April 7, 2015 Counci..

A G E N D A
MEETING – CITY COUNCIL
THIRD FLOOR ANNEX CHAMBERS
TUESDAY April 7, 2015
7:00 PM
Pledge of Allegiance
Moment of Silence
Roll Call
Minutes
Regular Meeting: March 17, 2015
Mayor’s Report/City Council Sub-Committee Reports
City Manager’s Report
Communications/Presentations
Maine Emergency Managers County Directors Council – Dale Rowley
Public Participation
Public Hearings
The City Council will take public comment on the following:
1.
A public hearing for liquor license renewal for the Bauneg Beg Country Club,
Inc., D/B/A: Sanford Country Club, 588 Country Club Rd, Sanford, ME.
2.
A public hearing for liquor license renewal for Smitty’s Cinema-Sanford, 1364
Main Street, Sanford, ME.
3.
A public hearing for liquor license renewal for the AMVETS POST #3, 169
School Street, Sanford, ME.
4.
A public hearing to receive comments on amendments to City Code Chapter
245-134 (A) (2) No person shall park a vehicle in the Mid-Town Mall parking
lot between the hours of 2:00 a.m. and 5:00 p.m. without a permit. Overnight
parking is confined to the center two lanes.
Consent Agenda
15-35.01
Ordered, to approve the following license request:
1.
An application for liquor license renewal for the Bauneg Beg Country
Club, Inc., D/B/A: Sanford Country Club, 588 Country Club Rd,
Sanford, ME.
2.
An application for liquor license renewal for Smitty’s Cinema-Sanford,
1364 Main Street, Sanford, ME.
3.
An application for approval for two blanket letters (1-Daly Pool, 1Weekly Pool) for the American Legion Post #19, 656 Main Street
Springvale, ME.
4.
An application for liquor license renewal for the AMVETS POST #3,
169 School Street, Sanford, ME.
5.
An application for approval for three blanket letters (1-Beano/Bingo, 6Sealed Tickets, 1-Daily Pool) for the AMVETS POST #3, 169 School
Street, Sanford, ME.
6.
An application for approval for blanket letter (extension of alcohol
consumption area for dates specified in application), for the VFW Post
#9935, 1 Hutchinson Street, Sanford, ME.
Old Business
None
New Business
15-36.02
Ordered, to accept a bid from H.P. Fairfield of Scarborough, ME for the
purchase of a 2014 New Holland TS6 Mowing Tractor in the amount not to
exceed $109,994.00.
15-37.02
Ordered, to accept a bid from Bergkamp of Salina, Kansas for the purchase
of a Comprehensive Pavement Repair Unit in the amount not to exceed
$124,660.00.
15-38.03
Ordered, to accept a bid from Aceto construction of Alfred, ME for the
installation of granite curbing on School Street in the amount not to exceed
$9,390.00.
15-39.04
Ordered, to accept a bid from Eastern Mechanical, Inc. of Biddeford, ME for
the replacement of a furnace at the public works garage in an amount not to
exceed $10,765.00.
15-40.05
Ordered, to appoint members to the School Building Committee.
15-41.06
Ordered, to approve a Memorandum of Understanding between the City of
Sanford and the Great Works Foundation Inc.
Council Member Comments
Future Agenda Items
Adjournment
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Sanford City Council
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City Council Meeting
Minutes – March 17, 2015
The Sanford City Council met at 7:00 p.m. in the Chambers of the Sanford City Hall
Annex on Tuesday, March 17, 2015. Those present were: COUNCILORS: Councilor
Thomas P. Cote, Councilor Maura A. Herlihy, Councilor Joseph Hanslip, Councilor Alan
R. Walsh, Councilor Richard L. Wilkins, Councilor Fred W. Smith and Councilor Victor
E. DiGregorio. CITY MANAGER: Steven R. Buck CITY STAFF: Sherry Lord, Executive
Assistant; Allison Rogers, Airport Manager; Bette Smith, Assistant to the Fire Chief;
Steve Benotti, Fire Chief; Steve Cotter, Assistant Fire Chief; Sue Cote, Town
Clerk/Voter Registrar; Shirley Sheesley, Codes Enforcement Officer and many
members of the Sanford Fire Department.
Mayor Cote called the meeting to order at 7:01 pm.
The session began with the Pledge of Allegiance followed by a moment of silence.
Roll Call: Mayor Cote performs the Council Roll Call: Councilor DiGregorio, Present;
Councilor Smith, present; Councilor Wilkins, present; Councilor Walsh, present; Councilor
Hanslip, present and Deputy Mayor Herlihy, present.
Minutes
Regular Meeting: March 3, 2015; Councilor Walsh moved to approve, seconded by
Deputy Mayor Herlihy. The City Council voted 5-0 to approve.
Mayor’s Reports/City Council Sub-Committee Reports
Mayor Cote spoke of the Sanford Film Festival May 27th through 31st – An Art Walk will
be added to the festivities this year.
Public Hearing on the 2015/2016 Budget Thursday 6:00pm in Council Chambers.
Councilor Walsh reported that the City has finalized interviews for City Attorney. The
Committee will report at a later date to the Council.
City Manager’s Report
See Attached
Communications/Presentations
Fire Department Presentation – Chief Steven Benotti
- Rick Smith sworn in to the position of Lieutenant by Sue Cote, City Clerk.
- Paul Dubois sworn in to the position of Captain by Sue Cote, City Clerk.
Public Participation
1
Lucas Lannigan – spoke about synergize Sanford. Recently formed a partnership with
Realize Maine. Next meeting March 26th at the Town Club at 7:00pm. $5 door charge
Public Hearings
The City Council will take public comment on the following:
1.
A public hearing for an application for new liquor license for Nuvo Art Bar,
LLC., 6 Washington Street, Suite D, Sanford, ME. Mayor Cote declared the
public hearing open at 7:24pm. Owners of Nuvo Art Bar Paula Peters ad
Kim Holland spoke about their new business. There was no one else to
speak for or against. The public hearing was declared closed at 7:27pm.
2.
A public hearing to discuss revisions to the city’s land use ordinances in
order to update the cluster provision of the land use ordinances and to
update the well head protection areas to accommodate a new water district
well. Mayor Cote declared the public hearing open at 7:27pm. Jim Gulnac
explained there were minor amendments to the agenda item. There was no
one else to speak for or against. Mayor Cote declared the public hearing
closed at 7:29pm.
Consent Agenda
Mayor Cote sought comments or concerns regarding the following items. There were no
comments or concerns. Consent agenda items were approved.
15-31.01
Ordered, to approve the following license request:
1.
An application for new liquor license for Nuvo Art Bar, LLC., 6
Washington Street, Suite D, Sanford, ME.
Old Business
15-28.04
The City Council of the City of Sanford hereby ordains amendments to the
City of Sanford Land Stewardship Zoning Plan with revisions to the
following;
i.
Revise Table1, Street Design Guidelines, Chapter 275 Attachment
3.
ii. Add Chapter 275 Attachment 3 Table 1 Street Design Guidelines to
Chapter 272 Site Plan Article II 272-2-6E Table 1. (this table is the
same table as above amended Chapter 275, Attachment 3, Table
1)
iii.
Amend Chapter 272-3-13 & 272-2-23 Cluster Provision.
iv. Revise and add Appendix A Typical Roadway Sections to Chapter
272 Site Plan.
v. Amend and add Appendix B Well head protection areas to Chapter
2
272 Site Plan.
vi. Amend Chapter 280 Zoning and Chapter 275 Subdivision to reflect
the changes above.
(This item must be read on two separate days. This is the second
reading). Councilor Walsh moved to approve, seconded by Councilor
Wilkins. The City Council voted 7-0 to approve.
New Business
15-32.02
Ordered, to accept the low bid from Milton CAT of Scarborough, ME for
snow removal equipment: Loader with attachments in the amount of
$234,900 pending an FAA grant offer for its acquisition. Councilor Walsh
moved to approve with the amendment of $234,900 pending an FAA grant
offer for its acquisition, seconded by Councilor Wilkins. The City Council
voted 7-0 to approve.
15-33.03
Ordered, to approve the amended Ambulance Fee Charge Master for the
City of Sanford for fiscal year 15/16. Councilor Walsh and Councilor
DiGregorio voiced their concerns regarding the increase in fees. Councilor
Hanslip explained that this was brought to the public safety sub-committee
and the sub-committee approved the Fire Chiefs recommendation. City
Manager Buck and Fire Chief Benotti explained the reason for the
increase. Deputy Mayor Herlihy moved to approve, seconded by Councilor
Wilkins. The City Council voted 6-1 to approve. (Councilor DiGregorio
opposed).
15-34.04
Ordered, to appoint a Core Building Committee for the purpose of the next
phase of school construction for the Elementary School Construction
Project. Councilor Walsh moved to table, seconded by Councilor Wilkins.
The Council voted 2-5. Motion failed. Deputy Mayor Herlihy moved to
appoint the following; Seconded by Councilor Hanslip. The City Council
voted 5-2 to approve. Members are:
by position:
Superintendent (David Theoharides)
School Business Administrator (Gwen Befell)
2 School Committee reps (will be Kendra and Scott)
City Manager (Steve Buck)
City Councilor (Maura Herlihy)
State Representative/Senator (Anne Marie Mastraccio)
Middle School Administrator (Drew from the Junior High)
Grade School Administrator (Chuck Potter)
2 Public to be named 4/7.
15-35.05
Ordered, to approve the HHE-233 application for the Sanford Water
District. City Code Enforcement Officer Shirley Sheesley addressed the
Council. Water District Superintendent David Parent explained why the
application is needed. The City Council voted 7-0 to approve.
3
Council Member Comments
Councilor DiGregorio: None
Councilor Smith: None
Councilor Wilkins: None
Councilor Walsh: None
Councilor Hanslip: None
Deputy Mayor Herlihy: None
Mayor Cote: Reminded everyone that the Waban Telethon is this weekend.
Future Agenda Items
Adjournment
Mayor Cote moved to adjourn regular meeting at 8:24 pm
Respectfully submitted by
Sherry Lord, Executive Assistant
4
City of Sanford
From the Desk of
Steven R. Buck
City Manager
Memorandum
To: City Council
Subject: Manager’s Report for March 17th, 2015
Date: March 16th, 2015
Broadband:
The Sanford Regional Economic Growth Council launched the Sanford Broadband RFP on
Wednesday, March 11th, 2015 at 3:00PM. The RFP was sent directly to not less than 22
Vendors. Eleven of the initial 22 Vendors have already indicated that they will be replying and
the number of respondents is expected to grow. The City and Growth Council continue to
work with Tilson on the Feasibility Study, the RFP development, and now the RFP
submissions.
There will be a phone conference with Bidders on Wednesday, March 18th to answer
preliminary questions towards Bidders development of their respective responses. Formal
submissions of questions are due by April 15th to which Tilson and the Growth Council will
respond by April 30th. RFP responses are due back by 5:00PM on May 28th, 2015.
The RFP that Sanford issued is specifically designed to solicit responses from existing
providers to identify best business practices and a model towards a public-private partnership
to expand Sanford’s broadband infrastructure, capabilities, cost competitiveness, and
saturation. The result will be Sanford having taken a lead in the establishment of the new
business model and making an investment in infrastructure for long term economic
development returns that are currently not being made by the private sector. The private sector
will invest when they recognize a sufficient level of customers to support their business
model. Those current business models have not produced sufficient investments in Sanford to
provide a competitive edge necessary to attract IT companies demanding higher level services
or to support current businesses in a cost advantageous manner. The City seeks to identify the
ability to partner with respondents to take advantage of existing infrastructure and providers to
improve all levels of services. Such improvements can be made by creating an Open Access
Non-discriminatory Dark Fiber Network owned and controlled by the City and then utilized by
providers to enhance existing services or provide new levels of services not current available.
Connection to the Three Ring Binder will be an essential element of Sanford’s future systems.
The City is also watching applicable pieces of legislation relating to broadband provisions.
The Administration has responded to Representative Mastraccio’s request pertaining to LD 912
as follows:
Administration has reviewed LD #912, An Act to Allow the Establishment of Regional
Municipal Utility Districts to Support Telecommunications, Broadband Communication and
Energy Infrastructure. Our observations are;
1. LD 912 adds prescriptive powers to municipalities under Title 30-A Chapter 115 Interlocal
Cooperation §2203 Joint Exercise of Powers specifically listing the increased powers of
Telecommunications, Broadband, Internet, and Energy generation and distribution.
2. LD 912 further provides for the capacity to issue revenue bonds in support of the creation of
such cooperative utilities.
3. LD 912 not only grants the prescriptive powers to municipalities to create such utility
districts, it preserves such rights as will reasonably be challenged by the legacy entities
currently granted virtual monopolies by either the PUC or Franchise Agreements.
4. There are a number of Municipalities currently exploring public-private partnerships
towards the creation and exercise of a best business model to expand and make more
competitive broadband infrastructure and services. LD 912 will allow for Interlocal
cooperation towards linking these efforts to capture further economies of scale. For example,
Sanford proposed to build 9 miles of fiber optic cable to connect to the Three Ring Binder.
That cable will pass through the Town of Wells and offer close connectivity to West
Kennebunk. LD 912 will allow for these initial Communities to share in the creation and
operation of this infrastructure. Once completed, Sanford’s fiber optic loop will also be
available to provide future connectivity to our neighbors to the north and west of Sanford.
5. LD 912 also provides for Interlocal cooperation in energy generation and distribution.
Sanford will benefit from this prescriptive right as it continues to work on establishing a
Photovoltaic Solar Array to generate electricity to be distributed to Sanford based businesses.
It is foreseeable that the ability to cooperate interlocally could expand this concept for the
mutual benefit of multiple jurisdictions.
The City is also monitoring
LD 68 An Act To Authorize a General Fund Bond Issue To Attract Business by Investing in
High-speed Broadband Infrastructure – Co-Sponsored by Rep. Mastraccio
This bill provides for a bond issue in the amount of $10,000,000 to be used to expand highspeed municipal broadband infrastructure. The bill also establishes the High-speed Municipal
Broadband Infrastructure Fund to assist municipalities in developing and improving their
broadband infrastructure, contingent upon passage of the bond issue
LD 465 An Act To Eliminate the Broadband Sustainability Fee
This bill terminates the broadband sustainability fee and requires that all funds in the
broadband sustainability fund be used to support municipal governments in developing plans to
promote broadband service in un-served or underserved areas.
Micro-Enterprise Grant Program:
Terry Ann Holden, DECD Development Program Manager, recently audited the City’s
administration of the CDBG funds used for our Micro-Enterprise Grant Program administered
cooperatively by the City and Growth Council. The Audit of the use of funds was found to be
in complete compliance. The closing statement in the Audit is of note as follows:
The Micro-Enterprise grant program is a very labor intensive program. The funding is very
beneficial to the microbusinesses, and the addition of business counseling often can be integral
to their long-term viability. However, the development of the program, vetting of businesses,
and the acquisition/purchasing process require a lot of staff time and attention to detail. The
city’s Regional Economic Growth Council has done an exemplary job with the MicroEnterprise Assistance program. Lorisa Ricketts and Paula Simpson have been very thorough in
assembling and maintaining the necessary documentation. I will not hesitate to recommend to
others who may be contemplating such a program that they consult with the City of Sanford for
best practices.
EB-5 Immigration and Foreign Investment Program:
The York County Manager’s Group and the York County Advocacy Group conti9nue to work
on the establishment of an EB-5 Regional Center. The York County Managers have
committed to work with the York County Administrator to gather further information to
present to the York County Commissioners in support of a request for funding the
approximately $100,000 in legal fees to establish the Center. The City Manager and Gwoth
Council Director will meet on March 18th with a legal firm who has successfully written the
application for a Regional Center to gather the remaining information on costs, structure, and
viability of a future application. The goal is to fund and start the business application process
for the next fiscal year, starting in July. The process takes 1 to 2 years before the Center may
reasonably be operating and can take applications for foreign investment capital. A summary
of the EB-5 information follows.
Summary:
Congress created the fifth
employment-based preference
(EB-5)
immigrant
visa
category in 1990 for qualified
foreigners seeking to invest in
a business that will benefit the
U.S. economy and create or
save at least 10 full-time jobs.
The basic amount required to
invest is $1 million, although
that amount is reduced to
$500,000 if the investment is
made in a rural or high
unemployment area. Of the
approximately 10,000 EB-5 green cards available each year, 3,000 are reserved for foreign
nationals who invest through a Regional Center.
The EB-5 Regional Center Investment Program
To encourage immigration through the EB-5 program, Congress created a pilot program in
1993. The program specifically sets aside 3,000 visas annually for foreign investors who apply
through a United States Citizen and
Immigration Services (USCIS)
designated Regional Center
Investment Program.
A Regional Center is a private
enterprise or corporation or a
regional governmental agency with a
targeted investment program within a
defined geographic region. The
Regional Center program in many
ways mirrors long active and successful investment-employment based programs in the United
Kingdom, Canada, Australia, and other foreign nations.
An investor seeking an EB-5 immigrant visa through a designated regional center must
generally make a qualifying investment of $1 million and demonstrate that at least 10 jobs
were directly or indirectly created through the investment. Certain rural, high unemployment
or Targeted Employment Areas (TEA) qualify for a lesser capital investment of $500,000. The
American Dream Fund, LLC and theLos Angeles Regional Center is a designated regional
center that focuses solely on qualifying projects within targeted employment areas.
An investor seeking an EB-5 immigrant visa through a designated regional center must also
demonstrate that at least 10 jobs were directly or indirectly created through the investment. The
American Dream Fund, LLC utilizes a USCIS approved job methodology to measure and
verify a qualifying project’s required job creation.
Before participating in a Regional Center EB-5 investment program, each investor
independently petitions USCIS for an EB-5 visa. Qualified investors investing through a
Regional Center receive a conditional green card valid for two years. The investor, spouse and
unmarried children (under age 21 at the time of petition) can then apply for permanent
residency based on investment. If approved, the investor and his immediate family become
permanent green card holders and can later apply to become U.S. citizens. Upon receipt of
conditional permanent resident status, the investor and immediate family are entitled to the
same benefits as other lawful permanent residents.
Advocacy:
As the Manager and Sanford Representative on the Maine Municipal Association’s Legislative
Policy Committee, I met last week on March 12th with the full coalition to review and develop
positions on all pending legislation with municipal impacts. The continued focus is upon the
many elements contained within the Governor’s proposed Biennial Budget centered on tax
reform, EPS funding, Incomes taxes, sales taxes, Homestead, Personnel Property taxes
BETR/BETE, Revenue Sharing, and a host of other proposed tax changes. The only clear
direction is that there is no direction yet developed pointing to where the myriad of tax reform
elements will settle. There are continued sentiments that Revenue Sharing will not likely be
eliminated in year two of the 2-year Budget, but what will be traded for that preservation is
very much unknown.
Deputy Mayor Herlihy and I also me with the Mayor’s Coalition and sat with the Democratic
Leadership and Republican Leadership at 3:00PM that same day to discuss details pertaining to
Transportation, Workforce Development, Tax Reform specifically Revenue Sharing, and
changes to General Assistance. The Group also discussed the State’s view on Broadband using
Sanford’s work as the example. It was a productive day pertaining to pending legislation.
FEMA Strom Declaration:
State of Maine
Federal Disaster Declaration Fact Sheet
March 12, 2015
On March 12, 2015, President Obama issued a major disaster declaration for the State of Maine
triggering the release of Federal funds to help communities recover from the Severe Winter
Storm, Snowstorm, and Flooding that occurred January 26-28, 2015. Details of the disaster
declaration and assistance programs are as follows:
Declaration Number:
FEMA-4208-DR
Incident:
Severe Winter Storm, Snowstorm, and Flooding
Incident Period:
January 26-28, 2015
Sanford Departments had a combined application in excess of $110,000 for the initial filing to
FEMA for the Declaration. The City is now working through the FEMA application process
towards filing for and seeking reimbursement for the impacts of the winter strum. Timing to
complete the process and to receive future reimbursement is still pending.
State Analysis of Governor’s Tax Reform:
Maine Legislature
Speaker’s Office
www.speakereves.com
FOR IMMEDIATE RELEASE:
March 16, 2015
Contact: Jodi Quintero - 841.6279
New state analysis shows LePage tax cuts tilted towards Maine’s wealthiest
Under LePage plan, top earners will get $10,000 in tax breaks, while middle income
families will receive $145.
(Augusta, Me.) - Mainers making more than $400,000 will get a huge tax break by the
time Governor Paul LePage’s budget goes into full effect in 2019, according to a new
state analysis released Monday from the Maine Revenue Services.
The analysis shows Mainers earning $40,000 will receive $145 per year by 2019, while
those making $400,000 will receive $10,679.
Top Democrats on the Legislature’s Taxation Committee said the report confirmed
concerns about the Governor’s proposal, which also gives $118 million in tax breaks to
corporations in the next four years.
“No politician should defend giving $10,000 to people who make more than $400,000
per year while working families send their kids to school hungry and seniors can’t
afford their prescription drugs,” said Rep. Adam Goode, the House Chair of the
Taxation Committee. “It’s a matter of fairness.”
Goode added, “Maine families deserve a better deal. We can’t afford tax cuts for the
wealthy and corporations, while investment in our people, our schools and our
economy suffer.”
Gov. LePage’s budget would result in a $48 million tax shift onto property taxpayers
and communities to fund K-12 education, a likely increase in tuition at the community
college, and the elimination of $4 million in funding for pre-K. The Governor’s budget
will leave a $300 million hole in the state’s coffers starting in 2018. Similar proposals
from Republican governors in Kansas and Louisiana have resulted in deep cuts to
education.
The report from Maine Revenue Services combines the cumulative impact of income,
sales and property tax changes in it’s analysis. It does not include the elimination of
revenue sharing in 2017. (See MRS chart, Table 7.)
The Taxation Committee is expected to take initial votes on the budget in the coming
days.
Public Works Update:
The Department of Public Works has completed the snow removal from City sidewalks and
parking lots from the major snow events of the season. The total volume removed from these
areas, tracked for our MaineDEP permit, was approximately 40,000 cubic yards (imagine the
area of a football field, twenty feet tall, including the end zones).
The Department’s budget has recently exceeded its linear spending projection: 73.2%
expended versus the linear projection of 71.0%. The Department also recently received and is
paying on $43,000 worth of private Contractor bills for transporting snow during the snow
removal effort that will additionally affect the expenditures. There is also an outstanding
regional backlog on salt for roadway treatment that the Department will need to address in
order to treat any late-season weather events which will also significantly impact the budget
status.
Public Works continues to address potholes as the spring thaw has begun to saturate roadway
bases and then work upon them with freeze-thaw action. The Department has recently posted
an RFP bid for a Comprehensive Pavement Repair Unit which will be operated continuously
during construction season in order to bring better Hot Mix Asphalt patching solutions to the
roads.
Public Works implemented the 2015 Road Posting program as approved by the City Council
on Monday, March 9 with orange Heavy Loads Limited Signs as well as orange Bump signs
posted conspicuously on City streets. The Department has been successfully working directly
with land owners, haulers, and Contractors to negotiate travel during this time by taking
advantage of early morning periods when the road is still frozen (which is below 32F and no
standing water).
Public Hearing Notice
PUBLIC HEARING –CITY COUNCIL
COUNCIL CHAMBERS – THIRD FLOOR
CIYT HALL ANNEX
TUESDAY, April 7th, 2015
7:00PM
City of Sanford
7:00 pm, Tuesday, April 7th, 2015
Sanford City Hall
The City Council will conduct a public hearing on the following:
There will be a Public Hearing to receive comments on amendments to City Code
Chapter 245-134 (A) (2) No person shall park a vehicle in the Mid-Town mall parking
lot between the hours of 2:00 a.m. and 5:00 a.m. without a permit. Overnight parking
is confined to the center two lanes.
Interested parties are encouraged to attend and comment or submit written comments
prior to the Hearing to: Ordinance Amendments, 919 Main St, Sanford, ME 04073.
TDD/TTY users may call local TTY number or 711. If you are physically unable to
access any of the City’s programs or services, please call Sherry Lord at (207) 3249173 so that accommodations can be made.
Date Posted: 3/23/2015
City of Sanford, Maine
Facilities Department
919 Main Street, Sanford, Maine 04073-3589
(207) 324-9130
To:
From:
RE:
Date:
FAX (207) 324-9142
Steve Buck
Alex Hammerle, Director of Facilities
Garage Furnace #2
April 1, 2015
Per the request of the Municipal Operations and City Property Committee, this memo
documents the decision making process which resulted in my recommendation to the
committee that the work of replacing Garage Furnace #2 to Eastern Mechanical Inc.
During the routine maintenance this year on Garage Furnace #2, it was discovered that the
heat exchanger was cracked. Due to the age (Mfd. 1997), cost to repair, and recommendations
of the service company, Matt Hill and I decided that it would be in the best interest of the City
to replace this unit.
The unit heats one of the active mechanics bays in the highway garage. In order to get this
back on line as quickly as possible, we contacted three potential vendors and asked them to
quote a direct replacement. The quotes all came in between $18,500 and $26,500 and with
lead times in the 6-8 week range.
The new furnace that replaced the waste oil furnace was keeping the building from getting too
cold, so we decided to go back to the three vendors and ask them to take another look. Our
thought was that a different manufacturer’s furnace could potentially be installed for
significantly less money.
Of the three original potential vendors, two came out to re-evaluate (Eastern Mechanical and
Comfort Systems). Only one of those companies returned a revised proposal, Eastern
Mechanical, in the amount of $10,765.
Since the operating budget of the Public Works department is already at or over the estimate, I
am recommending that the Council approve the replacement of this furnace by Eastern
Mechanical, but the work be delayed until we can determine where the funds can be drawn to
pay for it.
DRAFT
Great Works Foundation, Inc.
And
The City of Sanford
Whereas:
Great Works Foundation, Inc., [GWF] and the City of Sanford have been
working together for the last three years on projects:
* Building of an original section of the concrete fence in the Mill Yard.
* Researching the Metro-Cast Franchise Agreement.
* Designing and quoting on the new storage and concession building at the
SSYAA field.
* Conceptual ideas and designs for the expansion of Central Park.
Whereas:
GWF has been working with the City Planning Director:
* Designing and presenting models of a multilevel parking garage possible
expansion of the Aero-Fab parking area
* Brownfields Assessment Grant: Mousam River Project.
Whereas:
GWF has been involved with the Gateway Park CDBG grant Project:
 Assisting in the concept design
 Working with Katie Osediacz, Landscape & Horticulture Instructor at
the Sanford Regional Technical Center on the landscape portion of the
project
Whereas:
These projects and many conversations on other topics with the Planning
Dept., the City’s grant writer, Parks and Recreation Dept. and others have
contributed to a strong association between our two organizations. And the
student involvements in these projects have been invaluable to their learning
experience and their ownership in the City of Sanford.
Whereas:
There is a need to manage the continued development of the Gateway Park
after the CDBG grant is completed.
And there is a desire to continue the relationship between GWF, Inc. and the
City of Sanford.
Therefore:
The City of Sanford and the GWF agree that the GWF will serve as the
General Contractor for the development of park amenities* to include but
not limited to:
1. Build four raised block planters to front the street sides of Gateway Park
along Washington and River Streets.
2. To plant and maintain the planters for five years.
3. To assist in the development of additional park amenities such as park
benches, statues, and other facilities as might be specified by the City.
*The design and materials of all amenities to be constructed and placed shall
be subject to mutual agreement by GWF and City prior to construction or
placement.
Responsibilities:
City of Sanford:
The City of Sanford retains ownership of the Gateway Park and will have
final approval authority over any and all development activities;
Coordination of the activities will be through the City manager and/or his
designee.
The City will have no financial obligation under this MOU, unless by prior
written consent after request by GWF.
GWF:
GWF will be responsible for all financial records to include fund raising,
equipment purchases and labor.
GWF will record every stage of the work in progress through photographs,
video and written inspections and or permits from the appropriate City
agencies.
This agreement will remain in force for an initial period of 5 years and may
be extended by mutual agreement and terms.
The agreement may be modified at any time by mutual assent of the parties.