THAMES POSTGRADUATE MEDICAL AND DENTAL EDUCATION

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THE POSTGRADUATE DEANERY FOR KENT,
SURREY AND SUSSEX (KSS)
Part of Brighton & Sussex University NHS Hospitals Trust
JOB DESCRIPTION
Job Title:
GP Programme Director
Conditions of Service:
GP Educator
Grade:
GP00
Contract Hours:
Up to 2 sessions per week
Responsible &
Dean Director of Postgraduate Medical and Dental Education KSS
Deanery, through the Dean of Postgraduate General Practice
Education.
Accountable To:
In relation to day to day activities, the GP Programme Director will
be responsible to the Patch Associate GP Dean.
Deanery Department:
Postgraduate General Practice Education
INTRODUCTION
The Department of Postgraduate General Practice Education is part of the KSS Postgraduate
Medical & Dental Education Deanery, which is hosted by the Brighton and Sussex University NHS
Hospitals Trust The KSS GP Department covers the suburban and rural coastal areas of Kent,
Surrey and Sussex. It is responsible for the health of 4,500,000 people. There are 17
Postgraduate Centres (PGCS) in NHS Hospital Trusts.
There are approximately 4,500 General Practitioners in KSS Deanery, with approximately 200 new
appointments each year. There are approx 430 appointed GP Trainers in 250 training practices
and 50 Doctors on the Retainer Scheme. The KSS GP Department has 15 GP Specialty training
Programmes with 65 GP Programme Directors and 23 GP Tutors in General Practice.
The KSS GP Department has responsibility to contribute to the workforce planning and the
development strategy of the NHS and assure the quality of training posts and the educational
environment provided by Hospital and Community Trusts, and in particular in approved GP
training Practices. The Deanery is expected, and welcomes the opportunity, to contribute to multiprofessional workforce planning and learning through strong links with the SHA and the
commissioning organisations which will be developed.
Programme Director – JD – July 2011
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JOB PURPOSE:
The objectives of this post are
 To support the Kent, Surrey & Sussex Deanery to oversee the implementation of the GP
Training Programmes in accordance with the Deanery, the GMC and the Royal College of
General Practitioners guidance for GP Specialty Training and for the GP Curriculum and
its assessment.
 To coordinate and support professional development of local GP educators and to liaise
with both hospital and community clinical supervisors in this respect.
 To work with the GP School management in quality control and quality assurance
processes for GP training.
 To support the training places for trainee doctors in the Foundation programme in general
practice
KEY ACTIVITIES:
This job description reflects the changes that have been made to GP training in the UK since 2006
with the expectation that it will be revised continually to meet the changing requirements of
patients and the NHS. This role is going to be subject to ongoing review and refers to a role held in
collaboration with a team of colleagues. The Programme Director role will cover the following
areas: 
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Management of the GP training programme for general practice including recruitment
Management of the local FY2 Foundation programme in general practice
Wider Deanery role
Requirements for GP Training Programme Directors
Experience as GP Trainer
GP Programme Directors are required to support GP Trainers, GP FY2 Clinical
Supervisors and GP trainees, and must thus have a comprehensive understanding of the
GP curriculum, and all the assessments (WPBA, AKT and CSA) as well as the evidence
needed for the ePortfolio. In order to do this they will need to be either active GP Trainers
or to have had experience of being a GP Trainer within the last five years, and must be in
possession of the MRCGP or FRCGP.
Academic requirements
The effective delivery of many of the areas of this role requires some experience in, and
understanding of, educational theory and principles and the processes of managing medical
education. The role has significant academic and leadership responsibilities and undertaking the
role carries with it a necessary and inherent process of academic career and leadership
development for the incumbent. Those appointed to this important role will thus need to have
demonstrated at the very least postgraduate academic progress subsequent to the possession of
the MRCGP and the possession of a PG Certificate in Education, or established progress towards
the awarding of a PG Cert in Education as an approved course student on a validated and
approved course, ideally on the KSS Modular GP Educators course. All GP Specialty Training
Programme Directors in KSS will be encouraged and supported to continue their academic
development to the level of a postgraduate Masters degree.
Secondments to post
The KSS Deanery may, if appropriate, agree to provide educational support to GP Training
Programmes using appropriately educationally qualified academic staff who have been involved in
the teaching and training of healthcare professionals. These will normally undertake a similar role
to the Programme Director, but will be normally seconded from a Higher Education Institute
(normally a University). They will undertake their roles in line with this guidance and to ensure that
the totality of the workload is covered by the GP Programme Director team for that locality,
however, they will not need to be medically qualified, nor have experience of being a GP Trainer.
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These secondments will be organised by the Deanery, will be the responsibility of the Dean of
Postgraduate GP Education, and will be distinct to the process of appointment and employment of
Programme Directors as described in the rest of this document.
Management of the GP training programme will involve:
A) THE CORE ROLE
The Programme Director will
 Ensure congruent teaching mapped to the GP curriculum.
 Encourage the research and development of innovation in teaching practice.
 Apply academic rigour to both the content and process of teaching.
 Be able to work collaboratively within a multi-professional organisation
 Demonstrate leadership by taking responsibility for the quality and evaluation of education
in all areas
 Take an active role in supporting self-directed learning and hand over of the information on
trainees from one placement to others.
 Oversee the ARCP (Annual review of competency progression) process locally and work
with both the GP School Management and local Clinical and Educational Supervisors to
implement its satisfactory delivery and the outcomes resulting from it.
The following are the more specialised roles that fall within the job description but which
will be shared amongst members of the locality Programme Director team. The team must
be able to demonstrate that all areas are covered at all times.
1) The Curriculum.
Programme Directors will
 Endeavour to ensure the integrity of delivery of the GP curriculum across all parts of the
GP Specialty Training Programme. This will involve having a clear understanding of the
curriculum and how its aims can be met.
 Liaise with the hospital Clinical Tutors and GP Educational Supervisors concerning the
content of teaching and learning within each post.
 Work with Human Resource (HR) and Medical Education Managers (MEM) in putting
together appropriate GP Training programmes individualised where possible to the needs
of the learner.
2) Induction and Seamless Transfer
 Co-ordinate induction for all parts of the programme and liaise with Clinical and
Educational Supervisors to ensure a seamless progression for the Speciality Registrars in
the GP Training Programme
 Ensure provision of pastoral and ongoing educational support for the Speciality Registrars
in the GP Training Programme
3) Assessment
 Need up-to-date and detailed knowledge of the assessment processes that underpin the
MRCGP and the Foundation programme.
 Support the delivery of these assessment processes.
 Manage the support of Speciality Registrars in General Practice who fail to progress or
who are found to need extra support.
 Take an active role in supporting the ARCP process and its outcomes.
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4) Management of the Educational Network
 Support the development of GP Trainers.
 Support Clinical Supervisors in all placements including those for those trainees in GP
placements in the second year of the Foundation Programme.
 Actively promote training in the wider general practice network and encourage adequate
recruitment to GP Trainer and Supervisor placements to ensure succession and continuity
for the GP Training Programme in the locality.
 Facilitate and support a robust and effective Local GP Faculty Group, and its regular
meetings, as described in the KSS Deanery Graduate Academic and Education Regulation
guidelines (GEAR)
 Ensure that the local Quality Control of GP Training is robust and effective and support the
Deanery in the Quality Management of GP and other specialty training. This will involve
taking part in Deanery Local GP Faculty Visits.
5) Placement and Allocation
 Work with HR, Medical Education Managers and local Trainer Groups to make effective
and appropriate placements possible for individual GP trainees.
 Work with Acute and Psychiatric Trusts to ensure placements take account of patient
safety and meet clinical governance processes.
 Work with representatives from the Acute and Psychiatric Trusts over any changes in
placements that will occur as a result of any service or Trust reconfigurations.
 Make themselves available to individual GP trainees to provide career advice as required.
6) IT and Information
 Explore and expand the use of available information technology in developing both the
administrative and educational functions of the role, including ensuring the local web site
for the GP Training Programme is up to date, relevant appropriate and accessible.
 Work with the administrative support for the GP training programme and LFG to ensure
that the GP trainee database is up to date, accurate and the information is provided in a
timely way for the ARCP process.
B) MANAGING THE FOUNDATION PROGRAMME
 Have an up-to-date understanding of the curriculum and assessment methods for the
Foundation Programme.
 Support the development of the Foundation Programme curriculum in general practice
 Liaise with the Foundation Programme Directors in the Acute Trusts over placements
including handover and induction
 Support the educational network involved with the Foundation Programme both within the
Trusts and in general practice.
 Support recruitment to the Clinical Supervisors (CS) and Community Educational
Supervisors (CES) roles.
 Ensure that doctors training in the Foundation Programme are aware of general practice
and are informed about the training for, and a career in, general practice.
C) THE WIDER DEANERY ROLE
The Programme Director as a member of the KSS Deanery will
 Work with co-Programme Directors and other members of the deanery team to ensure the
highest quality of education for, and in, general practice.
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Take part in an agreed model of annual appraisal with their Patch Associate GP Dean and
demonstrate evidence of personal learning and development.
Have a responsibility to involve the Patch Associate GP Dean if there are difficulties with
undertaking the role.
Attend Programme Director conferences and meetings and keep updated with national
and Deanery policy. Each Programme Director should endeavour to attend the majority of
the meetings (i.e. 75%), but for all meetings at least one Programme Director from every
GP Specialty Training programme should attend in order to inform the others
Feed back to the Deanery local issues of concern.
Act as a local leader in GP education on behalf of the Deanery and liaise with other bodies
such as PCTs and other relevant providers of services to patients.
Submit regular reports on the GP training programme to the Deanery using the KSS
Deanery Graduate Academic and Education Regulation guidelines (GEAR)
Maintain good standing with own their own professional regulatory body.
Participate in local, Deanery and national Quality Assurance processes
Uphold and deliver the Deanery Business Plan
INTERNAL KEY CONTACTS
GP Dean
Head of GP School
Associate GP Deans
GP Administration team
General Responsibilities
To promote equality and diversity in all aspects of work.
To be an active member of the, KSS Deanery, the Department of Postgraduate GP Education
and the KSS GP School, KSS Deanery.
To promote the values of the KSS Deanery.
To ensure effective communications within and between Deanery and Local Education
Provider teams, be involved in and participate in meetings, team briefings, development
days, corporate events etc.
To effectively organise and administrate the workload in a timely and efficient manner.
To engage with their line manager (Patch Associate GP Dean) in an annual appraisal and
performance reviews against agreed objectives. To be responsible for actively identifying
their own development needs and committing to a personal development plan based on
continuous learning.
To cover for colleagues during periods of absence or peaks in workload.
To utilise annual leave entitlement to accommodate Deanery Christmas closure, as
required. This will be determined by the line manager according to service requirements.
The information being handled by staff employed by KSS Deanery is strictly confidential.
Failure to respect the confidential nature of this information and to comply with the
information governance requirements of the KSS Deanery will be regarded as a serious
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breach of Deanery policy, which may result in formal action being taken under the
Disciplinary Policy and Procedure, including possible dismissal.
Staff must take reasonable care, and be aware of their responsibilities under the Health
and Safety at Work etc. Act (1974) and to ensure that agreed safety procedures are
carried out to maintain a safe environment for staff and visitors to the Deanery.
It is the responsibility of all staff to ensure that they follow the policies and procedures
which apply to them as part of their employment with the Deanery.
This job description is agreed between the job holder and the Dean of the Department of
Postgraduate GP Education, to whom he/she is responsible. It may be reviewed in light of
experience, changes and developments during the on-going appraisal and performance
review process.
Post holder’s Signature: …….…………………………….…
Date: ……………..…
Manager’s Signature
Dean of Postgraduate GP Education: ……………………..….
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Date: …………..……
THE POSTGRADUATE DEANERY FOR KENT, SURREY AND SUSSEX (KSS)
PERSON SPECIFICATION
POST:
DEPARTMENT:
GP Programme Director
Postgraduate GP Education, KSS GP Deanery
PERSONAL QUALITIES
Application
Form
Motivated
Demonstrate integrity
Team worker
Able to work independently
Acceptable to peers eg Trainers group
Visionary and innovative ability
Flexible/able to work in changing environment
Sensitive to difficult situations
Accepting of constructive criticism
Respect the views of others
Write clearly and concisely
Interview
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Evidence Sought From
SKILLS/ABILITIES/KNOWLEDGE
Application
Form
Understanding of educational principles
Good working knowledge of Primary Care
Group facilitation skills
Pastoral Skills
Good communication skills
Managerial skills
Organisational Skills
IT Skills. Effective use of information and
communication technology
Negotiating skills
The ability to critically appraise clinical evidence
Effective leadership skills
Ability to work collaboratively
Understands assessment and evaluation processes
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Interview
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EXPERIENCE
Evidence of good personal CPD including
successfully completing a Deanery preparation
teaching the teacher course (KSS GP Educator
Pathway) or equivalent experience in medical
education.
Current or previous experience of being an approved
GP Trainer
QUALIFICATIONS
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MRCGP or equivalent postgraduate qualifications
Successful completion of a GP Trainer course in KSS
Deanery (or equivalent if undertaken in another
Deanery)
Postgraduate Qualification in Education or presently
undertaking an approved and validated course to
obtain at the earliest opportunity.
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Presentation
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Presentation
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THAMES POSTGRADUATE MEDICAL AND DENTAL EDUCATION

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