Operations-Administration

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Operations-Administration
FY 2014-2015
Budget Presentation to Board
of Finance
Administration
Ernie Orgera, Director of Operations
March 17, 2014
Summary of Operating
Budget Request
Total Funding Request FY 14-15 (All
Payroll and Operating expenses.)
$845,963
Change from FY 13-14 Adopted
$171,292
Human Capital/Personnel FY 14-15
(Reflects only salary request does not
include overtime or any other
payroll/insurance related items.)
$465,182
Change from FY 13-14 Adopted
$143,625
2
Operating Budget
Request by Activity
Activity Name
Starting
Page
Number
FY 14-15 Mayor’s
Request
FY 13-14
Adopted
$ Change
% Change
Salaries
207
$465,182
$321,557
$143,625
1.45%
Overtime
207
$45,034
$45,034
$0
0.00%
Active Medical & Life
207
$106,814
$102,055
$4,759
1.05%
Retiree Medical & Life
207
$59,590
$76,198
-$16,608
0.78%
Social Security
207
$39,032
$28,044
$10,988
1.39%
Classified Pension Fund
207
$55,285
$0
$55,285
100.00%
OPEB Contribution
207
$11,017
$0
$11,017
100.00%
Classified 401K Match
207
$2,828
$0
$2,828
100.00%
Equipment Rental
207
$3,064
$3,064
$0
0.00%
Payments to Insurance Fund
207
$31,422
$72,024
-$40,602
0.44%
3
Operating Budget
Request by Activity
Activity Name
Starting
Page
Number
FY 14-15 Mayor’s
Request
FY 13-14
Adopted
$ Change
% Change
Telephone
207
$4,975
$4,975
$0
0.00%
Postage
207
$800
$800
$0
0.00%
Copying & Printing
207
$4,000
$4,000
$0
0.00%
Office Supplies & Expenses
207
$16,420
$16,420
$0
0.00%
Vehicle Maintenance
207
$500
$500
$0
0.00%
4
Operational Highlights
• Continue to hold bi-monthly staff meetings with
managers to implement cost reduction programs,
efficiency improvements and allocation of
resources.
• Coordination of the four support staff personnel to
handle administrative support functions in a
collaborated effort to meet the day-to-day
administrative/clerical operations for the entire
Operations Department.
5
Financial Highlights
• The largest impact for this Department is all salary
related items with emphasis on:
o Addition of the position of Operations Manager-Parks & Facilities
o Upgrade of the position Executive Secretary to Executive AssistantOperations
o Filling the vacancy of Administration Bureau Chief
• Contractual Obligations (pay raises, step increases
and longevity payments)
• Federal and State regulated payroll expenses.
• Overtime is for coverage for the various Board
meetings and extra responsibilities required by the
support staff due to the loss of four (4) positions over
the last three (3) years.
6
Cost Management
• Elimination of outside Management Company to
streamline management of Maintenance Division of
the Operations Department.
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Significant Requests for
2014-2015
• The continued funding of a Operations ManagerParks & Facilities to replace outside management
company that oversaw the Maintenance Division.
• Filling the vacancy of the Administration Service
Bureau Chief.
• Upgrading the position of Executive Secretary to
Executive Assistant-Operations.
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