LIST OF REPORTS AND PROCESSES REPORT/FORM

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LIST OF REPORTS AND PROCESSES REPORT/FORM
REPORT/FORM
Bullseye
GOAEACC
GJAPCTL
GUAUPRF
GUIALTI
GUISRCH
GWIROUT
GWIUSER
GWMDPRN
GWRADPH
GWRSTAT
GWRWDRW
Picture
SAASUMI
SCACRSE
SCADETL
SCASYLB
SFAALST
SFAFAUD
SFAREGS
SFASLST
SFAWDRL
SFRFEES
LIST OF REPORTS AND PROCESSES
DESCRIPTION
Email addresses – contact with students
Enterprise Access Control—look up user names
Job Submission Form – Enter the form name to print
or process
General user preferences maintenance
SSN Alternate ID Search
General Search-search by additional ID, email,
country code, phone number (can use wildcards in
search criteria)
Job Submission – replaced GWISTAT
Query to see user’s access privileges – using
login name
Default printer (Banner) maintenance –permanent
until changed back
Address and Phone List from flat file of W #s
Report of Job submission stats (ie. Run swrenrv
(lower-case) to see how many verifications have
been processed)
Withdraw after confirmation
From any form with an ID field in the info block,
go to Help and click on ‘Display ID image’
Admissions Application Summary
Basic course information
Course Detail Information (Equivalents)
Long Course Title - catalog
Grade roster--on-line form used to input grades by
departmental/registrar personnel
Registration Fee Assessment Audit History
Student Course Registration
Class Roster (View class list)
Student Withdrawal – lists W/D status of the
student. Cntrl Pgdwn shows detail of charges and
Cntrl Pgdwn again shows enrolled courses—Student
Accounts uses it to track Title 4 info
Fee Assessment Report – can be run individually or
by pop selection
SFRRGAM
Registration Admin Messages – all registration
errors per student during registration
Parms:
SFRSLST
Grade roster--printed report, departments can
enter grades and submit to Registrar's. Default
parameters--prints one for each instructor listed.
Multiple Advisors (Advisors assigned to student)
Additional Student Information (Put student
attribute on student) (ie. Honors attribute code
UHPF or UHPN)
Course Summary (view & select from all courses for
student – add course attribute) Change grade in
shatckn (down arrow to second sequence)
Degree Summary
Student term course maintenance
Transfer Articulation Evaluation (Enter student
transfer information)
Transfer Institution Catalog Entry (comments for
transfer courses)
Transfer Course Articulation (catalog entry)
Course Maintenance (Add course attribute to
student by term)
Repeat/Equivalent Course Check Report - alpha report
SGAADVR
SGASADD
SHACRSE
SHADGMQ
SHAINST
SHATAEQ
SHATATC
SHATATR
SHATCKN
SHRRPTS
not by course. Be sure to run it in ‘report mode’—NOT
update, parm #3. Does not show any course that is
repeatable to 40 or more credits and also excludes Fairhaven
courses, independent study, %97 courses and a few others.
SIAINST
SLIAEVN
SMACACT
SMAPRLE
SMAWCRL
SMIAREA
SMICRLT
SMPCPRG
SMRRLST
SOACURR
SOAIDNS
SOILCUR
SSADETL
SSAMATX
SSAPREQ
SSARRES
SSASECQ
SSASECT
SSASYLB
STVATTR
STVATTS
SWAENRL
SWAMAJR
SWAORNT
TGIACCD
TSICSRV
Faculty/Advisor Information (AC=Active status;
Advisor flag √ checked)
Event Available Room Query
Compliance request activity
Program definition rules
Web CAPP rules
Existing Area Inquiry (active areas by effective
term)
Compliance results inquiry
Compliance purge process
Compliance Rule Report (Detail information – no
parms)
Curriculum rules
Person Search Detail
Curriculum Summary Form – Query and display
curriculum data for all modules p/ID
Schedule Detail (View attributes on crn)
Room Schedule Inquiry
Schedule Prerequisites and Test Score Restrictions
Schedule Restrictions (declared major and other
restrictions)
Schedule section query form (query for sections of
course)
Course Section Information
Long Title - schedule
Attribute Validation Form (Create course
attribute) see also swvattr
Student Attribute Validation Form (Create student
attribute)
Enrollment/Limit Change Form
Table Maintenance Form – (relationship between
double majors)
Orientation reservation form (summerstart and
transitions)
Account Detail Query – enter an ID and execute
query for a list of all charges
Customer Service Inquiry – Summary of a student’s
account similar to TSAAREV
SFRRGAM
SWR105C
SWR135C
SWRADVR
REPORTS
Registration Admin Messages – displays error
messages by CRN
Max 105 lower div trans credit
Max 135 undergrad transfer credits
Advisor Report –Takes significant time to process
(up to 5+ minutes)
 Limitation of only one advisor per report
Use BI
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

SWRAHST
SWRATRM
SWRCATA
SWRCATM
SWRCATY
SWRCEBD
SWRCRSE
SWRCTGA
SWRCTGD
SWRCTGP
SWRCTGR
SWRCURR
SWRDEGA
SWRDEGM
SWRDEGN
SWRDSMG
Query – there is an advisor menu (SRG0039)
Queries
Queries Talilored to Advisors
Students by Advisor – SRG0039
Login to dataw
Enter search criteria
Academic History – 9/11/13 requested a revision
per Marcia to add a term comment
Transfers by major Report (confirmed)
Catalog Attributes Report
Missing attributes on catalog
Catalog Year Additions and Changes Report
Enrollment by Day
CAPP course catalog download – produces a download
file with all the CAPP areas and the individual
course listings or rules (where available)
Proofing Report for catalog--registrar's use (more
detail than the departmental version)
Catalog Detail Report (shows equivalencies)
Proofing Report for catalog--departmental use
Catalog Restriction Report
Curriculum rules report
Degree list—List of degree applicants by college
Report (.lis) Download (.dat) Degree
Appl/Recipient by major—List of degree applicants
by major—Once this report is run, make a note of
the report number. Input the number into SWRAHST
to run the academic histories for the students on
the SWRDEGM report. It is recommended not to save
the parms. Addresses show on the .dat file
Degree Appl/Recipient by Minor
Degree Sum by Major, Degree, Gender
SWRDSMJ
SWRDMDL
*New vers 10/2013
Degree Sum by Major, Sex, Ethnicity
Parameter Values

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
The obsolete parameters have been removed
The “level code” and “internal email addr” parameters have been
reordered
The “print control report” parameter has been removed.
The new parameter values will be
If you have saved parameters for this report, you will need
to re-save them since the parameters have changed.
Files in GWIROUT
There will be three files available in GWIROUT:
All three have a reminder that the files contain FERPA
protected information. The message will read: *****
CONTAINS CONFIDENTIAL FERPA INFORMATION *****
This message should serve as a visual reminder that you must
follow department protocol for FERPA protected information
when running and storing these files.
1. The .lis report will contain GPA and credit information. Major, college
and catalog will all pull from the learner record in new tables so
information should be more complete and accurate.
2. The majr.xls file is the “old” .xls file.
 This file will contain all the information on the .lis report plus much
more. Previously, not all information on the .lis report was included
in this file.
 Column headers have been added.
 The “old” ethnicity code and description were replaced by the “new”
race codes. There is a key on the download that provides race code
descriptions. FYI- the ethnicity field only allowed for one code and
students now have the option of choosing more than one
ethnicity/race, thus the reason to update the form to race code.
3. The addr.xls download is new. This file contains address and phone
information only. The MA (Student Mailing) address is selected first if it
exists. If it doesn’t exist, the PA (Student/Alumni Permanent) address is
selected. The phone number associated with the MA address will be
selected if it exists. If it doesn’t exist, the phone number associated with
the PA address will be selected. Students are encouraged to enter their
cell phone numbers in
Something New – The ability to print academic histories for
students on your list
You will be able to run academic histories (swrahst) from a
flat file. When running swrahst, enter swrdmdl_xxxxxxx in
parameter 7 where ‘xxxxxxx’ is the one-up number associated
with your swrdmdl report.
SWRENRD
Enrollment Snapshots Download – This report
replaces the GUR spreadsheet produced manually –
users should be able to sort by GURs/attributes,
net demand by class, waitlist totals
Dates need to be changed in gwadynp prior to each phase I
registration. Refer to BSR1598 for notes. The report for
this request, BSR1598/swrenrd has NOT be completely spec’d.
SWRENRL
SWRGSTD
SWRINSS
SWRINST
SWRMJCD
SWRNSAS
Enrollment Status Report
Report of GPA by subject, course and section,
broken down by course level (300, 400, etc..) and
CRN
Instructor Schedule by term, by department
Instructor/Faculty Report by department
Major/Minor code list
New Students with AS Degrees
SWRPCWC
SWRPQCK
SWRPREQ
SWRPRQC
Previous course work check – checks for prereqs
If SSAPREQ does not exist, use this report
Example: students registered for CSD361 need to
have a passing grade in CSD354 Pre-req Check Report – SSAPREQ has to exist for
the course
Catalog Prereq Report
Course Pre-Requisite Check
SWRROVR
SWRRPTR
Override Report – updated 6/13/2012
Added student email addresses and made the file
downloadable
Repeat/Equivalent Course Check Report - lists any
student who is currently registered for a course, but
previously took the course as a transfer student.
SWRSCHA
SWRSCHD
SWRSCHE
SWRSCHI
SWRSCHP
SWRSCHR
SWRSCHT
SWRSDWN
SWRSECP
SWRSFEE
SWRSLST
SWRSPRQ
SWRSSAS
SWRSTCC
SWRSTXT
SWRTAWS
SWRTECA
SWRTECD
SWRTISC
SWRTRIN
SWRTRNS
SWRTSUB
SWRWLCT
SWRWLND
SWRWLST
Course Attributes Missing on Schedule
Schedule Detail Report – fees, attributes, etc…
Schedule Error Report – depts should run it every
qtr prior to registration
Instructor not assigned
Schedule Proofing Report (Registrar’s version-more
detail than SWRSCHT) *Shows SSASECT links*-compare with SWRSCHD for links on SSADETL
Schedule Restriction Report
Schedule Term Report
Schedule Download
Course enrollment Projections
Compares catalog fees to schedule fees
-only active courses
-added VARF attribute to track variable fee
courses
-can be run for discrepancies only
Class Roster Report (Report or Download)
Majors display in column Y
Schedule Prerequisite Report
Student Advising Sheet
Changes and corrections report (does not delete
text)
Schedule Text Report
Transfer Articulation Worksheet (transfer
articulation report-must be run prior to roll)
Transfer equivalency report
Transfer equivalency report (can enter WWU
subject/course)
Student transfer coursework by transfer
institution, subject, course number
Transfer Work by Institution (selects students
from identified transfer institution)
Transfer equivalency report (includes option to
print academic history)
when running from swrtisc flat file – use .hst
extention
Student transfer courses by WWU subject
Registration Waitlist Counts – Statistical report
(run by term)
Waitlist Net-Demand Report
Waitlisted Students Report – run by college, dept,
subj, course #, or CRN—can sort students by
waitlist priority, name or registration sequence
DESCRIPTION
Academic Standing
Academic Honors
Academic Standing
Query
FORMS/REPORTS/PROCESSES/DOWNLOADS
BY DESCRIPTION
FORM(S)
HINTS
SGASTDN/SGASTDQ  SGASTDN: leave the term field
SHATERM or
blank for most current term.
SHASUBJ
Click on Academic and
Graduation Status tab.
 SHATERM/SHASUBJ: enter student
level (UG, GR), leave term
field blank for most current
quarter
SHADEGR
Click on Honors tab
SHASTAT
Look up students’ academic
standing by college, degree,
program, field of study type
(major, minor) or field of
study code.
Click on Deans List tab to
display students
WARNING: This form can take up
to 5 minutes or more to process
(if you click back and forth
between tabs, it takes the same
amount of time as the 1st
time). You cannot cancel once
started.
Transcript Events and
Comments
ACT Test Scores
SHATCMT
Address
SOADDRQ,
SPAIDEN
Admission Status
SAAADMS
Admissions Checklist
Admissions Hold (AD)
Admit Term
SAAADMS
SOAHOLD
SGASTDN or
SAAADMS
SOATEST
List of test scores or
eligibility codes (used to
satisfy prereqs)
 on SPAIDEN click on Address
button—if the inactive box is
checked the address is not
current
Clear the Term field to see all
terms—defaults to most current
term
Checklist Summary block
contact Admissions Office
Admit Type
SGASTDN or
SAAADMS
Advisor record
Birth Date
SGAADVR
SPAIDEN,
SPAPERS


SPAIDEN – click on
Biographical tab
SPAPERS – special approval
is necessary for access to
this form
Campus of registered
courses
SFAREGQ,
SFAREGF, SFAREGS
Campus of Student
Citizen Type
SGASTDN
SPAIDEN, SPAPERS
Class Instructor(s)
SFAREGF, SSASECT
Class Meeting
Time/Place
SFAREGF, SSASECT
Class of Student (FR,
SO, JR, SR, GR)
Class Roster
Classes Registered In
SGASTDN
M=Main
O=Off-Campus
S=SPAN
 click on Curricula tab
 SPAIDEN – click on
Biographical tab
 SPAPERS – special approval
is necessary for access to
this form
 SFAREGF – to check student’s
instructors
 SSASECT -  click on
Meeting Times and Instructor
 SFAREGF – to check student’s
schedule
 SSASECT -  click on
Meeting Times and Instructor
On Learner tab, General Learner
SFASLST/SFAALST
SFAREGQ,
SFAREGF, SFAREGS
SHATCMT
SHATCMT
Term Comment block
Comments
Comprehensive Exam
Passed
Confidentiality CheckBox
Course Attributes
Course Credits per
Catalog
Course Equivalencies
Course Status
Courses Completed
Courses Completed by
Subject
Courses Completed by
SPAPERS
SCADETL
SCACRSE
SCADETL
SCACRSE
SHACRSE
SHASUBJ
SHATERM
Renumbered courses
(A)ctive, (C)ancelled, (H)old
Courses only
Term
CRN (Course
Registration Number)
for a Class
CRN (Course
Registration Number)
for a Student
Cross-List Course
Check-Box
Cumulative GPA
Cumulative Hours
Earned
Curriculum (primary)
Curriculum (secondary)
Date of Birth
Date of Graduation
Deceased Check-Box &
Date
Degree Earned
Degree Sought
Diploma Mailed (or
Pickup) Date
Diploma Mailing
Address
Diploma Name
Earned Hours
Emergency Contact
Enrollment/Approval
Code Form
Enrollment Data by
Section
Equivalent Transfer
Courses
Ethnicity
Exchange Program
(registration in)
Faculty Teaching
Schedule
Final Grades for
Course
Final Grades for
Students
Gender
SSASECQ
SFAREGQ
SCACRSE
SHATERM or
SHASUBJ
SHATERM or
SHASUBJ
SGASTDN
SGASTDN
SPAPERS
SHADGMQ or
SHADEGR
SPAPERS
SHADGMQ or
SHADEGR
SHADGMQ or
SHADEGR
SHADIPL
same course listed through
another department
Current Standing block
Overall Earned Hours
 click on Primary button
 click on Secondary button
GR Status
SO Status
SHADIPL
SHADIPL
SHATERM or
SHASUBJ
SOAFOLK
SWAENRL
Overall Earned Hours
Used to change enrollment
limits and override
requirements
SSASECT or
SSASECQ
SHATRNS
SPAPERS
SFAREGQ
ISEP, NSE
SIAASGQ
term specific
SFASLST
SHATERM,
SHASUBJ,
SHACRSE, or
SFAREGQ
SPAPERS
General Student
Summary
GPA by Subject
Grade Changes
Grade Point Average
Grade Point Average
(by Subject)
Grading Mode of
Section
Graduation Date
Graduation Honors
Graduation
Verification
GRE Scores
Holds
Honors
SGASTDQ
SHASUBJ
SHACRSE
SHATERM or
SHASUBJ
SHASUBJ
SHADEGR
SHADEGR
SHADGMQ or
SHADEGR
SOATEST
SOAHOLD
SHADEGR
SSARRES
ID lookup by SSN
GOIWSID
Incomplete Extension
Date
Institutional GPA
SHACRSE
Legal Name
Level Comment
Level of Course
(Transfer)
Level of Course
Institutional GPA
Subject GPA block
SSASECT
SGASADD
Instructor(s) of Class
ISEP Grades
List of all quarter records for
a student
Subject GPA block
SHATERM or
SHASUBJ
SSASECT
SHATRNS,
SHATERM, or
SHASUBJ
SPAIDEN
SHATCMT
SHATRNS
SHACRSE
Level of Student (UG,
GR)
Major
SGASTDN
Math Placement Test
Scores
Minor
SOATEST
Name
Any form
SGASTDN
SGASTDN
Institutional Honors block
Call the phone number attached
to the hold
Check to see if student
graduated with honors
If admitted to honors the
student will have UHPF or UHPN
in student attribute
If student is in honors, UHPF
or UHPN will be populated in
Student Attribute Restrictions
When selected, the ID will
default into the next form
called
 click on Sel button next to
specific course
Instructor block
considered transfer credit
 click on Legal button
Degree Program Attribute block
 click on Sel button next to
specific course
 click on Primary &/or
Secondary button
 click on Primary &/or
Secondary button
 click on ID button to search
Overall GPA
Parent/Guardian
Pass/Fail Grading Mode
(course)
Phone Number
Pre-Banner Summary
Hours
Preferred First Name
Prefix with Name
Prerequisites by
Course
Prerequisites by
Section
Previous ID Number
Previous Names
Prior College(s)
Probation
Registered Courses
Repeat Flag
Residency
Restrictions on Course
SHATERM or
SHASUBJ
SOAFOLK
SSASECT
informational only
SPAIDEN or
SPATELE
SHAPCMP
click on Address button
SPAIDEN
SPAIDEN
SCAPREQ
SSAPREQ
SPAIDEN
SPAIDEN
SOAPCOL
SGASTDN,
SHATERM, or
SHASUBJ
SFAREGQ,
SFAREGS, SFAREGF
SHATERM,
SHASUBJ, or
SHACRSE
SGASTDN
SCARRES
Restrictions on
Section
SSARRES
Roster
SAT Test Scores
Schedule
Enrollment/Approval
Code Form
Sections Offered by
Term
Social Security Number
(search for SSN)
Social Security Number
(search by SSN)
SFASLST
SOATEST
SWAENRL
Social Security Number
(search by name, birth
GUIALTI/GWISRCH/
GUITINH
SSASECQ
grade mode = P
cumulative total of course work
NOT detailed in Banner
Course Pre-Req & Restriction
block
Section Test Score & Pre-Req
block
click on Previous button
click on Previous button
Academic Standing
It is best to use SFAREGQ or
SFAREGF to query the record.
 SFAREGQ displays days,
time, and instructor
 SFAREGF displays courses
and statuses
college, level, major,
classification, etc. as
displayed in General Catalog
college, level, major,
classification, etc. for
section registration
Used to change limits and
overrides
query Subj & Crse number
SPAPERS
GOIWSID
When selected, W number will
default into the next selected
form
Searches and audit trail
date, etc.)
Special Course Fees
Student Class Schedule
Student ID Number
Student Type (e.g.,
new, transfer, etc...)
Study Abroad Grades
Subject GPA
Suffix with Name
Term Comments
Term GPA
Test Scores
Time of Class
TOEFL Scores
Transfer Courses
Transfer Course Detail
Transfer Degree
Comment
Transfer Equivalent
Courses
Transfer GPA (Overall)
Transfer Institution
Course Equivalencies
Transferred Degrees
Type of Student (e.g.,
new, transfer, etc...)
Courses Completed
SSADETL
SFAREGQ
SPAIDEN
SGASTDN, SAAADMS
Section Fees block
SHATERM,
SHASUBJ, or
SHACRSE
SHASUBJ
SPAIDEN
SHATCMT
SHATERM
SOATEST
SSASECT
SOATEST
SHATERM,
SHASUBJ, or
SHADEGR
SHATRNS
SHATCMT
(*see also: ISEP)
click on Previous button
Subject GPA block
Term GPA block, above courses
Meeting Time block
also Transfer Courses block
SHADEGR
Level Comment block
SHATRNS
SHATERM
SHATATR
informational only
SHATCMT
SGASTDN or
SAAADMS
SHACRSE
Level Comment block
Reports/Processes/Downloads
SWRAHST
Academic History
Approved course report SWRCTGA
Attribute Report
SWRCATM
Catalog Attribute
SWRCATM
Unofficial transcript of
student’s record
Used by registrar’s
office/catalog proofing
Error report—attributes exist
on the schedule but not in
Catalog
Error report—attributes exist
of
Report
Catalog Prerequisite
Report
Catalog Proof Report
Class Roster
Course Detail Report
Course Enrollment by
Day
Course Restrictions
Report
Degree list by College
on the schedule but not in
Catalog
SWRPREQ
SWRCTGP
SWRSLST
SWRCTGA
SWRCEBD
Used for catalog proofing
SWRCTGR
SWRDEGA
List of degree applicants by
college
Degree Appl/Recipient
by Major
SWRDEGM
Departmental Majors
Download
Enrollment by Day
Enrollment Status
Report
Grade Roster—On line
SWRDMDL
Grade Roster (see also
class roster)
Instructor/Faculty
Report
Override process
Override report
SFRSLST
Prerequisite Check
SWRPQCK
SWRCEBD
SWRENRL
SFAALST
SFASRPO
SWRROVR
Schedule Pre-requisite SWRSPRQ
Report
SWRSCHP
Schedule Proof Report
STUDENT ACCOUNTS FORMS
SFARGFE
TSAAREV-Account
Detail Review
TSICSRV-Customer
Service Inquiry
Clear students’ restrictions
Report of issued override codes
–updated 6/13/2012
May only be used if prereq
checking is active
There is only a .lis file—may
want to consider a .xls or .tsv
file
Used by registrar’s office for
proofing purposes
SWRSCHR
SWRSCHT
SWRSTXT
SWRSTCC
GUIALTI
Social Security Lookup GOIWSID
Summerstart Open
Sections Rpt
On-line form used for inputting
grades
SWRINST
Schedule Detail Report SWRSCHD
SWRSDWN
Schedule Download
Schedule Restrictions
Report
Schedule Term Report
Schedule Text Report
Section Text-Changes
and Corrections
Social Security Lookup
Applicants by Major—after
running report, make a note of
report #. Input # into SWRAHST
to run histories.
Download and Report – GPA,
Advisor
Course enrollment by day
Enrollment report by department
SWRSSOS
Reports all text fields
Changes made to published
Timetable
Search by SSN or B-date—have to
have appropriate permissions to
see SSN
Search by SSN—have to have
appropriate permissions to see
SSN
Used by Summerstart advisors
Registration Fee Assessment Rules
Ins and outs of each detail code
Sums detail codes, you don’t see the ins and
outs of each transaction

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