Electronic Submission and Reviewing Methodology

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Electronic Submission and Reviewing Methodology
Electronic Submission and
Reviewing Methodology
Hooman Momen
Editor
Bulletin of the World Health
Organization
Electronic Management of
Journals
On line Submission
 On Line Tracking
 On line Peer review
 On line Editing
 On line Layout
 On line Publication

Choosing a system

Reliability of the vendor
– size, Internet redundancy, mirrored data
storage, data archiving
User friendliness
 Support service

– 24 hours
– time zones
 Degree of customization allowed
Primary features

Browser-based
– accessible from all places and at all
times

Automated notification
– email to editors, reviewers, authors notifying
articles to be reviewed, reviews or edited

Tracking/ logging events

Reviewing

Reminders

Reporting and Statistics
Submission of manuscripts

Automated submission
– provides templates/instructions for submission,
converts and uploads content from authors

Which formats accepted?
 Manuscript (with any embedded tables and
figures): Word, WordPerfect, PDF
 Figures: GIF, TIF, EPS, JPEG

Can authors suggest and exclude
reviewers ?

Can authors review and proof output
Peer-Review

Is it possible for reviewers to
accept/decline online ?
Is complete confidentiality of
review process preserved ?
 Can partial reviews be saved for
completion later ?
 Keyword- assisted reviewer
selection

Other features





Ability to sort articles in queues
Ability to search for articles
Ability to track manuscripts in postacceptance stages
Ability to bill authors for services and features
External bibliographic and sequence
database links

Publish ahead of print capabilities

Automatic virus scan of author submissions
Pricing
Is software sold as stand alone
application?
 If rented

– Is there a per manuscript charge?
– What are the licencing conditions?
– What are the hardware requirements?
How much customization is
included?
 How much training is included?

Principal Systems
Manuscript Central
 Editorial Manager
 Bench>Press
 eJournal Press

Manuscript Central
Developed by ScholarOne, VA, USA
 Used by over 500 journals
 Major customers


– Blackwell
– Springer
– Taylor and Francis
– Wiley
http://www.scholarone.com/products_manuscriptcentral.
html
Editorial Manager
Developed by Aries Systems
Corporation, MA, USA
 Used by about 225 journals
 Major customers

– Elsevier
– Kluwer Academic

http://www.editorialmanager.com/
Bench>Press

Developed by Stanford University
Libraries' HighWire Press

Used by about 50 Journals

Major customer BMJ group of journals

http://benchpress.highwire.org/
eJournal Press
Developed by ejournal Press
 Major customers

– Allen Press
– PNAS
Number of Journals?
 http://www.ejournalpress.com/

Other systems

Espere
– http://www.espere.org/

Edikit
– http://www.bepress.com/services.html

Open Journal Systems
– http://www.pkp.ubc.ca/ojs/faq.html

Epress
– http://www.epress.ac.uk/
Preparing for change

Need to examine your whole editorial
process
– Rationalize
– Streamline
Then transfer paper to online
 Take time to prepare but implement
change rapidly

Preparing for change (Staff)

Prepare staff
– New roles, functions, workloads
– Training

Editorial Board, reviewers, advisers
– Handholding
Expected benefits

Reduce time to publication
– improve peer review turn-around time
– Time to decision reduced by 50%

Increase in number of submissions
– authors find it easier to submit articles
– 25% increase in first year

Reduction in editorial office mailing
and communication costs
– less postage, fax, telephone, packaging

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