Citation Recognition - Eastern District of Texas Bar Association
Electronic Access in the
Kenneth Russo, Clerk’s Office
U.S. Court of Appeals, 5th Circuit
Citation Recognition and the Federal Judiciary
Electronic Records in the 5th Circuit
Electronic Documents and the iPad
Citation Recognition: How it works
System automatically recognizes new documents and
retrieves them for citation recognition
Stores data about the citations that can later be used to
create an overlay of hyperlinks when a document is retrieved
The original document in CM/ECF is not modified.
As the citation definitions are enhanced the citations
recognized for documents are enhanced.
Search Engine Agnostic
In the future: Casemaker, Fastcase, Lexis Advanced
Citations currently recognized
Cases from the various federal reporters
Major federal statutes and rules
Statutes from Texas, Louisiana and Mississippi (and assorted
5th Circuit Rules
Sentencing guidelines (albeit points to current set on
Record on Appeal Citations
CM/ECF Document Citations!
Improve means by which court attorneys can access record.
Reduced costs to circuit
To date 6,029 electronic records have been created.
5.5+ million pages
24 electronic records have been printed.
Estimated savings across the circuit of at least a quarter
million dollars, or roughly 10 FTEs at the national average.
Electronic Record cont.
5th Circuit District Courts requested we reduce the number of
paper records required.
In response we created a new, electronic ROA system
We continue to retrieve all documents for the record.
Documents are automatically categorized according to subject
matter (e.g. pleadings, transcripts, sealed documents, etc).
All pages in the electronic record are uniquely stamped;
supplemental filings no longer start at page 1.
We passed a local rule this fall requiring attorneys to follow a
new citation format: ROA.### where ### is the page number.
ROA.123 – page 123 in the current case
ROA.12-12345.123 – page 123 in case 12-12345
ROA.12, 15-19, 350 – links to pages 12, 15 and 350
ECF Document Citations
ECF 17 – link to page 1 of document 17
ECF 17-2 – link to page 1 of document 17, 2nd document
ECF 17,5 – link to page 5 of document 17
ECF 17, 5, 10 – links to pages 5 and 10 of document 17
ECF 12-12345,17 – link to page 1, doc 17, case 12-12345
Custom application developed for 5th Circuit
Enables seamless access to pending matters, case
documents and information, and, of course, the electronic
The embedded PDF viewer has extensive annotation support
as well as understanding of the various citation hyperlinks
including support for Westlaw, Lexis, and the electronic
Electronic delivery of records to attorneys via CM/ECF
Record volumes will be tied to attorney CM/ECF accounts
Links to records are good only for the specific attorney
Live: January, 2015
Coming Soon cont.
CM/ECF Document Citations for Attorney use
Code is written for district
Ready for a court to pull the trigger and turn them on