You`re Invited... - American Association of Orthopaedic Executives

You’re Invited...
San Francisco, CA
June 9 – 12
All the
Right Moves
Positioning
your practice
for success
San Francisco, CA
June 9 – 12
Exhibitor registration is NOW open for the American
Association of Orthopaedic Executives’ (AAOE)
2016 Annual Conference
Why Exhibit? Our Attendees!
Over 600 practice executives with direct buying power attend
Average size of practice is 7 – 8 orthopaedic surgeons
Total members represent over 10,000 orthopaedic surgeons
The majority of members hold non-physician positions,
responsible for:
Business operations
Financial management
Human resource management
Patient care systems
and much more
Exhibitor Benefits
Complimentary listing in the 2016 Preliminary Program – sent to over 2,300 practice
executives (if registered by September 15, 2015)
Complimentary listing in the Buyer’s Resource Guide, Final Program, and the AAOE
Annual Report
Three, one-time use attendee contact lists (mail and email, per attendee preference)
for pre-conference and post-conference promotion
Complimentary listings on the AAOE and AAOE Annual Conference websites
Two complimentary representative badges per 10’ x 10’ booth
Breakfast and lunch provided on-site
AAOE sponsored Exhibitor Reception
A two-line identification sign (7” x 44”) showing company name
Pipe and drape (8’ high at back, 3’ high on sides – colors selected by AAOE)
Increase your visibility with sponsorship opportunities
and advertisements!
For a full list of exhibitor benefits please view the complete exhibitor prospectus, which will soon be
available online at www.aaoe.net/annualconference.
Assignment of Booth Space
You select your own booth location! Stay tuned for an official confirmation letter stating
when you can select your booth location online. Your booth draw appointment date and
time is based on your priority point level.
POINT SYSTEM
1 point for each year exhibited
1 point for each booth purchased, each year
Points are awarded as follows for
sponsorship annually:
1 point: 2 points: 3 points: 4 points: 5 points: $3,600 – $4,999
$5,000 – $7,499
$7,500 – $9,999
$10,000 – $14,999
$15,000 and above
Island Booths
Island booths are available for purchase. Please contact AAOE if you
are interested in an island booth configuration.
Sponsor Advertising
All sponsorships must be paid in full by January 5, 2016 to receive complimentary ads
in the 2016 Buyer’s Resource Guide
Sponsorships totalling $5,000 and over:
Full-Page Ad ($1,000 Value)
Sponsorships from $3,600 – $4,999:
Half-Page Ad ($500 Value)
Make a
Splash!
Sponsors, as well as new exhibitors,
are specifically highlighted in all
conference materials and on-site signage!
You’re Invited...
Company Name:
Contact:
Address:
City: State: Phone: Fax:
Email: Website:
Zip:
Please fax or mail this form to:
AAOE 2015 Annual Conference
3925 River Crossing Parkway
Suite 300
Indianapolis, IN 46240
Fax: 317 – 805 – 0340
Email: info @ aaoe.net
Exhibit Space
Number of booths requested: _____________________ x $3,600 (per 10’ x 10’) = _____________________
Expand your visibility with our members!
Sponsorship Opportunities
Opening Reception: $50,000
Professional Head
Shot Station: $25,000
Neckwallets: $20,000
Conference Bags: $20,000
Massage Station: $10,000
Ambassador Breakfast: $9,500
Ambassador Kick-Off Event: $9,500
Hotel Key Cards: $9,500
Mobile App: $7,500
AAOE Welcome Center: $7,500
Water Bottles: $7,500
Pens: $3,600
Keynote Speakers:
Opening Session: $30,000
General Session: $10,000
Closing Session: $20,000
Unrestricted Education / Conference Grants:
$7,500
$5,000
$3,600
Didn’t find what you were
looking for?
Contact AAOE to customize
a unique opportunity that
fits your needs! Call us at
800 – 247 – 9699 or email
info @ aaoe.net.
Current sponsors of each item have the first right of refusal. Commitment of a 50% deposit must be made by June 30, 2015 to
maintain sponsorship. After June 30, 2015, sponsored items will be available to all other interested organizations.
Non-Sponsorship Opportunities
Fast Tracks: $3,000
Conference Bag Stuffing: $1,000
Mobile App:
• Push Notification: $250
• Logo: $75
• Banner Ad: $500
Preliminary Program Ads
Book wrap – $4,500
Inside Cover – Front: $5,000
Inside Cover – Back: $5,000
Full-Page Color Ad: $2,500
Half-Page Horizontal Color Ad:
$1,250
Buyer’s Resource Guide
and Final Program Ads
Middle Spread 2-pages: $4,000
Middle Spread 1-page: $2,500
Inside Cover – Front: $3,000
Inside Cover – Back: $3,000
Full-Page Color Ad: $1,000
Half-Page Horizontal Color Ad: $500
Payment – Payment in full or a 50% deposit must accompany registration form.*
Booth Cost / Deposit Amount:
Sponsorship item(s):
Non-Sponsorship item(s): Advertising: Total Amount Due:
For office use:
Full-page Ad $ ____________
$ ____________
$ ____________
$ ____________
$ ____________
I have enclosed a check. (Note: You must pay in U.S. dollars.
Please make check payable to AAOE.)
I will pay by credit card.
Visa
MasterCard
CC# Half-Page Ad
_________________ Date Received
American Express
Sec. Code
Exp. Date
Cardholder Name
*50% deposit required with registration. Balance due January 5, 2016 (All registrations received after January 5, 2016
must be paid in full. Booth space may be released if payment is not received).
You’re Invited...
Important Dates
June 30, 2015
First right of refusal deadline for current
July 7, 2015
Register and pay in full by this date to receive
a complimentary full-page ad in
the AAOE Buyer’s Guide – a $1,000 value!
September 15, 2015
Register and pay in full by this date to receive
a complimentary half-page ad in
the AAOE Buyer’s Guide – a $500 value!
September 15, 2015
egister by this date to be guaranteed
R
inclusion in the 2016 Preliminary Program – mailed to over 2,300 orthopaedic practice
executives nationwide!
December 10, 2015
egister by this date to be included in the
R
online booth draw process.
sponsors.
December 11 – 12, 2015 Online booth draw for all exhibitors registered
by December 10, 2016.
January 5, 2016
inal balance due for all booth registrations sent
F
in before this date.*
January 5, 2016 here will be no refunds issued for cancellations
T
after this date.
March 16, 2016
egister by this date to be guaranteed inclusion
R
in the 2016 Buyer’s Resource Guide and Final
Program.
*All registrations received before January 5, 2016 will risk the loss of booth placement if the
balance is not paid in full by January 5, 2016. Registrations received after January 5, 2016
must be sent with full payment, by check, or with information to process payment in full by
credit card before reserving a space in the exhibit hall. There will be no refunds issued for
cancellations after January 5, 2016.
The complete exhibitor prospectus, including all rules,
regulations and additional opportunities will soon be available
online at www.aaoe.net/annualconference.
Register by July 7, 2015,
with payment in full, to
receive a complimentary
FULL PAGE AD in the
Buyer’s Resource Guide!
San Francisco, CA
June 9 – 12
3925 River Crossing Parkway
Suite 300
Indianapolis, IN 46240