LADIES` CIRCLE INTERNATIONAL

Transcription

LADIES’ CIRCLE INTERNATIONAL
FRIENDSHIP AND SERVICE
LCI DIRECTORY, RULES AND GUIDELINES 2012 – 2013
www.ladiescircle.org
LCI President’s Pin 2012 – 2013
The surplus from the sales of the
LCI President’s pin
will go to the
International Service Project.
The pin can be ordered from
LCI President Gitte Høyer
or
from any other Board Member
for a price of 5 Euros
1
Dear Circlers
This small book called the Directory 2012-2013, is very important for you as a Circler.
The Directory is your handbook to a world of friendship. It contains all the important
information’s about all the Countries both full member and associated, Rules and Guidelines
and of course details about the International Service Project 2011 – 2013.
As a newly elected board member it is a very good idea to read this little book, and you will
notice - that you have all the information´s - that you need - in this book.
The LCI website is also a way to get information’s, and in this book you can find the entire
countries website – and when you have a look at these sites, you will see that even though we
are very different, because we come from very different countries we have the same spirit.
Many hearts – one spirit.
We are all looking for new ways of during Service Projects, recruiting new members and
networking locally, nationally and internationally.
In this book and on our LCI and each Countries websites you can get ideas on how to keep
our wonderful association going in the best possible way.
The Directory is updated every year with amendments in our Rules and Guidelines, all
according to the voting that took place during the LCI AGM the year before.
This book provides you with necessary information’s, important deadlines and LCI Rules –
remember to bring this little book to all meetings, Conferences and visits by all Councilors, it
is a very good idea to always carry it with you in your handbag.
I hope that you this year will notice that even though we are very different – we all want the
same for our wonderful association. I hope that you this year will get inspiration, as we will
keep on sharing and caring and at the same time working together with “Many Hearts – One
Spirit”.
If you have any questions please send me a email, [email protected] or, pick up the
phone and call me – I look forward to hear from all of you.
I hope that you Ladies will enjoy reading it together, use it where ever you are or have it in
your bag- just in case….
I look forward to see you all in the LC year 2012 – 2013!
With all my love,
Gitte Høyer
LCI President 2012-2013
Many Hearts – One Spirit
2
CONTENTS
International Service Project 2011 – 2013
Dates and bank information
LCI Board
LCI History
Past International Charity Projects
LCI Logo
Additional information
Member Associations
Past LCI Officers
Past LCI Conferences and mottos
Full Member Countries
Associate Member Countries
Ladies’ Circle International Rules
1. Constitution
2. Definitions
3. Aims and objectives
4. Rules governing membership
5. LCI Board: nomination, powers and duties
6. LCI Council: nomination, powers and duties
7. Rule governing AGM, Council and Board Meetings
8. Rule governing finance
9. Standing orders for AGM
10. Rules for LCI Travel fund
11. Rules for LCI Charity fund
12. Rule for LCI Associate Member fund
13. Rules for LCI Extension fund
14. Rules for International Transfer
Ladies’ Circle International guidelines
1. Index
2. General information about LCI
3. Year Planner for the LCI Year
4. The duties of the National Associations
5. LCI’s official visits to the member countries
6. Mid Term Meetings
7. LCI Conference and the LCI AGM
8. How to begin a circle in a new country
9. LCI Board
10. LCI’s information package
3
Page
4
5
6
8
9
9
10
11
12
13
14
38
46
46
46
46
47
48
50
51
52
55
56
57
58
59
60
61
61
62
68
70
79
81
82
89
93
97
LADIES’ CIRCLE INTERNATIONAL SERVICE PROJECT
2011-2013
The aim of the project is to enable
people access to clean drinking
water.
Along with the air we
breathe
water
is the
most
elemental basis of life.
Viva con Agua (VcA) supports the
construction of rock and roof
catchments,
deep
wells
and
latrines.
In addition to water
supply hygiene and sanitation,
education of caretakers for pump
facilities is also required to
guarantee long-term sustainability
of the wells and water systems.
This project is to support a rock
catchment system in either Kenya
or Ethiopia.
Please read more about this project
Ladies’ Circle International website: www.ladiescircle.org
Viva con Agua: www.vivaconagua.org
Contact Person
Juliane Dworniczak
Ladies Circle 15 Munich
Germany
E-mail: [email protected]
Donation to charity account shall be paid to:
Svenska Handelsbanken Luxembourg Branch
IBAN No: LU84 2294 2249 0510 0000
Swift Address/BIC Code: HAND LU LB
4
DATES
LCI Board Meetings
BM 1
BM 2
BM 3
BM 4
BM 5
27
14-18
6-10
11-16
18-21
August 2012
November 2012
March 2013
June 2013
August 2013
Hamburg, Germany
Lagnieu France
Lisboa, Portugal
Copenhagen, Denmark
Lusaka, Zambia
Mid Term Meetings
Nordic Region
Middle European Region
Southern European
African Region
1-3
25-27
24-27
24-27
February 2013
January 2013
January 2013
January 2013
Riga, Latvia
Kaub, Germany
Paphos, Cyprus
Madagascar
LCI CONFERENCES
22-25 August 2013, Lusaka, Zambia, Africa
Contact person
Priscilla Choonga
E-mail
Homepage
[email protected]
www.lci2013.org
28-31 August 2014, Lithuania
Contact person
Milda Jodinskiene
E-mail
[email protected]
Homepage
26-30 August 2015, Iceland
BANK INFORMATION
Membership Fees
Shall be paid to
Svenska Handelsbanken
Luxembourg Branch
P.O. Box 678, L-2016 LUXEXBOURG
IBAN No: LU89 2294 2249 0500
0000
Swift /BIC Code: HAND LU LB
Fees are due before October 31st
Capitation Fees for 2012-2013
will be Euro 6.00 per member.
Donations to Charity Account
Shall be paid to:
Svenska Handelsbanken
Luxembourg Branch
P.O. Box 678, L-2016 LUXEXBOURG
IBAN No: LU84 2294 2249 0510 0000
Swift /BIC Code: HAND LU LB
Please send separate note informing
the LCI Treasurer
The list of members and the members address, phone and mobile
number, e-mail e.g. is only for internal use within Ladies Circle
International and are not for use of other organizations or for
commercial use.
5
LCI BOARD 2012-2013
President
Gitte Høyer
Slotsvænget 3
3400 Hillerød
Denmark
Mobile:
Home:
 General
Contact
 Newsletter
+45 23 62 32 21
+45 48 26 43 00
Birthday: 25 April 1969
Vice President
Cindy Kempeneers
Strijderslaan 15
3400 Landen
Belgium
Mobile:
Home:
 General
Contact
 Circle Charters
+32 478 34 25 61
+32 11 70 79 88
Birthday: 21 November 1974
Secretary
Leontien van Rooijen
Harderwijkerstraat 6
3881 EH Putten
The Netherlands
Home:
Mobile:
+31 341 363432
+31 6 53 75 75 60
Birthday: 22 April 1972
6
 Directory
details
 AGM dates &
details
 Correspondence
LCI BOARD 2012-2013
Treasurer
Joy-Anne Desbois
26 rue Charles de Gaulle
01150 LAGNIEU
France
Home.tel: +33 6 12046717
 Capitation Fees
 Affiliation Fees
 Associate Member
Fund
 LCI Charity Fund
Birthday: 20 September 1973
Immediate Past
President
Sharon Taitz
Romano 43/3
Tel Aviv
Israel
 Extension
 Travel Fund
 Contact Associate
Member Countries
Mobile:
+972-52-8829222
Home.tel: +972-3-6448860
Office.tel: +972-3-6399334
Office fax:+972-3-6399335
Birthday: 27 November 1973
Weblady
Bronwenn Odendaal
71 Topaz Street
Kloofendal 1724
South Africa
Mobile:
+ 83 236 8957
Birthday: 14 September 1976
7
 Website
HISTORY OF LCI
Ladies’ Circle has its roots in England where the wives of Round Table
members founded the first Circle in Bournemouth in 1930.
In 1947, LC Sweden was founded and was followed by LC Denmark two
years later. Contact was made between members of these first three
countries, and in 1959 the international organisation of Ladies’ Circle (LCI)
was established. The founder members of LCI were Molly Worley
(President), LC GB&I, Jen Ulfvik (Vice President), LC Sweden, Margery
Coombe (Secretary), LC GB&I, and Søs Tarp (Treasurer), LC Denmark.
The constitution was drawn up, based on equality of all member
associations within an international structure. From this developed the
Aims and Objects:
1. To promote international friendship, understanding and goodwill by
encouraging members to extend their knowledge of each other and
other people.
2. To promote, coordinate and develop the extension of Ladies’ Circle
throughout the world.
3. To be non-political and non-sectarian.
4. To promote, co-ordinate & develop working relationships with Round
Table wherever possible.
Ladies’ Circle expanded into new countries and continents. In 1959 LC
Finland was founded, followed by LC Norway in 1961, LC Belgium and LC
Hong Kong in 1967, LC France and LC India in 1970, LC Kenya in 1971
and LC Germany in 1972. In 2007 Ladies’ Circle exists in four continents,
with over 13,000 members spread across 36 countries.
At the 1994 AGM, a significant rule change was passed, following which
Ladies’ Circle International became totally independent from Round Table.
Ladies’ Circle is now open to all women between the ages of 18 and 45.
In 2006 LCI & RTI signed a Memorandum of Understanding between the
two clubs to encourage a closer relationship whilst assisting each other.
Referred to as the ‘Side by Side’ (SBS) agreement for which two pins have
been produced. Proceeds from sale of pins go towards International
Charity projects for Ladies’ Circle and Round Table respectively.
At the AGM in 2010 it was agreed to recognize and respect this
Memorandum of Understanding and the ongoing cooperation between the
two organizations by adding item 4 in the Aims and Objectives – see
above.
8
PAST INTERNATIONAL CHARITY PROJECTS
Period
Project
Country
Coordinator
1999-2001 Sushma Koirala
Memorial Hospital
Nepal
LC Germany
2001-2003 Prevention and care of
children with proteine
energy malnutrition
Zambia
LC Zambia
2003-2005 Ma’Ma Rachel
Philippines
LC Norway
2005-2007 Nepal Highlander Orphan
children’s care association
Nepal
LC Denmark
2007-2009 Sanitation at rural Indian
Schools SARIS
India
LC Great Britain
& Ireland
2009-2011 ECPAT International & Youth
Partnership Project
Chile,
LC Sweden
Mexico,
Cameroon &
Kyrgyzstan
LCI LOGO
The LCI Board would like to remind members that the LCI logo is for the
use of the International Association as a whole, and not for the use of
individual members or Member Countries. If a situation arises where it is
felt to be appropriate for the LCI logo to be used, permission should be
sought from the LCI Board. The LCI logo can be downloaded from the
LCI-homepage.
Each member country also has an individual country logo and these can
be viewed on the LCI website, use and reproduction of these logos can
only be with the prior agreement of the member country concerned.
9
ADDITIONAL INFORMATION
ROUND TABLE
Jeroen de Graaf
INTERNATIONAL The Netherlands
PRESIDENT
Mobile: +31 6218 211 74
E-mail:
[email protected]
WEB: www.rtinternational.org
CLUB 41
N S Krishna Kumar
INTERNATIONAL Elaiamman Pettai
PRESIDENT
Village
Pammbathakilam Post
Red Hills,Chenai
600052
Mobile: +91 92821 10757
E-mail:
[email protected]
WEB: www.club41international.
com
TANGENT CLUBS Sue Marlow
PRESIDENT
66 Shearwater Avenue
Fareham PO16 8YQ
United Kingdom
Phone: +44 1329 828628
E-mail:
[email protected]
WEB: www.tangent-clubs.org
CLUB AGORA
Veerle De Jonge
INTERNATIONAL Eyermanstraat 23
PRESIDENT
9160 Lokeren
Belgium
Phone: +32 9 348 77 53
Mobile: +32 475 58 78 83
E-mail:
vicepresident@agoraclubinter
national.com
WEB:
agoraclubinternational.com
10
MEMBER ASSOCIATIONS
FULL MEMBER
COUNTRIES 2012
Austria
Belgium
Botswana
Cyprus
Denmark
Estonia
Finland
France
GB & I
Germany
Hong Kong
Iceland
India
Israel
Italy
Latvia
Lithuania
Morocco
Netherlands
Norway
Romania
South Africa
Sweden
Zambia
ASSOCIATED
MEMBER
COUNTRIES 2012
Burundi
Luxembourg
Madagascar
Malta
Nepal
Poland
Portugal
Slovenia
USA
Zimbabwe
Founded Circles
1986
1967
1980
1984
1949
1989
1959
1970
1936
1971
1968
1988
1968
1991
1974
1992
2000
2003
1974
1963
1992
1980
1947
1984
Founded
2002
2003
2000
1981
2000
1996
2012
2011
1991
2010
Circles
Members
Members
2011
2012
2011
2012
6
6
82
83
38
39
571
604
3
3
26
22
6
6
70
70
92
93
1394
1363
8
8
84
84
102
101
1463
1465
40
39
450
417
185
157
1320
1080
65
65
727
700
3
3
39
21
11
11
164
174
90
90
1150
1200
17
16
160
160
9
9
94
79
3
3
17
18
4
4
37
37
6
7
59
63
60
65
838
838
71
70
1146
1070
5
5
49
39
6
8
34
40
149
148
1757
1719
5
5
48
45
Circles
Circles
Members Members
2011
2012
2011
2012
3
3
3
1
3
n/a
1
1
n/a
n/a
3
3
3
1
4
n/a
n/a
n/a
n/a
n/a
17
32
36
21
43
n/a
n/a
n/a
n/a
n/a
17
33
36
8
43
13
13
13
n/a
n/a
11
Full
member
1995
1968
2012
1989
1959
1996
1960
1979
1959
1991
1995
1997
1970
1996
1986
2005
2010
2010
1984
1964
1997
1995
1959
2000
PAST LCI OFFICERS
PAST LCI CONFERENCES & MOTTO
Year
1960
1961
1962
1963
1964
1965
1966
1967
1968
1969
1970
1971
1972
1973
1974
1975
1976
1977
1978
1979
1980
1981
1982
1983
1984
1985
1986
1987
1988
1989
1990
1991
1992
1993
1994
1995
1996
1997
1998
1999
2000
2001
2002
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
Town
Portsmouth
Copenhagen
Jönköping
Leamington Spa
Tampere
Nyborg
Visby
Edinburgh
Bergen
Helsinki
Copenhagen
Kalmar
Harrogate
Oostende
Kristiansand
Åbo
Aalborg
Newcastle
Stockholm
Brussels
Oslo
Bristol
Copenhagen
Jyväskylä
Lille
Aberdeen
Bangalore
Ålesund
Karlskrona
Cardiff
Nuuk
Schiedam
Libourne St. Emilion
Antwerp
Rimini
Göteborg
Manchester
Hyderabad
Limasol
Stavanger
Sun City
Heidelberg
Oulu
St. Julians
Bucharest
Reykjavik
Alkmaar
Tallinn
Aberdeen
Bangalore
Bruges
Hamburg
Helsingborg
Country
GB & I
Denmark
Sweden
GB & I
Finland
Denmark
Sweden
GB & I
Norway
Finland
Denmark
Sweden
GB & I
Belgium
Norway
Finland
Denmark
GB & I
Sweden
Belgium
Norway
GB & I
Denmark
Finland
France
GB & I
India
Norway
Sweden
GB & I
Greenland
Netherlands
France
Belgium
Italy
Sweden
GB & I
India
Cyprus
Norway
South Africa
Germany
Finland
Malta
Romania
Iceland
Netherlands
Estonia
GB & I
India
Belgium
Germany
Sweden
Motto
Children all over the world
Tradition and what it means for you today
Education and sparetime
Nature & Culture
You will be most welcome!
Take a hand in friendship in wonderful Copenhagen
Time to care
The garden of Eden
On top of the world
The fruit of friendship
Friendship forever. Diamonds are a girl's best friends
We are the world
Namaste India! (Greetings India!)
Friendship without boundaries
The key to friendship
Ipi tombi (Where are the women?)
Lose your heart to Heidelberg!
Alakkonä mua? (Do you want to play with me?)
Festa flimkien (Let's party together)
Discover Romania's magic!
Hearts on fire
Say cheese!
Anybody can fly!
Our highland fling
Fiesta@50
Lady Chocolate in Bruges
Cruise to Hamburg
Smorgasbord
13
FULL MEMBER COUNTRIES
AUSTRIA
Country code: 43
PRESIDENT
Margot Schwarz
Keltenberg-Arenaria 16
7202 Bad Sauerbrunn
Phone home
E-mail
Occupation
664 4065886
[email protected]
Company employee
VICE
PRESIDENT
Heike Wimleitner
Eichenweg 8
4910 Ried
Phone home
E-mail
Occupation
664 75030387
[email protected]
Doctor
SECRETARY
Sandra Tschank
Mitterweg 38/2
2751 Steinbrück
Phone home
E-mail
Occupation
676 9707820
[email protected]
Secretary
TREASURER
Sigrid Moser
Kranewitterstrasse 42a
6020 Innsbruck
Phone home
E-mail
Occupation
507 0064632
[email protected]
Bank assistant
IMM. PAST
PRESIDENT
Gabriele
Golger-Oberwinkler
Gartenstrasse 2
9800 Spittal
Phone home
E-mail
Occupation
650 4033 540
[email protected]
Tourist Guide
MOTTO
Helping Hands
FOUNDED
CHARTER DATE
GODMOTHER COUNTRY
YEAR OF INAUGURATION OF YOUR NATIONAL BOARD
YEAR OF CERTIFICATE FOR FULL MEMBERSHIP IN LCI
NUMBER OF CIRCLES
NUMBER OF ACTIVE MEMBERS IN THE COMING YEAR 2012-13
NUMBER OF MEMBERS ON YOUR NATIONAL BOARD
NUMBER OF AREAS
DATE OF AGM 2013
TOWN OF AGM 2013
14
1985
15.11.1986
LCD 1 Mosbach
1985
1994
6
83
5
1
24. – 26. May 2013
Leoben/Styria
BELGIUM
Country code: +32
PRESIDENT
Gaetane Meilleur
Rue de Viville, 42
B-6700 Arlon
Mobile
E-mail
Occupation
498 56 39 88
[email protected]
Financial Controller
VICE
PRESIDENT
Isabelle Daems
Molenweg 4
9300 Aalst
Phone home
Mobile
E-mail
Occupation
53 39 70 39
477 48 19 53
[email protected]
Dentist
SECRETARY
Marie-Pierre Wiame
Chemin de l’Etang 458
6717 Lottert Attert
Phone home
Mobile
E-mail
Occupation
63 21 72 71
621 71 72 72
[email protected]
Learning & Development
manager
TREASURER
Kit Ponnet
Chêne á Han 3
6940 Grandhan
Phone home
Mobile
E-mail
Occupation
86 32 14 59
473 86 32 14
[email protected]
Manager reservations
IMM. PAST
PRESIDENT
Cindy Kempeneers
Strijderslaan 15
B-3400 Landen
Phone home
Mobile
E-mail
Occupation
11 70 79 88
478 34 25 61
[email protected]
Senior Audit Project Officer
MOTTO
Join & Enjoy
FOUNDED
CHARTER DATE
GODMOTHER COUNTRY
NUMBER OF CIRCLES
NUMBER OF AREAS
DATE OF AGM 2013
TOWN OF AGM 2013
HOMEPAGE
15
1967
10.10.1967
GB&I
1968
1968
38
571
5
5
April 2013
Bastogne
www.ladiescircle.be
BOTSWANA
Country code: +267
PRESIDENT
Ruth Rukarwa
Phone home
E-mail
Occupation
31 33 999
717 978 45
[email protected]
Operations Director
VICE
PRESIDENT
Duduetsang ChappelleMolloy
Phone home
E-mail
Occupation
36 18 229
723 109 32
[email protected]
Marketing Manager
SECRETARY
Sumaya Khan
Phone home
E-mail
Occupation
39 17 173
713 017 53
[email protected]
Attorney
Phone home
E-mail
Occupation
39 00 700
722 292 029
[email protected]
Self employed
TREASURER
Charlene van RietLowe
MOTTO
Faith, Love + Hope
FOUNDED
CHARTER DATE
GODMOTHER COUNTRY
NUMBER OF CIRCLES
NUMBER OF AREAS
DATE OF AGM 2013
TOWN OF AGM 2013
HOMEPAGE
16
1980
1981
?
2012
GB&I
3
22
6
1
30 June 2013
Gabarone
www.botswana.bw.com
CYPRUS
PRESIDENT
Country code:+357
Marina Mavroude
Mobile
E-mail
Occupation
99449686
[email protected].
cy
Accountant
VICE
PRESIDENT
Dora Artemi Tsiola
Phone home
E-mail
Occupation
26 819 999
[email protected]
Business women/Importer
SECRETARY
Chryso Argirou
Phone home
Mobile
E-mail
Occupation
99873194
[email protected]
22483374
99617200
[email protected]
Police Women
TREASURER
Kalli Philippou Nasia
Phone home
Mobile
E-mail
Occupation
IMM. PAST
PRESIDENT
Yiota Constantinidou
Phone home
E-mail
occupation
MOTTO
99544174
y.constandinidou@ethnikiinsur
ance.com
Underwriter officer
Actions speak louder than words
FOUNDED
CHARTER DATE
GODMOTHER COUNTRY
NUMBER OF CIRCLES
NUMBER OF AREAS
DATE OF AGM 2013
TOWN OF AGM 2013
HOMEPAGE
17
1984
22.04.1984
GB & I
1985
1989
6
70
5
1
18 or 25 May 2013
www.ladiescircle.org.cy
DENMARK
Country code: +45
PRESIDENT
Susanne Werner
Bækkelundsvej 25
8240 Risskov
Mobile
E-mail
Occupation
6038 0419
[email protected]
Insurers
VICE
PRESIDENT
Gry Haugen
Starup Hojvaenge 2
6100 Haderslev
Mobile
E-mail
Occupation
26 82 10 27
[email protected]
SECRETARY
Anette Skov Pedersen
Steffensmindevej 4
4840 Nr. Alslev
Mobile
E-mail
Occupation
22 22 36 05
[email protected]
Administrator
TREASURER
Susanne Bilde Elstrom
Porten Toft 12
6760 Ribe
Mobile
E-mail
Occupation
40 73 47 49
[email protected]
Administration Manager
IMM. PAST
PRESIDENT
Gitte H. Langsager
Steinsgade 8
5000 Odense C
Mobile
E-mail
Occupation
21 67 92 01
[email protected]
Secretary
MOTTO:
Inspiring Network
FOUNDED
CHARTER DATE
GODMOTHER COUNTRY
NUMBER OF CIRCLES
NUMBER OF AREAS
DATE OF AGM 2013
TOWN OF AGM 2013
HOMEPAGE
18
1949
23.10.1949
Sweden / GB & I
1950
1959
93
1363
15
9
24. – 26. May 2013
Skanderborg
www.ladiescircle.dk
ESTONIA
Country code: +372
PRESIDENT
Kairi Pobbul
Vanemuise 9-1
10918 Tallinn
Mobile
E-mail
Occupation
5015 884
[email protected]
VICE
PRESIDENT
Liina Lokko
Vaïke-Tähe 16-4
51010 Tartu
Mobile
E-mail
Occupation
5171 186
[email protected]
SECRETARY
Kristina Seeman
Pihlaka 4-11
11215 Tallinn
Mobile
E-mail
Occupation
56356 399
[email protected]
TREASURER
Sirli Rooma
PKasemae 2-27
Juri
Rae vald
Mobile
E-mail
Occupation
5090 002
[email protected]
IMM. PAST
PRESIDENT
Ülla Vuorio
Kanali 11-1
80017
Pärnu
Mobile
E-mail
Occupation
5154 450
[email protected]
MOTTO
Sister for Sister as Sister
FOUNDED
CHARTER DATE
GODMOTHER COUNTRY
NUMBER OF CIRCLES
DATE OF AGM 2013
TOWN OF AGM 2013
HOMEPAGE
19
1989
22 September 1990
Finland
1993
1996
8
84
6
Narva-Jõesuu
31. May – 2. June 2013
www.lce.ee
FINLAND
Country code: +358
PRESIDENT
Susanna Jänkälä
Pappilan e 66
96300 Rovanieme
Mobile
E-mail
Occupation
50 511 9392
[email protected]
Manager, Business
Customership
VICE
PRESIDENT
Minna Sneck
Rengaskatu 30
42100 Jämsä
Mobile
E-mail
Occupation
405 96 96 90
[email protected]
Architect
SECRETARY
Sanna Timonen
Upseeritie 12 as 7
53900 Lappeenranta
Mobile
Email
Occupation
443 40 1956
[email protected]
Priest
TREASURER
Merja Lahtinen
Partalantie 234
42100 Jämsä
Mobile
E-mail
Occupation
408 46 89 07
[email protected]
Teacher
IMM. PAST
PRESIDENT
Anne Oksanen
Perttulankatu 8
05900 Hyvinkää
Mobile
E-mail
MOTTO
+500 613 174
[email protected]
Reminisce over the past, dream about the future, live for today!!
FOUNDED
CHARTER DATE
GODMOTHER COUNTRY
NUMBER OF CIRCLES
NUMBER OF AREAS
DATE OF AGM 2013
TOWN OF AGM 2013
HOMEPAGE
20
1959
9 May 1960
n/a
1960
1960
102
1465
16 + shopkeeper
9
18 May 2013
Mikkeli
www.lcsf.fi
FRANCE
Country code: +33
PRESIDENT
Nathalie Scholler
14, rue Pierre et Marie
Curie
54500 Vandoeuvre
Mobile
E-mail
Occupation
6 63 19 36 37
[email protected]
Lawyer
VICE
PRESIDENT
Samia Messalti
15 Chemin des Réaux
03100 Montlucon
Mobile
E-mail
Occupation
6 78 58 32 74
[email protected]
Real estate agency
SECRETARY
Anne-Sophie Jouffroy
2 La Touche
Remaudais
35550 Sixt sur Aff
Mobile
E-mail
TREASURER
Agathe Boidin
23 rue de Loun
34430 St Jean de
Vedas
Phone home
Mobile
E-mail
Occupation
IMM. PAST
PRESIDENT
Nathalie Lemarie
6-8 Rue Carteau
92400 Courbevoie
Mobile
E-mail
Occupation
Occupation
MOTTO
6 60 47 36 30
[email protected]
Pharmacist
4 67 27 58 73
6 82 81 08 34
[email protected]
Managing Director
6 62 23 71 20
[email protected]
Saleswomen
Ambassadors of simplicity and joy
FOUNDED
CHARTER DATE
GODMOTHER COUNTRY
NUMBER OF CIRCLES
NUMBER OF AREAS
DATE OF AGM 2013
TOWN OF AGM 2013
HOMEPAGE
21
1970
19.06.1971
GB & I
1971
1979
40
417
8
6
1-3 of June 2013
Laval
www.lcfrance.org
GREAT BRITAIN AND IRELAND
Country code: +44
PRESIDENT
Marj Aird
10 Car Craig View
Burntisland, Fife
KY3 0DS
Mobile
E-mail
Occupation
7764 447 610
[email protected]
Behavioural Nurse
VICE
PRESIDENT
Ruth Curry
9 Swarbourn Close
Yoxall Burton on Trent
Staffordshire
DE13 8NX
Mobile
E-mail
Occupation
7793 818 867
[email protected]
Project Administrator
SECRETARY
Claire Wevell
Higher Trenode
Farmhouse, Widegates
Looe PL13 1QA
Phone home
E-mail
Occupation
1503 240 825
[email protected]
Transport Director
TREASURER
Judith Scott
E-mail
Occupation
[email protected]
Director of Credit Control
IMM. PAST
PRESIDENT
Vicky Perry
29 Ridge Street
Wollaston, Stourbridge
DY8 4QF
Mobile
E-mail
Occupation
7921 913 387
[email protected]
Financial Advisor
MOTTO
Make the Difference
FOUNDED
CHARTER DATE
GODMOTHER COUNTRY
NUMBER OF CIRCLES
NUMBER OF AREAS
DATE OF AGM 2013
TOWN OF AGM 2013
HOMEPAGE
22
1936
1936
GB & I
1936
1959
157
1080
8
29
4 May 2013
Harrogate
www.ladiescircle.co.uk
GERMANY
Country code: +49
PRESIDENT
Eva Fink
Rubensstraße 21
41063 Mönchengladbach
Phone home
Mobile
E-mail
Occupation
216 120 56 61
172 277 65 70
[email protected]
School secretary
VICE
PRESIDENT
Mirjam Schoepke
Seydlitzstrasse 17
40476 Düsseldorf
Phone home
Mobile
E-mail
Occupation
211 544 706 06
178 185 82 53
Schoepke.m.gmx.de
Lawyer
SECRETARY
Claudia Heyer
Postgasse 2
92637 Weiden
Phone home
Mobile
E-mail
Occupation
961 470 53 41
179 122 39 68
[email protected]
Lawyer
TREASURER
Ellen Madau
Kolpingstraße 25
52078 Aachen
Phone home
Mobile
E-mail
Occupation
0241-9007032
157 85 30 91 04
[email protected]
Insurance employee
IMM. PAST
PRESIDENT
Linda Rodriguez-Sierra
Starnberger Weg 2a
82110 Germering
Phone home
Mobile
E-mail
Occupation
89 840 50 105
174 61 61 410
[email protected]
Account Manager
MOTTO
Eine vor Wir – One of We
FOUNDED
CHARTER DATE
GODMOTHER COUNTRY
NUMBER OF CIRCLES
NUMBER OF AREAS
DATE OF AGM 2013
TOWN OF AGM 2013
HOMEPAGE
23
1971
31.05.1972
GB & I
1988
1991
65
700
5
7
03.- 5 May 2013
Norden
www.ladiescircle.de
HONG KONG
Country code: +852
PRESIDENT
Jane Towns
30B, Tower 6, Phase 2
Residence Bel-Air
Pokfulam
Hong Kong
Mobile
E-mail
Occupation
9855 33 02
[email protected]
VICE
PRESIDENT
Rachel Moore/
Lisa Chiu
Mobile
E-mail
Occupation
SECRETARY
Rachel Moore
68, Tower 7,
Phase 1
Residence Bel-Air
Pokfulam
Mobile
E-mail
Occupation
9854 09 06
[email protected]
TREASURER
Elaine Allen
42A, Tower 3,
Phase 4
Residence Bel-Air
Pokfulam
Mobile
E-mail
Occupation
5361 84 28
[email protected]
[email protected]
Friendship and Service
MOTTO
FOUNDED
CHARTER DATE
GODMOTHER COUNTRY
NUMBER OF CIRCLES
NUMBER OF AREAS
DATE OF AGM 2013
TOWN OF AGM 2013
HOMEPAGE
24
1968
1989
GB&I
1995
3
21
8
1
9 May 2013
Hong Kong
www.ladiescirclehk.com
ICELAND
Country code : +354
PRESIDENT
Hugrún Björk
Hafliðadóttir
Sjávargötu 30
225 Álftanes
Phone home
Mobile
E-mail
Occupation
554 30 73
860 39 40
[email protected]
Specialist in accounting department
VICE
PRESIDENT
Hildur Bára
Hjartardóttir
Norouvellir 64
230 Keflavik
Phone home
Mobile
E-mail
Occupation
421 55 15
822 56 53
[email protected]
Teacher
SECRETARY
Ragnheiour Lilja
Bjarnadóttir
Vestursiou 16 A
603 Akureyri
Phone home
Mobile
E-mail
464 15 02
866 40 85
ragnheidurliljabjarnadottir
@gmail.com
Teacher
Occupation
TREASURER
Hildur Ýr
Kristinsdóttir
Skessugili 21
600 Akureyri
Phone home
Mobile
E-mail
Occupation
462 22 52
699 60 75
[email protected]
Customer service advisor
IMM. PAST
PRESIDENT
Gyða Björk
Aradóttir
Krókeyrarnöf 7
600 Akureyri
Phone home
Mobile
E-mail
Occupation
+3544642313
+3548643778
[email protected]
School Psychologist
MOTTO
Embrace the World
FOUNDED
CHARTER DATE
GODMOTHER COUNTRY
NUMBER OF CIRCLES
NUMBER OF AREAS
DATE OF AGM 2013
TOWN OF AGM 2013
HOMEPAGE
1988
28.04.1988
Norway
1988
1997
11
174
6
1
4 May 2013
Húsavik
www.ladies-circle.is
25
INDIA
Country code: +91
PRESIDENT
Ramya Rajesh
Krishnambal, 387, H
sector,
Chandranagar Extn
Pallakad-678007
Kerala
Phone home
Mobile
E-mail
Occupation
491 257 33 66
934 913 65 99
[email protected]
Home maker
VICE
PRESIDENT
Cr. Pooja Galundia
Galundia Textiles
Pvt Ltd, F244/245,
Riico, Industrial Area
Bhilwara 311001
Phone home
Mobile
E-mail
Occupation
148 224 36 04
941 411 55 44
[email protected]
Business
SECRETARY
Cr. Namratha Shenoy
No. 21 7th Main
Swimming Pool Road
Saraswathipuram
Mysore 570009
Phone home
Mobile
E-mail
Occupation
821 254 06 28
994 511 61 23
[email protected]
Home maker
TREASURER
Cr. Soumya Sanjjay
Shree Krishna
Dharsan, 2 Gandhi
Road, Salem 636007
Phone home
Mobile
E-mail
Occupation
427 231 41 51
979 000 13 37
[email protected]
Business
IMM. PAST
PRESIDENT
Aditi Rao
Pushpak'no.238,
8th main NTI layout
Vidyaranyapura
Bangalore 560097
Mobile
E-mail
Occupation
MOTTO
988 026 63 36
[email protected]
Home maker
Friendship and Service Straight from the heart
FOUNDED
CHARTER DATE
GODMOTHER COUNTRY
NUMBER OF CIRCLES
NUMBER OF AREAS
DATE OF AGM 2012
TOWN OF AGM 2012
HOMEPAGE
26
1968
17.03.1970
GB&I
1970
1970
90
1200
32
11
20 – 22 December2012
Coimabatore
www.ladiescircleindia.org
ISRAEL
Country code: +972
PRESIDENT
Sharon Papo
Phone home
Mobile
E-mail
Occupation
779 622 012
528 348866
[email protected]
Proprietary
VICE
PRESIDENT
Shiri Pekerman
Widezki
Phone home
Mobile
E-mail
Occupation
390 214 96
547 596 422
[email protected]
Sales Manager
TREASURER
Eti Ovdya
Work home
Mobile
E-mail
Occupation
396 276 38
525 350 345
[email protected]
Designer
SECRETARY
Iris Farochzad
Phone home
Mobile
E-mail
Occupation
396 191 33
507 917 072
[email protected]
Customer Service Manager
IMM. PAST
PRESIDENT
Miri Shafir
Phone home
Mobile
E-mail
772 013 639
507 834 343
[email protected]
MOTTO
When fairy tales come true…
FOUNDED
CHARTER DATE
GODMOTHER COUNTRY
NUMBER OF CIRCLES
NUMBER OF AREAS
DATE OF AGM 2013
TOWN OF AGM 2013
27
1991
1996
Cyprus
1996
16
160
7
1
6 june 2013
Herzelia
ITALY
Country code: +39
PRESIDENT
Daniela BERGANTINO
Via Palmanova, 211/A
20132 Milano
Phone work
Mobile
E-mail
Occupation
28 901 37 28
335 60 98 82
[email protected]
Business Consultant
VICE
PRESIDENT
Federica de Nardo
Mobile
E-mail
Occupation
339 742 13 10
[email protected]
Cicil Lawyer
SECRETARY
Lorenza Romano
Via XX Settembre, 46
37129 Verona
Mobile
E-mail
Occupation
347 46 36 726
[email protected]
Architect
TREASURER
Laura TORRINI
Via Santa Lucia Nord,
2/b
56025 Pontedera (Pisa)
Phone home
Phone work
E-mail
Occupation
IMM. PAST
PRESIDENT
Elena LITARDI
Via Santa Bibbiana, 26
56127 Pisa
Mobile
E-mail
Occupation
MOTTO
587 29 10 45
347 305 53 80
[email protected]
Painter
349 296 40 56
[email protected]
Administrative Officer
Many Women, one spirit
FOUNDED
1974
CHARTER DATE
08.06.1974
1984
1986
NUMBER OF CIRCLES
9
79
5
NUMBER OF AREAS
None
DATE OF AGM 2013
24-26 May 2013
TOWN OF AGM 2013
Vicenza
HOMEPAGE
www.ladiescircleitalia.it
28
LATVIA
Country code: +371
PRESIDENT
Rita Logina
93-8 Stabu Street
Riga, LV-1009
Mobile
E-mail
Occupation
265 233 34
[email protected]
Lawyer
VICE
PRESIDENT
Sandra Strazdina
Ciekurkalna 4
Skerslinija 21-23
Riga LV-1026
Mobile
E-mail
Occupation
283 806 60
[email protected]
Marketing Manager
SECRETARY
Ingrida Burgmeistare
Kalku Street 15-3a
Riga LV-1050
Mobile
E-mail
Occupation
291 166 46
[email protected]
Business Support Manager
TREASURER
Ligita Berzina
Lacplesa Street 27
Lielvarde LV-5070
Mobile
E-mail
Occupation
291 797 81
[email protected]
Business and IT Consulting
IMM. PAST
PRESIDENT
Evija Erele
24/1-2 Rusonu Street
Riga, LV-1057
Mobile
E-mail
Occupation
292 859 03
[email protected]
Senior Finance Consultant
MOTTO
One for all, all for Love!
FOUNDED
CHARTER DATE
GODMOTHER COUNTRY
NUMBER OF CIRCLES
NUMBER OF AREAS
DATE OF AGM 2013
TOWN OF AGM 2013
HOMEPAGE
29
1992
30.05.1992
Sweden
1997
2005
3
18
5
1
25 May 2013
Riga
www.ladiescircle.lv
LITHUANIA
Country code: +370
PRESIDENT
Milda Jodinskienė
Kryzioku sodu 7-oji
22,
LT-08444 Vilnius
Phone home
E-mail
Occupation
686 119 45
[email protected]
VICE
PRESIDENT
Jurga Jankauskienė
Gedimino av. 43-17,
LT-01109 Vilnius
Phone home
E-mail
Occupation
698 142 12
[email protected]
SECRETARY
Dovile Lukosiene
Phone home
E-mail
Occupation
687 382 48
[email protected]
TREASURER
Danguole
Kazlauskiene
Phone home
E-mail
Occupation
610 256 14
[email protected]
IMM. PAST
PRESIDENT
Lina Stonienė
Laisves Ave. 71b-84,
LT-07189 Vilnius
Phone home
E-mail
Occupation
683 819 96
[email protected]
MOTTO
Let’s think and act with heart
FOUNDED
CHARTER DATE
GODMOTHER COUNTRY
NUMBER OF CIRCLES
NUMBER OF AREAS
DATE OF AGM 2013
TOWN OF AGM 2013
HOMEPAGE
30
2000
06.04.2002
Denmark
2002
2010
4
37
6
1
12 May 2013
Vilnius
www.ladiescircle.lt
MOROCCO
Country code: + 212
PRESIDENT
Charafa Diouri
Mobile
E-mail
Occupation
646 440 000
[email protected]
Psychotherapeuthe
VICE
PRESIDENT
Leila Sbihi
Mobile
E-mail
Occupation
661 266 014
[email protected]
Physiotherapeutic
SECRETARY
Kanza Sbihi
Phone home
E-mail
Occupation
661 442 729
[email protected]
Publicist
TREASURER
Samia Bennis
Mobile
E-mail
Occupation
661 068 667
[email protected]
IMM. PAST
PRESIDENT
Najwa Bouzoubaa
Mobile
E-mail
Occupation
600 609 659
[email protected]
Dentist
MOTTO
Make it Happen
FOUNDED
CHARTER DATE
GODMOTHER COUNTRY
NUMBER OF CIRCLES
DATE OF AGM 2013
TOWN OF AGM 2013
HOMEPAGE
31
2003
26.11.2004
France
2008
2010
7
63
6
27 April 2013
Casablancat
http://lcmaroc.com
NETHERLANDS
PRESIDENT
Country code:+31
Nancy Kielman-Lafort
Koudekerkestraat 1
9961 BoekhouteAssenede
Belgium
Phone home
Mobile
E-mail
Occupation
VICE
PRESIDENT
Anna Pol
Winterkoning 13
1722 CA Zuid
Scharwoude
Mobile
E-mail
Occupation
SECRETARY
Saskia Smit-Smits
Dwarsweg 1
8161 ET Epe
Mobile
E-mail
Occupation
TREASURER
Pamela Hoetelmans
Jan v/d Heijdenstraat 4
5025 EW Tilburg
Phone home
Mobile
E-mail
Occupation
Leontien van RooijenAaldering
Harderwijkerstraat 6
381 EH Putten
Phone home
Mobile
E-mail
Occupation
IMM. PAST
PRESIDENT
+32 9 346 5720
+32 492 02 3893
[email protected]
Account Controller
6 24 91 51 90
[email protected]
MOTTO
6 22 32 95 95
[email protected]
135 36 73 49
6 44 59 04 45
[email protected]
Tax advisor
6 53 75 75 60
341 36 34 32
[email protected]
LCI Secretary
True Friendship
FOUNDED
CHARTER DATE
GODMOTHER COUNTRY
NUMBER OF CIRCLES
NUMBER OF AREAS
DATE OF AGM 2013
TOWN OF AGM 2013
HOMEPAGE
32
18.04.1975
15.08.1984
Belgium
1975
1984
65
838
5
10
25 May 2013
Alkmaar
www.ladiescircle.nl
NORWAY
Country code:+47
PRESIDENT
Lill-Anita Gulliksen
Odals veien 28
1642 Saltnes
Mobile
E-mail
Occupation
VICE
PRESIDENT
Irja Marie Stenby
Nordsjoveien 1261
4343 Orre
Mobile
E-mail
Occupation
[email protected]
Social Worker
SECRETARY
Hege Andresen
Slømanns gt 8
1608 Fredrikstad
Mobile
E-mail
Occupation
957 042 61
[email protected]
Office Manager
TREASURER
Annett Eidem Rørsok
Amtm. Leths gt 13,
6413 Molde
Mobile
E-mail
Occupation
932 545 65
[email protected]
Social Worker
IMM. PAST
PRESIDENT
Hilde Eikenes Stenstad
Liv Gohlis vei 4
3684 Notodden
Mobile
E-mail
Occupation
[email protected]
HES Adivsor
MOTTO
920 155 09
[email protected]
Officer in the Royal
Norwegian Airforce
481 313 47
957 219 55
Being Different, is one of the most beautiful things in the World!
FOUNDED
CHARTER DATE
GODMOTHER COUNTRY
NUMBER OF CIRCLES
NUMBER OF AREAS
DATE OF AGM 2013
TOWN OF AGM 2013
HOMEPAGE
33
1963
20.05.1963
Denmark
1964
1964
70
1070
7
10
31/5 – 2/6 2013
Oslo
www.lcnorge.no
ROMANIA
Country code: +40
PRESIDENT
Manuela Godinel
Calea Bucuresti,
BL A7, SC4, AP4
Craiova
Phone home
Mobile
E-mail
Occupation
726 200 095
744 607 507
[email protected]
Economist
VICE
PRESIDENT
Monica Zdrancota
Str D. Papzoglu, nr 10
BL C6, AP26, Sector 3
Bucuresti
Mobile
E-mail
Occupation
723 543 070
[email protected]
Economist
SECRETARY
Claudia Stirbu
Str Independentei, nr
30 BL IC1C, SC3, AP4
Drobeta Turnu Severin
Mobile
E-mail
Occupation
729 163 846
[email protected]
Doctor
TREASURER
Andreea Simona Vasile
Str Closca, nr 7
Craiova
Phone home
Mobile
E-mail
769 922 146
740 184 144
[email protected]
Economist
Occupation
IMM PAST
PRESIDENT
Daniela Nossa
Str Bronzului, nr 1, BL
501, Sc,C,AP 14
Brasov
Phone home
Mobile
E-mail
Occupation
MOTTO
368 803 790
723 334 275
[email protected]
Dentist
We want, we can and we manage together
FOUNDED
1992
CHARTER DATE
03/10/1992
GODMOTHER COUNTRY
The Netherlands
YEAR OF INAUGURATION OF OUR NATIONAL BOARD
1994
1994
NUMBER OF CIRCLES
5
39
5
NUMBER OF AREAS
None
DATE OF AGM 2013
May 2013
TOWN OF AGM 2013
Brasov
HOMEPAGE
ladies-circle-romania.wgz.ro
34
SOUTH AFRICA
Country code: +27
PRESIDENT
Lisa Schlechter
38 Schabort Drive
Eversdal, Cape Town
7550
Mobile
E-mail
Occupation
83 635 2550
[email protected]
Admin Manager
VICE
PRESIDENT
Samantha Kendall
5 Fairford Road
Mill Park
Port Elizabeth 6001
Mobile
E-mail
Occupation
73 321 3116
[email protected]
Self Employed
SECRETARY
Uzanne Breytenbach
57 Camden Ave
Ermelo 2351
Mpumalanga
Mobile
E-mail
Occupation
72 765 5689
[email protected]
General Manager
TREASURER
Hesta Nothling
P.O. Box 182
Florida 1710
Mobile
E-mail
Occupation
72 765 5689
[email protected]
IMM. PAST
PRESIDENT
Sonel Prinsloo
P.o. Box 20315
Humewood
Port Elizabeth, 6013
Mobile
E-mail
Occupation
82 511 0110
[email protected]
Freelance Photographer
MOTTO
Anyone can be Angel
FOUNDED
CHARTER DATE
GODMOTHER COUNTRY
NUMBER OF CIRCLES
NUMBER OF AREAS
DATE OF AGM 2013
TOWN OF AGM 2013
HOMEPAGE
35
May 1981
29 September 1982
GB&I
July 1992
1995
8
40
6
4
25-27 May 2013
Johannesburg
www.ladiescircle.co.za
SWEDEN
PRESIDENT
Country code: +46
Malin Jensen
Mofalla Kyrkby 3
54492 Hjo
Phone home
Mobile
E-mail
Occupation
VICE
PRESIDENT
Therese Christerson
Alfahills Gard,
Tagarpsvagen 369
261 76 Asmundtorp
Phone home
Mobile
E-mail
Occupation
SECRETARY
Anna Berg
Lilla Movägen 20
632 39 Eskilstuna
Phone home
Mobile
E-mail
Occupation
TREASURER
IMM. PAST
PRESIDENT
Katherina Yxhage
Elektravägen 5
554 59 Jönköping
Phone home
Mobile
E-mail
Occupation
Julia Edberg
Örenäs Slott Villa
Sjöbris
261 63 Glumslöv
Mobile
E-mail
Occupation
MOTTO
503 106 83
704 905 976
[email protected]
418 500 38
[email protected]
418 500 38
Agronomist
163 522 26
702 687 568
[email protected]
Group Manager
361 293 49
[email protected]
706 210 570
Financial Manager
708975394
[email protected]
Hotel Vice President
Like ripples in a pond
FOUNDED
CHARTER DATE
GODMOTHER COUNTRY
NUMBER OF CIRCLES
NUMBER OF AREAS
DATE OF AGM 2013
TOWN OF AGM 2013
HOMEPAGE
36
1947
20.11.1947
GB&I
1959
148
1719
21
13
6-9 June 2013
Lycksele
www.ladiescircle.se
ZAMBIA
Country code: +260
PRESIDENT
Veronica Mwiche
PA Box CA 48
Castle
Lusaka
Phone home
Mobile
E-mail
Occupation
VICE
PRESIDENT
Charity M. Banage
Mobile
E-mail
Occupation
SECRETARY
Charity Chituta
Kavamba
P.O. Box 30080
Lusaka
Phone home
Mobile
E-mail
TREASURER
Nancy Malukutila
Plot 6338 Khola Rd
Woodlands
Lusaka
Phone home
Mobile
E-mail
Occupation
211 265 693
977 280 980
[email protected]
Housewife
IMM. PAST
PRESIDENT
Faith Kauseni
107 Natwange East
Ndeke Village
Kitwe
Phone home
Mobile
E-mail
Occupation
212 227 856
965 000 515
[email protected]
Marketeer
Occupation
MOTTO
211 212 626
965 846 214
[email protected]
Civil Servant
977 455 770
[email protected]
Centre Manager
211 264 972
977 807 337
[email protected]/charitykavamba
[email protected]
Banker
Keep the Circle Flame Burning
FOUNDED
CHARTER DATE
GODMOTHER COUNTRY
NUMBER OF CIRCLES
DATE OF AGM 2013
TOWN OF AGM 2013
HOMEPAGE
37
1984
4.11.1995
South Africa
1994
2000
5
45
7
25 May 2013
Lusaka
www.ladiescirclezambia.org
ASSOCIATED MEMBER COUNTRIES
BURUNDI
Country code: +257
PRESIDENT
Chantal Kamanzi
Mobile
E-mail
Occupation
79 511 060
[email protected]
Accountant
VICE
PRESIDENT
Josiane Munezero
Mobile
E-mail
75 444 547
[email protected]
SECRETARY
Sandra Niyuhire
Mobile
E-mail
77 780 328
[email protected]
TREASURER
Ingrid Zaire Sikitu
Phone home
E-mail
IMM. PAST
PRESIDENT
Sylvie Uwimana
Mobile
E-mail
MOTTO
77 759 301
[email protected]
79 733 068
[email protected]
You are special
FOUNDED
CHARTER DATE
GODMOTHER COUNTRY
NUMBER OF CIRCLES
DATE OF AGM 2013
TOWN OF AGM 2013
HOMEPAGE
38
2002
22-01-2004
Zambia & Belgium
3
17
5
25-26 May 2013
Rutana
LUXEMBOURG
Country code: +352
PRESIDENT
Peggy Sieradzki
5, am Kazebësch
L-4522 Oberkorn
Mobile
E-mail
Occupation
691 464 614
[email protected]
Teacher
VICE
PRESIDENT
Martine Schramer
17, rue J-J Klein
L-8808 Arsdorf
Mobile
E-mail
Occupation
691 347 404
[email protected]
Financial controller
SECRETARY
Sylvia Kaufmann
87, rue Principale
L-9190 Vichten
Mobile
E-mail
Occupation
621 495 370
[email protected]
Educator
TREASURER
Maggy Hein
19, rue de la
Libération
L-7263 Helmsange
Mobile
E-mail
Occupation
661 334 323
[email protected]
Finance Director
IMM. PAST
PRESIDENT
Christiane Schong
36, rue de Senningen
L-5290 Neuhaeusgen
Mobile
E-mail
Occupation
621 211 837
[email protected]
Occupational therapist
Motto
Together we can do it
FOUNDED
CHARTER DATE
GODMOTHER COUNTRY
NUMBER OF CIRCLES
DATE OF AGM 2013
TOWN OF AGM 2013
HOMEPAGE
39
06.10.2003
02.04.2005
Sweden
3
33
8
18 May 2013
Luxembourg
www.ladiescircle.lu
MADAGASCAR
Country code: 261
PRESIDENT
Demoina
RANDRIANIRINA
B63 Akany sambatra
Andranonahoatra
Antananarivo 102
Phone home
Mobile
E-mail
occupation
340 557 080
328 547 931
[email protected]
Artist
VICE
PRESIDENT
Muriella RANAIVO
Villa « La chanterelle »
FKT.A 111 Ankadivory
Talatamarty
Ambohidratrimo
Antananarivo 105
Phone home
Mobile
E-mail
Occupation
340 247 017
320 247 017
[email protected]
Consultance in mining / Teacher
SECRETARY
Marie-Ange RAMIELSON
Imm. Badry Tanamakoa
Parcelle 12/13
Toamasina 501
Phone home
Mobile
E-mail
Occupation
332 188 899
341 891 444
[email protected]
Self Employed
TREASURER
Titi RAHAJARIZAKA
VA3C Bis
Tsiadana Antananarivo
101
Mobile
E-mail
occupation
MOTTO
330 904 590
[email protected]
Database Officer CNCC
Alone we can do so little, together we can do so much
FOUNDED
CHARTER DATE
GODMOTHER COUNTRY
NUMBER OF CIRCLES
DATE OF AGM 2013
TOWN OF AGM 2013
40
2001
10 November 2001
France
3
36
25 May 2013
Anatananarivo
ASSOCIATE MEMBER COUNTRIES
MALTA
Country code: +356
PRESIDENT
(Acting)
Kathleen A Flynn
Palillos
Triq l-Imghazel
Swieqi SWQ 3140
Phone home
Phone work
Mobile
E-mail
Occupation
2137 2335
2558 1300
9983 6199
[email protected]
Bank Manager
SECRETARY
Karen Coppini
Pearl Court 9/6
V Denaro Str
Msida MSD 1604
Phone home
Phone work
Mobile
E-mail
Occupation
2131 8261
2295 2151
9986 0734
[email protected]
Secretariat Officer
TREASURER
Jude Marie Zarb
Camenzuli
Peppina
13 Tower Street
Mosta MST 3501
Phone home
Phone work
Mobile
E-mail
Occupation
2142 1433
2558 1200
9943 7443
[email protected]
Bank Supervisor
MOTTO
FOUNDED
CHARTER DATE
GODMOTHER COUNTRY
NUMBER OF CIRCLES
DATE OF AGM 2013
TOWN OF AGM 2013
HOMEPAGE
41
1981
1996
LC Belgium
1996
(1996)
1
8
3
n/a
n/a
n/a
NEPAL
Country code: 977
PRESIDENT
Monika Kedia
Machuli ,Teku Road
P.O. box 2829
Kathmandu
Phone home
Mobile
E-mail
occupation
14 414 446
98 51 011 660
[email protected]
Home Maker
VICE
PRESIDENT
Rekha Gadia
Baneshwor Height
P.O. Box 6529
Kathmandu
Phone home
Mobile
E-mail
occupation
14 470 016
98 51 142 547
[email protected]
Home Maker
SECRETARY
Roopa Mittal
P.O. Box 56
Kathmandu
Phone home
Mobile
E-mail
Occupation
14 382 531
98 51 106 019
[email protected]
Home Maker
TREASURER
Sonu Jatia
Neupane Towers,
6th floor, Suvidha
Nagar, Katmandu
P.O. Box 2513
Phone home
Mobile
E-mail
occupation
14 498 782
98 51 058 605
[email protected]
Home Maker
IMM. PAST
PRESIDENT
Namrata Garg
Jagdamba Foods Pvt.
Ltd,
IV th Floor, Neupane
Tower.
Tinkune, Kathmandu
Phone home
Mobile
E-mail
Occupation
14 419 674
98 51 031 692
[email protected]
Self Employed
MOTTO
Together we can
FOUNDED
CHARTER DATE
GODMOTHER COUNTRY
NUMBER OF CIRCLES
DATE OF AGM 2013
TOWN OF AGM 2013
HOMEPAGE
42
2000
18-11-2000
India
2011
4
43
7
22 September 2012
Kathmandu
PORTUGAL
Country code: +351
PRESIDENT
Liliana Dias
Rua Leocádio Pórcio,
No. 11 2e Dto
2770-182 Paço de Arcos
Mobile
E-mail
occupation
912 568 079
[email protected]
Psychologist
VICE
PRESIDENT
Rita Corrëa
Rua Dr. José Rodriques
No. 31 R/C
Escq 270-050
Porto Salvo
Mobile
E-mail
occupation
914 724 702
[email protected]
Clinical Psychologist
SECRETARY
Inês Oliveira
Rua Pedro Nunes 2-1
Dto Fte
2780-142 Oeiras
Mobile
E-mail
Occupation
967 076 373
[email protected]
Entrepeneur
TREASURER
Cláudia Rocha
Praceta da Inglaterra
10-2dt Quinta de Säo
Gonçalo
2775-414 Carcavelos
Mobile
E-mail
Occupation
968 413 641
[email protected]
Senior Product Manager
MOTTO
FOUNDED
CHARTER DATE
GODMOTHER COUNTRY
NUMBER OF CIRCLES
DATE OF AGM 2013
TOWN OF AGM 2013
43
2012
9.3.2013
Morocco
3
4
SLOVENIA
Country code: +386
PRESIDENT
Slavka Zupan
Cankarjeva 12
4240 Radovljica
Mobile
E-mail
occupation
41 366 312
[email protected]
Consultant
VICE
PRESIDENT
Mojca Aljancic
Brezje pri Tržiču
58
4290 Trzic
Mobile
E-mail
occupation
51 341 125
[email protected]
Under-state secretary
SECRETARY
Katarina Rogac
Lancovo 67
4240 Radovljica
Mobile
E-mail
Occupation
40 480 808
[email protected]
Product manager
TREASURER
Boža Kovac
Valvasorjeva 18
4260 Bled
Mobile
E-mail
Occupation
41 316 693
[email protected]
Consultant
MOTTO
Keep Going, Keep Smiling
FOUNDED
CHARTER DATE
GODMOTHER COUNTRY
NUMBER OF CIRCLES
DATE OF AGM 2013
TOWN OF AGM 2013
HOMEPAGE
44
2011
10.03.2012
Austria
1
13
23 May 2013
No info received from POLAND
No info received from USA
No info received from ZIMBABWE
45
LADIES CIRCLE INTERNATIONAL RULES
1.
CONSTITUTION
1-1
The name of the Association shall be Ladies' Circle International (LCI).
1-2
The motto of the Association shall be "Friendship & Service".
1-3
The constituent members of the Association shall be the founder
member National Associations of GB&I, Denmark and Sweden,
together with all other Member Countries affiliated to the Association
in accordance with Rules 4-3, 4-4, 4-5, 4-6, 4-7 and 4-8.
1-4
The affairs of the Association shall be administered by the LCI Board
and the LCI Council. Unless contravening any other rules, the LCI
Council may perform all powers and duties vested in the Association.
1-5
The Association may decide to associate with other organisations
having similar aims and constitutions. Such a decision shall be made at
a LCI Annual General Meeting (LCI AGM) at which at least 75% vote in
favour.
1-6
A decision to wind up or suspend the affairs of the Association can only
be made at an LCI AGM.
1-7
The official working language in LCI is English
1-8
The LCI Year runs from the 1st of July to the 30th of June the next year
1-9
The Association is open to women between the age of 18 and 45
2.
DEFINITIONS
2-1
“The LCI Board” - The administrative body consisting of the
President, the Vice President, the Immediate Past President, the
Secretary, the Treasurer and the Weblady.
2-2
"The LCI Officers": The members of the LCI Board.
2-3
"The LCI Councillors": The representatives of the Full Member
Countries entitled to vote at the LCI AGM, usually the National
President and the National Immediate Past President or their approved
deputy.
2-4
"The LCI Council": The administrative body consisting of the LCI
Officers and the LCI Councillors.
2-5
“Annual General Meeting”: The highest Authority of the Association. A
Meeting shall be organised once a year, normally in the end of August
/ beginning of September (LCI AGM at the LCI Conference. See Rule 73).
2-6
"Full Membership": See Rules 4-7 and 4-8.
2-7
"Associate Membership": See Rules 4-3, 4-4, 4-5 and 4-6.
2-8
"Capitation Fee": Membership fee from all Member Countries payable
each year. See Rules 8-10, 8-11, 8-12 and 8-13.
2-9
"Affiliation Fee": Payment from Associate Member Countries payable
on the charter of the No 1 Circle. See Rules 8-8 and 8-9.
3.
AIMS AND OBJECTIVES
A.
To promote international friendship, understanding and goodwill by
encouraging members to extend their knowledge of each other and
other people.
46
B.
C.
D.
4.
To promote, co-ordinate and develop the extension of Ladies' Circle
throughout the world.
To be non-political and non-sectarian.
To promote, co-ordinate & develop working relationships with Round
Table wherever possible.
RULES GOVERNING MEMBERSHIP
Formation of a Ladies' Circle
4-1
A Circle may only be formed in connection with another Circle or in
connection with Round Table.
4-2
A. All new countries applying for Membership of LCI, should adopt the
name Ladies' Circle.
B. No Circle shall be recognised to be a Ladies' Circle unless:
a. It has the motto "Friendship & Service"
b. It adopts a retirement rule requiring active members to retire not
later than the age of 45
c. It is non-political and non-sectarian
d. It provides an opportunity for its members to engage in social or
service activities and discussion
C. All the member countries in LCI shall deliver a copy of the National
Ladies' Circle logo to the LCI Board.
Associate Membership
4-3
The first Circle in any country will receive automatic Associate
Membership of LCI upon the charter of the first Circle. The Aims and
Objects of that country shall be sent to the LCI Board (addressed to
the LCI Secretary) for approval by 10 June prior to the LCI AGM at
which it will be considered. The application shall be included on the LCI
AGM Agenda circulated to all Member Countries.
4-4
All additional Circles chartered in an Associate Member country shall
automatically be included in that Associate Membership.
4-5
Associate Member Countries shall receive all correspondence from
LCI.
4-6
Associate Member Countries may, at their own expense, send
representatives to any LCI AGM. Such representatives may not vote
or propose amendments to the LCI Rules.
4-6-1 Associate Member Countries shall have a right to host Mid Term
Meetings on an equal basis with Full Member Countries.
Full Membership
4-7
When an Associate Member country fulfils each of the following
conditions this country may apply for Full Membership of LCI:
a. There shall be a minimum of three Circles in the country founded
within a period of 4 years after the charter of the Number 1 Circle
(with effect from August 2005).
b. There shall be an elected National Board, which has worked for two
consecutive years.
c. The LCI Board shall have approved the National Association's
Constitution and Rules.
47
Such an application shall be received by the LCI Secretary by the 10th
of June prior to the LCI AGM at which it will be considered and shall
be included on the LCI AGM Agenda and voted by the LCI Councillors
together with the LCI Boards' report to be circulated to all Member
Countries.
4-8 A new Full Member country shall not have the right to propose new or
amend existing rules, offer to host a LCI Conference or propose
candidates for LCI Office until the LCI AGM following the one at which
they are granted Full Membership.
Termination of Membership
4-9
If a Full Member Country or Associate Member country does not pay
Capitation Fee / Affiliation Fee or / and does not keep in contact with
LCI for two years, then their membership shall cease to exist.
4-10 If the number of Circles in a Full Member country remains less than
three for three consecutive years its full membership is terminated.
The termination of the full membership has to be declared at the
following LCI AGM; thereafter the country in question retains the
status of Associate Member country.
4-11 Upon termination of the membership the member of the Association
shall surrender its Charter Certificate and is thereafter not allowed to
use the name, emblem or insignia of the Association in any way
whatsoever.
5.
LCI BOARD: NOMINATION, POWERS AND DUTIES
International Vice President
5-1
The LCI Council shall at the LCI AGM elect a Vice President. Candidates
should, before the commencement of the Vice Presidential term of
office, have served for a total of two years in any of the following
offices: Area Chairman, National Officer in their own National
Association, LCI Treasurer or LCI Secretary. All candidates must be
active members of their own Full Member Association at the time they
become International President.
5-2
The Vice President shall serve in office for one year.
5-3
The Vice President shall serve as International Contact Lady.
5-4
The Vice President shall automatically become International President.
International President
5-5
The President shall serve in office for one year.
5-6
If the Vice President is unable to take office as President, a President
shall be elected together with a Vice President in accordance with the
LCI Rules.
5-7
The President or another Officer officially appointed by her shall
charter the first Circle in a country.
5-8
The President shall automatically become Immediate Past President.
International Immediate Past President
5-9
The Immediate Past President shall act as Extension Officer.
48
International Treasurer
5-10 The LCI Councillors shall at the LCI AGM elect a Treasurer. Candidates
should, before commencement of the term of office as Treasurer, have
served for at least one year either as Area Chairman or as an elected
National Officer in their own National Association. All candidates must
be active members of their own Full Member Association at the time
they become Treasurer.
5-11 The Treasurer shall serve in office for a minimum of one year and a
maximum of two years. As a candidate she shall indicate for which
term she intends to serve.
International Secretary
5-12 The LCI Councillors shall at the LCI AGM elect a Secretary. Candidates
should, before commencement of the term of office as Secretary, have
served for at least one year either as Area Chairman or as an elected
National Officer in their own National Association. All candidates must
be active members of their own Full Member Association at the time
they become Secretary.
5-13 The Secretary shall serve in office for a minimum of one year and a
International Weblady
5-14 The LCI Councillors shall at the LCI AGM elect a Weblady. Candidates
shall be circlers who are experienced in maintaining a website.
Candidates shall preferably held an office in their National Association,
be it national, area or otherwise. All candidates must be active
members of their own Full Member Association at the time they
become Weblady. Any candidacy must be supported by the National
Board of the candidate’s Full Member Association in conjunction with
rule 5-16 to 5-19.
5-15 The Weblady shall serve in office for a minimum of one year and a
Nominations
5-16 No Full Member country may nominate a candidate for the LCI Board
without the consent of the candidate. Nominations shall be circulated
within and approved by the National AGM or National Board.
5-17 Nominations for the offices of Vice President, Treasurer, Secretary and
Weblady shall be received by the LCI Secretary by June 10th and
shall be sent by her to all Member Countries no later than July 10th
5-18 No Full Member country shall nominate the same candidate for two
international posts at the same LCI AGM.
5-19 When there are no candidates for office, nominations from the floor
can only be accepted with the consent of the candidate and the
support of her own National Board.
5-19.1) A holder of office on the LCI Board, namely Vice President shall be no
more than 42 years by 30th of June, for the year her nomination is
send for Vice President, LCI.
49
5-19.2) A holder of office on the LCI Board, namely IPP, Secretary, Treasurer
and Weblady shall be no more than 44 years of age during the period
she is an LCI Officer. If she is 45 years before the 30th of June in her
last year in LCI office, she is allowed to continue on the LCI Board
until the following LCI AGM.
Duties
5-20 The LCI Board shall be responsible for the promotion and development
of LCI, and for the co-ordination and administration of the Association.
The LCI Board shall act on behalf of the LCI Council.
5-21 There should be a substitute for the following officers in the LCI Board:
Treasurer and Secretary. The substitute for the office of the LCI
Treasurer and the LCI Secretary should be co-opted by the LCI Board
for the duration of the term of that Board. The first choice for
substitute is preferably the intermediate Past LCI-Treasurer or past LCI
Secretary for the duration, even if they are not active members any
more. If such a person is not available, then a substitute Board
Member should have previously held office in the National Board of a
Full member country and be an active member of her National
Association for the duration of her term as substitute LCI Board
Member.
6.
LCI COUNCIL: NOMINATION, POWERS AND DUITES
6-1
Each Full Member Country may be represented in the LCI Council by
two LCI Councillors. LCI Councillors should normally hold office for two
years, but may continue for a third year at the discretion of the LCI
Board. The LCI Councillors shall be active members in their own
National Association.
Footnote: The working period of each LCI Council begins immediately
after the LCI AGM and ends immediately after the next LCI AGM.
Usually the LCI Councillors of a Full Member Country are, at time of
the Conference, the National Immediate Past President and the
National President.
6-2
If a LCI Councillor is elected as a LCI Officer of the Association, the
country she represents shall appoint a new LCI Councillor in her place.
6-3
If a LCI Councillor is unable to attend a meeting of the LCI Council, an
accredited deputy may attend in her place.
6-4
Any change in LCI Councillors must be notified in writing to the LCI
Secretary as soon as possible.
6-5
The LCI Council shall be responsible for directing, controlling and
administering the Association and its finances, properties and monies.
6-6
The LCI Council shall have the power:
A.
to grant and revoke Certificates of Affiliation
B.
to promote such activities as seem necessary to achieve the
purposes of the Association
C.
to appoint committees as required and to define their duties and
powers
50
7.
RULES GOVERNING THE AGM, COUNCIL AND BOARD MEETINGS
7-1
The LCI President shall preside at all meetings of the LCI Council and
the LCI Board. If she is unable to attend a meeting, the LCI Vice
President or another appointed deputy shall take her place, except for
the LCI AGM at which the LCI Immediate Past President shall preside.
7-2
A meeting of the LCI Council shall be held in conjunction with the LCI
AGM.
7-3
The LCI Council shall hold a LCI AGM at time and place decided by the
LCI Council and may meet at such other times as the LCI President
may decide.
7-4
The venue of an LCI AGM shall be decided three years in advance. Any
Full Member country wishing to invite the Association to hold a LCI
Conference in its country shall send an application to the LCI Secretary
no later than June 10th prior to the LCI AGM at which the application
will be considered.
7-5
When an application to host a LCI AGM is made by a Full Member
country, a full feasibility study should be undertaken, including details
of accessibility of the venue, and presented to the LCI Board before
such applications shall be considered. Once the LCI Board is satisfied
that the application complies with all the requirements, details should
be sent out to all the Full Member Countries for their consideration
together with the LCI AGM Agenda.
7-6
Proposals, nominations and applications may be submitted by Full
Member Countries to the LCI AGM and shall be received by the LCI
Secretary no later than June 10th prior to the LCI AGM. The respective
National Boards should have approved these proposals, nominations
and applications.
7-7
Notice of the LCI AGM, containing details of all proposals, nominations
and applications to be considered, shall be sent out by the LCI
Secretary to the members of the LCI Council and to the National
Presidents / Chairmen of the Associate Member Countries no later than
10th July prior to the LCI AGM.
7-8
Any applications for Associate Membership and Full Membership of the
Association shall be circulated to all Member Countries together with
the Agenda for the LCI AGM.
7-9
The LCI President shall have the option to appoint a Chairman for the
LCI AGM, if she so wishes. The LCI Council shall elect the Chairman.
7-10 At each LCI AGM, the following business shall be transacted:
A.
Notice convening the meeting
B.
Confirmation and adoption of the Minutes from the previous LCI
AGM
C.
President's Report
D. Vice President's Report
E.
Immediate Past President's Report
F.
Secretary's Report
G. Treasurer's Report
H. Weblady’s Report
I.
Determination of Capitation fee
J.
Election of Officers
K.
Proposals submitted by the Board
51
L.
M.
N.
Proposals submitted by Member Countries
Incoming President's Address
Any Other Business
Voting system, alterations to rules and standing orders
7-11 The quorum for any meeting of the LCI Council shall be two thirds of
the members.
7-12 The LCI Officers and 2 LCI Councillors from each full Member Country
shall conduct the business of the LCI AGM. Each Full Member country
has two votes. If any Country can only send one LCI Councillor she
can use all the votes that the country is entitled to have.
7-13 The LCI Officers do not have the right to vote, with the exception of
the LCI President, who shall have a casting vote, where necessary.
7-14 All resolutions regarding finance must be passed by a 75% majority of
the members of the LCI Council present.
7-15 Voting shall normally be by show of hands. In the election of LCI
Officers, LCI Conference venue, LCI Charity Project or when specially
requested, voting shall be by secret ballot and where there are more
than two candidates or choices the single transferable voting system
shall be used.
7-16 In the event of an equal division of votes, the LCI President shall have
a casting vote.
7-17 All Member Countries shall be given a copy of the LCI Directory, Rules
and Guidelines.
7-18 No new rule or amendments to the LCI Rules may be made except by
the decision of the LCI Council at the LCI AGM at which at least 75% of
the members of the LCI Council present vote in favour.
7-19 Proposals and proposals for alterations carried at a LCI AGM shall take
effect immediately after the closure of the LCI AGM.
7-20 A group of administrative changes on rules and guidelines may be
voted for in block. If there is a correction or amendment to one of the
proposed changes to rules or guidelines, this will be voted for
separately.
8.
RULES GOVERNING FINANCE
8-1
The funds of the Association shall be derived from Affiliation Fees and
Capitation Fees.
8-2
The financial year shall start on the 1st of July and end on the 30th of
June.
8-2-1 The official currency of LCI is Euro (EUR).
8-3
An Audit of Books and Accounts of the Association shall be prepared
before the LCI AGM by an external auditor. The LCI Treasurer shall
submit the statement of accounts with her report to the LCI Council at
each LCI AGM.
8-4
Each Member Country shall be responsible for raising by agreement
with its affiliated Circles all funds necessary for the conduct of its
National affairs.
8-5
No Member Country shall commit the Association to any financial or
other undertaking without the express authority of the LCI Council.
52
8-6
8-7
No Member Country shall be granted any part of the funds of the
Association except as provided for in these LCI Rules.
Should the affairs of the Association be wound up, any realised assets
(after payment of all debts and liabilities) shall be divided among the
Member Countries on a per capita basis. Membership figures in that
case shall be taken from each country's most recent payment of
Capitation Fees.
Affiliation Fee
8-8
Associate Member Countries shall pay an Affiliation Fee of Euro 40 or
the equivalent in any other suitable currency as determined by the LCI
Council at the LCI AGM.
8-9
On accepting Full Membership, each country shall pay a further fee of
Euro 120 or the equivalent in any other suitable currency as
determined by the LCI Board.
Capitation Fee
8-10 Full Member Countries and Associate Member Countries shall submit to
the LCI Treasurer a statement of membership for the incoming year by
June 10th. The Capitation Fee due in next October shall be
determined, based on this figure.
8-11 The Capitation Fee will rise by Euro 0,25 with effect from September
1st each year, this to be reviewed each year for the following year.
8-12 Capitation Fee is due before October 31st. The Fee shall be paid in Euro
or the equivalent currency, as determined by the LCI Board.
8-13 The penalty for late payment of the Capitation Fee (after October 31st)
will be Euro 0,16 per member with a minimum penalty of Euro 80.
LCI Board
8-14 The LCI Treasurer shall submit an Annual Budget of income and
expenditure for the following year, for the approval of the LCI Council
at the LCI AGM. The LCI treasurer shall submit a prognosis of the
Annual Budget of Income and Expenditure for two years ahead to be
considered at the LCI AGM, and to be reconsidered at the yearly MTMs.
8-15 For day to day operations of the account all bank withdrawals will be
authorized by the LCI Treasurer solely or any two of the LCI P, LCI VP,
LCI IPP jointly.
8-16 The LCI Officers shall serve without any remuneration whatsoever. The
LCI Officers shall receive a contribution to the expenses incurred by
their respective offices. The sums involved shall be reviewed annually.
8-17 Travelling and subsistence allowances as may from time to time be
decided by the LCI Council shall be paid to all LCI Officers.
8-18 The LCI Board has the authority to move the LCI bank accounts,
should they consider it advisable.
53
LCI Annual General Meeting / LCI Conference
8-19 Travel expenses in respect of the LCI AGM shall be paid to one LCI
Councillor from each Full Member country, but such countries shall be
responsible for the first Euro 120 of any claim. Travel shall be arranged
by the cheapest, most direct route, and no more than economy class
return airfare shall be paid, less the aforementioned Euro 120. The
money saved as a result of this rule shall be paid into the Associate
Member Fund. Subsistence allowances in the respect of the LCI AGM
shall be paid to one Councillor from each Full Member Country. To
include Conference Registration, Councillors Meeting & Lunch, the AGM
and Lunch, the Gala Dinner and the International Contact Meeting.
Only those meetings and events attended by the Councillor can be
claimed.
8-20 Travel costs shall be notified to the LCI treasurer by June 10th prior
to the LCI AGM. Payment will be made to the full member country
within three months following the LCI AGM. No payments will be done
before receipts have been received by the LCI treasurer.
8-21 The LCI Officers shall on behalf of the LCI Council and in conjunction
with the country hosting the LCI AGM be responsible for the
arrangements and shall make the necessary financial provisions out of
the funds of the Association in respect of such a meeting.
8-22 A LCI AGM Fund is set up to provide loans to the hostess countries for
the LCI Conference. From this Fund, the LCI Board shall loan the
hostess countries sufficient money to pay the initial expenses of a LCI
AGM. These loans are interest free and payable by LCI Board to the
hostess country within one month of the LCI AGM at which the
invitation is accepted. These loans are repayable by the date of that
LCI AGM, at the latest.
8-23 Surplus funds resulting from an LCI AGM shall be apportioned as
follows:
A.
40% to be decided jointly by the National Board of host Country
and the host Circle / Area.
B.
25% to the LCI Travel Fund
C.
15% to the LCI Charity Fund
D. 10% to the Extension Support fund
E.
10% to the LCI Associate Member Fund
8-24 No financial provision shall be made from the funds of the Association
for any social function held in conjunction with the LCI AGM.
8-25 The National Association of the hostess country shall have the ultimate
responsibility for the LCI Conference and its finances.
8-26 An Audit of Books and Accounts of the LCI Conference shall be
presented to the LCI Board by an external auditor no later than the
31st of December the year of the LCI Conference. The organizing
Circle/Area may not use their share of the LCI Conference surplus
before approval by the LCI Board.
8-27 Profits, if any, from the LCI Conference has to be transferred to LCI
account by the host country within 15 days of submission and
acceptance of the LCI Conference financial report.
54
8-28 Nominees for LCI offices will be reimbursed with the fees for the
following: early registration, Councillor’s Dinner, Councillor’s Meeting
and Annual General Meeting. A nominee is not eligible for LCI travel
fund (rule 10-4)
9.
STANDING ORDERS FOR LCI ANNUAL GENERAL MEETING
9-1
Record shall be kept of the attendance of the LCI Officers and voting
LCI Councillors.
9-2
The quorum for any LCI AGM shall be a number equal to 2/3 of the Full
Member Countries.
9-3
The Board shall appoint two Tellers, who shall be responsible for
reporting to the Chairman of the meeting the result of all voting.
Voting on all proposals shall be by show of hands except when a
written ballot is specifically requested. In the case of election of LCI
Officers, Conference Venue and Charity Project the voting shall always
be by secret Ballot. The appointed tellers will ensure that all Ballot
Papers, when used, remain confidential to the meeting at all times. If
there are more than two Candidates or choices the Single Transferable
Voting System will be used.
9-4
Any member attending the LCI AGM may speak on any resolution but
only the LCI Councillors may vote.
9-5
In the event of any equal division of votes the LCI President shall have
a casting vote.
9-6
Procedure to be followed when dealing with resolutions:
A.
Any resolution may be discussed by the Meeting before it is voted
on.
B.
At this stage any voting LCI Councillor subjected to the approval
of the Chairman may propose an amendment
C.
When an amendment has been proposed, it must be voted on
and must be settled before any other amendment can be
considered. A straight majority is needed to accept an
amendment.
D. If the voting is against the amendment, then it is lost, and the
Chairman will then ask for any other amendments. If there are no
more amendments, the original proposal will then be voted upon
in accordance with Rule 7-18.
E.
If the voting is for the amendment it is therefore carried and
becomes the amended motion, to which any further amendments
can be proposed and dealt with as in (b) and (c) above. The final
amended motion then becomes the substantive motion (the new
proposal) and as such must be voted on in accordance with Rule
7-18.
F.
If the voting is against the substantive motion, it means that the
whole proposal is lost and on no account does the meeting return
to the original proposal.
9-7
The Chairman's ruling on any point of order shall be final.
9-8
These Standing Orders can only be suspended or altered by a 75%
majority of the voting LCI Councillors present at the LCI AGM.
55
Recommendations
9-9
LCI Councillors who attend the AGM as voting delegates should,
wherever possible, be the National President and the National
Immediate Past President of each Full Member Country.
9-10 After the LCI AGM the National Vice President of each Full Member
Country should become LCI Councillor instead of the National
Immediate Past President.
9-11 It is recommended that should a Full Member Country wish to raise an
amendment to any LCI AGM Proposal that they provide the LCI
Councillors and the LCI Board with the amendment in writing at the
beginning of the LCI AGM.
10
RULES FOR THE LCI TRAVEL FUND
10-1 Purpose
The purpose of the Fund is to promote friendship, understanding and
networking between members of LCI by individual contact and
understanding of the functioning of Ladies' Circle in Member Countries
of LCI.
Suggested ways of raising money:
1.
Half of the Conference Tombola surplus.
2.
Voluntary donations from LCI countries.
3.
In accordance with LCI Rule 8-23.
10-2 Division of the Travel Fund
The LCI Board decides each year on how many allowances and how
much money is allocated, based on the current financial situation of
the travel fund. The candidates have to fulfil the existing rule.
Applications must reach the LCI Board no later than 31st January.
The allowance can be applied by individual ladies.
10-3 Administration
The LCI Board shall together form the Committee and the LCI
Immediate Past President shall be the Chairman.
10-4 Choice of Candidates
The candidate must have been an active member for at least two years
prior to the date of application and must have at least one year left as
an active member by the time the journey is undertaken. She may be
a member of a Full or Associate Member Country.
There will be no limitation to the number of the applications from
different countries. All applications are to be received prior to
travel. Applications for MTM meetings are to be received by
the 31 October. Applications for LCI conference are to be
received by 31 January. Applications for all other events are to
received one month prior to travel. It is not forbidden for a
husband/partner to accompany her on the tour. Present LCI Officers
and LCI Councillors (National President, VP and IPP or any other
officially appointed Councillor) and nominees are not eligible for
grants. The Committee will use their discretion on selection.
56
10-5 How to apply
Applications shall be made on the Application Form which is available
from the LCI website. The Application Form shall be submitted to the
applicants National Board who will then forward it to the Chairman of
the Travel Fund (LCI IPP) with a copy to the LCI Treasurer, having
endorsed criteria as per rule 10-4.
The information to be given includes:
1.
Which country or countries to be visited.
2.
When, why and for how long the visit will be made.
3.
Summary of applicant's personal background and her
involvement in her own Circle.
4.
Proposed budget for travel.
The granted travel fund will be remitted to the National Board’s
account. Prerequisites for payment are receipt of confirmation
of registration, travel expenses invoice, proof of attendance
and Travel Report to be received within four weeks of the
event.
10-6 Travel arrangements
The National Board of the country to be visited can be asked to
arrange a tour. The recipient of the grant must take Pictures
during her journey to describe her journey/experiences for
other circles when she returns home. She must write a travel
report for the LCI website and a report for her National
Magazine/website within 30 days of the trip, A Circler can ask
the hosting circle/country for home-hosting if possible. If the
hosting circle would like to have some information about the
traveler’s country or way of life, she should be helpful and
prepared to inform them. She might also tell her fellow circlers
about her trip to inspire them to travel within the LCI. The
recipient can combine the LCI visit with a private holiday at her
own cost and arrangements.
11. RULES FOR THE LCI CHARITY FUND
11-1 The Charity to receive the money shall be decided every second year
in advance. A National Treasurer can pay donations to the LCI Charity
Fund Account at any time during the year.
11-2 Interest earned from money in the LCI Charity Account shall be added
to the sum to be donated to the chosen charity.
11-3 Full Member Countries and the LCI Board can nominate a project.
An Associate Member Country can nominate a project with the support
and approval of their Godmother Country or a Full Member Country.
The Full Member Country has to have the administrative, legal and
financial responsibility of the project. The countries can only nominate
one project each. The nomination must first have the approval of the
National Board of the country applying for the project. A short written
explanation (100 - 150 words) concerning the intended use of the
money shall be sent to the LCI Secretary by the 31st of October in the
year prior to the AGM to be presented at the following MTMs.
57
11-4 A vote shall be taken at the LCI AGM between the suggestions
received.
11-5 Following the Charity project receiving the vote on the LCI AGM, all the
monies paid to the LCI Charity project will go to the benefit of the
project accepted. All the administrative costs of the project are to be
taken care of by the National Board of the country nominating the
project.
The first payment to the Project can be made as soon as a reasonable
amount has been collected. The following payments shall be made
after a report is given to the LCI Board concerning the proceeding of
the project.
The National Board of the country proposing the project shall be
responsible for overseeing the project and for ensuring that the monies
are used for the intending charity during the project. In the absence of
a National Board the LCI Board or the National Board of a Full Member
Country named in the LCI AGM would undertake the responsibility. The
LCI Board has the right to intervene in the project if the requirements
mentioned above are not fulfilled.
11-6 The time limit for donations to the LCI Project is the 30th June in the
second year of the project. Money received later will automatically go
to the next project elected at the LCI AGM.
11-7 A representative or any nominee Councillor appointed by the country
receiving the money shall give a brief report on the proceedings of the
project in the three subsequent LCI AGMs after the LCI AGM, where
the Project has received the vote. A written half year report should be
delivered to the LCI Board six months after the LCI AGM. This report
should be distributed to all the National Boards. A written full year
report should be delivered to the LCI Board not later than June 10th
prior to the LCI AGM. This report should be distributed to all the
National Boards. Enquiries concerning Charity Projects that has been
started should be answered within 30 days by the LCI Board.
11-8 If for any reason it proves impossible to use the money during the two
years following its receipt, it shall be returned to LCI and the amount
added to the Fund for distribution at the next LCI AGM.
11-9 Every Charity project should last for two years.
11-10 The host of the LCI ISP is responsible to submit an audited report on
completion of the project.
12. RULES FOR THE ASSOCIATE MEMBER FUND
The fund shall be financed by money saved in accordance with Rules 8-19
and 8-23 (d). The purpose of the fund shall be to give financial assistance to
Associate Member Countries to attend the LCI AGM.
12-1 The LCI Board shall together form the Committee and the LCI
Treasurer shall be the Chairman.
58
12-2 The Associate Member Countries shall be listed in order of charter
date, and new Member Countries shall be added successively to the
end of the list (please see below)
12-3 Travel by the cheapest method, Conference Registration Fees,
Councillors Meeting and Lunch, Annual General Meeting and Lunch,
The Gala Dinner and the International Contact Meeting and Lunch shall
be offered to as many countries on the list as the Fund can afford (one
representative per country) in the listed order. The aim shall be to use
as much money as possible from the Fund each year. Only meetings
and events actually attended will be paid from the Fund.
12-4 After an Associate Member country has received money in accordance
with these rules, that country shall automatically be moved to the
bottom of the aforementioned list.
12-5 The offer of money shall be made to the National President / Chairman
Circle No. 1 or by her officially delegated board member at least one
year in advance of the LCI AGM in respect of which the offer is made
(she has to participate in both the LCI Councillors' Meeting and the
International Contact Meeting). If a country does not accept the offer
within the time limit specified by the Committee, the offer shall then
be made to the next country on the list.
12-6 In the case of a country declining an offer two consecutive years, that
country shall then be moved to the bottom of the list, except at the
discretion of the LCI Board.
12-7 The recipient of money in accordance with the above shall send a
report of her journey and experiences of the LCI AGM to the Fund
Committee within two months of the conclusion of the LCI AGM.
12-8 The recipient will be reimbursed as soon as LCI Treasurer has received
confirmation of the registration and a copy of the travel invoice.
Reimbursement will be by remittance before or during the conference.
13. RULES FOR THE EXTENSION FUND
The purpose of the fund is to facilitate the work of a godmother country and
to support the member countries in case they need help from their
godmother.
The fund shall be financed according to rule 8-23 and guideline 7-6, part of
the sales of the LCI-shop and donations.
13-1 A godmother country can apply for support for:
a.
visit to the new circle country in formation as soon as the aims
and objectives are approved by the LCI Board
b.
attending the charter of the new member country
c.
visit to the member country after the charter if assistance is
required (e.g. in case of problems, for forming a National Board)
d.
visit of the member country to the godmother country (e.g. for
the AGM, special anniversary)
e.
visit to the godchild country to help and encourage them
towards full membership
13-2 The godmother country (National Board) fills in a form specifying:
a.
costs of the visit
b.
reason of the visit
c.
motivation
59
13-3 The costs will be reimbursed up to a maximum of half of the declared
costs. It depends on the number of applications and the available
fund. Reimbursement will be to the National Board’s account as soon
as LCI Treasurer has received the copy of the invoice.
13-4 The IPP on the LCI Board, responsible for extension, is chairman of
the extension support fund committee, formed by the LCI Board.
13-5 The country / countries receiving the support fund shall write a report
on their visit and experiences within two months after the visit and
send this to the LCI Board.
13-6 In the year report of the LCI Board a specific report will be given on
the fund.
13-7 The extensions support fund will be filled for the first time by the
surplus of LCI: Euros 5000. Thereafter the fund will be filled by
money from the LCI conference surplus (15%) and the Tombola
(25%).
13-8 The National Board of your Ladies Circle must support the application
for the Extension Support Fund Grant from the country. Maximum
two applications can be submitted from a member country during
each Circle year.
14. RULES FOR INTERNATIONAL TRANSFER
14-1 A circler who moves to another LC country is eligible to become a
member of that country.
14-2 When a Circler moves from one LC country to another, her national
vice president contacts the vice president (or contact lady) of the
country she moves to, in order to establish contact with the circle she
should get transfer to.
14-3 If a Circler moves from one LC country to another she will have follow
the rules and guidelines in her new LC Country. This implies that she
has to follow the age rule of the new country. However, rules related
to membership of the new country in association with Round Table
will not be applicable to the transferred circler.
60
LADIES CIRCLE INTERNATIONAL GUIDELINES
These guidelines contain practical advice for the work in Ladies’ Circle
International (LCI) and its Member Countries and some rule-like practices that
have been decided by the Council of LCI. The Councillors’ Meeting can change
these Guidelines by a straight majority of the votes cast and automatically by the
LCI Board after such rule changes that involve these guidelines as well.
1.
2.
3.
4.
5.
6.
7.
INDEX
GENERAL INFORMATION ABOUT LCI
2.1. Ladies’ Circle International (LCI)
2.2. LCI logo, pins, banner and the Candle of Friendship
2.3. LCI Member Countries in 2012-2013
2.4. LCI organisation in “nut shell”
2.5. LCI Charity Project
2.6. How to travel in LC
YEAR-PLANNER FOR THE LCI YEAR
THE DUTIES OF THE NATIONAL ASSOCIATIONS
4.1. How to deal with the information from LCI
4.2. Duties of the National Vice President / Vice Chairman of No. 1 Circle
towards LCI
4.2.1. Information to be included in your compact style National Directory
4.3. Duties of the National President / Chairman of the No. 1 Circle
towards LCI
4.3.1. How to compile your short 150 word AGM Report
4.4. The duties of the National Immediate Past President and Immediate
Past Chairman of No. 1 Circle towards LCI
4.5. The duties of the National Treasurer / Treasurer of No. 1 Circle
towards LCI
4.6. The duties of the National Secretary / Secretary of No. 1 Circle
towards LCI
LCI’s OFFICIAL VISITS TO THE MEMBER COUNTRIES, WHEN AND
HOW?
MID-TERM MEETINGS
LCI CONFERENCE AND THE LCI AGM (Rules 7-1 to 8-26)
7.1. The Conference Program
7.2. The Councillors
7.3. The Councillor’s Meeting (Rules 6-1 to 7-3)
7.4. The LCI AGM (Annual General Meeting) (Rules 7-3 to 7-19 and 8-19
to 8-26)
7.4.1. Overview of the votes of the full member countries
7.4.2. How are the matters dealt with and voted on in the LCI AGM
7.4.3. The Membership Trophy
7.5. The International Contact Meeting
7.6. Tombola
7.7. Applying, arranging and administering the LCI Conference in “nut
shell”
7.7.1. How to apply the LCI Conference
7.7.2. How to arrange a LCI Conference
7.7.3. How to administer a LCI Conference
61
8.
9.
HOW
8.1.
8.2.
8.3.
TO BEGIN A CIRCLE IN A NEW COUNTRY
How Ladies’ Circle normally begins in a new Country
Guidelines for Godmother Countries
Economical support for Godmother Countries (2003
Support Fund)
Extension
LCI BOARD
9.1. The President
9.2. The Vice President
9.3. The Immediate Past President
9.4. The Secretary
9.5. The Treasurer
9.6. The Weblady
10. LCI’s INFORMATION PACKAGES
(available from LCI homepage or LCI Secretary)
2.
GENERAL INFORMATION ABOUT LCI
2.1. Ladies’ Circle International (LCI)
Ladies’ Circle International (LCI) is an international young women’s
organisation established in 1959 by members of the National Ladies’
Circle organisations of Great Britain & Ireland, Sweden and Denmark.
The official language of all correspondence and meetings in LCI is
English.
2.2. LCI logo, pins, banner and the Candle of Friendship
LCI logo has as a motif a compass radiating “Friendship and Service”
to all parts of the world. This logo may be used by LCI as a whole. If
an individual Member Country wishes to use the LCI logo, it should
apply permission from the LCI Board. In the application all the details
of the intended use should be described (item, the number of items,
distribution etc.).
LCI pins are white with a gold-coloured LCI logo on them. All the
Circlers can obtain this pin from the Conference shop during the LCI
Conference or from the LCI Treasurer. Only the LCI Councillors can
buy a gold-coloured pin with blue LCI letters on it (Councillor’s pin).
At the moment these pins cost Euro 5 and the star brooch Euro 10.
LCI has a banner, which is white with in blue the LCI logo on it. This
banner is not for sale but the members of LCI Board use it during
their visits. At Ladies’ Circle events a Candle of Friendship can be lit
to remind us of the motto of Ladies’ Circle and to create the feeling of
togetherness among the Circlers all over the world.
62
2.3.
LCI Member Countries in 2012-2013
The Full Member Countries: A country should have at least three
active Circles and an active National Board at least for three
consecutive years before Full Membership in LCI can be applied or
granted. A Full Member Country can vote at the Councillor’s Meeting
and at the LCI AGM. The present Full Members are:
Austria
Belgium
Botswana
Cyprus
Denmark
Estonia
Finland
France
Germany
Great Britain & Ireland
Hong Kong
Iceland
India
Israel
Italy
Latvia
Lithuania
Morocco
Netherlands
Norway
Romania
South Africa
Sweden
Zambia
The Associate Member Countries: A new LC Country becomes an
Associate Member of LCI when the first Circle in that Country has
been chartered. Before the first Circle can be chartered, its Aims and
Objectives must be accepted by the LCI AGM. The present Associate
Members:
Burundi
Luxembourg
Madagascar
Malta
Nepal
Poland
63
Portugal
Slovenia
USA
Zimbabwe
LCI organisation in “nut shell”
CIRCLERS
CIRCLES
MEMBER COUNTRIES 2011-12
Full Members : 24
Associate Members: 9
LADIES’ CIRCLE INTERNATIONAL AGM
Two voting Councillors per each Full
Member Country
COUNCILLORS’ MEETING
Two Councillors per Full
Member Countries
INTERNATIONAL CONTACT MEETING
Two representatives per each Member
Country
LCI BOARD
President
Vice President
Immediate Past
President
Secretary
Treasurer
Weblady

The LCI Annual General Meeting (AGM) is held in August /
September hosted by a Full Member Country. All members are most
welcome to this meeting. The AGM makes decisions about the LCI
Rules, determines the capitation fees, elects the officers (LCI Board
Members), AGM venues and the LCI Charity Project (every second
year). Each Full Member country of LCI has two voting Councillors.

The LCI Council, formed by the LCI Councillors, decides over the
Guidelines, accepts the financial report of the Conference and accepts
the AGM Agenda. The Council meets normally at the conjunction of
the LCI AGM twice a year: The “old” Council in the Councillors’
Meeting before the LCI AGM and the “new” Council in the
International Contact Meeting immediately after the LCI AGM.
64

The International Board, consisting of six members (the President,
the Vice President, the Immediate Past President, the Secretary, the
Treasurer and the Weblady), runs the affairs of LCI, gives guidance
and help to Circlers and to National Associations, promotes Ladies’
Circle and takes care of external relations of LCI. The Board meets
four or five times a year.

The Mid-Term Meetings are normally held in January / February.
Most of the LCI Countries belong to one of the Mid-Term Meeting
groups, which are the Northern, the Middle-European, the Southern
and the African. These meetings are mainly forums for discussion
and of great value in the continued development of LCI. It has been
agreed that joint Mid-Term Meetings between two or three areas are
arranged every two years.

LCI’s Internet homepage is to be found at the address:
www.ladiescircle.org. There you can find the most recent
information concerning LCI, the decisions of LCI Board and addresses
to other LC Countries. The homepage is updated regularly. An
Intranet – only accessible for members – has been constructed.

The LCI Charity Project is voted on every second year. Circlers
collect money for each project for two years. This project is every
Circler’s project and each and every Country should contribute to the
chosen project.

The LCI Travel Fund: Money from this fund is available to all
members on application (subject to the Guidelines in the LCI Rule
Book). The purpose is to promote visits between Circlers from
different countries. The Immediate Past President of LCI is the
Chairman of this Fund and the applications should be sent to her not
later than 31st January, if applying for the LCI Conference.
Applications for other travels should be made to the IPP at least six
months before the planned travel.

The Associate Member Fund: Money from this fund is given to
Associate Member Countries in order to support them to participate
LCI Conference and AGM. The LCI Treasurer is the Chairman of the
Associate Member Fund.
65
2.4.
LCI Charity Project
LCI has a Charity Project, which is voted on at the LCI AGM every
second year. Thus, money for each project is collected for two
consecutive years. Every full Member Country can propose a new
project. The project does not necessarily need to be located in a LC
Country, but a LCI Full Member Country must always be responsible
for overseeing the project. The funds raised in the Circles should be
collected by the National Association (if one exists) which in turn
forwards them to the Charity Account of LCI:
Svenska Handelsbanken Luxembourg
Account No.: 42249 051 IBAN No.: LU84 2294 2249 05100 000
Swift Code/BIC Code: HAND LU LB
P.O. Box 678
L-2016 Luxembourg
The LCI Treasurer should be informed by e-mail of all donations
made. Immediately after the Project has been chosen, an amount of
Euro 5000 is handed over to the Project to begin the work.
Respectively, at the end of each project, Euro 7500 is left on the LCI
Charity Account for the next project. Thereafter, the money is
transferred to the project whenever there is a reasonable amount
collected in the Charity Account. In addition, the Full Member Country
looking after the Charity Project is responsible to give a written report
on the progress of the project every half-year (at the LCI AGMs and
in December) to all the Member Countries.
The country hosting the ISP may, with the approval of the LCI Board,
opt to ask LCI to open an account in the name of LCI in the same
Bank as that where the hosting country’s Charity account is held.
The reason for this is so that the hosting country will transfer funds to
this account and LCI will transfer them back in order for those funds
to be recognised by LCI and for a good audit trail. In this way the
Bank will generate an Inter account transfer and charges and
exchange losses will be avoided. All other donations or funds
receivable from the other member countries will still go to the LCI
main charity account. The Bank account opened in the respective
country will be in the name of LCI and operated by LCI Board as per
current arrangements for the LCI Board. In no circumstance will the
hosting country of the ISP have powers over this account. The
account will remain open for the duration of the ISP until the final
payment is transferred and then it must be closed.
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2.5.
How to travel in LC
As a Circler you are part of the LCI family of friends, which gives you
a wonderful opportunity to travel and meet Circlers in other
countries. Apart from LCI Conference you may wish to travel in other
LC Countries and meet Circlers and their families, either on a grant
from the LCI Travel Fund or privately. Some number-Circle meetings
have been arranged between LC-Circles from different countries, but
these are up to the activity of the number-Circles themselves. These
meetings are not yet very common, but hopefully they’ll become
more frequent in the future. There are certain rules and behaviour,
which must be observed to make your trip successful and enjoyable.
If you are travelling on a Travel Fund grant then it will have been
planned in conjunction with the Contact Lady (Vice President) of the
country you are visiting. If travelling privately and you wish to make
contact with Circlers, let the Contact Lady in the Country (you’ll
obtain the contact details from your own Country’s Vice President)
know well in advance of your trip when you are coming and where
you will be staying. Ask from her some contact details and if you
want for e.g. to visit some Circle meetings, contact the Circle in
question in advance.
When travelling in LC – please remember:

Do not expect sight-seeing tours, accommodation or meals free
of charge

Circlers have their families; work and other commitments and
you must NOT expect them to wash your clothes for you, as we
do not have servants in our homes. There may be a washing
machine available for you to use. Neither will Circlers be able to
transport you everywhere, as they may not have time.

Be considerate towards your hosts and if you use the telephone
use the “call collect” (reverse charges) system, the bill will go to
your home!

If you have special dietary requirements let people know in
advance or try to fit in with your host.

Private trips CAN NOT be arranged by Contact Ladies, they will
be happy to put you in touch with Circlers in the area to which
you are going, but you must not expect home hosting.

Travelling in LCI is at own risk. Personal travelling insurances
are recommended.

If you are invited you are welcome

If you arrive uninvited you may not be welcome

“SERVICE” doesn’t mean taking advantage of somebody

“FRIENDSHIP” means having a good time together

Behave like you would wish your guests to behave in your
home
Enjoy your travel!
67
3.
YEAR-PLANNER FOR THE LC YEAR
SEPTEMBER

The National Officers should pass to the National Boards and to the
Circles the information from LCI AGM and other Conference Meetings

Information from the National Boards should be distributed to all
Circles about the International Service Project

The first meeting of LCI Board right after LCI AGM (year planner for
LCI Board)

Travel Fund recipients to send their report to the IPP,
Treasurer and Weblady

Change National contact details on LCI Website
OCTOBER

The proposals for items to be discussed at the Mid Term Meetings
should be sent to the LCI Vice President and LCI Secretary by October
15th

The nominations for International Service Project should be sent to LCI
Secretary by October 31st (rule 11-3)

Capitation Fees to LCI must be paid by the October 31st

Circlers wanting to avail themselves of the LCI Travel Fund to attend
MTM should send their applications to the LCI Immediate Past
President one month prior to Board Meeting 2.
NOVEMBER

LCI Board sends the items for discussion in the Mid Term Meetings to
organising countries.

The organising countries should distribute the Agendas and final
invitations to the Mid-Term Meetings before the November 30th.

The second meeting of the LCI Board (before November 30th deadline)
DECEMBER

Half-year reports of the National President and Vice President
(respective Chairman and Vice Chairman of the No. 1 Circle) should be
sent to all countries and to each member of the LCI Board by
December 31st

Applications for Full Membership of LCI should be with the LCI
Secretary no later than December 31st.
JANUARY

Mid-Term Meetings

The applications for LCI Travel Fund should be with the LCI Immediate
Past President one month prior to BM 3, if applying for assistance to
attend the LCI AGM.
FEBRUARY

International LCI Day on February 11th

The third LCI Board meeting

The Mid-Term Meetings minutes should be sent out no later than one
month after the Mid-Term meetings to the LCI Board.
68

The LCI Secretary will circulate the MTM Minutes to all LCI countries, within two weeks of receipt.
MARCH
 Take a deep breath
APRIL

The registrations for LCI Conference should be sent and paid by May
1st (don’t forget to register the incoming Vice President, if you don’t
have her name yet, send a registration form with a remark, that the
name of the Vice President will be given (and the registration paid)
later after her election)

LCI Secretary sends out the Directory forms, Conference Application,
LCI Board Nomination Forms and Capitation forms to all the LCI
Countries.
MAY

The majority of AGM are during May - enjoy your meetings.
JUNE – A very important month in the LCI Calendar!

Any proposals for LCI AGM (rule changes, proposals for LCI Conference
venue and nominations for LCI offices) must be with the LCI Secretary
by June 10th.

The Directory details must be sent to LCI Secretary by June 10th

The Capitation details must be sent to the LCI Treasurer by June 10th.

All short 150 word Annual Reports for the AGM Booklet should be with
the LCI Secretary by June 10th.

The Full Year reports of the Presidents and the Vice Presidents should
be circulated to all countries and the WHOLE LCI Board by June 10th.

The fourth meeting of the LCI Board (preparation of the LCI AGM and
other meetings)

The financial year of LCI ends on June 30th and the books are closed.

The Agendas of the LCI AGM and the Councillors’ Meeting will be sent
out by the LCI Secretary not later than July 1st
JULY

The LCI Secretary sends the Agendas for the LCI AGM and the
Councillor’s Meeting to the Member Countries

The LCI Vice President sends the Agenda for the International Contact
Meeting to the Member Countries

The Vice Presidents/Vice Chairman of the No. 1 Circles should send
their Introductory Letter to their colleagues and to the LCI Vice
President by the end of July (address list comes from the LCI Vice
President)

The latest date to register to the LCI Conference
AUGUST

Preparation for LCI AGM.

LCI Conference
69

The final alterations to the LCI Directory details can be made. Host
countries for the following years MTM’s should bring invitations to the
International Contact Meeting.
IT SHOULD BE NOTED THAT ALL CORRESPONDENCE WITHIN LCI WILL BE
BY E-MAIL. IT IS THEREFORE UP TO EACH MEMBER COUNTRY TO ENSURE
THAT ALL CORRESPONDENCE IS CIRCULATED TO THE RELEVANT BOARD
MEMBERS AND CHAIRMEN. THIS IS PRIMARILY THE RESPONSIBILITY OF
THE PRESIDENT AND VICE PRESIDENT, BUT SHOULD THEY NOT BE THE
MAIN E-MAIL CONTACT THEN THAT PERSON MUST ENSURE THAT ALL
CORRESPONDENCE IS CIRCULATED AS SOON AS POSSIBLE AFTER IT HAS
BEEN RECEIVED.
4.
THE DUTIES OF THE NATIONAL ASSOCIATIONS
In the following, what is mentioned about the National President, Vice
President and Immediate Past President concerns respectively the Vice
Chairman, Chairman or Immediate Past Chairman of the No. 1 Circle, in
those Associate Member Countries where no National Board exists. If some
of these duties do not concern Associate Member Countries, these are
separately mentioned.
4.1.
How to deal with the information from LCI
Each member of the LCI Board sends her letters containing important
information, questions and reports to the respective National Officer,
i.e. the LCI President to National Presidents, LCI Vice President to the
National Vice Presidents etc. Most letters and information are
forwarded by the LCI Secretary and she sends her letters to the National Presidents (except in GB&I to the NALC Headquarters), all
communications are by e-mail. It is of great importance, that all the
information received from LCI Board should be copied to all National
Board Members / the Members of the No. 1 Circle Board. Especially
all the Agendas of the Meetings that are held during the LCI Conference, the short versions of the LCI Board meeting minutes and other
general information that is sent out after each LCI Board meeting. All
this information should be carefully distributed in the National Boards.
This ensures, that our chain of information, both from National level
to the International one and vice versa, is sufficient and that
everything runs smoothly and without delays. Everyone receiving
mail from LCI Board should be responsible to forward it to the person
the information concerns and for acknowledging safe receipt of the
mail.
All the information that is considered to interest all Circlers should be
included in National letters (Nat. Presidential letters) or printed in the
National Magazine if one exists. Unfortunately, the LCI Board can only
provide information directly to individual Circlers through the
Newsletter, via the LCI Internet home page and during the LCI
Conference. All the other international information that the Circlers
get is dependent on the activity of the National Officers.
70
4.2.
Duties of the National Vice President / the Vice Chairman of
No. 1 Circle towards LCI

As newly elected National Vice President make sure, that you
receive all relevant information from your predecessor. She is
the best person to advise you with all practical details.

In July, you’ll receive a list of names and addresses of your
colleagues from the LCI Vice President. Write an introductory
letter about yourself (if possible, with a photo) and send it to all
the other National Vice Presidents and to the LCI Board by email.

As National Vice President you are most welcome to all meetings
held in conjunction of the LCI Conference. You will be specifically
invited to the International Contact Meeting (held on Saturday)
together with your National President. The LCI Vice President
sends to you the invitation and the Agenda, therefore make sure
that you forward a copy to your National President as well.

During the LCI Conference you can attend the Councillors’
Dinner on Wednesday evening (provided you have registered
and paid for it). On Thursday, there is the Councillors’ Meeting
that you attend as an observer (you are entitled to speak but
not to vote). Ask for the Agenda from your National President.
The Annual General Meeting of LCI is held on Friday and it is
unnecessary to mention, that you are most welcome to attend it
and to learn for your time as an LCI Councillor.

You are responsible for bringing the compact style National
Directories of your Country to the International Contact Meeting
(see guideline at the end of this section regarding the
information required): You will need approximately 60 copies
- 2 for each Full Member Country
- 1 for each Associate Member Country and
- 6 for the LCI Board

You’re also responsible for bringing 6 copies of your full National
Directory for the LCI Board.

If any of the countries is not present at the International Contact
Meeting, mail the necessary issues to them after the
Conference.

After the Conference please send a copy of your Introductory
Letter to all new members of the LCI Board.

Write your half-year report in December. Send it out by
December 31st to all the National Vice Presidents and to all
members of the LCI Board by e-mail.
In your report you should tell at least:
- The number of Circlers and Circles in your country (news
about Circles in formation etc.)
- About the National Board (number of members, issues dealt
with at meetings)
- About the National Service Project, if you have one
- About the interest for international contacts in your country
and, of course
71
-
About your personal experiences as a
President.
Don’t copy the report from your predecessor!






National
Vice
As the National Vice President, you are the Contact Lady of your
Country. This means, that you are responsible to promote international contacts of your Country’s Circles in all possible
ways. Also, you are responsible to forward any contact requests
from your Country to your colleagues in other Countries and,
respectively, to distribute all contact requests from other
Countries among the Circlers of your National Association.
The Circlers and the Circles ask most often for contact with their
number Circles abroad, they look for contacts in local Circles
during their stay or their children’s stay abroad, personal pen
friends or pen friends for their children. Keep a file on all these
requests and try to get some feedback from those contacts
forwarded by you. The Internet Homepage of LCI will surely
change this system since more and more Circlers will get these
personal contacts directly through it. Therefore, it would be very
important to collect contact details from all Circles once a year if
possible. The information collected is a great help when contact
work is developed within LCI.
In January, you will participate in the Mid-Term Meeting
together with your President. Make sure you get from your
President all the necessary information regarding this meeting
(program and agenda). Prepare yourself for the meeting and
discuss the items with your President (often discussed in the
National Board).
Remember to register to the LCI Conference and all the
meetings before May 1st (remember that at the time of the
Conference you’ll be the National President). Don’t forget to take
care of the registration of the new Vice President. If she has not
been elected yet, send a registration for her with a note that the
confirmation of her name and the payment will follow after the
date of your AGM.
Write your full-year report in May and send it out to the other
National Vice Presidents and to all the members of the LCI Board
not later than June 10th.
When you become the National President take care, that your
newly elected Vice President gets all necessary information to
begin her work. Make sure that she gets these guidelines and
the last LCI Directory and also give her a copy of the minutes of
the last International Contact Meeting.
Remember how it was at the beginning of your year!
4.2.1.Compact style National Directory
The LCI Board requires six copies of your FULL National Directories if
produced (do not produce an expensive directory just for the LCI
Board!).
72
4.3.
Duties of the National President / the Chairman of the No. 1
Circle towards LCI

At the beginning of your presidential year, in July - August, the
National Immediate Past President will receive from the LCI
Board the Agendas of the LCI AGM and Councillors’ Meeting.
Make sure, that you get a copy of them and give a copy to your
Vice President as well. The Agenda of International Contact
Meeting will be sent to the newly elected Vice Presidents. Make
sure, that you get a copy. Take these agendas (or necessary
parts of them) to your National Board or the National Council
and consult your National Board or Council on all necessary details and items of the meetings. Advise your Vice President on all
details concerning the LCI Conference and meetings.

At the Conference you represent your National Association. You
should attend all the meetings during the Conference: in the
Councillors’ Meeting and at the AGM together with the
Immediate Past President and the International Contact Meeting
together with the new National Vice President.

If you come from a Full Member Country of LCI you are a voting
Councillor together with the National Immediate Past President.
In the International Contact Meeting you will be informed of all
deadlines and other details, which are relevant during your
presidential year. Also, the dates and places of the Mid Term
Meetings as well as LCI Board meeting dates. You carry the
ultimate responsibility that the capitation fees, all the necessary
information, reports, proposals and applications from your
Country reach LCI at right time. Bring your Country’s greetings
to LCI President’s reception, if requested.
Bring to the Conference:







Agendas of the Councillors’ Meeting, AGM and International Contact
Meeting
Minutes of previous year’s Councillors’ Meeting, AGM and International
Meeting
Current LCI directory for reference
The poster presenting the activities of your National Association
A copy of your Conference registration form and a receipt for your travel
costs to the Conference (to be given to the LCI Treasurer for her to
reimburse you or your National Association for the Conference
costs, see 4-5: The duties of the National Treasurer)
Any other necessary papers you might need
Every LC Country is free to decide if the councillor will brings banners,
pins, gifts (or e.g. instead donates to a social project)
73







If your National Association would like something to be included on
the agenda of the Mid Term Meetings the proposals should be with
the LCI Vice President by October 15th. The Associate Member
Countries of LCI are also entitled to propose items on the agenda of
the Mid Term Meetings.
Write and send out your half-year report to all your international
colleagues and to all the LCI Board by December 31st.
In November / December the LCI Board sends you the items for
discussion in the Mid Term Meetings. Take them to the National Board
and discuss them there. The host country should send out the
detailed Agenda of the Mid Term Meetings at this time. Make all
travel arrangements. Inform your Vice President of the meetings and
give her copies of the relevant papers.
Remember to register to LCI Conference before May 1st. Make sure,
that your Vice President has also registered. You are welcome to
register to the entire official program during the Conference except
the International Contact meeting (remember, that at the time of the
Conference you will be the Immediate Past President).
Write a short report (approx. 150 - 200 words) and send it to the LCI
Secretary by June 10th. This will be printed in the LCI AGM agenda
booklet (see guidelines at end of this section).
If there are items that you want to put forward to LCI AGM or
Councillors’ Meeting (rule or guideline changes, nominations etc.),
those should be included on the agenda of your National AGM and all
these proposals must be accepted there. The proposals should be
with the LCI Secretary by June 10th. Only the Full Member Countries
of LCI are entitled to put forward proposals to the LCI AGM and the
Councillors’ Meeting.
Write your full-year report and send it to the National Presidents and
to the whole LCI Board by June 10th. Remember to give all your
advice and help to your successor. There is a whole lot of information
and tradition in all the National Associations that can never be written
down. What you have learned should be told to the others and those
mistakes, you possibly made should be noted so the same mistakes
do not happen again.
74
4.3.1.150 words AGM Booklet Reports
Using the points below you should be able to compile a very short
informative report on Ladies’ Circle in your country, highlighting
special events / projects that have occurred during Circle year.
1.
National Board – positions
2.
National Council – who is on National Council, if country has one
3.
Number of Circles and Areas
4.
Capitation fees – National, Area and Circle level
5.
New Charters and special anniversaries
6.
National Service Projects and Charities
a. What has happened this year
b. Amount raised
7.
Mid Term Meeting – if you organised it
8.
LCI visits etc. – official visits to other LCI Countries by your
Board
9.
Round Table – relationship this year
10. LCI Conference – estimated number of Circlers attending,
nominees for LCI Board
11. LCI Travel Fund – if recipient.
4.4.
The duties of the National Immediate Past President/
Immediate Past Chairman of No. 1 Circle towards LCI
After the AGM where you became Immediate Past President, take
care that you pass all the necessary files and information to the new
President of your National Association.
In July/August you’ll receive the agendas for the LCI AGM and the
Councillors’ Meeting. Copy them to the new National President (if she
has not got any) and to the newly elected Vice President. In August
you will represent your National Association in the LCI Conference as
a Councillor together with the new President. As National Immediate
Past President you do not need to write half or full-year reports
unless you want to do so.
4.5.
The duties of the National Treasurer/the Treasurer of No. 1
Circle towards LCI

LCI reimburses (minus Euro 120) the following to one Councillor
of each Full Member Country:
1.
Travel from home to the LCI Conference using the cheapest
method when booked in advance
2.
Conference registration fee
3.
The Councillors’ Meeting and lunch
4.
AGM lunch
5.
The International Contact Meeting and lunch
6.
The Gala Dinner
All receipts and copies of the airfare tickets should be given to
the LCI Treasurer at the Conference. The Councillors expenses
should be agreed with the LCI Treasurer and this agreed amount
will be the figure reimbursed. The LCI Treasurer will reimburse
the expenses to the National President or National Association
within three months after the Conference.
75



FINAL CLAIMS AND RECEIPTS SHOULD BE WITH THE LCI
TREASURER NOT LATER THAN ONE MONTH AFTER THE
CONFERENCE.
IF
SHE
RECEIVES
THEM
LATER
THE
REIMBURSEMENT WILL NOT BE MADE. The LCI Treasurer will
not remind you of this. If you do not claim the reimbursement,
the share of your Country’s costs is considered to be a donation
to LCI. Therefore, if you send the receipts after the Conference,
confirm by telephone or e-mail that your claims form has
reached the LCI Treasurer. Take note that the National
Association or the Councillor herself is responsible for the
expenses of the informal dinner on Wednesday, welcome party,
tours, home party and farewell brunch.
For Associate Member Countries LCI reimburses in accordance to
the rules of the Associate Member Fund to one representative
per country, providing that she attends these meetings.
Pay the LCI Capitation fees of your National Association before
October 31st. The capitation fee due each year is calculated
according to the membership figures given to the LCI Treasurer
by the National Secretary / Treasurer on June 10th. The National
President and the LCI Treasurer at the Councillors Meeting will
sign a confirmation form and these will be the figures on which
Capitation Fees MUST be paid. If the wrong figures have been
given the responsibility is on the National Association. The
capitation is paid in Euro and all payments should be by Bank
Transfer direct to the LCI bank account (For confirmation send a
separate note to the LCI Treasurer):
IBAN No.: LU89 2294 2249 0500 0000
P.O. Box 678
L-2016 Luxembourg
If the payment is late, a fine of Euro 0,16 per member shall be
imposed, with a minimum fine of Euro 80 being charged to that
member country. Therefore, ask for a receipt of the payment
from your bank. All bank transfer costs are the responsibility of
the member country not LCI.
76

Collect the monies raised in your Country for LCI Charity Project
and pay them to LCI Charity Account whenever there is a
reasonable amount to pay
IBAN No.: LU84 2294 2249 05100 000
P.O. Box 678
L-2016 Luxembourg

4.6.
again with confirmation of all donations sent to the LCI
Treasurer. Please send payments throughout the year and not
just at the end of your financial year as this assists the continual
funding of the Charity Project.
BY JUNE 10th THE LCI TREASURER SHOULD HAVE
RECEIVED FROM YOU A COMPLETED CAPITATION
REGISTRATION FORM.
The membership figure is counted on the number of members
within your Association immediately after your AGM i.e. it
represents the situation at the beginning of the new LC year in
your country. This form will give the LCI Treasurer the number
of Circlers you will pay Capitation Fees for in the following LCI
year and is vital information if a realistic LCI Budget is to be
prepared.
PLEASE ENSURE THAT THIS FORM IS RETURNED ON TIME.
The duties of the National Secretary / the Secretary of No. 1
Circle towards LCI

All information that you receive from the LCI Board should be
copied and distributed to your National Board, which in turn is
responsible to pass all relevant information to the Circles /
Circlers. The LCI Directories should be distributed to the National
Board. The LCI Newsletter will be published on the LCI
homepage; distribution is therefore at the discretion of each
member country.

During the year inform LCI Secretary of all possible charter
dates including the contact person’s address /email address and
telephone / fax numbers. The LCI Secretary will distribute this
information to all countries. Therefore make sure that the
information reaches the LCI Secretary in good time.

When you receive the list of charters in other countries,
distribute this information at least to the number Circle in your
country (if one exists) and send the greetings of your National
Association to the Circle to be chartered.

Answer all correspondence and confirm that you have received
the information in question.
77

BY JUNE 10th THE LCI SECRETARY SHOULD RECEIVE FROM
YOU:
A completed directory form where you give all information
for next year’s LCI directory.
150 word report for the AGM booklet
Any proposals or items for discussion your country wish to
include on the LCI AGM Agenda or the Agenda of the
Councillor’s Meeting.
If applicable your countries application to host the LCI
Conference
If applicable your countries application for a new LCI
Charity Project with a detailed description of the intended
project
If applicable your countries application for full membership
If applicable a completed Nomination Form for the LCI
Board, the Nominee and your National President must
SIGN this form. The LCI Secretary will have sent out all
the above forms in an earlier mailing to your President. All
the proposals and applications must be authorised by the
National Board of your National Association.

BY JUNE 10th THE LCI TREASURER SHOULD RECEIVE FROM YOU
A completed capitation form where you give all the
information for next year’s LCI directory and budget.
78
5.
LCI’s OFFICIAL VISITS TO THE MEMBER COUNTRIES, WHEN AND
HOW?
Country /
Year
Founded
Austria
1986
Belgium
1967
Botswana
1980
Cyprus
1984
A
Denmark
1949
A
Estonia
1989
Finland
1959
A
France
1970
A
GB & I
1936
Germany
1971
Hong Kong
1968
Iceland
1988
A,G
India
1968
A
Israel
1991
A
Italy
1974
A
Latvia
1992
Lithuania
2000
Morocco
2003
Netherlands
1975
Norway
1963
Romania
1992
A
South Africa
1981
A
A
Sweden
1947
A
C,F
Zambia
1984
A
Burundi
2001
Canada
2007
Luxembourg
2003
Madagascar
2000
Malta
1982
Nepal
2000
Poland
1996
Portugal
2015
2014
2013
A
2012
2011
A,C
A
A
2010
F,G
A
2008
2007
C,E
B
C
E
A,E
A
C,G
50 years in 2018
E
C
C,G
C,F
C
A
25 years in 2014
C
C
B
60 years in 2019
B
50 years in 2020
B
E
E
E
A,
C,F,G
A
C,G,
C,E,G
B,C
C,E
C,G
C
A,C
C,F,G
A,B
A,C
E
A,B
B
A
B
A,F
A
E
50 years in 2017
B
C,F,G
A,C
B
A,B
B
E
E
A
A
20 years in 2011
A
40 years in 2014
A
20 years in 2012
A
20 years in 2020
A
10 years in 2013
C
40 years in 2015
C
C,G
50 years in 2013
F
20 years in 2012
B
40 years in 2020
A
C,G
C
50 years in 2018
A
A
G
25 years in 2013
A,G
A
C,G
B
E
E
A,E
A,C
40 years in 2012
A
B,E
A
C
C
A,C,E
A
A
75 years in 2011
C
F
B
A
30 years in 2014
70 years in 2019
EA
A
C,G
25 years in 2016
C
A
A
F
A
25 years in 2011
A, B
A,C
B
2004
C,B
C,G
E
2005
E
A
A
A
2006
A
A
B
A,B
A
2009
C
A
B
70 years in 2017
A
30 years in 2014
A
A
A
A
A
E
B
A
A
B
A
A
E
A
C
A,C,G
G
B
A
30 years in 2012
A
E
B
A
Slovenia
2011
USA
1989
Zimbabwe
2010
A,G
E
D
A
A: Official visits, B: MTM visits, C: AGM (National) visits by LCI Board
Members, D: Semi official visits in combination with other official meetings,
E: visits done on personal tours, F: Visits because of LCI Conference, G:
visits because of LCI Board Meetings
The anniversaries for LC Countries are calculated from the charter
of the 1st Club in the country.
79









The LCI Board members, usually the President, Immediate Past
President or the Vice President, try to visit all Member Countries on
regular intervals. The LCI Board follows a list and normally each
country will be offered a visit every third or fourth year. Ideally the
small and younger LCI countries will be visited more often.
The President will normally travel to charter the No. 1 Circle in a new
Country.
The AGMs of those Countries that apply for Full Membership of LCI
will be visited where possible. In addition, the LCI President visits
the venues of the LCI conference that is held at the end of her
presidential year.
The Countries, to be visited in each year, will be informed well in
advance. The Country in question may suggest the dates of the visit
and the LCI Board will try to respect these dates as far as possible.
However, the travels must be scheduled in good time and not every
request can be fulfilled. Remember that the travelling budget for the
LCI Board is limited. Appoint somebody on the National Board to be
the contact person for the visiting LCI Officer.
LCI is responsible for paying the LCI Officer’s travel costs to the
Country and all air / train / bus fares when travelling within the
Country. If the LCI Officer is transported by private transport the
costs can be contributed by LCI. These costs should be claimed from
the LCI Officer during her visit and she should be informed of these
costs before her arrival.
Depending on the Country in question, the LCI Officer’s stay will be
from a couple of days up to approximately one week. The host
Country is responsible to plan and arrange the program during this
official visit. The LCI Officer should be given a prior notice of the
travel plan, detailed program and the contact details of the hosts.
Whenever it is possible, the LCI Officer should be home hosted. The
cost of the accommodation, the costs of the official meetings (e.g.
Circle meetings, AGM, Anniversary dinner etc.) and the
accommodation during the official visit are to be paid by the hostcountry. If hotel accommodation is considered to be necessary, it is
also on the costs of the host-country.
Any personal expenses, incidental meals whilst travelling or the cost
of additional nights accommodation before or after the “official” visit
(unless necessary because of flight schedules) will be on personal
costs of the LCI Officer. If the LCI Officer travels with a partner or
another Circler, his/her costs are paid fully by the LCI Officer.
Remember to allow a little “breathing time” to the LCI Officer (and to
the hosts) during the official visit!
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6.
MID-TERM MEETINGS
Currently, Ladies’ Circle International is divided into four groups for the
organisation of the Mid Term Meetings (MTM):
Nordic
Region
Denmark
Estonia
Finland
Iceland
Latvia
Lithuania
Norway
Poland
Sweden
USA
Middle European
Region
Austria
Belgium
Germany
Great Britain & Ireland
Hong Kong
Luxembourg
Netherlands
Romania
Slovenia
Southern European
Region
Cyprus
France
India
Israel
Italy
Malta
Morocco
Nepal
Portugal
African
Region
Botswana
Burundi
Madagascar
South Africa
Zambia
Zimbabwe
A separate detailed guideline package covering all aspects of an LCI MidTerm Meeting is available from the LCI Secretary or can be found on the
homepage. The package is a guideline only and variations from group to
group can occur. However, by using the guidelines, all meetings will have a
general uniformity.
It is preferable for all the Mid Term Meetings to be held during the months
of January and February. The format of the meetings can vary from group
to group depending on such issues as locations, numbers attending,
facilities available etc. All indoor meetings/events to be non-smoking.
FORMAT OF THE MEETING
Thursday/ Friday
arrival of the participants.
Individual region meeting if a
joint MTM
Friday
formal MTM start of the
meeting latest after lunch
Dinner for all/evening out
Saturday
continuing of the MTM
Free time
Dinner for all/evening out
Sunday
Departures
Items for inclusion on the Agenda, from all Countries, should be submitted
to the LCI Vice President, no later than the October 15th prior to the
MTM’s, so that the Agenda can be compiled and circulated to all the
Countries. Items received after this date will not be accepted! It is also
recommended that representative(s) of the LCI Board should be present at
all the meetings, wherever possible. But be aware that it is not the
representative from the LCI Board that shall run the meeting – the
representative is there as your guest.
The LCI Board will submit to the hosting countries Agenda and Items for
Discussion at the Mid-Term Meeting by 30st November.
The hosting counties will sent out agenda, Items for discussions and final
invitations to the Mid-Term Meetings with details on how to register to all
councillors by 15th December.
81
7.
LCI CONFERENCE AND THE LCI AGM (Rules from 7-1 to 8-26)
LCI Conference represents the highlight of the whole Ladies’ Circle and it is
open to all Circlers. The Conference is arranged every year in August
(normally the last weekend) or in September (normally the first weekend).
The hosting of the Conference is applied for three years in advance and the
Conference can be arranged in any Full Member Country of LCI. All the
registrations are paid in advance according to the instructions given by the
Conference Committee. No Registrations without full payment will be
accepted. The LCI AGM can be attended by any Circler and is free of charge
(the transport of those Circlers that do not attend any other part of the
Conference cannot, however, be arranged without charge).
7.1
The Conference Program
Day
Programme
Wednesday Councillors’ Dinner
Thursday
Friday
Saturday
Sunday
Councillors’
Meeting and lunch
Opening ceremony
Participants
Councillors, Observers,
Nominees
Councillors, Observers,
Nominees
All participants
Notes
Regalia, smart dress
Regalia, comfortable
business Dress
Regalia,
National costume
Welcome party
All
circlers/partners Regalia,
registered
National costume
LCI AGM
All circlers
Regalia, hat
AGM lunch
Only circlers
registered
Home parties
Only active circlers Regalia, smart dress,
registered to attend
gift to the hostess
International
Presidents,
Regalia, comfortable
Contact Meeting
Vice Presidents,
business dress
new LCI Board
ICM lunch
Only circlers
registered
Tours: full day and Circlers/partners
half day
Registered
Gala Dinner
Circlers/partner
Regalia,
Evening
registered
wear/black tie
Brunch
Circlers/partner
registered
The programme can vary depending on the circumstances in the
hosting country. There should be a separate programme arranged for
the partners on Friday (whole day). On Saturday evening partners
can join the Gala Dinner at midnight.
All indoor meetings/events to be non-smoking.
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7.2
The Councillors

Every Full Member Country of LCI is entitled to send to the LCI
AGM and to the Councillors’ Meeting two Councillors. Each of
them has one vote.

Normally the Councillors of a Country are the National President
and the National Immediate Past President. If any of them
cannot attend, the National Vice President or any other Circler
appointed by the National AGM shall be the Councillor.

The Councillors should attend at least the Councillors’ Meeting
and the AGM and one of them the International Contact Meeting.
Associate Member Countries send their representatives
respectively, only they are not entitled to vote.

LCI pays the Councillors’ Meeting and the International Contact
Meeting to one participant from every Country providing, of
course, that she is attending the meetings. LCI reimburses to
one Councillor per Full Member Country with more than 100
members the costs of the Conference according to the guidelines
(for details see guidelines paragraph 4.5.). Naturally the
Councillor must attend all the meetings and other official
programme (opening ceremony and banquet).
7.3
The Councillors’ Meeting (Rules from 6-1 to 7-3)

The Councillors’ Meeting is held on Thursday and it lasts
normally to approx. 2 p.m.

The meeting is attended by two voting Councillors per Full
Member Country, the representatives of the Associate Member
Countries, the National Vice Presidents as observers, the
Nominees and at least one member of the Conference
Committee of the next LCI Conference. The LCI Board can also
invite speakers or members of Special Committees to attend
(often to give reports).

The Councillor’s Meeting can vote on the alterations or
amendments on these guidelines (with straight majority of votes
cast). It also accepts the LCI AGM agenda and the financial
report of the previous LCI Conference.

The Councillor’s Meeting can also put forward items to be
prepared by the LCI Board for the next years’ Councillor’s
Meeting or LCI AGM.

The Councillor’s Meeting can initiate Special Committees to
prepare individual projects.

The Councillor’s Meeting is chaired by the LCI President (or the
LCI Vice President if the President is unable to be present). The
LCI Secretary will serve as the Secretary of the meeting and
there can be a separate Minute Secretary invited by the LCI
Board.

All the Circlers present are entitled to speak, but only the voting
Councillors may vote. The LCI President has the casting vote.
83
7.4
The LCI AGM (Annual General Meeting) (Rules 7-3 to 7-19 and
8-19 to 8-26)

The LCI AGM is held on Friday and, normally, it lasts till
approximately 2 p.m.

All Circlers are welcome to attend and to speak at the AGM.

The business of the meeting is run according to the Standing
Orders of the LCI AGM (printed in the LCI Directory).

The AGM is chaired either by the LCI President or by a separate
Chairman who is appointed by the Council.

Two Tellers and one Scrutineer are appointed by the LCI Board
to count the votes and normally there are two Minutes
Secretaries to help the LCI Secretary.

The meeting is followed by a lunch which is not obligatory. It
has become tradition that all Circlers wear a hat at the AGM.
7.4.1 Overview of the votes of the Full Member countries at the LCI
Country
Founded
Circles
2012
Austria
1986
6
83
1995
Belgium
1967
39
604
1968
Botswana
1980
3
22
2012
Cyprus
1984
6
70
1989
Denmark
1949
93
1363
1959
Estonia
1989
8
84
1996
Finland
1959
101
1465
1960
France
1970
39
417
1979
GB & I
1936
157
1080
1959
Germany
1972
65
700
1991
Hong Kong
1967
3
21
1995
Iceland
1988
11
174
1997
India
1968
90
1200
1970
Israel
1991
16
160
1996
Italy
1974
9
79
1986
Latvia
1992
3
18
2005
Lithuania
2000
4
37
2010
Morocco
2003
7
63
2010
Netherlands
1974
65
838
1984
Norway
1963
70
1070
1964
Romania
1992
5
39
1997
South Africa
1980
8
40
1995
Sweden
1947
148
1719
1959
Zambia
1984
5
45
2000
84
Members
2012
Full member
since
7.4.2 How are the matters dealt and voted at the LCI AGM
The LCI AGM is run according to the Standing Orders of LCI AGM,
which you can find in the LCI Directory (see rule 9-1 to 9-9). All the
matters on the LCI AGM Agenda are dealt with following these
procedures:
1.
The Chairman reads the item number and announces the item to
be dealt with.
2.
Either the Chairman or someone else reads out the proposal and
the explanation.
3.
The Chairman asks for a Proposer. The Proposer can be any Full
Member Country present in the Meeting but not that country
which originally made the proposal. The Proposer is needed to
open the item for discussion.
4.
The item is discussed.
5.
If a Full Member Country makes an amendment to the original
proposal, the discussion is stopped. The chairman asks for a
Seconder, which again can be any Full Member of LCI. The
Seconder is needed to open the discussion on this particular
amendment. After this, only the amendment can be discussed.
Once fully discussed, the amendment is voted on.
6.
a)If the amendment is agreed, thereafter only the amended
proposal will be discussed further. If there are further
amendments, they must be applied to this new amended
proposal. When there are no further amendments the discussion
is stopped. Then, this amended proposal becomes a so called
‘substantive motion’, i.e. the new, fully amended proposal
b) If the amendment is defeated, the discussion continues the
original proposal. Other amendments to that proposal can be
made, as explained earlier.
c) When there are no further amendments, the final proposal
(either the original one, if no amendments were passed, or the
so called ‘substantive motion’ meaning the final form of the
amended proposal) must be voted on.
d) If any proposal has been amended and the amendment has
been adopted by the Councillors, the meeting cannot return to
the original proposal which is now lost.
85
7.4.3 The Membership Trophy
A Membership Trophy (introduced 1998 by the LCI Board) will be
awarded and presented at the LCI AGM to the Country that has
achieved the greatest percentage increase in their membership or
made some other remarkable achievement concerning their
membership. The LCI Board decides the winner of the Trophy after
June 10th, when all membership details of the Countries have arrived.
Previous Winners:
1999 Hong Kong
2000 South Africa
2001 Germany
2002 Latvia
2003 Israel
2004
2005
2006
2007
2008
GB & I
Botswana
USA
Lithuania
Belgium
2009
2010
2011
2012
Lithuania
Morocco
France
Zimbabwe
7.5
The International Contact Meeting
The International Contact Meeting is held on Saturday and normally it
ends by lunchtime. It is attended by the “new” Council, meaning the
National Vice Presidents and Presidents (the No. 1 Circle Chairman
and Vice Chairman respectively). The whole newly elected LCI Board
should attend this meeting. The new LCI President is the chairman of
this meeting and the newly elected LCI Vice President will serve as
Secretary. The LCI Vice President should send the agenda for the
International Contact Meeting in July. The International Contact
Meeting makes the plans for the incoming year, gives items to the
LCI Board for preparation and confirms the dates and places of the
Mid Term Meetings. The incoming LCI Board addresses the National
Officers for the year and gives them all necessary timetables and
deadlines. LCI reimburses the costs of the meeting for one
representative from each Country attending the meeting.
7.6
Tombola
During the Conference the Circlers from the incoming LCI President’s
Country sell raffle tickets called Tombola tickets. The new President
draws the winning ticket at the Gala Dinner on the Saturday. The
winner receives the price of the conference package and the travel
costs to the next LCI Conference. However, the prize can only be up
to a maximum of half the total sum collected from tickets sold. The
rest of the money is equally divided to the LCI Extension Fund and to
the LCI Travel Fund.
7.7
Applying, arranging and administering the LCI Conference in
“nut-shell”
A separate detailed guideline package covering all aspects of hosting
an LCI Conference is available from the LCI Secretary or can be found
on the homepage.
86
7.7.1 How to apply the LCI Conference
The host of the LCI Conference is decided three years in advance in
the LCI AGM. The National AGM must accept the application before it
can be submitted to LCI Board. The application must be with the LCI
Secretary by June 10th prior to the LCI AGM where the host is elected.
The Conference Application Form is available from the LCI Secretary
or the homepage. The application should include the planned dates of
the Conference, the circle(s)/area responsible for arrangements, the
number of Circlers involved in arrangements, the maximum number
of participants, the location of the venue and how it can be reached
and approximate prices in Euro for the Registration Fee, Welcome
Party, AGM Lunch, Gala Dinner and accommodation (at least one
cheap choice must be included). The applicants may give a short
presentation of maximum 5 minutes in the Councillor’s Meeting and
at the LCI AGM. At the AGM, no gifts, no slides, no videos or cabarets
may be presented.
7.7.2 How to arrange a LCI Conference
For all details see Conference guidelines obtainable from LCI
Secretary or homepage. The organising Circle or Circles in the area of
the venue for the Conference are responsible for the arrangements
and MUST keep their National Board and the LCI Board informed of
these. The ultimate responsibility of the Conference lies with the
National Board of the hosting country. This means, that if, for any
reason, the Conference cannot be held according to the original plan,
the National Association is responsible to arrange the Councillors’
Meeting, the LCI AGM and the International Contact Meeting. The
National Association are also responsible for the ultimate financial
viability of the whole Conference.
GENERAL TIMETABLE
3 years in advance: Host country is elected
2 years in advance: The exact dates and venue should be announced
at the AGM. The estimated cost of the AGM Venue should be given to
the LCI Board.
1 year in advance: At this AGM a representative of the Conference
Committee should make a presentation of the Conference; showing a
film or colour slides of the country and the place where the
Conference will be held (This shall be at the expense of the
Conference Committee). The registration forms should be available at
least to the Councillors, ideally for all those attending that
conference.
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CONFERENCE COMMITTEE
There is no specific number of members for the Committee, but
approx. 14 members is usual. A Chairman should be chosen and also
a Secretary, a Treasurer and Circlers to be responsible for transport,
registration office, publicity and sponsorship, accommodation, the
home parties, the Gala Dinner, the AGM and AGM lunch, stewarding
and sales items. The role of Conference Chairman, Treasurer and
Secretary should be held by a Circler who will still be a full member of
her country at the LCI AGM following the Conference that they hold
the post for. One member should also be responsible for the contact
with the LCI Board and their own National Board. The National and
LCI Boards shall be informed about the progress of the work. The
Conference Secretary must send minutes or a summary in English
from all meetings held to both Boards.
THE WORK OF THE COMMITTEE
The Committee is expected to follow the regulations and formalities
suggested by the LCI and National Boards. The duties of the
Conference Committee and other details are mentioned in the
Conference guidelines. The Committee will make all practical
decisions such as accommodation, meeting places, lunch and dinner
venues, sightseeing trips and a programme for partners. The choice
of the delegates’ hotel and the venues for Councillors’ Meeting,
International Contact Meeting and AGM (+ the respective lunches)
need approval by the LCI Board. All the work of the Committee is
voluntary although the Committee members may claim reasonable
expenses incurred by their work.
7.7.3 How to administer a LCI Conference
For details, see Conference Guidelines obtainable from the LCI
Secretary.
FINANCES
The Conference should be financially self-supporting. Care should be
taken when estimating how many people will attend the Conference.
It is best to consider a minimum number when drawing up the
budget to avoid a deficit. See previous Conference reports to assess
average numbers attending. Any loss made is the responsibility of the
host country, not LCI. The purpose of hosting a Conference is not to
make a profit but if, by careful budgeting, a slight profit is made then
this should be dealt with as directed by LCI Rule 8-23.
LOAN
An interest free loan is obtainable for the Conference Committee from
LCI on application to the LCI Treasurer. These loans are repayable by
the date of that LCI AGM, at the latest. Some National Associations
also give a loan to the Conference Committee to help with the preconference expenses.
88
FINANCIAL REPORT
A detailed Financial Report of the Conference should be presented to
the LCI Board before December 31st following the Conference. If a
deficit arises, the responsibility shall be a matter between the
Conference Committee and the National Association of the organising
country. When a profit is made on a Conference, the surplus money
should be apportioned in accordance with LCI Rule 8-23. The
Conference Committee decides what to do with their part of the
profit.
8.
HOW TO BEGIN A CIRCLE IN A NEW COUNTRY
8.1
How Ladies’ Circle normally begins in a new Country
The information about Ladies’ Circle is normally brought to a new
country by visiting Circlers, who meet young women interested or,
more often, in connection with Round Table meetings, where the
wives of the Tablers hear about the idea and activities of Ladies’
Circle. Unfortunately the LCI Board cannot send a representative to
all those countries where interest is shown in Ladies’ Circle. Therefore
we have INFORMATION PACKAGES that can be sent to those
women and gradually introduced to the ideas and activities of Ladies’
Circle. The Immediate Past LCI President has the responsibility for all
LCI extensions and therefore is the initial person who should be
contacted. In the initial phases the personal contacts of Circlers are of
extreme importance and the role of the godmother country is crucial.
The godmother country is usually the one who first had the contact
with this new prospective Country. The LCI Board should be informed
immediately when such contacts are established and the LCI Board
officially nominates the godmother country. The following outlines the
steps that lead up to the forming and chartering of a new circle.
1.
The women interested begin to meet each other regularly and
seek other prospective members. Commonly the Tablers wives
are the source of members. At this stage they need basic
information about Ladies’ Circle, its ideas, aims and objectives,
the regulations of the members etc. How to run the meetings,
do the minutes and who should be kept informed are the basic
instructions. Sometimes it can be very useful to find a
“godmother Circle” in the godmother country to provide the
prospective Circle with meeting practice and Circle rules (ask the
LCI Secretary for the “WELCOME PACKAGE”). The LCI Board
should be kept informed of the progress.
89
2.
3.
4.
5.
6.
7.
When there are at least 10 women interested a meeting should
be held where a resolution is taken that “a Ladies’ Circle should
be formed, to be known as ...“. A Chairman, Vice Chairman,
Secretary and Treasurer should be elected. Minutes of this so
called Inaugural Meeting should be kept and copies sent to the
LCI President and the President of the Godmother Country (at
this stage ask the LCI Secretary to send “HOW TO FORM A
LADIES’ CIRCLE” with Aims and Objectives and Rules of a new
Ladies’ Circle). Thereafter all the minutes should be sent to the
LCI Immediate Past President and to the President of the
godmother country.
At least 10 business meetings should be held by this new Circle
before the chartering can be considered. The LCI President
should be informed well in advance of this stage (at this time
ask the LCI Secretary to send packages on “JOINING LADIES’
CIRCLE INTERNATIONAL” and “HOW TO CHARTER A No. 1
CIRCLE”).
Before this new Ladies’ Circle can be chartered their aims and
objectives must be sent to the LCI Secretary before June 10th
prior to the LCI AGM, where they will be considered by the AGM.
It is recommended that a representative of this new Circle
should be present at that particular AGM. Once the AGM has
approved their aims and objectives the Charter of this new Circle
can take place. The LCI President or another member of the LCI
Board will charter the new Circle which then will automatically
become an Associate Member of LCI.
Once chartered, the No. 1 Circle should be provided with
complete LCI rules and guidelines. The reports are given in a
normal way (see duties of the National Officers). The new Circle
should be encouraged to attend LCI Conferences and Mid Term
Meetings. The Circle members are entitled to apply for LCI
Travel Fund grants.
The No. 1 Circle should then try to expand and establish new
Circles in the country. When there are two or three Circles in the
Country, it is wise to form a National Association and elect a
National Board. Again, the National Board of the godmother
country has a very important role (Ask the LCI Secretary for
“HOW TO FORM A NATIONAL ASSOCIATION AND
NATIONAL BOARD” package).
The new Country can apply for Full Membership of LCI, when
there are at least three Circles and the National Board has been
established for at least three consecutive years (see: HOW TO
APPLY FOR FULL MEMBERSHIP OF LCI). An Application form
can be received from the LCI Secretary and it must be
submitted to her not later than December 31st prior to the LCI
AGM where it is considered and voted on. An LCI Officer must
visit the Country and be present at the National AGM to clarify
the obligations and responsibilities of a LCI Full Member to all
members. The report of the LCI Officer should be distributed to
all the Member Countries of LCI together with the application.
90
8.2
Guidelines for godmother countries
When the LCI Immediate Past President has made the initial contact
with a new country where the first steps are taken to form a circle,
the LCI Board nominates a godmother country to this first Circle. The
godmother country has to be a Full Member Country. Within the
godmother country an individual Circle may be nominated to serve as
a godmother Circle. In any case it is convenient to agree that the new
Circle sends all its post to one person in the godmother country to
avoid misunderstandings.
1.
The godmother country should provide the new Circle with LC
rules (Circle rules and LCI rules), should help with practical
questions, gives all necessary information, clarifies and explains
the ideas of circling as well as the variations and its limits. The
godmother Circle should help the new Circle establish its own
rules. It is recommended that somebody from the godmother
country visits the new Circle or arranges for the chairman of the
new Circle to visit a Circle in the godmother country to
experience an established Circle meeting etc.
2.
The Circle in formation sends all its minutes (in English) to the
godmother country (to the contact person) and to the LCI
Immediate Past President. If a godmother Circle is nominated,
its minutes are sent to the new Circle.
3.
LCI Immediate Past President is responsible for informing the
new Circle about items that are required by LCI before the new
country can be chartered and accepted as an Associate Member
Country by the LCI Annual General Meeting.
4.
The godmother country gives advice with the arrangements of
the Charter of the No. 1 Circle.
5.
The godmother country has NO financial duties towards the new
Circle.
6.
When the function of the No. 1 Circle is well established, it
should be encouraged to spread Ladies’ Circle to other cities and
locations in this new country.
7.
When there are at least two Circles in the new country, the
godmother country helps in the formation of the National Board.
It takes care, that the rules are established and that the rules
are acceptable by LCI. The godmother country advises with the
arrangements when the National Board is chartered.
8.
Only the first Circle in each new country has an official
godmother Circle abroad. When No. 2 Circle is in formation, the
No. 1 Circle shall serve as a godmother Circle to the second one
etc. This is because; it is necessary to create a national
uniformity and character to all the Circles within the new
country.
91
8.3
Economical support for Godmother Countries
(2003 – Extension Support Fund)
1.
Extension, next to consolidation and strengthening is considered
an important task within LCI. For countries interested in starting
a Ladies’ Circle there are introduction packages. As soon as a
country is serious in efforts the LCI Board asks a country to be
the godmother country. In the directory the duties of godmother
countries are explained. Usually godmothers are looked for in
the neighbouring or “related” countries but this is of course not
always possible as in some parts of the world the density of
member countries is low.
2.
Being a godmother means taking up the responsibility of guiding
the new country into LCI. Thanks to e-mail the contacts can be
quick and intensive. But unless a godmother country is the
direct neighbour country personal visits are often impossible due
to the financial consequences. Ignoring this means that a lot of
countries have to decline a request for being godmother as it is
usual that at least the charter has to be attended.
3.
In some cases the godmother countries have to take care of
their godchildren when they are in need. A visit of the
godmother can be very healing and leading towards new
impulses which mean that a member country can be saved.
4.
To facilitate this, the LCI board sets up an Extension Support
Fund for which the godmother countries can apply for a
guidance visit, the charter and afterwards for a necessary visit.
LCI has the Travel Fund that enables circlers to attend LC
activities abroad. This fund is not available for councillors, which
means that the costs for being godmother come completely to
the budget of the National organisation. If part of the costs for
being godmother can be asked for out of an extension support
fund, this means less pressure for a National organisation.
5.
In this way the contact between the godmother and godchild can
be intensified and more structured. This stimulates the
friendship and fellowship between the countries.
6.
The extension support fund will be filled for the first time by the
surplus of LCI Euro 5000. Thereafter the fund will be filled by
money from the LCI conference surplus (15%) and the tombola
(25%).
92
9.
LCI BOARD
The LCI Board consists of six members elected by the LCI AGM. The LCI
Vice President automatically becomes the LCI President after serving one
year in the office. Accordingly, the LCI President becomes the LCI
Immediate Past President after her presidential year. The LCI Secretary and
the LCI Treasurer may serve either one or two years on the Board. All the
members of LCI Board should be active members of their National
Associations (except the Immediate Past President). The LCI Board normally
meets five times a year. Two of these meetings are held in conjunction with
the LCI Conference. The three others are normally arranged in October /
November, in February / March and in June and are often home hosted. The
timetable for these meetings is decided in the hand over meeting
immediately after the LCI Conference.
THE ITEMS FOR THE MEETINGS:
In every meeting the LCI Board members give a report of their activities
since the last meeting, the financial situation is reported and the LCI
Conferences are handled. In addition, the following items should be on the
agenda for the individual Board meetings together with any other relevant
matters:
Hand





over meeting (normally very short):
The time-table and the places for Board meetings is confirmed
The Introductory Letter from the Board is planned
The responsible members to projects are named for initial preparing
Individual handover
Planning of the coming year and preliminary travel plans.
Second Board meeting (October / November)

Items arising from the Councillors’ Meeting, AGM and International
Contact Meeting

The items for discussion at the MTMs are decided

Any possible financial items from the Conference to be dealt with
(mainly the reimbursements)

The International Charity Project

The guideline changes caused by the rule changes made in the LCI
AGM

The budgets for travelling and Board meetings.
93
Third Board meeting (February / March)

Reports from the MTMs

Travel Fund grants

Associate Member Fund grants

Half-year reports of the member countries

The progress of the International charity project

Final travel plans (for example countries that have applied for Full
Membership)

Preliminary plans for the next year

Preliminary budget for the next year

Financial report of the last LCI Conference.
Fourth Board meeting (June)

Preparing of the agendas for the LCI AGM, Councillors’ Meeting and
International Contact Meeting

LCI Boards’ proposals for the meetings during the Conference

Nominations to LCI Offices and proposals from the Member Countries

Budgets for the next two years

Practical arrangements of the LCI Conference

Accepting the registration forms and final prices for the Conference to
be held the year after, the President’s report of her visit to the
venues

LCI directory

The full-year reports of the member countries.
Fifth Board meeting (prior to the LCI Conference)

Last practical arrangements and details of the LCI AGM and
Councillors’ Meeting and International Contact meeting (scenario for
the LCI AGM)

Confirmation of the Tellers, Scrutineer and Minutes Secretaries for
the meetings

Accounts

Prices of tombola tickets

LCI directory
All the Board members are entitled to get a CTE (contribution towards the
expenses) to cover postal costs, internet and telephone costs, fax
gifts etc while they are an LCI Board member. The costs of the Board
meetings and the official travels are refunded according to separate
guidelines.
94
The LCI Board members can claim allowances from the LCI Treasurer as
follows:

When travelling on LCI business, the cheapest airfare or second-class
rail fare.

Euro 0,32 per mile / Euro 0,24 per km, if travelling by car.

Euro 40,- per day subsistence allowance when not hosted by Circlers.
If LCI pays for the hotel accommodation, the subsistence allowance is
not paid.

The hostess of a Board meeting can claim Euro 40,- per officer / day
(including herself).

The Treasurer pays all expenses of the LCI Board members for LCI
Conference.
The LCI Board runs the business of LCI between the LCI AGMs and takes
care of the routine administration of LCI. Certain duties of the LCI Board
have been dealt out between the members as follows:
9.1
The President

Is responsible for the activities of LCI Board and is the Chairman
of the Board

Is general contact for all the Member Associations

Takes care of the external relations of LCI

Chairs the Councillors’ Meeting at the end of her presidential
year

Chairs the LCI AGM (normally) at the end of her year

Is the contact person of LCI Board for the next LCI Conference

Keeps the travel list of LCI Board and plans the official visits of
the LCI Officers

Sends out at least three Presidential letters during the year

Gives her half-year report in December (sends her
correspondence to the National Presidents) and the full-year
report at the LCI AGM.

The LCI President visits the venues of the LCI conference that is
held at the end of her presidential year
9.2
The








Vice President
Serves as International Contact Lady
Is the main contact for the National Vice Presidents
Collects the material for the LCI Newsletter
Plans and chairs the International Contact Meeting at the end of
the Vice Presidential year
Is the contact person for the LCI Conference that is held at the
end of her presidential year (visits the venues during her
Presidential year)”
Arranges the Tombola for the LCI Conference at the end of her
Vice Presidential year.
Sends out letters and gives her half-year report to the National
Vice Presidents
Maintains the list of new Charters and sends greetings from the
LCI Board to all newly chartering Circles.
95
9.3
The Immediate Past President

Serves as Extension Officer in LCI. This means that she keeps
files of contacts to new, prospective LCI Countries and supplies
them with information regarding LCI

Contact for Godmother Countries

General contact for Associate Member Countries

Is the Chairman of the LCI Travel Fund

Is the Chairman of the LCI Extension Support Fund

Is the contact person for the LCI Conference that will be held in
three years (gives the files and all the information to the next
Vice President)

Takes care that the LCI home page is maintained and updated

Updates the LCI Rules, Directory guidelines and maintains the
LCI History Book.
9.4
The Secretary

Takes care of all directory details (address, name and contact
detail changes)

Sends out the directory forms in April

Collects and distributes the dates and places of coming AGM’s
and special Charters

Serves as Secretary in all LCI Board Meetings

Serves as Secretary in the Councillors’ Meeting and in the LCI
AGM with the help of the separate Minutes Secretaries

Sends by request different forms and “LCI Information
Packages”

Takes care of the files of LCI

Updates the LCI rules and guidelines and keeps files for them

Keeps a file of the logos of National Associations

Sends out all necessary material to member countries

Receives all nominations and proposals for the LCI AGM and the
Councillors’ Meeting

Keeps the file of the past LCI Officers.

Prepares the official charter certificate for the charter of a new
LCI country.
9.5
The Treasurer
 Takes care of the finances and accounts of LCI and of the sales of
LCI
 Sends out the Capitation form in April
 Collects the information of the membership figures in the member
associations
 Collects capitation and affiliation fees
 Takes care of the LCI Charity Fund
 Is the Chairman of the Associate Member fund
 Gives the financial report to the LCI AGM and makes the budgets
 Orders and keeps the stock of the LCI stationary, pins, banners
and regalia.
96
9.6
The Weblady

Takes care of the www.ladiescircle.org
10. LCI’s INFORMATION PACKAGES
The following LCI Information Packages can be obtained from the LCI
Secretary or from the LCI homepage. The packages contain all those
guidelines that are not printed here and that are not needed so frequently.
The LCI Board is responsible to update them accordingly whenever such
rule or guideline changes are made by the LCI AGM or the Councillors’
meeting which affect the contents of these packages.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
GUIDELINES FOR LCI CONFERENCES

Detailed instructions and advice for the Organising Committees
of the LCI Conferences

Will be automatically given to all Committees by LCI Board but
should be studied carefully when considering an application to
host the Conference
WELCOME PACKAGE

A general description of Ladies’ Circle

To be given to prospective members or visitors
HOW TO FORM A LADIES’ CIRCLE

Instructions for the inaugurate meeting of the first Circle in the
new country
JOINING LADIES’ CIRCLE INTERNATIONAL

How to apply for Associate Membership in Ladies’ Circle
International
HOW TO CHARTER A No. 1 CIRCLE

Instructions for planning the charter meeting
HOW TO FORM A NATIONAL ASSOCIATION AND THE NATIONAL
BOARD

Advice of forming the National Association and the National
Board

Useful, when at least two Circles exist in a Country
HOW TO APPLY FOR FULL MEMBERSHIP OF LCI

Information of the duties of a Full Member Country

Application form for Full Membership
INSTRUCTIONS TO THE TELLERS AND THE SCRUTINEER

How to deal with the voting in the LCI AGM

Detailed instructions of the single transferable voting system

Will be automatically given to the Tellers and to the Scrutineer
by LCI Secretary
GUIDELINES FOR THE LCI BOARD

Includes detailed instructions and information to LCI Board
members

Instructions for claiming the expenses and allowances
FORMS FOR

Applying for the LCI Travel Fund

Applying for the extension support fund

Applying for LCI Conference

Applying for the LCI Charity Project
97

Applying for Full Membership of LCI

Nominating a candidate to LCI Office
11.
LCI CHARITY PROJECT

Nomination form of an LCI Charity Project
12. GUIDELINES FOR MID TERM MEETINGS (MTMs)

Guide to hosting an MTM
98

LADIES` CIRCLE INTERNATIONAL

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