2015 SCEE Summit Reimbursement Instructions for Sponsored

2015 SCEE Summit Reimbursement Instructions for Sponsored Participants
Online Reimbursement System
Please submit your expense reimbursement report using CCSSO’s online reimbursement system,
Unanet, within 30 days of the last day of the meeting. Use the Unanet link below to create and begin
editing an expense report in Unanet.
Use project code 2175 for your expenses. If this code is not available as an option, contact Naz
Rajput.
To be reimbursed for any expenses, the following must be received in the original form, no matter
the amount of the expense with all receipts attached:
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Transportation (parking, taxi, shuttle, baggage fee receipts, etc.)
Flight/Train receipt and itinerary
Hotel folio (Detailing a zero balance)
Completed expense report (via Unanet- see below for more information)
If you need to reset your password or create a Unanet account, please click this link and submit a
form. Your request will be processes in 5-7 business days. If you have an account and are not able to
access it, please email Naz Rajput.
Unanet User Guides
 How to create an expense report: HERE
 Add expenses to an expense report: HERE
 Add meals to an expense Report: HERE
 Flight comparison (rarely used): HERE
 Reimbursement checklist: HERE
 Check the status of an expense report: HERE
 Unanet URL: http://finance.ccsso.org:8080/unanet/action/home
Meals
Breakfast and lunch will be provided on April 14th, 15th, and 16th and will not be reimbursed. The
meals & incidentals rate for Atlanta, GA is $51 per day. The breakdown is as follows: breakfast $8,
lunch $12, dinner $26, and incidentals $5. The first and last day of travel are reimbursed at lower
rates.
Transportation, Parking, and Baggage Fees
CCSSO will reimburse for transportation to and from the airport, parking at the airport, baggage
fees, and up to $5 of incidentals per day. Parking at the hotel is reimbursable only if you drove to
the meeting. Receipts must be submitted.
Lodging
The hotel room and tax are billed to the master account for sponsored participants. If you have
been incorrectly charged for lodging by the hotel, please notify Naz Rajput immediately. Incidental
charges are the responsibility of the individual upon check out.
Questions
Please contact Naz Rajput via email at [email protected] or via phone at 202.336.7018 with
any questions.