LinkSite for WorkSite

Brochure
Perform compliant
file sharing
LinkSite for WorkSite
Brochure | LinkSite for WorkSite
LinkSite for WorkSite
“Personal cloud services …
represent a serious security
and compliance threat for an
IT organization, because
employees can share
corporate documents with
third parties, or store
documents on home PCs and
other personal devices,
completely out of an IT
organization’s control.”
Sharing confidential information across the firewall
Customers and their partners depend upon the ability to share confidential information across
the firewall for effective collaboration. Today’s mobile workforce also demands a mechanism for
synchronized access to business content across mobile devices and desktops. But businesses
face a growing challenge to keep sensitive information secure, even when that information
goes outside the corporate firewall. With the arrival of consumer-grade applications that offer
convenience but lack the necessary controls, CIOs are challenged to offer viable alternatives that
enable external parties to send and receive information intuitively, conveniently, and securely,
while appropriately containing data and providing a way to audit its access.
LinkSite for Autonomy WorkSite
The LinkSite module for WorkSite enables organizations to share and collaborate on files with
colleagues, customers, and business partners. Using LinkSite, you can share select documents
or folders from WorkSite with anyone outside the enterprise using HP Flow CM, HP Autonomy’s
intuitive, cloud-based file sharing and synchronization service. LinkSite provides a single
interface to share, view, edit, and search content, giving users a powerful integrated experience
that increases productivity and improves customer service. LinkSite combines the simplicity of
consumer services with enterprise grade security and a comprehensive audit trail to provide
consistent stewardship over all business content.
Document collaboration by email can create confusion as numerous versions cross in transit,
straining servers and increasing storage costs. Many leading companies react to this by
restricting large files from being emailed. While consumer file sharing solutions provide
an alternative, they fragment content across multiple disconnected systems, exposing
organizations to potential risk and making it harder to govern their content. LinkSite eliminates
the confusion and mitigates risk by providing you with the simplicity of consumer services
and enterprise grade security, along with a comprehensive audit trail to enable consistent
stewardship over your business content.
For CIOs, LinkSite answers the question users often ask, “How do I safely and easily share my
confidential documents in WorkSite with my clients and business partners?” Using LinkSite,
enterprises can now share select documents or folders/workspaces from WorkSite with any
user inside or outside the enterprise, via HP Flow CM.
HP Flow CM user interface – simple and intuitive for external users
HP Flow CM users experience an easy to use, consumer interface that enables collaboration and
synchronization of content between desktop computers, tablets and smartphones.
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Brochure | LinkSite for WorkSite
Alleviate the email burden
LinkSite provides an alternative to the challenges that are common in organizations that rely on
email for file sharing and device synchronization. These challenges include:
• Sending iterative copies of documents via email creates undue confusion for the sender and
recipient and introduces the risk of producing the wrong version
• Emailing document copies breaks the integrity of the version chain, requiring WorkSite users
to import attachments as new versions
• File size limitations and the burden placed on email servers
• Compliance officers and Records Managers want all client correspondence and documents
removed from email and maintained in the system of record
LinkSite minimizes these challenges, reduces confusion, and mitigates risk by sending a secure
link to the file, enabling users to collaborate on a single document instance and reduce the risk
of orphaned versions.
Maintain electronic file integrity
LinkSite is the only secure file sharing solution that maintains the integrity of the
comprehensive electronic file, displaying internal documents alongside documents shared in
the cloud. Because content in HP Flow CM is visible and accessible from within the workspace,
WorkSite users can search, access, edit, and compare documents across both environments
within the context of the engagement.
LinkSite tracks HP Flow CM content in the WorkSite audit trail to provide WorkSite users with a
secure, audited, and integrated alternative to third-party file sharing tools.
“Given the IT organization’s
responsibility to protect the
enterprise’s information
assets, file sharing and
transfers to uncontrolled
locations represent a great
and growing security threat.
Many of today’s offerings do
not fully meet enterprise
control needs for security,
compliance, and
management.”
—From the Gartner MarketScope for Enterprise
File Synchronization and Sharing,
published February 12, 2013
Secure Send with LinkSite Options
Extend the scope of WorkSite beyond the firewall
LinkSite extends your investment in WorkSite and addresses the increasing need to share
information securely with external parties. Internal users continue to use WorkSite as they
always have, with extended document menu options that enable secure file sharing and the
creation of a “LinkSite” for ongoing and secure collaboration. Unlike traditional extranets that
require IT to create websites and register users, LinkSite creates the container in HP Flow CM,
and users are provisioned automatically. LinkSite even mines the WorkSite correspondence
folder to suggest external collaborators. No IT involvement is required.
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Brochure | LinkSite for WorkSite
Features and benefits
Intuitive, secure file sharing
LinkSite connects WorkSite with HP Flow CM, HP’s
intuitive, consumer-friendly, cloud-based file
sharing and synchronization service. Content in HP
Flow CM can be synchronized across any Internetenabled device.
Maintain workspace integrity
Extend the workspace view of information
within the enterprise to the cloud for compliant
collaboration and improved customer service.
Search, revise, and compare content in the
cloud repository from within the WorkSite client,
maintaining the integrity of the electronic file.
Leverage automation
Save time by automatically suggesting
collaboration partners based on existing email
collaboration in the workspace and increase
responsiveness through automatic notification
when content is added or modified in HP Flow CM.
Synchronize files across devices
HP Flow CM enhances employee productivity by providing access to files and documents from
anywhere, on any device. Users can store, manage, view, and print documents from mobile
devices. Even more, users can view or edit documents offline and then automatically re-sync files
with any changes when they reconnect to the Internet using the integrated HP Flow Sync tool.
Mind the gap between the consumer and the enterprise
There’s a big gap between consumer solutions and the regulatory demands placed on the
enterprise. Organizations have to ensure data security, particularly in a world with increased
risk of cyber-attacks, maintain a full audit trail for documents, and apply retention policies.
LinkSite bridges this gap, delivering an enterprise-grade environment that offers the ease-ofuse and simplicity of a consumer solution. By directly linking WorkSite and HP Flow CM, LinkSite
provides a single, integrated, intuitive, and compliant method for external file sharing and
collaboration that maintains visibility, stewardship, and control within the enterprise content
management system.
To learn more about LinkSite and the unique attributes of WorkSite and HP Flow CM, download
our product brochures:
WorkSite: Intelligent Document and Email Management Brochure
Compliant, audited, secure
Tight integration with WorkSite enables a single,
unified audit trail that tracks activities across
WorkSite and HP Flow CM, maintaining visibility
and mitigating risk. Password protection and
auto expiry of secure links protect your electronic
assets in the cloud.
Reduce risk
Using email for document collaboration creates
confusion, as numerous different versions are
passed between users. LinkSite minimizes the
confusion by sending a secure link to the file,
enabling collaboration on a single document
instance and reducing the risk of orphaned
versions.
Streamline email
By sending a secure link only, LinkSite eliminates
large files from clogging email servers, improving
email performance, and lowering email storage
costs.
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HP Flow CM: Cloud-based, File Sharing and Synchronization Brochure
Learn more at
autonomy.com/LinkSite/
About HP Autonomy
HP Autonomy is a global leader in software that processes human information, or unstructured
data, including social media, email, video, audio, text and web pages, etc. Autonomy’s powerful
management and analytic tools for structured information together with its ability to extract
meaning in real time from all forms of information, regardless of format, is a powerful tool for
companies seeking to get the most out of their data. Autonomy’s product portfolio helps power
companies through enterprise search analytics, business process management and OEM operations.
Autonomy also offers information governance solutions in areas such as eDiscovery, content
management and compliance, as well as marketing solutions that help companies grow revenue,
such as web content management, online marketing optimization and rich media management.
Please visit autonomy.com to find out more.
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respective owners. The information contained herein is subject to change without notice. The only warranties for HP products
and services are set forth in the express warranty statements accompanying such products and services. Nothing herein
should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions.
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