CAPRI Agenda – February 18, 2015 - CAPRI, California Association

Transcription

CALIFORNIA ASSOCIATION FOR PARK AND RECREATION INDEMNITY
BOARD OF DIRECTORS MEETING
AGENDA
Wednesday, February 18, 2015
10:00 a.m.
CAPRI
6341 Auburn Blvd, Suite A
Citrus Heights, CA 95621
916-722-5550
______________________________________________________________________________
In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a
disability-related modification or accommodation to participate in this meeting, please contact Bebe
Pearson at (916) 722-5550 or (916) 722-5715 (fax). Requests must be made as early as possible,
and at least one full business day before the start of the meeting.
Documents and materials relating to an open session item on this agenda submitted to this Board
after distribution of the agenda packet are available for public inspection and copying at: 6341
Auburn Blvd., Ste A, Citrus Heights, CA 95621, during normal business hours.
______________________________________________________________________________
1.
CALL TO ORDER
2.
INTRODUCTIONS
3.
PUBLIC COMMENTS
This time is reserved for members of the public to address the
Board relative to matters of the CAPRI not on the agenda. No
action may be taken on non-agenda items unless authorized by
law. Comments will be limited to five minutes per person and
twenty minutes in total.
4.
CONSENT CALENDAR
If the Board would like to discuss any item listed, it may be
pulled from the Consent Calendar
*A.
*B.
*C.
*D.
*E.
Warrant Listings for the months October 2014 through
January 2015
Statement of Net Assets
Statement of Revenue, Expense and changes in Net
assets for the Period through January 2015
LAIF Regular Monthly Statement – November 2014
through January 2015
Draft CAPRI Board Minutes, November 17, 2014
1
8
10
14
18
CAPRI
February 18, 2015
Page 2
5.
INVESTMENT REPORTS
*A.
6.
8.
Reports
–
Public
Financial
Insurance Market Update
FINANCIAL MATTERS
*A. 3rd Quarter WC Premiums 2014-2015
*B. 2nd Half Property/Liability Premiums 2014-2015
*C. Liability/Property Dividend Update
*D. CAPRI Financial Audit Update
*E.
2015-2016 DRAFT Budget
26
27
28
29
30
31
ADMINISTRATIVE MATTERS
CARPD Meeting Update
Date and Location of November 2015 Retreat
PARMA Conference Update
2015 Conflict of Interest
CARPD/CAPRI Executive Directors Contract
Recommendation: Provide direction to staff
*F.
Board of Directors Manual
*G. WC Experience Modification Factors
*H. Workers’ Compensation – New Member
*I. WC - Pharmacy Benefit Management Program
*J. Lease of New Copy Machine
*K. York Contract Renewal
*L. Update on CAJPA Accreditation
*M. Update on Lease of Vacant Space
*N. List of Recreation and Park Districts in California
*A.
*B.
*C.
*D.
*E.
9.
25
INSURANCE BROKER REPORT
*A.
7.
Investment Status
Management (PFM)
RISK MANAGEMENT MATTERS
*A. Update on District Visits
District Visitation Summary
District Visitation History
*B. Safety Awards Plaques
*C. Update on Risk Management Workshops
32
33
34
35
36
44
45
46
47
49
50
54
55
56
60
79
80
CAPRI
February 18, 2015
Page 3
10.
11.
CLAIMS SUMMARY REPORTS
*A. Liability Claims Summary Report
*B.
Workers’ Compensation Claims Summary Report
*C.
Property Claims Summary Report
CLOSED SESSION
Pursuant to government Code Section 54956.95 (a), the Board
will hold a Closed Session to discuss the claims for the
payment of tort liability losses, workers’ compensation losses,
or public liability losses incurred by the Joint Powers
Authority. Also, pursuant to government Code Section 54957
(b) (1), the Board will hold a Closed Session to discuss the
evaluation of performance.
*A. Liabilities
 Lawrence vs. Cordova Recreation and Park
District
 Spindola vs. Cordova Recreation and Park
District
 Brown vs. Wasco Recreation and Park District
 Winkler vs. Isla Vista Recreation and Park
District
 Claims Settled Since Last Board Meeting
*B. Worker’s Compensation
 Jameson, Chico Area Recreation and Park
District
 McCaslin, Feather River Recreation and Park
District
 Pasquale, Chico Area Recreation and Park
District
 Raskin-Walker, Cordova Recreation and Park
District
 Silva, Desert Recreation District
 Stevens, Pleasant Hill Recreation and Park
District
 Claims Settled Since Last Board Meeting
81
84
CAPRI
February 18, 2015
Page 4
*C.
12.
Property
 Greater Vallejo – Earthquake Loss
REPORT FROM CLOSED SESSION
Pursuant to Government Code Section 54957.1, the Board must
report in open session any action taken, or lack thereof, taken in
closed session.
13.
CLOSING COMMENTS
This time is reserved for comments by Board members and
Staff and to identify matters for future Board business.
*A.
Board
*B.
Staff
14.
ADJOURNMENT
NOTICES:
*
The next CAPRI Board of Directors meeting will be held on
May 14, 2015 in South Lake Tahoe, CA.
10/08/2014
10/08/2014 7268
10/08/2014 7269
10/08/2014 7270
10/08/2014 7271
10/08/2014 7272
10/14/2014
10/14/2014
10/14/2014
10/15/2014 7273
Deposit
Check
Check
Check
Check
Check
Liability Check
Liability Check
Deposit
Liability Check
10/23/2014 7279
Check
10/23/2014 7284
10/23/2014
10/27/2014 7285
10/27/2014 7286
Check
Deposit
Check
Check
SMUD
Consolidated Communications
Reliance Standard Life Insurance
Union Bank of California
Pacific Staffing
York Risk Services Group, Inc
PARMA
10/22/2014
Check
Kaiser Foundation Health Plan
10/22/2014
Deposit
10/23/2014 7282
10/20/2014
Deposit
CAPRI
Robert Berggren
10/23/2014 7283
10/16/2014 7278
Check
Check
10/16/2014 7277
Check
Pacific Staffing
Check
10/16/2014 7276
Check
10/23/2014 7280
10/16/2014 7275
Check
Rick Richards
10/23/2014 7281
10/16/2014 7274
Check
Check
10/15/2014
Deposit
United States Treasury
PERS
Employment Development Department
CalPERS 457 Plan Administration
Bank of America
QuickBooks Payroll Service
George Hills Company
Bank of the West / MasterCard
Verizon Wireless
Pacific Staffing
Gilbert Associates, Inc.
Coverall North America
Pure Health Solutions
Pacific Staffing
Check
10/15/2014 eft
10/15/2014 eftps
Liability Check
Liability Check
10/15/2014 eft
10/06/2014
Deposit
10/15/2014 eft
10/03/2014 7267
Check
Liability Check
10/03/2014 7266
Check
Liability Check
10/03/2014 7264
10/03/2014 7265
Check
Check
Deposit
Memo
WC Trust Funding Request: 9/16/14 - 9/30/14
Acct. 1209585 09/16/13 - 10/14/14
AcctID#238547-0001 Oct 15 - Nov 14, 2014
Deposit
Order#032550 - 037990
Acct # 0026641501 10/01/14-10/31/14
Bill Period: Nov 2014 Case#9-06015-0001
Acct# 6736304980 - September 2014
Inv# 104087 - Togiai W/E 10/13/14 thru 10/19/14
WC Funding Request: 10/01/14 - 10/15/14
Service Charge
Deposit
Deposit
Funding Request 10/16/14 (check#s 1496-1506)
Reimburse - CAJPA Conference
WC Claims Administration: 10/01/14 - 10/31/14
Reimburse - Meetings & District Visits
Deposit
68-0084481
932-0444-4
HSA Acct 4593227804
Deposit
Created by Payroll Service on 10/10/2014
Adjusted for voided paycheck(s)
Invoice # 1007920 - September 2014
P. Cabulagan - Statement 08/29/14-09/28/14
R. Richards - Inv # 9732997031
22430 Eng Inv # 307080 (Sept 2014)
Deposit
Deposit
Inv #1100231144 (October 2014)
Invoice # 5248960
Utilities
Telephone
Accounts Receivable
Conference
Medical
Life Insurance
Bank Service Charges
Part-Time Services
Umqua Bank - Workers' Comp 5432
Accounts Receivable
Accounts Receivable
California Bank & Trust
Board Meeting/Travel
Part-Time Services
Claims Management
Travel/Meeting
Accounts Receivable
Payroll Taxes
Retirement
Payroll Taxes
Deferred Comp - 457 Plan (PERS)
HAS Payment
Accounts Receivable
Wages
Wages
Claims Management
Bank of the West CC - Pat
Telephone
Part-Time Services
Financial Accounting
Accounts Receivable
Accounts Receivable
Building Services/Repairs
Part-Time Services
Accounts Receivable
Account
668.00
48,032.00
157,828.00
44,160.00
20,623.00
2,887.10
24,388.00
6,709.00
Debit
198.66
420.76
2,240.00
1,020.31
83.50
764.00
496.00
111,776.24
59.48
42,297.90
211.64
471.20
15,316.67
236.10
1,962.40
3,079.92
631.06
150.00
75.00
1,714.10
7,456.99
8,200.20
2,024.67
85.02
458.80
518.94
128.00
129.44
496.00
57,518.13
Credit
Balance
Page 1 of 7
331,032.36
331,231.02
331,651.78
330,983.78
333,223.78
334,244.09
334,327.59
335,091.59
335,587.59
447,363.83
447,423.31
399,391.31
241,563.31
283,861.21
284,072.85
284,544.05
299,860.72
300,096.82
255,936.82
257,899.22
260,979.14
261,610.20
261,760.20
261,835.20
241,212.20
242,926.30
250,383.29
258,583.49
260,608.16
260,693.18
261,151.98
261,670.92
258,783.82
234,395.82
234,523.82
234,653.26
235,149.26
292,667.39
Name
10/01/2014
Num
Deposit
Date
285,958.39
Type
October 1, 2014 - December 31, 2014
Warrant Listing
California Association for Park and Recreation Indemnity
Bank of West - Master Register
Page 1 of 84
10/31/2014 eft
10/31/2014 eft
10/31/2014 eft
11/04/2014
11/04/2014
11/06/2014 7296
11/06/2014 7297
11/06/2014 7298
11/06/2014
11/13/2014
11/14/2014 7299
Liability Check
Liability Check
Liability Check
Deposit
Deposit
Check
Check
Check
Deposit
Liability Check
Check
11/14/2014 7302
11/14/2014 7303
11/14/2014 7304
11/14/2014 7305
Check
Check
Check
Check
11/14/2014 7300
10/31/2014 eft
Liability Check
11/14/2014 7301
10/31/2014
Deposit
Check
10/31/2014 7295
Check
Check
10/31/2014 7294
10/31/2014 7291
Check
Check
10/31/2014 7290
Check
10/31/2014 7292
10/30/2014
Deposit
10/31/2014 7293
10/30/2014
Liability Check
Check
10/29/2014
Deposit
Check
10/28/2014
Deposit
11/14/2014 7306
11/14/2014 7307
11/14/2014 7308
11/14/2014 7309
11/14/2014 7310
11/14/2014 7311
Check
Check
Check
Check
Check
Check
All Star Printing
Feather River Recreation & Park District
Durham Recreation and Park District
Dunsmuir Recreation and Park District
Desert Recreation District (Coachella)
Cordova Recreation and Park District
Coalinga-Huron Recreation and Park Dist.
Central Plumas Recreation & Park District
Carmichael Recreation and Park District
Boulder Creek Recreation & Park District
Beaumont-Cherry Valley Recreation & Park
Arden Park Recreation and Park District
Arden Manor Recreation and Park District
Arcade Creek Recreation and Park District
CAPRI
Pacific Staffing
PERS
Office Depot
Pacific Staffing
Final Amt due for WC Coverage for FY 2013 - 2014
Deposit
Funding Request 11/06/14 (check#s 1507-1522)
WC Funding Request: 10/16/14 - 10/31/14
Deposit
Deposit
68-0084481
932-0444-4
Deposit
Mutliple invoices (see attached)
Inv #1100232037 (November 2014)
Invoice # 68460
CAMS & Dep to Reserves - October 2014
Reimburse - District Visits
Deposit
Deposit
Deposit
Deposit
Inv # 50420 September 2014
Billing Period: Sep 20 - Oct 20
Reimburse - Office Supplies
Memo
Warrant Listing
Accounts Receivable
Accounts Receivable
Accounts Receivable
Accounts Receivable
Accounts Receivable
Accounts Receivable
Accounts Receivable
Accounts Receivable
Accounts Receivable
Accounts Receivable
Accounts Receivable
Accounts Receivable
Accounts Receivable
Wages
Accounts Receivable
Part-Time Services
Accounts Receivable
Accounts Receivable
Payroll Taxes
Retirement
Payroll Taxes
Accounts Receivable
Office Supplies
Part-Time Services
Printing and Reproduction
CAM & Project Reserve
Travel/Meeting
Accounts Receivable
Wages
Accounts Receivable
Accounts Receivable
Accounts Receivable
Investment Advisors
Utilities
Office Supplies
Account
Arcade Creek Office Park Owners' Assn
Rick Richards
PFM Asset Management, LLC
10/27/2014 7289
10/27/2014
Check
Deposit
California American Water
Name
Patrick T Cabulagan
10/27/2014 7288
Num
Check
Date
10/27/2014 7287
Type
Check
Page 2 of 84
44,341.00
22,753.00
17,208.00
142,357.00
28,000.00
42,538.00
5,524.00
117,630.00
Debit
3,033.00
939.00
106.00
14,251.00
57,204.00
4,528.00
213.00
987.00
97.00
4,316.00
1,148.00
1,908.00
2,467.00
9,275.45
53,193.94
613.80
128,941.02
1,953.96
3,073.53
627.69
150.00
214.90
128.00
477.40
1,405.08
713.71
532.28
9,133.10
2,513.27
136.40
80.95
Credit
Balance
Page 2 of 7
447,021.88
450,054.88
450,993.88
451,099.88
465,350.88
522,554.88
527,082.88
527,295.88
528,282.88
528,379.88
532,695.88
533,843.88
535,751.88
538,218.88
547,494.33
503,153.33
556,347.27
556,961.07
685,902.09
663,149.09
645,941.09
647,895.05
650,968.58
651,596.27
651,746.27
509,389.27
509,604.17
509,732.17
510,209.57
511,614.65
512,328.36
512,860.64
484,860.64
493,993.74
451,455.74
445,931.74
328,301.74
330,815.01
330,951.41
Name
11/14/2014 7333
11/14/2014 7334
11/14/2014 7335
11/14/2014 7336
Check
Check
Check
11/14/2014 7339
11/14/2014 7340
11/14/2014 7342
11/14/2014
11/14/2014
11/15/2014 eft
11/15/2014 eft
11/15/2014 eft
11/15/2014 eft
11/18/2014 7341
11/19/2014
11/22/2014
Check
Check
Check
Deposit
Deposit
Liability Check
Liability Check
Liability Check
Liability Check
Check
Deposit
Check
11/14/2014 7337
11/14/2014 7332
Check
Check
11/14/2014 7338
11/14/2014 7331
Check
Check
11/14/2014 7330
Check
Check
11/14/2014 7328
11/14/2014 7329
Check
Check
11/14/2014 7326
11/14/2014 7325
11/14/2014 7327
11/14/2014 7324
Check
Check
Check
Rancho Simi Recreation and Park District
11/14/2014 7323
Check
Check
Pleasant Valley Recreation and Park Dist.
11/14/2014 7322
Check
North Highlands Recreation and Park Dist.
Bank of the West
PERS
McFarland Recreation and Park District
Verizon Wireless
Office Depot
Bear River Recreation and Park District
Ambrose Recreation and Park District
Tuolumne Park and Recreation District
Tehachapi Valley Recreation & Park Dist.
Sunrise Recreation and Park District
Strawberry Recreation District
Southgate Recreation and Park District
Rio Linda Elverta Recreation & Park Dist.
Paradise Recreation and Park District
Orangevale Recreation and Park District
11/14/2014 7320
11/14/2014 7321
Check
Mt. Shasta Recreation and Park District
Mission Oaks Recreation and Park District
Livermore Area Recreation & Park District
Jurupa Area Recreation and Park District
Isla Vista Recreation and Park District
Hesperia Recreation and Park District
Hayward Area Recreation and Park District
Greater Vallejo Recreation District
Account
Accounts Receivable
Accounts Receivable
Accounts Receivable
Accounts Receivable
Accounts Receivable
Accounts Receivable
Accounts Receivable
Accounts Receivable
Accounts Receivable
Accounts Receivable
Accounts Receivable
Accounts Receivable
Accounts Receivable
Accounts Receivable
Accounts Receivable
Accounts Receivable
Accounts Receivable
Accounts Receivable
Accounts Receivable
Accounts Receivable
Service Charge
Deposit
WC Funding Request - 11/01/14-11/15/14
68-0084481
932-0444-4
Deposit
Deposit
Refund - WC 2nd quarter premium overpayment
R. Richards - Statement 09/29/14-10/28/14
Invoice # 1008092 - October 2014
WC Claims Admin - November 2014
Inv# 739368729001
22430 Eng Inv # 307321 (Oct 2014)
Accounts Receivable
Payroll Taxes
Retirement
Payroll Taxes
Accounts Receivable
Accounts Receivable
Accounts Receivable
Bank of the West CC - Richards
Claims Management
Telephone
Claims Management
Office Supplies
Accounts Receivable
VOID: Final Amt due for WC Coverage for FY 2013 - 2014 Accounts Receivable
Memo
Warrant Listing
Check
11/14/2014 7318
11/14/2014 7319
Check
Check
11/14/2014 7316
11/14/2014 7317
11/14/2014 7315
Check
11/14/2014 7314
Check
Check
Check
11/14/2014 7313
Num
Check
Date
11/14/2014 7312
Type
Check
Page 3 of 84
0.00
51,900.00
11,479.00
265,381.00
Debit
112.54
102,945.92
1,949.44
3,117.73
627.69
150.00
4,291.00
1,286.55
2,359.60
8,794.38
84.79
15,316.67
71.27
3,824.52
197.00
2,435.00
89.00
939.00
6,585.00
834.00
2,520.00
5,720.00
49,480.00
9,093.00
4,647.00
8,983.00
5,625.00
1,183.00
2,591.00
11,476.00
8,572.00
1,788.00
28,657.00
2,877.00
12,269.00
Credit
Balance
Page 3 of 7
464,289.78
464,402.32
412,502.32
515,448.24
517,397.68
520,515.41
521,143.10
521,293.10
509,814.10
244,433.10
248,724.10
250,010.65
252,370.25
261,164.63
261,249.42
276,566.09
276,637.36
280,461.88
280,658.88
280,658.88
283,093.88
283,182.88
284,121.88
290,706.88
291,540.88
294,060.88
299,780.88
349,260.88
358,353.88
363,000.88
371,983.88
377,608.88
378,791.88
381,382.88
392,858.88
401,430.88
403,218.88
431,875.88
434,752.88
11/26/2014 7351
11/26/2014 7352
11/30/2014 eft
11/30/2014 eft
11/30/2014 eft
11/30/2014 eft
12/02/2014 7353
12/04/2014 7354
12/04/2014 7355
12/04/2014 7356
12/04/2014 7357
12/04/2014 7358
12/04/2014 7359
12/04/2014 7360
12/04/2014 7361
12/04/2014 7362
12/04/2014 7363
12/04/2014 7364
Check
Check
Liability Check
Liability Check
Liability Check
Liability Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
12/09/2014 7367
12/09/2014 7368
Check
Check
12/09/2014 7366
11/26/2014 7350
Check
Check
11/26/2014 7349
Check
12/08/2014
11/26/2014 7348
Check
Deposit
11/26/2014 7347
Check
12/05/2014 7365
11/26/2014 7346
Check
12/05/2014
11/26/2014 7345
Check
Deposit
11/26/2014 7344
Check
Check
Patrick T Cabulagan
11/26/2014 7343
12/09/2014 7369
12/09/2014 7370
12/09/2014
12/11/2014
12/12/2014
12/12/2014
Check
Check
Deposit
Deposit
Liability Check
Deposit
Name
Colin Miller
Verizon Wireless
Hannibals Catering
Hotel Solamar
Mobile Notary7
Terri Leimbach
Lindsay Woods
Arcade Creek Office Park Owners' Assn
Robert Berggren
Dean Wetter
PERS
Deposit
Deposit
Deposit
Invoice#1008227 Services
CAPRI Board Mtg - 11/17-11/18/14
WC Claims Admin - 12/01/14-12/31/14
Inv # 116305 CAPRI Board Mtg
Deposit
Deposit
Inv#91361359746 CAPRI Board Mtg
Funding Request 12/04/14 (checks#1523-1539)
Inv# 0395
Billing Period: Oct 21 - Nov 20, 2014
Inv #1100232909 (December 2014)
Reimburse - Board Meeting 11/17-11/18/14
Reimburse - Board Meeting 11/17-11/18/14
BOD Meeting 11/17 - 11/18/14
22430 Eng Inv # 307537 (Nov 2014)
CAMS & Dep to Reserves - Nov & Dec 2014
BOD Meeting 11/17 - 11/18/14
BOD Meeting 08/21/14 & 11/17/14
WC Funding Request - 11/16/14-11/30/14
68-0084481
932-0444-4
Acct#50002368932 Bill Cycle: 10/15/14 - 12/14/14
Reimburse - CAPRI Board Mtg/Retreat
Reimburse - CAPRI Board Mtg/Retreat
Inv # 14-OCT2832
AcctID#238547-0001 Nov 15 - Dec 14, 2014
Inv # 51194 October 2014
Acct # 0026641501 11/01/14-11/30/14
Acct. 1209585 10/15/13 - 11/12/14
Inv# 739368544001
Acct# 6736304980 - October 2014
Memo
Warrant Listing
Account
Accounts Receivable
Wages
Accounts Receivable
Property Claims
Claims Management
Claims Management
Telephone
Travel/Meeting
Accounts Receivable
Accounts Receivable
Office Supplies
Utilities
Travel/Meeting
CAM & Project Reserve
Payroll Taxes
Retirement
Payroll Taxes
Utilities
Legal Fees
Telephone
Investment Advisors
Medical
Utilities
Office Supplies
Wages
Sacramento County Utilities
Sam Goepp
Stephen Fraher
Gibbons & Conley
SMUD
Office Depot
Check
Num
Date
11/26/2014
Type
Liability Check
Page 4 of 84
16,089.50
797.00
250,000.00
36,565.00
1,485.00
Debit
9,376.47
10,512.42
320.45
15,316.67
85.04
214.54
3,220.88
76,771.69
55.00
136.40
128.00
237.00
334.35
30.86
464.31
1,451.75
336.68
224.81
106,676.01
1,956.34
3,098.24
627.69
150.00
97.70
501.35
302.38
984.00
411.51
2,601.36
1,020.31
197.23
205.19
764.00
9,213.35
Credit
Balance
Page 4 of 7
521,202.30
505,112.80
514,489.27
513,692.27
263,692.27
274,204.69
274,525.14
289,841.81
289,926.85
290,141.39
253,576.39
252,091.39
255,312.27
332,083.96
332,138.96
332,275.36
332,403.36
332,640.36
332,974.71
333,005.57
333,469.88
334,921.63
335,258.31
335,483.12
442,159.13
444,115.47
447,213.71
447,841.40
447,991.40
448,089.10
448,590.45
448,892.83
449,876.83
450,288.34
452,889.70
453,910.01
454,107.24
454,312.43
455,076.43
12/18/2014
12/18/2014 7372
12/18/2014 7373
Deposit
Check
Check
Name
Carmichael Recreation and Park District
Hesperia Recreation and Park District
Highlands Recreation District
12/30/2014 7392
12/30/2014 7393
12/30/2014 7394
12/30/2014 7395
12/30/2014 7396
12/30/2014 7397
Check
Check
Check
Check
Check
Check
12/30/2014 7398
12/30/2014 7399
12/30/2014 7400
12/30/2014 7401
Check
Check
Check
Check
Coalinga-Huron Recreation and Park Dist.
Ladera Recreation District
Jurupa Area Recreation and Park District
Isla Vista Recreation and Park District
Hayward Area Recreation and Park District
Greater Vallejo Recreation District
Fulton-El Camino Recreation & Park Dist.
Fair Oaks Recreation and Park District
Durham Recreation and Park District
Cordova Recreation and Park District
12/30/2014 7390
12/30/2014 7391
12/30/2014 7389
Check
12/30/2014 7388
Check
Check
Beaumont-Cherry Valley Recreation & Park
Bear Mountain Recreation & Park District
Auburn Area Recreation and Park District
Arden Park Recreation and Park District
Arden Manor Recreation and Park District
Arcade Creek Recreation and Park District
Ambrose Recreation and Park District
Bank of America
Bank of America
Check
12/30/2014 7386
12/30/2014 7387
Check
12/30/2014 7385
Check
Check
12/30/2014 7383
12/30/2014 7384
Check
Check
12/30/2014 7381
12/30/2014 7382
Check
Check
12/29/2014 7380
12/29/2014 7379
12/30/2014
12/19/2014
Check
Liability Check
Liability Check
Service Charge
12/18/2014
Liability Check
Funds Transfer
12/18/2014 7378
Transfer
Invoice # 68747
WC Dividend for FY 2002 - 2003
HSA Acct 4593227804 - Pat Cabulagan
HSA Acct 4593227804 - P Cabulagan
Funding Request - 12/01/14-12/15/14
Acct # 0026641501 12/01/14-12/31/14
Check
All Star Printing
12/18/2014 7376
Inv #OSIP 60740 - 07/1/14 - 6/30/15
Inv# 25187 - 3 mos. Advanced Fire Alarm
R. Richards - Statement 10/29/14-11/28/14
Deposit
68-0084481
932-0444-4
12/18/2014 7377
Memo
Property Loss: DOL 09/15/14 (Weed fire)
Check
Department of Industrial Relations
Foothill Fire & Wire
PERS
CAPRI
Warrant Listing
Dividends
Dividends
Dividends
Dividends
Dividends
Dividends
Dividends
Dividends
Dividends
Dividends
Dividends
Dividends
Dividends
Dividends
Dividends
Dividends
Dividends
Dividends
Dividends
Dividends
Dividends
Wages
HSA Payment
HSA Payment
Bank of the West - MM
Medical
Other Premiums - W/C
Bank of the West CC - Richards
Accounts Receivable
Payroll Taxes
Retirement
Payroll Taxes
Account
Check
12/18/2014 7374
12/15/2014 eft
Liability Check
12/18/2014 7375
12/15/2014 eft
Liability Check
Check
12/15/2014 eft
Liability Check
Check
12/15/2014 eft
Num
Liability Check
Date
12/15/2014 7371
Type
Check
Page 5 of 84
200,000.00
322,729.66
Debit
Credit
565.00
1,563.00
1,794.00
1,461.00
4,972.00
52,825.00
10,035.00
5,117.00
3,403.00
1,193.00
10,874.00
2,427.00
810.00
7,790.00
1,272.00
1,502.00
9,553.00
794.00
1,004.00
906.00
3,455.00
9,883.80
150.00
225.00
46.98
181,928.85
1,020.31
115.02
56,102.48
149.69
4,794.91
905.01
1,974.02
3,125.52
636.49
50.00
398,000.00
Balance
Page 5 of 7
261,508.88
262,073.88
263,636.88
265,430.88
266,891.88
271,863.88
324,688.88
334,723.88
339,840.88
343,243.88
344,436.88
355,310.88
357,737.88
358,547.88
366,337.88
367,609.88
369,111.88
378,664.88
379,458.88
380,462.88
381,368.88
384,823.88
394,707.68
394,857.68
395,082.68
395,129.66
195,129.66
377,058.51
378,078.82
378,193.84
434,296.32
434,446.01
439,240.92
440,145.93
117,416.27
119,390.29
122,515.81
123,152.30
123,202.30
12/30/2014 7409
12/30/2014 7410
12/30/2014 7411
12/30/2014 7412
12/30/2014 7413
12/30/2014 7414
12/30/2014 7415
Check
Check
Check
Check
Check
Check
12/31/2014 7429
12/31/2014 7430
12/31/2014 7431
12/31/2014 7432
Check
Check
Check
Check
12/31/2014 7427
Check
12/31/2014 7428
12/31/2014 7426
Check
Check
12/31/2014 7425
Check
Check
12/31/2014 7423
12/31/2014 7424
Check
12/31/2014 eft
12/31/2014 eft
Liability Check
Liability Check
12/31/2014 eft
12/31/2014 eft
Liability Check
12/30/2014 7422
Check
Liability Check
12/30/2014 7420
12/30/2014 7421
Check
Check
12/30/2014 7418
12/30/2014 7419
Check
Check
12/30/2014 7416
12/30/2014 7408
Check
Check
12/30/2014 7417
12/30/2014 7407
Check
Check
12/30/2014 7406
Check
Check
12/30/2014 7404
12/30/2014 7405
Check
Check
12/30/2014 7403
Num
Check
Date
12/30/2014 7402
Type
Check
12/31/2014 7433
12/31/2014 7434
12/31/2014
Check
Check
Deposit
Page 6 of 84
Name
Office Depot
Reliance Standard Life Insurance
Pure Health Solutions
Bay Alarm
Foothill Fire & Wire
SMUD
CAPRI
PERS
Desert Recreation District (Coachella)
Wasco Recreation and Park District
Valley-Wide Recreation and Park District
Truckee-Donner Recreation and Park Dist
Tehachapi Valley Recreation & Park Dist.
Southgate Recreation and Park District
Shafter Recreation and Park District
Russian River Recreation & Park District
Rio Linda Elverta Recreation & Park Dist.
Rancho Simi Recreation and Park District
Pleasant Valley Recreation and Park Dist.
Pleasant Hill Recreation & Park District
Paradise Recreation and Park District
Orangevale Recreation and Park District
North Highlands Recreation and Park Dist.
North of the River Recreation & Park Dist
Mission Oaks Recreation and Park District
Mendocino Coast Recreation and Park Dist.
McFarland Recreation and Park District
Livermore Area Recreation & Park District
Deposit
Inv# 746209358001
Bill Period: Jan 2015 Case#9-06015-0001
Inv #1100233772 (January 2015)
Billing Period: Nov 21 - Dec 19, 2014
Inv # 51916 November 2014
Invoice # 5418875
Acct#92944 01/01/14 - 04/01/15
Inv# 25416 - 3 mos. Advanced Fire Alarm
AcctID#238547-0001 Dec 15 - Jan 14, 2015
Acct. 1209585 11/13/14 - 12/15/14
Acct# 6736304980 - November 2014
Liability Funding Request: 12/30/14 (George Hills)
68-0084481
932-0444-4
Memo
Warrant Listing
Account
Accounts Receivable
Office Supplies
Life Insurance
Utilities
Investment Advisors
Telephone
Utilities
Payroll Taxes
Retirement
Payroll Taxes
Dividends
Dividends
Dividends
Dividends
Dividends
Dividends
Dividends
Dividends
Dividends
Dividends
Dividends
Dividends
Dividends
Dividends
Dividends
Dividends
Dividends
Dividends
Dividends
Dividends
Dividends
Balance
Page 6 of 7
138,395.56
0.00
50,208.56
50,236.35
50,403.35
50,531.35
50,667.75
53,188.55
53,317.99
53,503.99
53,661.49
54,081.27
54,412.17
55,177.17
78,951.41
80,968.91
84,135.26
84,773.88
84,823.88
90,534.88
91,637.88
96,640.88
108,279.88
109,418.88
111,125.88
127,616.88
128,506.88
129,046.88
130,030.88
160,369.88
188,787.88
200,816.88
204,057.88
206,401.88
209,853.88
227,934.88
232,232.88
233,503.88
234,501.88
138,395.56
27.79
167.00
128.00
136.40
2,520.80
129.44
186.00
157.50
419.78
330.90
765.00
23,774.24
2,017.50
3,166.35
638.62
50.00
5,711.00
1,103.00
5,003.00
11,639.00
1,139.00
1,707.00
16,491.00
890.00
540.00
984.00
30,339.00
28,418.00
12,029.00
3,241.00
2,344.00
3,452.00
18,081.00
4,298.00
1,271.00
998.00
27,007.00
Credit
88,187.00
Debit
Name
Memo
Account
Debit
1,970,259.26
Num
TOTAL
Date
1,970,259.26
Type
Warrant Listing
Total Bank of West - Master Register
Page 7 of 84
Credit
2,117,822.09
2,117,822.09
Balance
Page 7 of 7
138,395.56
138,395.56
Statement of Net Position (Draft)
As of December 31, 2014 and December 31, 2013
Dec 31, '14
ASSETS
Current Assets
Checking/Savings
Bank of West - Master Register
Bank of the West - Office
Bank of the West - MM
Claims Trust Accounts
Umpqua Bank - Workers' Comp
California Bank & Trust - Liability
LAIF
Total Checking/Savings
$
138,395.56
108,502.57
Dec 31, '13
$
177,570.53
1,213.05
58,068.83
35,197.38
49,942.60
220,121.89
552,160.00
84,615.18
52,347.66
718,023.08
1,091,838.33
Other Current Assets
Investment Account
PFM Investment Account
Union Bank
Total PFM - Investment Account
20,361,322.94
78,803.78
20,440,126.72
20,110,488.75
73,086.19
20,183,574.94
Due From Members - W/C Prem Adj
Due From Members - Account Receivable
Prepaid Insurance
Prepaid Expenses
Interest Receivable
Recovery Receivable
Total Other Current Assets
9,134.00
1,020,852.01
4,516.24
54,589.86
238,714.98
21,767,933.81
6,480.00
87,628.00
1,045,081.08
52,581.68
402,234.44
21,777,580.14
Total Current Assets
Capital Assets
Capital Assets
Building Improvements
Building
Land
Computer Hardware/Software
Furniture & Equipment
Accumulated Depreciation
Total Capital Assets
TOTAL ASSETS
For Management Use Only
$ 22,320,093.81
$
92,432.65
99,955.00
140,000.00
34,901.30
51,092.10
(223,205.25)
195,175.80
$ 22,515,269.61
22,869,418.47
92,432.65
99,955.00
140,000.00
34,901.30
51,092.10
(210,647.77)
207,733.28
$
23,077,151.75
Page 8 of 84
Statement of Net Position (Draft)
As of December 31, 2014 and December 31, 2013
Dec 31, '14
Dec 31, '13
LIABILITIES & EQUITY
Liabilities
Other Current Liabilities
Claims Payable
Liability Claim Reserves
Property Claims Reserves
W/C Claim Reserves
Total Claims Payable
$
Dividend Payable to Members
Due to CARPD
Credit Card Payable
Unearned Revenue
Accrued Expenses
Accounts Payable
Total Other Current Liabilities
677,889.00
128,255.00
6,736,705.00
7,542,849.00
$
414,241.00
331,007.00
5,394,193.00
6,139,441.00
400,000.00
321.61
100,212.00
22,828.53
18,556.41
8,084,767.55
308,385.00
100.00
2,051.73
4,709.00
15,783.11
14,883.61
6,485,353.45
Total Current Liabilities
8,084,767.55
6,485,353.45
Long Term Liabilities
IBNR
IBNR Reserves - Liability
IBNR Reserves - Property
IBNR Reserves - Workers Comp
Total IBNR
1,642,933.00
335,702.00
3,149,077.00
5,127,712.00
1,291,602.00
215,297.00
2,710,572.00
4,217,471.00
ULAE
ULAE - Liability
ULAE - Property
ULAE - Workers' Compensation
Total ULAE
142,811.00
33,297.00
527,784.00
703,892.00
152,633.00
31,803.00
490,553.00
674,989.00
5,831,604.00
4,892,460.00
13,916,371.55
11,377,813.45
Total Long Term Liabilities
Total Liabilities
NET POSITION
Invested in Capital Assets
Unrestricted Net Assets
Net Revenue Over Expenditures
Total Net Position
$
195,175.80
9,020,515.09
(616,792.83)
8,598,898.06
$
207,733.28
12,179,785.34
(688,180.32)
11,699,338.30
Page 9 of 84
Statement of Revenue, Expenses, and Change in Net Position (Draft)
For the Quarter and Six Months Ended December 31, 2014 and December 31, 2013
Ordinary Revenue
Revenue
Member Contributions
Bank/LAIF Interest
Managed Portfolio
Rental Income
CARPD - Quarterly Services
Total Operating Revenue
Operating Expenses
General and Administrative Expenses
Administration-CAPRI Office
Common Area Maintenance
Depreciation Expense
District Visitations
Insurance - Capri
Miscellaneous
Office Expense
Part-Time Services
Postage and Delivery
Professional Dues
Project Reserve
Safety Meetings/Workshops
Salaries & Benefits
Telephone
Travel/Meeting
Utilities
Total Administration-CAPRI Office
Consulting Services
CARPD General Manager
Claims Management
Investment Advisors
IT Services
Legal Fees
Loss Prevention Services
Total Consulting Services
Total General and Administrative Expenses
Oct '14 - Dec '14
Jul '14 - Dec '14
Jul '13 - Dec '13
$ 1,800,437.50
253.40
55,841.21
14,000.00
1,870,532.11
$ 3,600,875.00
612.51
110,563.54
28,000.00
3,740,051.05
$
3,074.86
1,264.07
1,495.34
2,882.56
605.31
362.36
1,190.02
2,517.20
993.90
1,520.10
645.12
297.00
94,924.23
1,506.90
2,351.50
1,233.69
116,864.16
6,291.74
2,181.44
2,991.35
5,765.12
1,275.87
2,112.97
1,595.18
1,796.65
13,951.67
1,899.40
2,471.04
450.00
1,290.24
1,136.85
185,169.81
3,058.43
4,951.94
2,809.91
241,199.61
6,154.53
2,308.88
2,992.02
5,765.12
3,685.47
1,962.41
1,553.64
2,719.70
1,979.92
2,882.57
65.00
1,290.24
2,163.42
211,494.16
3,365.79
2,897.95
3,959.54
257,240.36
8,434.60
12,878.74
12,347.45
75,232.43
9,368.96
7,727.82
1,148.00
93,477.21
218,775.97
148,017.90
16,037.55
15,436.22
199.00
5,781.00
185,471.67
439,550.02
6,000.00
130,979.44
12,701.80
15,278.40
1,505.00
9,419.94
4,633.00
180,517.58
450,105.39
3,293,586.99
1,629.53
97,498.43
18,667.50
27,000.00
3,438,382.45
Page 10 of 84
Statement of Revenue, Expenses, and Change in Net Position (Draft)
For the Quarter and Six Months Ended December 31, 2014 and December 31, 2013
Oct '14 - Dec '14
Insurance Expenses
Workers' Compensation
Combined GL/AL Excess
Property Coverage
Crime Policy
Broker Fees
Total Insurance Expenses
Claims Expenses
Workers' Compensation Claims
Liability Claim Payments
Property Claims
Total Claims Expenses
Jul '14 - Dec '14
Jul '13 - Dec '13
205,674.48
82,225.50
247,655.70
5,972.81
25,000.00
566,528.49
355,246.48
164,451.00
495,311.40
11,945.62
50,000.00
1,076,954.50
358,749.00
133,122.50
496,084.07
9,625.50
47,500.00
1,045,081.07
694,105.68
78,517.91
243,812.58
1,016,436.17
1,596,847.18
246,578.67
270,953.48
2,114,379.33
1,313,730.87
448,704.19
319,341.22
2,081,776.28
700,000.00
575,000.00
Dividends
-
Contingency - Building Repairs
Building Repairs
Total Contingency
-
Total Expenses
-
1,801,740.63
4,344.75
4,344.75
4,330,883.85
4,156,307.49
Net Operating Revenue
68,791.48
(590,832.80)
(717,925.04)
Other Revenue (Expense)
Investment Gain/Loss
28,703.57
(25,960.03)
29,744.72
Net Revenue Over (Under) Expenses
Beginning Net Position
Ending Net Position
$
97,495.05
$
(616,792.83)
$
(688,180.32)
9,215,690.89
$ 8,598,898.06
Page 11 of 84
Statement of Revenue and Expenses Budget to Actual (Draft)
July 2014 Through December 2014
Jul '14 -Dec '14
Budget
$ Over Budget
% of Budget
Ordinary Revenue
Revenue
Member Contributions
$ 3,600,875.00
$ 7,186,596.00
(3,585,721.00)
50.11%
Bank/LAIF Interest
612.51
4,000.00
(3,387.49)
15.31%
Managed Portfolio
110,563.54
200,000.00
(89,436.46)
55.28%
Rental Income
CARPD - Quarterly Services
-
-
$
-
0.0%
28,000.00
56,000.00
(28,000.00)
50.0%
3,740,051.05
7,446,596.00
(3,706,544.95)
50.23%
Administrator
80,999.97
165,830.00
(84,830.03)
48.85%
Risk Manager
37,369.98
76,220.00
(38,850.02)
49.03%
Administrative Analyst
22,542.80
55,625.00
(33,082.20)
40.53%
Administrative Assistant
1,149.61
19,050.00
(17,900.39)
6.04%
Accrued Vacation
3,523.75
3,523.75
100.0%
Total Revenue
Operating Expenses
Operating Expenditures
Administration-CAPRI Office
Salaries & Benefits
Salaries
Total Salaries
-
145,586.11
316,725.00
(171,138.89)
45.97%
7,021.86
42,600.00
(35,578.14)
16.48%
501.00
2,700.00
(2,199.00)
18.56%
29,957.87
66,000.00
(36,042.13)
45.39%
2,102.97
4,600.00
(2,497.03)
45.72%
39,583.70
115,900.00
(76,316.30)
34.15%
185,169.81
432,625.00
(247,455.19)
42.8%
6,291.74
12,000.00
(5,708.26)
52.43%
2,181.44
5,000.00
(2,818.56)
43.63%
Employee Benefits
Medical
Life insurance
PERS Contributions
Payroll Tax Expenses
Total Employee Benefits
Total Salaries & Benefits
Capital Assets
Common Area Maintenance
Copier Service/Repair
2,991.35
-
Depreciation Expense
5,765.12
District Visitations
1,275.87
General Contingency
Insurance - CAPRI Property
2,112.97
4,000.00
(4,000.00)
0.0%
5,990.00
(2,998.65)
49.94%
500.00
(500.00)
0.0%
15,000.00
(9,234.88)
38.43%
7,000.00
(5,724.13)
18.23%
16,000.00
(16,000.00)
2,000.00
112.97
0.0%
105.65%
Miscellaneous
1,595.18
3,000.00
(1,404.82)
53.17%
Office Supplies
1,796.65
8,500.00
(6,703.35)
21.14%
Part-Time Services
13,951.67
1,000.00
12,951.67
Postage and Delivery
1,899.40
4,000.00
(2,100.60)
47.49%
2,471.04
7,000.00
(4,528.96)
35.3%
450.00
2,000.00
(1,550.00)
22.5%
1,290.24
2,580.00
(1,289.76)
50.01%
175.00
(175.00)
0.0%
7,500.00
(6,363.15)
15.16%
Professional Dues
Project Reserve
Publications
Safety Meetings/Workshops
1,136.85
1,395.17%
Telephone
3,058.43
6,500.00
(3,441.57)
47.05%
Travel/Meeting
Utilities
4,951.94
2,809.91
8,500.00
9,500.00
(3,548.06)
(6,690.09)
58.26%
29.58%
241,199.61
560,370.00
(319,170.39)
43.04%
Total Administration-CAPRI Office
Page 12 of 84
Statement of Revenue and Expenses Budget to Actual (Draft)
July 2014 Through December 2014
Jul '14 -Dec '14
Budget
12,878.74
$ Over Budget
25,000.00
(12,121.26)
% of Budget
51.52%
Consulting Services
11,000.00
(11,000.00)
0.0%
Claims Management
Actuarial Services
148,017.90
-
293,800.00
(145,782.10)
50.38%
16,037.55
24,750.00
(8,712.45)
64.8%
18,160.00
(18,160.00)
0.0%
32,000.00
(16,563.78)
48.24%
Financial Audit
-
Investment Advisors
15,436.22
IT Services
199.00
3,500.00
(3,301.00)
5.69%
Legal Fees
5,781.00
20,000.00
(14,219.00)
28.91%
Loss Prevention Services
6,000.00
(6,000.00)
0.0%
185,471.67
-
409,210.00
(223,738.33)
45.32%
439,550.02
994,580.00
(555,029.98)
44.2%
Workers' Compensation
299,144.00
597,298.00
(298,154.00)
50.08%
Combined GL/AL Excess
164,451.00
328,902.00
(164,451.00)
50.0%
Property Coverage
Total Consulting Services
Total Operating Expenses
Insurance Expenses
495,311.40
994,480.00
(499,168.60)
49.81%
Crime Policy
11,945.62
26,000.00
(14,054.38)
45.95%
Other Premiums W/C
56,102.48
75,000.00
(18,897.52)
74.8%
Broker Fees
50,000.00
100,000.00
(50,000.00)
50.0%
1,076,954.50
2,121,680.00
(1,044,725.50)
50.76%
Total Insurance Expenses
Claims Expenses
Workers' Compensation Claims
1,596,847.18
2,874,272.00
(1,277,424.82)
55.56%
Liability Claim Payments
246,578.67
925,000.00
(678,421.33)
26.66%
Property Claims
270,953.48
450,000.00
(179,046.52)
60.21%
2,114,379.33
4,249,272.00
(2,134,892.67)
49.76%
Total Claims Expenses
Dividends
700,000.00
700,000.00
100.0%
Contingency
General
-
50,000.00
(50,000.00)
0.0%
Building Repair
-
20,000.00
(20,000.00)
0.0%
-
70,000.00
(70,000.00)
0.0%
7,435,532.00
(3,104,648.15)
58.25%
11,064.00
(601,896.80)
-5,340.14%
(25,960.03)
100.0%
Total Contingency
Total Expense
4,330,883.85
Net Operating Revenue
(590,832.80)
Other Income/Expense
Investment Gain/Loss
Increase (Decrease) in Net Position
(25,960.03)
$
(616,792.83)
$
11,064.00
$
(627,856.83)
Page 13 of 84
Page 14 of 84
Page 15 of 84
Page 16 of 84
Page 17 of 84
(CAPRI)
MINUTES OF THE BOARD OF DIRECTORS
Meeting on November 17, 2014
A meeting of the Board of Directors was held on November 17, 2014 at Hotel Solamar in San
Diego, California at 9:00 a.m.
MEMBERS PRESENT:
Sam Goepp, President, Durham Recreation & Park District
Lindsay Woods,Vice-President, Hesperia Recreation & Park District
Stephen Fraher, Secretary, Arcade Creek Recreation & Park District
Robert Berggren, Pleasant Hill Recreation & Park District
Colin Miller, Arden Park Recreation & Park District
Dean Wetter, Valley-Wide Recreation & Park District
Terri Leimbach, Fulton-El Camino Recreation & Park District
MEMBERS ABSENT:
None
OTHERS PRESENT:
Patrick Cabulagan, Administrator
Rick Richards, Risk Manager
Byrne Conley, Gibbons & Conley
Carlos Oblites, PFM Asset Management LLC
Doug Wozniak, Alliant Insurance Services
Heidi Newell, Alliant Insurance Services
Chuck Torretta, George Hills & Company
Dennis Walsh, Walsh & Associates
1.
CALL TO ORDER
The November 17, 2014 Board of Directors meeting was called to order at 9:06 a.m. by
Board President Sam Goepp.
2.
INTRODUCTIONS
None.
3.
PUBLIC COMMENTS
None.
Page 18 of 84
BoardofDirectorsMeetingMinutes November17,2014
4.
INVESTMENT REPORTS
A.
Investment Status Report – Public Financial Management (PFM)
Carlos Oblites of PFM Asset Management LLC, presented the Board, a review of the
Third Quarter (2014) CAPRI Portfolio. It was reported that CAPRI’s portfolio
maintained duration shorter than benchmark in anticipation of higher rates. The
Association’s portfolio is in compliance with California Government Code and
Investment Policy and is concentrated in the 1-year to 5-year maturity. The portfolio’s
conservative duration position helped protect the portfolio’s market value in a period
when the benchmark had a negative return. It was also reported that in the Third Quarter
of 2014, due to low spreads PFM continued to increase allocation to Treasuries and
decrease Federal agencies and limit purchases of longer-term securities.
5.
CONSENT CALENDAR
Bob Berggren made a motion to accept the consent calendar. Colin Miller seconded the
motion.
Ayes: Sam Goepp, Robert Berggren, Colin Miller, Lindsay Woods, Terri Leimbach, Dean
Wetter, Stephen Fraher.
Nays: None
Abstain: None
Dean Wetter made a motion to accept the August 20 minutes with correction made to
item#11. Terri Leimbach seconded the motion.
Nays: None
Abstain: None
6.
FINANCIAL MATTERS
A.
2nd Quarter WC Premiums 2014-2015
Rick Richards, Risk Manager reported that 13 districts have not paid their Workers
Compensation Premiums as of this date. Payment reminders, have been sent out to these
districts. A delinquent notice will be sent to each of these districts if payments are not
received by November 24, 2014.
B.
WC and Liability/Property Dividend Update
Pat Cabulagan, informed the Board that CAPRI will be sending the dividend of $300,000
for the Workers’ Compensation Program, from the 2002-2003 fiscal year at the end of
November. The dividends for the Liability & Property will be paid in February or early
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March when the 3rd quarter WC premiums and 2nd half Liability/Property premiums are
received.
C.
WC Final Payroll 2013-14
Pat reported that CAPRI has received the Final Payroll Reports needed to complete the
actual workers’ compensation premium for 2013-2014. Final payroll numbers were
turned into CSAC-EIA in mid-October. Once all the 2013-2014 WC Final Payrolls are
verified, staff will invoice those districts that have underreported on their 2013-2014
Payroll and send out checks for those districts that over reported.
7.
A. CARPD Meeting Update
Executive Director, Patrick Cabulagan discussed the CARPD strategic meeting that
occurred on November 5, 2014 at the Westin Hotel in Sacramento. The items discussed
included: 2015 CARPD Spring Conference; Annual Membership Dues Update; 20142015 Conflict 700 Forms; CARPD/CAPRI Executive Directors Contract; Exhibiting at
CPRS/CSDA Conferences; Review of Bylaws and Goals and Objectives; and Marketing
of CARPD.
8.
CLOSED SESSION
The Board convened to Closed Session, pursuant to Government Code section 54956.95
at 10:08 a.m.
The Board discussed the claims for the payment of tort Liability losses, Workers’
Compensation losses and Property losses incurred by the Joint Powers Authority.
9.
The Board reconvened to Open Session at 11:06 a.m., pursuant to Government Code
Section 54957.1, the Board must report in open session any action taken, or lack thereof,
taken in closed session.
Nothing to report.
10.
B.
November Board Retreat and Strategic Planning Meeting – November 1618, 2014
Pat informed everyone what time and location for lunch and dinner as well as schedule
for the meeting and retreat.
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C.
CAJPA Conference
Pat informed the board that the conference was educational and the keynote speakers
were very good.
D.
PARMA Conference
The conference is scheduled for February 8 – 11, 2015 in the Disneyland Conference
Center in Anaheim, CA. Confirmed attendees included: Lindsay Woods, Terri Leimbach,
Sam Goepp, Dean Wetter, Bob Berggren, Stephen Fraher, Rick Richards and Pat
Cabulagan.
E.
CARPD Executive Directors Contract
The Board of Directors reviewed the CARPD Executive Directors contract. Pat advised
the Board of Directors that there may be a conflict of interest with Lindsay Woods
serving on the Ad-Hoc CARPD Executive Directors Contract Committee since he is a
CARPD appointee on the CAPRI Board. Dean Wetter volunteered serving on the
committee is it was deemed that there is a conflict of interest.
Bob Berggren made a motion to approve the contract agreement for Executive Director
Services between CARPD & CAPRI; and if Lindsay Woods cannot serve on committee
than Dean Wetter will serve on the Committee. Colin Miller seconded the motion.
Nays: None
Abstain: None
F.
Update on Administrative Assistant Position
CAPRI has begun the process of filling the Administrative Assistant position. Staff
advertised in the Sacramento Bee/Career Builder. The goal is to have someone hired by
early to Mid-December.
G.
Liability/Property/Crime Memorandum of Coverage
Staff advised the Board that the Liability/Property/Crime Memorandum of Coverage
have been sent to the membership. These Memorandum of Coverage documents are to be
retained by the membership for as long as the District’s exist so that they have record of
coverage in the event of a claim down the road. .
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H.
Electronic /Web-based Waiver Forms
A number of Districts have gone to web-based signups for their activities and sports
programs. Individuals sign up online for various District activities and sports programs.
This is usually done by checking a box that you have read and agree with the hold
harmless agreement/waiver form. Staff believes the web-based program for sign-ups are
something a lot of districts will be looking into in the future. So far, this type of system
would hold up legally and make it easier for District’s to attract more individuals to sign
up for their programs. There could be some issues regarding the waivers that might open
up the District’s to more exposure. Staff will reach out to the district General Managers;
acquire which districts are using these systems and if so which system. The Board
formed an ad-hoc committee to review the various systems and hold harmless language.
Lindsay Woods, Terri Leimbach, Bob Berggren and Colin Miller volunteered to serve on
the Committee.
I.
SouthTech Systems – Disclosure Docs
This company specializes in streamlining conflict of interest code form 700. There are
two options of acquiring the system/software: 1) purchase a software license; or 2)
software subscription. Board directed staff to obtain the cost of purchasing/subscription
per district and will discuss results in next meeting.
J.
Update on Rental/Lease of Office Next Door/Renewal Strategy
CAPRI has had very little interest in the space next door. Many of the commercial
activity is heading to the new growth areas in Roseville, Rocklin, Elk Grove and Folsom.
We will keep the Board updated on the lease of the vacant space next door.
K.
Exhibiting at CPRS and CSDA Conferences
Board of Directors directed staff to purchase an exhibit booth for the CSDA conference
and inquire about splitting cost with CARPD.
Board recessed for lunch at 11:55 a.m.
Board reconvened at 1:10pm.
L.
CAPRI Year in Review
Staff provided a quick synopsis of what happened within the last fiscal year. Some of the
highlights included: successful 2014/2015 insurance renewals; Dividends totaling
$375,000 for 2013/2014 were distributed to the membership; 15 districts used online
safety programs and trained in 25 various risk management/safety topics; 23 Districts
were visited; new CAPRI logo; and had a successful 2013/2014 financial audit.
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M.
Goals and Objectives
The Board of Directors, personnel committee created goals and objectives for the
Administrator for the fiscal year 2014 – 2015.
Lindsay Woods made a motion to approve and adopt the goals and objectives for the
Administrator. Bob Berggren seconded the motion.
Nays: None
Abstain: None
11.
CLOSED SESSION
The Board convened to Closed Session, pursuant to Government Code section 54956.95
at 1:40 p.m. to discuss Personnel matters.
12.
The Board reconvened to Open Session at 1:50 p.m., pursuant to Government Code
Section 54957.1, the Board must report in open session any action taken, or lack thereof,
taken in closed session.
Robert Berggren made a motion to approve Administrator’s two year contract. Stephen
Fraher seconded the motion.
Wetter, Stephen Fraher
Nays: None
Abstain: None
13.
A.
Update on District Visits
Rick Richards reported there were thirteen (13) district visits completed during the
months of August 2014 through October 2014. The following districts were evaluated;
North Highlands received a Very Good evaluation; Southgate received a Very Good
evaluation; Cordova received a Very Good evaluation; Fulton-El Camino received a
Very Good evaluation; Mission Oaks received a Very Good evaluation; Orangevale
received a Very Good evaluation; Fair Oaks received a Very Good evaluation;
Dunsmuir received a Good evaluation; Mt. Shasta received a Very Good evaluation;
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Page 23 of 84
Weed received a Good evaluation; Mendocino Coast received a Good evaluation;
Russian River received a Very Good evaluation; Monte Rio received a Good
evaluation.
B.
AB 218 – Employment Application Webinar
This webinar was presented by both the CAPRI staff and Serena Sanders, attorney from
Angelo, Kilday & Kilduff, LLP. The webinar reviewed the new AB 218 restrictions,
identifying positions which are exempt from the new AB 218 restrictions, and offered
practical tips for implementing AB 218 within their district. The webinar was well
attended by our Districts and the feedback on the webinar was very good.
14.
CLOSING COMMENTS
None.
15.
ADJOURNMENT
The meeting adjourned at 2:05 p.m.
______________________________________
Stephen Fraher, Board of Directors Secretary
Page7
Page 24 of 84
CAPRI
_____________________________________________________BOARD OF DIRECTORS AGENDA
February 18, 2015
Agenda Item 5.A
INVESTMENT REPORTS
SUBJECT:
Investment Status Reports – Public Financial Management (PFM)
BACKGROUND AND STATUS:
Carlos Oblites of PFM will be at the meeting to review our investment portfolio and to give us a
financial market outlook.
RECOMMENDATION:
Information only
REFERENCE MATERIALS ATTACHED:
None
Page 25 of 84
CAPRI
February 18, 2015
Agenda Item 6.A
INSURANCE BROKER REPORT
SUBJECT:
Insurance Market Update
Mr. Doug Wozniak of Alliant Insurance Services will be at the Board of Directors meeting to
update the Board of Directors on the insurance market for fiscal year 2015-2016.
RECOMMENDATION:
Information only.
None
Page 26 of 84
CAPRI
February 18, 2015
Agenda Item 7.A
FINANCIAL MATTERS
SUBJECT:
3rd Quarter WC Premiums 2014-2015
On January 5, 2015 the third quarter member contribution billing was forwarded to our members.
The third quarter premium payment is due in the CAPRI office on or before February 18, 2015.
Traditionally, CAPRI has extended a ten-day grace period for premium payments. As of
February 28, 2015 any district that has not forwarded its premium payment to CAPRI will be
overdue. As of the date of this report, all but eighteen (18) members in the Workers Comp
program have paid their 2014-2015 Third Quarter WC Premiums. We will provide an updated
status of any outstanding premiums at the time of the Board meeting.
Any Districts that have not paid their premium by February 18, 2015 will be personally
contacted and advised that their premiums will become overdue on February 28, 2015. Any
Districts that have not made their required payments as of February 28, 2015 will receive a
delinquency notice as required in section (2) Article VII, Termination of Membership. We
anticipate that we will receive all payments by their due dates.
RECOMMENDATION:
None. Information only.
None.
Page 27 of 84
CAPRI
February 18, 2015
Agenda Item 7.B
FINANCIAL MATTERS
SUBJECT:
2nd Half Property/Liability Premiums 2014-2015
On December 17, 2014 the second half member contribution-billing invoice was forwarded to
our members. The second half premium payment was due in the CAPRI office on or before
January 30, 2015. Traditionally, CAPRI has extended a ten-day grace period for premium
payments. Therefore, as of February 9, 2015 any district payment that has not been forwarded to
CAPRI will be overdue. At the time of this writing nine (9) districts in the Property/Liability
program have not paid their second quarter premium. Staff will provide an updated status of any
outstanding premiums at the time of the Board meeting.
The Districts that have not paid their premium by January 30, 2015 will be personally contacted
and advised that their premiums will become overdue on February 9, 2015. Staff anticipates that
we will receive all payments by their due dates. Any District that have not made their required
payments as of February 9, 2015 will receive a delinquency notice as required in section (2)
Article VII, Termination of Membership.
RECOMMENDATION:
None, Information only.
None.
Page 28 of 84
CAPRI
February 18, 2015
Agenda Item 7.C
FINANCIAL MATTERS
SUBJECT:
Liability/Property Dividend Update
At our August Board of Directors meeting, the Board approved the dividends in the
Liability/Property Program amounting to $400,000 from the 2000-2001, 2001-2002 and 20022003 years.
The Liability/Property dividends are paid in February/March after we receive the 2nd Half
Liability/Property contributions and the 3rd Quarter WC contributions. Staff has received almost
all of the Liability/Property and WC contributions and will likely pay the dividends sometime in
February.
We will be discussing a number of claims in closed session that could affect our reserves.
CAPRI would still be in good shape with the surplus, but want to be sure the Board is still
comfortable with the $400,000 dividend.
RECOMMENDATION:
None.
None.
Page 29 of 84
CAPRI
February 18, 2015
Agenda Item 7.D
FINANCIAL MATTERS
SUBJECT:
CAPRI Financial Audit Update
Jim Marta of James Marta & Company is currently conducting the financial audit of CAPRI.
The hope is for the audit to be completed prior to our Board of Directors meeting on February
18, 2015. If so, then Jim Marta will be available at the meeting to discuss the audit report. If the
audit is not completed then Jim Marta will report on the financial audit at our next Board of
Directors meeting.
Jim Marta and staff reviewed the financials as of June 30, 2014.
RECOMMENDATION:
For information only.
REFERENCES MATERIAL ATTACHED:
None.
Page 30 of 84
CAPRI
February 18, 2015
Agenda Item 7.E
FINANCIAL MATTERS
SUBJECT:
2015 – 2016 Draft Budget
The Draft 2015-2016 will be provided as a handout to the Board of Directors. This is our first
shot at the budget based on current usage and projections.
Staff believes the draft budget will be an accurate reflection of CAPRI’s revenues and
expenditures as of this point in time. Ultimately, these numbers will change as firm insurance
quotes are received, actuarial analysis is conducted and the Board determines the direction they
want to take CAPRI in the next fiscal year. Staff will provide a more detailed budget for
approval at the May Board of Directors meeting.
RECOMMENDATION
Provide direction to staff.
None.
Page 31 of 84
CAPRI
February 18, 2015
Agenda Item 8.A
SUBJECT:
CARPD Meeting Update
On January 21, 2015, CARPD held their Board of Directors meeting at the CAPRI office.
The CARPD Board of Directors meeting went very well. The items discussed included: 2015
CARPD Spring Conference; Legislative Days Partnership with CSDA; CARPD/CAPRI
Executive Director Contract; Legislative Representation Contract; and Marketing to Recreation
and Park Districts not with CARPD.
In regard to the 2015 CARPD Conference, the planning is almost complete. The tentative
speakers/sessions include; 1) Keynote Speaker – Steve Garvey (LA Dodgers/San Diego Padres);
2) Liability Exposures – Dennis Walsh; 3) Landscape Maintenance/Drought Management Ideas
– Chad Kennedy; 4) Hostile Work Environment – Dennis Cole/David Ritchie; Innovative
Programs/Events – Panel Discussion; 5) Bullying – Angela Summers; 6) Brown Act Updates –
David McMurchie; Retaining Good Employees – Angela Summers; and Legislative Update –
Ralph Heim. The Friday Night Sponsor Reception will be a cruise around Lake Tahoe.
Staff will discuss the CARPD meeting in greater detail at our Board of Directors meeting.
RECOMMENDATION:
Information only.
None
Page 32 of 84
CAPRI
February 18, 2015
Agenda Item 8.B
SUBJECT:
Date and Location for November 2015 Retreat
Annually, CAPRI holds a Board of Directors Meeting & Strategic Planning retreat to evaluate
the previous year and to look to the future to identify any upcoming issues that could have an
effect on our organization. Some of the discussion items for the Strategic Planning meeting may
include: Goals & Objectives; Discussion on Administrator’s Plans/Direction for CAPRI; Year in
Review for CAPRI; Insurance Market Update; Possible New Coverage’s/Program
Enhancements; and Liability/WC Claims Handling; Memorandum of Coverage Revisions;
CARPD; etc.
The location for the Board Meeting and Strategic Planning Meeting has yet to be determined.
Over the past few years, these meetings have been held in San Diego and Newport Beach,
California. We have also gone to Palm Springs in the past. We need to discuss possible
locations to have the meeting. Some suggestions include: San Diego; Palm Springs; Dana Point;
or Monterey.
CAPRI also needs to set the dates for the meeting. The last three years we have gone Sunday
through Tuesday but in the past we have also gone Wednesday through Friday. Normally, we
schedule the meetings the third week in November. Based on those dates we would be looking
at November 15-17, 2015 or November 18-20, 2015.
RECOMMENDATION:
It is staff’s recommendation that the Board select the site and dates for the November Board
Meeting and Strategic Planning session in order for staff to locate and secure hotel and other
accommodations preferably the third week in November 2015.
REFERENCES MATERIAL ATTACHED:
None.
Page 33 of 84
CAPRI
February 18, 2015
Agenda Item 8.C
SUBJECT:
PARMA Conference Update
The 2015 Public Agency Risk Managers Association (PARMA) Conference is scheduled for
February 8-11, 2015 in Anaheim, CA. The conference is being held at the Disneyland Resort
Convention Center.
Sam Goepp, Terri Leimbach, Lindsay Woods, Dean Wetter, Stephen Fraher, Bob Berggren, Rick
Richards and Pat Cabulagan will be attending the PARMA Conference.
Staff will discuss in greater detail the value of the conference at the Board of Directors meeting.
RECOMMENDATION:
Information only.
None
Page 34 of 84
CAPRI
February 18, 2015
Agenda Item 8.D
SUBJECT:
2015 Conflict of Interest
Pat Cabulagan will be emailing all of the Board Members, Legal Counsel, Broker and Financial
Advisor information on the Conflict of Interest regulations and the 700 form which needs to be
completed and turned into CAPRI. CAPRI will then file and retain this information for 7 years
as per the Conflict of Interest Code.
A Conflict of Interest Code is a policy document of a local agency, designating which persons
may affect financial decisions of the agency, and who therefore must file FPPC Conflict of
Interest forms. The Code typically adopts by reference the sample form included in FPPC
Regulation 18730.
Staff is asking that Board members complete the appropriate forms and get them back to CAPRI
as quickly as possible.
If there are any questions regarding the Conflict of Interest Code or the 700 form, we can discuss
them in further detail at the meeting.
RECOMMENDATION:
Information only.
None
Page 35 of 84
CARPD
February 18, 2015
Agenda Item 8.E
SUBJECT: CARPD/CAPRI Executive Director Services Contract
At our last Board of Directors meeting, the Board approved the draft CARPD Executive
Directors Services Contract. Staff presented the draft Executive Directors Services contract to
the CARPD Committee to review. They recommended approval to the CARPD with no
changes. The CARPD Board of Directors met on January 21, 2015 and approved the contract as
drafted.
Enclosed is the final contract as approved by the CAPRI and CARPD Board of Directors ready
to execute.
Staff will also discuss the 501c 3 research in greater detail at the meeting.
RECOMMENDATION:
Authorize the Administrator to execute the CARPD Executive Directors Contract with CARPD.
ATTACHED REFERENCE MATERIAL:
Final Executive Directors Contract with CARPD
Page 36 of 84
AGREEMENT FOR SERVICES
BETWEEN
AND
CALIFORNIA ASSOCIATION OF RECREATION AND PARK DISTRICTS
FOR
EXECUTIVE DIRECTOR SERVICES
This agreement is made and entered into this ___day of ________ 2015 by and between the California Association of Recreation and Park Districts (hereafter referred to as “CARPD”) and the California Association for Park and Recreation Indemnity (hereafter referred to as “CAPRI”). The purpose of this Agreement is for CAPRI to provide executive director services for the day‐to‐day administrative and management of CARPD for the mutual benefit of CARPD and CAPRI members. RECITALS
CARPD is a 501(c)(3) non‐profit organization organized to promote the delivery of recreation and park services among special district agencies in California. Such districts are governed by the provisions of California Public Resources Code sections 5780, et seq. CARPD works directly and indirectly with its member agencies and other parties concerned with the operation of Recreation and Park Districts to foster the education of CARPD’s Member Districts governing boards, general managers, and management and administrative personnel. CAPRI is a California local agency joint powers authority organized under the Joint Powers Act, California Government Code sections 6500 et seq. sharing the powers of its members to pool self‐
insurance for liability claims, workers compensation claims, and first party property damage claims; to jointly purchase coverage; to promote good risk management, safety training and loss control; and to promote education and training of member officials and employees. The two organizations share many overlapping members and the goals of the two organizations complement each other as each organization is dedicated to promoting excellence in the administration of Park and Recreation Districts in order to promote the public interest. CARPD’s Mission
Since 1958, CARPD has been dedicated to improving the quality and efficiency of recreation and park districts. Through a joint powers authority, CARPD recreation and park district members are eligible for reduced rates on workers compensation coverage and liability/property damage insurance – saving local communities thousands of dollars. CARPD’s Board of Directors consists of representatives from Page 1 of 7
Page 37 of 84
CARPD Executive Director Contract
recreation and park districts, and tracks legislation and other issues that affect member districts. Each spring, CARPD hosts an annual conference and awards competition to recognize outstanding programming, facilities, and service to the community. WHEREAS, it is to the mutual benefit of the parties herein subscribed and in the public interest that said parties join together to establish this Agreement to accomplish the purposes set forth; and WHEREAS, the development, organization, and implementation of such a mutually beneficial and joint program is desirable, so the aforesaid parties join together in this Agreement in order to accomplish the purposes set forth; and WHEREAS, the parties are authorized to enter into this contract. NOW, THEREFORE, FOR AND IN CONSIDERATION OF THE MUTUAL ADVANTAGES TO BE DERIVED THEREFROM, AND IN CONSIDERATION OF THE EXECUTION OF THIS AGREEMENT AND THE MUTUAL PROMISES MADE HEREIN, EACH OF THE PARTIES HERETO DOES HEREBY AGREE AS FOLLOWS: 1. This agreement is for the professional services of CAPRI and is non‐assignable by CAPRI without prior consent by CARPD in writing. CAPRI states that they are experienced in the recreation and park profession. In performing these professional services, CAPRI is an independent contractor and shall provide CARPD professional services with no particular bias whatsoever. 2. CARPD hereby retains CAPRI to perform various types of professional services, including but not limited to: a. CAPRI will provide administrative and executive director services to CARPD per the “Scope of Services” listed in EXHIBIT A. b. Services will be provided by CAPRI staff under the supervision of the CAPRI Administrator, and in accordance with the ultimate direction and control of the CARPD Board, which retains full governance authority of CARPD. c. Finances of CARPD will be held and accounted for separately and will not be commingled with CAPRI funds or accounts. d. CAPRI Administrator, Pat Cabulagan’s personal services shall be the material and primary element of this agreement and in the event Cabulagan leaves employment with CAPRI, this contract shall be terminable immediately, at the discretion of the CARPD Board. 3. Review, checking, approval, or other action by the CARPD shall in no way relieve CAPRI, and its officers, agents, employees, and contractors, of its responsibility for the accuracy and completeness of the work performed under this Agreement. It is understood by CAPRI that it is solely responsible for all work products submitted to CARPD by CAPRI and its officers, agents, employees, and contractors. Page 2 of 7 Page 38 of 84
4. 5. 6. 7. 8. 9. 10. 11. 12. 13. In the event of a reorganization or consolidation of a party to this agreement, the successor in interest to the obligations of any such reorganized or consolidated public agency/corporation may be substituted as a party to this Agreement subject to the written agreement of the other party. The parties agree that each party will assume full liability imposed upon it by reason of the acts, errors, or omissions of its officers, agents, employees or representatives occurring in the performance of this Agreement, and each party agrees to hold harmless, defend and indemnify the other party from and against any liability or claims arising out of its acts or omissions in the performance under this Agreement. In the event any action, suit or proceeding is brought for the enforcement of, or the declaration of, any right or obligation pursuant to this Agreement or as a result of any alleged breach of any provision of this Agreement, the prevailing party shall be entitled to recover its costs and expenses, including reasonable attorneyʹs fees, from the losing party, and any judgment or decree rendered in such a proceeding shall include an award thereof. Any disputes arising out of this Agreement or activities taken pursuant to this Agreement shall be subject to binding Arbitration pursuant to the California Code of Civil Procedure, sections 1280, et seq. The parties shall first attempt in good faith to resolve any disputes through direct negotiation and communication before invoking arbitration. This agreement is made, entered into, executed in Sacramento County, California, and any action filed in any court of jurisdiction for arbitration for the interpretation, enforcement or other action of the terms, conditions, or covenants referred to herein shall be filed in the applicable court in Sacramento County, California. Nothing contained in this Agreement shall be deemed, construed or represented by CAPRI or CARPD by any third person to create the relationship of principal or agent, or of a partnership, or of a joint venture, or of any other association of any kind or nature between the CAPRI and CARPD. This written Agreement constitutes the entire agreement of the parties concerning the subject matter hereof. This Agreement shall not be amended in any way except by a writing expressly purporting to be such an amendment, signed and acknowledged by both of the parties hereto. Should interpretation of this Agreement, or any portion thereof, be necessary, it is deemed that this agreement was prepared by the parties jointly and equally, and shall not be interpreted against either party on the ground that the party prepared the agreement or caused it to be prepared. CARPD and CAPRI each retains the right to terminate this agreement for any reason prior to completion by notifying at least 90 days in advance the other party in writing. The term of this contract is three (3) years, from July 1, 2015 through June 30, 2018. Page 3 of 7 Page 39 of 84
14. The fees in full compensation to CAPRI for the services rendered shall be as set forth in Item 15. As indicated, CAPRI’S total fee for this project shall not exceed the amounts set forth unless authorized in writing by CARPDʹs Board of Directors. All reimbursement paid by CARPD under the terms of this agreement shall be paid only to CAPRI and CARPD shall under no circumstance be responsible for directly reimbursing CAPRIʹs officers, agents, employees, and contractors. The compensation specified above is all‐inclusive and shall include CAPRI’s cost for its office space and meeting rooms, phones and computers, staff compensation (including the “General Manager” position), travel, stationery and postage, etc. Unusual expenditures outside of normal office and staff expenditures (such as rental of outside facilities, retaining outside vendors, hosting the CARPD web site) shall be outside the contract price but will not be incurred without approval of the CARPD Board. 15. 16. 17. Compensation under this contract will be $62,000 for fiscal year July 1, 2015 – June 30, 2016, $64,000 for fiscal year July 1, 2016 – June 30, 2017, and $66,000 for fiscal year July 1, 2017 – June 30, 2018. Compensation is to be paid in quarterly installments, in advance, on the first business day of each quarter. On completion or termination of agreement, CARPD shall be entitled to immediate possession of, and CAPRI shall furnish all documents, reports, correspondence, and other pertinent data and information gathered or computed by CAPRI for CARPD prior to any termination and/or completion. Any information, data, report, information, exhibits, data, documents or materials given to or prepared or assembled by CAPRI under this agreement shall be confidential and shall not be made available to any third person or organization by CAPRI without prior written approval of CARPD, unless disclosure of such information is otherwise required by law. INSURANCE REQUIREMENTS: CAPRI is solely responsible for its own insurance, and CAPRI understands that it is undertaking the work described herein entirely at its own risk. CARPD is not responsible or liable in any way for the conduct of CAPRI’s services provided under this Agreement. CAPRI at CAPRI’s sole expense shall secure proof of: a. Workers’ Compensation and Employer’s Liability in accordance with applicable laws. b. Comprehensive Commercial Liability policies with combined single limit coverage of $1,000,000 for any personal injury, death, or property damage. c. Comprehensive Automobile Liability policies with combined single limit coverage of $1,000,000 for personal injury, death, or property damage. CARPD shall be named as an “additional insured” on CAPRI’s insurance policy for the entire period this agreement is in force. CAPRI understands that no payments will be made under this agreement by CARPD to CAPRI prior to CARPD’s receipt of written evidence of: 1) General and Automotive Liability Insurance in the amount indicated in this section, and with a certificate of Page 4 of 7 Page 40 of 84
insurance showing CARPD as an “Additional Insured,” 2) Workers Compensation Insurance, and 3) Automobile Insurance including comprehensive and collision coverage. 18. 19. 20. Except for payments for Section 15, on presentation by CAPRI of an invoice to CARPD by the fifth working day of the month and which has not been disputed by CARPD in writing to CAPRI within fifteen (15) calendar days of receipt thereof, payment shall be made by CARPD to CAPRI within thirty (30) working days of receipt by CARPD. It is understood that all invoices must be for work completed, delivered, and accepted by CARPD, provided that the maximum fee for any work shall not exceed the amount stated in the agreement that authorizes it. Payments shall at no time exceed the proportion of services completed by CAPRI at the time of invoicing as compared to the total services to be rendered by CAPRI. CARPD reserves the right to inspect the work being done by CAPRI at any time. CAPRI agrees that CARPD shall have access to CAPRIʹs work records and associated documents for the purpose of auditing or evaluating contested fees and/or work product. CARPD shall complete an annual performance evaluation of CAPRI and the services provided under this Agreement, and provide written feedback on such performance to CAPRI. CAPRI shall make every effort to respond to and correct items identified by CARPD in the annual performance evaluation to improve the services listed in this Agreement. Any notice to be given pursuant to this agreement shall be in writing, and all such notices and any other document to be delivered shall be delivered by personal service or by deposit in the United States mail, certified or registered, return receipt requested, with postage prepaid, and addressed to the party for who intended as follows: a. b.
to CARPD at: California Association of Recreation and Park Districts __________________________________ __________________________________ to CAPRI at: California Association of Recreation and Park Indemnity 6341 Auburn Blvd., Suite A Citrus Heights, CA 95621 Page 5 of 7 Page 41 of 84
21. RELATIONSHIP OF PARTIES; AVOIDANCE OF CONFLICT CARPD was a sponsoring organization in the founding of CAPRI and, according to CAPRI governing documents, is authorized to appoint two members to the CAPRI Board of Directors, who serve without compensation at the pleasure of CARPD. In order to avoid any conflict of interest for the Board members so appointed, it is agreed that the CARPD‐appointed CAPRI Directors will not participate in the discussion or vote on the adoption of this Agreement, or any matter arising out of or in connection with the performance of this Agreement. 22. BEST EFFORTS CAPRI agrees to use its best professional efforts in support of CARPD’s mission in the performance of this Agreement. IN WITNESS WHEREOF, CARPD has caused this agreement to be executed by its duly authorized officers and CAPRI has executed this agreement on the day and year first above written. All of the above is acceptable to both the CAPRI and CARPD, and such acceptance is indicated by the signatures below. OFFERED BY: CALIFORNIA ASSOCIATION OF RECREATION AND PARK DISTRICTS Rick SloanPresident Date ACCEPTED BY: CALIFORNIA ASSOCIATION OF RECREATION AND PARK INDEMNITY Signature: ______________________________ Print Name: _____________________________ Title: ___________________________________ Date Attached: Exhibit A – Scope of Work Page 6 of 7 Page 42 of 84
EXHIBIT A
SCOPE OF SERVICES
The following services shall be provided:  Support the Mission of CARPD and assist the Board of Directors in the development and implementation of adopted policies, programs, and activities. 
Annually present a Contractor goals and objectives program for consideration by the Board of Directors of CARPD. 
Arrange and attend meetings as required to ensure the efficient and effective day‐to‐day operation of CARPD organizational matters. 
Develop a yearly calendar identifying important CARPD events and activities. 
Provide timely communications by and between Board members, Board Standing Committees, Member’s districts, state agencies, non‐profit partner organizations, legislative consultants, and individuals. 
Monitor the activities of CARPD’s Legislative Advocate and coordinate legislative matters with the Legislative Committee Chair. 
In collaboration with the CARPD’s Chief Financial officer and the Finance Committee, monitor the CARPD financial activities associated with revenue generation, operational expenditures, and reserve fund investment. 
In coordination with the Conference Committee develop and manage CARPD’s Annual Conference including: 1) determine and secure the location of the Annual Conference, 2) solicit, arrange and schedule various educational and program sessions to be presented, and 3) manage conference registration. 
Support existing members and expand membership with a focus on enhancing member services, member recruitment, retention, and technical assistance. 
Provide for the timely publication of CARPD’s Newsletter “The Communicator” and publish the newsletter quarterly. 
Enhance membership information and services via the website. Ensure that current information regarding CARPD, legislation, District Member activities, conferences and other information is made available on the CARPD website Page 7 of 7 Page 43 of 84
CAPRI
February 21, 2015
Agenda Item 8.F
SUBJECT:
Board of Directors Manual
Staff will be updating the Board of Directors Manual which will be available at the meeting for
your review. The manual contains the following information: About CAPRI; Membership
Benefits; Insurance Coverage’s Provided; Membership Roster; Board of Directors; Pool Staff;
Service Providers; 2015 CAPRI Holiday Schedule; Administration Overview; Meetings,
Conferences & Seminars; Travel; Committees; Governing Documents (Bylaws and Policies and
Procedures); and Other Documents.
The Board of Directors will receive a copy of the contents that have been updated so they can
just replace the inside of their old manual. New Board Members will receive one already inside
of a binder.
RECOMMENDATION:
Information only.
Will be distributed at the Board of Directors meeting.
Page 44 of 84
CAPRI
February 18, 2015
Agenda Item 8.G
SUBJECT:
WC Experience Modification Factor
Jack Chen of Alliant Insurance Services is currently working on this year’s calculation of the
WC Experience Modification Factors for 2015 – 2016. This will likely be completed after the
Board of Directors meeting, so we will provide a report on the WC Experience Modification
Factors at our next Board of Directors meeting.
If the factors are done prior to the Board meeting on February 21, 2015, then we will provide the
results as a handout at the meeting.
RECOMMENDATION:
None. Information Only.
None
Page 45 of 84
CAPRI
February 18, 2015
Agenda Item 8.H
SUBJECT:
Workers’ Compensation – New Member
Silverado Modjeska Recreation and Park District has expressed an interest in joining the
Workers’ Compensation Program. Silverado Modjeska Recreation and Park District is a
member of our Liability Program and purchase their Workers’ Compensation insurance through
the State Workers’ Compensation Fund.
The Board approved Silverado Modjeska Recreation and Park District last February 2014 but
they didn’t join because of a timing issue with the State WC Fund. They may have the same
issue again this year. If they don’t leave at the end of a policy period with the State Fund, then
they assess a penalty which makes it difficult to leave the State Fund. Silverado Modjeska had
turn over with their Board of Directors and with the staff so they didn’t start the process until a
few weeks ago.
Silverado Modjeska Recreation and Park District has a payroll of $55,183. They have had no
losses in the last 5 years. Staff provided them a quote of $955.00.
RECOMMENDATION:
To approve Silverado Modjeska Recreation and Park Districts into our Workers’ Compensation
Program.
None.
Page 46 of 84
CAPRI
February 18, 2015
Agenda Item 8.I
SUBJECT:
WC – Pharmacy Benefit Management Program
York is pleased to offer a Pharmacy Benefit Management Program (PBM) that serves to expedite
treatment to the injured employee while providing a greater amount of control and savings for
CAPRI and its members. The PBM service is offered through our partner, Helios, which
provides several advantages that will enhance your workers’ compensation program.
Benefits:
The pharmacy program is designed to ensure that your injured employees have immediate access
to approved medications related to the recovery of industrial injuries without incurring out of
pocket expenses. Payments for all medications obtained through the program are reimbursed at
or below California fee schedule rates and when available generic medications are dispensed.
Through the PBM a formulary of medications is pre-established listing specific drugs commonly
used for the industrial injury based on body part and NCCI codes. This allows the injured
employee the ability to receive medications and blocks medications that are not related to the
injury. Beyond the formulary, an electronic data transfer feed is established to ensure that the
pharmacy is provided expedited information.
A strong utilization program reduces opportunity for fraud, misuse and abuse - helping to control
unnecessary spending. Managed by clinical pharmacists, an effective program includes
medications plan management, prospective reviews, concurrent alerts and retrospective
application of out of network pharmacy treatment.
Some of the most successful programs involve collaboration and automatic conversion.
Recurring or long term prescriptions may benefit in the home delivery program, which allows
significant savings to CAPRI, while District employees receive the added benefit of scheduled
home delivery.
Negatives:
York has been utilizing this program with multiple clients for many years and has not received
any negative feedback.
Page 47 of 84
CAPRI
February 18, 2015
Implementation:
Once the Board of Directors provides approval of the PBM, Helios will activate and mail out
pharmacy cards on all open workers’ compensation claims. Additionally, cards will be mailed
out once new claims are set up within our system. The employee brings the pharmacy card to the
pharmacy when medications are prescribed by their workers’ compensation physician. The
pharmacy then contacts Helios for approval.
Cost to CAPRI:
There are no costs to CAPRI or its members. Medications are paid via the claim file at a
negotiated rate which is at or below California fee schedule rates.
Savings:
CAPRI will enjoy a negotiated rate for all prescriptions filled and when available additional
savings obtained by filling prescriptions using generic medications. CAPRI’s program ensures
the safety of District employee’s prescription drug use by conducting drug interaction reviews
with other medications on file, drug utilization reviews for quantity/duration and compliance
with the pre-established formulary.
RECOMMENDATIONS:
To approve the Pharmacy Benefit Management Program (PBM) for the Workers’ Compensation
Program.
None.
Page 48 of 84
CAPRI
February 18, 2015
Agenda Item 8.J
SUBJECT:
Lease of New Copy Machine
Our current copier/scanner has been repaired a number of times this year and after the last
attempt to repair the copier/scanner, our vendor let us know that the machine cannot be repaired.
CAPRI currently has a loaner in the office to get staff by until we can lease a new copy machine.
As of this writing, staff is going to obtain a number of quotes from various vendors to lease a
color copier/scanner/fax machine for CAPRI.
The lease of the new copier/scanner/fax machine is not in the budget so we are requesting Board
approval to lease a new copier/scanner/fax machine.
RECOMMENDATION:
Recommend approval to lease a new copier/scanner/fax machine.
None
Page 49 of 84
CAPRI
February 18, 2015
Agenda Item 8.K
SUBJECT:
York Contract Renewal
Our three year contract with York Insurance Services expires on July 1, 2015. As you may
recall, we went out for a Request for Proposal in 2012 for WC Third Party Administration
Services as a result of an unsatisfactory claims audit that we received from CSAC-EIA. We
interviewed a number of vendors and decided to stay with York mainly because we were familiar
with the individuals involved in the account and because they were the lowest cost by more than
$60,000. Our current contract for Claims Administration is at $183,800.
York has proposed a three year contract (2015/16 through 2017/18) starting at $192,990 for
2015/16, $198,780 for 2016/17 and $204,743 for 2017/18. The Managed Care Fees remain
virtually the same.
The service that we have received has improved steadily in the last 3 years and has really
improved in the last 6 months since Sally Towns and Morgan Fuit have handled our claims. We
have been closing claims at a faster rate than they have been opening claims. In fact, we have
closed so many claims that the claims load for Sally Towns has dropped to the point that we are
sharing her with another JPA until the summer when our claims volume increases. It is staff’s
recommendation that we approve the 3 year extension.
RECOMMENDATION:
Recommend approval of 3 year extension with York Insurance Services.
York Fee Proposal for CAPRI
Page 50 of 84
York Fee Proposal for
CAPRI
January 29, 2015
York appreciates this opportunity to present its pricing for California Association for Park &
Recreation Indemnity (CAPRI) for workers’ compensation administration services. We are
thankful for our partnership over the past several years and look forward to many more years
working with CAPRI and the workers’ compensation program.
We appreciate CAPRI’s business and the trust you have put in us. Below are the proposed fees
for 2015/2016, 2016/2017, and 2017/2018. While there is a slight increase to the flat annual fee,
we will not be increasing any of the managed care rates.
WORKERS’ COMPENSATION CLAIMS ADMINISTRATION
SERVICES
FLAT ANNUAL FEE
Year 4
$192,990
Year 5
$198,780
Year 6
$204,743
PRICING NOTES
The annual flat fee proposed contemplates handling all claims activity in a 12-month period
(claims already open at the beginning of the 12-month term and any new claims reported during
the 12-month term). The pricing quoted includes all indemnity, future medical and medical only
claims as listed. The flat annual fee includes all services detailed in this proposal, including, but
not limited to, the ancillary services listed below.
Ancillary Services included in flat annual fee
Excess Reporting
Monthly Computer Loss Information
Account Management
Special Quarterly and Annual Reports
Data Management
Claim Reporting (fax, telephonic)
Trust Account (Excluding Check and Bank
On-Line 5020 Reporting
Charges)
Preparation of 1099”s
Management Attendance at Claim Review
Annual Stewardship Report
Meetings
Standard Reporting Requirements
Page 51 of 84
Managed Care Fees:
DETAIL
FEE
BILL REVIEW
$9.50 per Bill (No per Line Fee)
Fee Per Bill
22%
PPO and Other Negotiated Savings
Fee Schedule Savings
No Charge
Duplicates
No Charge
eBilling
No Charge
EDI Reporting
MEDICAL CASE MANAGEMENT
$98.00 per hour
Telephonic Nurse Case Management
$98.00 per hour, plus IRS Mileage Rate
Field Case Management
UTILIZATION REVIEW
Utilization Review Procedure Rate – Level
$65.00 per event
1
$145.00 per event
2
$145.00 per event
3
$200.00 per hour
Medical Director Review/Peer Review
$400.00 per hour
Specialty Review/Appeals
OPTIONAL MEDICAL PROVIDER NETWORK
$1,500 for Application
$48.00 per Claim Access (For the Life of the Contract)
Optional Medicare Reporting & Medicare Set Asides (MSAs)
No charge
Medicare Reporting
$2,750.00 flat rate
Standard MSA with or without submission to CMS for approval
$75.00 flat rate
Final Settlement Document Submission
$125.00 per hour
SSA and SSDI Checks
$50.00 flat rate
Medicare Check
$150.00 flat rate
Conditional Payment Investigation
$125.00 per hour
Conditional Payment Resolution
Optional Investigation Services
York charges $81.00 per hour plus expenses at the rates outlined below.
Allocated Expenses for Investigation Services
Page 52 of 84
Expenses
Miles
Photographs
Photocopying
Telephone Charges
Secretarial Services
File Set Up
Audio Cassettes
Video Cassettes
Other Expenses
Data Conversion
















Rates
Prevailing IRS rate
$2.50 per color print
$ .25 per page
Included
$6.00 per page
$25.00 per file
$3.00 per cassette
$15.00 per cassette
At cost
Included
Allocated Loss Adjustment Expense (ALAE)
Fees of outside counsel for claims in suit, coverage opinions and litigation and for
representation at hearings or pretrial conferences.
Fees of court reporters and all court costs, court fees and court expenses
Fees for service of process
Costs of undercover operatives and detectives
Costs for employing experts for the preparation of maps, professional photographs,
accounting, chemical or physical analysis, diagrams
Costs of legal transcripts of testimony taken at coroner's inquests, criminal or civil
proceedings
Costs for independent medical examination or evaluation for rehabilitation
Costs for copies of any public records or medical records
Costs of depositions and court reported or recorded statements
Costs and expenses of subrogation
Costs of engineers, handwriting experts or any other type of expert used
Witness fees and travel expenses
Costs of photographers and photocopy services
Costs of appraisal fees and expenses
Costs of outside investigation, signed or recorded statements
Managed care services, excluding NCM/TCm which are medical expenses or the flat annual
option
Page 53 of 84
CAPRI
February 18, 2015
Agenda Item 8.L
SUBJECT:
Update on CAJPA Accreditation
Staff has been working with James Marta of James Marta & Company on the proper steps to
acquire our CAJPA Accreditation. James Marta is one of the CAJPA consultants responsible for
accrediting JPA’s. Staff met with James in our office on Thursday, January 15, 2015 at 10:00
a.m. and walked through the steps necessary to get accredited through CAJPA.
As this time staff is collecting all needed paperwork and forms to assemble our report. CAPRI
has a future meeting pending with Mr. Marta to review our paperwork to continue our process.
One of the biggest hurdles will be having an annual meeting of the Board of Directors
(membership) to update them on coverages, approval of the budget, approval of officers, etc.
Staff will have to update our Bylaws and go through archives to make sure we have every JPA
Agreement resolution from all members and past members.
Staff will continue to update the Board on our progress on the Accreditation process.
RECOMMENDATION:
None
None
Page 54 of 84
CAPRI
February 18, 2015
Agenda Item 8.M
SUBJECT:
Update on Lease of Vacant Space
CAPRI continues to have very little interest in the space next door. Staff has had 2
inquiries/showings of our space since our last meeting.
The market in the Sacramento Valley continues to be very weak. The overall vacancy rate for
the greater Sacramento region is 20.12% in the 4th quarter of 2014 that is a drop of 1.57 percent
from last year. Most of the office leasing activity has occurred in the Roseville and Rocklin area
in Placer County. These areas account for nearly 70% of the leasing activity in the region.
Staff will discuss this in greater detail at the meeting.
RECOMMENDATION:
None
None
Page 55 of 84
CAPRI
February 18, 2015
Agenda Item 8.N
SUBJECT: List of Recreation and Park District’s in California
BACKGROUND AND STATUS
At our last Board of Directors meeting, the Board directed staff to obtain a list of all the
Recreation and Park Districts in the State of California. Enclosed is the list from the State of
California of all the Recreation and Park Districts in California.
The highlighted Districts are the ones that are NOT in CAPRI. The goal is to start marketing to
those districts the benefits of CAPRI and CARPD.
RECOMMENDATION:
None.
REFERENCE MATERIALS ATTACHED
Recreation and Park District’s in California
Page 56 of 84
District Name
Address
City
State
CA
CA
CA
CA
CA
CA
CA
CA
CA
CA
Zip Code
Alba R.D.
Almanor RPD
Ambrose R.P.D.
Arcade Creek R.P.D.
Arden Manor R.P.D.
Arden Park R.P.D.
Auburn Area R.P.D.
Bear Mountain R.P.D.
Bear River RPD
Beaumont‐Cherry Valley R.P.D.
12072 Alba Rd
PO Box 1599
34009 Alvarado‐Niles Road
4855 Hamilton Street
1415 Rushden Drive
1000 La Sierra Drive
471 Maidu Drive
P.O. Box 658
10042 Wolf Road, Ste. B, PMB #11
390 W. Oak Valley Parkway
Ben Lomond
Chester
Union City
Sacramento
Sacramento
Sacramento
Auburn
Lamont
Grass Valley
Beaumont
Big Bear Valley RPD
157 West Fifth Street, 2nd Floor
San Bernardino CA
Big Valley Recreation District
P.O. Box 457
Bieber
Bloomington P.R.D.
157 West Fifth Street, 2nd Floor
San Bernardino CA
Boulder Creek R.P.D.
Buttonwillow R.P.D.
Calwa R.P.D.
Camp Meeker R.P.D.
Carmel Valley R.P.D.
Carmichael R.P.D.
Central Plumas R.P.D.
Chico Area R.P.D.
Coalinga‐Huron R.P.D.
P.O. Box 325
556 Milo Avenue
4545 East Church Avenue
P.O. Box 461
P.O. Box 334
5750 Grant Avenue
P.O. Box 1551
545 Vallombrosa Avenue
P.O. Box 386
Boulder Creek
Buttonwillow
Fresno
Camp Meeker
Carmel Valley
Carmichael
Quincy
Chico
Coalinga
Conejo R.P.D.
403 West Hilcrest Drive
Thousand Oaks CA
91360
Cordova R.P.D.
2729 Prospect Park Drive, Ste 230
Rancho Cordova CA
95670
Cuyama Valley Recreation District
Cypress R.P.D.
Del Rio Woods R.P.D.
Desert Recreation District
Dunsmuir R.P.D.
Durham R.P.D.
P.O. Box 270
5700 Orange Avenue
1521 Fountaingrove Parkway
45‐305 Oasis Street
P.O. Box 636
P.O. Box 364
New Cuyama
Cypress
Santa Rosa
Indio
Dunsmuir
Durham
CA
CA
CA
CA
East Bay R.P.D.
2590 Peralta Oaks Court
Oakland
CA
Eastern Plumas P.R.D.
Fair Oaks R.P.D.
Feather River R.P.D.
Fulton‐El Camino R.P.D.
Georgetown Divide Recreation District
Greater Hayfork PRD
P.O. Box 391
4150 Temescal Street
1875 Feather River Blvd
2201 Cottage Way
Graeagle
Fair Oaks
Oroville
Sacramento
CA
CA
CA
CA
93254
90630
95403
92201
96025
95938
94605‐
0381
96103
95628
95965
95825
4401 Highway 193
Greenwood
CA
95635
P.O. Box 1598
Hayfork
CA
96041
CA
CA
CA
CA
CA
CA
CA
CA
CA
CA
CA
95005
96020
94587
95841
95864
95864
95603
93241
95949
92223
92415‐
0450
96009
92415‐
0450
95006
93206
93725
95419
93924
95608
95971
95926
93210
Page 57 of 84
Greater Vallejo R.P.D.
Green Valley R.P.D.
Greenfield Public R.D.
395 Amador Street
P.O. Box 112
P.O. Box 2462
Vallejo
Diablo
Greenfield
CA
CA
CA
Hayward Area R.P.D.
1099 E Street
Hayward
CA
Hesperia R.P.D.
P.O. Box 401055
Hesperia
CA
Highlands R.D.
Indian Valley RPD
1851 Lexington Avenue
P.O. Box 928
San Mateo
Greenville
CA
CA
Isla Vista R.P.D.
961 Embarcadero Del Mar
Isla Vista
CA
Jurupa Area RPD
4810 Pedley Road
Riverside
CA
La Selva Beach R.D.
Ladera R.D.
Lake Cuyamaca R.P.D.
314 Estrella Avenue
150 Andeta Way
15027 Hwy 79
La Selva Beach
Portola Valley
Julian
CA
CA
CA
Livermore Area R.P.D.
4444 East Avenue
Livermore
CA
Lucerne R.P.D.
Maxwell R.P.D.
P.O. Box 1199
PO Box 4
Lucerne
Maxwell
CA
CA
Mc Farland RPD
P.O. Box 337
Mc Farland
CA
Mendocino Coast RPD
300 So Lincoln Street
CA
Miraleste R.P.D.
19 Miraleste Plaza
CA
90275
Mission Oaks R.P.D.
Monte Rio RPD
3344 Mission Avenue
P.O. Box 877
Fort Bragg
Rancho Palos Verdes
Carmichael
Monte Rio
94590
94528
93927
94541‐
5299
92340‐
1055
94402
95947
93117‐
4814
92509‐
3966
95076
94028
92036
94550‐
5053
95458
95955
93250‐
1121
95437
CA
CA
Monterey Peninsula R.P.D.
60 Garden Court, Suite 325
Monterey
CA
Mt. Shasta R.P.D.
North County Recreation Dist.
North Highlands R.P.D.
North Humboldt RPD
North of the River R.P.D.
Mount Shasta
Castroville
Sacramento
Arcata
Bakersfield
CA
CA
CA
CA
CA
Capitola
CA
95010
Orangevale RPD
Paradise R.P.D.
Parker Dam RPD
Pleasant Hill R.P.D.
Pleasant Valley RPD
Rancho Rinconada R.P.D.
Rancho Simi R.P.D.
Richvale R.P.D.
P.O. Box 314
P.O. Box 652
6040 Watt Avenue
1150 16th Street
405 Galaxy Avenue
1840 41st Avenue, Suite 102, Box 259
6826 Hazel Avenue
6626 Skyway
PO Box 878
147 Gregory Lane
1605 East Burnley Street
18000 Chelmsford Drive
1692 Sycamore Drive
P.O. Box 224
95608
95462
93940‐
5341
96067
95012
95660
95521
93308
CA
CA
CA
CA
CA
CA
CA
CA
95662
95969
92267
94523
93010
95014
93065
95974
Ridgecrest Ranchos RPD
P.O. Box 3385
CA
90275
Rim of the World RPD
P.O. Box 8
Orangevale
Paradise
Parker Dam
Pleasant Hill
Camarillo
Cupertino
Simi Valley
Richvale
Palos Verdes Peninsula
Rimforest
CA
92378
Opal Cliffs R.D.
Page 58 of 84
Rio Linda/Elverta RPD
Rohner Community PRD
Rollingwood‐Willart R.P.D.
Russian River R.P.D.
San Andreas R.P.D.
Shafter R.P.D.
Silverado‐Modjeska R.P.D.
Soledad‐Mission Rec. District
810 Oak Lane
P.O. Box 545
2395 Greenwood Drive
P.O. Box 195
PO Box 24
700 East Tulare Avenue
28100 Modjeska Canyon Road
P.O. Box 1650
Rio Linda
Fortuna
San Pablo
Guerneville
San Andreas
Shafter
Silverado
Soledad
CA
CA
CA
CA
CA
CA
CA
CA
Southgate R.P.D.
6000 Orange Avenue
Sacramento
CA
Stonyford R.P.D.
Sunrise R.P.D.
Tehachapi Valley R.P.D.
Truckee‐Donner R.P.D.
Tuolumne P.R.D.
P.O. Box 152
118 East Strawberry Drive
7801 Auburn Boulevard
490 West D Street
8924 Donner Pass Road
P.O. Box 730
CA
CA
CA
CA
CA
CA
Twentynine Palms P.R.D.
6136 Adobe Road
Stonyford
Mill Valley
Citrus Heights
Tehachapi
Truckee
Tuolumne
Twentynine Palms
95673
95540
94806
95446
95249
93263
92676
93960
95823‐
3225
95979
94941
95610
93561
96161
95379
CA
92277
Valley Center Parks & Recreation
P.O. Box 141
Valley Center
CA
92082
Valley‐Wide R.P.D.
P.O. Box 907
San Jacinto
CA
Wasco R.P.D.
1280 Poplar Avenue
Wasco
CA
Weaverville/Douglas City R.P.D.
P.O. Box 1453
Weaverville
CA
Weed RPD
Westside R.P.D.
Western Gateway R.P.D.
Westfield Parks and Recreation District
450 College Avenue
500 Cascade Place
P.O. Box 597
Weed
Taft
Penn Valley
Palos Verdes Peninsula
CA
CA
CA
92581
93280‐
0801
96093‐
1453
96094
93268
95946
CA
90274
26610 Eastvale Rd
Page 59 of 84
CAPRI
February 18, 2015
Agenda Item 9.A
SUBJECT:
Update on District Visits
Attached is the District Visitation Summary for Cycle XIV, along with the District Visitation
Summery and History for review.
There were seven (7) district visits completed during the months of November 2014 thru January
2015.
Highlands – January 22, 2015
Highlands received a Very Good evaluation.
Safety Committee
District Safety Committees are required to meet no less than quarterly, with minutes of the
meetings sent to CAPRI within 60 days of the date of the meeting. The composition of the
Committee reflects the staff of the District. Strong committees don’t stop with recognizing
hazards or needed corrections. They follow through on those corrections and document their
results. They inspect District sites and review site inspection reports. When necessary, they
investigate employee and patron accidents, including near misses. Committee minutes
accurately reflect discussions of the agenda items.
Inspection Program
The District’s inspections take place on a regular basis and use site-specific inspection forms.
The forms are signed and dated by the individual conducting the inspection. Repairs completed
during the inspection process are documented on their inspection form.
Screening and Review
The District is doing a good job maintaining up-to-date information on employee proof of
automobile insurance for those employees who use their personal vehicles on District business.
They conduct an annual review of the driving records for all employees who operate District
vehicles, or their personal vehicles on District business. The District has developed a written
policy for dealing with drivers who have obtained an unacceptable driving record. The District’s
supervisors have attended sexual harassment training as mandated by Assembly Bill 1825. The
District conducts fingerprint background checks on all employees and volunteers who have
supervisory or disciplinary responsibility over minors.
Page 60 of 84
CAPRI
February 18, 2015
ADA Implementation
The District is aware of their obligations, under Title II of the Americans with Disabilities Act
(ADA) to make their facilities and programs accessible to all individuals. In this regard, they
have completed a self-assessment of their sites and facilities within the last five years. From
that assessment they have developed a detailed prioritization and implementation plan and are
working toward bringing their District into full compliance. They are also aware that under Title
I of the ADA they are required to make reasonable accommodations for qualified individuals
with known disabilities. To be in compliance with the Fair Employment and Housing Act’s
requirement to enter into a good-faith, interactive process when the need for accommodations
arise, whether from an ADA issue, workers’ comp issue, or both, they have established
procedures for entering into a good-faith, interactive discussion when reasonable
accommodations are indicated.
Injury and Illness Prevention Program (IIPP)
The District’s IIPP has identified the individual responsible for implementing and maintaining
the program. They have a system in place to identify, evaluate, and correct unsafe and unhealthy
conditions. They have developed an extensive in-house safety-training program for their
employees. They have a system in place to ensure employee compliance with safe and healthy
work practices, and have developed a policy for reporting hazards without fear of reprisal. The
District conducts an annual review of their IIPP and documents that review through their safety
committee.
Waiver and Release
The District’s waiver and release forms use CAPRI-approved language. They are used for all
activities where registration is required.
Facility Use Agreement
The District’s facilities use agreements use CAPRI-approved indemnification language. They
have standards when to require liability insurance and when to obtain an additional insured
endorsement.
Parks and Facilities
Overall, the District’s parks and facilities evidence good care and maintenance. Park structures
are in good condition and their playgrounds comply with the California Code of Regulations for
playground safety.
Pools
The District’s lifeguards have received appropriate training and certification. Pool facilities are
well maintained and in good condition. Pool pump room was clean, neat, and well maintained.
The water clarity was being maintained at appropriate levels.
Entrance Medical Exam
The District requires a post-offer, preemployment medical examination for all full-time
employees. Applicants are made aware that the job offer is contingent upon a satisfactory preemployment medical examination. The District does not send applicants for their medical exam
Page 61 of 84
CAPRI
February 18, 2015
until all other background checks have been completed. All medical related information is
maintained in a secure location that protects the employee’s right to privacy.
Job Descriptions
The District has job descriptions for all of their full-time and regular part-time positions. Their
job descriptions are clear, current, and identify the essential functions of the job.
Volunteers
The District utilizes the services of volunteers. They maintain a log of all volunteers by job
classification. The District reports that the volunteers receive appropriate safety and health
training based on the nature of the work. Volunteers are supervised by District personnel.
Life Safety
The District’s Material Safety Data Sheets are current and readily available at appropriate job
sites. Their fire extinguishers are charged and properly tagged. Fire exits are clearly identified
and free of obstacles. Emergency evacuation plans have been developed and drills are conducted
at least annually.
Hayward Area – January 23, 2015
Hayward Area received a Very Good evaluation.
Safety Committee
investigate employee and patron accidents, including near misses. Committee minutes accurately
reflect discussions of the agenda items.
Inspection Program
Page 62 of 84
CAPRI
February 18, 2015
ADA Implementation
committee.
Waiver and Release
endorsement.
playground safety.
Pools
The water clarity was being maintained at appropriate levels
The District requires a post-offer, pre-employment medical examination for all full-time
employees. Applicants are made aware that the job offer is contingent upon a satisfactory pre-
Page 63 of 84
CAPRI
February 18, 2015
employment medical examination. The District does not send applicants for their medical exam
Job Descriptions
Volunteers
Life Safety
at least annually.
Greater Vallejo – January 26, 2015
Greater Vallejo received a Very Good evaluation.
Safety Committee
Inspection Program
Page 64 of 84
CAPRI
February 18, 2015
ADA Implementation
committee.
Waiver and Release
endorsement.
playground safety.
Pools
Page 65 of 84
CAPRI
February 18, 2015
Job Descriptions
Volunteers
Life Safety
at least annually.
Strawberry – January 27, 2015
Strawberry received a Good evaluation.
Safety Committee
The District Safety Committee meets at least quarterly but minutes of the meetings are not sent
to CAPRI within 60 days from the date of the meeting. Facility inspection reports are not
reviewed by the Committee on a regular basis. The Committee does not conduct a post-loss
analysis of patron and employee accidents. The minutes do not reflect, in detail, discussions of
the agenda items.
Inspection Program
It is recommended that the District document their inspections by utilizing site-specific
inspection forms. A paper trail would then be established documenting when the need for repair
was first identified and the date the repair was completed.
The easiest way to monitor District employees driving records is to use the Department of Motor
Vehicle Employer Pull-Notice Program. This program automatically sends annual updates of the
employee’s driving record to the employer. It is recommended that the District establish a
program that will fulfill this CAPRI requirement.
ADA Implementation
Page 66 of 84
CAPRI
February 18, 2015
with known disabilities.
committee.
Waiver and Release
endorsement.
The District’s parks and facilities evidence good care and maintenance.
Pools
The District’s lifeguards have received appropriate training, and are properly certified. Pool
facilities are well maintained and in good condition. Pool pump room was clean, neat, and well
maintained. The water clarity was being maintained at appropriate levels.
Job Descriptions
Volunteers
The District advises that they do not utilize the services of volunteers.
Page 67 of 84
CAPRI
February 18, 2015
Life Safety
at least annually.
Ambrose – January 27, 2015
Ambrose received a Good evaluation.
Safety Committee
The District Safety Committee is doing a good job. The committee is made up of representatives
of the District’s various operations. They discuss a wide-range of safety related subjects,
including a post-loss analysis of patron and employee accidents and training issues. The safety
committee minutes accurately reflect the discussions of the agenda items.
Inspection Program
It is also recommended that the District ensure that all inspections forms include the signature of
the individual conducting the inspection. A paper trail should be established documenting when
the need for repair was first identified the date the repair was completed and the individual
responsible for the inspection.
ADA Implementation
Page 68 of 84
CAPRI
February 18, 2015
The District does not have an active training program and a system in place to ensure employee
compliance with safe and healthy work practices. The District has a policy in place for reporting
hazards without fear of reprisal. The District does not have evidence of their annual review of
the Injury and Illness Prevention Program.
Waiver and Release
endorsement.
playground safety.
Pools
The District’s pool is currently closed.
Job Descriptions
Volunteers
The District does not utilize the services of volunteers.
Life Safety
at least annually.
Page 69 of 84
CAPRI
February 18, 2015
Pleasant Hill – January 28, 2015
Pleasant Hill received a Very Good evaluation.
Safety Committee
Inspection Program
ADA Implementation
Page 70 of 84
CAPRI
February 18, 2015
committee.
Waiver and Release
endorsement.
playground safety.
Pools
Job Descriptions
Volunteers
Life Safety
at least annually.
Page 71 of 84
CAPRI
February 18, 2015
Livermore Area – January 29, 2015
Livermore Area received a Very Good evaluation.
Safety Committee
Inspection Program
ADA Implementation
Page 72 of 84
CAPRI
February 18, 2015
committee.
Waiver and Release
endorsement.
playground safety.
Pools
Job Descriptions
Volunteers
Life Safety
at least annually.
Page 73 of 84
CAPRI
February 18, 2015
RECOMMENDATION:
1. District Visitation Summary
2. District Visitation History
Page 74 of 84
LAST VISIT
(3) FOLLOW-UP
(8) SAFETY COMMITTEE
(4) INSPECT & MAINT
(5) SCREENING AND REVIEW
(4) ADA IMPLEMENTATION
(6) IIPP IMPLEMENTATION
(2) WAIVER & RELEASE
(3) FACILITIES USE
(4) PARKS AND FACILITIES
(4) POOLS
(4) ENTRANCE MEDICAL EXAMS
(2) JOB DESCRIPTIONS
(3) VOLUNTEERS
(5) LIFE SAFETY
DISTRICT
Almanor
Ambrose
Arcade Creek
Arden Manor
Arden Park
Auburn Area
Bear Mountain
Bear River
Beaumont-Cherry Valley
Belvedere-Tiburon ***
Boulder Creek
Buttonwillow
Carmichael
Central Plumas
Coalinga-Huron
Conejo
Cordova
Desert***
Dunsmuir
Durham
Fair Oaks
Feather River
Fulton-El Camino
Greater Vallejo
Hayward Area
Hesperia
Highlands
Isla Vista
Jurupa Area
La Selva Beach
Ladera
Lake Cuyamaca
Livermore Area
McFarland
Mendocino Coast
Mission Oaks
Monte Rio
Mount Shasta
North of the River
North County
North Highlands
CYCLE 14
CYCLE 14 DISTRICT VISITATION SUMMARY
VGOOD
GOOD
VGOOD
GOOD
VGOOD
VGOOD
07/30/2014
01/27/2015
06/25/2014
06/24/2014
06/24/2014
06/23/2014
2
2
8
8
4
3
5
5
4
4
6
2
2
2
3
3
4
4
4
4
4
4
2
2
3
3
4
5
55
51
2
3
2
8
8
8
3
4
4
4
5
4
4
4
4
4
6
6
2
2
2
3
3
3
4
4
4
4
4
4
4
4
4
1
2
2
3
3
3
4
5
4
50
57
54
VGOOD
07/30/2014
2
8
4
5
4
6
2
3
4
4
4
2
3
5
56
VGOOD
10/03/2014
2
8
4
4
2
6
2
3
4
4
4
2
3
5
53
GOOD
VGOOD
VGOOD
10/23/2014
07/29/2014
10/20/2014
2
2
2
8
8
8
4
4
4
5
5
5
4
4
4
4
6
5
2
2
2
3
3
3
4
4
4
4
4
4
4
4
4
2
2
2
3
3
2
2
4
5
51
55
54
VGOOD
VGOOD
VGOOD
10/06/2014
01/26/2015
01/23/2015
2
2
3
8
8
8
4
4
4
5
5
5
4
4
4
6
6
6
2
2
2
3
3
3
4
4
4
4
4
4
4
4
4
2
2
2
2
3
3
5
5
5
55
56
57
VGOOD
01/22/2015
2
8
4
5
4
6
2
3
4
4
4
2
3
5
56
VGOOD
01/29/2015
2
8
4
5
4
6
2
3
4
4
4
2
3
5
56
GOOD
VGOOD
GOOD
GOOD
10/27/2014
10/09/2014
10/28/2014
10/23/2014
2
8
4
5
4
6
2
3
4
4
4
2
3
4
55
2
8
4
5
3
4
2
3
4
4
4
2
2
3
50
VGOOD
09/30/2014
2
8
3
5
3
5
2
3
4
4
4
2
3
5
53
T
O
T
A
L
Page 75 of 84
Orangevale
Paradise
Pleasant Hill
Pleasant Valley
Rancho Simi
Rim of the World
Rio Linda-Elverta
Russian River
Shafter
Silverado-Modjeska
Soledad Mission
Southgate *****
Strawberry
Sunrise
Tehachapi Valley
Truckee-Donner
Tuolumne
Valley-Wide
Wasco
Weed
West Side
03-Feb-15
VGOOD
VGOOD
VGOOD
10/15/2014
07/29/2014
01/28/2015
GOOD
VGOOD
2
2
8
8
4
3
5
5
4
4
6
6
2
2
3
3
4
4
4
4
4
4
2
2
3
3
5
6
56
56
07/28/2014
10/28/2014
1
5
4
5
4
5
2
3
4
4
3
2
3
5
50
VGOOD
GOOD
10/20/2014
01/27/2015
2
2
8
5
4
3
0
2
1
4
6
2
0
2
0
3
3
4
0
4
4
4
2
2
3
3
4
5
37
45
GOOD
10/23/2014
3
8
4
4
4
4
2
3
4
4
4
2
2
3
51
*** MEMBER - WORKERS' COMP ONLY
Property/Liability/Workers' Comp
53-57 Very Good
Page 76 of 84
N/A
N/A
N/A
N/A
N/A
GOOD
GOOD
VGOOD
GOOD
GOOD
GOOD
GOOD
GOOD
GOOD
GOOD
GOOD
VGOOD
NDIMP
GOOD
UNSAT
GOOD
GOOD
VGOOD
N/A
N/A
N/A
N/A
N/A
N/A
GOOD
GOOD
NDIMP
GOOD
GOOD
GOOD
GOOD
GOOD
GOOD
VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD
VGOOD VGOOD
GOOD
CYCLE 14
CYCLE 13
CYCLE 12
CYCLE 11
CYCLE 10
CYCLE 8
N/A
GOOD
VGOOD VGOOD VGOOD VGOOD VGOOD
CYCLE 9
CYCLE 7
CYCLE 6
CYCLE 5
CYCLE 4
CYCLE 3
DISTRICT
Almanor
N/A
Ambrose
UNSAT
Apple Valley
GOOD
Arcade Creek
VGOOD
Arden Manor
GOOD
Arden Park
GOOD
Auburn Area
VGOOD
Bear Mountain
VGOOD
Bear River
N/A
Beaumont-Cherry Valley GOOD
Belvedere-Tiburon
Boulder Creek
GOOD
Buttonwillow
GOOD
Calwa
N/A
Carmichael
VGOOD
Central Plumas
GOOD
Chico Area
VGOOD
Coachella Valley/ Deser GOOD
Coalinga-Huron
GOOD
Conejo
N/A
Cordova
GOOD
Dunsmuir
GOOD
Durham
GOOD
Fair Oaks
VGOOD
Feather River
GOOD
Fulton-El Camino
GOOD
Georgetown Divide
GOOD
Greater Vallejo
VGOOD
Hayward Area
VGOOD
Hesperia
VGOOD
Highlands
GOOD
Isla Vista
GOOD
Jurupa Area
GOOD
La Selva Beach
UNSAT
Ladera
NDIMP
Lake Cuyamaca
GOOD
Livermore Area
GOOD
McFarland
VGOOD
Mendocino Coast
VGOOD
Mission Oaks
VGOOD
Monte Rio
NDIMP
Mount Shasta
GOOD
North of the River
VGOOD
North County
UNSAT
North Highlands
VGOOD
CYCLE 2
CYCLE 1
DISTRICT VISITATION HISTORY
GOOD
GOOD
VGOOD VGOOD NDIMP VGOOD
VGOOD VGOOD VGOOD
GOOD
GOOD
GOOD
VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD
VGOOD VGOOD VGOOD VGOOD
GOOD
VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD
GOOD
VGOOD
GOOD
GOOD
GOOD
GOOD
GOOD
NDIMP
NDIMP
N/A
N/A
N/A
GOOD
GOOD
GOOD
GOOD
GOOD
GOOD
GOOD
NDIMP
GOOD
GOOD
GOOD
GOOD
NDIMP
NDIMP
GOOD
GOOD
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
NDIMP
N/A
GOOD
GOOD
GOOD
NDIMP
GOOD
NDIMP
GOOD
NDIMP
UNSAT
GOOD
GOOD
GOOD
GOOD
GOOD
GOOD
NDIMP
NDIMP
GOOD
GOOD
GOOD
NDIMP
UNSAT
NDIMP
N/A
VGOOD
GOOD
GOOD
VGOOD
GOOD
VGOOD
GOOD
GOOD
VGOOD
VGOOD VGOOD
GOOD
GOOD
GOOD
GOOD
VGOOD VGOOD VGOOD
VGOOD VGOOD
N/A
N/A
N/A
VGOOD VGOOD VGOOD
VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD
VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD
GOOD
VGOOD VGOOD
N/A
N/A
NDIMP VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD
N/A
NDIMP
NDIMP
GOOD
GOOD
GOOD
GOOD
GOOD
NDIMP
GOOD
GOOD
NDIMP
GOOD
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
GOOD
VGOOD
GOOD
NDIMP
GOOD
NDIMP
NDIMP VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD
GOOD
VGOOD VGOOD
VGOOD
GOOD
VGOOD VGOOD
GOOD
GOOD
GOOD
VGOOD VGOOD
GOOD
GOOD
GOOD
GOOD
GOOD
GOOD
GOOD
GOOD
VGOOD VGOOD
GOOD
GOOD
GOOD
GOOD
GOOD
GOOD
VGOOD
GOOD
GOOD
GOOD
GOOD
GOOD
VGOOD VGOOD
GOOD
NDIMP
VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD
VGOOD
VGOOD
GOOD
GOOD
GOOD
GOOD
GOOD
VGOOD VGOOD VGOOD
VGOOD VGOOD VGOOD
GOOD
GOOD
GOOD
GOOD
GOOD
GOOD
N/A
VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD
GOOD
GOOD
NDIMP
GOOD
GOOD
GOOD
NDIMP
GOOD
GOOD
GOOD
GOOD
GOOD
VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD
VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD
GOOD
GOOD
NDIMP
GOOD
GOOD
GOOD
GOOD
GOOD
GOOD
GOOD
NDIMP
UNSAT
GOOD
GOOD
GOOD
GOOD
GOOD
VGOOD
GOOD
GOOD
GOOD
GOOD
GOOD
NDIMP
GOOD
GOOD
GOOD
GOOD
GOOD
VGOOD VGOOD
GOOD
GOOD
GOOD
VGOOD
GOOD
GOOD
VGOOD
GOOD
VGOOD VGOOD
GOOD
GOOD
GOOD
GOOD
GOOD
GOOD
GOOD
GOOD
GOOD
VGOOD VGOOD VGOOD
GOOD
GOOD
UNSAT
UNSAT
GOOD
GOOD
NDIMP
GOOD
NDIMP
NDIMP
NDIMP
GOOD
GOOD
GOOD
GOOD
GOOD
GOOD
GOOD
GOOD
GOOD
UNSAT
GOOD
GOOD
VGOOD
GOOD
GOOD
GOOD
GOOD
GOOD
GOOD
GOOD
GOOD
GOOD
VGOOD NDIMP
VGOOD VGOOD VGOOD
GOOD
VGOOD VGOOD
GOOD
GOOD
GOOD
GOOD
VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD
Page 77 of 84
Orangevale
Paradise
Pleasant Hill
Pleasant Valley
Rancho Simi
Rim of the World
Rio Linda-Elverta
Russian River
Shafter
Silverado-Modjeska
Soledad Mission
Southgate
Strawberry
Sunrise
Tehachapi Valley
Truckee-Donner
Tuolumne
Valley-Wide
Wasco
Weed
West Side
GOOD
GOOD
GOOD
GOOD
VGOOD
GOOD
GOOD
GOOD
VGOOD
GOOD
VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD
VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD
GOOD
VGOOD
N/A
GOOD
NDIMP
GOOD
GOOD
GOOD
GOOD
GOOD
VGOOD
GOOD
GOOD
VGOOD VGOOD
GOOD
GOOD
VGOOD VGOOD
GOOD
GOOD
GOOD
GOOD
GOOD
VGOOD
GOOD
NDIMP
NDIMP
NDIMP
GOOD
GOOD
GOOD
GOOD
GOOD
GOOD
GOOD
GOOD
GOOD
NDIMP
GOOD
GOOD
NDIMP
GOOD
GOOD
GOOD
GOOD
NDIMP
GOOD
VGOOD
GOOD
GOOD
UNSAT
UNSAT
NDIMP
NDIMP
GOOD
GOOD
GOOD
NDIMP
NDIMP
GOOD
GOOD
GOOD
GOOD
GOOD
NDIMP
GOOD
UNSAT
GOOD
NDIMP
GOOD
NDIMP
GOOD
GOOD
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
VGOOD
N/A
VGOOD
GOOD
GOOD
VGOOD
GOOD
GOOD
GOOD
GOOD
GOOD
GOOD
VGOOD
GOOD
GOOD
VGOOD VGOOD
GOOD
GOOD
VGOOD VGOOD
VGOOD VGOOD VGOOD
GOOD
GOOD
GOOD
VGOOD VGOOD
GOOD
UNSAT
NDIMP
UNSAT VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD VGOOD
GOOD
NDIMP
UNSAT VGOOD
GOOD
GOOD
GOOD
GOOD
GOOD
VGOOD
GOOD
GOOD
GOOD
NDIMP
GOOD
NDIMP
GOOD
GOOD
GOOD
GOOD
GOOD
GOOD
GOOD
NDIMP
GOOD
GOOD
GOOD
GOOD
GOOD
GOOD
GOOD
VGOOD VGOOD
GOOD
GOOD
GOOD
GOOD
GOOD
VGOOD
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
GOOD
GOOD
03-Feb-15
54-60 Very Good
43-53 Good
28-42 Needs Improvement
1-27 Unsatisfactory
Page 78 of 84
CAPRI
February 18, 2015
Agenda Item 9.B
SUBJECT:
Safety Award Plaques
The Safety Awards are derived through the District Visitation Program, and are based on a set of
risk management guidelines identified in the District Visitation Criteria. Each member district is
encouraged to implement the District Visitation Criteria. Those members that put into practice a
minimum of 93% of the suggested criteria earn a Very Good evaluation. To achieve a Very
Good evaluation in the Cycle XIV District Visitation Program, a District must obtain a minimum
of 53 out of a possible 57 points. In recognition of outstanding performance, District Safety
Awards are presented to those members who receive a Very Good evaluation. The following
districts are now eligible for a Cycle XIV Safety Award:
Cycle XIV
Almanor
Arcade Creek
Arden Park
Auburn Area
Central Plumas
Cordova
Durham
Fair Oaks
Fulton-El Camino
Greater Vallejo
Hayward Area
Highlands
Livermore Area
Mission Oaks
North Highlands
Orangevale
Paradise
Pleasant Hill
Southgate
District Safety Awards are presented at the CARPD Conference each spring. This year the
CARPD Conference is scheduled for May 15-17, 2015 in South Lake Tahoe, California.
RECOMMENDATION:
It is the recommendation of staff that those districts listed above and any other district earning a
Very Good prior to the CARPD conference receive a Safety Award Plaque at the spring 2015
CARPD Conference.
REFERENCE MATERIAL:
None
Page 79 of 84
CAPRI
February 18, 2015
Agenda Item 9.C
SUBJECT:
Update on Risk Management Workshops
Throughout the years, CAPRI has worked diligently to assist our members in preventing losses in all
aspects of district operations through the CAPRI training programs. Currently we are in the process
of putting together a workshop for mid to late March 2015. It will focus on reviewing insurance and
the different coverages available.
The primary presenters will be Pat Cabulagan (CAPRI Administrator) and Rick Richards (CAPRI
Risk Manager). As part of CAPRI’s ongoing efforts to make these workshops more accessible to our
members, CAPRI staff has introduced the webinar as a new training format. With this format
attendees will be able to participate from their home computers at their home districts, thus
eliminating the travel time for both the attendees and the presenters, saving money for all concerned.
It is hoped that this format would bring in attendees who have traditionally not attended these risk
management workshops in the past.
RECOMMENDATION:
REFERENCE MATERIAL ATTACHED:
None.
Page 80 of 84
0
0
0
0
0
0
0
0
0
1
0
0
0
0
0
0
0
0
0
0
0
3
1
1987/1988
1988/1989
1989/1990
1990/1991
1991/1992
1992/1993
1993
1993/1994
1994/1995
1995/1996
1996/1997
1997/1998
1998/1999
1999/2000
2000/2001
2001/2002
2002/2003
2003/2004
2004/2005
2005/2006
2006/2007
2007/2008
2008/2009
Run Date: 2/2/2015
88
47
26
33
45
31
44
37
56
30
39
54
98
65
71
79
3
66
78
69
56
77
91
39
89
50
26
33
45
31
44
37
56
30
39
54
98
66
71
79
3
66
78
69
56
77
91
39
Total
Claims
/Client/CAPRI/Policy Year Summary
0
Open Closed
1986/1987
Policy Year
Page 81 of 84
0.00
897.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
18,909.44
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Paid
2,657,270.47
1,228,851.20
640,292.43
378,848.40
423,151.66
242,133.94
515,584.00
355,079.79
332,932.06
170,292.17
581,684.09
756,263.30
308,466.79
407,115.23
607,227.03
778,130.85
9,209.48
334,437.15
574,432.62
646,700.81
252,372.90
336,758.78
567,783.35
158,934.99
Run By: Kwilliams
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
25,000.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Paid This Incurred This
Period
Period
-1,899,500.00
28,811.61
0.00
0.00
0.00
0.00
0.00
-500.00
-2,044.24
0.00
0.00
0.00
0.00
14,103.81
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Outstanding
Current Period: 1/1/2015 Through 1/31/2015
Valuation Date:1/31/2015
Policy Year Summary
757,770.47
1,257,662.81
640,292.43
378,848.40
423,151.66
242,133.94
515,584.00
354,579.79
330,887.82
170,292.17
581,684.09
756,263.30
308,466.79
421,219.04
607,227.03
778,130.85
9,209.48
334,437.15
574,432.62
646,700.81
252,372.90
336,758.78
567,783.35
158,934.99
Incurred
938,919.27
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Recovery
Page 1 of 3
-181,148.80
1,257,662.81
640,292.43
378,848.40
423,151.66
242,133.94
515,584.00
354,579.79
330,887.82
170,292.17
581,684.09
756,263.30
308,466.79
421,219.04
607,227.03
778,130.85
9,209.48
334,437.15
574,432.62
646,700.81
252,372.90
336,758.78
567,783.35
158,934.99
Net Incurred
2
3
10
18
15
53
2010/2011
2011/2012
2012/2013
2013/2014
2014/2015
Grand Total
Run Date: 2/2/2015
1,643
6
55
45
68
65
82
1,696
21
73
55
71
67
82
Total
Claims
0
Open Closed
2009/2010
Policy Year
Page 82 of 84
71,639.84
0.00
2,410.63
49,422.77
0.00
0.00
0.00
Paid
16,483,627.20
22,642.32
51,630.51
362,155.23
537,739.52
1,422,215.45
823,290.68
Run By: Kwilliams
100,507.20
12,000.00
15,952.60
32,982.00
14,572.60
0.00
0.00
Paid This Incurred This
Period
Period
-1,405,212.27
75,951.80
122,437.44
184,753.39
35,615.39
35,158.53
0.00
Outstanding
Current Period: 1/1/2015 Through 1/31/2015
Valuation Date:1/31/2015
Policy Year Summary
15,078,414.93
98,594.12
174,067.95
546,908.62
573,354.91
1,457,373.98
823,290.68
Incurred
938,919.27
0.00
0.00
0.00
0.00
0.00
0.00
Recovery
Page 2 of 3
14,139,495.66
98,594.12
174,067.95
546,908.62
573,354.91
1,457,373.98
823,290.68
Net Incurred
Members:
Run Date: 2/2/2015
California Association for Park and Recreation Ind
Clients:
Run By: Kwilliams
Evaluation: 1/31/2015
General Liability
Insurance Line:
Page 83 of 84
Period Start: 1/1/2015
Page 3 of 3
Period End: 1/31/2015
Page 84 of 84
5,399
194
Grand Total:
67
177
202
201
233
214
215
217
190
213
36
8
2005-2006
300
2014-2015
1
1994-1995
293
276
39
0
1993-1994
2013-2014
1
1992-1993
347
29
2
1991-1992
269
311
2012-2013
0
1990-1991
24
1
1989-1990
234
2011-2012
0
1988-1989
263
17
1
1987-1988
265
2010-2011
0
1986-1987
203
11
0
1985-1986
147
2009-2010
0
1984-1985
200
147
10
0
1983-1984
2008-2009
0
1982-1983
60
116
2
1
1981-1982
10
0
1980-1981
24
2007-2008
1
1979-1980
15
Closed
2006-2007
0
Open
1978-1979
Fiscal Year
WC Fiscal YearCS as of Month End
Run Time: 12:44:49 PM
Run Date: 1/3/2015
5,593
103
216
231
225
250
225
225
227
192
221
301
293
277
349
269
312
234
264
265
203
147
200
147
117
60
25
15
Total Claims
348,904.67
25,749.42
41,827.85
44,457.73
49,654.21
43,753.02
32,673.78
68,693.24
5,185.60
1,832.00
16,288.93
532.44
0.00
0.00
1,573.02
0.00
135.68
0.00
0.00
0.00
0.00
0.00
0.00
0.00
16,547.75
0.00
0.00
0.00
Paid This
Period
CAPRI Workers Comp.
226,781.25
25,604.87
36,867.50
($870.45)
199,256.00
86,101.74
($13,376.46)
($58,577.03)
($4,815.10)
($8,332.00)
($16,288.93)
($532.44)
0.00
0.00
($1,573.02)
0.00
($135.68)
0.00
0.00
0.00
0.00
0.00
0.00
0.00
($16,547.75)
0.00
0.00
0.00
Outstanding
This Period
Paid
33,177,370.48
118,532.65
856,936.03
1,496,574.75
3,306,107.66
1,667,385.66
2,110,373.50
2,070,862.70
2,526,667.42
1,357,099.31
5,822,550.37
1,080,346.77
1,011,297.68
1,523,828.30
1,501,898.77
940,241.49
968,937.05
774,222.20
982,937.55
817,210.40
460,947.50
242,203.78
276,371.73
287,261.42
521,545.75
104,819.24
267,394.24
82,816.56
CAPRI Workers Comp. - Confidential
575,685.92
51,354.29
78,695.35
43,587.28
248,910.21
129,854.76
19,297.32
10,116.21
370.50
($6,500.00)
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Incurred This
Period
12/01/2014 - 12/31/2014
Fiscal Year Claim Summary
17,159,223.62
338,672.03
782,764.57
1,122,981.46
965,387.07
714,084.74
1,072,348.14
589,030.88
406,205.93
49,358.34
8,964,039.94
62,729.37
0.00
317,158.71
538,293.93
0.00
53,283.32
0.00
2,284.72
0.00
0.00
0.00
0.00
0.00
1,099,176.10
0.00
81,424.37
0.00
Outstanding
50,336,594.10
457,204.68
1,639,700.60
2,619,556.21
4,271,494.73
2,381,470.40
3,182,721.64
2,659,893.58
2,932,873.35
1,406,457.65
14,786,590.31
1,143,076.14
1,011,297.68
1,840,987.01
2,040,192.70
940,241.49
1,022,220.37
774,222.20
985,222.27
817,210.40
460,947.50
242,203.78
276,371.73
287,261.42
1,620,721.85
104,819.24
348,818.61
82,816.56
Incurred
44,762,270.52
457,204.68
1,639,700.60
2,615,337.37
2,746,753.63
2,379,215.22
3,167,721.64
2,605,465.93
2,932,191.35
1,367,957.65
11,564,061.11
1,113,000.20
1,005,798.68
1,825,987.01
1,829,060.32
936,795.49
1,020,662.32
774,222.20
983,298.52
646,542.60
460,947.50
239,926.90
276,371.73
277,761.42
1,359,832.04
104,819.24
348,818.61
82,816.56
Net Incurred
York Risk Services Group, Inc.
(5,574,323.58)
0.00
0.00
(4,218.84)
(1,524,741.10)
(2,255.18)
(15,000.00)
(54,427.65)
(682.00)
(38,500.00)
(3,222,529.20)
(30,075.94)
(5,499.00)
(15,000.00)
(211,132.38)
(3,446.00)
(1,558.05)
0.00
(1,923.75)
(170,667.80)
0.00
(2,276.88)
0.00
(9,500.00)
(260,889.81)
0.00
0.00
0.00
Recovery
Page 1 of 1

CAPRI Agenda – February 18, 2015 - CAPRI, California Association

Transcription

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