November - Carbon County Library System

November - Carbon County Library System

CARBON COUNTY LIBRARY BOARD MINUTES
Carbon County Library System
Rawlins Library
Monday, November 23rd, 2015
The meeting was called to order at 12:03 pm by Julie Evans, Vice-Chair. A quorum was
declared.
ROLL CALL: Julie Evans, Vice-Chair; Gail Lorick, Secretary/Treasurer; Tom Callison,
Member; Joyce Menke, Member; April Martinez , Co-interim Director; Kimberly Jones ,
Co-interim Director
A motion was made to approve the agenda for the November 23, 2015 meeting of the
Library Board. Callison made motion, motion carried.
A motion was made to approve the minutes for the October 19, 2015 meeting of the
Library Board. Menke made motion, motion carried.
Customer comments and correspondence:
 Thank you letter from the Wyoming Frontier Prison
 Email request for the library to fix the curb and gutter on the south side of the
building
 Facebook thank you for the teen glow party
 Parent comment on the 3Doodler program
A motion was made to accept the financial reports and pay the vendors. Callison made
motion, motion carried.
Foundation Report: (informative)
Friends Report: (informative)
 LSRV Friends of the Library report
o The LSRV FOL will be reimbursing CCLS for the purchase of a
replacement public laptop.
 Rawlins Friends of the Library report
o Next meeting will be held in January 2016
 Saratoga Friends of the Library report
o Evans will speak to the BOCC library liaison about the air conditioning at
the Saratoga Library.
Co-interim Directors, Kimberly Jones and April Martinez, presented the Director’s
Report.
Unfinished Business:
 A discussion was held on waiting to review if an amendment is needed in Spring
2016.
 The Executive Director search was discussed. The interview committee has
agreed to send an employment offer to M. Noelle Neff.

A discussion was held on the library buildings maintenance needed. A tour of the
Saratoga Library was given to show the maintenance needed at that location.
Menke will request to be on the December 1st, 2015 BOCC agenda to discuss
the building maintenance needed.
A motion was made to go into executive session at 1:15 pm for personnel issues.
Menke made motion, motion carried.
Board returned to open session at 1:42 pm. A motion was made to approve the
minutes of executive session, Callison made motion, motion carried.
New Business:
 A motion was made to approve the revised Policy 1.4 Relationship with
Community as drafted. Menke made motion, motion carried.
 Library Board members signed the vote by proxy paperwork regarding the new
Policy 3.8 Use of Library & Personal Vehicles. Lorick made motion, motion
carried
 A motion was made to approve the revised Policy 4.2 Compensation as drafted.
Callison made motion, motion carried.
 A motion was made to approve the revised Policy 4.26 Reimbursement for
Expenses/Travel/Mileage as drafted. Menke made motion, motion carried.
 A motion was made to approve the revised Policy 5.5 with removal of “under the
age of 13.” Menke made motion, motion carried.
 A motion was made to approve the revised Policy 5.7 Communication with the
Media as drafted. Menke made motion, motion carried.
 A motion was made to approve the revised Policy 5.14 as drafted. Lorick made
motion, motion carried.
 A motion was made to accept the Bank of Commerce as the depository for
Carbon County Library System for 2016. Callison made motion, motion carried.
 The discussion regarding board meeting video/audio discussion was tabled until
December
Comments from the floor:
 BOCC voted to sign the 2002 Ford Excursion title over to the library. Martinez
and Jones will look for vehicle insurance and contact Gwynn Bartlett, Carbon
County Clerk, for the next step in the process.
There being no further business, the Vice-Chair declared the meeting adjourned at 2:05
pm. The next Library Board meeting will be December 21st at 12:00 pm at the Rawlins
Library.
_______________________________
Gail Lorick, Secretary/Treasurer