Appendix J

APPENDIX J: Screen Capture and User Guide
The Implication of Knowledge Management in Higher Learning Institution –
Proposed Knowledge Management System User Guide
1. Set web application access rights:
i.
Login using ‘Admin’ user account by clicking ‘F8’ while loading Operating
System (Win2000/XP). Next, select ‘Safe Mode with Networking Prompt’
option from load menu.
ii.
Grant permission to ‘/webapp/template’ folder for ‘aspnet’ account.
a. Right click on ‘/webapp/template’ folder and click on ‘Security’ tab.
b. Add ‘aspnet’ account and checked on modify permission.
iii.
Grant permission to ‘KMgmtUserDir’ folder for ‘iusr_pcname’ and ‘aspnet’
account.
a. Right click on ‘KMgmtUserDir’ folder and click on ‘Security’ tab.
b. Add ‘iusr_pcname’ and ‘aspnet’ account and checked on modify
permission.
2. Register third party component:
i.
Register ‘ASPTear.dll’ in ‘\webapp\template\asptear.dll’
ii.
Run command ‘regsvr32 C:\Inetpub\wwwroot\webapp\template\asptear.dll’
iii.
Restart IIS using ‘iisreset’ command in ‘Run’ command.
3. Ensure that all folders are located at the correct directories as follow:
i.
‘KMgmtPortal2’ folder in ‘C:\Inetpub\wwwroot\KMgmtPortal2’ directory
ii.
‘KMgmtPortal2Error’ folder in ‘C:\Inetpub\wwwroot\KMgmtPortal2Error’
directory
iii.
‘KMgmtUserDir’ folder in ‘C:\Inetpub\wwwroot\KMgmtUserDir’
iv.
‘KMKnowledgeFileToUpload’ folder in
‘C:\Inetpub\wwwroot\KMKnowledgeFileToUpload’ directory
v.
‘KMKnowledgeFileViaTemp’ folder in
‘C:\Inetpub\wwwroot\KMKnowledgeFileViaTemp’ directory
vi.
‘KMSubjectToUpload’ folder in
‘C:\Inetpub\wwwroot\KMSubjectToUpload’ directory
vii.
‘KMTemplateToUpload’ folder in
‘C:\Inetpub\wwwroot\KMTemplateToUpload’ directory
4. Create a new web site for KMS:
i.
Open IIS using ‘inetmgr’ from Run command.
ii.
Click on ‘Default Web Site’ and right click the ‘KMgmtPortal2’ folder and
select ‘Properties’. Under ‘Directory’ tab, click ‘Create’ button on the
‘Application Settings’ to create application.
5. Shut down or close all the anti-virus software or programs.
6. MySQL 5.0 setting and restore:
i.
Login with:
Username
: root
Password
: admin
ii.
Set up the database named ‘kmgmtportaldb’ by clicking the ‘Restore’ option
using
‘C:\Inetpub\wwwroot\KMgmtPortalMySQL\kmgmtportaldb_backup.sql’
7. Click Internet Explorer (IE) browser and enter
‘http://localhost/kmgmtportal2/webapp/kmloginpage.aspx’.
8. The users are able to test the proposed KMS based on the following user guides
with the test data in Appendix H.
203
Login Page
For example:
Click ‘Login’ button
to enter ‘Main’ page
Click ‘Reset’ button to
clear all user inputs
User Name: admin
Password: admin123
User Name: salimah
Password: salimah123
User Name: teh_yw
Password: tyw123
User Name: maizatul
Password: maizatul123
204
Main Page for Administrator
a
b
Link to
‘Search
Knowledge
’ page
c
d
e
Click to
logout the
system
and
return to
‘Main’
page
f
g
a: Link to ‘Main’ page
b: Link to ‘User Profile’ page
c: Link to ‘Create User’ page
d: Link to ‘Remove and View User’ page
e: Link to ‘View User Log File’ page
f: Link to ‘Create Announcement’ page
g: Link to ‘Remove and View
Announcement’ page
Main Page for KM Leader, KM Expert and Lecturer
Display list of accredited
knowledge
List of links differs
according to user
types: KM Leader,
KM Expert, and
Lecturer
Click
‘Announcement’
to view details
Display list of
announcement
205
Links for KM Leader
Link to ‘Main’ page
Link to ‘User Profile’ page
Link to ‘Create Knowledge Group’ page
Link to ‘Remove and View Knowledge Group’ page
Link to ‘Allocation Knowledge Group’ page
Link to ‘Upload New Knowledge Files’ page
Link to ‘Remove and View Knowledge’ page
Link to ‘Search Knowledge’ page
Link to ‘Upload or Download Subject’ page
Link to ‘Remove and View Subject’ page
Link to ‘Create Forum Group’ page
Link to ‘Remove and View Forum Group’ page
Link to ‘Post Forum’ page
Link to ‘View User Report’ page
Link to ‘Create Announcement’ page
Link to ‘Remove and View Announcement’ page
206
Links for KM Expert
Link to ‘Main’ page
Link to ‘User Profile’ page
Link to ‘Create Knowledge Template’ page
Link to ‘Remove and View Knowledge Template’
page
Link to ‘Create Sub Knowledge Group’ page
Link to ‘View Sub Knowledge Group’ page
Link to ‘Upload New Knowledge Files’ page
Link to ‘Remove and View Knowledge’ page
Link to ‘Search Knowledge’ page
Link to ‘Accredit Knowledge’ page
Link to ‘View Accredited Knowledge’ page
Link to ‘Upload or Download Subject’ page
Link to ‘Remove and View Subject’ page
Link to ‘Post Forum’ page
Links for Lecturer
Link to ‘Main’ page
Link to ‘User Profile’ page
Link to ‘Upload New Knowledge Files’ page
Link to ‘Remove and View Knowledge’ page
Link to ‘Search Knowledge’ page
Link to ‘Upload or Download Subject’ page
Link to ‘Remove and View Subject’ page
Link to ‘Post Forum’ page
207
User Profile Page
The link to view knowledge
group is only available for KM
Expert
Change ‘D.O.B’ from calendar
208
Create User Page
Choose ‘User Group’ and click ‘Submit’
button to add new user
Choose ‘D.O.B’ from calendar
Remove and View User Page
Click ‘Full Name’ to edit user details
Tick ‘Checkbox’
and click
‘Delete’ button
to remove user
209
View User Log File Page
Choose ‘View By’
option and click
‘Submit’ button
Create Announcement Page
Tick ‘User Group’ to set access right for user to
view the announcement and click ‘Submit’ button
210
Remove and View Announcement Page
Click ‘Announcement’ to edit
announcement details
Tick ‘Checkbox’ and
click ‘Delete’ button
to remove
announcement
Create Knowledge Group Page
Click ‘Submit’ button to
add new knowledge group
211
Remove and View Knowledge Group page
Click ‘Group Name’ to edit
knowledge group details
Tick ‘Checkbox’ and click ‘Delete’ button to remove knowledge group if knowledge
group is not in use
Allocation of Knowledge Group Page
Choose ‘KM Expert’ and click ‘Submit’ button
Choose ‘Knowledge
Group’
Display a list of KM Experts with assigned knowledge groups
212
Create Sub Knowledge Group Page
Choose ‘Knowledge Group’ and click ‘Submit’ button
View Sub Knowledge Group Page
Click ‘Sub Knowledge
Group’ to edit sub
knowledge group details
Tick ‘Checkbox’ and click ‘Delete’ button to remove sub knowledge group if sub
knowledge group is not in use
213
Create Forum Group Page
Choose ‘Knowledge Group’ and click ‘Submit’ button
Remove and View Forum Group Page
Click ‘Forum
Group’ to edit
forum group
details
Click ‘Topics’ to view
forum topic list if topic is
not displayed as ‘0’
Tick ‘Checkbox’ and click ‘Delete’ button to remove forum group if forum group is
not in use
214
View User Report Page
Click ‘Search’
button to view user
report list
Choose ‘Credit Date From’ and ‘Credit Date To’ from calendar
Create Knowledge Template Page
Click
‘Browse’
to choose
template
Click
‘Browse’
to choose
image
Click ‘Submit’ button to add new knowledge template
215
Remove and View Knowledge Template Page
Click ‘Template name’ to
edit template details
Tick ‘Checkbox’ and click ‘Delete’ button to remove template if template is not in
use
Upload New Knowledge Files Page
Link to ‘Create Knowledge via Template’ page
Click ‘Browse’ to
choose file
Choose ‘Knowledge Group’
Click ‘Submit’ button to contribute new knowledge
216
Create Knowledge via Template Page
Link to ‘Upload New Knowledge Files’ page
Click ‘Zoom
In’ to
preview
knowledge
template
Click ‘Submit’ button to preview
knowledge file (in’.htm’ format)
Click ‘Browse’ to
choose image
217
Remove and View Knowledge Page
Click ‘File Name’ to view knowledge file
Tick ‘Checkbox’ and click ‘Delete’ button to remove knowledge if knowledge is not
accredited
Accredit Knowledge Page
Click ‘File Name’ to view knowledge file
Tick ‘Checkbox’ and click ‘Submit’ button to accredit knowledge
218
Search Knowledge Page
Choose ‘Search By’
option and click
‘Search’ button
Right click
‘File
Name’ to
get a copy
of the
knowledge
file
Choose ‘View By’
option and click
‘Submit’ button
219
Upload or Download Subject Page
Click ‘Browse’ to
choose file(s) and click
‘Submit’ button to add
subject
Right click
‘File
Name’ to
download
subject file
Remove and View Subject Page
Click ‘Subject name’ to edit
subject details
Tick ‘Checkbox’ and click
‘Delete’ button to remove
subject file
220
Post Forum Page
Click ‘Forum Group’ to
‘Forum Topic List’ page
Forum Topic List Page (a)
Choose ‘Forum Group’ and click
‘Submit’ button to view forum topic list
based on the chosen forum group
Link to
‘Create
New
Forum
Topic’
page
Link to
‘Post
Forum’
page
221
Create New Forum Topic Page
Click ‘Start Thread’ button to create new
forum topic then return to ‘Forum Topic
List’ page (b)
Click ‘Cancel’ button and return to
‘Forum Topic List’ page (a)
Forum Topic List Page (b)
Click ‘Topic Thread’
to ‘Forum Topic
Thread List’ page
Choose ‘Forum Group’ and click ‘Submit’ button to view
forum topic list based on the chosen forum group
222
Forum Topic Thread List Page (a)
Choose ‘Sorted By’ and click ‘Submit’ button
Create New Forum Thread Reply Page
Click ‘Start Thread’ button to create new
forum thread reply then return to ‘Forum
Topic Thread List’ page (b)
Link to
‘Create New
Forum
Thread
Reply’ page
Link to
‘Forum
Topic
List’ page
(b)
Click ‘Cancel’ button and return to
‘Forum Topic List’ page (b)
223
Forum Topic Thread List Page (b)
224