of the Student Code of Conduct Rule, any one of the following penalties :(a) order the student to re-do or amend parts that were plagiarized;
(b) deduct marks on the chapter or portion which the student plagiarizes; or
(c) award a Grade “F” for the unit concerned.
12.1.1 Plagiarism Checking
UTAR now subscribes to Turnitin, which is a web-based application that checks for the
originality of submitted materials, for the use of academic staff and students. To verify the
level of originality of the content in the thesis/dissertation/project report submitted, UTAR
now requires every student from postgraduate and undergraduate programmes to submit his
thesis/dissertation/project report to Turnitin for originality check before the student formally
submits the thesis/dissertation/project report for examination. Candidate are advised to refer
to the guideline “GD-IAD-003 Generating Originality Report for Thesis / Dissertation /
Project Report using Turnitin” to generate the originality report.
13.0 Publication
13.1 Publication requirement – By Research
Publication Requirement for Graduation
Master’s candidate
PhD candidate
Encouraged to publish in an international
refereed journal
Shows proof of acceptance of at least one
paper for publication in an international
refereed journal.
Page 31
14.0 Online resources
14.1 UTAR Student Portal
From UTAR main page : www.utar.edu.my select the UTAR Portal icon or from the drop
down list under “Student”
The UTAR Portal window will open in a new window, to login key in your username and
password
ID: student id without
alphabet
pw: ic with hyphen
example:
ID: 1400031
pw: 881226-08-5430
Page 32
To view your course structure, click the Course tab then select Course Structure
To view your trimester timetable for unit you had registered select “Timetable” under the
Course Tab.
Page 33
To view the SoP, Rule and Regulation, SoP click the Guidelines tab then select “Rule and
Regulation.”
Page 34
To view your student Bill, click the Billing tab then select “My Billing” to login key in your
username and password
From My Billing screen you may view your current bill, Payment history and guide on how
to make the payment
Page 35
14.2 Unit registration
From you student Portal login screen click “Course Registration”
The course registration screen will open in a new window, login using the same username
and password as your UTAR portal login.
Page 36
14.3 Progress report system
From IPSR website, under Quick Link , click “6 Monthly Progress Report” .
To login key in your username and password
ID: student id without
alphabet
pw: ic with hyphen
example:
ID: 1400031
pw: 881226-08-5430
Page 37
You are required to complete the online Survey before proceeding to submit your progress
report,
Click OK
Click on the pop up that
was block. Then select
the 1st link to complete
the survey
Page 38
14.4 WBLE
From the UTAR Student Portal
login page, click Web-based
Learning Environment
To login key in your username and password
Log in using your
user name and
password, same as
how you log in into
your student portal
Page 39
Click Here to view unit
You may view and download your Lecture Note, for each study week
Page 40
14.5 Postgraduate Studies related form and guidelines
From IPSR website, under Quick Link, click “Info for current Student” .
Click here for Guidelines
Click here for Forms
C
Page 41
List for Forms
List of Guidelines, you may view and download
Page 42
Appendix 1 -Progress of Studies By Research
Page 43
Appendix 2 Progress of Studies By Coursework
Page 44
Appendix 3- Progress of Studies By Mixed Mode
Page 45
Appendix 4 – Academic Calender
(a) Trimester 1
Teaching Week
Examination
Break
14 weeks
3 weeks
4 weeks
21 weeks
(b)Trimester 2
Teaching Week
Examination
Break
14 weeks
3 weeks
3 weeks
20 weeks
(c) Trimester 3
Teaching Week
Examination
Break
7 weeks
3 weeks
2 weeks
13 weeks
Page 46

Postgraduate Handbook 2015 - UTAR Research Portal

Transcription

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