pdf report - Department of Conferences and Meetings Management

4th Quarterly
Resource
Management
and Performance
Report
From January 1 to December 31
2014
An overview of programmatic results and resources of the funds administered by the OAS General Secretariat, as well as a
status report on other administrative and management activities
OAS Quarterly Resource Management and Performance Report
This report is presented in compliance with AG/RES. 1 (XLV‐E/13), Program-Budget Resolution 2014.
Prepared by the General Secretariat of the Organization of American States (GS/OAS)
Secretariat for Administration and Finance
1889 F Street, N.W., Washington, D.C. 20006, USA
www.oas.org
Original: English
OAS Quarterly Resource Management and Performance Report
From January 1 to December 31
2014
Highlights from this Quarter
Programmatic Results 
Democracy and Governance. The Plan of Action of the Road Map Agreement adopted in January 2014 was completed with the
adoption of more than 15 historic agreements in the areas of education, security, environment, tourism, culture, migration,
among others. Dozens of bilateral exchanges were promoted and coordinated, thus creating the necessary conditions conducive
to fixing a new date to hold simultaneous referenda. The OAS Office in the Adjacency Zone verified more than 100 incidents in
the Adjacency Zone; monitored security conditions; sensitized communities about existing confidence-building measures; and
organized a series of workshops and training programs aimed at strengthening community-to-community partnerships.

Human Rights. The commission met for four sessions during 2014. The 153rd session of the Commission was held in Washing‐
ton, DC during the 4Q of 2014. Signing of cooperation agreement between the IACHR, the Cyrus R. Vance Center for Internation‐
al Justice, the Conferencia Interamericana de Seguridad Social de México , and the UN Office of the High Commissioner for Hu‐
man Rights.

Multidimensional Security. Support for humanitarian demining in Colombia has resulted in release of over 1,700,000 square
meters of land for productive use in four administrative departments since the beginning of 2014. Nearly 3,500 Colombians living
in mine-affected areas have received mine risk education during the same period. Physical and psychological rehabilitation ser‐
vices were provided to some 150 landmine survivors in Colombia, Ecuador and Peru since the beginning of 2014. Regional work‐
shop on International Security and Diplomacy in the Cyberspace took place in Colombia.

Integral Development. A total of 76 scholarships were awarded for 2014-2015 academic cycle (66 graduates and 10 undergradu‐
ates) of which a total of 55 graduates and 9 undergraduates have become scholarship recipients and have started and/or are
starting their academic programs accordingly. Pending awardees are to be placed through March 2015. A total of 2,566 PAEC
scholarships were awarded in 2014. Barbados, Dominica, Jamaica and Saint Lucia have advanced the development and are in var‐
ying stages of completion of the institutional infrastructure to support the adaptation and implementation of the SBDC model.
OAS Quarterly Resource Management and Performance Report
From January 1 to December 31
2014
Highlights from this Quarter
Financial Overview

Budget Execution. The year-to-date level of execution for the combined Regular Fund, Specific Fund and Fund for Indirect Cost
Recovery (ICR) reached 84% of the USD 167 million 2014 Approved Budget. The level of execution for the Regular Fund and the
ICR reached 99.7% and 93.9%, respectively. Specific Fund year-to-date expenditures reached USD 52.7 million, slightly lower
when compared to the same period last year.

Quotas. At the end of the year, out of the 34 member states, 28 were current and/or considered current. As of December 31,
86% of current and prior year quotas have been collected.

Regular Fund Liquidity. The Regular Fund began the year with a cash balance of USD 8.4 million, decreasing to USD 0 by the end
of the year. At the end of December 31, the ending cash balance would have ended with a USD 7.6 million deficit; however, this
was covered with a temporary cash loan from the OAS Treasury Fund as approved by the Permanent Council CP/RES. 1034
(1984/14). The General Secretariat cannot project the repayment of USD 7.6 million, since it has not received indications from
the Member States in arrears, as to when the due amounts will be paid.

Donor contributions to Specific Funds. Contributions reached USD 57.6 million, almost 15% lower than the same period last
year (USD 67.7 million). Member states decreased their contributions by approximately 12% compared to the same period last
year. Furthermore, permanent observers decreased their contributions by 35%. At the same time, however, other institutions
and donors increased their contributions by over 12%.
Human Resources 
6 new hires and 5 separations in the Regular fund during the 4th quarter of 2014.

6 posts in the Regular fund announced in the 4th quarter for competition for Series B (Long Term Contracts) under Art. 44 of the
General Standards.

25 posts in the Regular fund announced in the 4th quarter for competitions for Series A (Short Term Contract) under Art. 44 of
the General Standards and Call for Resumes processes.

5 new hires (4 Staff, 1 Associate) and 3 separations from service (1 Staff, 2 Associates) in the Specific and ICR funds during the 4th
quarter of 2014.

1 posts in the Specific funds announced in the 4th quarter for competitive recruitment under Call for Resume process.
Contents
(Click below for external links)
Section I: Programmatic Results
By Chapter
By Subprogram
Section II: Financial Overview
Financial Highlights for this Quarter
Budget Execution, Variances and Sources of Financing
Information on Quotas
Liquidity Risk Assessment
Disbursements by Location
Contributions to OAS Funds
Economic Indicators and Investments
External Evaluations and Audits Requested by Donors
Annex A: Detailed Financial Information by Chapter
Annex B: GS/OAS General Purpose Financial Reports
Section III: Human Resources
Human Resources Actions by Fund
Geographic Representation
Gender and Grade Distribution
Call for Resume and Selection Competitions
Active Individual CPRs by Source of Financing
Section IV: Administration and Management
Administrative Efficiencies
Recommendations of the Board of External Auditors
Travel Information and Control Measures
Rental Hall of the Americas
Information on Conferences and Meetings
Administrative Tribunal
Reform Process
Section V: Information Technology
Optimization of the use of current OAS Information Technology
Section VI: Other GS/OAS Reports
Activities with Permanent Observers
Strategy for Resource Mobilization with Permanent Observers
Projects Outside Headquarters
Projects Submitted to the Project Evaluation Committee
Integrated Real Property Strategy
Section VII: Reports of Agencies and Entities Related to the OAS
Inter-American Defense Board
Pan American Development Foundation
Inter-American Court of Human Rights