Pre-Registration for 2014 NCVACC Conference Must be completed

Pre-Registration for 2014 NCVACC Conference
Must be completed by July 1, 2014
• Prior to using the ACES to Pre-Register, ensure you have
Supervisory Approval to “Pre-Register.”
– This is necessary whether your station is paying for your
travel and/or tuition, or you are “self-funding.”
– Approval may be verbal, or an email or other local
required procedures. Check with your supervisor.
• Pre-Registration is NOT Approval to Attend.
• After having approval from your supervisor, click on this link
for the ACES Pre-Registration.
https://conferences.lrn.va.gov/vacr/default.asp?CampID=1897
• Use the following instructional slides to complete the PreRegistration process from the link to the website.
CLICK ON LINK: “Attendee PreRegistration”
GO TO THE BOTTOM OF
THIS PAGE, WHICH IS
SHOWN ON THE NEXT SLIDE
IN THIS PRESENTATION
SELECT: “A.VA Employee-Certification
Type 1”
SELECT: “Self-Registration”
USE THIS ONLY IF YOU HAVE USED
THIS SYSTEM BEFORE. MOST HAVE
NOT.
NEW USER. CLICK ON THE “Register
Now” link.
Fill in all the fields below, and what is
shown at the bottom of this page,
which is shown on the next slide.
Make sure this reads:
“Certification Type 1”
Select: NCVACC Conference in drop down menu here.
Select your facility from drop down menu here.
Select “VA Employee” from this drop down menu.
ENTER ALL OTHER
INFORMATION AS INDICATED
FOR THESE FIELDS
Note: Use your VA email address
“Chaplain” “Chief, Chaplain Service” etc.
“MA” or “Other” or whatever your degree may be
More fields at bottom of this page. Shown on
next slide.
Please note: Whether you are being funded or “self funding” you
must still register in the ACES system and have supervisory approval
Select either “VA-Appropriated Funds” if
to Pre-Register in ACES.
your station will likely be paying OR “SelfFunded” if you will be paying.
Enter estimate of Airline, Hotel and Meal Costs.
Figure a Meals and Hotel Estimate of $675.00
and do a search for airline/transportation cost
via internet to get an idea. Note: Add Hotel,
meals and airfare to give Total here. If “SelfFunded” enter “0”zero
Enter $400 if Non-Member; $350 if Member. If
“Self-Funded” enter “0” zero.
This box will self-populate with the Total
Make sure you have approval to pre-register
and check here.
Check: “n/a, I am not Title 38”
CLICK THE “SUBMIT” BUTTON
YOU SHOULD THEN SEE THIS
PAGE. YOU WILL RECEIVE AND
EMAIL TO YOU VA ACCOUNT
SHORTLY AFTER SUBMITTING.
NOTE: THIS IS NOT AN APPROVAL
FOR FUNDING OR ATTENDING
THE CONFERENCE.
A.If you encounter difficulties with, or have
questions regarding the ACES “Pre-Registration
Procedures” contact the following, who will help
walk you through the procedure.
a.Eric Bruns, Associate Director, EES Events
Div., 202-443-6984
b.Fr. Martin Smith-Soucier, 513-475-6871
c.Fr. Joseph Westfall, 914-773-4400, ext. 3732