April 14.2015 - Town of Altona

TOWN OF ALTONA
Committee of the Whole
Minutes of the Committee of the Whole meeting held on Tuesday, April 14th,
2015 at 3:30 p.m.
Present were: Mayor Melvin Klassen, Deputy Mayor Glen Robinson, Councillors:
Donna Rosling-Wolters, Tim Fast, Terry Wiebe, Ann Kroeker and Al Friesen. Youth
Representative Graham Schellenberg.
Administration: CAO Dan Gagné, Manager of Finance Terry Fehr, Public Works
Supervisor Steven Wiebe, Recreation Services Manager Ron Epp and Assistant
CAO Delores Loewen.
1. Call to order – Mayor Melvin Klassen called the meeting to order at the
appointed time.
2. Review of the agenda
6.3
Legends Car Club Test & Tunes
7.2.3 Millennium Drive Project
7.2.4 Lagoon Project
Tim Fast – Terry Wiebe – moved to approve the agenda as circulated with
the above noted additions.
CARRIED.
3. Review of previous minutes
3.1 Minutes of March 24th, 2015
Terry Wiebe – Glen Robinson – moved to approve the March 24th, 2015
minutes as circulated.
CARRIED.
4. Business arising from the minutes – none.
5. Delegations – none.
Page 1 of 8
6. CAO Report
6.1
Monthly report
CAO Dan Gagné reviewed his report and noted that a meeting between
Pembina Valley Water Coop, Dale Lyle, Fred Dueck, and Dan Gagné has
been set for Thursday, April 30th, 2015 at 10:00 a.m. Committee members
recommended that Councillor Tim Fast also attend the meeting.
Committee members held discussions on a suitable date to meet with the
Municipality of Rhineland Council to discuss a number of new agreements
that are required. Committee members agreed to meet with the
Municipality of Rhineland on Tuesday, May 26th, 2015 at noon. Dan to
confirm.
CAO Dan Gagné has been in contact with Richard Neufeld of Blue Sky
Opportunities. Blue Sky and the Municipality of Rhineland will be signing a
recycling agreement this Thursday and the Town of Altona will also be
signing their agreement with Blue Sky shortly.
Bunge noise complaints are being dealt with through Manitoba
Conservation. Manitoba Conservation has inspected the Altona plant.
AMEC has been at the plant reading noise levels, this report will then be
forwarded to Manitoba Conservation for their review at which time
Conservation may legislate Bunge to make changes to their plant.
6.2
Electronic Speed Sign on Second Street NW
CAO Dan Gagné reviewed the report prepared by Chief Perry Batchelor.
A request has come in from Bunge with regards to enforcement and
heightening awareness of the speeds along 2nd Street NW. Bunge is willing
to pay for all costs associated to the purchase and installation of the sign.
Administration recommends that the Town of Altona purchase and install
the SP 100 Solar Powered Speed Reader from Airmaster Signs. Bunge will
be invoiced for the full amount.
RECOMMENDATION: Glen Robinson – Ann Kroeker – moved to
recommend the following:
THEREFORE BE IT RESOLVED THAT the Town of Altona purchase of an
Electronic Speed Sign from Airmasters Inc;
AND THAT all costs associated with the Electronic Speed Sign be billed
directly to Bunge Canada as reviewed and recommended by
Committee of the Whole.
CARRIED.
Page 2 of 8
6.3
Legends Car Club Test & Tunes
CAO Dan Gagné reported that the Legends Car Club is planning the
following events at the Altona Airport:
Test & Tunes – June 21st & July 19th & September 13th
Annual Drag Race – August 29th & 30th
Committee members had no objections to any of the above noted dates.
7. Works & Operations – Chaired by Glen Robinson
7.1
Fire Chief Report – monthly report
Committee members reviewed the report.
7.2
Public Works – monthly report
Public Works Supervisor Steven Wiebe reviewed the monthly report. In
reviewing the plan regarding the trees on Spruce Crescent, the Public
Works department believes that the tree replacement program can be
done in two years instead of three. There are more mature trees in that
bay than originally thought and Steven Wiebe will be revising the program
and presenting it at the next Committee of the Whole meeting.
7.2.1 Spring Cleanup week
For information only.
7.2.2 Purchase of mower
Public Works supervisor Steven Wiebe has received a number of
new quotes for the replacement of the front-mount mower for the
Altona Park. The increase in pricing is a reflection of the increase in
value of the US dollar. Administration recommends the purchase of
the Kubota F3990 from Altona Farm Service for a price of $20,000
plus taxes.
RECOMMENDATION: Tim Fast – Ann Kroeker – moved to recommend the
following resolution:
THEREFORE BE IT RESOLVED THAT the Town of Altona purchase the Kubota
F3990 from the Altona Farm Service for $20,000 plus taxes as per the 2015
Budget.
CARRIED.
Page 3 of 8
7.2.3 Millennium Drive Tender
Public Works Supervisor reported that the Engineers from SBC
Consulting are preparing the tenders for Phase 2 of the Millennium
Drive project and wish to confirm that Committee members
approve that the tender exclude the installation of sewer and water
along Millennium Drive. Committee members agreed that the
installation of sewer and water along Millennium Drive be tendered
separately.
7.2.4 Lagoon Tender Project
Committee members reviewed the presentation received from JR
Cousin prior to the meeting. Jason Cousin requested that
Committee members consider the best date to call for tenders for
the project. Manitoba Conservation has not approved the Town of
Altona Lagoon Operating licence. According to recent contact
with Conservation they noted that the licence should be formally
approved within the next two weeks. Should there be any changes
to the licence the Town would be required to issue change orders if
the tender process was started prior to Conservation formally
approving the licence.
RECOMMENDATION: Ann Kroeker – Terry Wiebe – moved to recommend
the following resolution:
THEREFORE BE IT RESOLVED that the Town of Altona authorize JR Cousin to
call for tenders on behalf of the Town of Altona Lagoon project upon
receipt of the formal licence from Manitoba Conservation.
CARRIED.
8. Community & Social Development – Chaired by Ann Kroeker
8.1
Recreation Service – no report.
8.2
Request for W.C. Miller Grad 2015
Ron Epp reviewed the request from W.C. Miller Grad 2015 for the
extension of the Town of Altona Social Occasion Permit from 1 a.m. to 3
a.m. for their 2015 Grad. Committee members held a lengthy discussion
on this matter and agreed that they are willing to extend the permit to 2
a.m.
RECOMMENDATION: Terry Wiebe – Tim Fast – moved to recommend the
following resolution:
THEREFORE BE IT RESOLVED that the Town of Altona approve the extension
of the Town of Altona Social Occasion Permit be extended from 1 a.m. to
2 a.m. for their 2015 Grad.
CARRIED.
Page 4 of 8
8.3
Letter from Manitoba Children & Youth Opportunities Grant
For information only.
8.4
2015 Premier’s Volunteer Award
For information only.
Recreation Services Manager Ron Epp reported that the Municipality of
Rhineland has asked for a presentation on how the Town of Altona’s
recreation programs are structured. He will be presenting to them on
Wednesday, April 22nd, 2015.
9. Finance & Administration – Chaired by Tim Fast
9.1.1 Planning Items – monthly report
9.1.2 Variation Order Application – V2015D
CAO Dan Gagné reviewed the V2015D variation application. The owner
of 39 2nd Street SW has applied for a variation order to allow for the
construction of an addition to an existing home. Although the proposed
dimensions of the addition and changes to the existing garage do not
cause non-conformities with the zoning by-law regulations, the home has
two pre-existing non-conformities that need to be addressed to allow for
the addition. The renovation project would require the minimum rear yard
setback to be reduced to 12.45 feet and the minimum side yard setback
to be reduced to 2.7 feet.
District:
RS - Residential Single Family District
Regulation
Requirement
Use
Several as listed
Existing
9.2 5) Single family
dwelling
Proposed
9.2 5) Single family
dwelling
7,000 square feet
7,000 square feet
Site width
minimum 5,000 square
feet
50 feet
70 feet
70 feet
Front yard
25 feet
35.25 feet
30.55 feet
Rear yard
25 feet
Side yard
5 feet
8.45 feet
2.7 feet along north
property line
12.45 feet
2.7 feet along north
property line
approx. 13.6%
approx. 20.8%
1 storey
1 storey
Existing
Proposed
approx. 590 square feet
approx. 1,080 square feet
Site area
Site
coverage
Building
height
Regulation
maximum 35 feet or 2.5
storeys
Requirement
Dwelling
area
minimum 800 square
feet
maximum 40%
Page 5 of 8
Dwelling
width
minimum 24 feet
26.3 feet
44.3 feet
The applicant would like to proceed with construction as soon as possible.
As a result, the public hearing is scheduled from Tuesday, April 28th at 6:00
p.m. and public hearing notices were circulated as required in the
Planning Act on March 30th, 2015.
RECOMMENDATION: Terry Wiebe – Glen Robinson – moved to recommend
the following resolution:
WHEREAS Section 96 of the Planning Act states that Council must give
notice and hold a public hearing, in respect of a variance application;
AND WHEREAS the Town of Altona has received an application for a
variance (file no. V2015D);
THEREFORE BE IT RESOLVED THAT the Council of the Town of Altona hereby
agrees to hold a public hearing to receive representations from any
person on the above application on April 28, 2015 starting at 6:00 pm.
CARRIED.
Administration requested that this resolution be brought forth at tonight’s
Council meeting.
9.2
Finance & Administration
9.2.1 Cheque listing - #48046 - #048146 - $268,554.24
Committee members reviewed the Cheque listing from #48046 #48146.
RECOMMENDATION: Glen Robinson – Donna Rosling-Wolters – moved to
recommend the approval of cheques #48046 - #48146 in the amount of
$268,554.24 as presented.
CARRIED.
9.2.2 Payroll & Indemnities March 15th – March 27th, 2015
RECOMMENDATION: Terry Wiebe – Ann Kroeker – moved to recommend
Payroll & Indemnities from March 15th – March 27th, 2015 in the amount of
$69,554.25 be hereby approved.
CARRIED.
Page 6 of 8
9.2.3 Bylaw 1741/2015 – Cancellation of borrowing bylaw
RECOMMENDATION: Terry Wiebe – Ann Kroeker – moved to recommend
the following resolution:
THEREFORE BE IT RESOLVED THAT Bylaw No. 1741/2015 of the Town of
Altona to cancel the authorized borrowing authority approved under Bylaw No. 1733/2014 be referred to Council for the formal approval process
as reviewed and recommended by Committee of the Whole.
CARRIED.
9.2.4 2015 Municipal
Application
Road
Improvement
Program
Grant
RECOMMENDATION: Glen Robinson – Al Friesen – moved to recommend
the following resolution:
WHEREAS the 2015 Financial Plan called for the construction of Phase 2 of
Millennium Drive in the Parkland subdivision at an estimated cost of
$350,000;
NOW THEREFORE BE IT RESOLVED THAT the Council approve Phase 2 of the
Millennium Drive Project;
AND BE IT FURTHER RESOLVED THAT the Chief Administrative Officer be
authorized to submit an application to the Municipal Road Improvement
Program (MRIP) for funding of up to $100,000:
AND BE IT FURTHER RESOVLED THAT the estimated $250,000 portion of the
project costs not covered by the MRIP grant be paid out of the General
Operating Fund.
CARRIED.
Finance Officer Terry Fehr requested that this resolution be brought
forward to tonight’s council meeting.
9.2.5 Access Field Fundraising Banquet
Committee members held discussion on the purchase of banquet
tickets for the Access Field Fundraiser and agreed that those
wishing to attend to purchase their own tickets.
9.2.6 Annual Altona & District Chamber of Commerce
Committee members held discussions on the purchase of banquet
tickets for the Annual Altona & District Chamber of Commerce
Awards banquet being held on May 7th.
Page 7 of 8
RECOMMENDATION: Glen Robinson – Donna Rosling-Wolters moved to
recommend the following resolution:
THEREFORE BE IT RESOLVED that the Town of Altona purchase of 8 tickets
for the Annual Altona & District Chamber of Commerce Awards dinner.
CARRIED.
Administration requested that this resolution be brought forth to
tonight’s Council meeting.
9.2.7 2015 General Assistance Grant
For information only.
9.2.8 Mobility Disadvantage Transportation Program
For information only.
10. New Business – Chaired by Mel Klassen
10.1
AMM – Insurance Program update
For information only.
10.2
AMM 2015 June District Meeting – Resolutions
Mayor Klassen asked that if Council members have any resolutions
they would like to present at the June AMM District meeting to
please forward them to Administration to be discussed at the next
Committee of the Whole meeting.
10.3
Water Treatment Proposal
For information only.
11. Correspondence
Mayor Klassen noted that the Town of Altona has received a thank you
note from Team Zacharias, thanking Council for their support while
attending the Junior Nationals in Alberta.
12. In-Camera
13. Adjournment – at 4:50 p.m.
Next Meeting Date: Tuesday, April 28th, 2015 at 3:30 p.m.
Page 8 of 8