Accident reporting and Investigation

Accident reporting and
Investigation at Warwickshire
College
Why do we bother to report
Accidents?
 It
is a legal requirement that all
accidents including near misses are
reported
 Allows us to identify trends
 Target resources
Which Form do I use?
Full Accident Report Form
MINOR INJURY ACCIDENT REPORT FORM
Centre:
Centre: Area:
Area:Workshop:
Workshop:Week
Week
Commencing
Commencing
Injured Person
The Accident
Full Accident Report Form
Should be used for accidents including:
1. Injury
2. Near miss
3. Dangerous Occurrence
4. Work-related Illness
The new version will have instructions on front cover
Minor Injury Report Form
Instructions on the front cover
Used mainly in workshops / craft areas
Manager must agree to use it and send a return weekly
Used only for minor injuries eg. Very small wound
MINOR INJURY ACCIDENT REPORT FORM
Centre:
Area: Workshop: Week Commencing
Injured Person
The Accident
Completing the forms

It is essential that the forms are filled in
accurately to reduce the need to contact people
again for the information

Ensure that the site on which the accident has
happened is clearly identified

Describe clearly and succinctly what happened
and, if you can, what caused the accident to
happen

Add details of any witnesses

If someone was injured then fill in any treatment given

Monitoring the injured person

Near misses
NEVER allow the injured person to complete the whole
form without at least a countersignature by another
person
Recommendations to Prevent Recurrence

Be realistic and constructive

Do not make inappropriate comments on
the accident report form
Please remember that reporting accidents
is a legal requirement and the forms may
be used as evidence
NB It is not always possible to enter details at this time

Where possible, ask the injured person to sign
the form but –

Don’t ask them to sign the form until you have
completed as much detail as possible – they
must be allowed to see what you have written
about the accident as they are signing to say
they agree with it
NB If the injured person is unable to sign please
send the form, unsigned, to the Health and
Safety Officer as soon as possible.
Serious Accidents
Serious accidents should be reported immediately to
the H&S team by phone
The scene* of the accident should not be changed
as evidence (eg photos) may be required
* If the scene is relevant to the accident
Reporting to HSE

Some accidents are reportable to HSE and the
H&S team will do this.
 If details are unknown at the time of the
accident, this should not delay the sending of the
form.
 Further details can be completed by the Health
and Safety Officer later.
Reporting to LSC

Where there is a RIDDOR* reportable accident
to an LSC funded student, the accident must be
reported to LSC.
The H&S team will report to LSC except in the
case of Work Based Learners
*RIDDOR applies to all work activities
Confidentiality
Forms contain
confidential information
and should be sent to
the Health and Safety
Officer, Customer
Services Manager and
Programme Area or
Support Manager in an
envelope or folded and
stapled.
Accident Investigation
Depending on the information received the
H&S Officer will decide to:
1.
2.
3.
Ask for further information to enable a
decision
Ask for a short investigation
Ask for a full investigation
More information

Usually because the
form has not been
completed fully

May need more detail
to identify
‘seriousness’ of
incident
Short Investigation
More formal way of recording information
particularly :
 Competence
 Environment
of injured person
Full Investigation
 Required
by law for HSE RIDDOR
reportable accidents
 Required to identify root cause(s) of
accidents to prevent recurrence
ACCIDENT INVESTIGATION



1.
2.
3.
4.
Has instructions on front
Has pages for recording witness
statements
Asks questions to identify details
including:
Competence of person injured
Competence of person supervising them
Work equipment
Working environment


1.
2.
3.
4.
The investigation should identify root
cause(s)
Remedial action may be required
including:
Training or retraining
New equipment
Repairs to premises
etc
Further Action
The Customer Services Manager may
inform the insurers if:
1.
2.
A claim is likely
The accident is serious
The Insurers
The Insurers will
investigate
accidents if:
A claim is likely
2. A claim has
been made
1.
The Insurers will:
 Interview
witnesses and take
statements
 Look at all relevant documents
 Look at scene
 Take photographs and evidence
 Decide what further action to take
HSE Investigation
HSE will investigate serious accidents
immediately and may investigate less
serious accidents later
An HSE Enforcement Officer will investigate
 Interview witnesses and take statements
 Look at all relevant documents
 Look at scene
 Take photos and evidence
Then decide whether to:
1.
2.
3.
4.
Advise no further action required
Issue an Improvement Notice
Issue a Prohibition Notice
Take out a criminal case for breach of
legislation (If successful this can result in
fines and, in some cases, imprisonment)
Civil Claims
 Claims
for compensation may be made by
the injured person
 The
Insurers, taking legal advice, will
decide what action to take
 NB
Claims for negligence are required to
demonstrate that there was a Duty of
Care, the Duty has been breached and an
injury was caused.
Other, related, forms

The Tutor Notification
Form (from Registry)
should be used to report
non work related illness
eg headaches and other
concerns relating to
individual students eg
behaviour

The Incident Report
Form should be used to
report security and
procedural incidents and
concerns
Work Related Accidents

For academic year 04-05

Site


Henley
IT Centres
MM
Off Site
RLS
RLS Nursery
Rugby
Rugby Nursery
Thornbank
Trident Park
87
1
291
13
203
4
190
4
1
54

York Road
8

Total…………………….....856








For current academic year
No. of Accidents
Site
Henley
MM
Off Site
RLS
RLS Nursery
Rugby
Rugby Nursery
Trident Park
No. of Accidents
56
112
16
104
2
54
1
40
Total so far…….…..385
Health & Safety Team
Barbara Port – H & S Officer telephone 01926 318212
 Debbie Drewitt – H & S Advisor telephone 01788 338674
 Tom Marsh – H & S Advisor telephone 01926 318108
 Maurice Wood – H & S Advisor telephone 01926 316092
 Heather Golding – Administrator telephone 01926 338131
