Human Rights Project Grant Program

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Human Rights Project Grant Program
Human Rights Project
Grant Program
Letter of Intent and Grant
Guidelines
Revised August 2015
The Human Rights Education and Multiculturalism Fund receives
an annual allocation of funds from the Alberta Lottery Fund
Human Rights Project Grant Program
1. Purpose
2. Process at a Glance
The Human Rights Education and
Multiculturalism Fund (the Fund) provides grants
that support community projects that foster
equality and reduce discrimination. The Human
Rights Project grant is an outcome-based grant
that assists non-profit organizations, public
institutions and communities to promote an
environment in which all Albertans can
participate in and contribute to the cultural,
social, economic and political life of Alberta.
Projects may wish to address the intersection of
human rights with issues such as social exclusion,
inequality of opportunity, discrimination, racism,
or other barriers that limit Albertans' ability to be
full and contributing citizens.
Discuss your project idea and time permitting,
your draft letter of intent with a grant
consultant
The Fund is established by the Alberta Human
Rights Act which recognizes that all people are
equal in dignity, rights and responsibilities. The
Act names some of the kinds of discrimination
that Albertans can face. These include
discrimination on the basis of race, religious
beliefs, colour, gender, physical disability, mental
disability, age, ancestry, place of origin, marital
status, source of income, family status and sexual
orientation. Indigenous people, multicultural
minorities, those who are homeless, experience
bullying or live in poverty are among those who
can face obstacles and have fewer opportunities
to contribute to their full potential.
Organizations that are promoting the benefits of
our diversity and multicultural heritage, building
a human rights culture or working to prevent
inequitable situations may be interested in this
grant program.
Complete and submit your letter of intent
(deadlines: May 1 and October 1)
Each letter of intent is assessed. You will be
notified approximately one month after
submission concerning the status of your
letter of intent
If the assessment identifies that your letter of
intent has the potential to successfully
meet the purpose and eligibility criteria of
the grant program, you will be invited to
advance to the application stage
Develop your application. Discuss any ideas
that have been suggested for enhancing
your project with your consultant. You will
have approximately one month to
complete the application
Submit your application
Applications are assessed and rated.
Assessments and recommendations are
submitted to the Minister of Justice and
Solicitor General.
The Minister makes funding decisions
Applicants are notified of the decision
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Human Rights Project Grant Program
3. Eligibility Criteria
3.1 To be eligible for a grant, an applicant:
a. Should be an incorporated organization
b. Must have the ability to undertake the
project
c.
Must have met all reporting requirements
for prior completed projects supported by
this Fund
3.2 For a project to be eligible, it should:
a. Address social exclusion, inequality of
opportunity, discrimination, racism or
other barriers that limit Albertans’ ability
to be full and contributing citizens.
b. Facilitate change that makes a positive
difference
c.
Take place in Alberta and benefit
Albertans
d. Address a community need
e. Demonstrate solid planning and
community involvement
f.
Involve the people or communities
directly affected by the issue
g. Build upon the strengths and resources of
the organization(s) involved as well as the
community
h. Be developed and delivered in ways that
respect cultural beliefs and practices and
are consistent with human rights and
legislation in Alberta
i.
Demonstrate the commitment and
support of the organization’s senior
management
3.3 For budget costs to be eligible, they must
relate directly to the work of the project.
WHEREAS recognition of the
inherent dignity and the equal and
inalienable rights of all persons is
the foundation of freedom, justice
and peace in the world;
WHEREAS it is recognized in
Alberta as a fundamental principle
and as a matter of public policy that
all person are equal in dignity,
rights and responsibilities without
regard for race, religious beliefs,
colour, gender, physical disability,
mental disability, age, ancestry,
place of origin, marital status,
source of income, family status or
sexual orientation;
WHEREAS multiculturalism
describes the diverse racial and
cultural composition of Alberta
society and its importance is
recognized in Alberta as a
fundamental principle and a matter
of public policy;
WHEREAS it is recognized in
Alberta as a fundamental principle
and as a matter of public policy that
all Albertans should share in an
awareness and appreciation of the
diverse racial and cultural
composition of society and that the
richness of life in Alberta is
enhanced by sharing that diversity;
and
WHEREAS it is fitting that the
principles be affirmed by the
legislature of Alberta in an
enactment whereby those equally
rights and that diversity may be
protected.
Alberta Human Rights Act
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Human Rights Project Grant Program
4. Program Details
FINANCIAL
INELIGIBLE PROJECT COSTS
4.2 A financial contribution from a source other
than the Fund is required. For not for profit
organizations, a minimum of 25% of the total
costs of the project should come from
sources other than the Fund. For public
institutions, a minimum of 50% of the total
costs of the project should come from
sources other than the Fund.
4.1 The Fund does not support the following
costs:
4.3 Multi-year funding will be considered based
on project scope and requirements.
4.4 When goods and services are donated,
organizations may claim the value of the
donation as part of their budget.
4.5 Operational costs that are directly related to
the project may be included in the budget as
a contribution from the organization. Do not
list these as in-kind.
4.6 In some cases, lottery funds from other
sources cannot be combined with a grant
from the Fund. Please check with a grants
consultant prior to including those revenues
in your budget.
4.7 Volunteer time is encouraged but should not
be included in the project budget.
a. Deficit funding or project costs that have
been incurred before the grant was
approved
b. Construction, construction materials or
the purchase of capital equipment
c.
Food and beverage costs
d. Website creation not specific to the
project
INELIGIBLE PROJECT WORK
4.8 This grant program does not support projects
that:
a. Involve ongoing costs of programs
b. Are fund raising activities
c.
Are stand-alone events. If the event is
part of a change initiative, the process,
outcome or resulting action may be
considered for funding
LETTER OF INTENT REQUIREMENTS
4.9 Applicants must provide a complete
letter of intent package that includes:
a. Project proposal
b. Project budget including both revenues
and expenses.
c.
Organization information
Templates for the letter of intent, budget and
organization information are available at:
http://www.albertahumanrights.ab.ca/fund/lette
r_of_intent.asp
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Human Rights Project Grant Program
5. Assessment
PROJECT ASSESSMENT
5.1
The Human Rights Project Grant Program
considers only those projects that meet the
purpose, eligibility criteria and program
details outlined in Sections 3 and 4 of this
guideline. Four key categories are used
when assessing a letter of intent:
a.
b.
c.
d.
Need: What issues will be addressed; Is
there high need in a geographic region or
within an emerging community; Does the
project build capacity; Does the project
address the Human Rights Grant
purpose?
Scope: What is the ability of this grant to
leverage action within the organization
and community; How useful will it be for
others besides the applicant; Is there
community involvement by those
affected by the issue; How
comprehensive is the project; How many
people, communities and organizations
are affected
Impact/Outcome: What is the potential
and probability for change; Does the
investment in this project provide any
return to the community? If an
educational resource is being developed
is there need for this tool; Is there
educational or human resource
development; Is there an expectation
that following the evaluation be other
action will be taken; Where is the
geographic impact (provincial, Calgary,
Edmonton, other)
5.2. Letters of Intent that appear to have
the best opportunity for success and
that meet the Fund’s objectives will
be invited to submit a full
application. A grant consultant will
discuss with the applicant areas that
were identified in the assessment of
the letter of intent that will help to
enhance and strengthen the
applicant’s project.
5.3 When assessing the grant
application, the maximum amount
of a grant recommended will be
determined by evaluating the
project and budget based on key
factors such as need, viability and
the merit of the project (see 5.1 for
details)
The Fund may limit the number of
grants or the amount approved at
any deadline based on availability of
funds or funding priorities
Please contact one of our consultants if you
have any questions about the assessment
process:
Toll free at 310-0000 then 780-427-4001 or
[email protected]
Feasibility: Is the project culturally
relevant and sensitive; Is there
organizational capacity; Is there financial
viability of the organization and project;
Is the budget reasonable and realistic and
feasible; Is there solid planning:
appropriate and realistic timeframes,
implementation processes and
methodology; What is the likelihood that
the change or the project will be
sustained
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Human Rights Project Grant Program
This section applies to only those Letter of Intent
applicants who are invited to make a complete
and final submission for funding.
ACCOUNTABILITY
6.1 Grant dollars must be used for the purpose
described in the application and approved by
the Minister of Justice and Solicitor General.
6.2 Written permission must be received from
the Director of Education and Engagement,
Alberta Human Rights Commission to vary
the purpose of the grant or the completion
date of the project.
6.3 If a grant is used for any other purpose or if a
grant recipient does not meet stated special
conditions, the recipient may be required to
return the grant funds.
6.4 Grant recipients must return unused
portions of the grant to the Fund.
6.5 The Fund, or its authorized representative,
may examine a grant recipient’s financial and
other records to ensure that the grant is
being, or was, used for its intended purpose.
6.6 The grant recipient may be asked at any time
to submit a report in writing, provide proof
of expenditures made or to provide a
financial statement of how the grant is being
spent.
REPORTING REQUIREMENTS
6.7 Grant recipients must submit a project
evaluation report within three months of the
stated completion date of the project.
6.9 The project evaluation report must include:
a. A financial statement listing project
expenses and revenues
b. A project evaluation report (a
template will be supplied,) describing
the results of the project
c. Two copies of any resources or
promotional items developed with the
grant dollars.
6.10 Unsatisfactory reports can affect future
applications for financial assistance to the
Fund.
RECOGNITION REQUIREMENTS
6.11 Use of the Fund’s logo is required on
any materials and resources developed as
a result of the project grant.
The grant recipient is responsible for
providing evidence of compliance with the
recognition requirement of the Fund.
The Human Rights Education and
Multiculturalism Fund provides electronic
versions of its logo to use in meeting recognition
requirements. They are available at:
http://www.albertahumanrights.ab.ca/fund/log
os.asp
6.8 The report shows that grant funds were
spent on activities described in the
application and as approved by the Minister
of Justice and Solicitor General.
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Human Rights Project Grant Program
7. Letter of Intent Submission
7.1 Before submitting a letter of intent, call a grant
consultant toll free at 310-0000 then
780-427-4001 to discuss project ideas.
7.2 Submit your letter of intent online to
[email protected] or mail a print version
to:
Carolyn Ormsbee
Alberta Human Rights Commission
Suite 200, JJ Bowlen Building
620 – 7 Avenue SW
Calgary, AB T2P 0Y8
7.3 The Letter of Intent deadline is May 1 and
October 1. If the deadline falls on a weekend,
the deadline will be extended until 4:30 pm on
the following weekday.
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