disclosure form claims-made policy important notice to

 DISCLOSURE FORM CLAIMS‐MADE POLICY IMPORTANT NOTICE TO POLICYHOLDER THIS DISCLOSURE FORM IS NOT YOUR POLICY. IT DESCRIBES SOME OF THE MAJOR FEATURES OF OUR CLAIMS‐MADE POLICY FORM. READ YOUR POLICY CAREFULLY TO DETERMINE RIGHTS, DUTIES, AND WHAT IS AND IS NOT COVERED. ONLY THE PROVISIONS OF YOUR POLICY DETERMINE THE SCOPE OF YOUR INSURANCE PROTECTION. YOUR POLICY Your policy is a claims‐made policy. It provides coverage only for injury or damage occurring after the policy retroactive date (if any) shown on your policy and the incident is reported to your insurer prior to the end of the policy period. Upon termination of your claims‐made policy an extended reporting period option is available from your insurer. There is no difference in the kind of injury or damage covered by occurrence or claims‐made policies. Claims for damages may be assigned to different policy periods, depending on which type of policy you have. If you make a claim under your claims‐made policy, the claim must be a demand for damages by an injured party and does not have to be in writing. Under most circumstances, a claim is considered made when it is received and recorded by you or by us. Sometimes, a claim may be deemed made at an earlier time. This can happen when another claim for the same injury or damage has already been made, or when the claim is received and recorded during an extended reporting period. PRINCIPAL BENEFITS This policy provides for defense and indemnification of covered claims arising from medical incidents and for defense costs only for covered proceedings up to the maximum dollar limit specified in the policy. This policy provides for unlimited defense costs only for covered peer review incidents. The principal benefits and coverages are explained in detail in your claims‐made policy. Please read it carefully and consult your insurance producer about any questions you might have. EXCEPTIONS, REDUCTIONS AND LIMITATIONS Your claims‐made policy contains certain exceptions, reductions and limitations. Please read them carefully and consult your insurance producer about any questions you might have. RENEWALS AND EXTENDED REPORTING PERIODS Your claims‐made policy has some unique features relating to renewal, extended reporting periods and coverage for events with long periods of potential liability exposure. If there is a retroactive date in your policy, no event or occurrence prior to that date will be covered under the policy even if reported during the policy period. It is therefore important for you to be certain that there are no gaps in your insurance coverage. These gaps can occur in several ways. Among the most common are: 1. If you switch from an occurrence policy to a claims‐made policy, the retroactive date in your claims‐made policy should be no later than the expiration date of the occurrence policy. 2.
When replacing a claims‐made policy with a claims‐made policy, you should consider the following: a. The retroactive date in the replacement policy should extend far enough back in time to cover any events with long periods of liability exposure, or b. If the retroactive date in the replacement policy does not extend far enough back in time to cover events with long periods of liability exposure, you should consider purchasing extended reporting period coverage under the old claims‐made policy. 3.
If you replace this claims‐made policy with an occurrence policy, you may not have insurance coverage for a claim arising during the period of claims‐made coverage unless you have purchased an extended reporting period under the claims‐made policy. Extended reporting period coverage must be offered to you by law for at least one year after the expiration of the claims‐made policy at a premium not to exceed 200% of your last policy premium. CAREFULLY REVIEW YOUR POLICY REGARDING THE AVAILABLE EXTENDED REPORTING PERIOD COVERAGE, INCLUDING THE LENGTH OF COVERAGE, THE PRICE AND THE TIME PERIOD DURING WHICH YOU MUST PURCHASE OR ACCEPT ANY OFFER FOR EXTENDED REPORTING PERIOD COVERAGE. DISCLOSURE FORM Page 1 of 1 06/2015 For Company Use Only
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Colorado
Application for Entity
Professional Liability
Insurance
Claims-made policy
With your completed application, you must submit the following information:
1.
2.
3.
Current declarations page which provides a retroactive date and indicates limits
of liability for any entity for which you are requesting coverage (for new
applicants only)
Written confirmation of the purchase of or your intent to purchase a reporting
endorsement (“tail coverage”) from your present carrier if your current coverage
is claims-made, and you are not applying for prior acts coverage (for new
applicants only)
Current business letterhead
Our underwriting process involves a thorough evaluation of your application and
requires 7 to 10 business days on average to complete. Please consider this time
frame when requesting a coverage effective date.
COPIC
7351 E Lowry Boulevard, Ste. 400  Denver, CO 80230
phone 720/858-6000  fax 720/858-6004  toll free 800/421-1834  www.callcopic.com
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It is unlawful to knowingly provide false, incomplete, or misleading facts or
information to an insurance company for the purpose of defrauding or
attempting to defraud the company. Penalties may include imprisonment,
fines, denial of insurance, and civil damages. Any insurance company or
agent of an insurance company who knowingly provides false, incomplete,
or misleading facts or information to a policyholder or claimant for the
purpose of defrauding or attempting to defraud the policyholder or claimant
with regard to a settlement or award payable from insurance proceeds shall
be reported to the Colorado Division of Insurance within the Department of
Regulatory Agencies.
COPIC
7351 E Lowry Boulevard, Ste. 400  Denver, CO 80230
phone 720/858-6000  fax 720/858-6004  toll free 800/421-1834  www.callcopic.com
1. Name of Primary Entity to be insured: ______________________________________________________
All other legal entities to be insured: _______________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
2. Check one:
DBA
Partnership
LLP
Professional Corporation
LLC
Sole Ownership
Provider Network
Other (describe) __________________________________________
3. Administrator of Entity: __________________________________________________________________
4. Date Entity Established: __________________________________________________________________
5. Primary physical practice address: __________________________________________________________
City ______________________ County ______________________ State __________ ZIP _____________
Primary phone # ____________ Secondary phone # _____________ Admin. Cell phone # ______________
Primary fax # __________________________________ Secondary fax # ___________________________
Business e-mail address _________________________ Web site address __________________________
6. Rural mailing address/P.O. Box, if applicable: _________________________________________________
P.O. Box ___________________ City ________________________ State __________ ZIP _____________
7. Desired mailing address
All correspondence will be mailed to the primary practice address supplied above unless you indicate that
it should be mailed to the rural mailing address/P.O. Box.
Please send all correspondence to the rural mailing address/P.O. Box
8. Requested Effective Date ____ / _____ / _____
9. Liability limits
(check one)
$1 million/$3 million
$2 million/$4 million
$1.5 million/$3 million
Other: ________________
10. Premium Payment Plan:
You have the option of choosing the payment plan that best meets your needs. Please note that only one
option may be selected per policy.
Quarterly
(Four installments, three months apart)
Semi-Annual (First half due at beginning, second half due in six months)
Annual
(Payment in full at beginning of policy year)
Mid-term policy changes and distributions will affect the actual installment amount.
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11. Are any of the entity(ies) identified in question #1:
a.) a freestanding facility or clinic? ...........................................................................
Yes
No
If “yes” and more than one entity is listed in question #1, please list the name of the entity(ies) here:
__________________________________________________________________________________
__________________________________________________________________________________
b.) utilized by medical providers outside of your group affiliation? ................................
Yes
No
If “yes” and more than one entity is listed in question #1, please list the name of the entity(ies) here:
__________________________________________________________________________________
__________________________________________________________________________________
Please attach additional sheets, if necessary.
12. Are any of the entities identified in question #1 a provider network?..............................
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
If “yes,” please answer (a) through (d); if “no,” skip to question #13.
a.) Does the Provider Network have a written agreement?.............................................
b.) Does the agreement contain language to the effect that the relationship created by
the agreement may not affect the exercise of the licensed or certified professional’s
independent judgment in the practice of the profession? ........................................
c.) Is the licensed or certified professional’s independent medical judgment affected in
any way by the relationship created by this written agreement? ...............................
d.) Is the licensed or certified professional required to exclusively refer any patient to a
particular provider or supplier or take any other action the licensed professional
determines not to be in the patient’s best interest? ................................................
13. For the entity(ies) to be insured on this policy, please complete the following tables (include
additional sheets as necessary):
Physician Owners
Non-Physician Owners
Physician Employees
Physician
Independent Contractors
Non-Physician Employees
Non-Physician
Independent Contractors
If any physicians or non-physicians named in #13 are not COPIC insured, please indicate their names and specialties
here, and attach a current Certificate of Insurance for each: ______________________________________________
_______________________________________________________________________________________________
_______________________________________________________________________________________________
_______________________________________________________________________________________________
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14. Do any of the people identified in questions #13 and #16 provide medical or consultative
services for which you are requesting COPIC coverage outside of your principal state of
practice or have plans to do so in the next twelve months? ...........................................
Yes
No
If “yes,” please indicate their names, the state(s) in which the services are to be rendered, and the number
of hours per week devoted to those services here:
Name:
State(s)
Hours per week
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
15. Notice: COPIC will not insure the following procedures:
Autologous fat injections into penises
Chelation therapy (other than for treatment of heavy metal poisoning)
Chymopapain disc injection
Elective home delivery
Intravascular absolute alcohol embolization except for renal pathology
Jejuno-ileal bypass or gastric bubble procedures for treatment of morbid obesity
Mesotherapy
Rapid opiate detoxification
Sclerotherapy (the injection of sclerosing agents) into the vertebral column
Sperm banks for other than interim storage for insemination of your own patients
Transsexual surgery
For non-physicians you supervise or employ, the management of active labor and any subsequent delivery for
Vaginal Birth after Caesarean (VBAC) patients unless a responsible physician is physically on premises and
immediately available for the entire course of care
Obstetric ultrasound images or videos created solely for nonmedical reasons or without an ultrasound report
for the medical record or any nonmedical use of ultrasound imaging, such as “keepsake ultrasounds”
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16. Will any entity to be insured employ or contract with any allied health practitioners who
will work at any of your office locations? ....................................................................
Yes
No
If “yes,” please provide the census information requested below.
# to be insured
# to be insured
# to be insured
Acupuncturists___________________ Advanced Practice Nurses ___ Aestheticians ___________________
Anesthesiologist Assistants ________ Child Health Associates _____ Clinical Nurse Specialists __________
CRNA/Nurse Anesthetists __________ Cytotechnologists _________ Electrologists ___________________
Embryologists ___________________ Emergency Med. Techs ______ Endermologists__________________
Laser Technicians ________________ Microdermabrasionists ______ Nurse Clinicians _________________
Nurse Midwives __________________ Nurse Practitioners_________ Optometrists ___________________
Orthopaedic Physician Assistants ____ Perfusionists______________ Pharmacists ____________________
Physician Assistants ______________ Physicists ________________ Physiologists ___________________
Psychologists ____________________ Psychotherapists __________ Radiology Practitioner Assistants ___
Surgical Assistants _______________ Surgical Technicians _______
Note: The COPIC policy provides no individual coverage to any employee or independent contractor in any of the
classifications working in your office listed above unless he/she is specifically named on the Declarations Page.
The policy also provides no coverage to you if you are named in a claim or suit for their acts or omissions unless
their names specifically appear on the Declarations Page. If you employ anyone in any of the classifications
listed above and they are insured elsewhere, COPIC may be willing to extend coverage to you for their acts or
omissions subject to underwriting.
17. Please indicate if your entity employs or contracts with an allied health practitioner or physician
extender who performs any of the following procedures at any of your office locations:
Botox Injections
Yes
No
Laser Hair Removal
Yes
No
Chemical Peels
Yes
No
Micro-Dermabrasion
Yes
No
Collagen Injections
Yes
No
Micro-Pigmentation
Yes
No
Endermology
Yes
No
If you answered “yes” to any of the procedures listed above, please attach a copy of the documentation of
training for each employee or independent contractor performing these procedures.
18. Do or will any of your entity’s employees practice at a location geographically separate
from either the primary or secondary practice address identified on page 1 of this
application? ...........................................................................................................
Yes
No
If “yes,” please explain on your business letterhead. Please include in your explanation the distance of the
employee’s separate practice location from the practice address referenced above and a summary of the
employee’s duties and responsibilities while practicing there. In addition, please explain how these employees
are supervised consistent with their duties and the frequency of and methods by which that supervision occurs.
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19. List all entities to receive certificates of insurance (e.g., hospitals, HMOs, IPAs, etc.) for the Primary Entity
identified in question #1:
Address (including city, state & zip code)
Name
____________________________
______________________________________________________
____________________________
______________________________________________________
____________________________
______________________________________________________
____________________________
______________________________________________________
Please indicate on your business letterhead if certificates of insurance are to be issued for any other entities
to be insured. By adding a certificate holder’s name and address to the above list, you give COPIC permission
to allow the certificate holder to obtain your certificate of insurance.
20. Do you advertise your name, phone number, and specialty in any manner
other than a one-line listing in the Yellow or White pages? ...........................................
Yes
No
If “yes,” please attach a copy of your ad(s) and all other media advertisements. If you use radio or
television, please attach a separate information sheet regarding these activities.
21. Web site address: ________________________________________
N/A (no web site address)
PROFESSIONAL LIABILITY INSURANCE HISTORY
22.
Name of Company (current)
Policy Limits
Period of Coverage: ________ to ________
$_____/$_____ Retroactive Date:
Name of Company
Policy Limits
Policy Limits
Claims-Made
Occurrence
Period of Coverage: ________ to ________
$_____/$_____ Retroactive Date:
Name of Company
(Mo./Yr.) (Mo./Yr.)
______/______/______
(MM) (DD) (YYYY)
(Mo./Yr.) (Mo./Yr.)
______/______/______
(MM) (DD) (YYYY)
Claims-Made
Occurrence
Period of Coverage: ________ to ________
$_____/$_____ Retroactive Date:
(Mo./Yr.) (Mo./Yr.)
______/______/______
(MM) (DD) (YYYY)
Claims-Made
Occurrence
23. If your current insurance is claims-made, will “tail” coverage be purchased? .......
Yes
No
N/A
24. If “no,” are you requesting prior acts coverage?..............................................
Yes
No
N/A
If “yes,” does your current insurance policy allow you to report incidents that have not
yet resulted in a claim or suit, but that could in the future? ..........................................
Yes
No
If “no,” is your current insurance policy written on a “demand for damages” basis
such that it requires a written or verbal demand for damages before coverage
attaches under the policy? ........................................................................................
Yes
No
ENTITY NEW
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CLAIMS INFORMATION
Important information regarding questions 25 through 27 (including sub-questions):
1. The word “claim” as used in Questions 25 through 27 below refers to:
a. Any demand for damages, resolved or pending, regardless of the result,
arising from the professional activity of and brought against you or any
partner, associate, employee or professional corporation or partnership;
or
b. Circumstances which have been brought to your attention or to the
attention of any person employed by your entity by a patient or
representative of a patient, in such a manner as to indicate the
possibility of legal action against any partner, associate, employee or
professional corporation or partnership.
2. If you answer “yes” to question 25, 26, or 27 (including sub-questions), please
complete the attached Supplementary Claims Information Form (page 7).
25. Have any of the entity(ies) identified in question #1 ever been involved in a malpractice
claim or suit, either directly or indirectly? ............................................................
Yes
No
26. Please indicate if you are aware of any of the following circumstances that might reasonably lead to a
claim or suit being brought against any of the entity(ies) identified in question #1 even if you believe
the claim or suit would be without merit:
a. A request for records from a patient and/or attorney related to an adverse outcome?
b. A letter from an attorney regarding your medical treatment of a patient? ..............
c. Intra-operative or post-operative complications or other complications resulting in
death, paralysis, or other significant disabilities? .............................................
d. Patient or family member dissatisfaction with the outcome of a procedure,
treatment, or diagnosis? ...............................................................................
e. Any other circumstances that might reasonably lead to a claim or suit? ...............
27. Have all circumstances that might reasonably lead to a claim or suit (even if
you believe the possible claim or suit would be without merit) been reported
to your current or prior professional liability carrier? ................................
Yes
Yes
Yes
No
No
Yes
No
Yes
Yes
No
No
No
N/A*
*For purposes of this question, “N/A” means that you are aware of no circumstances that might reasonably
lead to a claim or suit.
a. If “yes,” how many? _____________ Please attach documentation of all such reports.
b. If “no,” please explain on your business letterhead.
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SUPPLEMENTARY CLAIMS INFORMATION FORM
If there has been more than one claim, please photocopy this form. Attach additional sheets if needed.
All questions must be answered or marked Not Applicable (N/A).
1. Name of entity(ies) named in claim or suit: ____________________________________________________
2. Patient’s name:____________________________________________________________________________
3. Date reported to insurance company:__________________________________________________________
4. Name of insurance company:_________________________________________________________________
5. Date of incident and your treatment:__________________________________________________________
6. Allegations:______________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
7. What is the present condition of the patient? __________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
8. Did anyone involved in the claim in any way alter, embellish, delete, change,
and/or destroy any records, medical or otherwise, or were allegations made that
anyone involved in the claim did so? ..................................................................
Yes
No
9. Status of claim (check applicable answer):
Suit threatened, no action taken
Suit filed but dropped by claimant
Summary judgment in your favor
Court outcome in your favor:
Yes
No
Suit settled out of court
a. Date claim paid:___________
b. Amount paid: $ ___________
c. Did you want to settle this
claim?
Yes
No
Court outcome in favor of
plaintiff:
Awaiting mediation
Awaiting court action
Reserve Amount:
$
Amt. of Loss Payment:
$
10. To your knowledge, was any settlement paid by another party involved? ...................
Yes
No
If “yes,” amount was $______________
Signature: ________________________________________________________________ Date: _____________
Please PRINT your name: _______________________________________________________________________
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UNDERSTANDING, AUTHORIZATION, AND RELEASE OF INFORMATION
I understand that this is an application for insurance and not an insurance binder!
I hereby declare and warrant that all answers and statements herein given are true and complete to the best of
my knowledge and that no material fact or circumstance concerning the subject matter of this application has
been omitted or withheld. I understand that these answers and statements are material and as such will be relied
upon in the determination by the company to grant insurance. If I or any other person making application or
providing information misstate or fail to disclose any pertinent information, this application may be declined. If
this application is approved and it includes any misstatement or failure to disclose pertinent information, COPIC
has the right to cancel the insurance. COPIC also has the right to decline coverage for a specific claim if COPIC
would have declined to issue insurance or limited coverage had the misstatement or omission not been made.
Further, I recognize and agree that as a prerequisite to acceptance of this application and consideration for
granting of liability insurance, COPIC and/or its assigns may conduct a peer review investigation of me and/or my
practice or the practice of any associated physicians. As part of such peer review investigation, I consent to the
release of any prior Practice Quality Report and to periodic chart and medical record reviews conducted by
Practice Quality, as COPIC may request or direct. I agree to abide by any recommendations arising from that
review. For Colorado and Nebraska insureds only: I have been provided, understand, and will comply with the
Participatory Risk Management guidelines of COPIC.
I authorize any state board of medical examiners or licensure, hospital board or committee, hospital records
department, insurance company, professional society, past or present, business or medical associate or private
person that may have any record or knowledge concerning any of the answers or statements made herein to
release such information to COPIC or its assigns. I authorize the use of a copy of this authorization in lieu of its
original.
As may be permitted by law and in compliance with COPIC policy, I hereby consent to COPIC’s release of the
following information about the subject matter of this insurance to credentials verification organizations, health
plans, hospitals, health care organizations, professional liability insurance carriers, and state and federal
regulatory entities, including but not limited to boards of medical examiners, the National Practitioner Data Bank
and the Healthcare Integrity and Protection Data Bank and to the fullest extent permitted by law, hereby release
all providers of such information, including COPIC, its employees and agents, from any and all liability therefore.
This release applies to the following information: my entity’s name, business address, social security numbers,
NPI numbers, license numbers, hospital affiliations, policy numbers, effective dates, limits of liability, retroactive
dates, specialties and PLI rate classes of any affiliated physicians, and any information concerning those claims
which are required to be reported to any state board of medical examiners or medical licensing body or authority,
National Practitioner Data Bank and/or the Healthcare Integrity and Protection Data Bank.
I have received the Claims-Made Disclosure Notice. I understand that if my application for coverage is approved,
the disclosures described in the Notice will apply to my coverage with COPIC.
Authorized Representative ___________________________________________________ Date ______________
(Signature Required)
Please PRINT your name ________________________________________________________________________
WE SUGGEST YOU RETAIN A COMPLETED COPY OF THIS APPLICATION FOR YOUR RECORDS
Please check this application to ensure that you have answered all questions and included all requested
attachments. Submitting an incomplete application could result in a delay in underwriting and processing
or an outright rejection of your application.
ENTITY NEW
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