File - Lovegevity University

Introducing Myself and My Services To
Potential Clients
D’s Creative Events
PO Box 888
Elizabethtown, KY 42701
[email protected]
Congratulations on your engagement!
This is a special and exciting time in your life. D’s Creative Events is
here to help you throughout the wedding planning process to ensure that
every step reflects the two of you and includes everything that is
important and special to you! In addition to weddings, I also offer
planning services for bridal showers, bachelor and bachelorette parties,
rehearsal dinners, receptions and after parties. My work will be
dedicated to making the planning process and your special day as fun,
creative and stress free as possible. The day is all about the two of you
and you should be able to enjoy it to the fullest.
Please contact me to see what D’s Creative Events and I have to offer you.
Together we can enjoy the journey!
Our initial meeting will be held at Back Home Restaurant. I will
welcome the couple with a beverage and treat them to a slice of “Cobbler
of the Day”.
Our discussion will begin with questions about the two of them and what
brought them to this wonderful and exciting time. I will then share
some of my event planning philosophy with them. The meeting will
focus on establishing a good rapport and the beginning of a working
friendship. One of the keys to a success relationship is to listen and
annotate what has been discussed.
I will also provide the couple with a Client Folder that will include the
information on the following slides, my complete contact information and
a copy of my brochure which can be found at the end of the presentation.
If you decide to work with me there will be many more
questions. Here are some other topics that would need to be
discussed:
 Invitations
 Dresses for the Bride and her Maids
 Attire for the Groom and his Men
 Ceremony Plans
 Ceremonial Music
 Photography and Videography
 The type of Food and Beverages
 Transportation
 Thoughtful Thank You momentos, including favors and
wedding party gifts
Note:
The additional profile questions will be reviewed at
subsequent appointments and are not included in the initial material.
Bridal Shower Ideas and Themed Parties
 Tea
Party Shower
 Great
Gatsby Shower
 Lace
& Pearls Shower
 Sweet
Ice Tea Soiree
 Backyard
Party
 Wine
/ Food Tasting
 Tie
the Knot Nautical
 All
White Party
 Engagement
Party, Bridal Shower, Bachelor & Bachelorette Party
Planning
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Cost to be Negotiated
 Invitation Assembly
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$30.00/hour, not including postage
 Welcome
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Gift Basket Assembly
$30.00/hour
 Wedding
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and Mailing
Party Gift Planning & Coordination
Favor Assembly - $30.00/hour
Ashby Wedding & Event
Planning
Jeannie Ashby – Owner
270-300-7879
www.ashbyevents.com
La Te Da
Nesie – Owner
270-360-0340
www.latedadesigns.com
 A Formal Affair
– Formal Affair
 An Informal Affair
 Weddings by the season
 A Semi
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Weddings: Religious ceremony, full reception,
wedding party tuxedos and gowns and an amazing
location.
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Dresses: Ball or Empire Gown are best for formal
weddings
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Men Attire: Formal Attire - Tuxedos
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Colors: Light, earthy and pastel colors are
appropriate in daytime elegant gowns. ‘Evening'
colors are darker and richer; such as black, rich red,
green, navy, white, gold, champagne gold & silver .
They are also made of thicker, heavier fabrics.
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Invitations: The invitation itself should have a
sheet of tissue laid over the invitation to protect the
ink and to lend an air of formality to the wedding
invitation. A separate reception card is not required
but can be added. An outer and inner envelope are
also required. The ink is always black in a formal
wedding invitation. Never include instructions for
gift registries in your invitation.
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Favors: Candy Tin, Personalized Candle
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Weddings: Formal and informal
components mixed together to
incorporate tradition and ideas from the
couple’s favorite event and location.
Dresses: Mermaid and Balloon style are
best after sundown, A-Line or Sheath are
appropriate for semi - formal weddings
Men Attire: Suits and Ties, dark or light
depending on the season and time of day.
Colors: Evenings/Winters, Navy, Black
or Dark Gray. Daytime/Summer, wear
lighter colors and fabrics.
Invitations: Depending on the time of
the wedding semi-formal invitations can
mean different things. Lean toward a
more formal look for an evening
wedding, but slip into light colors and
fabrics if it's a daytime wedding.
Favors: Candy Tin, Personalized Jams
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Weddings: Informal weddings can
be beautiful, heartwarming and
intimate. It also allows love to be the
star of the day.
Dresses: Asymmetrical, because of
its unusual appearance.
Men Attire: Consider the location,
the range of creativity is endless.
Colors: Non-Traditional Colors
Invitations: Can be handwritten or
very simple in nature. The wording
typically describes the degree of your
wedding’s formality.
Favors: Homemade cookies,
Buttons or anything homemade and
fun.
Spring: Floaty fabrics like chiffon, strapless or spaghetti straps for dresses. Pastel colors for men and
women; Seed packets or small plants for party favors. Tulips, Iris, Roses can be used in bouquets or wreaths.
Summer: Silk organza, chiffon and strapless for dresses, Seersucker or white jackets for the groom. Lemon
Yellow, Orange, Red, Shades of Blue like the ocean for colors. Sunglasses or homemade jams or jelly for
party favors. Bouquets can be made of sunflowers, daises, roses and babies breaths.
Fall: Satin or heavy fabrics and beige for dresses. Warm colors of tweed and wool for the groom. Colors of
gold, brown, purple, burgundy and hunter green. Apples in burlap bags, personalized maple syrup for guest
favors. Bouquets can be made of Gerbera daisies or chrysanthemums in fall colors.
Winter: Heavier fabrics like satin with long sleeves and fur trim for dresses. Formal black tux with plaid or
silver accents for the groom. Colors to use are white, icy blue, silver, red, green or gold. Hot chocolate mix
or wool gloves for guest favors. Bouquets can be made of roses, holly and chrysanthemums.
How long have you been planning events?
I have been planning all types of events for companies, military organizations, church, past
employers, acquaintances, family and friends for over 15 years. I am just starting out as an
event planner and very eager to work with you on your event.
Are you Certified and Licensed?
Yes, I am certified by the Wedding Planning Institute and Licensed in the State of Kentucky.
What can we expect if we work with you?
Professional service, attention to details and respect for your vision.
Do you have additional staff that work with you?
Yes, I have a certified partner, as well as, several well trained people that are ready to lend a
hand whenever needed to ensure that your event is everything you want it to be.
Can you work within a limited budget?
Absolutely! A beautiful and personal wedding is not dependent on how much money you spend.
*A few ideas for addressing budget challenges:
Stationary Items - For those with a web site, ‘Save the Dates’ announcements can be
sent to friends or family that are not online. Creating your own invitations can cost less
than having them typeset and can be very personal.
Food Options – A family potluck or a brunch reception can cost less. Also a more limited
selection of foods and keeping bar options to one or two choices.
Decorations – A natural setting means that outdoor ceremonies often need far fewer decorations.
There is also web sources for brides to buy decorating materials from other brides for a fraction of
the cost to buying them new.
Tell us about a time you had to think on your feet to prevent an event disaster.
While hosting an organizational tea all the performers where running late for different reasons, so instead of
following the well organized program that had been printed, I rearranged the performers as they arrived to
keep the program moving. The event was still a success.
If budget is a concern there are lots of things we could discuss so please don’t let that keep you from
calling!!
Some of the areas that we can work on together are outlined
in the slides that follow or will be addressed in future
meetings. Please be sure to ask any questions that you have
as we look through them:
Contracts – End of Presentation
Wedding License
Bridal Party Checklist
Additional Services I can provide
Packages Offered
Preferred Vendors
For anyone wishing to get married in Hardin County, Kentucky, they need to obtain a Marriage License. The
license is active that day after receiving it in the Hardin County Clerk’s office and is valid for 30 days. It is
only valid for use in the state of Kentucky. There are no blood tests required and no waiting period.
No marriage in Kentucky will be legally recognized without a valid marriage license. Both parties must
appear together in person to apply for the license.
When applying for the license you need to bring $35.50, driver’s license, birth certificate and/or social
security card. The bride and groom will be asked to provide the following:
• Social Security Number; Occupation
• Current Address
• Marital condition (Number of previous marriages, with a copy of divorce decree is recent)
• Date of birth; Relationship to one another
•
Race
• County/City and State of birth
• Mother’s Full Maiden Name; Father’s Full Name
Hardin County and Jefferson County Circuit Court Judges perform marriage
ceremonies at the County Courthouse Monday through Friday (except federal holidays)
by appointment.
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Schedule your appointment with a presiding judge:
 Judge Fields
Jefferson County 502-426-5511
 Judge Hunter
Jefferson County 502-649-5488
 Judge Goodman
Hardin County 270-272-3130
Obtain a marriage license from the County Clerk’s Office for $35.50
Bring the following : $10.00 cash donation & Photo ID’s
You may bring as many guests as you would like, but everyone in your party must
pass through courthouse security to enter. Cellular phones are NOT allowed in the
courthouse. Cameras are allowed for weddings ONLY!
Maid/Matron of Honor
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Helps the bride select attire for the bridesmaids
Helps address invitations and place cards
Attends as many prenuptial events as possible
Organizes bridesmaids gift to the bride. Usually gives an individual gift to the couple
Makes sure that all the bridesmaids, flower girl, and the ring bearer are at fittings, the rehearsal and the ceremony
on time
Is expected to attend the rehearsal and is included in the rehearsal dinner
Walks in the processional and recessional
Holds the groom’s wedding ring
Helps with the bride’s gown
Arranges the bride’s veil and train before the processional and recessional
Makes sure the bride’s gown is “picture perfect” throughout the day
Holds the bride’s bouquet during the ceremony
Witnesses the signing of the marriage certificate
Stands in the receiving line
Keeps the bride on schedule
Helps the bride change into her going away clothes
Pays for own wedding attire and transportation to the wedding
Bridesmaids
Groomsmen
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Assists the Maid of Honor as requested
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Participate in party for the groom, if there is one
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Attend as many prenuptial events as possible
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Possibly host or co-host a party of shower (optional)
Contribute to the ushers’ gift to the groom. Usually gives an
individual gift to the couple.
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Assist the bride with errands
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Contribute to bridesmaids’ gift to the bride. Usually gives an
individual gift to the couple.
Expected to attend the rehearsal and are included in the rehearsal
dinner
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Are expected to attend the rehearsal and are included in the
rehearsal dinner
Review any special seating situations with the head usher before
the ceremony begins
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Hand each guest a program when they are seated
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Put the aisle runner in place after the guests are seated and before
the processional begins
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Remove pew ribbons one row at a time, after the ceremony
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Close windows and check pews for programs or article left behind
after the ceremony
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Arrive at dressing site promptly
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Walk in processional and recessional
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Possibly participate in receiving line
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Dance with ushers and single male guests
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Help gather guests for the first dance, cake cutting, and
bouquet toss
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Are prepared to direct guests to the reception site (having extra
maps available, if used)
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Participate in bouquet toss, if single
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Look after the couple’s elderly relatives or friends
Participate in garter toss, if there is one, and encourage other
single men to participate
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Pays for own wedding attire and transportation to the
wedding
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Coordinate return of rented apparel with head usher or best man
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Pay for own wedding attire and transportation to the wedding
Best Man
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Organizes a pre-wedding party for the groom
Coordinates the users’ gift to the groom. Usually gives an individual gift to the couple
Is expected to attend the rehearsal and is include in the rehearsal dinner
Gets the groom dressed and to the ceremony on time
Makes sure the groom’s wedding related expenses are prepared (Officiant fee, tips, etc.)
Makes sure the groom has the marriage license with him
Delivers any payments to Officiant, sexton, and ceremony musician(s), as prearranged
Enters the sanctuary with the groom
Takes care of and holds the bride’s wedding ring
Makes sure all ushers are properly attired and in place on time
Witnesses the signing of the marriage certificate
Helps welcome the guests at reception
Offers first toast to bride and groom at reception
Dances with the bride, maid of honor, mothers, and single female guests
Helps the groom get ready for the honeymoon
Gathers up and takes care of groom’s wedding clothes after he changes
Has a car ready for the bride and groom to leave the reception or perhaps drives them to their next
destination
Head Usher
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Expected to attend the rehearsal and is included in the
rehearsal dinner
Receives any lists of guests who are to be seated in a
specific pew and is aware of importance and sequence of
seating guests, such as the mothers and grandmothers of
the bride and groom
Makes sure that programs, if used, are handed to guests
when they are seated
Makes sure that people who are designated to receive
special flowers or corsages do, if the flowers have not
been delivered to the recipients beforehand
Checks that all ushers are dressed properly and wearing
their boutonnieres on the left side, stem down
Makes sure that the ushers know how to greet guests,
how to offer an arm to single woman guest and how to
precede a couple to their seats
Helps gather the wedding party for photographs either
before or after the ceremony and that transportation
arrangements have been made for all members of the
wedding party from the ceremony
Completes entire groomsmen and usher checklist, as
needed
Mother of the Bride
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Hosts an engagement party (the bride’s family traditionally
gets the first opportunity)
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Helps couple to decide on sites or assists in making other big
planning decisions
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Usually contributes to the wedding budget
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Assist the bride in putting together the family’s guest list
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Offer suggestions for special family of ethnic ceremony
traditions
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May help bride to shop for wedding gown and accessories
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Chooses own wedding day outfit (may consult with mother
of the groom about formality)
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On wedding day help bride get ready
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May accompany daughter and husband to ceremony
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Walk in recessional with husband following wedding party
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Greet guests in receiving line
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May be announced along with husband
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Sit in an honored place at parent’s table
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May assist with coordinating vendors
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May host a post-wedding brunch
Bridesmaids
Flower Girl
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Dress and accessories should be paid for by her
family
Attends the rehearsal although she usually does not
attend the rehearsal dinner
In the processional, walks alone directly before the
bride and her father
Often scatter petals from a basket she holds, although
this is sometimes too overwhelming a responsibility
for a young girl to manage in front of a large group of
people. It is usually easier for her to carry either a
small basket of flowers or a tine nosegay of flowers
similar to those carried by the bridesmaids.
In the recessional, walks with the ring bearer, directly
behind the couple
The bride may hire a babysitter or ask one of the
bridesmaids to look after the flower girl, to be in
charge of checking her appearance and making sure
she is present for formal pictures, helping her
manager her food at the reception, and escorting her
to the ladies room
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Dress and accessories should be paid for by his family
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Attends the rehearsal although she usually does not
attend the rehearsal dinner
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He immediately precedes the flower girl in the
processional
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Carries either the actual rings or a facsimile of the rings
(often a practical idea), on a white velvet or satin
cushion. If the rings are genuine, they should be fastened
to the cushion with a very thin thread or placed of a
firmly fixed hatpin. The best man takes the rings from
the cushion at the right moment
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Walks with the flower girl in the recessional, directly
behind the bride and groom
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The bride may hire a babysitter or ask one of the ushers
to look after the ring bearer, to be in charge of checking
his appearance and making sure he is present for formal
pictures, helping him manager his food at the reception,
and escorting him to the men’s room
 Invitation
Ordering
 Gift
Baskets & Candy
Bouquets
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All Occasions
Day of Details:
Initial Complimentary consultation
60 Day Planning Period
One in person meeting to finalize details (45 days
prior)
Vendor referrals with exclusive discounts when
available
Monthly checklist
Vendor Confirmations
Event day itinerary
30 day walk through of venue (1 Hour)
Event Day Management (12 Hours)
Collection of personal décor items on rehearsal day
Rehearsal coordination (1 Hour)
Ceremony/Reception set up
On site event emergency kit
Distribute final payments and gratuities.
Planning Services:
Consultation: Plan events with client
Timeline: Create a step-by-step “Day Of” Itinerary
Vendor Coordination: Start to finish direction of
all vendor details
More Than Day of Details:
All Items in the “Day of Details” package plus:
Five in person meetings/conference calls with
planner of choice
60 hours of creative planning
Pinterest Inspiration Board
One assistant coordinator (10 Hours)
Leave the Details to Us:
All Items in the “More Than Day of Details” package plus:
Ten in person meetings/conference calls with planner of choice
80 hours of creative planning and unlimited email consultation
Arrangement of all vendor consultations
Venue design and layout recommendation
Contract review
Website design (5 Hours)
Budget generation and maintenance
Two assistant coordinators (12 Hours and 8 Hours)
Welcome bags for guests (up to 10 Bags)
Place order for wedding supplies
** Each Package is designed for a guest count of 100. Additional coordinators
will be added at a rate of $25 - $30 per hour for larger parties.
I have developed relationships
with vendors in this area. Let me
capitalize on those relationships
to help make your day everything
you want and more!
I am happy to talk with any
vendors you are interested in and
will work with you and the
vendors on contracts and
logistical details.
FLORISTS:
PHOTOTGRAPHER:
VIDEOGRAPHER:
Helen’s Flowers
1309 N. Wilson Road
Radcliff, KY 40160
270-351-1151
Capture Creative Images
P.O. Box 3321
Radcliff, KY 40160
270-351-8888
Precious Moments
Wedding Video
Louisville, KY
502-876-1539
www.helensflowers.net
www.cccreateimages.com
www.pmweddingvideo.com
The Flower House
849 Dixie Hwy N
Radcliff, KY 40160
270-319-4886
CocoMoe Photography
815 N. Wilson Road
Radcliff, KY 40160
270-351-0815
ICVideo
Louisville, KY
502-592-1575
www.theflowerhouseradcliff.com
www.cocomoephotography.com
www.icvideo.net
DJ’s
BAKERIES:
BRIDAL SHOPS:
Ron’s Sound Stage
1600 Spearhead Division Ave.
Fort Knox, KY 40122
270-613-8513
Cakes of Dreams
512 McPheeters Court
Fort Knox, KY 40121
573-608-6565
BRIDAL WAREHOUSE
723 Hawkins Drive
Elizabethtown, KY 42701
270-769-5785
www.facebook.com/CakeOfDreams
www.rnsoundstage.net
Sounds by James
800 Woodland Drive
Radcliff, KY 40160
270-351-2233
Sugar Fashion Cake
109 N. Mulberry Street
Elizabethtown, KY 42701
270-234-8043
www.soundsbyjames.com
www.sugarfashioncakes.com
www. www.usabridal.com
Laurene’s Bridal &
Formals
330 W. Dixie Avenue
Elizabethtown, KY 42701
270-765-6219
VENUES:
HAIR/MAKEUP:
TUXEDO RENTAL:
BROWN PUSEY HOUSE
128 Cs - 1320
Elizabethtown, KY 42701
270-765-2515
FANTASTIC SAMS
159 E. Lincoln Trail Blvd.
Radcliff, KY 40160
270-351-6699
TUXEDO AVENUE
723 Hawkins Drive
Elizabethtown, KY 42701
270-769-5785
www.louisville.fantasticsams.com/
salons
www. www.usabridal.com
www.brownpuseyhouse.org
Carlson Hall
9210 US Route 60
Muldraugh, KY 40121
502-624-4836
www.knoxmwr.com/Recreation
Mary Kay Consultant
694 Carolyn Street
Muldraugh, KY 40121
502-351-0022
www.marykay.com/RaquelM
GENO’S FORMAL AFFAIR
1910 N. Dixie Hwy,
Town Center
Elizabethtown, KY 42701
270-360-1211
Thank you for taking time to view this presentation. I hope
that I was able to answer many of the questions about
planning your events and the benefits to working with an
experienced and certified wedding/event planner.
Best of luck as you embark on this exciting journey. I look
forward to the opportunity to work with you and assisting in
bringing your event vision to life!
All the best,
Defriece