Agenda March 21st 2016

Transcription

LATROBE COUNCIL
AGENDA & Attachments
COUNCIL MEETING
MARCH 21ST, 2016
Commencing at 5.00pm.
I certify that with respect to all advice, information or recommendations provided to Council with
this Agenda:
1. The advice, information or recommendations are given by a person who has the qualifications
or experience necessary to give such advice, information or recommendation; and
2. Where any advice is given directly to Council by a person who does not have the required
qualifications or experience, that person has obtained and taken into account in that person’s
general advice the advice from an appropriately qualified or experienced person.
3. Councillors are reminded of their obligations under Part 5 of the Local Government Act 1993 in
respect to Interests.
General Manager
GENERAL MANAGER
NOTES:
S.65(1) of the Local Government Act 1993 requires the General Manager to ensure that any advice,
information or recommendations given to the Council (or a Council committee) is given by a person who has
the qualifications or experience necessary to give such advice, information or recommendation. S.65(2)
forbids Council from deciding any matter that requires the advice of a qualified person without considering that
advice.
AGENDA
NOTICE is hereby given that the next Ordinary Meeting of the Latrobe Council will be held
at the Council Chambers, Latrobe on Monday, March 21st, 2016 at 5.00pm at which the
following items are listed for discussion.
ITEM NO SUBJECT ...................................................................................................... PAGE
14578
APOLOGIES / LEAVE OF ABSENCE:.................................................................. 4
14579
PECUNIARY INTEREST-LOCAL GOVERNMENT (MEETING PROCEDURES)
REGULATIONS 2015 – CLAUSE (7): ................................................................... 4
14580
CONFIRMATION OF MINUTES – ORDINARY MEETING HELD 15TH
FEBRUARY, 2016:................................................................................................ 4
14581
PUBLIC PARTICIPATION AND QUESTION TIME: .............................................. 4
14582
COUNCIL WORKSHOPS: .................................................................................... 4
14583
COUNCIL DECISION STATUS REPORT: ............................................................ 5
14584
PORT SORELL ADVISORY COMMITTEE – MEETING HELD 8TH MARCH,
2016: ................................................................................................................... 20
14585
LATROBE SPORT AND RECREATION MANAGEMENT COMMITTEE –
MEETING HELD 9th MARCH, 2016: ................................................................... 21
14586
BANKSIA CENTRE MANAGEMENT COMMITTEE - MEETING HELD 2ND
MARCH, 2016: .................................................................................................... 21
14587
PORT SORELL MEMORIAL HALL COMMITTEE:.............................................. 21
14588
CAMP BANKSIA CONTROLLING AUTHORITY – PROPOSED CHANGE TO A
SPECIAL COMMITTEE OF COUNCIL: .............................................................. 22
14589
WARRAWEE MOUNTAIN BIKE MASTER PLAN ............................................... 22
14590
FINANCE REPORT – FEBRUARY 2016: ........................................................... 23
14591
AUDIT PANEL COMMITTEE - MEETING HELD 23RD FEBRUARY, 2016: ........ 23
14592
COMMUNITY ROAD SAFETY COMMITTEE – MEETING HELD 9TH
FEBRUARY, 2016:.............................................................................................. 24
14593
BUILDING – APPLICATIONS ISSUED –FEBRUARY 2016: .............................. 24
14594
PLANNING – DEVELOPMENT APPLICATIONS – STATUS REPORT –
FEBRUARY 2016:............................................................................................... 25
14595
DEVELOPMENT APPLICATION – PROPOSED SHOP AND SIGNAGE ............. 27
14596
PLANNING AUTHORITY: ................................................................................... 28
14597
CLOSED MEETING: ........................................................................................... 28
14598
14599
14600
14601
14602
14603
14604
14605
14606
14607
14608
Apologies........................................................................................................................................ 28
Leave of Absence .......................................................................................................................... 28
th
Confirmation of Minutes – Closed Meeting held 15 February, 2016............................................ 28
Council Decision Status Report February, 2016– Closed Meeting ............................................... 28
th
Cradle Coast Authority Board Meeting Minutes held 9 February, 2016 ...................................... 28
th
Cradle Coast Authority Representatives Meeting Minutes held 25 February, 2016 .................... 28
th
Dulverton Waste Management Authority Board Meeting Minutes held 18 February, 2016 ........ 28
th
Lions Club of Port Sorell Inc. Caravan Park Meeting Minutes held 16 February, 2016 .............. 28
nd
Municipal Alliances Meeting Minutes held 22 February, 2016 .................................................... 28
Closed Meeting Item Confidentiality .............................................................................................. 28
OPEN COUNCIL: ................................................................................................ 28
Latrobe Council OPEN Agenda
21st March, 2016
Page 2
ATTACHMENTS INDEX
ANNEXURE “A” ...................................................................................................................30
TH
CONFIRMATION OF MINUTES – ORDINARY MEETING HELD 15
FEBRUARY, 2016 ......................... 30
ANNEXURE “B” ................................................................................................................... 36
PORT SORELL ADVISORY COMMITTEE – MEETING HELD 8
MARCH, 2016 ..................................... 36
TH
ANNEXURE “C” ...................................................................................................................44
TH
LATROBE SPORT AND RECREATION MANAGEMENT COMMITTEE - MEETING HELD 9 MARCH,
2016
....................................................................................................................................................... 44
ANNEXURE “D” ................................................................................................................... 51
TH
BANKSIA CENTRE MANAGEMENT COMMITTEE – MEETING HELD 24
FEBRUARY, 2016 ............... 51
ANNEXURE “E” ................................................................................................................... 59
PORT SORELL MEMORIAL HALL COMMITTEE – MEETING HELD 28
TH
JANUARY, 2016 ..................... 59
ANNEXURE “F” ................................................................................................................... 60
CAMP BANKSIA CONTROLLING AUTHORITY – PROPOSED CHANGE TO A SPECIAL COMMITTEE
OF COUNCIL ................................................................................................................................................ 60
ANNEXURE “G” ................................................................................................................... 65
WARRAWEE MOUNTAIN BIKE MASTER PLAN ......................................................................................... 65
ANNEXURE “H” ................................................................................................................... 73
FINANCE REPORT – FEBRUARY 2016 ...................................................................................................... 73
ANNEXURE “I”...................................................................................................................129
RD
AUDIT PANEL COMMITTEE – MEETING HELD 23
FEBRUARY 2016 ..................................................129
ANNEXURE “J” ..................................................................................................................133
TH
COMMUNITY ROAD SAFETY COMMITTEE – MEETING HELD 9
FEBRUARY, 2016 ..........................133
ANNEXURE “K” ................................................................................................................. 136
DEVELOPMENT APPLICATION – PROPOSED SHOP AND SIGNAGE .................................................... 136
21st March, 2016
Page 3
14578
APOLOGIES / LEAVE OF ABSENCE:
Nil.
14579
REGULATIONS 2015 – CLAUSE (7):
The Chairperson is to request whether Councillors have a pecuniary interest in
any item on the Agenda.
14580
CONFIRMATION OF MINUTES – ORDINARY MEETING HELD 15TH
FEBRUARY, 2016:
Author
General Manager
Annexure “A”
Minutes of meeting held 15/02/16
Recommendation
That the minutes of the previous meeting of the Latrobe Council, held at
the Council Chambers, Latrobe on 15th February, 2016 copies of which
have been printed and circulated on Annexure “A” of the Agenda, be
taken as read and confirmed.
14581
PUBLIC PARTICIPATION AND QUESTION TIME:
Questions and comments will not be accepted in relation to Planning Authority
items.
GOVERNANCE UNIT
14582
COUNCIL WORKSHOPS:
Author
General Manager
General Manager’s Comments
Council Workshops were held on 15th February, 2016 and 29th February, 2016.
The following subjects were discussed;
•
•
•
•
•
•
•
•
•
•
•
•
•
Infrastructure Tasmania Project Pipeline
Tree Removal
Application to Waiver Planning Fee
Tree Preservation Register
North West Coastal Pathway
Latrobe Camping Area
Mersey Community Care Association Inc.
Corporate Risks
Regional Economic Development Strategy
Chapel Road Reconstruction 2015/16
Local Government Association of Tasmania AGM and General Meeting
Community Forum Information Sessions
Devonport Apex Regatta Association
21st March, 2016
Page 4
•
•
•
LGAT Councillor Workshop
Latrobe Lions Club
Student Bus Fares
The above information is listed as required by Clause 8 (2) (c) Local
Government (Meeting Procedures) Regulations 2015.
Recommendation
That information on topics discussed at the 15th February and 29th
February, 2016 Council Workshops be received.
14583
Date
COUNCIL DECISION STATUS REPORT:
Min
Ref
13/10/14 14041
Details
Action Required
Action Status
Officer
LATROBE SPORT
AND RECREATION
MANAGEMENT
COMMITTEE –
MEETING HELD
OCTOBER 1ST, 2014:
That the Latrobe Sport and
GM
Recreation Management Committee
Meeting Minutes dated October 1st,
2014 as tabled for the information of
Councillors be received and noted
and;
1) That the following
recommendations contained
therein be endorsed:
e) That an access ramp be
constructed in the kerb to allow
wheelchair bound patrons to
access the Perkins Park area from
the Latrobe Recreation Ground
09/06/15 14298
PLANNING SCHEME That the report by the Planning
MPS
AMENDMENT
Officer dated 1 June 2015 as
01/2015 –
circulated on Annexure “G” be
CONSIDERATION OF received and the Council resolve to:
REPRESENTATIONS
1. Forward the required Section
:
39 report to the Tasmanian
Planning Commission with a
copy of the submissions from
the representors and a
recommendation that the
Amendment be modified to:
a. Redefine the boundaries of
the land to be included in the
Port Sorell and Environs
Specific Area Plan by excluding
the landscaped berm to a width
21st March, 2016
GM to raise and
clarify benefit with
this.
Preferred option:
checking disabled
access within
ground.
Section 39 report
and modified
amendment sent
to TPC on 11
June 2015.
Hearing
commenced on
30th July, 2015
and adjourned
pending
submissions from
the applicant and
Council, due
September, 2015.
Page 5
Date
Min
Ref
Details
Action Required
Action Status
Officer
of 10m along its northern edge;
Submission from
Council sent to
TPC on 21
September, 2015.
b. Include an additional
Standard for the requirement of
landscaping with development;
and
Decision of TPC
required
amendment to be
substantially
modified
c. Correct the typographical
errors identified.
Council directed
to prepare
modified
amendment and
lodge with TPC
for certification.
Modified
Amendment
certified by TPC
and placed on
public exhibition
for 28 days from
13 February
2016.
13/07/15 14329
PORT SORELL
FORMER LANDFILL
SITE
DEVELOPMENT
PLAN:
That the Council receive the report
prepared by the General Manager
and:
1. Submit the endorsed
Development Plan to the EPA for
approval.
2. Prepare a decommissioning and
rehabilitation plan for the
establishment of a regional park
in line with the Development Plan
and in accordance with EPA
requirements.
3. Develop a staged plan and
budget for implementation of the
Development Plan, maximising
external funding sources.
4. Prepare a planning scheme
amendment for the site to
provide an appropriate zoning for
the implementation of the
Development Plan.
21st March, 2016
GM
Council has IPD
Consulting
appointed to
progress with the
EPA. GM and
ESM met with IPD
and EPA in
November, 2015.
IPD Progressing.
Page 6
Date
Min
Ref
10/08/15 14364
Details
SECTION 33
APPLICATION –
CERTIFICATE OF
TITLE 165525/5 –
BURGESS LINK,
SHEARWATER:
Action Required
Action Status
Officer
5. Consult with the Port Sorell
community to decide on detailed
design elements and identify a
name for the future site.
That the report by the Planning
PBSM
Officer dated 4 August 2015
concerning Amendment 02/15 be
received and Council:
1. Approve the proposed
amendment as presented; and
2. Certify the proposed
amendment; and
Amendment
lodged with TPC.
TPC advised no
representations
received during
public exhibition
period.
3. Advertise the proposed
amendment in The Advocate and
place it on public exhibition for a
period of three weeks.
9/11/15
14446
PORT SORELL
ADVISORY
COMMITTEE –
MEETING HELD 27TH
OCTOBER, 2015:
That the Port Sorell Advisory
Committee minutes dated 27th
October, 2015 as tabled for the
information of Councillors be
received and noted and;
a)
GM
Proposal
developed and
considered at the
December PSAC
meeting.
That a sign stating,
“Shearwater Village
…metres” with an arrow to
the right be erected on the
bank leading into the
Industrial Estate on
Alexander Street;
Further
considered at
PSAC March
meeting. Aged
care and medical
centre to be
included.
Await Council
approval of PSAC
minutes.
14/12/15 14478
BANKSIA CENTRE
STEERING
COMMITTEE –
MEETING HELD 25TH
NOVEMBER, 2015:
That the Banksia Centre Steering
Committee minutes dated 25th
November, 2015 as tabled for the
received and noted and;
a)
GM
Progressing.
New committee
met 2/3/2016.
That the Banksia Centre –
Committee Terms of Reference
21st March, 2016
Page 7
Date
Min
Ref
Details
Action Required
Action Status
Officer
as detailed in the Banksia
Sport and Recreation Centre
Facility Management Plan for
2015 -16 be endorsed and the
Council proceed to appoint;
i) Three (3) representatives of
Latrobe Council of whom
one (1) shall be an elected
representative in the
position of Committee
Chairperson, one (1) shall
be the Banksia Centre
Manager, and 1 (one) shall
be in the position of
Committee Secretary;
ii) Representatives from
seasonal Banksia Centre
users and other community
groups namely;
14/12/15 14490
PLANNING SCHEME
AMENDMENT – (14
LOT SUBDIVISION) –
17 WILMOT STREET,
PORT SORELL AND
15 PORT STREET,
PORT SORELL:
a)
Camp Banksia
Controlling Authority
b)
U3A Committee
c)
John House (Major
organiser of rosters)
PBSM
Officer dated 7 December 2015
concerning Draft Amendment 03/15
and DA 168/2015 be received and
Council:
amendment as presented;
and
amendment;
amendment in The Advocate
and place it on public
exhibition for a period of 28
days;
4. Refuse the proposed
subdivision Lots 8, 9, 12 & 13
for the following reasons:
(a) Unknown outcomes of
Port Sorell Stormwater
21st March, 2016
Amendment
certified and
placed on public
exhibition with
draft permit for 28
days from 19
December 2015
not including
period from 25
December 2015
to 3 January
2016. Seven (7)
representations
received.
Page 8
Date
Min
Ref
Details
Action Required
Action Status
Officer
study in respect of those
lots and proposed
stormwater detention
area ;
(b) Concern for impact of fill
to develop Lots 8,9,12 &
13 on balance of site;
(c) Loss of flexibility in
achieving aesthetically
pleasing drain through
development site in future
stages; and
(d) Concern for impact on
Lots 8,9,12 & 13 of
proposed coastal
inundation hazard code
until permanent barrage
built; and
5.
Approve the proposed
subdivision with the following
conditions:
(a) Consent is for Lots 1-7,
10-11 & 14 substantially
in accordance with
endorsed plan Job No.
23715 Drwg. No. C01
Rev.A.
(b) TasWater
The developer shall
comply with the
conditions, which
TasWater has required
the planning authority to
include in the permit in
accordance with Section
56P(1) of the Water and
Sewerage Industry Act
2008. These conditions
are specified in
TasWater’s submission to
Council, Reference
TWDA 2015/01947-LC, a
copy of which is attached
and endorsed to be a
document forming part of
this permit.
(c) Construction of Works
21st March, 2016
Page 9
Date
Min
Ref
Details
Action Required
Action Status
Officer
(i) Stormwater
All necessary
stormwater drains and
pits to:
a) Provide a DN100
connection to the
lowest point on each
lot to adequately
service the building
envelope.
b)
Drain all roadways
and nature strips
within the subject
land and the
development
frontage.
c)
Convey stormwater
entering the
development site to
the stormwater
network.
d)
Piped stormwater
leaving the
development site is
not to overload the
existing downstream
network or impact on
the upstream
stormwater
infrastructure or
capacity.
e)
Construct a detention
basin, barrage and
associated drainage
features as identified
within the Pitt and
Sherry ‘Proposed
Wilmot Street
development at Port
Sorell, Inundation
Vulnerability, the
barrage concept and
site fill level
consideration’
(October 2011) and
Engineering Edge
21st March, 2016
Page 10
Date
Min
Ref
Details
Action Required
Action Status
Officer
’17 Wilmot Street
Subdivision Stage 1,
Site Civil 7
Infrastructure
Feasibility’ (October
2015) reports.
(ii)
(iii)
Roads
The development
frontage of Wilmot Street
is to be widened and
constructed with the
following features:
a) Match the existing
surface with an
appropriately
constructed
pavement;
b)
A minimum
pavement width of
8m exclusive of
kerbs within the
existing road
reservation;
c)
Barrier kerb and
channel;
d)
A 1.5m wide
concrete
footpath. Where
possible located
against the property
boundary and
drained to the kerb;
e)
Kerb returns and
road construction to
allow future
extension east and
west.
Driveways
All lots are to be provided
with a 3.6m wide
constructed concrete
driveway from the edge
of road pavement to the
property boundary in
conformance with TSDR09-v1.
21st March, 2016
Page 11
Date
Min
Ref
Details
Action Required
(iv)
Landscaping
A landscaping plan for all
road reservations and
public land shall be
prepared by a qualified
Landscape Architect or
other competent
person. Landscaping as
shown on the approved
landscape plan shall be
completed prior to the
issue of a certificate of
practical completion for
the development works.
Any irrigation system
proposed is to be detailed
for approval.
(v)
Cut, Fill and Retaining
Structures
Action Status
Officer
Any areas within the
development site subject
to cutting or filling are to
be detailed on the
engineering plans and
show the existing natural
surface contours, the
proposed surface
contours, density and
material of compaction to
be undertaken and any
associated works such as
the installation of
retaining walls, subsoil
drainage and details of
any works to existing sea
wall as a temporary
interim barrage and
detention basin.
A standard fee of $75 per lot
plus $300 is required to be paid
to Council for the assessment
of plans, liaison and
administration during the
project period.
(d) Underground Electricity and
Telecommunications
The subdivider to meet all
costs involved in providing
underground
telecommunications and
electricity for the subdivision
and to install poles for street
21st March, 2016
Page 12
Date
Min
Ref
Details
Action Required
Action Status
Officer
lighting in accordance with
TasNetworks requirements
and a design approved by
Council’s Manager of
Engineering.
(e) Completion of Works
All works are to be carried
out to Council standards and
to the satisfaction of
Council’s Manager of
Engineering under the direct
supervision of a civil
engineer engaged by the
applicant and approved by
Council. Certification that all
works have been carried out
in accordance with the
approved engineering
design plans and to Council
standards will be required
prior to placement on a 12
month maintenance period
commencing at the time of
Practical Completion.
(f) Construction Plans
An “As Constructed” plan
shall be provided in
accordance with Councils
requirements and shall be
lodged with Council prior to
the sealing of the final plan
.
(g) Easements
Easements are required
over all services located in
private property.
(h) Soil and Erosion Control
A management plan
detailing how soil and water
is to be managed during
construction is to be
completed and made
available upon request. The
management plan is to
include such things as:
• Silt fencing and other
devices are to be provided,
where necessary, to control
the loss of silt, gravel, clay
and soil from the site;
• Access roads around the
21st March, 2016
Page 13
Date
Min
Ref
Details
Action Required
Action Status
Officer
site are to be provided to
prevent the trafficking of clay
etc. onto the street. Humps
are to be provided at any
downhill access points to
divert internal road drainage
and soil etc. to the silt
fenced area;
• Filter screens are to be
used at entrances to the
existing drainage system to
prevent the discharge of
gravel, soil and silt etc. to
the drainage system;
• No environmental
nuisance or harm, as
determined under the
Environmental Management
and Pollution Control Act
1994 and associated
regulations, to be caused by
any activity on the site
during the construction
phase.
(i) Section 71 Agreement
Prior to the issue of titles the
owner shall enter into an
agreement pursuant to
Section 71 of the Land Use
Planning and Approvals Act
1993 with the Latrobe
Council to the effect that the
owner of the ‘balance’ lot
will:
a) Maintain a minimum
detention basin working
capacity of 5500m3;
b) Survey the basin every
two years and
demonstrate to Council
that the necessary
capacity is being
maintained;
c) Keep the basin clear of
debris, litter and weeds;
21st March, 2016
Page 14
Date
Min
Ref
Details
Action Required
Action Status
Officer
d) Keep the temporary
barrage, detention basin
and related infrastructure
in good working order
until any future
redundancy and
decommissioning made
allowable through a
planning permit for the
future development of the
balance title;
e) Construct the permanent
barrage in the Port Street
road reserve upon
development of lots that
do not have direct access
onto Wilmot Street or
Darling Street or that are
internal lots additional to
those created in Stage 1
of the subdivision;
f) Develop a final floodway
and stormwater detention
plan in conjunction with
the permanent barrage;
g) The intention of the
agreement is to bind the
owners or their
successors in title; and
h) The agreement shall end
at the time of
decommission of the
temporary barrage and
detention basin.
Such agreement shall be placed
on the Certificate of Title in
accordance with Section 78 of the
Land Use Planning and Approvals
Act 1993. All costs associated
with the preparation and
registration of the agreement must
be met by the applicant.
(j) Final Plan Of Survey
The final plan of survey must
21st March, 2016
Page 15
Date
Min
Ref
Details
Action Required
Action Status
Officer
include easements for all
stormwater drainage
maintainable by
Council. Council will seal the
final plan when all the above
conditions have been
complied with, or alternatively
a bond lodged with Council to
cover uncompleted works. All
uncompleted works to be
completed within 6 months of
the sealing of the final plan or
Council may call on the bond
and complete the works at the
developer’s cost.
14/12/15 14491
PLANNING SCHEME
AMENDMENT PAINTBALL
FACILITY – 37
SPEEDWAY DRIVE,
LATROBE:
PBSM
Officer dated 8 December 2015
concerning Draft Amendment 04/15
and DA 184/2015 be received and
Council:
amendment as presented;
amendment;
amendment in The Advocate
and place it on public exhibition
for a period of 28 days; and
4. Approve the proposed paintball
facility with the following
conditions:
(a) Consent is for the proposed
paintball facility substantially
in accordance with endorsed
plans Drwg. Nos. AS-117251, AS-1174-52 and AS1174-53.
(b) Consent is for the proposed
5.0m x 1.0m sign
substantially in accordance
with endorsed signage
detail.
(c) Stormwater discharge from
the development and
overland flows from the
property are to be contained
on site connected to existing
private stormwater or
directed to the stormwater
drain within the site. Formed
surfaces are not to direct
water to adjoining
properties.
(d) Operating hours are to be
between 9.00am and
21st March, 2016
Amendment
certified and
placed on public
exhibition with
draft permit for 28
days from 19
December 2015
not including
period from 25
December 2015
to 3 January
2016.
No
representations
received.
S39 report lodged
with TPC.
Page 16
Date
Min
Ref
Details
Action Required
Action Status
Officer
8.00pm seven (7) days a
week.
18/01/16 14527
15/02/16 14556
ROCK FOR FUTURE
FORESHORE
PROTECTION
WORKS:
PORT SORELL
ADVISORY
COMMITTEE –
MEETING HELD –
2ND FEBRUARY,
2016:
That the report by the Engineering
ESM
Manager dated 7 January 2016
concerning Rock for Future
Foreshore Protection Works be
received and;
a) Officers determine a suitable
location for stockpiling
probably more than 2000m3
of loose rock on Council land
in the vicinity of the Port
Sorell Depot in Hawk Hill
Road where it can be held
with minimal inconvenience
and without relocation.
b) Council approve the
expenditure of $41,000 for
rock supply and delivered to
the above site at $10/ton at a
mutually agreed fair and
justified means to measure
the volume and equivalent to
tons.
c) Council fund 30% of the rock
payment ($12,300) from
unrestricted cash and the
balance amount ($28,700) in
the 2016/17 financial year.
That the Port Sorell Advisory
Committee Meeting Minutes dated
2nd February, 2016 be received
and noted and;
a)
Discussions held
with contractor.
Details to be
finalised.
Delivery
commenced.
GM
That John Bowden and
Anne Lockett be the
representatives of a
subcommittee to discuss
beach accesses with
Council’s Engineering staff;
Progressing.
PSAC and staff
reps have met on
site and reported
back to PSAC.
b)
15/02/16 14557
LATROBE SPORT
AND RECREATION
MANAGEMENT
COMMITTEE –
That Council consider the
establishment of a Youth
Council in lieu of spending
funds on reviewing
Council’s Youth Policy.
That the Latrobe Sport and
GM
Recreation Management
Committee Meeting Minutes dated
3rd February, 2016 as tabled for the
21st March, 2016
Page 17
Date
Min
Ref
Details
Action Required
Action Status
Officer
MEETING HELD 3RD received and noted and;
FEBRUARY, 2016:
a) That Mr Smith be appointed
as the Latrobe Swimming
Pool Representative on the
Latrobe Sport and
Committee.
Noted.
b) That Cr McLaren’s
resignation be received and
a letter of appreciation be
sent to Cr McLaren in
recognition of his service
and commitment to the
Latrobe Sport and
Committee.
Letter sent.
c) That Mrs Carolyn
McLennan’s nomination be
accepted as a Community
Representative on the
Latrobe Sport and
Committee.
15/02/16 14559
WARRAWEE
MOUNTAIN BIKE
MASTER PLAN:
d) That Council send a letter of
appreciation to Mr Bob
Dickson in recognition of his
years of service and
commitment to the Latrobe
Sport and Recreation
Management Committee.
That the report by Council’s
Tourism and Economic
Development Officer dated 4th
February, 2016 concerning
Warrawee Mountain Bike Master
Plan, be received and that Council;
1. Advertise the draft master plan
for public comment for a period
of 21 days;
2. Continue negotiations with:
(i) state government land
managers (Parks & Wildlife
Service and Forestry
Tasmania) plus Cement
Australia in the Kentish
Municipality, with a view to
securing a lease
agreement over the
required land.
Noted.
Certificate
prepared.
GM
Council has called
for expressions of
interest with
regards to
construction of a
flying fox.
Plan placed on
public exhibition.
(ii) continue negotiations with
the Tasmania Trail
21st March, 2016
Page 18
Date
Min
Ref
15/02/16 14560
Details
MARKET BY THE
BEACH:
Action Required
Action Status
Officer
management committee for
access to their
infrastructure.
That the report by Council’s
GM
Community Development Officer
dated 10 February 2016 concerning
the Port Sorell Surf Life Saving
Club’s Market by the Beach
initiative be received and the
Council commend the Port Sorell
Surf Life Saving Club on
implementing this additional
Summer activity at Port Sorell and;
Noted.
1. That Council supports the
PSSLSC’s hosting of Market
by the Beach on Easter
Saturday (March 26, 2016)
and a series of markets over
the 2016-17 Summer,
specifically on Friday,
December 30, 2016 and
January 8, 15 and 20, 2017
subject to compliance with
the Event Management Plan
and associated permit.
2. That Council offers ongoing
support for the five staging’s
of this event (as listed above)
with appropriate vegetation
management to maximise
stallholder participation; the
development of a traffic
management and parking
plan; implementation of the
traffic management and
parking plan and provide
promotional support through
avenues available to Council.
15/02/16 14565
3. That this support be funded
through “Other Cultural
Events” for the Easter
market and that an internal
annual budget of $840 be
allocated and reviewed
annually to effect this
support for the December
2016 and January 17
Markets and potentially an
Easter Market in 2017.
AMENDMENT 03/15 - That the report by the Manager
PBSM
ANALYSIS AND
Planning Services dated 9 February
CONSIDERATION OF 2016 as circulated be received and
MERIT OF
21st March, 2016
S39 report lodged
with TPC.
Hearing to be
Page 19
Date
Min
Ref
Details
Action Required
REPRESENTATIONS the Council resolve to:
RECEIVED DURING
1. Forward the required Section
STATUTORY PUBLIC
39 report to the Tasmanian
EXHIBITION PERIOD:
Planning Commission with a
copy of the submissions from
the representors and a
recommendation that the
Amendment be modified to:
Action Status
Officer
held on 7 April.
a. require an increase in the
setback to 4.0m from the
General Residential zone
and Residential Precinct
for building development
in the Mixed Use
Precinct; and
b. amend the maximum
height in the
Acceptable Solution for
Clause 32.4.6 to 10m for
buildings within 4.0m of
the General Residential
zone and Residential
Precinct and 12m for
other development as per
the desired outcomes for
the site set out in the Port
Sorell Strategic Plan.
N.B. Grey shaded areas are completed and will be deleted off the next report.
Recommendation
That the February 2016 status report of Open Council Meeting decisions
be received.
14584
PORT SORELL ADVISORY COMMITTEE – MEETING HELD 8TH MARCH,
2016:
Author
General Manager
Annexure “B”
Recommendation
That the Port Sorell Advisory Committee Meeting Minutes dated 8th March,
2016 be received and noted and;
a) That the sign showing Age Care and Medical Centre be recommended
to Council as the preferred sign;
b) That issues associated with parking at the Woolworths complex be
brought to the landowners attention.
21st March, 2016
Page 20
c) That letters be posted to offenders informing them of the regulations in
relation to “A” frame signs being placed within the road reserve.
d) Council report back to the next PSAC meeting to update members on
the number of infringements issued during the peak Easter period; and
e) Council consider increasing the 2016/17 budget to cover increased
Animal Control patrols over peak holiday seasons.
14585
MEETING HELD 9th MARCH, 2016:
General Manager
Author
Annexure “C”
Recommendation
That the Latrobe Sport and Recreation Management Committee Meeting
Minutes dated 9th March, 2016 as tabled for the information of Councillors
be received and noted and;
a) That prior to commencement of the 2016/17 cricket season a grant
application be submitted to Cricket Tasmania to gain funding for the
proposed netting cover.
14586
BANKSIA CENTRE MANAGEMENT COMMITTEE - MEETING HELD 2ND
MARCH, 2016:
Author
General Manager
Annexure “D”
Recommendation
That the Banksia Centre Management Committee Meeting Minutes dated
2nd March, 2016 as tabled for the information of Councillors be received
and noted and;
a) That capital works outlined be submitted to Council for consideration;
b) That Solid Scoreboards will supply the scoreboard and shot clocks
and be installed in a location directed by Mrs Bell and Mr Poulton; and
c) That Bendigo Banks proposal be received and the advertising sign be
installed with no additional charges subject to review by Mr Poulton of
Councils signage policy and location approval by Mrs Bell and Mr
Poulton.
14587
PORT SORELL MEMORIAL HALL COMMITTEE:
Author
General Manager
Annexure “E”
Recommendation
That the Port Sorell Memorial Hall Meeting Minutes dated 28th January,
2016 as tabled for the information of Councillors be received and noted.
21st March, 2016
Page 21
14588
CAMP BANKSIA CONTROLLING AUTHORITY – PROPOSED CHANGE TO
A SPECIAL COMMITTEE OF COUNCIL:
General Manager
Author
Annexure “F”
Report dated 08/03/2016
Recommendation
That the report of the General Manager dated 8th March, 2016 relating to
the transfer of Camp Banksia Controlling Authority to a special committee
of council be received and that Council:
1. Abolish the Camp Banksia Controlling Authority in accordance with
Section 29(5) of the Local Government Act 1993 as from 30th June,
2016;
2. Prepare a terms of reference for the proposed Camp Banksia Special
Committee for consideration at the April, 2016 Council meeting;
3. Implement the Camp Banksia Special Committee as from the 1st July,
2016;
4. Appoint the current Chairman of the Camp Banksia Controlling
Authority, Mr Robert Atkinson to the Committee for an initial period of
twelve months and pay him a retainer fee of $3,760;
5. Appoint Cr. ……………. (Chairman) and Cr ……………. as a member of
the Camp Banksia Special Committee together with Councils
Corporate Services Manager, Jan Febey and Councils Building and
Facilities Officer, Wes Poulton;
6. Request Camp Banksia Controlling Authority to allow members of the
proposed Camp Banksia Special Committee to observe their May and
June meetings prior to the formal takeover of management as from the
1st July, 2016;
7. Recommend to the Committee that Council contractor Amanda Wilson
should continue to work with manager of Camp Banksia, Samantha
Bell to implement the new marketing plan for the Centre; and
8. Present a Certificate of Appreciation to the current Controlling
Authority members to recognise their contribution and long term
commitment to Camp Banksia.
14589
WARRAWEE MOUNTAIN BIKE MASTER PLAN
Author
Tourism and Economic Development Officer
Annexure “G”
Recommendation
That the Warrawee Mountain Bike Master Plan, prepared by TRC Tourism
and dated January 2016, be endorsed, and that Council:
a) Continue negotiations with the state government land managers (Parks
& Wildlife Service and Forestry Tasmania) plus Cement Australia in the
Kentish Municipality, with a view to securing a lease agreement over
the required land.
21st March, 2016
Page 22
b) Continue negotiations with the Tasmania Trail management committee
as required, though a formal lease is not required.
c) Allocate an amount of $7,000 in the current budget for the survey and
design development of the proposed Latrobe Mountain Bike Trail Flying
Fox,
d) Seek the following contributions towards development of stage 1 of the
combined Latrobe and Kentish Mountain Bike Plans:
Commonwealth Government
State Government
Latrobe Council
Kentish Council
$300,000
$150,000
$100,000
$ 50,000
e) Continue discussions with those detailed in point d) above with a view
to securing their funding contributions in the 2016-17 financial year and
seek a general agreement to complete funding over future stages
covering three financial years.
CORPORATE SERVICES DEPARTMENT
14590
FINANCE REPORT – FEBRUARY 2016:
Author
Corporate Services Manager
Annexure “H”
Financial Report
Recommendation
That the financial report for the period ending February 29th, 2016 as
tabled by the Corporate Services Manager be received.
14591
AUDIT PANEL COMMITTEE - MEETING HELD 23RD FEBRUARY, 2016:
Author
Corporate Services Manager
Annexure “I”
Minutes dated 23/02/2016
Recommendation
That the minutes of the Audit Panel Committee Meeting dated 23rd
February, 2016 as tabled for the information of Councillors be received
and noted and;
a) That the balance sheet be included in the financial reports on a
monthly basis.
21st March, 2016
Page 23
ENGINEERING SERVICES DEPARTMENT
14592
COMMUNITY ROAD SAFETY COMMITTEE – MEETING
FEBRUARY, 2016:
Author
Engineering Services Manager
Annexure “J”
HELD
9TH
Recommendation
That the Community Road Safety Committee Meeting Minutes dated 9th
and noted.
PLANNING AND BUILDING SERVICES DEPARTMENT
14593
BUILDING – APPLICATIONS ISSUED –FEBRUARY 2016:
A total of 23 building applications including 1 substantial compliance application
were submitted to Council for approval during the month of February 2016.
The conservative construction cost for these applications is $3,638,000. The
following are the categories of which the applications comprise – dwellings;
dwelling extensions; outbuildings and industrial/commercial.
Dwellings
Number of new Dwelling Applications
Individual New Dwellings -14
Change of Class applications
Demolition of dwelling
Estimated cost of construction
13
Latrobe – 6 (4 Dwelling & 2 Units)
Port Sorell –8 (7 Dwellings & 1 Units)
0
0
$3,163,000
Dwelling Additions/Alterations
Number of applications
Number of joint applications
0
0
$0
Outbuildings
Number of outbuilding only applications
Number of joint applications
Individual # of New Outbuildings
Demolition outbuilding
6
1
7
0
$95,000
Commercial & Industrial
Total Number of applications
3
$350,000
Other:
Plumbing application only
Building Certificates
Substantial Compliance
Estimated cost
1
0
0
1
$30,000
21st March, 2016
Page 24
Total applications (# in bold)
23
Listed below are the Commercial & Industrial building applications received:
Names
Address
Type of Works
Amount
D Anderson
167 Gilbert Street
J Weeda
143 Gilbert Steet
G Lynd
13 Burgess Way
Store & boundary
Wall
Refurbishment of
existing Shop
(Shadows)
3 x Storage Sheds
$20,000
$80,000
$250,000
Recommendation:
That the report advising of Building Applications submitted for the month
of February, 2016 be received.
14594
FEBRUARY 2016:
The following details the development applications received and their status:
February 2016 – New applications
Number
Developer
Address
11/2016
D L & A L Tueon
4 Roland View Rise,
Latrobe
12/2016
Mr C A Webber
13/2016
M J & M C Blokker
14/2016
15/2016
Jaws Architects Pty
Ltd
Mrs S A Christie
16/2016
Pfeiffer Family Trust
17/2016
D A & H J Wild
18/2016
T Laughlin
19/2016
G J & O A Jones
20/2016
G W Rattray&
M M Maine
21/2016
24/2016
B & I Reeves Family
Trust
GJ Gardner Homes,
Launceston
D L Baird &
R L Rapley
R B Reeves
25/2016
W A & RC Kelly
26/2016
RFS Projects P/L
22/2016
23/2016
9 Banksia Rise,
Shearwater
130 Wesley Vale
Road, Wesley Vale
189 Gilbert Street,
Latrobe
14 Hamilton Street,
Latrobe
39 Freer Street,
Shearwater
2/119 Shearwater
Boulevard,
Shearwater
13 Spring Grove,
Latrobe
8 Woodland Rise,
Northdown
9138 Bass
Highway, Latrobe
63-65 Gilbert Street,
Latrobe
23 Franklin Court,
Shearwater
74 Browns Road,
Port Sorell
2 Dumbleton Street,
Hawley Beach
3 Herbert Place,
Port Sorell
81 Joyce Street,
Proposal
Proposed dwelling &
shed
(reduced setback)
Proposed dwelling
Decision
Pending
Proposed sawdust
storage shed
Renovations to
existing service station
Proposed shop and
signage
Proposed shed
(Reduced setback &
increase in floor area0
Proposed carport
Pending
proposed 3 unit
development
Proposed dwelling and
ancillary dwelling
proposed dwelling
extension & carport
(reduced setback)
Proposed signage
Pending
Proposed dwelling
Pending
Proposed dwelling and
studio
Proposed deck
(reduced setback)
Proposed dwelling
(reduced setback)
Proposed dwelling
Pending
21st March, 2016
Approved
Approved
Pending
Pending
Pending
Pending
Pending
Pending
Pending
Pending
Pending
Page 25
27/2016
Huon Aquaculture
Group
28/2016
H P Justice
Existing Applications
43/2010
H J & A J Ruuskanen
Hawley Beach
Bass Highway,
Sassafras
(CT 158261/1)
73 Gumbowie Drive,
Port Sorell
1 Castle Drive,
Tarleton
61/2012
L Hyatt
Frankford Road,
Harford
(CT151175/1)
102/2013
SR & MJ Reeves
5 Merlot Court,
Hawley Beach
88/2014
Mr T V Burford &
Mr C W Wall
Dr J Joubert
87A Gilbert Street,
Latrobe
105 Blacks Road,
Wesley Vale
15 Ponsonby Court,
Port Sorell
152/2015
Planning
Development
Services
Mr & Mrs I J Jones
199/2015
Mr J P Coward
200/2015
2/2016
All Urban Planning
P/L
Mr R Natoli
3/2016
P J Atkinson
5/2016
6/2016
Mr G A & Mrs L E
Richards
Mr B Milverton
8/2016
M J Wright
9/2016
Mr J F Connelly & Ms
R Williams
Mr G R Crack & Mrs
N Hender
167/2014
71/2015
10/2016
Reibey Street,
Latrobe
(CT168803/1)
18 Estuary Views,
Shearwater
110-114 Gilbert
Street, Latrobe
108 Tarleton Road,
Latrobe
379 Moriarty Road,
Latrobe
1/7 Arthur Court,
Shearwater
4 Mackenzie
Crescent, Latrobe
68 George Street,
Latrobe
141 Summerhill
Drive, Port Sorell
3 Bryan Street,
Shearwater
Proposed oil & protein
extraction plant
Pending
Proposed dwelling
extension
Pending
Increase in Statutory
Floor Area for a
Building Incidental to a
Residence in the Rural
Residential Zone
Proposed shed and
reduced minimum
building setback – hay
shed
Reduced minimum
building setback for
proposed garage &
upper floor deck
Pending
Visitor
Accommodation
Proposed controlled
environment
agriculture
Proposed 2 lot
subdivision
Pending
Proposed 2 unit
development
Pending
Proposed dwelling
(reduced setback for
garage)
Signage and exterior
painting
Proposed Exercise
Shelters
Proposed Shed
(reduced setback)
Proposed Awning
Approved
Proposed Dwelling
Approved
Proposed Fence
Pending
Proposed Dwelling &
shed addition
Proposed 2 Unit
Development
Approved
Pending
Pending
Pending
Pending
Approved
Approved
Approved
Approved
Approved
N.B. Grey shaded areas are completed and will be deleted off the next report.
Recommendation
That the status report of development applications for the month of
February, 2016 be received.
21st March, 2016
Page 26
PLANNING AUTHORITY
In accordance with Clause 25(1) of the Local Government (Meeting
Procedures) Regulations 2015 the Chairperson advised that Council will
now act as a Planning Authority.
14595
DEVELOPMENT APPLICATION – PROPOSED SHOP AND SIGNAGE
Author
Statutory Planning Officer
Annexure “K”
Recommendation
That the report by the Planning Officer dated 9 March 2016
concerning development application DA 15/2016 be received and that
Council approve the proposed shop and signage at 14 Hamilton Street,
Latrobe subject to the following conditions:
1. Consent is for a temporary shop at 14 Hamilton Street, Latrobe
substantially in accordance with endorsed ground floor and second
floor plans.
2. The temporary shop may only operate for a maximum period of two (2)
years from the date of this permit.
3. Consent is for signage at 14 Hamilton Street, 126-132 Gilbert Street
and 133-135 Gilbert Street, Latrobe substantially in accordance with
endorsed signage detail: pages 4 and 5 and signage location plan.
4. Consent is for the statutory parking requirement to be reduced to zero
for the proposed use.
5. A qualified building surveyor is to assess the relevant portion of the
building in consideration of the proposed use and, if appropriate,
issue a Certificate of Compliance for a change of building
classification and occupancy certificate. A copy of the building
surveyor’s determination is to be provided to Council prior to the use
commencing.
6. Line marking, indicating parking spaces along the George Street
frontage at 11 Hamilton Street and along Hamilton Street, between
Cotton and Gilbert Streets, is to be established in accordance with
AS2890.5 – 1993 - Parking Facilities, Part 5: On-street Parking. Line
marking to be established by Council at the developer’s cost.
7. Signage must be erected along Hamilton and George Streets outside
the Girl Guides Hall indicating a drop off zone only between the hours
of 3:00pm and 6:00pm on Wednesdays. Signage to be established by
Council at the developer’s cost.
8. Signage must be erected at the entry to the Senior Citizens parking
area indicating that on-site parking is for users only from Monday –
Friday. Signage to be established by Council at the developer’s cost.
9. The existing vehicle crossing located in the road reservation from the
edge of the roadway to the property boundary is to be used.
21st March, 2016
Page 27
14596
PLANNING AUTHORITY:
Recommendation
That Council cease to act as a Planning Authority
CLOSED MEETING
14597
CLOSED MEETING:
Recommendation
That the following items be discussed in Closed Session:
14598 Apologies
14599 Leave of Absence
(Section 15 (2) (h) Local Government (Meeting Procedures)
Regulations 2015)
14600 Confirmation of Minutes – Closed Meeting held 15th February, 2016
(Section 34 Local Government (Meeting Procedures) Regulations 2015)
14601 Council Decision Status Report February, 2016– Closed Meeting
Section 15 (2) (g) Local Government (Meeting Procedures) Regulations
2015)
14602 Cradle Coast Authority Board Meeting Minutes held 9th February, 2016
(Section 15 (2) (g) Local Government (Meeting Procedures)
Regulations 2015)
14603 Cradle Coast Authority Representatives Meeting Minutes held 25th February,
2016
Regulations 2015)
14604 Dulverton Waste Management Authority Board Meeting Minutes held 18th
February, 2016
Regulations 2015)
14605 Lions Club of Port Sorell Inc. Caravan Park Meeting Minutes held 16th
February, 2016
Regulations 2015)
14606 Municipal Alliances Meeting Minutes held 22nd February, 2016
Regulations 2015)
14607 Closed Meeting Item Confidentiality
14608
OPEN COUNCIL:
Recommendation
That Council now revert to Open Council.
21st March, 2016
Page 28
Attachments
21st March, 2016
Page 29
Annexure "A"
LATROBE COUNCIL
MINUTES of an Ordinary Meeting of the Latrobe Council held at the
Council Chambers, Latrobe on Monday, 15th February, 2016 at 5.01pm.
ATTENDANCE:
Councillors: Mayor P. Freshney in the Chair, Deputy Mayor R. Rockliff, Crs. L.
Young, G. Sims, M. McLaren, J. Perkins, D. Dennison, G. Brown and G. Wicks.
Council Officers:
Mr. G. Monson (General Manager), Mrs. J. Febey
(Corporate Services Manager), Mrs. S. Holland (Planning and Building Services
Manager), Mr J. Magor (Engineering Services Manager) and Mrs. A. Daniel
(Executive Assistant).
Revd Chris Stafferton opened the meeting in prayer.
14550
APOLOGIES / LEAVE OF ABSENCE:
Nil.
14551
REGULATIONS 2015 – CLAUSE (7):
The Chairperson requested whether Councillors have a pecuniary interest in
any item on the Agenda.
14552
CONFIRMATION OF MINUTES – ORDINARY MEETING 18TH JANUARY,
2016:
Cr McLaren moved and Cr Brown seconded that the minutes of the previous
meeting of the Latrobe Council, held at the Council Chambers, Latrobe on
18th January, 2016 copies of which have been printed and circulated on
Annexure “A” of the Agenda, be taken as read and confirmed.
CARRIED UNANIMOUSLY
14553
PUBLIC PARTICIPATION AND QUESTION TIME:
There were no questions and comments forthcoming at the meeting.
GOVERNANCE UNIT
14554
COUNCIL WORKSHOPS:
Cr Rockliff moved and Cr McLaren seconded that information on topics
discussed at the 18th January, 2016 Council Workshop be received.
CARRIED UNANIMOUSLY
21st March, 2016
Page 30
14555
COUNCIL DECISION STATUS REPORT:
Cr McLaren moved and Cr Sims seconded that the January 2016 status
report of Open Council Meeting decisions be received.
CARRIED UNANIMOUSLY
14556
PORT SORELL ADVISORY COMMITTEE – MEETING HELD 2ND
FEBRUARY, 2016:
Cr Dennison moved and Cr Perkins seconded that the Port Sorell Advisory
Committee Meeting Minutes dated 2nd February, 2016 be received and
noted and;
a) That John Bowden and Anne Lockett be the representatives of a
subcommittee to discuss beach accesses with Council’s Engineering
staff;
b) That Council consider the establishment of a Youth Council in lieu of
spending funds on reviewing Council’s Youth Policy.
CARRIED UNANIMOUSLY
14557
MEETING HELD 3RD FEBRUARY, 2016:
Cr Perkins moved and Cr Young seconded that the Latrobe Sport and
Recreation Management Committee Meeting Minutes dated 3rd February,
2016 as tabled for the information of Councillors be received and noted
and;
a) That Mr Smith be appointed as the Latrobe Swimming Pool
Representative on the Latrobe Sport and Recreation Management
Committee.
b) That Cr McLaren’s resignation be received and a letter of appreciation
be sent to Cr McLaren in recognition of his service and commitment to
the Latrobe Sport and Recreation Management Committee.
c) That Mrs Carolyn McLennan’s nomination be accepted as a Community
Representative on the Latrobe Sport and Recreation Management
Committee.
d) That Council send a letter of appreciation to Mr Bob Dickson in
recognition of his years of service and commitment to the Latrobe
Sport and Recreation Management Committee.
CARRIED UNANIMOUSLY
14558
LATROBE AND DISTRICTS YOUTH CENTRE MANAGEMENT COMMITTEE
– MEETING HELD 2ND FEBRUARY, 2016:
Cr Young moved and Cr McLaren seconded that the Latrobe and Districts
Youth Centre Management Committee Meeting Minutes dated 2nd
21st March, 2016
Page 31
and noted and;
a) That Council approve the Latrobe and Districts Youth Centre Facility
Management Plan.
CARRIED UNANIMOUSLY
14559
WARRAWEE MOUNTAIN BIKE MASTER PLAN:
Cr Rockliff moved and Cr Dennison seconded that the report by Council’s
Tourism and Economic Development Officer dated 4th February, 2016
concerning Warrawee Mountain Bike Master Plan, be received and that
Council;
1. Advertise the draft master plan for public comment for a period of 21
days;
2. Continue negotiations with:
(i)
state government land managers (Parks & Wildlife Service and
Forestry Tasmania) plus Cement Australia in the Kentish
Municipality, with a view to securing a lease agreement over the
required land.
(ii) continue negotiations with the Tasmania Trail management
committee for access to their infrastructure.
CARRIED UNANIMOUSLY
14560
MARKET BY THE BEACH
Cr McLaren moved and Cr Dennison seconded that the report by Council’s
Community Development Officer dated 10 February 2016 concerning the
Port Sorell Surf Life Saving Club’s Market by the Beach initiative be
received and the Council commend the Port Sorell Surf Life Saving Club
on implementing this additional Summer activity at Port Sorell and;
1. That Council supports the PSSLSC’s hosting of Market by the Beach
on Easter Saturday (March 26, 2016) and a series of markets over the
2016-17 Summer, specifically on Friday, December 30, 2016 and
January 8, 15 and 20, 2017 subject to compliance with the Event
Management Plan and associated permit.
2. That Council offers ongoing support for the five staging’s of this event
(as listed above) with appropriate vegetation management to maximise
stallholder participation; the development of a traffic management and
parking plan; implementation of the traffic management and parking
plan and provide promotional support through avenues available to
Council.
3. That this support be funded through “Other Cultural Events” for the
Easter market and that an internal annual budget of $840 be allocated
and reviewed annually to effect this support for the December 2016
and January 17 Markets and potentially an Easter Market in 2017.
CARRIED UNANIMOUSLY
21st March, 2016
Page 32
CORPORATE SERVICES DEPARTMENT
14561
FINANCE REPORT – JANUARY 2016:
Cr Rockliff moved and Cr McLaren seconded that the financial report for the
period ending January 31st, 2016 as tabled by the Corporate Services
Manager be received.
CARRIED UNANIMOUSLY
14562
2015-16 BUDGET REVIEW AS AT 31 DECEMBER, 2015:
Cr McLaren moved and Cr Young seconded that the report by the
Accountant dated 10 February, 2016 concerning 2015-16 Budget Review
as at 31 December, 2015 be received and Council approve the
amendments to the 2015-16 Budget.
CARRIED UNANIMOUSLY
PLANNING AND BUILDING SERVICES DEPARTMENT
14563
BUILDING – APPLICATIONS ISSUED –JANUARY 2016:
Cr McLaren moved and Cr Wicks seconded that the report advising of
Building Applications submitted for the month of January, 2016 be
received.
CARRIED UNANIMOUSLY
14564
JANUARY 2016:
Cr McLaren moved and Cr Young seconded that the status report of
development applications for the month of January, 2016 be received.
CARRIED UNANIMOUSLY
PLANNING AUTHORITY
In accordance with Clause 25(1) of the Local Government (Meeting
Procedures) Regulations 2015 the Chairperson advised that Council will
now act as a Planning Authority.
14565
AMENDMENT 03/15 - ANALYSIS AND CONSIDERATION OF MERIT OF
REPRESENTATIONS
RECEIVED
DURING
STATUTORY
PUBLIC
EXHIBITION PERIOD:
Cr McLaren moved and Cr Rockliff seconded that the report by the Manager
Planning Services dated 9 February 2016 as circulated be received and
the Council resolve to:
1. Forward the required Section 39 report to the Tasmanian Planning
Commission with a copy of the submissions from the representors
and a recommendation that the Amendment be modified to:
21st March, 2016
Page 33
a. require an increase in the setback to 4.0m from the General
Residential zone and Residential Precinct for building
development in the Mixed Use Precinct; and
b. amend the maximum height in the Acceptable Solution for
Clause 32.4.6 to 10m for buildings within 4.0m of the General
Residential zone and Residential Precinct and 12m for other
development as per the desired outcomes for the site set out in
the Port Sorell Strategic Plan.
The motion was put and voting was as follows:
Those for the motion:
Deputy Mayor Rockliff
Cr Brown
Cr McLaren
Cr Perkins
Cr Sims
Cr Young
Those against the motion:
Mayor Freshney
Cr Dennison
Cr Wicks
The motion was therefore
14566
CARRIED
PLANNING AUTHORITY:
Cr McLaren moved and Cr Perkins seconded that Council cease to act as a
Planning Authority.
Council held a short recess at 6.02pm then moved into Closed Session at
6.04pm.
CLOSED MEETING
14567
CLOSED MEETING:
Cr McLaren moved and Cr Dennison seconded that the following items be
discussed in Closed Session:
14568 Apologies
14569 Leave of Absence
(Section 15 (2) (h) Local Government (Meeting Procedures)
Regulations 2015)
14570 Confirmation of Minutes – Closed Meeting held 18th January, 2016
21st March, 2016
Page 34
(Section 34 Local Government (Meeting Procedures) Regulations 2015)
14571 Council Decision Status Report January, 2016– Closed Meeting
Section 15 (2) (g) Local Government (Meeting Procedures) Regulations
2015)
14572 Camp Banksia Controlling Authority Meeting Minutes held 17th December,
2015
Regulations 2015)
14573 Camp Banksia Controlling Authority Meeting Minutes held 21st January, 2016
Regulations 2015)
14574 Cradle Coast Authority Board Meeting Minutes held 15th January, 2016
Regulations 2015)
14575 Lions Club of Port Sorell Inc. Caravan Park Meeting Minutes held 19th
January, 2016
Regulations 2015)
14576 Closed Meeting Item Confidentiality
CARRIED UNANIMOUSLY
14577
OPEN COUNCIL:
Cr McLaren moved and Cr Rockliff seconded that Council now revert to Open
Council.
CARRIED UNANIMOUSLY
As there was no further business the meeting was declared closed at 6.30pm.
Confirmed…………………………………..…………… MAYOR
Back to Agenda
21st March, 2016
Page 35
Annexure "B"
Minutes of the Port Sorell Advisory Committee Meeting held in the Meeting Room of the Port Sorell
Memorial Hall on the 8th March, 2016 commencing at 4.00pm.
1.
PRESENT
Cr Dayna Dennison (Chairman, 4.49pm), Keith Moylan (Vice Chairman), Mayor Peter Freshney
(4.06pm), Gerald Monson (General Manager), Anna Daniel (Minute Secretary), John Bowden,
Steve Bush, Hayley Crack, Anne Lockett, Ted Melvin, Glen Miles, Sue Moylan, Dudley Parker,
Barry Richardson, Russell Townsend, and Rebecca West and Eric Woodcock.
Observers: Chris Mole and Marie Barnes.
2.
APOLOGIES / LEAVE OF ABSENCE
Samantha Abblitt and Sue Moylan.
3.
CONFIRMATION OF MINUTES – 2nd February, 2016
Eric Woodcock moved and John Bowden seconded that the minutes of a meeting of the Port
Sorell Advisory Committee held 2nd February, 2016 be confirmed as a true and accurate
record of the business transacted.
4.
BUSINESS ARISING
a) Rubicon Estuary Management Plan (Including Weed Eradication)
A meeting was held with Jeremy Rockliff MP, Deputy Premier of Tasmania on Wednesday, 9
November, 2015 in relation to “Priority Projects” which included, the Rubicon Estuary
Management Plan.
Gerald Monson advised that he has spoken to various Members of Parliament in an attempt
to try to secure federal funding.
The Engineering Services Manager advised that an additional round of Green Army funding
for the Rubicon area has been approved.
It was resolved that this information be received.
b)
Police Report
The Police Crime Report was not received at the meeting.
Noted.
c)
Community Road Safety Committee (CRSC)
Council has written to the Department of State Growth regarding extending the 80km/hr
speed limit on Port Sorell Main Road to include the entry to Ghost Rock but is yet to receive
a response.
d)
Stormwater Management
A Community Stormwater forum was held 27th October, 2015 at the Banksia Centre.
Council’s Engineering Services Manager advised that consultation is progressing with
investigation and will include consideration of items raised at the community meeting.
Mr Jonathan Magor advised that the Consultant has the ‘model’ running and is now refining it
and is in the process of shortlisting potential priority projects to be considered by Council in
the 2016/17 financial year.
21st March, 2016
Page 36
The General Manager advised that Council is waiting for a Draft Report to be received from
the Consultant.
e)
Community Bushfire Mitigation Plan
Council’s Engineering Works Coordinator, Mr Jason Bellchambers advised Council
constructed a turning head at the end of Squeaking Point Esplanade with landscaping works
to be completed by March, 2016.
The Engineering Services Manager advised that TasFire is working with a number of
property owners in the area to undertake fuel reduction burns. Some adjoining Council land
has been identified and agreement made to include it in the scope of works.
f)
Port Sorell Former Landfill Site Development Plan
A meeting was held between Council Officers, Consulting Engineers IPD and representatives
of the Environment Protection Authority (EPA) in Launceston on Wednesday, 11th November.
IPD in consultation with Council staff will now prepare a preliminary rehabilitation
development plan for consideration by the EPA.
Mr Monson advised that the rehabilitation costs will be significant and Council will seek a
period of 6 years to undertake the works.
Council’s Engineering Works Coordinator, Mr Jason Bellchambers advised that Consulting
Engineers IPD are currently progressing the rehabilitation plan.
The General Manager advised that rehabilitation of the site could cost 3.5 to 10 million
dollars.
Noted.
g)
Directional Signage
Mr Monson previously advised that Councils Tourism and Economic Development Officer,
Chris Frankcombe is working on the Shearwater Village sign to be erected at the entrance,
(Alexander Street near the Industrial Estate) and the Engineering Services Manager is
working on the improved sign into the Industrial Estate.
Council’s Engineering Technical Assistant, Mr Nigel Rist, is reviewing the appropriateness of
existing residual signage and will prepare a recommendation.
The Chairman tabled a report at the October meeting from Mr Chris Frankcombe in relation
to Shearwater Village signage. Mr Frankcombe advised that the Shearwater Village retailers
had requested either the Alexander Street or Club Drive signs contain a list of the shops in
Shearwater Village (generic title like supermarket, pharmacy, etc., not the actual shop
name).
Mr Monson advised that a sign stating, “Shearwater Village…metres” with an arrow to the
right will be erected on the bank leading into the Industrial Estate on Alexander Street.
Mr Monson suggested that the Engineering Services Manager meet with Glen Miles to
discuss the removal of signage. Melissa Jemison stated that a better sign is needed for the
Banksia Centre as people end up going to Camp Banksia instead due to the difficulties in
locating the Banksia Centre.
21st March, 2016
Page 37
Mr Jason Bellchambers advised that the Shearwater village sign will be ordered and erected
and that the Banksia Centre signage is still being investigated.
Mr Jonathan Magor noted that signage for the Banksia Centre should be further considered
after the completion of the kerb and channel works along the frontage currently in Councils
budget.
Members discussed the various sign options. The preference of Council is a) the sign located
at the top left as it more closely resembles the road layout. Option c) showing Age Care and
Medical Centre is inappropriate as they are individual business activities.
The committee resolved that option c) is the preferred and most appropriate sign as
members stated that healthcare is not thought of as a business and that residents new to the
area need clear signage to locate medical care.
It was resolved that this information be received and that the sign showing Age Care
and Medical Centre be recommended to Council as the preferred sign.
h)
Proposed Community Noticeboard
Cr Dennison previously advised that she had spoken with the Manager of the Bendigo Bank,
Phil Martin regarding the possibility of having a community noticeboard displayed inside. Phil
Martin is presenting this proposal to the board for approval. Waiting on the decision from the
board.
At the October meeting, the Chairman referred to an email received from Cr Dennison by
Keith Haines at the Men’s Shed in Port Sorell requesting that Cr Dennison meet with Peter
French to discuss costs and various ways of constructing the noticeboard.
Cr Dennison advised that a meeting has not yet taken place with Peter French but will
arrange a meeting prior to the next PSAC meeting.
It was resolved that this item be heldover until the next meeting.
i)
Shearwater Clock
Cr Dennison met with Phil Martin at the Bendigo Bank to discuss the possibility of housing
the clock at the Bendigo Bank. Cr Dennison advised that she is still waiting on Phil Martin to
contact her with a decision from the Board.
Gerald Monson advised that he met with representatives from the Rotary Club who are
considering the clock as one of their projects.
Discussion revolved around housing the existing clock at the Bendigo Bank as a short term
measure. Costings and details of a four sided clock similar to that located in Mornington will
be obtained and discussed at the next meeting as a long term option.
j)
Beach Accesses
Initial discussions have been held with Replas regarding the design and use of hardwearing
recycled plastic products rather than timber or steel. The Engineering Services Manager, Mr.
Jonathan Magor previously advised that he is waiting to get quotes back.
Mr. Magor advised that;
(i) the beach and sand levels continue to change and a number of the proposed
sites no longer justify works at the moment; and
21st March, 2016
Page 38
(ii) beach accesses have been reviewed again and discussed with John Bowden.
Improvements were recently made to the access at Anderson Street. Council
will endeavoùr to have other accesses improved prior to the school holidays.
Council’s Engineering Works Coordinator, Mr Jason Bellchambers advised that beach
accesses are currently programmed to be constructed during March, 2016.
At the last meeting it was decided that John Bowden and Anne Lockett will be the
representatives of a sub-committee in relation to beach access issues as required. John
Bowden and Anne Lockett will meet with the Engineering Services Manager initially to
discuss the pontoon access.
The Engineering Services Manager, Jonathon Magor and Works Team Leader, Peter
Dawson met with Anne Lockett, Mary Buchanan, John Bowden and Eugene Holloway to
review the proposed pontoon access on Friday, 26 February, 2016.
John Bowden updated members on the meeting held with Council employees and that the
discussion revolved around solutions to the problem. On solution is to place an access or a
walkway over the top of the drains so that even if the tide is full you will still be able to walk
over the top. Works will commence after Easter.
k)
Youth Council
At the 15 February, 2016 Council Meeting, Council adopted the recommendation; “That
Council consider the establishment of a Youth Council in lieu of spending funds on
reviewing Council’s Youth Policy.” Membership of the Committee and draft terms of
reference is currently being researched.
The General Manager advised that Council’s Community Development Officer is currently
undertaking research and discussions with other councils. Once all the feedback is received,
information will be reported back to the committee for discussion.
At this stage Mayor Freshney congratulated Hayley Crack for being the recipient of the
Latrobe Lions Club Youth of the Year Award.
5.
OTHER BUSINESS
a) Town Planning Review (Steve Bush)
It is now several years since the “community Port Sorell town plan and future direction”
meetings and policy. Has the plan been achieved? What has been completed and what is
remaining. Which parts of the plan has the community been happy with and benefitted from,
and perhaps most importantly….do we need to make some changes moving forward?
Mr Monson advised that the major review undertaken in 2008 was to develop a 30 year plan
for the area. He agreed with Mr Bush that a review was now appropriate.
It was resolved that this information be received and that this item be added to a future
Council Workshop.
Cr Dayna Dennison arrived at this stage, 4.49pm.
21st March, 2016
Page 39
b) Security Cameras – Burgess Drive Industrial Estate, Shearwater (Steve Bush)
Can the Latrobe Council install security cameras in the Burgess Drive industrial estate at
Shearwater? We are getting plenty of through traffic and plenty of “action“ at night. I
understand some federal money is available to local government for security as some sort of
“national plan”? We are probably talking 3 cameras. As our office at Mountain Dew Ice is
open 5 days a week we are willing to have the feed.
Council advised that the Minister for Justice had opened the second round of funding under
the Safer Streets Programme. The funding is available for eligible organisations to fund
projects to install security-related infrastructure or remove environmental characteristics (such
as a lack of lighting or poor natural surveillance) that facilitate street crime in local retail,
entertainment and commercial precincts or public parks that have been identified as
experiencing problems with criminal or anti-social behaviour. However, this round for
applications closed on 2 March 2016. There are currently no plans for a third round.
It was generally agreed that it was a responsibility of the private sector to install security
cameras to monitor their premises.
It was resolved that this information be received and that this item be added to a future
Council Workshop for discussion.
c) Woolworths Car Park (Steve Bush)
The Woolworths car park has extended parking bays for caravans, boats, trucks etc. which
are needed and well used, particularly with 4 wheel drives towing long vans. These vehicles
all face the Salvos shop which is really the only way they end up facing. Unless they break
the law and go through the “no exit” sign to the right of the Salvos they can’t get out. (There
is a fine for this.) So for the third time in the last 2 weeks I’ve watched them try to get out.
They can’t back out because the cars park around them and restrict their swinging
room. They can’t go forward and turn. The only way out is through the no exit or in the bigger
tow trucks over the curb. Just a really stupid situation which needs fixing and quickly.
Council’s Engineering Services Manager advised that this is a private carpark and is not
managed by Council as such the Bendel group would need to be approached.
It was resolved that this information be received and that it be recommended to Council
that issues associated with parking at the Woolworths complex be brought to the
landowners attention.
d) Kerbside Signage (Glen Miles)
Over recent weeks it has become obvious that businesses have been blatantly ignoring the
fact that a permit is required from Council to place signs outside business premises. The
signs placed on the kerbside along Alexander Street represent a potential hazard to traffic,
apart from being unsightly and untidy.
Has the time come for council to notify all the offenders in writing, informing of their
obligations to apply for permits and warning them that council has the right to remove any
signage that does not meet with the regulations and is placed on the kerbside which is council
land?
In the past, Council officers have dealt with problematic signs on a case by case basis in a
manner similar to parking infringements.
Glen Miles advised that she had spoken with Council’s Engineering Technical Assistant, Nigel
Rist who informed her that Council has the option to remove the signs if they are located on
council land.
It was resolved that this information be received and that letters be posted to offenders
informing them of the regulations.
21st March, 2016
Page 40
e) Signage at Roundabouts (Glen Miles)
With the new signage in place indicating industrial areas, shopping precincts, medical centre,
aged care centre and after consultation with Council Officer Nigel Rist the poles at the
roundabouts at the end of Port Sorell Road and Alexander Street and Club Drive have largely
become redundant. They are unsightly, bearing too many signs and drivers entering the
roundabout should not be looking at small signs for direction and with the aid of GPS, and
other devices most people seem to be able to find directions.
Council’s Engineering Services Manager, Mr Jonathon Magor advised that the pole blade
signs indicate individual businesses and can be readily changed from time to time. The
recent installations are to highlight locations rather than specific operators. As such it is
considered that there is merit for both.
The General Manager, Gerald Monson to follow-up in relation to the removal of signs and
straightening leaning signs.
f)
Lack of Sun Cover on Play Equipment at Shearwater Park (Anne Lockett)
I raised it briefly at the Feb meeting & was not satisfied by The General Manager's
explanation for not having any cover. Gerald stated that "young people are in the habit of
wearing sun hats".
I refer to Council's target statement below.
“To fulfil Council’s statutory responsibilities through the Public Health Act 1997 by protecting
and promoting the health of Tasmanian communities and to reduce the incidence of
preventable illnesses, with regard to public health. This includes the health and safety of
people gathered in places to which the public have access.”
The General Manager advised the quote referred to was referencing feedback from Cr.
Dennison in regard to previous discussions regarding the erection of sun cover over
playground equipment.
Council’s Environmental Health Officer, Glenys Nichols advised that to use the target
rationale for covering the playground equipment would require every walking track to have
shade.
Cr Dennison provided background information to the decision made at the time not to have
shade cloth. At the time the community preferred to have a large playground rather than
shade cloth as children normally wear hats and sunscreen and there are trees nearby.
g) Dogs on Non-Dog Beaches (Anne Lockett)
Many residents of Hawley have asked for statistics in regard to number of dogs on beaches.
Are we able to request the number of fines which have been given out during the summer for
the whole of the Port Sorell area, please? The issue does not appear to have improved since
the Council declared a zero-tolerance policy to dogs on beaches (except those designated
beaches & times) in the November 2015 issue of "Council Coast & Country" plus an article in
the "Advocate".
Councils animal control contract provides for nine routine hours per week, (3 hours -Monday
Wednesday and Friday). Beach patrols are undertaken during designated routine hours;
therefore this limits the maximum number of patrols during a month to 12, unless Council pays
for additional hours. 7 beach patrols were undertaken in November, 10 during December and
12 in January. February statistics are not yet available. Matters such as dog attacks, which
21st March, 2016
Page 41
can be time consuming, sometimes prevent the contractor from maximising the number of
patrols.
The following infringements were handed out between November and 19 February, 2016;
∗ An on the spot fine to a lady on Freers Beach 4 November, 2015,
∗ On the spot fine 16 December, 2015,
∗ Infringement notice for a dog large tied near the beach by a member of the public; and
∗ Infringement notice issued 22 February, 2016 for a dog being on the beach.
The Animal Control Officer, Mr Ray McGinty advised Council that he can only issue
infringements if he sees someone in an area where they shouldn’t be. Quite often he goes to
the beaches and doesn’t see anyone on the beach with a dog and on occasion not even a
single person can be spotted on the beach.
It was resolved that this information be received and that:
i) Council report back to the next PSAC meeting to update members on the number of
infringements issued during the peak Easter period; and
ii) Council consider increasing the 2016/17 budget to cover increased Animal Control
patrols over peak holiday seasons.
6.
MATTERS PENDING / ACTION LIST
DATE
July 28th,
2015
ISSUE
Track to the beach down
either side of the Pontoon
Ramps.
COMMENT
At a previous meeting Council’s Engineering Services
Manager had advised that erosion would need to be
addressed in order to make the track accessible and
the likely cost would be approximately $2,000, and
although the location is at the highwater mark, and is
arguably part Council and part State responsibility,
the State is highly unlikely to assist.
The committee had endorsed that work be
undertaken to address the erosion on the track to the
beach on either side of the Pontoon Ramps, in order
to make the track accessible, and the report be
referred to Council for their consideration and for an
allocation in the 2015/16 budget.
The General Manager advised that the funding for
2015/16 has been allocated in Council’s budget.
Works are likely to be incorporated and consistent
with those identified in item 5i in the 2015/16 financial
year. In the current budget. Would like completed
before summer.
Reviewed and to be actioned with item 5 l.
September Alexander Street / Port
29th, 2015 Sorell Main Road
Entrance to Shearwater
and Port Sorell Areas
Cr Dennison mentioned that this topic should be
considered in 2016 when discussions on forward
strategic planning are taking place.
PLEASE NOTE: Shaded items will be deleted off the next Action List.
At this stage Cr Dayna Dennison congratulated Rebecca West on her success of being elected
girl Captain at Latrobe High School.
21st March, 2016
Page 42
7.
AGENDA ITEMS FOR NEXT MEETING – 5 APRIL 2016
Agenda items will be accepted by the Secretary up until 24 March 2016.
There being no further business the Vice Chairman declared the meeting closed at 5.23pm.
Back to Agenda
…………………………..
ANNA DANIEL
MINUTE SECRETARY
21st March, 2016
Page 43
Annexure "C"
LATROBE SPORT AND RECREATION MANAGEMENT COMMITTEE
Minutes of the Latrobe Sport and Recreation Management Committee held at the Function Centre,
Latrobe Recreational Ground on Wednesday 9th March, 2016 commencing at 5.30pm.
1. Attendance:
Deputy Mayor Rick Rockliff – Chairman (Latrobe Council)
Cr Gerrad Wicks – Acting Chairman (Latrobe Council)
Wes Poulton (Latrobe Council)
Adrian Ryan (Latrobe Bicycle Race Club - Proxy) until 6.20pm
Shelley Dodd (Softball Club)
Darren Nicolle (Latrobe Cricket Club)
Stephen Pearce (Tennis Club)
David Richards (Latrobe Federal Band)
Wayne Jaffray (Caretaker)
Adam Jeffrey (Sassafras Cricket Club)
Ursula Klug – Observer (Softball Club)
Carolyn McLennan – Observer (Community Representative)
Paul Smith (Latrobe Swimming Pool Committee)
2.
Apologies:
Gerald Monson (General Manager – Latrobe Council), Jason Sims (Latrobe Works), Donna Gillam
(Latrobe and Districts Youth Centre Management Committee), Jeanice Hinds (Latrobe Football
Club), Rob Beveridge – Acting Chairman (Community Representative)
3.
Confirmation of Minutes – 2nd December, 2015
Mr Richards moved and Mr Nicolle seconded that the minutes of the LSRMC meeting held on 3rd
February, 2016 as circulated be confirmed as a true record of the business transacted.
CARRIED
4.
Finance Report
The finance report to the end of February 2016 was circulated.
It was resolved that the finance report to the end of February, 2016 be received.
5.
New Lease Agreement
Draft lease agreements have been distributed to the Latrobe Federal Band, Latrobe Bicycle Race
Club of Tasmania, Latrobe Cricket Club and the Latrobe Football Club.
Mr Poulton tabled the revised draft lease agreement for the Latrobe Softball Club for review and
signing. Latrobe Tennis Club have returned their signed agreement and negotiations are under
way with Latrobe Football Club.
Mr Pearce requested that a copy of the finalised agreement be provided to the Clubs after both
parties have signed and that the lease amount payable by the Port Sorell Tennis Club be
provided to the Latrobe Tennis Club.
21st March, 2016
Page 44
It was resolved that this information be received and Mr Poulton arrange copies of finalised
agreements to Clubs.
6.
10 Year Draft Capital Works and Maintenance Program
The Football Club at a previous meeting advised that approximately 250 new chairs are required
for the Function Centre.
Rob Beveridge advised that the Thirlstane Golf Club asked members to purchase a new chair as a
way of replacing their supply. The Deputy Mayor advised that he together with the Mayor were
each willing to donate five replacement chairs for the Football Club as a way of starting a
campaign to get the new chairs as requested. Jeanice Hinds from the Latrobe Football Club
advised that the Tennis Club and the Latrobe Federal Band had each requested that they be
given access to some of the better chairs that are to be replaced. Jeanice advised that she would
discuss this proposal with the Football Club.
The Committee is currently waiting on feedback from the Football Club.
Mrs Hinds queried whether the Council would fund the 250 chairs. Mr Poulton advised that
Council would not fund purchase of the chairs.
The Council has invited the Committee to submit their proposals for 2016/17 annual budget and
long-term capital works projects. Each project will be assessed against objective criteria and
prioritised for inclusion in future capital works programs. Submissions should include sufficient
detail to enable Council to understand the entirety of the project.
In regards to above the Committee are requested to review and if required re-prioritise any
proposals documented in the Latrobe Sport & Recreation Management Plan – Budget Priority
List. Include any new proposals to the list or add capital work that has been identified and
minuted throughout the year.
The projects that have been completed and are scheduled for completion in the 2015/16 budget
are:a.
Recreation ground water connections
$ 50,000.00
b.
Reseal adjacent to the Grandstand
$ 80,000.00
c.
Reseal car parking in front of Youth Centre
$120,000.00
Minuted work throughout the 2015/16 budget:c.
Proposal of storage above gymnasium
d.
Nets over practice wickets
-
-
$ 16,000.00
$ 18,000.00
Capital Works allocation throughout 2015/16 budget:e.
Power assessment works
-
$ 60,000.00
Mr Poulton commenced discussions on the Capital Works budget working through the current
budget priority list. The discussion became focused more on the Bandroom requirements and
the likely costs involved if the Latrobe Federal Band were to stay in the current location as this
has a large impact on other works that have been proposed to be completed at the facility. The
21st March, 2016
Page 45
possibility for the Latrobe Federal Band to relocate was also discussed and the benefits placed
forward to the committee regarding storage were outlined.
It was resolved that this item be received and that:
i)
This item be further discussed at the 6th April 2016 meeting with Mr Monson present.
ii) Mr Poulton meet with the Latrobe Federal Band members to discuss and gain further
understanding of what is required by the Latrobe Federal Band and apply this when
weighing up all possible proposals, planning and outcomes.
7.
Storage at the Recreation Ground
Mr Monson advised that he had received an estimate from Mr Peter Dawson, the Team Leader
of Latrobe Works, that it would cost approximately $16,000 to open up the stairwell, install
stairs, construct the door frame and fit the door at the base of the stairs and make good and fit
balustrades along the cricket side and around the stairwell.
At the September 30th meeting Darren requested a copy of the brief for the stairwell to be
provided so that they could provide an alternative quotation.
Darren Nicolle advised that the brief had been received and that he has already received one
quote but that he was waiting on a couple more quotes that should be available in time for the
next meeting.
It was resolved that this item be held over until other quotations are received.
8.
Latrobe Recreation Ground Power Assessment
Jason Aherne, Electrical Contractor, had been commissioned to undertake an audit of the
Football Club Function Centre, the main Grandstand (southern end) and the bandrooms.
A report on the audit has been received by Council and the Committee’s recommendation that
an allocation of $60,000 be included in the 2015/16 Council Budget to upgrade electrical wiring
under the grandstand including a complete re-wiring of the band rooms was approved by Council
at its May meeting.
Mr Monson advised that estimates had been obtained to upgrade power within the recreation
precinct (excluding the area under the grandstand). Council’s Engineering Services Manager, Mr
Magor suggested this item be heldover until a decision is made on the future home of the band
rooms.
David Richards advised the committee that Latrobe Federal Band was not interested in moving to
other premises within the precinct. The concerns raised relate to noise complaints if the band
has a late rehearsal and being able to leave equipment setup at all times.
Wes Poulton and Latrobe Federal Band members have met and marked up a preliminary sketch
of proposed changes to the existing building. The design will incorporate an additional external
security light to the southern stand over the Groundsman’s storage shed.
Mr Poulton advised that Council are still keeping options open for possible relocation of the
Latrobe Federal Band.
21st March, 2016
Page 46
9.
Latrobe Hockey Club
At the September meeting Shelley advised that the Hockey Club queried whether there was an
appropriate location for their honour board which had recently been removed. Club
representatives were asked to consider an appropriate location for the honour board noting that it was
preferable to have the board remain in its current location.
Darren advised that he would check on the measurements to see if a junior soccer field could be
located on Perkins Park with access to the clubrooms.
Mr Nicolle advised that the current fields are too short for junior soccer.
Council are in receipt of a letter regarding establishing a Latrobe Croquet Club utilising the
existing Latrobe Women’s Hockey Ground and clubrooms. A meeting will be arranged with
Croquet representatives, to discuss their proposal and an invitation to the next Sport and
Recreation Committee meeting will also be offered to brief the committee.
10.
Potential Risk Issues – Use of Cricket Nets Adjacent to Tennis Court Area
The President of the Latrobe Tennis Club, Stephen Pearce and the President of the Latrobe
Cricket Club, Paul Dickson have both raised issues with balls flying from the cricket nets onto
adjacent land with potential near misses of tennis players, pedestrians and cars parked in the
vicinity of the area.
The General Manager met with Mr Pearce, Mr Dickson and with the Ground Caretaker, Jason
Sims at the nets on Thursday, 22nd October, 2015 when it was agreed that:
1. The gate leading into the area should be shut each week day at 4.00pm during daylight
savings hours and signs erected advising of this new arrangement;
2. Costings be obtained to place a net over the two turf wickets; and
3. A costing be obtained to install a gate onto the large area where the macrocarpa pines stood
and the stumps be removed to allow for parking during the summer period.
Jason Sims advised that he has obtained quotes to have a roof put on and to have the stumps
removed. Jason stated that netting to cover the whole turf area will cost $4,300 and advised that
a cheaper option would be to have bird netting to cover the same turf area at a cost of around
$400 although it would need to be replaced frequently. More quotes are forthcoming.
Stephen Pearce advised that the Friday night cricket users are parking in an unorderly way in the
carpark restricting access to the tennis club. Darrin Nicolle advised he would follow up and
discuss with the user group.
A proposed plan and budget totalling $18,000.00 has been completed by Council with a copy
forwarded to the Latrobe Cricket Club for review and to provide further advice regarding partial
funding by Cricket Tasmania.
Mr Nicolle proposed a 2nd option to reinstate turf wicket in the 2x existing practice nets running
from north to south.
Mr Poulton followed up with Mr Paul Dickson (Latrobe Cricket Captain) and received
correspondence detailing the following:Latrobe Council OPEN Agenda
21st March, 2016
Page 47
“have spoken to Nathan Dennis (cricket tas) and forwarded him the netting proposal and
pricing. Cricket Tas grants are available at the beginning of each season, and one third of
project cost is available to be funded by them - so in this case approx 6 thousand dollars !
He is very confident that this project will qualify for the funding, but we cannot submit the
application until leading into next season (septemberish ??).
We have stopped using the turf nets since our major issues with the safety of the tennis
club, which probably has been of some disadvantage to us, but we are willing to stomach
that for this season!
Using the other nets Darren suggested may alleviate some of our issues, but I fear it may
just create others, essentially shifting our problems !
I am happy to discuss or meet you mate anytime if you have any further questions. Or call
me on 0418382537 anytime.”
regards
Paul Dickson
President
Latrobe Cricket Club
It was resolved that this information be received and it be recommended to Council that prior
to commencement of the 2016/17 Cricket season that a grant application be submitted to
Cricket Tasmania to gain part funding for the proposed netting cover.
11.
Water Meter Rationalisation Work
Mr Poulton would encourage any feedback regarding how the project was delivered and
completed by Council.
Mr Pearce advised that the Tennis Club had no water at the end of one working day as the main
stop tap to the facility was not turned back on. Mr Pearce subsequently called Mr Peter Dawson
and this was rectified that afternoon.
Mr Poulton advised that the water would be required to be turned off from 4:30pm Thursday
10th March 2016 for rectification of a leak on the Last St side to occur.
12.
Latrobe Football Usage
Latrobe Football Club and the Council have met and discussed 3 additional games and training
during this season. These include senior ladies, junior ladies and under 12 sides. Council have
been requested to investigate possible options for this to move forward. Possible options put
forward are Perkins Park, Softball Ground or Latrobe High School.
It was tabled and discussed about upgrading both Perkins park and the Junior Grounds utilising
these more for training to ease the pressure on the main ground. It was mentioned that the
current fields have a hard surface and contribute to injuries. It was the belief of some members
that this lower usage of the main ground would offset the cost providing funds to maintain the
other fields.
It was resolved that this information be received and Mr Poulton will review costs associated
with upgrading both Perkins Park & Junior Grounds surfaces with advice from Mr Sims, and
provide feedback to the Committee at the 6th April 2016 meeting.
13.
Caretaker’s Report
21st March, 2016
Page 48
Mr Jaffray advised that the ease lever on the hot water pressure relief valves could be
removed resolving the issue of them being engaged water continually running out. Mr Peter
Dawson to review and remove ease levers to the three (3) cylinders at the rear of the change
area.
The concert being proposed for the March 2016 long weekend is not going ahead. The
Committee and Council were supportive of this but the private organiser could not gain the
required support from others.
It was raised that due to the amount of users of the facility that a drinking fountain be
installed in close proximity to the grounds. Mr Poulton will provide information, detail on
where or if this could be installed.
14.
Groundsman’s Report
No Report
15.
Club Reports
15.1
Latrobe Federal Band
The Latrobe Federal Band will be performing at the Latrobe Memorial Hall on the 20th
March in preparation for their upcoming National Competition in Adelaide held over the
Easter period. This event will be open to the public and all are welcomed to come along.
Mr Richards advised that $34,000.00 has been raised to fund the trip since December
2015.
15.2
Latrobe Football Club
No Report
15.3
Softball Club
Mrs Dodd advised that the Softball Club is now moved into its winter roster which is
played on Sundays and will be sharing the kitchen facilities with Junior Football. The
Softball Club advise that they were not aware of this and require clarification on how this
is to work. Mr Poulton will arrange a meeting between the two (2) clubs and resolve a
way forward.
A reminder to all users upon leaving the facility that the clubrooms are left clean, the
lights are turned off and the door locked.
15.4
Sassafras Cricket Club
Mr Jeffrey advised that the club have not gained a positon in the finals this year for the
first time in many years. The club is continuing to work on their grant application to
extend the club premises and that “A Day for Butt” held on the 21st February raised
$3,500.00. Mr Jeffrey advised that the fundraiser will only run for one more year.
15.5
Latrobe Cricket Club
No report.
15.6
Latrobe Bicycle Race Club
No report.
15.7
Latrobe Tennis Club
Mr Pearce advised due to overwhelming member numbers that the Latrobe Tennis Club
are now not actively recruiting new members but will also not turn away new members.
Latrobe Tennis Club is negotiating with Devonport Tennis Club and Port Sorell Tennis Club
to provide a local competition gaining further interest in the sport and utilising the three
21st March, 2016
Page 49
(3) facilities to deliver this. Mr Pearce proudly announced that one of their junior U12
girls is currently ranked number 1 on the northwest coast and ranked 4th in Tasmania.
15.8
Latrobe and Districts Youth Centre
No report
15.9
Latrobe Swimming Pool
Mr Smith thanked the Committee & Council for his appointment as the Latrobe
Swimming Pool representative and looks forward to working with all into the future.
15.10 Community Representatives
No report
16. Next Meeting
The next meeting for 2016 will be held on Wednesday, 6th April, 2016 at 5.30pm.
There being no further business, the Acting Chairman thanked members for their attendance and
closed the meeting at 6.30pm.
Back to Agenda
Wes Poulton
Secretary
21st March, 2016
Page 50
Annexure "D"
BANKSIA CENTRE COMMITTEE Minutes of the Banksia Centre Committee held at the Banksia Centre on Wednesday 2nd March, 2016 at 10.00am 1.
ATTENDANCE
Cr Garry Sims‐ Latrobe Council ‐ Chairperson
Mrs Samantha Bell ‐ Manager, Camp Banksia
Mr Wes Poulton – Latrobe Council, Building and Facilities Officer
Mr Warren Lockett – U3A
Mr Rob Atkinson – Camp Banksia Controlling Authority
Invited Guest
Mr Rob Beveridge – Bendigo Bank Representative
2.
APOLOGIES
Mr Gerald Monson‐ Latrobe Council, General Manager
Mr John House – (Major organiser of rosters)
3.
CONFIRMATION OF MINUTES ‐ 25TH November, 2015
Mrs Bell moved and Mr Poulton seconded that the minutes of the Banksia Centre
Committee meeting held on Wednesday 25th November, 2015 as circulated be
confirmed as a true record of the business transacted.
CARRIED 4.
U3A COMMITTEE REPRESENTATIVE
Mr Warren Lockett has been appointed by the U3A as their nominee and subsequent
representative for the Banksia Centre Committee. Mr Lockett is the current President
of the Port Sorell U3A, previously a committee member of the Thirlstane Golf Club
and Port Sorell District Community Bank steering committee. He has extensive
experience in various sectors of management, strategic, operational, financial and
directorial responsibilities.
Cr Sims welcomed Mr Lockett to the committee as the representative of the U3A. 5.
BANKSIA CENTRE – DEFECT LIST
At the last meeting Samantha circulated a defect list which she had prepared relating
to the formal takeover of the Banksia Centre. Mr Leigh Dell from Artas attended the
meeting to discuss these issues. Mr Dell advised that Artas was holding a bond of
$53,000 and although the maintenance period finished in October the roof
maintenance period had been extended indefinitely until the leaks were fixed and
other defect items would be carried forward until complete.
It was agreed at the meeting that Mr Poulton in conjunction with Mrs Bell to
monitor and follow up defect items with Artas until all completed.
In conjunction with the defect list it has been noted that the hot water line is not
21st March, 2016
Page 51
lagged with insulation. Artas will be notified to address with contractor and add this to defect list It was resolved that this information be received. 6.
FINANCE REPORT The Finance Report to the end of January, 2016 was circulated for consideration. Mrs Bell noted that Camp Banksia has provided approximately 40% of the current revenue for Banksia Centre. It was resolved that the finance report to the end of January, 2016 be received. 7.
8.
10 YEAR DRAFT CAPITAL WORKS Mr Monson has received correspondence from The Council has invited the Committee to submit their proposals for 2016/17 annual budget and long‐term capital works projects. Each project will be assessed against objective criteria and prioritised for inclusion in future capital works programs. Submissions should include sufficient detail to enable Council to understand the entirety of the project. Mr Lockett raised concerns with time allowed to complete planning of capital works and requests that more time be required in the future. Mrs Bell tabled a list of capital works for consideration. Items being: ‐ a. Folding stage to Performing Arts $12,000.00 b. Non‐folding stage to Performing Arts $4,000.00 $5,000.00 c. Lounge suit to foyer d. Protective floor coverings to court surfaces $35,000.00 It was also suggested that further consideration in the future capital works for roll out tiered seating be installed in the Performing Arts. Mr Poulton to review products, costs, how this would work in the area available and present to the committee for review. It was resolved that this information be received and the capital works outlined be submitted to Council for consideration. PITCAIRN St FENCING Quotations have been received on three (3) different proposed types of fencing for the frontage along Pitcairn St. Mr Poulton tabled fence quotations of rural type fencing, chainmesh fencing, galvanised steel post and rail fencing all with powdercoated options. An additional product produced by Replas manufactured out of recycled plastic was also tabled. Discussions were completed and it was agreed that a raw product would be acceptable in lieu of powdercoated or painted surfaces. During the discussion it was raised that a Treated Pine post and rail fence should be considered and priced. Mr Poulton will complete budget costing and provide information to the committee. Latrobe Council OPEN Agenda
21st March, 2016
Page 52
It was resolved that this information be received and Mr Poulton provide an estimate for Treated Pine post and rail fencing. 9.
TRANSITION TO COMMITTEE OF MANAGEMENT At the previous committee meeting it was recommended to the Council that the Banksia Centre Management Steering Committee should be wound up and replaced by a management committee for the Banksia Centre comprising of representatives from; 
Council 
Camp Banksia Controlling Authority 
Camp Banksia Manager 
Port Sorell Primary School 
U3A Committee 
John House (Major organiser of rosters) 
Council employee (Secretary) Mr Monson advised that the following is an extract from the Facility Management Plan for 2015‐16 relating to the Banksia Centre – Committee Terms of Reference. “The Banksia Centre Committee is a Special Committee of Latrobe Council established pursuant to Section 24 of the Local Government Act 1993. The Committee is closely aligned with the Camp Banksia Controlling Authority and shares operational and marketing resources and support of the Camp Banksia Managers. 1.
Responsibilities of the Banksia Centre Committee 
Maintain a Management Plan for the facility with the assistance of Council staff that is reviewed and adopted annually 
Identify and support activities to achieve the Banksia Centre Management Plan goals, particularly relating to growing and maintaining Centre usage 
Represent users of the Banksia Centre in matters relating to facility maintenance, functionality, administration and cleaning 
Reach consensus within the Banksia Centre Committee on the prioritisation of maintenance and capital works 
Provide recommendations to the Centre manager on maintenance priorities 
Provide recommendations to the Latrobe Council on capital works requests via processes outlined in the Facility Management Plan 
Seek sponsorship, donations, grants and fundraising opportunities for the Banksia Centre with the assistance of Council staff 
Make decisions on any requests to display, affix, paint or exhibit any permanent signage / sponsorship logos on the interior or exterior of the Banksia Centre 
Monitor the Banksia Centre operational budget and provide guidance to Centre managers to assist operational decision making 
Submit to Council no later than 31st March each year, a Banksia Centre fee Latrobe Council OPEN Agenda
21st March, 2016
Page 53

proposal and a prioritised capital works list for the following financial year (July 1st to June 30th) Ensure compliance with Latrobe Council’s risk management policy and procedures. 2.
Restrictions on Committee powers The Committee does not have the power to impose fees, taxes, rates or charges; rebate rates or charges; award grants; borrow money; make a by‐law; execute a deed; sign a contract; institute a legal proceeding; call for tenders; provide direction to Council staff; and advertise for and/or appoint an employee. 3.
Responsibilities of Latrobe Council 
To insure the Banksia Centre building, fixtures and any contents owned by the Council 
Insure the Committee members in respect of public liability 
Consider through its budgeting process all capital works improvements recommended by the Committee 
Provide feedback to the Committee via the Chairperson on the status of Committee recommendations 
If requested by the Centre manager, provide support to the Camp Banksia maintenance staff via the Latrobe Council Works Department 
Endorse an annual operational budget prepared for the facility by the Centre manager for inclusion in the Banksia Centre Management Plan 
Manage and maintain employment agreements for Camp Banksia staff to enable Banksia Centre operations 
Nominate representatives of Council to be members of the Banksia Centre Committee 
Via Camp Banksia management, prioritise and schedule maintenance works taking into consideration the recommendations of the Committee 
Via Camp Banksia management, maintain seasonal user agreements and document any new agreements for the Banksia Centre. Committee Membership The Committee shall consist of at least seven (7) and no more than ten (10) members, comprised of the following: 
Three (3) representatives of Latrobe Council of whom one (1) shall be an elected representative in the position of Committee Chairperson, one(1) shall be the Banksia Centre manager, and one (1) shall be in the position of Committee Secretary 
Between three (3) and six (6) representatives from seasonal Banksia Centre users and other community groups 
One (1) representative of the Camp Banksia Controlling Authority. 4.
Representatives of seasonal users of the Banksia Centre can be invited by the Chairperson to join the Committee at any time. The appointment of new Latrobe Council OPEN Agenda
21st March, 2016
Page 54
Committee members is to be recorded in the Committee meeting minutes. The Secretary issues agendas in accordance with the Chairperson’s instructions, and records and distributes meeting minutes. All Committee membership positions are held on a volunteer basis. 5.
Meetings 
Ordinary meetings of the Banksia Centre Committee take place once per quarter in February, May, August and November at a Banksia Centre meeting room to transact ordinary business and any other business on the agenda 
The February meeting is when the Committee finalises the maintenance and capital works request list and hire fee structure for submission to Council. May is when the Committee reviews the Centre’s Management Plan for the coming financial year 
The ordinary meeting procedures will include these matters: o
Welcome and apologies o
Confirmation of minutes of the last meeting o
Banksia Centre manager’s report on the status of facility bookings, maintenance items, cleaning issues, and security matters o
Review of operational budget o
New maintenance issues and/or improvement ideas o
Progress of Management Plan activities o
General business o
Confirmation of next meeting and meeting close. 
The Chairperson may at any time convene special meetings of the Committee and must also convene a special meeting if requested by the Committee 
The Chairperson, or in his/her absence, the Secretary, is to preside at any meeting of the Committee 
The person presiding at a meeting may take any reasonable steps to remove a person from a meeting if the person disrupts or tries to disrupt the meeting 
The quorum at any meeting of the Committee is an absolute majority of the members appointed to the Committee 
A meeting may only make recommendations to Latrobe Council if a quorum is present. 6.
Declaration of Interest 
A member must not participate in any Committee discussion or vote on any matter regarding a potential supplier, service provider or contractor for the Banksia Centre where the member has an interest; or is aware or ought to be aware that a close associate has an interest 
A member must declare any interest in a matter before discussion on that matter commences. On declaring an interest, the member is to leave the room in which the meeting is being held for the duration of the discussion and decision Latrobe Council OPEN Agenda
21st March, 2016
Page 55


The secretary is to ensure that the declaration of interest is recorded in the minutes of the meeting If a member fails to comply with this section, Council may bar the member for a period not exceeding 7 years and dismiss the member from the Committee. 7.
Minutes The Secretary is to record in the minutes of ordinary or special meetings, details of: 
Any matter discussed at the meeting; and 
Any decision/recommendation made at the meeting The minutes of an ordinary or special meeting are to be: 
Circulated to all members; and 
Forwarded to the Council General Manager; within one (1) week of the meeting taking place. The minutes of an ordinary or special meeting are to be confirmed as a true record at the next meeting by motion of the Committee and signature of the Chairperson. It was resolved that this information be received with further clarity for Committee members regarding Council responsibilities in setting fees. 10. ITEMS PENDING a) Risk Management Procedures Council’s WHS/ Risk Officer completed a risk assessment of the facility following the project completion. The following actions had been listed in the Assessment and Management Plan and were updated at the last meeting: Person Responsible Check requirements for gas cylinder restraints Architect Install placarding for flammable gas storage Camp Banksia Install light covers low hanging lights orig sections Camp Banksia Install signage in rooms – hot surfaces Camp Banksia Inspect outside areas old barbed wire and remove Camp Banksia Install padding to all steel H sections old stadium Camp Banksia Install flyscreen sleeping quarters window Camp Banksia Install covers light fittings in corridor Architect Install wire mesh exit lights original section Camp Banksia Replace backboard and hoop in new stadium Council Install visual aid entrance window Architect b)
Progress Completed Completed Pending Completed Completed Completed Completed Not Required Defect List Completed Not Required It was resolved that this information be received. Scoring equipment Latrobe Council OPEN Agenda
21st March, 2016
Page 56
ACROMAT have provided an estimate of $7,168.70 for an electronic scoreboard. Council had approved the Committee request to provide an allocation within its 2015/16 capital budget. Mr Poulton will table further information and details on the other brands that have been sourced. It was resolved that Solid Scoreboards will supply the scoreboard and shot clocks and be installed in a location directed by Mrs Bell and Mr Poulton. c)
Port Sorell District Committee Enterprise Limited – Request to install Promotional Signage inside the Port Sorell Community Centre Mr Rob Beveridge, Sponsorship/Marketing Committee wrote stating, “As a bank that gives back to its local community, we feel it would be appropriate to place signage in the Centre. We are all about sharing profits and making a real difference in our community, and to help get that message across we are looking at installing signage in suitable areas. The Board of Port Sorell District Community Enterprises Limited already supports the Community Centre by holding all its monthly Board meetings in the meeting room. Any extra workshops are also held there. We are hopeful you will give permission for our signage, and look forward to hearing from you. Representatives from the Bendigo Bank have been invited to attend the meeting and discuss their proposal. Mr Beveridge attended the meeting and outlined Bendigo Banks proposal. The Committee was supportive of the proposal as Bendigo is a not‐for‐profit organization and provides 80% of funding back into the community. The advertising sign size would be approximately 1m high x 1.5m wide and be fixed to an internal wall in the gymnasium. It was resolved that it be recommended to Council that Bendigo Banks proposal be received and the advertising sign be installed with no additional charges subject to review by Mr Poulton of Councils signage policy and location approval by Mrs Bell and Mr Poulton. 11. MARKETING It was discussed that a marketing strategy is required for the Centre starting with a review of the usage plan. The Committee agreed that Miss Amanda Wilson would be ideal to assist in creating the framework and providing advice after an initial preliminary process being commenced by the Committee. During this discussion it was also a request that a marketing budget be provided by Council helping to guide the committee through the process. It was resolved that this information be received and the usage plan be discussed at the May 2016 meeting. Latrobe Council OPEN Agenda
21st March, 2016
Page 57
12. GENERAL BUSINESS – ISSUES FROM PREVIOUS MEETING
a) Light Switch
Mr Monson advised that he had raised this issue with the architects, (no light switch to
enter the foyer of the Centre from the Camp Banksia side.
Mr Dell advised Artas will follow up with JMG Engineers regarding this.
It was resolved that this information be received and followed up with the defects.
b) Signage
Mr Monson advised that signage would be reviewed as part of the upgrade to Pitcairn
Street roadworks.
It was resolved that Mr Poulton provides preliminary designs for the signage and
circulates for Committee members to review.
c) Car Parking – Bollards
Mr Monson advised that this item was included in the 2015‐16 budget.
Mr Poulton advised that bollards have been received and Mr Peter Dawson will be in
contact to arrange installation.
d) Entry ‐ Trees
Cr Sims raised that three (3) trees at the entrance require removal and replacement. Mrs
Bell advised that there is no provisions at the front of the building to access water.
It was resolved that Mr Poulton will address installation of tap and discuss replacement of
trees with the Latrobe Works Horticulturist.
e) Committee Meeting Dates
Mr Poulton will provide the Committee meeting dates and times for the remainder of the
year.
th
13. NEXT MEETING – 10:00am WEDNESDAY 25 May, 2016
There being no further business the Chairman thanked members for their time and closed the meeting at 11:00am Back to Agenda
21st March, 2016
Page 58
Annexure "E"
PORT SORELL MEMORIAL HALL COMMITTEE MINUTES
OF MEETING HELD ON JANUARY 28TH 2016 at 7.08pm
PRESENT - A & R Donoghue, R Townsend, J Nicholls, D Dennison, C Smith D & L
King & Wes Poulton.
APOLOGIES - C & J Mulligan; M Badcock; E Woodcock & pending new member
R Bramich.
MINUTES OF PREVIOUS MEETING - As read, moved A Donoghue seconded J
Nicholls.
MATTERS ARISING • A Donoghue advised Playgroup to removed tables & clutter, in the storeroom.
• Council will attend to all high maintenance work.
• R Donoghue has repaired holes in the storeroom wall.
• Thank you to D King for the wash down of the Hall before Christmas.
• Thanks to Judith Bramich for donating fry pans from the P S Lions Relay for Life.
• A Donoghue & I to purchase oven trays. Moved D King seconded C Smith.
• Thanks to E Woodcock, re-locks on the doors.
• The hot water overflow has to stay where it is in the kitchen.
• Hall cladding was discussed with Wes Poulton from the council. He advised Ultra
colour bond was best for this (sea salt area) We will decide on colours later. He
will return to the Feb. meeting re-sketches of cladding designs.
• Letter on “Authority controlling” was explained by D Dennison.
• It was mentioned that Glen Miles or Michelle Dutton may help with applying for a
grant for the cladding.
• Budget submission - R Donoghue & I to sort.
CORRESPONDENCE Inward • Controlling Authorities notice from Council.
• Letter from Council re-external cladding.
• Letter from Council re-Budget submission.
Outward Emails - AGM & General meeting notes sent to D Dennison & Council.
moved D Dennison seconded J Nicholls carried.
FINANCIAL REPORT - as distributed - moved C Smith seconded D King.
GENERAL BUSINESS • Carpet was cleaned at the end of 2015
• D King mentioned we should put Historic photo’s up in the Hall.
• It was decided by all members not to charge Historic group for their display on
Aust. Day & also Port Sorell Lions “Relay for Life” book sale.
• R Townsend mentioned Fred Bishop may attend the Anzac Day as a guest.
• A notice for starting the oven needs to be laminated & displayed on the wall.
NEXT MEETING - Thursday 25th February 2016 at 7pm.
Meeting closed - 8.25pm
21st March, 2016
Page 59
Annexure "F"
SUBJECT:
CAMP BANKSIA CONTROLLING AUTHORITY – PROPOSED
CHANGE TO A SPECIAL COMMITTEE OF COUNCIL
AUTHOR:
GENERAL MANAGER, GERALD MONSON
DATE:
8 MARCH 2016
FILE REF:
1.
PURPOSE OF REPORT
To consider a recommendation by the Council’s General Manager to abolish the Camp
Banksia Controlling Authority in accordance with section 29(5) of the Local Government
Act 1993 and to replace it with a special committee of Council.
2.
BACKGROUND INFORMATION
In 2005 the Council established the Camp Banksia Controlling Authority in accordance
with Section 29 of the Local Government Act 1993.
The Authority was established to manage and administer Camp Banksia including:
i)
promoting its use as a recreational, educational and residential camp facility and
by the local community; and
ii)
the granting of subleases or other rights to use areas within that property.
Prior to the establishment of the Controlling Authority the State Government had
proposed to sell the land and following strong opposition from the local Port Sorell
community the State Government agreed to transfer the property under the lease
arrangement to the Latrobe Council.
The Controlling Authority, consisting of three independent members, has worked hard
over the last ten year period and has greatly improved both the appearance and
operation of the Camp. However, following recent discussions with the Controlling
Authority members it has become clear that substantial capital funds are required to
upgrade the Camp to meet current customer needs with no guarantee that the Camp will
operate without significant operating losses into the future.
The current Capital Works Program for Camp Banksia includes the following priorities:
2016/17
Camp Banksia Redevelopment Study – pedestrian pathways
$12,500
2017/18
Camp Banksia Redevelopment Study – upgrade She-oak cabins
$80,000
2018/19
Camp Banksia Redevelopment Study – upgrade Blackwood cabins
$80,000
2019/20
Camp Banksia Redevelopment Study – upgrade Boobyalla cabins
$80,000
Camp Banksia Redevelopment Study – seating and landscaping
in community zone
Camp Banksia Redevelopment Study – level and resurface sports field
$15,000
$30,000
21st March, 2016
$297,500
Page 60
The Camp Banksia Controlling Authority has also listed the following improvement works
to improve Camp Banksia over future years;
•
•
•
•
•
•
•
•
Resurface sports fields including appropriate irrigation and drainage
Resurface tennis courts
Provide adventure based and physical fitness equipment
Provide new workshop facilities
Provide additional self-contained accommodation
Improve the outdoor floor surface of the self-catering kitchen ($14,680)
Install in-ground watering system ($5,600)
Install an in-ground fire pit ($5,000)
The estimated loss on the operation of Camp Banksia for the 2015/16 financial year is
$39,960. The operating cost is expected to increase by approximately $50,000 when the
ownership of Camp Banksia is transferred to Council in the near future and a full
depreciation charge on the buildings is included within Council’s budget.
The General Manager met with members of the Camp Banksia Controlling Authority on
Thursday, 25 February, 2016 when the future of the camp was discussed.
There was general agreement that the Controlling Authority has done all that it could
within the existing budget constraints and they could understand that it may be best for
Council to take on management of Camp Banksia and work with the Port Sorell
community on future use of the site.
3.
COMPLIANCE WITH STRATEGIC PLAN
The Council’s Strategic Plan titled, “Our Place, Our Plan” details as an objective under
section 1.3; Buildings and Community Facilities, “to ensure Council owned buildings are
maintained to a safe and functional standard and meet community needs.” Strategies
included under this objective are:
1.3.4 Consider the recommendations contained in the Camp Banksia redevelopment
Study 2010 Report and include in the 10 Year Capital Works Program; and
1.3.5 Secure ownership of the Camp Banksia site.
4.
FINANCIAL IMPLICATIONS
The Camp Banksia Redevelopment Study 2010 report recommended that significant
expenditure be undertaken at the Camp over the next ten year period to enhance the site
and future phases of the development of the Banksia Centre. The Controlling Authority
recently advised Council that priority should be given to projects and enhancements that
have the greatest probability of maximising the utilization of the site, both by camp groups
and the community. The Controlling Authority acknowledged that future development
decisions should rightly be influenced by the contribution they would make to the overall
financial viability of Camp Banksia.
Camp Banksia has incurred the following losses over the last four year period:
2012/13
$59,601
2013/14
$24,565
2014/15
$2,714
2015/16
$39,960 (estimated)
21st March, 2016
Page 61
Camp Banksia has a capital value of $3million which would incur an annual depreciation
charge of approximately $50,000 when the full ownership of the land and buildings are
transferred to Council.
Council’s Engineering Department has flagged that due to the current condition/age of
the buildings at the Camp, building maintenance costs are likely to increase in the future.
A preventative maintenance plan for the facility is to be drafted.
5.
RISK ISSUES
Camp Banksia has provided many fond memories for camp users over many years and
Council will have to give careful consideration to future use of the facility.
Long term planning – Council commissioned a redevelopment study for the site in 2010.
The subsequent development plan provided a vision for the camp and considered the
current and future needs of the community and proposed future uses and improvements
to the site. Significant changes have occurred since approval of the development plan,
i.e. the construction of a new community centre and the Port Sorell Primary School.
Further community consultation regarding any future upgrade and use of the site will
ensure that Council’s strategic direction for the Camp meets community expectations.
Financial - Significant capital expenditure is required to enhance the buildings and site to
meet modern day camping standards. A long term asset management plan for the facility
should be prepared to enable the Committee and Council to make informed decisions
about the future maintenance requirements.
Governance – The terms of reference and creation of the Camp Banksia Special
Committee are in accordance with the requirements of the Local Government Act 1993.
6.
CONSULTATION
The General Manager has met with the Chairman of the Camp Banksia Controlling
Authority and with board members. At the meeting held with board members on Thursday,
25th February, 2016, there was general agreement that the current Authority be abolished
and replaced by a Council committee of management.
There has been no consultation with the Port Sorell community on this issue.
The General Manager proposes that if Council agrees to abolish the Authority, then he will
meet with Camp Banksia staff as a matter of urgency to explain the change in
management structure and emphasise that in the short term there would be no significant
Latrobe Council
Agenda
21st March, 2016
Page 62
changes
to OPEN
the operation
of the camp facility.
7.
STATUTORY REQUIREMENTS
Section 29 of the Local Government Act 1993 states that; “A Council may abolish a
Controlling Authority.” The Act also states that “if a Controlling Authority is abolished, its
rights and liabilities rest in the council which abolished it.”
Section 24 of the Local Government Act 1993 provides the mechanism to establish a
special committee of Council and states;
(1) A council may establish, on such terms and for such purposes as it thinks fit, special
committees.
(2) A special committee consists of such persons appointed by the council as the council
thinks appropriate.
(3) The council is to determine the procedures relating to meetings of a special committee.
8.
OPTIONS FOR COUNCIL
The existing Camp Banksia Controlling Authority has performed well over its ten years of
operation.
The camp is in a much better condition than when it was taken on by Council just over ten
years ago however, major capital works have been identified over the next ten year period
to enhance the operation of the camp facility.
The Controlling Authority has endeavoured to operate the Camp without incurring an
operating deficit however; this has become increasingly difficult over recent years. Use of
the camp by fruit pickers contributed to reducing the deficit in 2014/15.
Camp Banksia Controlling Authority have advised that they continue to receive less Camp
bookings with fewer camp participants which has made it difficult to operate the Camp on
a sustainable basis. It was hoped that the operation of the new Banksia Centre would
assist to obtain extra bookings at the Camp however, this has not yet eventuated. The
Camp has however contributed to approximately 40% of Banksia Centre revenue with
camp users hiring the stadium.
Council recently made contractor Amanda Wilson available to work on a marketing plan
for Camp Banksia and this is in the process of being implemented.
The Council currently pays Controlling Authority members the following annual
remuneration:
•
Chairperson $6,298
•
Director $3,761 x 2
•
Total Directors remuneration; $13,820
The General Manager believes that with the expertise available within the Council office
that it is an appropriate time to abolish the Camp Banksia Controlling Authority and
replace it with a committee of management which would comprise a mixture of Councillors
and Council employees.
It is suggested that in the short term the existing Chairman of the Camp Banksia
Controlling Authority, Mr Robert Atkinson be invited to be a member of the new committee
of management which should enable a smooth transition to the new structure. It is also
suggested that Council contractor Amanda Wilson should continue to work with the
manager of Camp Banksia, Samantha Bell to implement the new marketing plan for the
Centre.
21st March, 2016
Page 63
9.
RECOMMENDATION
That the report of the General Manager dated 8 March, 2016 relating to Camp Banksia
Controlling Authority, to a special committee of council be received and that Council:
1. Abolish the Camp Banksia Controlling Authority in accordance with Section 29(5) of
the Local Government Act 1993 as from 30th June, 2016;
2. Prepare a terms of reference for the proposed Camp Banksia Special Committee for
consideration at the April, 2016 Council meeting;
3. Implement the Camp Banksia Special Committee as from the 1st July, 2016;
4. Appoint the current Chairman of the Camp Banksia Controlling Authority, Mr Robert
Atkinson to the Committee for an initial period of twelve months and pay him a retainer
fee of $3,760;
5. Appoint Cr. ……………. (Chairman) and Cr ……………. as a member of the Camp
Banksia Special Committee together with Councils Corporate Services Manager, Jan
Febey and Councils Building and Facilities Officer, Wes Poulton;
6. Request Camp Banksia Controlling Authority to allow members of the proposed Camp
Banksia Special Committee to observe their May and June meetings prior to the formal
takeover of management as from the 1st July, 2016;
7. Recommend to the Committee that Council contractor Amanda Wilson should continue
to work with manager of Camp Banksia, Samantha Bell to implement the new
marketing plan for the Centre; and
8. Present a Certificate of Appreciation to the current Controlling Authority members to
recognise their contribution and long term commitment to Camp Banksia.
21st March, 2016
Page 64
Annexure "G"
SUBJECT:
AUTHOR:
TOURISM & ECONOMIC DEVELOPMENT OFFICER,
CHRIS FRANKCOMBE
DATE:
MARCH 9, 2016
FILE REF:
ATTACHMENTS:
1.
PURPOSE OF REPORT
To endorse the Warrawee Mountain Bike Master Plan prepared by TRC Tourism and
consider its implications.
2.
BACKGROUND INFORMATION
In August 2015, Council voted to engage a professional consultant to develop a Master
Plan to provide the business case, strategic direction, design and construction guide for a
mountain bike trail system at Warrawee Reserve, plus overland trails linking that trail
network to its “sister development’’ in the Kentish municipality.
In October 2015, Council engaged international tourism consultancy TRC Tourism, who
oversaw the development of the Kentish Mountain Bike Master Plan (2015), were the
designers and developers of the Blue Derby mountain bike trails in Tasmania’s north-east,
and many other leading mountain bike developments in Australia.
In February 2016, the draft Warrawee Mountain Bike Master Plan was tabled at the
ordinary monthly meeting and put out for three weeks of community consultation.
That public consultation period expired on March 9, 2016, and one submission was
received.
The report is now ready for Council’s consideration for endorsement.
3.
COMPLIANCE WITH STRATEGIC PLAN
2.1 Business Development:
2.1.3 Support the diversification of industries within the municipality to
reduce reliance on major industry.
2.4 Community Services & Facilities:
2.4.2 Continue to improve walkways and bikeways within the Council area.
4.
FINANCIAL IMPLICATIONS
Development Cost:
The cost of the Warrawee trail cluster, linking trails to Kentish, trailhead infrastructure and
signage, is $1.45m.
Note: The total project cost stated above varies from that contained in the Warrawee
Mountain Bike Master Plan because the Master Plan includes the cost of the full length of
the Warrawee-Railton linking trail and the Warrawee-Kimberleys Lookout trail. However,
only about 25% of the Warrawee-Railton trail (Trail 27) and 60% of the WarraweeKimberleys trail (Trail 28) are in the Latrobe Municipality. Removing the cost of the trails in
Kentish Municipality reduces the cost of the linking trails from the $802,850 figure in the
21st March, 2016
Page 65
Master Plan, to $462,150; and the overall project cost from $1,896,825 in the Master Plan
to $1,456,125.
Latrobe Council will seek funding assistance from the Federal and/or State governments to
develop this facility. Discussions with both governments have started.
However, Latrobe Council will also need to make a direct contribution to construction, over
multiple years, to attract state and federal government assistance. This Council
contribution may take the form of direct cash, in-kind support, and/or building of some
specific projects related to this development.
Some of the proposed methods of Council contribution discussed so far include:
2016-17 financial year:
• Construction of the flying fox across Mersey River at Warrawee (100,000).
• Applying for grant programs such as Green Army, LandCare, Work-for-the-Dole and
other government initiatives that can assist with construction. Council will be
required to make an in-kind or direct financial contribution to secure this funding. Inkind support will include the Tourism & Economic Development Officer’s time and
other expenses in relation to developing the project to this point. As this time has
already been spent, it would not involve a further financial outlay by Council, only
recognition of staff time (and cost) already contributed (Council’s TEDO contribution
already approximately $15,000).
• The Green Army, Work for the Dole and other programs work best if the Council
assists by providing materials (such as importing a truck load of rocks if required, or
delivery of construction materials, that enable the government-funded program to
focus on providing labour and thus maximise the benefit to Council. At this point
difficult to quantify accurately (probable cost $3000).
• Local mountain bike enthusiasts have volunteered to help build some of the
Warrawee trails. Newly legislated volunteer worker obligations require the Council
to supply a safety induction process, and provide safety equipment. It is proposed
to provide a one-hour safety induction by Council Risk Management & Workplace
Health & Safety Officer, Jo Keygan. Safety equipment, including sunhat, safety
boots, short & trousers are estimated at $250 per volunteer, for a total cost (based
on 15 volunteers) of $3750.
• Total cost to Council in 2016-17: $118,750.
• Annual maintenance budget. This is predicted to be $15,000 per year normally, but
as less than half the trails will be constructed by 2017-18, this annual maintenance
cost is more likely to be $10,000 or less.
• A direct financial contribution to attract significantly greater federal and state
government funding assistance (nominally $100,000).
• Total cost to Council in 2017-18 financial year: $110,000.
• The construction of remaining Warrawee trails and some trailhead infrastructure
may be required to cater for increasing user numbers (Council’s contribution
nominally $50,000).
• Ongoing annual maintenance cost: $15,000 per year.
• Total cost to Council in 2018-19 financial year: $65,000.
•
21st March, 2016
Page 66
Beyond 2018-19 financial year:
• It is anticipated track and trailhead construction will be concluded by the end of the
2019 financial year and therefore no additional construction funding will be required
from Council beyond then.
• Maintenance costs: $15,000 per year
• Total cost to Council for each year beyond 2018-19 financial year: $15,000
Ongoing costs:
While the annual track maintenance cost is likely to be in the order of $15,000 per year,
the maintenance cost will be higher in the first year, as the track “beds in’’ and remains
soft. It is proposed to meet this cost through a combination of:
1. An annual Council financial contribution;
2. Income from a portion of revenue from mountain bike and multi-sport events;
3. 2-3 volunteer working bees by Cradle Coast Mountain Bike Club members per
year (thus reducing cost);
4. Using government work skills and environment programs, such as Work for the
Dole, Landcare and Green Corp, which will reduce maintenance costs.
Revenue:
There are elements of this project that could have direct and indirect effects on Council
revenue.
1. It is proposed to host minor and major mountain bike events at the facility. A portion of
income from these events (from entry fees, etc) are proposed to be directed to Council
to assist in the cost of ongoing maintenance of the trails. This income may be in the
order of $2000-$6000 per year.
2. The Master Plan identifies many business opportunities will arise from this
development and the Council will likely experience an increase in income as the result
of additional rates, licences and other fees.
Budget allocation:
There has not yet been a budget allocation for Council’s financial contribution to the
construction of the tracks.
Council may consider allocating a sum in the 2016-17 budget, and beyond.
5.
RISK ISSUES
A Risk Management Plan for the project is attached to this report. The key risks contained
in the document are:
 Human resources
 Financial
 Legal and regulatory
 Asset management
 Reputation/corporate image
 Operational
The report identifies the biggest risk, is failure to procure a federal or state financial
contribution. This would result in Council having to apply for multiple grants, which would be
a piecemeal approach and would likely result in a higher contribution by Council (perhaps as
much as 50% of the total project cost).
“Medium risks’’ identified include the risk of budget over-runs, the failure of the trail to be
built to the expected standard, and failure to deliver the project on time, although mitigation
methods have been planned to avoid or minimise all of these and they are not considered
any greater risk than in any other project of this scale.
21st March, 2016
Page 67
6.
CONSULTATION
Extensive consultation has been undertaken with:
• Cradle Coast Mountain Bike Club, individual local mountain bikers, Australian
Mountain Bike Association and trail standards were taken from International
Mountain Bike Association guidelines;
• some local residents;
• land managers Parks & Wildlife Service and Forestry Tasmania;
• trail design experts and tourism industry experts;
• Kentish Council, Cradle Coast Authority and Devonport City Council;
• Devonport-Cradle Tourism Association and local accommodation operators;
• operators of mountain bike developments in Tasmania and mainland Australia; and
• Commercial mountain bike businesses such as shuttle services and bike repairs.
A three-week public consultation period was advertised in The Advocate, Council,
Coast & Country newsletter, and on the Council website. One submission was
received, from Latrobe Municipality resident Peter McIntee, who raised concerns about:
o access to the facility via Old Deloraine Rd;
o the impacts additional traffic might have on local residents;
o if this facility will encourage more illegal trail bike and 4WD activity in the
region.
Mr McIntee’s concerns are valid, and have been considered during the research and
development of this proposal.
1. There will be no access to the facility from Old Deloraine Rd. The only two access
points are from the existing Warrawee Reserve entry on Shale Rd, and from the
Warrawee picnic area. In fact, this development may reduce entry to Warrawee
through the illegal entry points off Old Deloraine Rd, as part of this project will include
means of reducing illegal access points.
2. There will be no traffic impacts on Old Deloraine Rd residents as there will be no
access from this road to the mountain bike trails.
3. 4WDs will not be a concern as we are building trails that are in most instances are only
90cm wide, which will be of no use to 4WDs. The trail bikes are, however, a legitimate
concern and several measures are planned to minimize their potential impact. These
include:
a. Disincentives:
i. – building trails that are too tight and bendy for enjoyable trail bike riding
(mountain bikers like bends, trail bikers like straight open sections where
they can “open up’’ the accelerator.
ii. Building wooden or rock chicanes at the formal entry points that involve a
tight 180 degree turn. Mountain bikes can turn in the chicane but trail
bikes have wider turning circles so could not turn the corner. The
experience in locations that use this method is that locals ride their trail
bike on the track once, but find it no fun and don’t bother going back.
b. Education:
i. one of the key ways of reducing vandalism by locals is to develop among
locals a sense of “ownership’’ of the facility – to create in the community a
sense that these are “our trails’’.
ii. The first stage of this community education process is to engage the
pupils of local primary and21st
secondary
March, 2016 schools in the project, including
Page 68 in
some construction works and naming of particular features on the paths.
The intention is that if the students have helped build the facility, and their
class named a part of the track, they will likely feel ownership and
inclusion, and not want others to damage “their bike trails’’. We hope this
will foster peer pressure, in which youths influence others’ behaviour.
iii. While the adult trail bike community is difficult to engage and
communicate with (since they are mostly individuals, not a formal club),
the education of adult riders will take time. On-site signage and articles in
the Latrobe Council’s Council, Coast & Country newsletter will help
explain the rules around the facility.
iv. It is also believed the increased activity at Warrawee (people riding
mountain bikes on mountain bike tracks) will reduce illegal vehicular
activity in the area, just because people undertaking illegal activities tend
not to do so when other people are around. Certainly local mountain bike
enthusiasts will roost any trail bike rider off the tracks
c. Pecuniary penalties:
i. Fines may be considered for people who undertake illegal activities in
Warrawee Reserve.
d. Providing an alternative facility for trail bike riders. Council’s Tourism Officer is
presently talking to a commercial operation considering developing a facility for
trail bike riders at Dulverton. This option cannot yet be relied upon, because the
business may decide not to pursue it. Alternatively, Kentish Council officers
have also been generally discussing the issue (as it is just as relevant there) and
had also previously proposed the idea of a designated area for trail bike riders,
somewhere near Dulverton, that is readily accessible by Latrobe, Railton,
Sheffield and Devonport trailbike riders.
7.
STATUTORY REQUIREMENTS
The trails have been designed and will be constructed in accordance with Tasmanian and
Federal environmental protection laws, and cultural relic protection laws. Cultural and
environmental assessments have been conducted.
8.
PROJECT STAGING
The project can be divided into multiple stages, over multiple years, though this would
delay the benefit to the community and economy.
The staging of the project is a practical option to implement this major $4m Latrobe &
Kentish Mountain Bike Park over a number of years and is likely to appeal to the state and
federal governments given their financial constraints at this time. The implementation over
a number of years will also enable a contribution to track construction by participants in
federally funded programs such as Work for the Dole, Green Army and work skills
programs, as well as about 20-30 local mountain bike enthusiasts who have expressed
strong interest in volunteering to build some of the trails.
Some preliminary discussions have been held with state and federal Members of
Parliament who have indicated a preference for a staged development of the project.
Stage 1 could include:
1. Warrawee flying fox - $100,000.
2. Warrawee to Railton link trail (track 27) (construction of 6km of new trail from
Warrawee to Native Rock Rd, then use the existing gravel access road for most of the
remaining 5km into Railton). The remaining 5km into Railton could be completed in
21st March, 2016
Page 69
Stage 2. The existing Tasmania Trail could be used to get riders from Railton to
Sheffield in the interim, enabling users to ride all the way from Latrobe to Sheffield
from the beginning of this project – cost $151,500.
3. Some Warrawee trails – this would enable a Green standard loop trail around
Warrawee, some Blue trails for MTB enthusiasts, and a Black trail for local serious
riders – cost $154,350.
4. Signage: Approximately $15,000.
5. Total Stage 1 cost (in Latrobe Municipality): $405,850.
6. Some Railton trailhead facilities.
7. Some Kentish trails.
9. OFFICER’S COMMENTS
The Master Plan meets the outcomes of Project Brief, by detailing expected demand;
identifies mountain bike market trends; outlines the business case for the project;
estimates cost; estimates job creation; predicts economic impact; includes detailed trail
design and required trailhead infrastructure; identifies characteristics of a successful
mountain bike destination; outlines brand positioning and marketing strategies; and
prescribes a maintenance strategy including costs.
The Master Plan identifies a mountain bike experience that is potentially distinct in the
Australian mountain bike market and includes features that will make it attractive to local,
state, interstate and international mountain bike tourists, but also for local recreational
riders and families who seek a relaxed and enjoyable excursion.
The highlights of the Master Plan, and a summary of the key implications for Council and
the community, were detailed in the February Council workshop agenda.
10. RECOMMENDATION
That the Warrawee Mountain Bike Master Plan, prepared by TRC Tourism and dated
January 2016, be endorsed, and that Council:
i) Continue negotiations with the state government land managers (Parks & Wildlife
Service and Forestry Tasmania) plus Cement Australia in the Kentish Municipality, with
a view to securing a lease agreement over the required land.
ii) Continue negotiations with the Tasmania Trail management committee as required,
though a formal lease is not required.
iii) Allocate an amount of $7,000 in the current budget for the survey and design
development of the proposed Latrobe Mountain Bike Trail Flying Fox,
iv) Seek the following contributions towards development of stage 1 of the combined
Latrobe and Kentish Mountain Bike Plans:
Commonwealth Government
State Government
Latrobe Council
Kentish Council
$300,000
$150,000
$100,000
$ 50,000
v) Continue discussions with those detailed in point iv) above with a view to securing
their funding contributions in the 2016-17 financial year and a general agreement to
complete funding over future stages covering three financial years.
21st March, 2016
Page 70
21st March, 2016
Page 71
21st March, 2016
Page 72
Annexure "H"
Latrobe Council
Financial Report
29 February 2016
Contents
Finance Report - Summary
Cashflow, Investment, Rate Collection & Debtors Reports
Operational Summary
Capital Report
Capital Works Construction Program
21st March, 2016
Page 73
Latrobe Council Finance Report 2016 – Summary 




Cash balance at 29 February 2016 was $8.6m compared to $8.2m at 31 January 2016. Weighted average return on cash (including term deposits) was 2.84% for February. Rates outstanding at 29 February 2016 were $906,998 (13.6%) compared to the previous year: $921,127 (14.1%). After adding back rates received in advance, rates outstanding at 29 February 2016 were $1.02m of which $122,550 relates to arrears from prior years. Comparisons to budget within this report are to the revised budget adopted at the Council meeting held on the 15th of February 2016. Operating budget variances identified for February:  There are some instances where the actual timing of income and expenditure varies from the budgeted timing.  Due to a decrease in commodity prices for steel, metal recyclers are now charging to remove scrap metal from the Port Sorell Waste Transfer Station. The YTD budget variance is $4,975.  Costs to operate Camp Banksia are $21,187 less than YTD budget, however the expected income for the operation was also revised downwards in the second quarter by $45,000. Operating budget variances identified in previous reports:  Previous budget variances have been addressed in the first and second quarter budget reviews. Capital budget variances identified for February:  Roads: Chapel Road – Stage 3. The project is currently $49,782 or 10% over budget. As discussed at the Council workshop held on 29/02/2016 the total cost of the project is now expected to be around $750,000 including additional costs for earthworks, road base, land acquisitions and payments for non‐council assets such as fencing and power pole relocation. The project has been substantially funded by Roads to Recovery grants of $634,237.  Footpaths: Wilmot St – Rice St to Kermode St. Telstra pit relocations and variations to the original scope of works have resulted in this project being $9,268 over budget. Private works reimbursements yet to be allocated to this project amount to $3,782. Capital budget variances identified in previous reports:  Previous budget variances have been addressed in the first and second quarter budget reviews. Latrobe Council Finance Report February 2016 – Summary Latrobe Council OPEN Agenda
21st March, 2016
Page 74
The following report shows the year to date Income Statement of the Council compared to the year to date budget and annual budget. It should be noted that Council does not accrue all income and expenses on a monthly basis. Also, this report does not include committed costs. Latrobe Council
Income Statement for Period Ended 29 February 2016
YTD
Budget
YTD
Annual
Budget
YTD
Variance
YTD
%
Variance $
Note
Revenue
Rate Income
Government Grants
User Charges
Interest
Other Revenue
Amortisation of Donor Fees
Share of Profit of Associates
Distributions - Water Corporation
Total Revenue
6,490,150
1,195,582
1,187,862
157,695
588,928
60,000
0
110,359
9,790,576
6,457,704 6,632,061
878,464 1,382,700
1,164,532 1,716,961
152,832
214,252
494,032
694,094
60,000
90,000
0
33,750
85,073
573,000
9,292,637 11,336,818
32,446
317,118
23,330
4,863
94,896
0
0
25,286
497,939
0.5%
36.1%
2.0%
3.2%
19.2%
0.0%
n/a
29.7%
5.4%
√
x
√
√
x
√
Expenses
Employee Costs
Materials and Contracts
Depreciation and Amortisation
Borrowing Costs
Government Contributions/Levies
Other Expenses
Total Expenses
2,106,555
2,396,850
1,797,896
9,674
170,649
561,968
7,043,592
1,995,922 3,206,286
2,843,836 4,229,607
1,847,040 2,696,815
9,671
18,940
172,330
344,660
612,118
496,906
7,480,917 10,993,214
110,633
-446,986
-49,144
3
-1,681
-50,150
-437,325
5.5%
-15.7%
-2.7%
0.0%
-1.0%
-8.2%
-5.8%
√
x
√
√
√
√
2,746,984
0
0
1,811,720
0
0
343,604
60,000
1,250,000
935,264
0
0
51.6%
n/a
n/a
0
0
2,746,984
0
0
1,811,720
0
735,000
2,388,604
0
0
935,264
n/a
n/a
51.6%
Underlying Surplus Before:
Net Gain/(Loss) on Disposal of Surplus Assets
Grants Specifically for New/Upgraded Assets
Contributions Specifically for New/Upgraded
Assets
Physical Resources Received Free of Charge
Net Surplus/(Deficit)
x
1
2
3
4
√
√
√
√
Notes:
Variance less than 10% - within acceptable limits
Variance more than 10% - explanation needed
√
x
1 Timing variance 2 Timing variance 3 Timing variance 4 Timing variance -
Roads to Recovery funding has been received in full.
Includes Dulverton dividends.
Taswater income tax equivalents and loan guarantee fees.
Includes street maintenance, road maintenance, street lighting, EPU building maintenance
consultancy, kerbside recycling and IT expenditure.
Latrobe Council Finance Report February 2016 – Summary Latrobe Council OPEN Agenda
21st March, 2016
Page 75
Latrobe Council
2015/16 Financial Year
CASH FLOW
BUDGET
2015/2016
ACTUAL
29-Feb-16
Cash Receipts
$ 12,124,047
$
9,620,286
Cash Payments
$ 12,354,130
$
8,605,141
SURPLUS/(DEFICIT)
$
$
1,015,145
OPENING CASH
1-JUL-15
CLOSING CASH
(230,083)
$
6,632,619
$
7,586,967
$
6,402,536
$
8,602,112
INVESTMENT SUMMARY
Opening
Balance
Movement
YTD
Closing
Balance
Special Committee & Cash Floats
$
187,580
$
94,238
$
281,818
At Call Cash Accounts
$
1,813,371
$
6,923
$
1,820,294
Term Deposits
$
6,146,648
$
353,352
$
6,500,000
CLOSING CASH
$
8,147,599
$
454,513
$
8,602,112
21st March, 2016
Page 76
Latrobe Council Investment Summary 29 Feb 2016
CASH AND INVESTMENTS BY INSTITUTION
Institution
Number Investment of Term Rating (S&P short/long term) Deposits
AMP TD
ANZ TD
BOQ TD
BOS TD
CBA TD
ME Bank TD
Mystate TD
NAB TD
Westpac TD
A1 / A+
A1+ / AA
A2 / A‐
Govt. Guaranteed
A1+ / AA
A2 / BBB+
A2 / BBB+
A1+ / AA‐
A1+ / AA‐
Total Term Deposits
At Call Deposits
2
1
1
0
0
0
4
1
2
$ 1,000,000
$ 1,000,000
$ 500,000
$ ‐
$ ‐
$ ‐
$ 2,500,000
$ 500,000
$ 1,000,000
11
$ 6,500,000 $ 123,168
A1+ / AA
Total Funds
YTD Average Term Interest (Days)
Earned
Current Amount Invested
$ 16,600
$ 21,043
$ 11,846
$ 1,808
$ 1,673
$ 5,492
$ 10,860
$ 41,690
$ 12,156
$ 1,970,912 $ 31,652
11
Average Interest Rate
182
182
183
3.02%
2.97%
2.95%
206
181
182
2.98%
3.10%
3.12%
% of Total Funds
Investment Policy Maximum
11.81%
11.81%
5.90%
0.00%
0.00%
0.00%
29.51%
5.90%
11.81%
45%
45%
20%
45%
45%
20%
20%
45%
45%
76.73%
n/a
$ 8,470,912 $ 154,820
23.27%
45%
100.00%
CASH AND INVESTMENTS BY RISK CATEGORY
Investment Rating (S&P Short term)
Current Amount Invested
% of Total Funds
Investment Policy Maximum
A1+
$ 4,470,912
52.78%
100%
A1
$ 1,000,000
11.81%
100%
A2
$ 3,000,000
35.42%
60%
A3
$ ‐
0.00%
20%
Unrated
$ ‐
0.00%
0%
Govt. Guaranteed
$ ‐
0.00%
100%
Total Funds
$ 8,470,912
100%
Reconciliation to Cashflow Report
Investment Balance Above
Special Committee Balances
Bank Reconciliation ‐ unpresented items
Closing Cash per Cashflow Report
$8,470,912
$281,818
‐$150,618
$8,602,112
21st March, 2016
Page 77
Latrobe Council Investment Report 29 Feb 2016
30/06/2015
Investment Details
Quoted Interest Rate
Effective Annual Interest
Interest Accrued
Investment Body
Investment Rating (S&P Short / Long Term)
Date Lodged
CBA TD
A1+ / AA
6/02/2015
6/08/2015
$500,000.00
181
3.30%
3.33%
$1,673
$0
$0
$1,673
NAB TD
A1+ / AA‐
7/02/2015
7/08/2015
$509,326.03
181
3.30%
3.33%
$1,750
$0
$0
$1,750
Maturity Date
Amount Invested
Term (Days)
Balance 29/02/2016
Q1
Q2
Jan‐16
Feb‐16
Mar‐16
Q3
Total YTD
ANZ TD
A1+ / AA
10/02/2015
10/08/2015
$500,000.00
181
3.31%
3.34%
$1,859
$0
$0
$1,859
ANZ TD
A1+ / AA
12/02/2015
12/08/2015
$509,174.79
181
3.31%
3.34%
$1,986
$0
$0
$1,986
ANZ TD
A1+ / AA
7/05/2015
7/11/2015
$1,000,000.00
184
2.90%
2.90%
$7,310
$3,019
$0
$10,329
NAB TD
A1+ / AA‐
18/05/2015
18/11/2015
$583,163.47
184
2.90%
2.90%
$4,263
$2,270
$0
$6,533
NAB TD
A1+ / AA‐
25/05/2015
25/11/2015
$595,771.43
184
2.90%
2.90%
$4,355
$2,651
$0
$7,006
NAB TD
A1+ / AA‐
29/06/2015
29/12/2015
$500,000.00
183
2.95%
2.95%
$3,718
$3,718
$0
$7,436
NAB TD
A1+ / AA‐
2/07/2015
29/12/2015
$250,000.00
180
2.95%
2.97%
$1,818
$1,859
$0
$3,677
BOQ TD
A2 / A‐
14/07/2015
14/01/2016
$500,000.00
184
2.92%
2.92%
$3,120
$3,680
$560
$7,360
ME Bank TD
A2 / BBB+
14/07/2015
12/10/2015
$750,000.00
90
2.97%
3.00%
$4,760
$732
$0
$5,492
BOS TD
Govt. Guaranteed
16/07/2015
12/10/2015
$250,000.00
88
3.00%
3.03%
$1,562
$247
$0
$1,808
AMP TD
A1 / A+
4/08/2015
2/02/2016
$500,000.00
182
2.90%
2.92%
$2,264
$3,655
$1,231.51
$79.45
$1,311
$7,230
AMP TD
A1 / A+
6/08/2015
2/02/2016
$500,000.00
180
2.90%
2.92%
$2,185
$3,655
$1,231.51
$79.45
$1,311
$7,151
NAB TD
A1+ / AA‐
7/08/2015
7/02/2016
$517,660.84
184
2.95%
2.95%
$2,259
$3,849
$1,296.99
$292.87
$1,590
$7,698
NAB TD
A1+ / AA‐
10/08/2015
10/02/2016
$500,000.00
184
2.90%
2.90%
$2,026
$3,655
$1,231.51
$397.26
$1,629
$7,310
Westpac TD
A1+ / AA‐
19/08/2015
19/01/2016
$500,000.00
153
2.90%
2.92%
$1,668
$3,655
$754.79
$755
$6,078
Westpac TD
A1+ / AA‐
19/08/2015
19/01/2016
$500,000.00
153
2.90%
2.92%
$1,668
$3,655
$754.79
$755
$6,078
BOQ TD
A2 / A‐
12/10/2015
12/04/2016
$500,000.00
183
2.95%
2.95%
$0
$3,233
$1,252.74
$2,425
$5,658
MyState TD
A2 / BBB+
15/10/2015
15/05/2016
$500,000.00
213
2.95%
2.95%
$500,000
$0
$3,112
$1,252.74
$1,171.92
$2,425
$5,536
ANZ TD
A1+ / AA
7/11/2015
7/05/2016
$1,000,000.00
182
2.95%
2.97%
$1,000,000
$0
$4,364
$2,505.48
$2,343.84
$4,849
$9,214
$500,000
$560.00
$1,171.92
MyState TD
A2 / BBB+
20/11/2015
20/06/2016
$500,000.00
213
2.95%
2.95%
$500,000
$0
$1,657
$1,252.74
$1,171.92
$2,425
$4,082
MyState TD
A2 / BBB+
26/11/2015
26/06/2016
$500,000.00
213
2.95%
2.95%
$500,000
$0
$1,414
$1,252.74
$1,171.92
$2,425
$3,839
NAB TD
A1+ / AA‐
8/01/2016
7/07/2016
$500,000.00
181
3.08%
3.10%
$500,000
$0
$0
$970.41
$1,223.56
$2,194
$2,194
MyState TD
A2 / BBB+
20/01/2016
21/07/2016
$1,000,000.00
183
3.05%
3.05%
$1,000,000
$0
$0
$919.18
$2,423.29
$3,342
$3,342
AMP TD
A1 / A+
2/02/2016
2/08/2016
$500,000.00
182
3.00%
3.02%
$500,000
$0
$1,109.59
$1,110
$1,110
AMP TD
A1 / A+
2/02/2016
2/08/2016
$500,000.00
182
3.00%
3.02%
$500,000
$0
$1,109.59
$1,110
$1,110
Westpac TD
A1+ / AA‐
11/02/2016
11/08/2016
$500,000.00
182
3.10%
3.12%
$500,000
$0
$764.38
$764
$764
Westpac TD
A1+ / AA‐
11/02/2016
11/08/2016
$500,000.00
182
3.10%
3.12%
$500,000
$0
$764.38
$764
$764
$0
$0
$0
$0
$0
$0
$0
$0
$4,829
$27,099
ANZ Online Saver Account
A1+ / AA
at call
$1,059,010.01
365
2.80%
2.84%
$1,059,010
$11,697
$10,573
CBA Online Saver Account
A1+ / AA
at call
$101.56
365
1.50%
1.51%
$102
$0
$0
CBA Working Account
A1+ / AA
Working a/c
$911,800.69
365
1.40%
1.41%
$911,801
$1,682
$1,438
$855
$578
$8,470,912
$63,623
$66,090
$19,370
$18,634
Totals
$1,970,912.26
21st March, 2016
$2,048
$2,781
$0
$0
$0
$1,433
$4,553
$38,004
$167,718
Page 78
21st March, 2016
Page 79
OUTSTANDING DEBTORS REPORT
31st January,2016
ACCOUNTS
RECEIVABLE
Balance brought forward
$
276,846.22
Levied during month
$
106,517.88
Less paid during month
Adjustments/Credit notes
Refund
$
$
$
165,682.63
23,683.29
50.00
Current balance
$
194,048.18
Current
30 days
60 days & over
$
$
$
78,563.86
26,736.75
88,747.57
21st March, 2016
Page 80
Latrobe Council ‐ Monthly Variance Report Master Accounts Feb 2016
2016 Monthly Variances Master Level
count Numb
1101
1102
1112
1122
1132
1142
1151
1152
1162
1172
1181
1182
1261
1262
1271
1272
1301
1302
1311
1312
1322
1331
1332
1342
1401
1402
1411
1412
1421
1422
1431
1432
1441
1442
1491
1492
1502
1511
1512
1521
1522
1532
1542
1551
1552
1561
1562
1571
1572
1581
1582
Account Description
Roads General ‐ Revenue Roads General ‐ Expenditure Urban Sealed Streets ‐ Expenditure Urban Unsealed Streets ‐ Expenditure Rural Sealed Roads ‐ Expenditure Rural Unsealed Roads ‐ Expenditure Footpaths ‐ Revenue Footpaths ‐ Expenditure Kerb & Channel ‐ Expenditure Carparks ‐ Expenditure Bridges ‐ Revenue Bridges ‐ Expenditure Latrobe Stormwater Scheme ‐ Revenue Latrobe Stormwater Scheme ‐ Expenditure Port Sorell Stormwater Scheme ‐ Revenue Port Sorell Stormwater Scheme ‐ Expenditure Latrobe Memorial Hall ‐ Revenue Latrobe Memorial Hall ‐ Expenditure Latrobe Youth Centre ‐ Revenue Latrobe Youth Centre ‐ Expenditure Latrobe Swimming Pool ‐ Expenditure Latrobe Recreation Ground ‐ Revenue Latrobe Recreation Ground ‐ Expenditure Hampden Street ‐ Expenditure Port Sorell Hall ‐ Revenue Port Sorell Hall ‐ Expenditure Port Sorell Tennis Club ‐ Revenue Port Sorell Tennis Club ‐ Expenditure Camp Banksia ‐ Revenue Camp Banksia ‐ Expenditure Port Sorell Recreation Ground ‐ Revenue Port Sorell Recreation Ground ‐ Expenditure Banksia Centre ‐ Revenue Banksia Centre ‐ Expenditure Moriarty Hall ‐ Revenue Moriarty Hall ‐ Expenditure Council Chambers ‐ Expenditure Elderly Persons Units ‐ Revenue Elderly Persons Units ‐ Expenditure Regional Arts Building ‐ Revenue Regional Arts Building ‐ Expenditure Historic Centre ‐ Expenditure Senior Citizens Club ‐ Expenditure Sherwood Hall ‐ Revenue Sherwood Hall ‐ Expenditure Lewis Street Property ‐ Revenue Lewis Street Property ‐ Expenditure 1317 Port Sorell Main Road 1317 Port Sorell Main Road ‐ Expenditure Australian Axemens Hall of Fame ‐ Revenue Australian Axemens Hall of Fame Latrobe Council OPEN Agenda
2015/16 Budge YTD Budget
YTD Actual
Previous
(1,259,180) (604,387) (929,040) (207,131)
240,510 156,763 139,171 116,820 465,207 330,816 242,809 216,504 9,380 4,443 4,334 4,220 1,079,835 725,251 709,640 647,463 268,022 230,777 156,507 139,959 ‐ ‐ ‐ ‐
211,058 122,702 160,246 144,590 169,488 116,979 110,279 97,526 34,938 21,255 22,078 19,097 (20,160) (15,120) (15,122) (10,081)
175,704 116,620 104,603 91,982 (500) ‐ (1,050) (500)
162,340 105,691 99,748 88,110 (500) (500) (2,150) (1,600)
264,586 180,287 168,981 154,444 ‐ ‐ (80) (80)
57,261 40,915 32,243 29,315 (13,141) (6,038) (4,782) (4,600)
105,252 68,099 70,066 59,553 162,998 118,989 113,064 95,689 (67,548) (40,841) (22,302) (19,504)
311,748 206,250 194,457 170,774 6,108 3,363 2,623 2,113 (8,499) (3,460) (7,412) (7,412)
33,383 23,296 25,047 24,170 (9,200) ‐ (8,262) (4,362)
18,044 8,414 11,323 11,080 (339,000) (225,548) (214,624) (188,372)
416,580 261,024 239,837 206,152 (500) ‐ ‐ ‐
22,945 15,345 8,436 7,680 (11,500) (7,668) (14,672) (13,862)
100,386 66,308 65,478 58,610 (1,500) ‐ ‐ ‐
16,035 9,339 6,073 5,423 144,585 97,974 85,875 75,594 (449,999) (302,362) (309,579) (272,424)
421,246 296,490 266,264 245,545 (3,600) (2,400) (1,558) (1,558)
12,575 8,662 5,905 5,515 7,535 5,109 1,562 1,446 22,303 14,692 10,313 9,501 (749) (389) (467) (467)
27,139 12,885 8,213 7,263 (11,000) (7,040) (7,480) (6,600)
12,707 7,438 4,241 3,995 (10,200) (6,390) (5,992) (4,753)
9,272 6,404 9,166 7,966 (79,001) (78,167) (77,376) (76,976)
208,940 206,037 160,296 151,913 Movement This Month
Variance ‐ YTD Budget
(721,909)
22,351 26,306 114 62,178 16,549 ‐ 15,656 12,753 2,981 (5,041)
12,621 (550)
11,639 (550)
14,537 ‐ 2,928 (182)
10,513 17,375 (2,797)
23,683 511 ‐ 877 (3,900)
243 (26,252)
33,685 ‐ 757 (810)
6,868 ‐ 649 10,281 (37,155)
20,719 ‐ 389 116 812 ‐ 951 (880)
246 (1,239)
1,200 (400)
8,383 (324,653)
(17,592)
(88,007)
(109)
(15,611)
(74,270)
‐ 37,544 (6,700)
823 (2)
(12,017)
(1,050)
(5,943)
(1,650)
(11,306)
(80)
(8,672)
1,256 1,967 (5,925)
18,539 (11,793)
(740)
(3,952)
1,751 (8,262)
2,909 10,924 (21,187)
‐ (6,909)
(7,004)
(830)
‐ (3,266)
(12,099)
(7,217)
(30,226)
842 (2,757)
(3,547)
(4,379)
(78)
(4,672)
(440)
(3,197)
398 2,762 791 (45,741)
21st March, 2016
Variance %
53.72%
‐11.22%
‐26.60%
‐2.46%
‐2.15%
‐32.18%
0.00%
30.60%
‐5.73%
3.87%
0.01%
‐10.30%
0.00%
‐5.62%
330.00%
‐6.27%
0.00%
‐21.20%
‐20.80%
2.89%
‐4.98%
‐45.39%
‐5.72%
‐21.99%
114.22%
7.52%
0.00%
34.57%
‐4.84%
‐8.12%
0.00%
‐45.02%
91.34%
‐1.25%
0.00%
‐34.98%
‐12.35%
2.39%
‐10.19%
‐35.08%
‐31.83%
‐69.42%
‐29.80%
20.04%
‐36.26%
6.25%
‐42.98%
‐6.23%
43.13%
‐1.01%
‐22.20%
Status (check if variance over 5% and over $10,000)
Check
Check
Check
Ok
Ok
Check
Ok
Check
Ok
Ok
Ok
Check
Ok
Ok
Ok
Check
Ok
Ok
Ok
Ok
Ok
Check
Check
Ok
Ok
Ok
Ok
Ok
Ok
Check
Ok
Ok
Ok
Ok
Ok
Ok
Check
Ok
Check
Ok
Ok
Ok
Ok
Ok
Ok
Ok
Ok
Ok
Ok
Ok
Check
Comments
Timing varies to budget, yearly allocation of Roads to Recovery funds have been receieved in full.
Timing varies to budget, street lighting
Timing varies to budget, base maint, profiling, overheads Timing varies to budget, drainage (Roads)
Timing varies to budget, footpath maintenance
Timing variance ‐ Bridge maintenance
Timing variance ‐ Pipe maintenance, creek cleaning, minor works
Possible budget variance ‐ Reimbursements from Community groups
Timing varies to budget, building maintenance, power
Possible budget variance ‐ Lower staff costs
Timing varies to budget ‐ Maintenance, power
Timing varies to budget ‐ Building maintenance
Timings variance, AHOF building depreciation
Page 81
count Numb
Account Description
1592 37 Faulkner Drive 1601 Bells Parade ‐ Revenue 1602 Bells Parade ‐ Expenditure 1612 Atkinson/Thompson's Parks ‐ Expenditure 1622 Kings Park ‐ Expenditure 1632 St Georges Park ‐ Expenditure 1682 Latrobe Town Walking Tracks ‐ Expenditure 1692 Other Latrobe Reserves ‐ Expenditure 1702 Foreshore Reserves ‐ Expenditure 1712 North Freers Reserve ‐ Expenditure 1722 Shearwater Park ‐ Expenditure 1732 Panatana Family Park ‐ Expenditure 1742 Pitcairn Bush Reserve ‐ Expenditure 1752 Lucks Reserve ‐ Expenditure 1762 Squeaking Point ‐ Expenditure 1782 Town Walking Tracks ‐ Expenditure 1792 Other Port Sorell Reserves ‐ Expenditure 1801 Latrobe Town ‐ Revenue 1802 Latrobe Town ‐ Expenditure 1812 Station Square ‐ Expenditure 1822 Post Office Park ‐ Expenditure 1831 Latrobe Cemetery ‐ Revenue 1832 Latrobe Cemetery ‐ Expenditure 1852 Port Sorell Towns ‐ Expenditure 1862 Addisons Reserve ‐ Expenditure 2101 Elected Members ‐ Revenue 2102 Elected Members ‐ Expenditure 2201 Executive Management ‐ Revenue 2202 Executive Management ‐ Expenditure 2211 General Operations ‐ Revenue 2212 General Operations ‐ Expenditure 2221 Government Contributions/Levies ‐ Revenue 2222 Government Contributions/Levies ‐ Expenditure 2301 Community Development ‐ Revenue 2302 Community Development ‐ Expenditure 2311 Community Grants ‐ Revenue 2312 Community Grants ‐ Expenditure 2321 Cultural Events ‐ Revenue 2322 Cultural Events ‐ Expenditure 2331 Community Newsletter ‐ Revenue 2332 Community Newsletter ‐ Expenditure 2342 Youth Services ‐ Expenditure 2352 Community Participation ‐ Expenditure 2402 Tourism ‐ Expenditure 2411 Latrobe Visitor Information Centre ‐ Revenue 2412 Latrobe Visitor Information Centre ‐ Expenditure 2431 Caravan Park ‐ Revenue 2432 Caravan Park ‐ Expenditure 2501 Land Development ‐ Revenue 2502 Land Development ‐ Expenditure 2512 Business Development ‐ Expenditure 3101 Corporate Services ‐ Revenue 3102 Corporate Services ‐ Expenditure Latrobe Council OPEN Agenda
2015/16 Budge YTD Budget YTD Actual
Previous
10,395 9,140 2,577 2,320 (400) (227) (87) (87)
105,728 66,780 68,625 63,343 12,410 7,640 5,769 5,061 65,607 48,086 53,883 49,917 2,099 1,234 1,048 959 38,423 22,803 11,773 10,179 11,973 7,487 9,988 9,030 91,347 54,222 64,040 55,268 1,877 974 1,263 1,263 13,953 7,689 12,525 12,054 33,105 20,419 25,279 22,098 4,074 1,246 207 207 2,895 1,913 596 596 14,157 7,267 7,328 6,737 4,256 1,798 927 657 23,467 16,851 18,738 16,894 (1,500) (609) (3,544) (1,364)
205,366 118,221 131,218 114,015 27,212 15,443 16,024 14,151 6,857 4,036 4,795 4,415 (3,200) (2,328) (1,609) (1,609)
12,896 9,407 10,088 9,526 116,792 80,358 89,256 79,129 23,367 12,410 15,219 13,122 ‐ ‐ (1,305) (1,305)
259,441 153,270 146,978 129,635 (116,152) (77,548) (76,289) (66,762)
383,310 237,299 231,929 206,451 (2,764,360) (398,280) (453,540) (384,139)
191,926 160,117 146,724 144,475 (358,452) (351,558) (352,456) (351,374)
344,660 172,330 170,649 170,649 ‐ ‐ (225) (225)
67,923 38,818 35,402 30,994 ‐ ‐ (3,601) (3,601)
48,642 44,022 34,688 32,202 (4,300) (4,100) (5,251) (5,251)
74,107 49,164 38,821 34,440 ‐ ‐ (1,845) (1,845)
27,195 17,645 18,289 17,355 13,361 8,611 1,689 1,689 8,292 4,334 3,071 2,723 75,146 50,311 37,872 24,924 (801) (340) (7,199) (3,769)
68,442 37,322 32,916 28,776 (333,701) (238,981) (235,713) (235,028)
320,394 193,371 192,773 190,856 (1,280,000) ‐ (3,566) (3,566)
1,269,727 29,586 15,530 10,388 13,250 8,176 7,710 5,633 (390,931) (259,586) (182,975) (182,975)
390,935 260,777 189,427 182,975 Movement Variance ‐ This Month
YTD Budget
257 (6,563)
‐ 140 5,282 1,845 708 (1,871)
3,966 5,797 89 (186)
1,594 (11,030)
957 2,501 8,772 9,818 ‐ 289 470 4,836 3,181 4,860 ‐ (1,039)
‐ (1,317)
590 61 270 (871)
1,845 1,887 (2,180)
(2,935)
17,203 12,997 1,873 581 380 759 ‐ 719 562 681 10,127 8,898 2,097 2,809 ‐ (1,305)
17,344 (6,292)
(9,527)
1,259 25,478 (5,370)
(69,402) (55,260)
2,249 (13,393)
(1,082) (898)
‐ (1,682)
‐ (225)
4,408 (3,416)
‐ (3,601)
2,486 (9,334)
‐ (1,151)
4,381 (10,343)
‐ (1,845)
934 644 ‐ (6,922)
348 (1,263)
12,948 (12,439)
(3,430)
(6,859)
4,140 (4,406)
(685)
3,268 1,917 (598)
‐ (3,566)
5,142 (14,056)
2,076 (466)
‐ 76,611 6,452 (71,350)
21st March, 2016
Variance %
‐71.81%
‐61.76%
2.76%
‐24.49%
12.06%
‐15.07%
‐48.37%
33.40%
18.11%
29.62%
62.89%
23.80%
‐83.42%
‐68.82%
0.84%
‐48.44%
11.20%
481.88%
10.99%
3.76%
18.79%
‐30.88%
7.24%
11.07%
22.63%
0.00%
‐4.10%
‐1.62%
‐2.26%
13.87%
‐8.36%
0.26%
‐0.98%
0.00%
‐8.80%
0.00%
‐21.20%
28.07%
‐21.04%
0.00%
3.65%
‐80.38%
‐29.14%
‐24.72%
2017.23%
‐11.80%
‐1.37%
‐0.31%
0.00%
‐47.51%
‐5.71%
‐29.51%
‐27.36%
Comments
Ok
Ok
Ok
Ok
Ok
Ok
Timing varies to budget, development work
Check
Ok
Ok
Ok
Ok
Ok
Ok
Ok
Ok
Ok
Ok
Ok
Timing varies to budget, street cleaning, mowing, weed spraying
Check
Ok
Ok
Ok
Ok
Ok
Ok
Ok
Ok
Ok
Ok
Timing varies to budget, Dulverton dividend, Taswater ITE
Check
Timing varies to budget, insurance, legal fees, CCA
Check
Ok
Ok
Ok
Ok
Ok
Ok
Ok
Timing varies to budget, Henley on the Mersey, Arts Competition
Check
Ok
Ok
Ok
Ok
Timing varies to budget, Consultancy, Marketing & Promotion
Check
Ok
Ok
Ok
Ok
Ok
Timing varies to budget, land development costs, Land Tax
Check
Ok
Timing varies to budget, overhead allocation
Check
Possible budget variance ‐ Accounting Services overhead
Check
Page 82
count Numb
Account Description
3111 Office Operating Costs ‐ Revenue 3112 Office Operating Costs ‐ Expenditure 3121 Property & Rates ‐ Revenue 3122 Property & Rates ‐ Expenditure 3131 IT Services ‐ Revenue 3132 IT Services ‐ Expenditure 3141 Risk Management ‐ Revenue 3142 Risk Management ‐ Expenditure 3152 Customer Service ‐ Expenditure 3162 Records Management ‐ Expenditure 3201 Financial Services ‐ Revenue 3202 Financial Services ‐ Expenditure 3211
3212
3221
3222
3502
3512
3521
3522
3901
3902
3911
3912
3921
3922
4101
4102
4201
4202
4211
4212
4221
4222
4232
4241
4242
4401
4402
4411
4412
4421
4422
5101
5102
5201
5202
5211
5212
5402
5411
5412
Accounting Services ‐ Revenue Accounting Services ‐ Expenditure Accounts Payable/Receivable ‐ Revenue Accounts Payable/Receivable ‐ Expenditure Council Payroll ‐ Expenditure Council Employee Development ‐ Expenditure Council Human Resource Management ‐ Revenue Council Human Resource Management ‐ Expenditure Council Overheads ‐ Revenue Council Overheads ‐ Expenditure Council Employee On‐costs ‐ Revenue Council Employee On‐costs ‐ Expenditure Council Plant Hire ‐ Revenue Council Plant Hire ‐ Expenditure Development Services ‐ Revenue Development Services ‐ Expenditure Building Services ‐ Revenue Building Services ‐ Expenditure Planning Services ‐ Revenue Planning Services ‐ Expenditure Health Services ‐ Revenue Health Services ‐ Expenditure Regulatory Services ‐ Expenditure Animal Control ‐ Revenue Animal Control ‐ Expenditure Waste Management Services ‐ Revenue Waste Management Services ‐ Expenditure Household Collection ‐ Revenue Household Collection ‐ Expenditure Port Sorell Waste Transfer Station ‐ Revenue Port Sorell Waste Transfer Station ‐ Expenditure Engineering Services ‐ Revenue Engineering Services ‐ Expenditure Technical Services ‐ Revenue Technical Services ‐ Expenditure Asset Management ‐ Revenue Asset Management ‐ Expenditure Natural Resource Management ‐ Expenditure State Emergency Service ‐ Revenue State Emergency Service ‐ Expenditure Latrobe Council OPEN Agenda
Previous
(400) (325) (200) (192)
76,962 47,045 53,438 47,950 (5,540,632) (5,372,096) (5,392,604) (5,378,709)
307,007 225,930 251,622 234,841 (332,960) (257,180) (159,369) (159,369)
286,495 199,817 185,463 164,382 (30,276) (20,184) (22,443) (19,540)
89,364 50,466 56,518 50,848 119,740 84,100 75,493 69,058 58,799 38,339 34,316 30,901 (304,152) (209,202) (212,051) (185,719)
173,711 103,454 97,960 68,427 Movement This Month
(9)
5,489 (13,895)
16,780 ‐ 21,081 (2,902)
5,671 6,436 3,415 (26,332)
29,533 Variance ‐ YTD Budget
125 6,393 (20,508)
25,692 97,811 (14,354)
(2,259)
6,052 (8,607)
(4,023)
(2,849)
(5,494)
Variance %
‐38.32%
13.59%
0.38%
11.37%
‐38.03%
‐7.18%
11.19%
11.99%
‐10.23%
‐10.49%
1.36%
‐5.31%
(190,806) (127,978) (82,997) (81,739)
168,195 112,921 91,688 81,739 (90,680) (58,587) (43,196) (43,196)
90,684 59,240 48,708 43,196 48,064 23,553 29,883 27,264 30,069 16,502 21,512 16,675 (1,999) (1,601) (1,412) (856)
17,468 12,109 7,847 7,847 (791,660) (382,138) (311,510) (311,510)
791,660 510,269 356,651 356,651 (589,231) (319,145) (372,858) (326,832)
589,231 402,683 352,080 317,525 (77,880) (51,920) (38,294) (34,478)
77,877 52,808 47,082 41,084 (8,311) (3,634) (14,744) (14,484)
8,311 3,229 14,923 14,484 (268,626) (180,052) (186,979) (155,875)
320,232 201,496 177,330 159,952 (234,398) (142,283) (173,904) (158,366)
435,873 289,296 249,406 223,055 (18,500) (16,546) (16,716) (16,466)
111,089 71,969 64,477 58,114 3,184 2,270 2,518 2,518 (63,678) (53,333) (61,396) (60,001)
98,259 51,823 56,175 54,081 (789,069) (789,069) (795,859) (794,981)
264,237 112,500 113,793 48,933 (100) (100) (83) (83)
572,331 340,483 331,832 285,390 (66,501) (57,101) (53,735) (52,728)
221,871 133,850 165,456 135,780 (455,173) (286,979) (219,852) (212,065)
455,170 281,192 226,145 212,387 (155,837) (98,338) (106,974) (106,756)
155,842 102,653 101,920 89,391 (134,130) (85,571) (17,403) (17,039)
99,335 57,427 41,884 34,404 27,436 6,528 9,308 6,405 (16,630) ‐ ‐ ‐
36,760 25,691 20,969 19,514 (1,257)
9,949 ‐ 5,512 2,619 4,837 (557)
‐ ‐ ‐ (46,026)
34,555 (3,816)
5,998 (259)
439 (31,104)
17,377 (15,538)
26,350 (250)
6,364 ‐ (1,395)
2,094 (878)
64,860 ‐ 46,442 (1,007)
29,676 (7,787)
13,758 (217)
12,528 (364)
7,480 2,902 ‐ 1,455 44,982 (21,233)
15,391 (10,532)
6,330 5,010 189 (4,262)
70,628 (153,618)
(53,713)
(50,603)
13,626 (5,726)
(11,110)
11,694 (6,927)
(24,167)
(31,621)
(39,890)
(170)
(7,492)
248 (8,063)
4,352 (6,790)
1,293 17 (8,651)
3,366 31,606 67,127 (55,047)
(8,636)
(733)
68,168 (15,543)
2,780 ‐ (4,722)
‐35.15%
‐18.80%
‐26.27%
‐17.78%
26.87%
30.36%
‐11.78%
‐35.20%
‐18.48%
‐30.11%
16.83%
‐12.57%
‐26.24%
‐10.84%
305.71%
362.17%
3.85%
‐11.99%
22.22%
‐13.79%
1.03%
‐10.41%
10.91%
15.12%
8.40%
0.86%
1.15%
‐17.30%
‐2.54%
‐5.89%
23.61%
‐23.39%
‐19.58%
8.78%
‐0.71%
‐79.66%
‐27.07%
42.58%
0.00%
‐18.38%
21st March, 2016
Comments
Ok
Ok
Ok
Timing varies to budget, valuation costs, printing, rate enquiries
Check
Possible budget variance, overhead allocation
Check
Timing varies to budget, software
Check
Ok
Ok
Ok
Ok
Ok
Ok
Timing variance ‐ includes reimbursement of staff positions from labour hire arrangements and overhead reallocations
Check
Timing variance ‐ Kentish Council Services
Check
Check
Timing varies to budget, staff costs
Check
Ok
Ok
Ok
Ok
Check
Check
Timing varies to budget, oncost allocation
Check
Timing varies to budget, annual leave and superannuation
Check
Timing varies to budget, fuel, maintenance re‐allocation
Check
Ok
Budget variance ‐ interim management & IT overhead allocation
Check
Budget variance ‐ interim management & IT overhead allocation
Check
Ok
Possible budget variance ‐ Building Surveyor, Plumbing Inspector
Check
Budget variance ‐ Planning charges, public open space contributions
Check
Possible budget variance ‐ Planning staff & IT overhead allocation
Check
Ok
Ok
Ok
Ok
Ok
Ok
Ok
Ok
Ok
Ok
Timing variance, greenwaste, site maintenance, scrap metal removal
Check
Budget variance ‐ includes Asset Management position re‐allocation
Check
Budget variance ‐ includes Asset Management position Check
Ok
Ok
Budget variance ‐ Asset Management position re‐allocation
Check
Budget variance ‐ Asset Management position Check
Ok
Ok
Ok
Page 83
count Numb
Account Description
5422 Special Projects/WFTD ‐ Expenditure 6101 Works Manager ‐ Revenue 6102 Works Manager ‐ Expenditure 6111 OH&S Co‐ordinator ‐ Revenue 6112 OH&S Co‐ordinator ‐ Expenditure 6121 Team Leaders ‐ Revenue 6122 Team Leaders ‐ Expenditure 6131 Administrative Support ‐ Revenue 6132 Administrative Support ‐ Expenditure 6201 Latrobe Depot/Workshop ‐ Revenue 6202 Latrobe Depot/Workshop ‐ Expenditure 6211 Port Sorell Depot ‐ Revenue 6212 Port Sorell Depot ‐ Expenditure 6501 Latrobe Works Payroll ‐ Revenue 6502 Latrobe Works Payroll ‐ Expenditure 6511 Latrobe Works Employee Development ‐ Revenue 6512 Latrobe Works Employee Development ‐ Expenditure 6521 Latrobe Works HRM ‐ Revenue 6522 Latrobe Works HRM ‐ Expenditure 6531 Protective Clothing/Uniforms ‐ Revenue 6532 Protective Clothing/Uniforms ‐ Expenditure 6811 Private Works ‐ Revenue 6812 Private Works ‐ Expenditure 6901 Latrobe Works Overheads ‐ Revenue 6902 Latrobe Works Overheads ‐ Expenditure 6911 Latrobe Works Employee On‐costs ‐ Revenue 6912 Latrobe Works Employee On‐costs ‐ Expenditure 6921 Latrobe Works Plant Hire ‐ Revenue 6922 Latrobe Works Plant Hire ‐ Expenditure Latrobe Council OPEN Agenda
Previous
2,050 (6,168) 234 234 (69,671) (34,834) (28,923) (28,923)
69,676 43,206 37,135 30,629 (1,350) ‐ ‐ ‐
1,354 336 ‐ ‐
(167,860) (111,707) (90,179) (90,177)
167,863 108,479 101,389 92,335 (69,781) (41,363) (45,924) (45,924)
69,757 42,084 53,877 48,796 (75,379) (48,465) (35,247) (35,247)
75,382 44,990 40,272 34,595 (14,480) (12,188) (4,031) (4,031)
14,480 8,321 4,651 4,142 (28,181) (17,503) (14,619) (14,619)
28,184 17,286 16,617 14,965 (17,310) (12,624) (13,211) (13,211)
14,303 9,658 13,775 13,775 (10,051) (8,055) (3,310) (3,310)
10,043 4,006 3,954 3,314 (10,781) (8,823) (8,913) (8,913)
10,781 9,053 10,451 8,963 (25,001) (16,495) (21,663) (13,540)
20,193 12,804 27,860 27,189 (461,589) (215,560) (210,234) (210,234)
461,590 313,369 237,657 237,657 (358,950) (158,324) (185,303) (162,337)
358,952 228,638 297,863 262,396 (389,772) (259,848) (239,249) (207,574)
389,774 256,399 281,245 248,791 (2,388,604) (1,811,720) (2,628,645) (2,496,506)
Movement This Month
‐ ‐ 6,506 ‐ ‐ (2)
9,053 ‐ 5,081 ‐ 5,677 ‐ 509 ‐ 1,652 ‐ ‐ ‐ 640 ‐ 1,488 (8,123)
671 ‐ ‐ (22,966)
35,467 (31,674)
32,455 (132,138)
Variance ‐ YTD Budget
6,402 5,911 (6,071)
‐ (336)
21,528 (7,090)
(4,561)
11,793 13,218 (4,718)
8,157 (3,670)
2,884 (669)
(587)
4,117 4,745 (52)
(90)
1,398 (5,168)
15,056 5,326 (75,712)
(26,979)
69,225 20,599 24,846 (816,925)
21st March, 2016
Variance %
‐103.79%
‐16.97%
‐14.05%
0.00%
‐100.00%
‐19.27%
‐6.54%
11.03%
28.02%
‐27.27%
‐10.49%
‐66.93%
‐44.10%
‐16.48%
‐3.87%
4.65%
42.63%
‐58.91%
‐1.29%
1.02%
15.44%
31.33%
117.59%
‐2.47%
‐24.16%
17.04%
30.28%
‐7.93%
9.69%
Comments
Ok
Ok
Ok
Ok
Ok
Check
Ok
Ok
Timing varies to budget, staff costs, minor operating expenses
Check
Timing varies to budget, allocations
Check
Ok
Ok
Ok
Ok
Ok
Ok
Ok
Ok
Ok
Ok
Ok
Ok
Budget variance ‐ offset by Private Works Reimbursements
Check
Ok
Timing varies to budget, includes leave variances
Check
Timing varies to budget, re‐allocations, insurance reimbursements
Check
Timing varies to budget, annual leave, AL loading, LSL, personal leave
Check
Timing varies to budget, plant hire allocations
Check
Timing varies to budget, plant maintenance
Check
Page 84
Operating Revenue and Expenditure - February 2016
Original
Budget
Revised
Budget
11 - Roads (Surplus)/Deficit
1,211,053
12 - Services (Surplus)/Deficit
425,926
425,926
13 - Buildings (Surplus)/Deficit
1,056,402
16 - Parks & Reserves (Surplus)/Deficit
786,261
YTD
Budget
1,374,802 1,206,099
Movement
this Month
Actual
Costs
Committed
Costs
Total
Cost
YTD
Variance
Budget
Remaining
(555,442)
689,798
15,708
705,506
500,593
669,296
285,478
25,076
228,660
36,870
265,529
19,949
160,397
1,122,000
805,870
67,829
633,298
15,178
648,477
157,393
473,523
812,761
503,120
57,786
521,383
21,964
543,348
(40,228)
269,413
(28,756)
2,807
(25,948)
159,517
(1,666,002)
63,530
(4,927,426)
7,205
(4,920,221)
60,292
(105,125)
20 - Governance (Surplus)/Deficit
(2,017,326)
(1,691,950)
133,569
30 - Corporate Services (Surplus)/Deficit
(4,932,296)
(5,025,346) (4,859,929)
(276)
40 - Development Services (Surplus)/Deficit
623,704
586,204
(35,202)
143,170
(136,947)
9,441
(127,506)
92,304
713,710
50 - Engineering Services (Surplus)/Deficit
69,127
14,823
(3,565)
29,755
54,923
1,308
56,230
(59,795)
(41,407)
(4,824)
(7,824)
36,432
218,084
7,857
225,940
(73,100)
(233,764)
(132,138)
(2,746,983)
816,925
240,041
60 - Latrobe Works (Surplus)/Deficit
Operating (Surplus)/Deficit
152,840
(2,781,973) (2,388,604) (1,811,720)
118,338 (2,628,645)
February 2016
21st March, 2016
Page 85
Operating Revenue and Expenditure - February 2016
11 - Roads
Original
Budget
Revised
Budget
(1,399,299)
(1,259,180)
YTD
Budget
Movement
this Month
Actual
Costs
(604,387)
(721,909)
(929,040)
156,763
22,351
133,881
(795,159)
Committed
Costs
Total
Cost
YTD
Variance
Budget
Remaining
(929,040)
324,653
(330,140)
5,290
139,171
17,592
101,339
5,290
(789,869)
110 - Roads General
Total Roads General - Revenue
Total Roads General - Expenditure
110 - Roads General (Surplus)/Deficit
238,310
240,510
(1,160,989) (1,018,670)
(447,624)
(699,559)
-
342,245
(228,801)
111 - Urban Sealed Streets
Total Urban Sealed Streets - Expenditure
111 - Urban Sealed Streets (Surplus)/Deficit
465,207
465,207
465,207
465,207
330,816
26,306
242,221
589
242,809
88,007
222,398
330,816
26,306
242,221
589
242,809
88,007
222,398
4,443
114
4,334
-
4,334
109
5,046
4,443
114
4,334
-
4,334
109
5,046
725,251
62,178
709,791
(150)
709,640
15,611
370,195
725,251
62,178
709,791
(150)
709,640
15,611
370,195
112 - Urban Unsealed Streets
Total Urban Unsealed Streets - Expenditure
112 - Urban Unsealed Streets (Surplus)/Deficit
9,380
9,380
9,380
9,380
113 - Rural Sealed Roads
Total Rural Sealed Roads - Expenditure
113 - Rural Sealed Roads (Surplus)/Deficit
1,079,835
1,079,835
1,079,835
1,079,835
February 2016
21st March, 2016
Page 86
Original
Budget
11 - Roads
Revised
Budget
YTD
Budget
Movement
this Month
Actual
Costs
Committed
Costs
Total
Cost
YTD
Variance
Budget
Remaining
114 - Rural Unsealed Roads
Total Rural Unsealed Roads - Expenditure
114 - Rural Unsealed Roads (Surplus)/Deficit
268,022
268,022
268,022
268,022
230,777
16,549
153,514
2,993
156,507
74,270
111,515
230,777
16,549
153,514
2,993
156,507
74,270
111,515
-
-
115 - Footpaths
Total Footpaths - Revenue
0
-
-
-
-
-
-
Total Footpaths - Expenditure
211,058
211,058
122,702
15,656
154,602
5,644
160,246
(37,544)
50,812
122,702
15,656
154,602
5,644
160,246
(37,544)
50,812
116,979
12,753
110,182
97
110,279
6,700
59,209
116,979
12,753
110,182
97
110,279
6,700
59,209
21,255
2,981
20,832
1,245
22,078
(823)
12,860
21,255
2,981
20,832
1,245
22,078
(823)
12,860
(15,120)
(5,041)
(15,122)
115 - Footpaths (Surplus)/Deficit
211,058
211,058
116 - Kerb & Channel
Total Kerb & Channel - Expenditure
116 - Kerb & Channel (Surplus)/Deficit
169,488
169,488
169,488
169,488
117 - Carparks
Total Carparks - Expenditure
117 - Carparks (Surplus)/Deficit
34,938
34,938
34,938
34,938
118 - Bridges
Total Bridges - Revenue
(41,590)
(20,160)
-
(15,122)
2
(5,038)
February 2016
21st March, 2016
Page 87
Original
Budget
11 - Roads
Total Bridges - Expenditure
175,704
Revised
Budget
175,704
118 - Bridges (Surplus)/Deficit
134,114
155,544
11 - Roads (Surplus)/Deficit
1,211,053
1,374,802
YTD
Budget
Movement
this Month
Actual
Costs
Committed
Costs
Total
Cost
YTD
Variance
Budget
Remaining
116,620
12,621
104,603
-
104,603
12,017
71,101
101,500
7,580
89,482
-
89,482
12,018
66,062
1,206,099
(555,442)
689,798
15,708
705,506
500,593
669,296
(1,050)
1,050
550
126 - Latrobe Stormwater Scheme
Total Latrobe Stormwater Scheme - Revenue
Total Latrobe Stormwater Scheme - Expenditure
126 - Latrobe Stormwater Scheme (Surplus)/Deficit
(500)
162,340
161,840
(500)
162,340
161,840
-
(550)
(1,050)
-
105,691
11,639
98,128
1,620
99,748
5,943
62,592
105,691
11,089
97,078
1,620
98,698
6,993
63,142
1,650
1,650
127 - Port Sorell Stormwater Scheme
Total Port Sorell Stormwater Scheme - Revenue
Total Port Sorell Stormwater Scheme - Expenditure
(500)
264,586
(500)
264,586
127 - Port Sorell Stormwater Scheme
(Surplus)/Deficit
264,086
264,086
12 - Services (Surplus)/Deficit
425,926
425,926
(500)
(550)
(2,150)
-
(2,150)
180,287
14,537
133,731
35,250
168,981
11,306
95,605
179,787
13,987
131,581
35,250
166,831
12,956
97,255
228,660
36,870
265,529
19,949
160,397
285,478
25,076
February 2016
21st March, 2016
Page 88
13 - Buildings
Original
Budget
Revised
Budget
YTD
Budget
Movement
this Month
Actual
Costs
Committed
Costs
Total
Cost
YTD
Variance
Budget
Remaining
130 - Latrobe Memorial Hall
Total Latrobe Memorial Hall - Revenue
0
-
-
-
Total Latrobe Memorial Hall - Expenditure
57,261
57,261
40,915
2,928
32,015
227
40,915
2,928
31,935
227
130 - Latrobe Memorial Hall (Surplus)/Deficit
57,261
57,261
(80)
-
(80)
80
80
32,243
8,672
25,018
32,163
8,752
25,098
131 - Latrobe Youth Centre
Total Latrobe Youth Centre - Revenue
Total Latrobe Youth Centre - Expenditure
131 - Latrobe Youth Centre (Surplus)/Deficit
(13,141)
(13,141)
(6,038)
101,902
105,252
68,099
10,513
67,885
62,061
10,331
118,989
118,989
88,761
92,111
(182)
(4,782)
-
(4,782)
(1,256)
(8,359)
2,182
70,066
(1,967)
35,186
63,103
2,182
65,284
(3,223)
26,827
17,375
112,141
924
113,064
5,925
49,934
17,375
112,141
924
113,064
5,925
49,934
(22,302)
(18,539)
(45,246)
132 - Latrobe Swimming Pool
Total Latrobe Swimming Pool - Expenditure
132 - Latrobe Swimming Pool (Surplus)/Deficit
162,998
162,998
162,998
162,998
133 - Latrobe Recreation Ground
Total Latrobe Recreation Ground - Revenue
Total Latrobe Recreation Ground - Expenditure
133 - Latrobe Recreation Ground (Surplus)/Deficit
(67,548)
(67,548)
(40,841)
(2,797)
(22,302)
311,748
311,748
206,250
23,683
192,788
1,669
194,457
11,793
117,291
165,409
20,886
170,486
1,669
172,156
(6,747)
72,044
244,200
244,200
-
February 2016
21st March, 2016
Page 89
Original
Budget
13 - Buildings
Revised
Budget
YTD
Budget
Movement
this Month
Actual
Costs
Committed
Costs
Total
Cost
YTD
Variance
Budget
Remaining
134 - Hampden Street
Total Hampden Street - Expenditure
134 - Hampden Street (Surplus)/Deficit
6,108
6,108
6,108
6,108
3,363
511
2,623
-
2,623
740
3,485
3,363
511
2,623
-
2,623
740
3,485
(7,412)
-
(7,412)
3,952
(1,087)
140 - Port Sorell Hall
Total Port Sorell Hall - Revenue
Total Port Sorell Hall - Expenditure
140 - Port Sorell Hall (Surplus)/Deficit
(8,499)
(8,499)
(3,460)
33,383
33,383
23,296
877
25,047
-
25,047
(1,751)
8,336
19,836
877
17,635
-
17,635
2,201
7,249
-
(3,900)
24,884
24,884
-
141 - Port Sorell Tennis Club
Total Port Sorell Tennis Club - Revenue
Total Port Sorell Tennis Club - Expenditure
141 - Port Sorell Tennis Club (Surplus)/Deficit
(9,200)
(9,200)
18,044
18,044
8,844
8,844
8,414
8,414
243
(3,657)
(8,262)
-
(8,262)
8,262
(938)
11,232
91
11,323
(2,909)
6,721
2,970
91
3,061
5,353
5,783
142 - Camp Banksia
Total Camp Banksia - Revenue
Total Camp Banksia - Expenditure
142 - Camp Banksia (Surplus)/Deficit
(384,000)
(339,000)
(225,548)
(26,252)
(214,624)
416,580
416,580
261,024
33,685
239,237
35,476
7,433
24,613
32,580
77,580
-
(214,624)
(10,924)
(124,376)
600
239,837
21,187
176,743
600
25,213
10,263
52,367
February 2016
21st March, 2016
Page 90
Original
Budget
13 - Buildings
Revised
Budget
YTD
Budget
Movement
this Month
Actual
Costs
Committed
Costs
Total
Cost
YTD
Variance
Budget
Remaining
143 - Port Sorell Recreation Ground
Total Port Sorell Recreation Ground - Revenue
Total Port Sorell Recreation Ground - Expenditure
143 - Port Sorell Recreation Ground
(Surplus)/Deficit
(500)
22,945
22,445
(500)
22,945
22,445
-
-
-
-
-
-
(500)
15,345
757
8,346
91
8,436
6,909
14,509
15,345
757
8,346
91
8,436
6,909
14,009
(810)
(14,672)
-
(14,672)
7,004
3,172
144 - Banksia Centre
Total Banksia Centre - Revenue
Total Banksia Centre - Expenditure
144 - Banksia Centre (Surplus)/Deficit
(11,500)
(11,500)
(7,668)
100,386
100,386
66,308
6,868
65,478
-
65,478
830
34,908
58,640
6,058
50,806
-
50,806
7,834
38,080
-
-
-
-
-
-
9,339
649
6,073
-
6,073
3,266
9,962
9,339
649
6,073
-
6,073
3,266
8,462
97,974
10,281
85,568
307
85,875
12,099
58,710
97,974
10,281
85,568
307
85,875
12,099
58,710
88,886
88,886
149 - Moriarty Hall
Total Moriarty Hall - Revenue
Total Moriarty Hall - Expenditure
149 - Moriarty Hall (Surplus)/Deficit
(1,500)
(1,500)
16,035
16,035
14,535
14,535
(1,500)
150 - Council Chambers
Total Council Chambers - Expenditure
150 - Council Chambers (Surplus)/Deficit
144,585
144,585
144,585
144,585
February 2016
21st March, 2016
Page 91
13 - Buildings
Original
Budget
Revised
Budget
YTD
Budget
Movement
this Month
Actual
Costs
Committed
Costs
Total
Cost
YTD
Variance
Budget
Remaining
151 - Elderly Persons Units
Total Elderly Persons Units - Revenue
Total Elderly Persons Units - Expenditure
151 - Elderly Persons Units (Surplus)/Deficit
(449,999)
(449,999)
(302,362)
(37,155)
(309,579)
421,246
421,246
296,490
20,719
259,321
(16,436)
(28,753)
(28,753)
(5,872)
-
(309,579)
7,217
(140,420)
6,943
266,264
30,226
154,982
(50,259)
6,943
(43,315)
37,443
14,562
(1,558)
-
(1,558)
152 - Regional Arts Building
Total Regional Arts Building - Revenue
Total Regional Arts Building - Expenditure
152 - Regional Arts Building (Surplus)/Deficit
(3,600)
(3,600)
(2,400)
12,575
12,575
8,662
389
5,905
-
5,905
2,757
6,670
6,262
389
4,346
-
4,346
1,916
4,629
5,109
116
1,562
-
1,562
3,547
5,973
5,109
116
1,562
-
1,562
3,547
5,973
14,692
812
10,313
-
10,313
4,379
11,990
14,692
812
10,313
-
10,313
4,379
11,990
8,975
8,975
-
(842)
(2,042)
153 - Historic Centre
Total Historic Centre - Expenditure
153 - Historic Centre (Surplus)/Deficit
7,535
7,535
7,535
7,535
154 - Senior Citizens Club
Total Senior Citizens Club - Expenditure
154 - Senior Citizens Club (Surplus)/Deficit
22,303
22,303
22,303
22,303
155 - Sherwood Hall
February 2016
21st March, 2016
Page 92
Original
Budget
13 - Buildings
Total Sherwood Hall - Revenue
Total Sherwood Hall - Expenditure
155 - Sherwood Hall (Surplus)/Deficit
(749)
27,139
26,390
Revised
Budget
(749)
27,139
26,390
YTD
Budget
Movement
this Month
(389)
-
Actual
Costs
(467)
Committed
Costs
-
Total
Cost
(467)
YTD
Variance
Budget
Remaining
78
(282)
12,885
951
8,104
109
8,213
4,672
18,926
12,496
951
7,637
109
7,746
4,750
18,644
156 - Lewis Street Property
Total Lewis Street Property - Revenue
Total Lewis Street Property - Expenditure
156 - Lewis Street Property (Surplus)/Deficit
(11,000)
(11,000)
(7,040)
(880)
(7,480)
-
(7,480)
12,707
12,707
7,438
246
4,241
-
4,241
3,197
8,466
398
(634)
(3,239)
-
(3,239)
3,637
4,946
-
(5,992)
1,707
1,707
440
(3,520)
157 - 1317 Main Road Port Sorell
Total 1317 Port Sorell Main Road
Total 1317 Port Sorell Main Road - Expenditure
157 - 1317 Main Road Port Sorell (Surplus)/Deficit
(10,200)
(10,200)
(6,390)
(1,239)
(5,992)
(398)
(4,208)
9,272
9,272
6,404
1,200
9,086
80
9,166
(2,762)
3,094
80
3,174
(3,160)
(4,102)
(791)
(1,625)
106
(928)
(928)
(5,001)
(79,001)
(78,167)
208,940
206,037
8,383
158,342
1,955
160,296
45,741
48,644
127,870
7,983
80,966
1,955
82,920
44,950
47,019
14
(39)
158 - Australian Axemens Hall of Fame
Total Australian Axemens Hall of Fame - Revenue
Total Australian Axemens Hall of Fame
158 - Australian Axemens Hall of Fame
(Surplus)/Deficit
117,692
112,691
129,939
(400)
(77,376)
-
(77,376)
February 2016
21st March, 2016
Page 93
Original
Budget
13 - Buildings
Revised
Budget
YTD
Budget
Movement
this Month
Actual
Costs
Committed
Costs
Total
Cost
YTD
Variance
Budget
Remaining
159 - 37 Faulkner Drive
Total 37 Faulkner Drive
10,395
10,395
159 - 37 Faulkner Drive (Surplus)/Deficit
10,395
10,395
13 - Buildings (Surplus)/Deficit
1,056,402
1,122,000
9,140
257
2,577
-
2,577
6,563
7,818
9,140
257
2,577
-
2,577
6,563
7,818
805,870
67,829
633,298
15,178
648,477
157,393
473,523
February 2016
21st March, 2016
Page 94
16 - Parks & Reserves
Original
Budget
Revised
Budget
YTD
Budget
Movement
this Month
Actual
Costs
Committed
Costs
Total
Cost
YTD
Variance
Budget
Remaining
160 - Bells Parade
Total Bells Parade - Revenue
Total Bells Parade - Expenditure
160 - Bells Parade (Surplus)/Deficit
(400)
105,728
105,328
(400)
105,728
105,328
(227)
-
(87)
-
(87)
(140)
(313)
66,780
5,282
68,625
-
68,625
(1,845)
37,103
66,553
5,282
68,538
-
68,538
(1,985)
36,790
7,640
708
5,769
-
5,769
1,871
6,641
7,640
708
5,769
-
5,769
1,871
6,641
48,086
3,966
33,883
20,000
53,883
(5,797)
11,724
48,086
3,966
33,883
20,000
53,883
(5,797)
11,724
1,234
89
1,048
-
1,048
186
1,051
1,234
89
1,048
-
1,048
186
1,051
22,803
1,594
11,773
-
11,773
11,030
26,650
161 - Atkinson/Thompson's Parks
Total Atkinson/Thompson's Parks - Expenditure
161 - Atkinson/Thompson's Parks (Surplus)/Deficit
12,410
12,410
12,410
12,410
162 - Kings Park
Total Kings Park - Expenditure
162 - Kings Park (Surplus)/Deficit
65,607
65,607
65,607
65,607
163 - St Georges Park
Total St Georges Park - Expenditure
163 - St Georges Park (Surplus)/Deficit
2,099
2,099
2,099
2,099
168 - Latrobe Town Walking Tracks
Total Latrobe Town Walking Tracks - Expenditure
38,423
38,423
February 2016
21st March, 2016
Page 95
168 - Latrobe Town Walking Tracks
(Surplus)/Deficit
Original
Budget
38,423
Revised
Budget
38,423
YTD
Budget
Movement
this Month
Actual
Costs
Committed
Costs
Total
Cost
YTD
Variance
Budget
Remaining
11,030
26,650
22,803
1,594
11,773
-
11,773
7,487
957
9,879
109
9,988
(2,501)
1,985
7,487
957
9,879
109
9,988
(2,501)
1,985
54,222
8,772
64,002
38
64,040
(9,818)
27,307
54,222
8,772
64,002
38
64,040
(9,818)
27,307
974
-
1,263
-
1,263
(289)
614
974
-
1,263
-
1,263
(289)
614
7,689
470
12,525
-
12,525
(4,836)
1,428
7,689
470
12,525
-
12,525
(4,836)
1,428
169 - Other Latrobe Reserves
Total Other Latrobe Reserves - Expenditure
169 - Other Latrobe Reserves (Surplus)/Deficit
11,973
11,973
11,973
11,973
170 - Foreshore Reserves
Total Foreshore Reserves - Expenditure
170 - Foreshore Reserves (Surplus)/Deficit
91,347
91,347
91,347
91,347
171 - North Freers Reserve
Total North Freers Reserve - Expenditure
171 - North Freers Reserve (Surplus)/Deficit
1,877
1,877
1,877
1,877
172 - Shearwater Park
Total Shearwater Park - Expenditure
172 - Shearwater Park (Surplus)/Deficit
13,953
13,953
13,953
13,953
173 - Panatana Family Park
February 2016
21st March, 2016
Page 96
Total Panatana Family Park - Expenditure
173 - Panatana Family Park (Surplus)/Deficit
Original
Budget
33,105
33,105
Revised
Budget
33,105
33,105
YTD
Budget
Movement
this Month
Actual
Costs
Committed
Costs
Total
Cost
YTD
Variance
Budget
Remaining
20,419
3,181
24,855
424
25,279
(4,860)
7,826
20,419
3,181
24,855
424
25,279
(4,860)
7,826
1,246
-
207
-
207
1,039
3,867
1,246
-
207
-
207
1,039
3,867
1,913
-
596
-
596
1,317
2,299
1,913
-
596
-
596
1,317
2,299
7,267
590
7,328
-
7,328
(61)
6,829
7,267
590
7,328
-
7,328
(61)
6,829
1,798
270
927
-
927
871
3,329
1,798
270
927
-
927
871
3,329
174 - Pitcairn Bush Reserve
Total Pitcairn Bush Reserve - Expenditure
174 - Pitcairn Bush Reserve (Surplus)/Deficit
4,074
4,074
4,074
4,074
175 - Lucks Reserve
Total Lucks Reserve - Expenditure
175 - Lucks Reserve (Surplus)/Deficit
2,895
2,895
2,895
2,895
176 - Squeaking Point
Total Squeaking Point - Expenditure
176 - Squeaking Point (Surplus)/Deficit
14,157
14,157
14,157
14,157
178 - Town Walking Tracks
Total Town Walking Tracks - Expenditure
178 - Town Walking Tracks (Surplus)/Deficit
4,256
4,256
4,256
4,256
February 2016
21st March, 2016
Page 97
Original
Budget
Revised
Budget
YTD
Budget
Movement
this Month
Actual
Costs
Committed
Costs
Total
Cost
YTD
Variance
Budget
Remaining
179 - Other Port Sorell Reserves
Total Other Port Sorell Reserves - Expenditure
179 - Other Port Sorell Reserves (Surplus)/Deficit
16,967
16,967
23,467
23,467
16,851
1,845
17,718
1,020
18,738
(1,887)
4,729
16,851
1,845
17,718
1,020
18,738
(1,887)
4,729
2,935
2,044
180 - Latrobe Town
Total Latrobe Town - Revenue
Total Latrobe Town - Expenditure
180 - Latrobe Town (Surplus)/Deficit
(1,500)
185,366
183,866
(1,500)
205,366
203,866
(609)
(2,180)
(3,544)
-
(3,544)
118,221
17,203
131,082
136
131,218
(12,997)
74,148
117,612
15,023
127,538
136
127,674
(10,062)
76,192
15,443
1,873
16,024
-
16,024
(581)
11,188
15,443
1,873
16,024
-
16,024
(581)
11,188
4,036
380
4,795
-
4,795
(759)
2,062
4,036
380
4,795
-
4,795
(759)
2,062
(1,609)
-
(1,609)
(719)
(1,591)
181 - Station Square
Total Station Square - Expenditure
181 - Station Square (Surplus)/Deficit
27,212
27,212
27,212
27,212
182 - Post Office Park
Total Post Office Park - Expenditure
182 - Post Office Park (Surplus)/Deficit
6,857
6,857
6,857
6,857
183 - Latrobe Cemetery
Total Latrobe Cemetery - Revenue
(3,200)
(3,200)
(2,328)
-
February 2016
21st March, 2016
Page 98
Total Latrobe Cemetery - Expenditure
183 - Latrobe Cemetery (Surplus)/Deficit
Original
Budget
12,896
9,696
Revised
Budget
12,896
YTD
Budget
Movement
this Month
Actual
Costs
Committed
Costs
Total
Cost
YTD
Variance
Budget
Remaining
9,407
562
10,088
-
10,088
(681)
2,808
9,696
7,079
562
8,479
-
8,479
(1,400)
1,217
116,792
80,358
10,127
89,251
5
89,256
(8,898)
27,536
80,358
10,127
89,251
5
89,256
(8,898)
27,536
12,410
2,097
14,987
232
15,219
(2,809)
8,148
12,410
2,097
14,987
232
15,219
(2,809)
8,148
503,120
57,786
521,383
21,964
543,348
(40,228)
269,413
185 - Port Sorell Towns
Total Port Sorell Towns - Expenditure
185 - Port Sorell Towns (Surplus)/Deficit
116,792
116,792
116,792
186 - Addisons Reserve
Total Addisons Reserve - Expenditure
23,367
23,367
186 - Addisons Reserve (Surplus)/Deficit
23,367
23,367
16 - Parks & Reserves (Surplus)/Deficit
786,261
812,761
February 2016
21st March, 2016
Page 99
20 - Governance
Original
Budget
Revised
Budget
YTD
Budget
Movement
this Month
Actual
Costs
Committed
Costs
Total
Cost
YTD
Variance
Budget
Remaining
210 - Elected Members
Total Elected Members - Revenue
0
-
-
-
Total Elected Members - Expenditure
259,441
259,441
153,270
17,344
146,337
641
153,270
17,344
145,033
641
210 - Elected Members (Surplus)/Deficit
259,441
259,441
(1,305)
-
(1,305)
1,305
1,305
146,978
6,292
112,463
145,674
7,596
113,767
220 - Executive Management
Total Executive Management - Revenue
Total Executive Management - Expenditure
220 - Executive Management (Surplus)/Deficit
(116,152)
(116,152)
(77,548)
(9,527)
(76,289)
383,310
383,310
237,299
25,478
231,434
267,158
159,751
15,951
155,145
(2,764,360)
(398,280)
(69,402)
(453,540)
160,117
2,249
146,173
267,158
-
(76,289)
(1,259)
(39,863)
495
231,929
5,370
151,381
495
155,640
4,111
111,518
(453,540)
55,260
(2,310,820)
551
146,724
13,393
221 - General Operations
Total General Operations - Revenue
Total General Operations - Expenditure
221 - General Operations (Surplus)/Deficit
(3,069,931)
191,926
191,926
(2,878,005) (2,572,434)
-
(238,163)
(67,153)
(307,368)
551
(306,817)
(1,082)
(352,456)
-
(352,456)
170,649
-
170,649
45,202
68,654 (2,265,617)
222 - Government Contributions/Levies
Total Government Contributions/Levies - Revenue
Total Government Contributions/Levies - Expenditur
(358,452)
(358,452)
(351,558)
344,660
344,660
172,330
-
898
1,682
(5,996)
174,012
February 2016
21st March, 2016
Page 100
20 - Governance
222 - Government Contributions/Levies
(Surplus)/Deficit
Original
Budget
(13,792)
Revised
Budget
YTD
Budget
(13,792)
(179,228)
Movement
this Month
(1,082)
Actual
Costs
Committed
Costs
Total
Cost
YTD
Variance
Budget
Remaining
(181,808)
-
(181,808)
2,580
168,016
(225)
-
(225)
225
225
230 - Community Development
Total Community Development - Revenue
0
-
-
-
Total Community Development - Expenditure
67,923
67,923
38,818
4,408
35,402
-
35,402
3,416
32,521
38,818
4,408
35,177
-
35,177
3,641
32,746
230 - Community Development (Surplus)/Deficit
67,923
67,923
231 - Community Grants
Total Community Grants - Revenue
0
-
-
-
Total Community Grants - Expenditure
48,642
48,642
44,022
44,022
231 - Community Grants (Surplus)/Deficit
48,642
48,642
(3,601)
-
(3,601)
3,601
3,601
2,486
34,688
-
34,688
9,334
13,954
2,486
31,087
-
31,087
12,935
17,555
232 - Cultural Events
Total Cultural Events - Revenue
Total Cultural Events - Expenditure
232 - Cultural Events (Surplus)/Deficit
(4,300)
(4,300)
(4,100)
99,107
74,107
49,164
94,807
69,807
-
(5,251)
-
(5,251)
1,151
951
4,381
38,821
-
38,821
10,343
35,286
45,064
4,381
33,570
-
33,570
11,494
36,237
-
-
1,845
1,845
233 - Community Newsletter
Total Community Newsletter - Revenue
0
-
(1,845)
-
(1,845)
February 2016
21st March, 2016
Page 101
Original
Budget
20 - Governance
Total Community Newsletter - Expenditure
233 - Community Newsletter (Surplus)/Deficit
27,195
27,195
Revised
Budget
27,195
27,195
YTD
Budget
Movement
this Month
Actual
Costs
Committed
Costs
Total
Cost
YTD
Variance
(644)
Budget
Remaining
17,645
934
18,289
-
18,289
8,906
17,645
934
16,444
-
16,444
1,201
10,751
8,611
-
1,689
-
1,689
6,922
11,672
8,611
-
1,689
-
1,689
6,922
11,672
4,334
348
3,071
-
3,071
1,263
5,221
4,334
348
3,071
-
3,071
1,263
5,221
50,311
12,948
37,423
449
37,872
12,439
37,274
50,311
12,948
37,423
449
37,872
12,439
37,274
(7,199)
6,859
6,398
32,916
4,406
35,526
234 - Youth Services
Total Youth Services - Expenditure
234 - Youth Services (Surplus)/Deficit
13,361
13,361
13,361
13,361
235 - Community Participation & Contributions
Total Community Participation - Expenditure
235 - Community Participation & Contributions
(Surplus)/Deficit
8,292
8,292
8,292
8,292
240 - Tourism
Total Tourism - Expenditure
240 - Tourism (Surplus)/Deficit
60,146
60,146
75,146
75,146
241 - Latrobe Visitor Information Centre
Total Latrobe Visitor Information Centre - Revenue
Total Latrobe Visitor Information Centre - Expenditu
(801)
58,442
(801)
68,442
(340)
37,322
(3,430)
(7,199)
4,140
32,564
353
February 2016
21st March, 2016
Page 102
20 - Governance
241 - Latrobe Visitor Information Centre
(Surplus)/Deficit
Original
Budget
57,641
Revised
Budget
67,641
YTD
Budget
Movement
this Month
Actual
Costs
36,982
710
25,365
(685)
(235,713)
Committed
Costs
353
Total
Cost
25,718
YTD
Variance
Budget
Remaining
11,264
41,923
243 - Caravan Park
Total Caravan Park - Revenue
(333,701)
(333,701)
(238,981)
Total Caravan Park - Expenditure
300,589
320,394
193,371
1,917
192,454
318
192,773
243 - Caravan Park (Surplus)/Deficit
(33,112)
(45,610)
1,232
(43,259)
318
(42,941)
-
-
(3,566)
-
(3,566)
3,566
(1,276,434)
1,254,197
(13,307)
-
(235,713)
(3,268)
598
(97,988)
127,621
(2,669)
29,634
250 - Land Development
Total Land Development - Revenue
Total Land Development - Expenditure
250 - Land Development (Surplus)/Deficit
(1,280,000)
(1,280,000)
1,269,727
1,269,727
29,586
5,142
15,530
-
15,530
14,056
(10,273)
29,586
5,142
11,964
-
11,964
17,622
8,176
2,076
7,710
-
7,710
466
5,540
8,176
2,076
7,710
-
7,710
466
5,540
(10,273)
(22,237)
251 - Business Development
Total Business Development - Expenditure
251 - Business Development (Surplus)/Deficit
20 - Governance (Surplus)/Deficit
13,250
13,250
13,250
13,250
(2,017,326) (1,691,950)
133,569
(276)
(28,756)
2,807
(25,948)
159,517 (1,666,002)
February 2016
21st March, 2016
Page 103
30 - Corporate Services
Original
Budget
Revised
Budget
YTD
Budget
Movement
this Month
Actual
Costs
Committed
Costs
Total
Cost
YTD
Variance
Budget
Remaining
Total Corporate Services - Revenue
Total Corporate Services - Expenditure
(390,931)
(390,931)
(259,586)
390,935
390,935
260,777
1,191
4
4
-
(182,975)
-
(182,975)
(76,611)
(207,956)
6,452
189,427
-
189,427
71,350
201,508
6,452
6,452
-
6,452
(5,261)
(6,448)
(125)
(200)
311 - Office Operating Costs
Total Office Operating Costs - Revenue
Total Office Operating Costs - Expenditure
311 - Office Operating Costs (Surplus)/Deficit
(400)
70,962
70,562
(400)
76,962
76,562
(325)
(9)
(200)
-
(200)
47,045
5,489
52,029
1,409
53,438
(6,393)
23,524
46,720
5,480
51,829
1,409
53,238
(6,518)
23,324
20,508
(148,028)
(25,692)
55,385
- (5,140,983)
(5,183)
(92,642)
-
(159,369)
(97,811)
(173,591)
185,463
14,354
101,032
312 - Property & Rates
Total Property & Rates - Revenue
Total Property & Rates - Expenditure
312 - Property & Rates (Surplus)/Deficit
(5,540,632)
307,007
(5,540,632) (5,372,096)
307,007
225,930
(5,233,625) (5,233,625) (5,146,166)
(13,895)
16,780
(5,392,604)
251,622
2,885
(5,140,983)
-
(159,369)
-
(5,392,604)
251,622
313 - IT Services
Total IT Services - Revenue
Total IT Services - Expenditure
(332,960)
(332,960)
(257,180)
332,945
286,495
199,817
21,081
180,463
5,000
February 2016
21st March, 2016
Page 104
313 - IT Services (Surplus)/Deficit
Original
Budget
(15)
Revised
Budget
YTD
Budget
(46,465)
Movement
this Month
Actual
Costs
Committed
Costs
(57,363)
21,081
21,094
5,000
Total
Cost
YTD
Variance
Budget
Remaining
26,094
(83,457)
(72,559)
314 - Risk Management
Total Risk Management - Revenue
Total Risk Management - Expenditure
314 - Risk Management (Surplus)/Deficit
(30,276)
(30,276)
(20,184)
(2,902)
(22,443)
89,364
89,364
50,466
5,671
55,723
30,282
2,768
84,100
59,088
59,088
-
(22,443)
2,259
(7,833)
795
56,518
(6,052)
32,846
33,280
795
34,076
(3,794)
25,012
6,436
75,493
-
75,493
8,607
44,247
84,100
6,436
75,493
-
75,493
8,607
44,247
38,339
3,415
34,316
-
34,316
4,023
24,483
38,339
3,415
34,316
-
34,316
4,023
24,483
315 - Customer Service
Total Customer Service - Expenditure
315 - Customer Service (Surplus)/Deficit
119,740
119,740
119,740
119,740
316 - Records Management
Total Records Management - Expenditure
316 - Records Management (Surplus)/Deficit
58,799
58,799
58,799
58,799
320 - Financial Services
Total Financial Services - Revenue
Total Financial Services - Expenditure
320 - Financial Services (Surplus)/Deficit
(274,152)
(304,152)
(209,202)
(26,332)
(212,051)
-
(212,051)
2,849
(92,101)
173,711
173,711
103,454
29,533
97,960
-
97,960
5,494
75,751
(105,748)
3,201
8,343
(16,350)
(100,441)
(130,441)
(114,091)
-
(114,091)
February 2016
21st March, 2016
Page 105
Original
Budget
Revised
Budget
YTD
Budget
Movement
this Month
Actual
Costs
Committed
Costs
Total
Cost
YTD
Variance
Budget
Remaining
321 - Accounting Services
Total Accounting Services - Revenue
Total Accounting Services - Expenditure
321 - Accounting Services (Surplus)/Deficit
(200,806)
(190,806)
(127,978)
(1,257)
(82,997)
-
(82,997)
(44,982)
(107,810)
200,795
168,195
112,921
9,949
91,688
-
91,688
21,233
76,507
(15,057)
8,692
8,692
-
8,692
(23,749)
(31,303)
-
(43,196)
-
(43,196)
(15,391)
(47,484)
(11)
(22,611)
322 - Accounts Payable/Receivable
Total Accounts Payable/Receivable - Revenue
Total Accounts Payable/Receivable - Expenditure
322 - Accounts Payable/Receivable
(Surplus)/Deficit
(90,680)
(90,680)
(58,587)
90,684
90,684
59,240
5,512
48,708
-
48,708
10,532
41,976
653
5,512
5,512
-
5,512
(4,859)
(5,508)
23,553
2,619
29,883
-
29,883
(6,330)
18,181
23,553
2,619
29,883
-
29,883
(6,330)
18,181
16,502
4,837
21,512
-
21,512
(5,010)
8,557
16,502
4,837
21,512
-
21,512
(5,010)
8,557
4
4
350 - Council Payroll
Total Council Payroll - Expenditure
350 - Council Payroll (Surplus)/Deficit
48,064
48,064
48,064
48,064
351 - Council Employee Development
Total Council Employee Development - Expenditure
351 - Council Employee Development
(Surplus)/Deficit
30,069
30,069
30,069
30,069
February 2016
21st March, 2016
Page 106
Revised
Budget
Original
Budget
YTD
Budget
Movement
this Month
Actual
Costs
Committed
Costs
Total
Cost
YTD
Variance
Budget
Remaining
352 - Council Human Resource Management
Total Council Human Resource Management - Reve
(1,999)
(1,999)
(1,601)
Total Council Human Resource Management - Expe
17,468
17,468
12,109
352 - Council Human Resource Management
(Surplus)/Deficit
15,469
15,469
10,508
(557)
-
(557)
(1,412)
-
(1,412)
(189)
(587)
7,847
-
7,847
4,262
9,621
6,434
-
6,434
4,074
9,035
390 - Council Overheads
Total Council Overheads - Revenue
Total Council Overheads - Expenditure
390 - Council Overheads (Surplus)/Deficit
(791,660)
(791,660)
(382,138)
-
(311,510)
-
(311,510)
(70,628)
(480,150)
791,660
791,660
510,269
-
356,651
-
356,651
153,618
435,009
128,131
-
45,141
-
45,141
82,990
(45,141)
-
-
391 - Council Employee On-Costs
Total Council Employee On-costs - Revenue
Total Council Employee On-costs - Expenditure
391 - Council Employee On-Costs (Surplus)/Deficit
(589,231)
(589,231)
(319,145)
(46,026)
(372,858)
-
(372,858)
53,713
(216,373)
589,231
589,231
402,683
34,555
352,080
-
352,080
50,603
237,151
83,538
(11,471)
(20,778)
-
(20,778)
104,316
20,778
-
-
392 - Council Plant Hire
Total Council Plant Hire - Revenue
Total Council Plant Hire - Expenditure
(77,880)
(77,880)
(51,920)
(3,816)
(38,294)
-
(38,294)
(13,626)
(39,586)
77,877
77,877
52,808
5,998
47,082
-
47,082
5,726
30,795
February 2016
21st March, 2016
Page 107
392 - Council Plant Hire (Surplus)/Deficit
Original
Budget
(3)
Revised
Budget
(3)
YTD
Budget
888
(4,932,296) (5,025,346) (4,859,929)
Movement
this Month
2,182
Actual
Costs
8,788
63,530 (4,927,426)
Committed
Costs
-
Total
Cost
YTD
Variance
8,788
(7,900)
7,205 (4,920,221)
60,292
Budget
Remaining
(8,791)
(105,125)
February 2016
21st March, 2016
Page 108
40 - Development Services
Revised
Budget
Original
Budget
YTD
Budget
Movement
this Month
Actual
Costs
Committed
Costs
Total
Cost
YTD
Variance
Budget
Remaining
Total Development Services - Revenue
Total Development Services - Expenditure
(8,311)
(8,311)
(3,634)
(259)
(14,744)
-
(14,744)
11,110
6,433
8,311
8,311
3,229
439
14,923
-
14,923
(11,694)
(6,612)
(405)
180
180
-
180
(585)
(180)
-
-
420 - Building Services
Total Building Services - Revenue
Total Building Services - Expenditure
420 - Building Services (Surplus)/Deficit
(268,626)
(268,626)
(180,052)
(31,104)
(186,979)
320,232
320,232
201,496
17,377
177,152
21,444
(13,727)
(9,827)
177
-
51,606
51,606
177
(186,979)
6,927
(81,647)
177,330
24,167
142,903
(9,650)
31,094
61,256
(173,904)
31,621
(60,494)
421 - Planning Services
Total Planning Services - Revenue
Total Planning Services - Expenditure
421 - Planning Services (Surplus)/Deficit
(234,398)
(234,398)
(142,283)
(15,538)
(173,904)
435,873
435,873
289,296
26,350
247,077
2,329
249,406
39,890
186,467
147,013
10,812
73,173
2,329
75,502
71,511
125,973
201,475
201,475
422 - Health Services
Total Health Services - Revenue
Total Health Services - Expenditure
(18,500)
(18,500)
(16,546)
111,089
111,089
71,969
(250)
6,364
(16,716)
60,318
4,159
(16,716)
64,477
170
7,492
(1,784)
46,612
February 2016
21st March, 2016
Page 109
422 - Health Services (Surplus)/Deficit
Original
Budget
92,589
Revised
Budget
92,589
YTD
Budget
Movement
this Month
Actual
Costs
Committed
Costs
Total
Cost
YTD
Variance
Budget
Remaining
7,662
44,828
55,423
6,114
43,602
4,159
47,761
2,270
-
2,218
300
2,518
(248)
666
2,270
-
2,218
300
2,518
(248)
666
423 - Regulatory Services
Total Regulatory Services - Expenditure
423 - Regulatory Services (Surplus)/Deficit
3,184
3,184
3,184
3,184
424 - Animal Control
Total Animal Control - Revenue
Total Animal Control - Expenditure
424 - Animal Control (Surplus)/Deficit
(63,678)
(63,678)
(53,333)
(1,395)
(61,396)
-
(61,396)
8,063
(2,282)
98,259
98,259
51,823
2,094
56,175
-
56,175
(4,352)
42,084
34,581
34,581
(1,510)
699
(5,221)
-
(5,221)
3,711
39,802
(878)
(795,859)
-
(795,859)
6,790
6,790
440 - Waste Management Services
Total Waste Management Services - Revenue
Total Waste Management Services - Expenditure
440 - Waste Management Services (Surplus)/Deficit
(789,069)
(789,069)
(789,069)
264,237
264,237
112,500
64,860
113,793
-
113,793
(1,293)
150,444
(676,569)
63,982
(682,066)
-
(682,066)
5,497
157,234
(100)
-
(83)
-
(83)
(524,832)
(524,832)
441 - Household Collection
Total Household Collection - Revenue
Total Household Collection - Expenditure
(100)
572,331
(100)
572,331
340,483
46,442
331,832
-
331,832
(17)
8,651
(17)
240,499
February 2016
21st March, 2016
Page 110
441 - Household Collection (Surplus)/Deficit
Original
Budget
Revised
Budget
572,231
572,231
YTD
Budget
340,383
Movement
this Month
46,442
Actual
Costs
331,749
Committed
Costs
-
Total
Cost
331,749
YTD
Variance
Budget
Remaining
8,634
240,482
442 - Port Sorell Waste Transfer Station
Total Port Sorell Waste Transfer Station - Revenue
(29,001)
(66,501)
(57,101)
(1,007)
(53,735)
Total Port Sorell Waste Transfer Station - Expenditu
221,871
221,871
133,850
29,676
162,979
442 - Port Sorell Waste Transfer Station
(Surplus)/Deficit
192,870
155,370
76,749
28,669
623,704
586,204
(35,202)
143,170
-
(53,735)
(3,366)
(12,766)
2,477
165,456
(31,606)
56,415
109,244
2,477
111,721
(34,972)
43,649
(136,947)
9,441
(127,506)
92,304
713,710
February 2016
21st March, 2016
Page 111
50 - Engineering Services
Original
Budget
Revised
Budget
YTD
Budget
Movement
this Month
Actual
Costs
Committed
Costs
Total
Cost
YTD
Variance
Budget
Remaining
(219,852)
(67,127)
(235,321)
55,047
229,025
Total Engineering Services - Revenue
Total Engineering Services - Expenditure
(455,173)
(455,173)
(286,979)
(7,787)
(219,852)
455,170
455,170
281,192
13,758
225,823
322
226,145
(5,787)
5,971
5,971
322
6,293
(217)
(3)
(3)
-
(12,080)
(6,296)
520 - Technical Services
Total Technical Services - Revenue
Total Technical Services - Expenditure
520 - Technical Services (Surplus)/Deficit
(155,837)
(155,837)
(98,338)
155,842
155,842
102,653
12,528
4,315
12,311
(5,054)
-
(364)
(17,403)
5
5
(106,974)
-
(106,974)
101,920
-
101,920
8,636
(48,863)
733
53,922
(5,054)
9,369
5,059
-
(17,403)
(68,168)
(116,727)
521 - Asset Management
Total Asset Management - Revenue
Total Asset Management - Expenditure
521 - Asset Management (Surplus)/Deficit
(134,130)
(134,130)
(85,571)
134,135
99,335
57,427
7,480
41,884
-
41,884
15,543
57,451
(28,144)
7,116
24,481
-
24,481
(52,625)
(59,276)
6,528
2,902
8,413
895
9,308
(2,780)
18,128
6,528
2,902
8,413
895
9,308
(2,780)
18,128
5
(34,795)
540 - Natural Resource Management
Total Natural Resource Management - Expenditure
540 - Natural Resource Management
(Surplus)/Deficit
27,436
27,436
27,436
27,436
February 2016
21st March, 2016
Page 112
Original
Budget
Revised
Budget
YTD
Budget
Movement
this Month
Actual
Costs
Committed
Costs
Total
Cost
YTD
Variance
Budget
Remaining
541 - State Emergency Service
Total State Emergency Service - Revenue
Total State Emergency Service - Expenditure
541 - State Emergency Service (Surplus)/Deficit
(16,630)
(16,630)
36,760
36,760
20,130
20,130
-
-
-
-
-
-
(16,630)
25,691
1,455
20,879
91
20,969
4,722
25,691
1,455
20,879
91
20,969
4,722
(839)
(6,168)
-
234
-
234
(6,402)
1,816
(6,168)
-
234
-
234
(6,402)
1,816
54,923
1,308
56,230
(59,795)
(41,407)
15,791
542 - Special Projects/WFTD
Total Special Projects/WFTD - Expenditure
21,554
2,050
542 - Special Projects/WFTD (Surplus)/Deficit
21,554
2,050
69,127
14,823
(3,565)
29,755
February 2016
21st March, 2016
Page 113
60 - Latrobe Works
Original
Budget
Revised
Budget
YTD
Budget
Movement
this Month
Actual
Costs
Committed
Costs
Total
Cost
YTD
Variance
Budget
Remaining
610 - Works Manager
Total Works Manager - Revenue
Total Works Manager - Expenditure
610 - Works Manager (Surplus)/Deficit
(69,671)
(69,671)
(34,834)
69,676
69,676
43,206
6,506
36,761
8,372
6,506
-
5
5
-
(28,923)
-
(28,923)
(5,911)
(40,748)
374
37,135
6,071
32,541
7,838
374
8,212
160
(8,207)
-
-
-
-
-
(1,350)
611 - OH&S Co-ordinator
Total OH&S Co-ordinator - Revenue
Total OH&S Co-ordinator - Expenditure
611 - OH&S Co-ordinator (Surplus)/Deficit
(1,350)
(1,350)
1,354
1,354
336
-
-
-
-
336
1,354
4
336
-
-
-
-
336
4
4
612 - Team Leaders
Total Team Leaders - Revenue
Total Team Leaders - Expenditure
612 - Team Leaders (Surplus)/Deficit
(167,860)
(167,860)
(111,707)
167,863
167,863
108,479
3
3
(2)
(90,179)
-
(90,179)
(21,528)
(77,681)
7,090
66,474
9,053
100,954
435
101,389
(3,228)
9,051
10,775
435
11,210
-
(14,438)
(11,207)
613 - Administrative Support
Total Administrative Support - Revenue
Total Administrative Support - Expenditure
(69,781)
(69,781)
(41,363)
69,757
69,757
42,084
5,081
(45,924)
51,805
2,072
(45,924)
4,561
(23,857)
53,877
(11,793)
15,880
February 2016
21st March, 2016
Page 114
60 - Latrobe Works
613 - Administrative Support (Surplus)/Deficit
Revised
Budget
Original
Budget
(24)
(24)
YTD
Budget
721
Movement
this Month
5,081
Actual
Costs
Committed
Costs
Total
Cost
YTD
Variance
Budget
Remaining
5,881
2,072
7,953
(7,232)
(7,977)
(35,247)
(13,218)
(40,132)
620 - Latrobe Depot/Workshop
Total Latrobe Depot/Workshop - Revenue
Total Latrobe Depot/Workshop - Expenditure
620 - Latrobe Depot/Workshop (Surplus)/Deficit
(75,379)
(75,379)
(48,465)
75,382
75,382
44,990
5,677
39,664
608
40,272
4,718
35,110
(3,475)
5,677
4,417
608
5,024
(8,499)
(5,021)
-
(4,031)
(8,157)
(10,449)
3
3
-
(35,247)
-
621 - Port Sorell Depot
Total Port Sorell Depot - Revenue
Total Port Sorell Depot - Expenditure
621 - Port Sorell Depot (Surplus)/Deficit
(14,480)
(14,480)
(12,188)
14,480
14,480
8,321
509
4,560
91
4,651
3,670
9,829
(3,867)
509
530
91
620
(4,487)
(620)
-
(2,884)
(13,562)
-
-
(4,031)
-
650 - Latrobe Works Payroll
Total Latrobe Works Payroll - Revenue
Total Latrobe Works Payroll - Expenditure
650 - Latrobe Works Payroll (Surplus)/Deficit
(28,181)
(28,181)
(17,503)
28,184
28,184
17,286
3
3
(14,619)
-
(14,619)
1,652
16,617
-
16,617
(217)
1,652
1,998
-
1,998
(12,624)
-
(13,211)
-
(13,211)
669
11,567
(2,215)
(1,995)
651 - Latrobe Works Employee Development
Total Latrobe Works Employee Development - Reve
(14,310)
(17,310)
587
(4,099)
February 2016
21st March, 2016
Page 115
60 - Latrobe Works
Total Latrobe Works Employee Development - Expe
651 - Latrobe Works Employee Development
(Surplus)/Deficit
Revised
Budget
Original
Budget
14,303
(7)
14,303
(3,007)
YTD
Budget
Movement
this Month
Actual
Costs
Committed
Costs
Total
Cost
YTD
Variance
Budget
Remaining
9,658
-
13,775
-
13,775
(4,117)
528
(2,966)
-
564
-
564
(3,530)
(3,571)
-
(3,310)
-
(3,310)
(4,745)
(6,741)
652 - Latrobe Works HRM
Total Latrobe Works HRM - Revenue
Total Latrobe Works HRM - Expenditure
652 - Latrobe Works HRM (Surplus)/Deficit
(10,051)
(10,051)
(8,055)
10,043
10,043
4,006
640
3,954
-
3,954
(4,049)
640
645
-
645
-
(8,913)
-
(8,913)
(8)
(8)
52
6,089
(4,694)
(653)
653 - Protective Clothing/Uniforms
Total Protective Clothing/Uniforms - Revenue
Total Protective Clothing/Uniforms - Expenditure
653 - Protective Clothing/Uniforms (Surplus)/Deficit
(10,781)
(10,781)
(8,823)
10,781
10,781
9,053
1,488
10,451
-
10,451
(1,398)
230
1,488
1,538
-
1,538
(1,308)
(1,538)
(8,123)
(21,663)
-
(21,663)
5,168
(3,338)
-
-
90
(1,868)
330
681 - Private Works
Total Private Works - Revenue
Total Private Works - Expenditure
681 - Private Works (Surplus)/Deficit
(25,001)
(25,001)
(16,495)
20,193
20,193
12,804
(4,808)
(4,808)
(3,691)
671
(7,452)
26,834
1,026
27,860
(15,056)
(7,667)
5,171
1,026
6,197
(9,888)
(11,005)
690 - Latrobe Works Overheads
February 2016
21st March, 2016
Page 116
Original
Budget
60 - Latrobe Works
Total Latrobe Works Overheads - Revenue
Total Latrobe Works Overheads - Expenditure
690 - Latrobe Works Overheads (Surplus)/Deficit
Revised
Budget
YTD
Budget
Movement
this Month
Actual
Costs
Committed
Costs
Total
Cost
YTD
Variance
Budget
Remaining
(461,589)
(461,589)
(215,560)
-
(210,234)
-
(210,234)
(5,326)
(251,355)
461,590
461,590
313,369
-
237,657
-
237,657
75,712
223,933
97,809
-
27,423
-
27,423
70,386
(27,422)
1
1
691 - Latrobe Works Employee On-Costs
Total Latrobe Works Employee On-costs - Revenue
(358,950)
(358,950)
(158,324)
(22,966)
(185,303)
-
(185,303)
26,979
(173,647)
Total Latrobe Works Employee On-costs - Expenditu
358,952
358,952
228,638
35,467
297,863
-
297,863
(69,225)
61,089
70,314
12,501
112,559
-
112,559
(42,245)
(112,557)
-
(239,249)
(20,599)
(150,523)
691 - Latrobe Works Employee On-Costs
(Surplus)/Deficit
2
2
692 - Latrobe Works Plant Hire
Total Latrobe Works Plant Hire - Revenue
Total Latrobe Works Plant Hire - Expenditure
692 - Latrobe Works Plant Hire (Surplus)/Deficit
60 - Latrobe Works (Surplus)/Deficit
Operating (Surplus)/Deficit
(389,772)
(389,772)
(259,848)
(31,674)
(239,249)
389,774
389,774
256,399
32,455
277,994
3,251
281,245
(24,846)
108,529
(3,449)
780
38,745
3,251
41,997
(45,446)
(41,995)
152,840
36,432
218,084
7,857
225,940
(73,100)
(233,764)
816,925
240,041
2
(4,824)
2
(7,824)
(2,781,973) (2,388,604) (1,811,720) (132,138) (2,746,983)
118,338 (2,628,645)
February 2016
21st March, 2016
Page 117
2,016.00
Capital Expenditure February 2016
Original
Budget
Revised
Budget
Total
Cost
989,998
1,102,963
777,864
325,099
80,001
95,001
-
95,001
72 - Reseals
364,300
417,300
405,706
11,594
73 - Footpaths
507,999
536,335
245,037
291,298
74 - Kerb & Channel
500,000
500,000
255,440
244,560
75 - Bridges
177,000
177,000
170,645
6,355
76 - Carparks
79,499
89,199
44,326
44,873
92 - Miscellaneous
10,000
-
-
-
2,708,797
2,917,798
1,899,018
1,018,780
433,702
464,999
372,330
92,669
433,702
464,999
372,330
92,669
84 - Buildings
429,780
488,423
106,016
382,407
91 - Land Improvements
244,500
298,217
90,925
207,292
62,539
67,944
20,804
47,140
736,819
854,584
217,745
636,839
93 - Furniture & Equipment
61,000
71,714
54,271
17,443
94 - Motor Vehicles
88,000
88,000
67,151
20,849
94 - Plant
15,000
15,000
-
15,000
95 - Plant
82,000
234,736
127,268
107,468
Program Total
246,000
409,450
248,690
160,760
Total Capital
4,125,318
4,646,831
2,737,784
1,909,047
71 - Road Reconstructions
72 - Asphalt Overlay
Program Total
83 - Stormwater
Program Total
92 - Miscellaneous
Program Total
February 2016
21st March, 2016
Budget
Remaining
Page 118
Capital Expenditure February 2016
Original
Budget
Revised
Budget
Previous
Month
Current
Month
Committed
Costs
Actual
Cost
Total
Cost
Budget
Remaining
A - Roads
71 - Road Reconstructions
1113
3720 Frederick Street - Reconstruct & Improve
1113
3722 New Roundabout - Gilbert/Victor Streets
1113
3813 Club Drive - Reconstruction
1113
60,000
172,509
165,376
5,745
2,409
171,121
173,530
300,000
291,707
7,875
-
1,091
7,875
8,966
282,741
40,000
40,000
27,359
-
-
27,359
27,359
12,641
3815 Alternate exit rear of 152 Gilbert St
34,999
34,999
-
-
-
-
-
34,999
1113
3817 Faulkner Drive / Speedway Road Access
20,000
20,000
9,518
-
-
9,518
9,518
10,482
1113
3818 Weld Street and Hamilton Lane
34,999
34,999
-
-
-
-
-
34,999
1133
3732 Chapel Rd - Stage 2 Widen/Reconstruction
-
8,749
8,708
-
-
8,708
8,708
41
1133
3812 Chapel Rd - Stage 3
500,000
500,000
95,326
203,907
250,549
299,234
549,782
989,998 1,102,963
314,162
209,653
254,049
523,815
777,864
325,099
80,001
80,001
-
-
-
-
-
80,001
-
15,000
-
-
-
-
-
15,000
Category Total
80,001
95,001
-
-
-
-
-
95,001
1113
3822 Coal Hill Rd - Corner to end of seal
16,100
-
-
-
-
-
-
-
1113
3824 Hawkins St (West) - Monaghan St to Twiss
17,800
17,800
16,557
-
-
16,557
16,557
1,243
1113
3825 Last St (West) - River Rd to Eastern End
8,800
15,300
8,017
-
-
8,017
8,017
7,283
1113
3826 Manouka Drive - Parkers Ford Rd to S/End
11,500
11,500
13,090
-
-
13,090
13,090
(1,590)
1113
3827 Monaghan St - Forth St to Hawkins St W
8,300
34,800
34,923
-
-
34,923
34,923
(123)
1113
3831 Parkers Ford Rd - St Louis Dve to Bush H
20,200
20,200
20,797
-
-
20,797
20,797
(597)
1113
3832 Percival St - Fenton St to width change
8,800
8,800
6,804
-
-
6,804
6,804
1,996
1113
3834 St Louis Dve Parkers Ford to Western end
18,500
18,500
17,351
-
-
17,351
17,351
1,149
1113
3835 Twiss St - Last St (West) to N'thern end
2,000
2,000
2,456
-
-
2,456
2,456
Category Total
(1,021)
(49,782)
72 - Asphalt Overlay
1113
3816 Lat Rec Ground - Reseal carpark
1113
3892 Gilbert St - Asphalt
72 - Reseals
February 2016
21st March, 2016
Page 119
(456)
Original
Budget
1133
3819 Ballahoo Rd - Coal Hill Rd to End of sea
1133
Revised
Budget
Previous
Month
Current
Month
Committed
Costs
Actual
Cost
Total
Cost
Budget
Remaining
4,100
4,100
4,845
-
-
4,845
4,845
(745)
3820 Bush Haven Drive - Parkers Ford Rd to We
10,000
10,000
10,462
-
-
10,462
10,462
(462)
1133
3821 Churchills Rd - Corneilius Rd to Native
45,100
65,100
64,632
-
-
64,632
64,632
468
1133
3822 Coal Hill Rd - Corner to end of seal
-
16,100
17,133
-
-
17,133
17,133
(1,033)
1133
3823 Craigie W - Oppenheims Rd to End of seal
1,800
1,800
1,993
-
-
1,993
1,993
(193)
1133
3828 Native Plains Rd - Bass Highway to Churc
59,700
59,700
60,044
-
-
60,044
60,044
(344)
1133
3829 Oppenheims Rd - (Driveway) 439 to Beveri
32,400
32,400
28,988
-
-
28,988
28,988
3,412
1133
3830 Oppenheims Rd - Bass Highway to (Drivewa
31,500
31,500
29,291
-
-
29,291
29,291
2,209
1133
3833 Redhills Rd - Wescombes Rd to Southern E
11,900
11,900
11,446
-
-
11,446
11,446
454
1133
3836 Wescombes Rd - Moriarty Rd to (Driveway)
29,000
29,000
30,554
-
-
30,554
30,554
1133
3837 Wesley Vale Rd - Darbys Rd to Frankford
26,800
26,800
26,321
-
-
26,321
26,321
479
364,300
417,300
405,706
-
-
405,706
405,706
11,594
Category Total
February 2016
21st March, 2016
Page 120
(1,554)
Original
Budget
Revised
Budget
Previous
Month
Current
Month
Committed
Costs
Actual
Cost
Total
Cost
Budget
Remaining
73 - Footpaths
1153
3747 Archer St - Rice to Darling (240m)
1153
28,001
39,390
37,515
-
1,257
37,515
38,772
618
3748 Forth to William St Pathway (150m)
-
-
84
-
-
84
84
1153
3751 Shearwater Park - Widen existing to 2.5m
-
-
-
-
-
-
-
-
1153
3753 Gilbert St - Tactile Indicators
20,000
20,000
-
-
-
-
-
20,000
1153
3754 Hamilton St - Reibey to New Subdivision
32,000
39,946
39,165
-
788
39,165
39,953
1153
3756 Cotton St - Stanley to Existing (300m)
-
-
-
-
-
-
-
1153
3811 Torquay Rd - Pedestrian Crossing
-
-
60
-
-
60
60
(84)
(7)
(60)
1153
3838 Alexander St - Footpath (Western Side)
50,000
50,000
-
-
-
-
-
50,000
1153
3839 Alexander St - Info Bay to Roundabout
55,000
55,000
-
-
-
-
-
55,000
1153
3840 Cotton St - Footpath
30,000
30,000
-
-
-
-
-
30,000
1153
3841 Gilbert St - Paving or alternative
50,000
50,000
344
-
-
344
344
49,656
1153
3842 Gilbert St - Install curved seats
10,000
10,000
-
-
-
-
-
10,000
1153
3843 Lewis St - Bonney's Creek to Reiby St
33,000
33,000
22,928
-
270
22,928
23,198
9,802
1153
3844 Lewis Street - Reiby St to Benny St
21,999
21,999
398
20,660
1,656
21,058
22,714
1153
3845 Monaghan St - Forth St to Northern end
25,001
25,001
12,845
-
100
12,845
12,945
12,056
1153
3846 Moriarty Rd - Percival St to Palmers Rd
23,000
23,000
17,047
-
-
17,047
17,047
5,953
1153
3847 Provisional Projects
15,000
15,000
2,517
-
-
2,517
2,517
12,483
1153
3848 Short St - Wilmot St to Edward St
44,999
54,000
127
-
37,665
127
37,792
16,208
1153
3849 William St - Replace seal with concrete
30,000
30,000
344
-
-
344
344
29,656
1153
3850 Wilmot St - Rice St to Kermode St
39,999
39,999
10,661
37,967
639
48,628
49,267
507,999
536,335
144,034
58,627
42,376
202,661
245,037
291,298
Category Total
(715)
(9,268)
74 - Kerb & Channel
1163
3851 Bradshaw/Benny/Lewis St - Kerb & Channel
130,000
130,000
99,247
22,368
2,465
121,614
124,080
5,920
1163
3852 Pitcairn St - Anderson St to Road Res.
220,000
220,000
2,720
-
-
2,720
2,720
217,280
1163
3853 Short St - Wilmont St to Edward St
150,000
150,000
128,001
-
640
128,001
128,641
21,359
500,000
500,000
229,968
22,368
3,105
252,335
255,440
244,560
Category Total
February 2016
21st March, 2016
Page 121
Original
Budget
Revised
Budget
Previous
Month
Current
Month
Committed
Costs
Actual
Cost
Total
Cost
Budget
Remaining
75 - Bridges
1183
3854 Bakers Beach Rd- Sheepwash Creek
Category Total
177,000
177,000
165,645
-
5,000
165,645
170,645
6,355
177,000
177,000
165,645
-
5,000
165,645
170,645
6,355
57,499
55,247
25,300
-
-
25,300
25,300
29,947
-
11,952
2,968
-
-
2,968
2,968
8,984
22,000
22,000
2,709
-
13,350
2,709
16,059
5,941
79,499
89,199
30,976
-
13,350
30,976
44,326
44,873
10,000
-
-
-
-
-
-
-
10,000
-
-
-
-
-
-
-
2,708,797 2,917,798
1,290,492
290,647
317,879
1,581,139
1,899,018
1,018,780
76 - Carparks
1173
3762 Perkins/Pool/George St - Prep & Reseal
1173
3763 Youth Centre/Skate Park - Prep & Reseal
1173
3855 Station Square - Reseal carpark
Category Total
92 - Miscellaneous
1113
3856 Signage - Shearwater Village
Category Total
Program Total
February 2016
21st March, 2016
Page 122
Original
Budget
Revised
Budget
Previous
Month
Current
Month
Committed
Costs
Actual
Cost
Total
Cost
Budget
Remaining
B - Services
83 - Stormwater
1263
3136 River Rd - Madeline St to Caravan Park
1263
-
-
-
-
140
-
140
(140)
3579 Reibey St - Divert Open Drain (c/fwd)
19,700
18,997
-
-
-
-
-
18,997
1263
3676 Moriarty Road drainage improvements
20,001
20,001
15,012
-
-
15,012
15,012
4,989
1263
3678 Provisional Projects - Stormwater
-
-
-
-
-
-
-
-
1263
3857 Bowls Club & 47 Gilbert St Latrobe
10,000
10,000
3,801
-
-
3,801
3,801
6,199
1263
3858 Continue existing in Reiby St to Joeseph
100,000
100,000
99,388
-
1,879
99,388
101,267
1263
3859 Provisional Projects
20,000
20,000
1,046
-
-
1,046
1,046
18,954
1263
3860 Stanley St - Opposite High School oval
12,000
12,000
7,992
-
-
7,992
7,992
4,008
1273
3861 Alexander St - Opposite supermarket
20,000
20,000
11,102
-
-
11,102
11,102
8,898
1273
3862 Alexander St / Hawk Hill Rd intersection
200,000
232,000
231,506
-
363
231,506
231,869
131
1273
3863 Quinlan Crescent near Estuary Views
25,001
25,001
-
-
-
-
-
25,001
1273
3864 Short Street, Port Sorell
7,000
7,000
101
-
-
101
101
6,899
Category Total
433,702
464,999
369,949
-
2,381
369,949
372,330
92,669
Program Total
433,702
464,999
369,949
-
2,381
369,949
372,330
92,669
February 2016
21st March, 2016
Page 123
(1,267)
Original
Budget
Revised
Budget
Previous
Month
Current
Month
Committed
Costs
Actual
Cost
Total
Cost
Budget
Remaining
C - Property, Parks and Reserves
84 - Buildings
1313
3769 Lat Youth centre- Remove/Block up N Wall
40,000
40,000
-
-
-
-
-
40,000
1313
3865 Lat. Youth Centre - Reclad N Wall & Sign
80,000
80,000
-
-
-
-
-
80,000
1313
3866 Lat. Youth Centre - replace lighting
30,000
30,000
-
-
-
-
-
30,000
1323
3771 Lat Swim Pool - Concrete Under Shelters
-
2,382
2,511
-
-
2,511
2,511
(129)
1323
3772 Latrobe Swim Pool - Fence Toddlers Pool
8,000
8,000
7,218
-
-
7,218
7,218
782
1323
3773 Lat Swim Pool - Heating Toddler Pool
-
11,674
9,380
-
2,635
9,380
12,015
(341)
1323
3774 Lat Swim Pool - Shade Prot Toddler Pool
10,000
10,000
9,494
-
-
9,494
9,494
506
1323
3775 Lat Swim Pool - Play Equip/Pump Upgrade
8,000
7,955
3,253
-
-
3,253
3,253
4,702
1323
3867 Latrobe Swim Pool - HWC, shower timers
20,000
20,000
206
-
-
206
206
19,794
1333
3591 Rec Ground - Construct Skate Park
-
-
-
-
-
-
-
-
1333
3681 Lat Rec Ground-Replace Jun.Cricket Floor
7,380
7,380
-
-
-
-
-
7,380
1333
3777 Lat Rec Ground - Redevelop U Grandstands
39,200
45,599
45,599
-
-
45,599
45,599
-
1333
3805 Lat Rec Ground - Convert Scout Hall
-
-
24
-
240
24
264
1333
3868 Lat Rec Ground - Electrical wiring
60,000
60,000
-
-
-
-
-
60,000
1403
3869 Port Sorell Hall - Cladding
36,000
36,000
-
-
-
-
-
36,000
1503
3870 Council Chambers - LED Lighting/Air Pear
15,000
15,000
-
-
-
-
-
15,000
1513
3783 EPUs - Replace Formaldehyde Insulation
-
-
-
-
-
-
-
-
1533
3784 Insulate Roof - Library/Historic/Online
2,500
9,898
-
-
-
-
-
9,898
1583
3787 Axemans Hall - Refurbish Museum
23,700
23,787
11,218
-
-
11,218
11,218
12,569
1583
3893 Axemans Hall - Install gutter guard
-
8,718
-
-
-
-
-
8,718
1583
3894 Axemans Hall - Hieght saftey system
-
8,615
-
-
-
-
-
8,615
(264)
1603
3871 Bells Parade toilets
50,000
50,000
-
-
-
-
-
50,000
1793
3896 Port Sorell Reserves - Hot Water System
-
6,200
5,172
-
-
5,172
5,172
1,028
6203
3891 Council Depot - Council Office IT Link
-
7,215
9,064
-
-
9,064
9,064
(1,849)
429,780
488,423
103,140
-
2,875
103,140
106,016
Category Total
February 2016
21st March, 2016
382,407
Page 124
Original
Budget
Revised
Budget
Previous
Month
Current
Month
Committed
Costs
Actual
Cost
Total
Cost
Budget
Remaining
91 - Land Improvements
1113
3814 George St - traffic calming near pool
20,000
20,000
10,302
-
-
10,302
10,302
9,698
1333
3872 Lat Rec Ground - Meter rationalisation
50,001
50,001
36
-
24,785
36
24,820
25,181
1443
3873 Road frontage carpark / bollards
44,999
44,999
-
-
-
-
-
44,999
1603
3874 Bells Parade - Interpretation signage
10,000
10,000
-
-
-
-
-
10,000
1603
3875 Bells Parade - Repair damage to Weir
10,000
25,000
3,603
-
24,712
3,603
28,315
1603
3876 Bells Parade - Restore bronze plaques
5,000
5,000
-
-
-
-
-
5,000
1603
3877 Bells Parade Playground equip and fence
35,000
35,000
-
-
-
-
-
35,000
1703
3897 Foreshore Reserve Erosion Control
-
12,300
-
-
-
-
-
12,300
1723
3696 Shearwater Park-Seats,Picnic tables,BBQ
20,000
20,000
-
-
-
-
-
20,000
1723
3878 Shearwater Park Development Plan
16,000
16,000
46
6,055
-
6,101
6,101
9,899
1853
3856 Signage - Shearwater Village
-
10,000
183
-
-
183
183
9,817
2503
3793 PS Landfill Site - Rehab Consultancy
30,000
44,985
13,142
-
5,847
13,142
18,990
25,995
6123
3800 Lock Replacement - Depot/Tfr Station etc
3,500
4,932
2,214
-
-
2,214
2,214
2,718
244,500
298,217
29,527
6,055
55,344
35,582
90,925
207,292
5,197
5,197
6,036
-
-
6,036
6,036
(839)
-
5,547
5,709
-
-
5,709
5,709
(162)
Category Total
(3,315)
92 - Miscellaneous
1423
3879 Camp Banksia - Commercial Washer Dryer
1443
3680 Banksia Centre Capital
1443
3880 Electronic Scoreboard
8,500
8,500
-
-
-
-
-
1443
3881 Backboard Raising/Lowering Mechanism
8,500
8,500
9,059
-
-
9,059
9,059
1803
3671 Gilbert St-Pedestrian Refuges (2)
10,000
10,000
-
-
-
-
-
10,000
1833
3697 Lat Cemetery-New Plinth/Headstones
5,342
5,200
-
-
-
-
-
5,200
4423
3614 PS Transfer Station Design for new site
25,000
25,000
-
-
-
-
-
25,000
Category Total
62,539
67,944
20,804
-
-
20,804
20,804
47,140
Program Total
736,819
854,584
153,471
6,055
58,219
159,526
217,745
636,839
February 2016
21st March, 2016
8,500
(559)
Page 125
Original
Budget
Revised
Budget
Previous
Month
Current
Month
Committed
Costs
Actual
Cost
Total
Cost
Budget
Remaining
D - Plant & Equipment
93 - Furniture & Equipment
1503
3882 Audio Visual Equipment
3133
4,000
4,000
222
-
2,186
222
2,407
1,593
3795 IT Services - Councillors I-Pads
10,000
10,000
10,022
-
-
10,022
10,022
(22)
3133
3796 Replace Telephone System
30,000
35,714
41,272
180
390
41,452
41,842
(6,128)
5203
3883 Survey instruments
7,000
12,000
-
-
-
-
-
12,000
5213
3884 Asset Management Software Upgrade
10,000
10,000
-
-
-
-
-
10,000
Category Total
61,000
71,714
51,516
180
2,576
51,696
54,271
17,443
3923
3885 Plant 9 - Planning Services Manager
22,000
22,000
-
-
-
-
-
22,000
6923
3886 Plant 71 - Utility - Parks
22,000
22,000
19,960
-
-
19,960
19,960
2,040
6923
22,000
22,000
19,960
-
-
19,960
19,960
2,040
6923
22,000
22,000
27,232
-
-
27,232
27,232
(5,232)
88,000
88,000
67,151
-
-
67,151
67,151
20,849
15,000
15,000
-
-
-
-
-
15,000
15,000
15,000
-
-
-
-
-
15,000
7,000
7,000
11,085
-
-
11,085
11,085
75,000
90,736
-
-
-
-
-
90,736
-
137,000
-
116,183
-
116,183
116,183
20,817
Category Total
82,000
234,736
11,085
116,183
-
127,268
127,268
107,468
Program Total
246,000
409,450
129,752
116,363
2,576
246,115
248,690
160,760
4,125,318 4,646,831
1,943,663
413,065
381,056
2,356,728
94 - Motor Vehicles
Category Total
94 - Plant
6123
3801 Plant 1 - Replace Ford Falcon XT
Category Total
95 - Plant
1423
3889 Camp Banksia - Replace ride on mower
6923
3890 Plant 30 - Truck (Tipper) - Roads
6923
3895 Plant 90 - JCB Backhoe
Total Capital
February 2016
21st March, 2016
(4,085)
2,737,783.68 1,909,047
Page 126
21st March, 2016
Page 127
21st March, 2016
Page 128
Annexure "I"
Date: 23/02/2016
Latrobe Council Audit Panel Meeting Minutes
Venue:
Time:
Kentish Council Chambers
10.46am – 11.58am
Attendees:
Mr Ben Coull -Chairman & Independent Panel Member
Cr. Dayna Dennison – Audit Panel Member
Mrs Jan Febey - Manager Corporate Services
Mr Andrew Cock – Accountant
Mr Joshua Jackson – Accountant
Mr Gerald Monson – General Manager
Representative - Tasmanian Audit Office
Cr. Lesley Young – Audit Panel Member
Apologies:
Item ID
1.0
1.1
1.2
1.3
Subject
The Chairman declared a potential conflict of
interest relating to his accounting firm
submitting an expression of interest to
Dulverton Waste Management Authority to
provide accounting services.
Confirmation of Minutes of the previous
meeting held 24 November 2015.
Matters arising/outstanding actions from the
previous meeting held 24 November 2015
Action/Outcome
Noted
By Who
Minutes to be confirmed
Audit Panel
Minutes of the meeting of the Audit Panel
held on the 24th of November 2015 were
confirmed.
Deed of Confidentiality agreement to be
forwarded to and signed by the Chairman.
The Corporate Services Manager is to include
commentary in the 2014-15 Annual Report
regarding the Audit Panel. A more formal
report is to be considered for inclusion in the
2015-16 Annual Report.
The General Manager will provide an update
regarding the cost of rehabilitating the Port
Sorell Waste Transfer site.
21st March, 2016
By When
Completed?
Yes
Chairman
23/02/2016
Yes
Corporate
Services
Manager
14/12/2015
Yes
General
Manager
23/02/2016
Yes
Page 129
Item ID
2.0
3.0
4.0
Subject
Reportable Incidents - standing agenda item
TAO - Correspondence
Minister for Local Government Correspondence
Action/Outcome
Management is waiting on further guidance
from the Environmental Protection Authority
(EPA) regarding the extent of the works
required to rehabilitate the site. Based on
current estimates, the proposed works are in
the order of $6M, however if a full cap
profile as per the Landfill Sustainability
Guide 2004 is adopted, then the project cost
is likely to be closer to $10M to $12M and
the project timing is likely to extend
significantly, and could be in the order of 8
years.
Nil.
Attachment to agenda re Legislative
Compliance Audit to be discussed/noted by
the Audit Panel.
By Who
By When
Completed?
Audit Panel
23/02/2016
Yes
23/02/2016
Yes
The Panel noted that Tasmanian Audit Office
recently advised they were conducting a
compliance audit. The audit covered a wide
range of areas including compliance with the
Dog Control Act, the Building Act, the Local
Government Act regarding expiry of by-laws
and Ministerial Orders regarding asset
management indicators. Management has
provided all information as requested .
Attachment to agenda re change to eligibility Audit Panel
requirements for Audit Panel members to be
discussed/noted by the Audit Panel.
The changes are directed at councils that
have engaged employees from other
councils as audit panel members.
21st March, 2016
Page 130
Item ID
Subject
5.0
Budgeting
5.1
Budgeting
Action/Outcome
In the context of the resource sharing
arrangement with the Kentish Council,
resource shared staff attend both Kentish
and Latrobe Audit Panel meetings, however,
as the staff are involved in support roles only
and not as Audit Panel members , the
changes in legislation have no effect on the
current arrangement.
Noted.
Review existing budget estimate preparation
process (e.g level of consultation and source
of assumptions)
The budget timetable and level of
community consultation was discussed,
including input into the budget process from
committees.
Sensitivity analysis and consideration of risks
was also discussed.
The Panel endorsed the current process and
will consider the draft budget in due course.
Review long term financial plan and asset
management plan, including reasonableness
of underlying assumptions and fit with
Council strategy.
By Who
By When
Audit Panel
23/02/2016
Audit Panel
23/02/2016
Completed?
As the annual budget is framed within the
long term financial plan and asset
management plans, the long term plans will
need to be reviewed and updated to include
new information such as the revised costs of
rehabilitating the Port Sorell Waste Transfer
Station. The Panel endorsed the plans and
processes.
21st March, 2016
Page 131
Item ID
6.0
Subject
Internal financial reporting
Action/Outcome
Review current financial reporting format to
Council, including performance indicators,
with a view to suggesting improvements in
quality and relevance of reporting to Council.
By Who
Audit Panel
By When
31/03/2016
Audit Panel
24/05/2016
Mr. Ben Coull
Mr. Andrew
Cock
24/05/2016
Completed?
The current financial reports were discussed
and compared to the financial reports
prepared for other Council’s in the region.
7.0
Whistle-blower protocols
8.0
New Business / Additional Items
9.0
Next Meeting: 24th May, 2016
- Latrobe Council Office at 10.30am.
The Audit Panel recommended that the
balance sheet is included in the financial
reports on a monthly basis.
Review policies ensuring Council employees
have unfettered ability to report illegal or
unethical activities.
Obtain an understanding of the level of
awareness among employees of council
procedures and ethical standards generally.
Due to time constraints the item was not
discussed and has been deferred to a future
meeting.
To investigate the possibility of a joint
meeting between the Latrobe and Kentish
Audit Panels to discuss common agenda
items which would enable efficient use of
resource shared staff time. Following the
joint meeting each individual Panel would
then meet for Council specific issues.
Confirm meeting date
21st March, 2016
Audit Panel
Page 132
Annexure "J"
MEETING MINUTES
9:30AM 9 FEBRUARY 2016
KENTISH COUNCIL
Present
Cr Penny Lane (Kentish Council), John Perkins (Latrobe Primary School), Chris
Clark (CDYO), Norman Targett (Tasmanian Motorcycle Council), Amanda Hicks
(School Bus Driver) and Kellie Parker (Horse Riders)
Apologies
Cr Lesley Young (Latrobe Council), Jonathan Magor (MES) and Ken Geeves
(Neighbourhood Watch Port Sorell).
Confirmation of Minutes
Amanda Hicks moved and John Perkins seconded that the minutes of the meeting
held 1 December 2015 were a true and accurate representation of what occurred.
CARRIED
CURRENT AGENDA ITEMS
1. BUSINESS ARISING
1.1 RECOMMENDATIONS FROM PREVIOUS MEETING
At its January meeting, Latrobe Council endorsed the recommendation of the CRSC
to write to the Department of State Growth requesting they extend the existing
80km/h speed limit from near Appleby Road to include the access for the Ghost Rock
Vineyard as an interim measure until the access to the vineyard can be upgraded.
1.2 LOWER BARRINGTON SPEED COUNTER
MES provided CDYO with the results from the traffic counter located on Sheffield
Road at Lower Barrington to table at the meeting.
The results were as follows:
Speed Limit Compliance
Less than 60km/h
70km/h
92.6%
48.9%
50km/h
30%
80.8%
The findings suggest that a speed limit of 60km/h would be a more suitable speed
limit for the intersection of road than the current 50km/h and the following motion
resulted:
John Perkins moved and Kelli Parker seconded that the Manager of Engineering
Services write to the Department of State Growth and request the 50km/h speed limit
at Lower Barrington be increased to 60km/h.
CARRIED
21st March, 2016
Page 133
2. SAFER ROADS
2.1 ENGINEERING
No report this month.
3. SAFER SPEEDS
3.1 SCHOOL BUSES
Amanda Hicks noted that bus drivers she had spoken to suggested most students
and parents were being safe around school bus stops. The awareness campaign
delivered in the lead up to the first school term appears to have work in reinforcing
the 40km/h speed limit however there are still those who do not obey the flashing
signs.
4. SAFER PEOPLE
4.1 MOTORCYCLISTS
Norm Targett informed the committee that Ride Kentish Safely brochures were
distributed at the recent North West Motorcycle Show.
The Spirit of Tasmania has agreed to display motorcycle safety brochures from the
Tasmanian Motorcycle Council (TMC) free of charge.
The TMC is submitting a grant to produce a video that will be displayed on the Spirit
of Tasmania that informs motorcyclists of some of the hazards present on Tasmanian
roads. Such a campaign is relevant to both council areas as many hundreds of
motorcyclists from interstate ride the roads each year. CDYO said a letter of support
on behalf of the committee could be prepared if the TMC believe it would assist.
5. SAFER VEHICLES
No current actions.
6. PROJECT UPDATES
6.1 FACTOR THE TRACTOR AND SEE US SAFELY
CDYO circulated an email to the committee in late January, advising of the
commencement of the radio advertising for the Factor the Tractor and See us Safely
projects. CDYO noted that due to the time taken to create the ads and the need to
have them on air now in peak tourism season and harvesting season, it was not
practical to have them approved by the committee.
CDYO noted the speed trailer has been in operation since late December, located at
Lower Barrington and displaying messages related to agricultural machinery.
7. GENERAL BUSINESS
7.1 ROAD KILL
CDYO had undertaken some investigation into how other councils approach the
issue of road kill. Many do not remove the road kill unless it is located in an urban
area or causing a significant hazard on the road.
7.2 BICYCLE NETWORK PARTNERSHIP
CDYO met with Phil Joughlin who is the Ride2School co-ordinator for Bicycle
Network. Bicycle Network is providing a one day training course for up to 80 young
people utilising the Kentish Road Safety Bike Park. It is expected this event will occur
in March 2016.
7.3 SHEFFIELD ROAD CRASHES
Amanda Hicks noted that there have been a number of warning signs installed at the
Jowett’s Hill location to caution motorists of the slippery conditions.
21st March, 2016
Page 134
7.4 DISABLED PARKING BAY
Cr Lane on behalf of a Kentish resident requested the installation of a disabled
parking bay outside the Hub.
Action: MES to investigate the feasibility.
7.5 COMMUNITY REPRESENATION
John Perkins requested schools be invited to attend meetings and informed that the
committee was available if they had a pressing road safety issue they would like
addressed.
Action: CDYO to contact schools and invite them to attend future meetings.
Meeting closed 10:35am
NEXT MEETING
15 March 2016 at Camp Banksia
21st March, 2016
Page 135
Annexure "K"
SUBJECT:
DEVELOPMENT APPLICATION – PROPOSED SHOP & SIGNAGE
AUTHOR:
LEE-ANNE RYAN – STATUTORY PLANNING OFFICER
DATE:
9 MARCH 2016
FILE REF:
DA 15/2016
ATTACHMENTS:
COPY OF REPRESENTATIONS
1.
SUMMARY INFORMATION
Applicant:
S A Christie
Project:
Proposed Shop & Signage
Zone:
General Residential
Address:
14 Hamilton Street, Latrobe
Use Category:
General Retail and Hire
Discretions invoked:
Re-use of heritage listed building
Reduction in parking provision
Signage
Recommendation:
2.
Approval with Conditions
PROPOSAL
Council is in receipt of an application made under Section 57 of the Land Use Planning
and Approvals Act 1993 (LUPAA) for a proposed shop and signage at 14 Hamilton Street,
Latrobe.
The proposal is to utilize part of a heritage listed dwelling as a temporary shop for the
retail business, Reliquaire, which was destroyed by fire in December 2015. The opening
hours of the business are 9:00am to 5:00pm, 7 days a week.
The proposed shop floor area is approximately 210m². The ground floor comprises
merchandise areas, a public toilet, kitchen and café. The second storey comprises a
merchandise area and an office. Use of the existing shed is also proposed for hardware
merchandise and storage. The balance of the building will be retained as a private area
for residential use.
The proposal includes signage comprising a hanging pole sign, a free standing sign and
two signs attached to the fences of both 126-132 Gilbert Street and 133-135 Gilbert
Street.
A copy of the building floor plans, signage location plan and signage detail for the
proposal are shown in Figures 1 - 3.
21st March, 2016
Page 136
Figure 1 Ground floor plan
21st March, 2016
Page 137
Figure 2 Second floor plan
21st March, 2016
Page 138
Figure 3 Signage Location Plan
21st March, 2016
Page 139
Figure 4 Signage detail
3.
SITE AND LOCALITY
The subject title (CT 120628/5) comprises 1212.4m².
Heritage Register and contains a dwelling.
It is listed on the Tasmanian
The adjoining titles to the north and south-west contain single dwellings and outbuildings.
A laneway adjoins the title to the north-west. The adjoining title to the south contains the
Senior Citizens Club. The titles immediately opposite in Hamilton Street are corner lots,
one of which contains a single dwelling and the other contains the Girl Guides Hall.
An aerial view showing existing use and development on the subject title and those
surrounding it is shown in Figure 5.
21st March, 2016
Page 140
Figure 5: Aerial View
4.
PLANNING SCHEME CONSIDERATIONS
The site is located within the General Residential zone under the Latrobe Interim Planning
Scheme 2013 as shown in the zoning map in Figure 6.
Figure 6: Zoning Map
21st March, 2016
Page 141
Overlays and Specific Areas
The site is located within the Latrobe Conservation Area under the Planning Scheme.
Clause E5 Local Heritage Code of the Planning Scheme specifies the provisions relevant
to this area.
5.
ADVERTISING / CONSULTATION
The proposal was advertised in accordance with the Land Use Planning and Approvals
Act 1993 on 13 February 2016 and 12 representations were received.
6.
REFERRALS
The application was referred to the Tasmanian Heritage Council. The following response
was received:
21st March, 2016
Page 142
21st March, 2016
Page 143
INTERNAL REFERRALS
The application was referred to Council’s Engineering, Environmental Health and Building
departments.
Engineer’s report and recommended conditions.
Comments: Nil
Condition:
The existing vehicle crossing located in the road reservation from the edge of the roadway
to the property boundary is to be used.
Environmental Health Officer’s report and recommended conditions
Comments: Site inspected on the 8th January 2016 and determined suitable to provide
food.
Note:
Rooms used for food preparation must comply with the Australian Standard AS4674-2004
construction and fit out of a food premises and Australian and New Zealand Food
Standards Code - Standard 3.2.3 Food Premises and Equipment.
Building Department’s report and recommended conditions.
Comments: Building Application to be lodged with Council for change of building class.
Condition:
A qualified building surveyor is to assess the relevant portion of the building in
consideration of the proposed use and, if appropriate, issue a Certificate of Compliance
for a change of building classification and Occupancy Certificate. A copy of the building
surveyor’s determination is to be provided to Council prior to the use commencing.
7.
SERVICES
The subject title fronts a fully constructed Council maintained road. It has existing
connections to TasWater’s reticulated water and sewer mains, Council’s stormwater
network, TasNetworks electricity infrastructure and Telstra’s telecommunications
infrastructure.
8.
DEVELOPMENT STANDARDS AND RELEVANT ASSESSMENT
The application was received as a Section 57 application under the Land Use Planning
and Approvals Act 1993. It is required to be assessed under the Latrobe Interim Planning
Scheme 2013.
The Latrobe Interim Planning Scheme 2013
The application will be considered as per the requirements of Clause 8.10, which sets out
the matters that Council shall take into consideration when assessing an application.
Clause 8.10 reads as follows:
8.10 Determining Applications
8.10.1
In determining an application for any permit the planning authority must, in
addition to the matters required by ss51(2) of the Act, take into
consideration:
a) all applicable standards and requirements in this planning scheme; and
b) any representations received pursuant to and in conformity with ss57(5)
of the Act, but in the case of the exercise of discretion, only insofar as
each such matter is relevant to the particular discretion being
exercised.
21st March, 2016
Page 144
8.10.2
In determining an application for a permit for a discretionary use the planning
authority must, in addition to the matters referred to in subclause 8.10.1,
have regard to:
a) the purpose of the applicable zone;
b) Any relevant local area objective or desired future character statement
for the applicable zone;
c) the purpose of any applicable code; and
d) the purpose of any applicable specific area plan.
but only insofar as each such purpose, local area objective or desired future
character statement is relevant to the particular discretion being exercised.
8.10.3
In determining an application for any permit the planning authority must not
take into consideration matters referred to in Clauses 2.0 and 3.0 of the
planning scheme.
Clause 9.5 sets out matters to be considered where an application includes a change of
use of an heritage listed building. Clause 9.5 reads as:
9.5 Change of Use of a Heritage Place
9.5.1
Notwithstanding any other provision of this planning scheme, whether specific
or general, the planning authority may at its discretion approve an application
for a site containing a building, area or place included on the Tasmanian
Heritage Register in accordance with the Historic Cultural Heritage Act 1995 for
one or both of the following –
a) a use that would otherwise be prohibited;
b) development that would otherwise not be permitted.
9.5.2
The planning authority may approve such an application if the proposed use or
development would facilitate the restoration, conservation and future
maintenance of the historic cultural heritage significance under the Historic
Cultural Heritage Act 1995 for the building, area or place, provided the
approved use or development does not conflict with any mandatory provision
required under the Land Use Planning and Approvals Act 1993.
9.5.3
In determining an application the planning authority must have regard to all of
the following –
a) the purpose and provisions of the zone and any applicable codes;
b) the potential for land use conflicts with the use and development permissible
under the planning scheme applying for the site and for land in the vicinity of
the site;
c) the degree to which the restoration, conservation and future maintenance of
the historic cultural heritage significance of the place is dependent upon the
establishment of the proposed use or development.
The subject title (CT 120628/5) is listed on the Tasmanian Heritage Register and contains
a dwelling.
It is proposed to operate a temporary shop within an existing dwelling and shed on a fully
serviced lot that has an established access onto Hamilton Street. The balance of the
building will be retained as a private area for residential use.
The subject site is located within the General Residential zone.
The purpose of the General Residential zone is:
21st March, 2016
Page 145
10.1.1.1 To provide for residential use or development that accommodates a range of
dwelling types at suburban densities, where full infrastructure services are
available or can be provided.
10.1.1.2 To provide for compatible non-residential use that primarily serve the local
community.
Local Area Objective, Clause 10.1.2 (e) (i), states that the amenity and character of
suburban residential use is commensurate with the location of housing and support
activity. Account must be given to the likely impact on residential use from the occurrence
and operation of non-housing activity.
Desired Future Character Statement, Clause 10.1.3 (a), states that housing is a
predominant, but not exclusive, form of development.
The proposal is for the temporary use of the building by the business known as Reliquaire,
to enable its ongoing operation following the fire at its Gilbert Street premises until a
permanent site can be determined. The operating hours of the business are from 9:00am
to 5:00pm, 7 days a week. Operation of the proposed business has the potential to result
in noise caused by an increase in pedestrian and traffic activity and added pressure on
existing car parking opportunities in Hamilton Street.
The subject site is located in close proximity to the Latrobe business area and is
approximately 90m from Gilbert Street. The subject title is a large residential lot with an
area of 1212.4m². The existing dwelling is setback approximately 14m from the adjoining
dwelling to north, 27m from the nearest dwelling to the north-west and 37m from the
adjoining dwelling to the south-west. The existing dwelling provides greater separation
between buildings than other dwellings in the area, which are setback a minimum of 4m
from each other. The subject site contains a large hedge along the northern and western
title boundaries, which provides an additional buffer to mitigate any impact on adjoining
dwellings. The adjoining lot to the south contains the Senior Citizens Club and a lot
immediately opposite at 13 Hamilton Street contains the Girl Guides Hall. These are both
community purpose buildings used intermittently for meetings and entertainment.
The proximity of the site to the Gilbert Street makes the site easily accessible for visitors to
this area. It is not unusual for retail customers and staff of existing businesses in Gilbert
Street to park in Hamilton Street which provides ready access to the Latrobe business
area. Retail customers are itinerant by nature.
Due to the separation distances of the existing buildings on the site from adjacent
dwellings and the current use of Hamilton Street as an overflow area for parking for users
of the Latrobe business area the proposed shop will result in minimal change to residential
amenity and use of community purpose buildings in the area.
The continued maintenance of the heritage listed property is dependent on the ability of
the owners to provide the financial means to achieve this. The owners of the property are
also the owners of the business Reliquaire, which previously provided an income to
facilitate maintenance of the heritage listed property.
Operation of the business from 14 Hamilton Street, Latrobe will provide an income for the
owners and therefore the means to maintain the 125 year old building which is part of the
Latrobe historical streetscape.
Codes
E9 Traffic Generating Use and Parking Code
E9.5.1 Provision for parking
Objective:
Provision is to be made for convenient, accessible, and usable vehicle parking to satisfy
requirements for use or development without impact for use or development of other land
21st March, 2016
Page 146
or for the safety and operation of any road
Acceptable Solutions
Performance Criteria
A1
P1
Provision for parking must be -
(a) It must be unnecessary or unreasonable to
require arrangements for the provision of
vehicle parking; or
(a) the minimum number of on-site
vehicle parking spaces must be in
accordance with the applicable
standard for the use class as shown in
the Table E9A;
(b) motor bike parking at a rate of 1
space for every 20 vehicle parking
spaces;
(c) parking spaces for people with
disabilities at the rate of 1 space for
every 20 parking spaces or part
thereof; and
(b) Adequate and appropriate provision must be
made for vehicle parking to meet (i) anticipated requirement for the type,
scale, and intensity of the use;
(ii) likely needs and requirements of site
users; and
(iii) likely type, number, frequency, and
duration of vehicle parking demand
(d) bicycle parking at the rate of 1 space
for every 20 vehicle parking spaces or
part thereof
Table E9A requires provision of 1 space per 30m² gross floor area for General Retail and
Hire.
The floor area of the proposed shop is approximately 210m², which equates to the
provision of 7 car parking spaces. No on-site parking is included for the proposal.
Council has discretion to consider a reduction in provision of on-site parking provided:
a) It is unnecessary or unreasonable to require arrangements for the provision of
vehicle parking or;
b) Adequate and appropriate provision is made for vehicle parking to meet –
i. Anticipated requirement for the type, scale and intensity of the use;
ii. Likely needs and requirements of site users; and
iii. Likely type, number, frequency and duration of vehicle parking
demand.
The proposal is for the business known as Reliquaire, to maintain its ongoing operation
following the fire at its Gilbert Street premises until a permanent site can be determined.
The previous site did not provide for on-site parking. Parking for the use was
accommodated on both sides of Gilbert Street, Station Square Car Park and Reisz’s Car
Park. In addition, streets adjacent to Gilbert Street are often used for convenient
parking associated with business activity due to their proximity to the Latrobe business
area. Hamilton Street is one of these streets and currently is used for this purpose.
The subject site is located approximately 90m from Gilbert Street and 155m from the
previous location of the business. It would be unreasonable to require the provision of
on-site vehicle parking for the temporary shop.
In this manner, the proposal satisfies Performance Criteria P1 for this Standard.
21st March, 2016
Page 147
E9.5.2 Provision for loading and unloading of vehicles
Objective:
Provision is made for conveniently located and accessible areas for the loading and
unloading of goods and materials and for the pick-up and set-down of passengers from
vehicles
A1
P1
There must be provision within a site
for -
(a) It must be unnecessary or unreasonable to
require arrangements for loading and
unloading of vehicles; or
(a) on-site loading area in accordance
with the requirement in Table E9A;
and
(b) passenger vehicle pick-up and setdown facilities for business,
commercial, educational and retail
use at the rate of 1 space for every
50 parking spaces
(b) Adequate and appropriate provision must be
made for the loading and unloading of
vehicles to meet–
(i) likely volume, type and frequency of
vehicles associated with the delivery and
collection of goods and passengers; and
(ii) likely frequency and duration of
requirements for delivery and collection
of goods or people
Table E9A requires provision for 1 small rigid truck space per 400m² gross floor area.
No on-site parking provision is included in the proposal.
Council has discretion to consider waiver of on-site provision for the loading and
unloading of goods and materials provided:
a) It is unnecessary or unreasonable to require arrangements for loading and
unloading of vehicles; or
b) Adequate and appropriate provision is made for the loading and unloading of
vehicles to meet –
i. Likely volume, type and frequency of vehicles associated with the
delivery and collection of goods and passengers; and
ii. Likely frequency and duration of requirements for delivery and
collection of goods or people.
The proposal is for the business known as Reliquaire, to maintain its ongoing operation
following the fire at its Gilbert Street premises until a permanent site can be determined.
The previous site did not provide a designated area for the loading and unloading of
goods. There is adequate area within the existing access driveway on Hamilton Street for
the unloading of delivery vehicles.
In this manner, the proposal satisfies Performance Criteria P1 for this Standard.
E5 Local Heritage Code
The site is located within the Latrobe Conservation Area under the Planning Scheme.
Clause E5 of the Planning Scheme specifies the provisions relevant to this area.
21st March, 2016
Page 148
E5.7.8 Signs
Objective: Signs does not advsersely impact on the heritage significance of a listed building or a
conservation area
Sign does not adversely impact on the heritage significance of a listed building or a conservation area
A1
P1
(a) There must be –
(i) not more than 2 signs on a building
without an awning; and
(ii) not more than 3 signs on a building
with an awning;
A sign must not adversely impact on the heritage
significance of a listed building or a conservation area
(b) A sign must be of a type, dimension and
location indicated in the Table for clause E5.7.8;
and
(c) A sign must not –
(i) obscure the façade or architectural
detail of a building within the Latrobe
Conservation Area; and
(ii) use florescent or iridescent colour
or illuminated gas filled tubing
The proposal includes four signs advertising the business as follows:
 A hanging pole sign located at the front of the building. This sign is 0.8m high x
0.8m wide and the bottom of the sign is 2.700m from ground level.
 A free standing portable sign to be located in the nature strip outside 14 Hamilton
Street, Latrobe. The dimensions of this sign are 1.2m high x 0.8m wide.
 Two signs, 0.8m high x 0.8m wide, one of each to be attached to fences of the
properties at 126-132 Gilbert Street (on Hamilton Street ) and 133-135 Gilbert
Street (on Gilbert Street).
All signs use colours from a heritage colour palette. The two signs at 14 Hamilton Street
meet the Acceptable Solution and have permitted status.
The Performance Criteria gives Council discretion to consider off-site signage provided the
signs do not adversely impact on the heritage significance of a listed building or a
conservation area. The application was referred to the Tasmanian Heritage Council who
issued a certificate of exemption for the proposed works.
The two off-site signs each have an area of 0.64m² and are attached to the fences of two
properties on the corner of Gilbert and Hamilton Streets.
These signs are small, employ heritage colours and being attached to the fences will have
minimal impact, if any, on the streetscape. The proposed signage will not adversely impact
on the heritage significance of the Latrobe Conservation Area.
The proposal satisfies Performance Criteria P1 for this Standard.
21st March, 2016
Page 149
Twelve (12) representations were received following public exhibition of the proposal.
Copies of the representations are attached to this report. The aerial view shown in Figure
7 indicates the relationship between the seven (7) properties owned by the representors in
the immediate vicinity of the subject title. The other five representors do not live in close
proximity to the subject site.
Figure 7 Relationship between subject title and properties owned by representors in the immediate vicinity
The issues raised by the representations are as follows:
a) Support for the proposal;
b) Impact from increase in traffic on safety and off-street parking in a residential area;
c) Impact on residential amenity;
d) Impact on historic area and streetscape;
e) Alternate sites available in the commercial zone;
f) Impact on property values;
Council’s Planning Officer makes the following comments in response to these concerns:
a) One representor, who lives directly opposite to the site, is supportive of the
proposal.
21st March, 2016
Page 150
b) The subject site is located close to the Latrobe business area, being approximately
90m from Gilbert Street and 155m from the previous location of the business. The
proposal is for the business known as Reliquaire, to maintain its operations
following the fire at its Gilbert Street premises until a permanent site can be
determined.
There was no on-site parking provided at the previous site. Parking for the use was
accommodated on both sides of Gilbert Street, Station Square Car Park and
Reisz’s Car Park as well as adjacent streets and lanes. Streets adjacent to Gilbert
Street are often used for convenient parking associated with business activity due
to their proximity to the Latrobe business area. Hamilton Street is one of these
streets and is already used for this purpose.
There are concerns that the Hamilton/Gilbert Street intersection is already
congested. Council is currently considering a solution for this intersection.
In regard to deliveries to the shop, the access driveway to the title will be used for
unloading of delivery vehicles. Should a permit be issued for the shop, it could be
conditioned requiring this as well as deliveries only between certain hours.
Hamilton Street and George Street are public streets and provide opportunities to
accommodate car parking for all members of the public, be they residents and their
visitors or patrons of community purpose uses in the area and the Latrobe business
zone.
The operating hours of the business are from 9:00am to 5:00pm, 7 days a week.
The proximity of the site to the Gilbert Street makes the site easily accessible for
visitors to this area. Retail customers are itinerant by nature and would not be
parked in an area for any great length of time.
Car parking can be controlled through allocation and signage. The property at 11
Hamilton Street has quite a long frontage. The owners of this property have lodged
a representation in support of the proposal and state in their representation that
utilisation of their George Street frontage for car parking does not pose a problem
to them.
Car parking could be formalised to maximise the number of car parking spaces
available in the area. Should a permit be issued for the shop, it could be
conditioned to require line marking indicating parking spaces in the area. There is
sufficient room in this area to provide for 8 car spaces, which is 1 more than the
number required by the Planning Scheme for the proposed use.
The Girl Guides Association has concerns in regard to the safety of children being
dropped off and collected from the Girl Guides Hall, which is on the other side of
George Street. Should a permit be issued for the shop, it could be conditioned to
require signage to be erected outside the Girl Guides Hall prohibiting parking on
Wednesdays between the hours of 3:00pm and 6:00pm, which are the hours the
Girl Guides use the hall.
The Senior Citizen’s Club has concerns in regard to use of their car park by
persons not using their building. Should a permit be issued for the shop, it could be
conditioned to require signage to be erected outside the Senior Citizens parking
area indicating that on-site parking is for users of the clubrooms only from Monday Friday.
c) The proposal is for a temporary shop while a permanent site can be established for
the Reliquaire business. The proposed opening hours are 9:00am to 5:00pm, 7
days a week.
Hamilton Street is a public street and provides opportunities to accommodate car
parking for all members of the public, be they residents and their visitors or patrons
of community purpose uses in the area and the Latrobe business zone.
21st March, 2016
Page 151
The subject title is a large residential lot with an area of 1212.4m². The existing
dwelling is setback approximately 14m from the adjoining dwelling to north, 27m
from the nearest dwelling to the north-west and 37m from the adjoining dwelling to
the south-west. The existing dwelling provides greater separation between buildings
than other dwellings in the area which are setback a minimum of 4m from each
other. The subject site contains a large hedge along the northern and western title
boundaries, which provides an additional buffer to mitigate any impact on adjoining
dwellings. The Senior Citizens Club adjoins the subject title to the south and the
Girl Guide Hall is located to the east of Hamilton Street. Both are community
purpose buildings and provide a buffer between the subject title and the residential
area to the south and east. Due to the separation distances of the existing
buildings on the site from adjacent dwellings and the current use of Hamilton Street
as an overflow area for parking for users of the Latrobe business area the proposed
shop will result in minimal change to residential amenity and use of community
purpose buildings in the area.
d) Hamilton Street is a public street and provides opportunities to accommodate car
parking for all members of the public, be they residents and their visitors or patrons
of community purpose uses in the area and the Latrobe business zone.
As previously stated the subject site is in close proximity to the Latrobe business
area and this section of Hamilton Street is already used as a convenient car parking
option by users of the business area.
There is no change proposed to the buildings at 14 Hamilton Street. The
opportunity to continue operating the Reliquaire business at 14 Hamilton Street,
Latrobe will provide an income for the owners and therefore the means to maintain
the 125 year old building that makes a significant contribution to the Latrobe
Conservation Area and its historic streetscape.
e) As previously stated, the proposal is for a temporary shop while a permanent site
can be established for the Reliquaire business. There are limited vacant premises
in the Latrobe business area that are large enough or suitable for the proposed
temporary shop. The subject site provides an opportunity to utilise a building
owned by the operators of the business to open a temporary shop, whilst they
pursue future development opportunities. Should a permit be issued for the shop, it
could be conditioned to limit its operations to a maximum of two (2) years only. In
this manner, the shop could only operate for two years and no extension could be
granted without a further application being lodged with Council for consideration.
f) The Planning Scheme does not require Council to consider the impact of use and
development on property values in any area.
10. RECOMMENDATION
That the report by the Planning Officer dated 9 March 2016 concerning development
application DA 15/2016 be received and that Council approve the proposed shop and
signage at 14 Hamilton Street, Latrobe subject to the following conditions:
1. Consent is for a temporary shop at 14 Hamilton Street, Latrobe substantially in
accordance with endorsed ground floor and second floor plans.
2. The temporary shop may only operate for a maximum period of two (2) years from
the date of this permit.
3. Consent is for signage at 14 Hamilton Street, 126-132 Gilbert Street and 133-135
Gilbert Street, Latrobe substantially in accordance with endorsed signage detail:
pages 4 and 5 and signage location plan.
4. Consent is for the statutory parking requirement to be reduced to zero for the
proposed use.
21st March, 2016
Page 152
5. A qualified building surveyor is to assess the relevant portion of the building in
consideration of the proposed use and, if appropriate, issue a Certificate of
Compliance for a change of building classification and occupancy certificate. A
copy of the building surveyor’s determination is to be provided to Council prior to
the use commencing.
6. Line marking, indicating parking spaces along the George Street frontage at 11
Hamilton Street and along Hamilton Street, between Cotton and Gilbert Streets, is
to be established in accordance with AS2890.5 – 1993 - Parking Facilities, Part 5:
On-street Parking. Line marking to be established by Council at the developer’s
cost.
7. Signage must be erected along Hamilton and George Streets outside the Girl
Guides Hall indicating a drop off zone only between the hours of 3:00pm and
6:00pm on Wednesdays. Signage to be established by Council at the developer’s
cost.
8. Signage must be erected at the entry to the Senior Citizens parking area indicating
that on-site parking is for users only from Monday – Friday. Signage to be
established by Council at the developer’s cost.
9. The existing vehicle crossing located in the road reservation from the edge of the
roadway to the property boundary is to be used.
Note:
Rooms used for food preparation must comply with the Australian Standard AS4674-2004
construction and fit out of a food premises and Australian and New Zealand Food
Standards
Code
Standard
3.2.3
Food
Premises
and
Equipment.
21st March, 2016
Page 153
21st March, 2016
Page 154
21st March, 2016
Page 155
21st March, 2016
Page 156
21st March, 2016
Page 157
21st March, 2016
Page 158
21st March, 2016
Page 159
21st March, 2016
Page 160
21st March, 2016
Page 161
21st March, 2016
Page 162
21st March, 2016
Page 163
21st March, 2016
Page 164
21st March, 2016
Page 165
Back to Agenda
21st March, 2016
Page 166

Agenda March 21st 2016

Transcription

Similar documents

I`m helping to end MS by participating in the 2016 Jayman BUILT MS

The Board of Directors of Qatar Fuel (WOQOD) is pleased to invite

5 `S` Training Program at ABV-IIITM, Gwalior on 21.07.2016

2016 MW Alliance Raffle - Manitowish Waters Alliance LTD

HERE - Perfect Shots Photography

2016 Sponsorship Prospectus

Annonce S1

CREATEng

Print PDF - TheBayNet.com

conference presenter - The Ohio Association of Elementary School