agenda - Tyler ISD

AGENDA
for the
Regular Meeting
of the
Board of Trustees
JIM PLYLER INSTRUCTIONAL COMPLEX
807 W. GLENWOOD
DR. JACK L. DAVIDSON CONFERENCE CENTER
April 21, 2016
REGULAR BOARD MEETING
Executive Session 5:00 P.M.
Regular Session 7:00 P.M.
NOTICE OF REGULAR MEETING OF THE
TYLER INDEPENDENT SCHOOL DISTRICT
BOARD OF TRUSTEES
Notice is hereby given that on Thursday, April 21, 2016, the Board of Trustees of the Tyler Independent
School District will hold a regular meeting at (Executive Session at 5:00 p.m. and Regular Session at 7:00 p.m.)
at the Jim Plyler Instructional Complex, 807 W. Glenwood, Tyler, Texas. The subjects to be discussed are listed
on the agenda which is attached to and made a part of this Notice.
Individuals with disabilities are entitled to have access to and participate in public meetings. An
individual requiring an accommodation for access to the meeting must notify the Tyler Independent School
District by informing the district’s ADA coordinator in writing 24 hours prior to the scheduled meeting of the
necessity of an accommodation. Upon receipt of this request, the district will furnish appropriate auxiliary aides
and services when necessary to afford an individual with a disability an equal opportunity to participate in and
enjoy the benefits of the board meeting as nonhandicapped individuals enjoy.
If, during the course of the meeting covered by this Notice, the Board of Trustees should determine that
a closed or executive meeting or session of the Board of Trustees is required, then such closed or executive
meeting or session as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et
seq., will be held by the School Board at the date, hour, and place given in this Notice or as soon after the
commencement of the meeting covered by this Notice as the School Board may conveniently meet in such
closed or executive meeting or session concerning any and all purposes permitted by the Act.
Texas Government Code Section:
551.071
551.072
551.073
551.074
551.076
551.082
551.083
551.084
Private consultation with the board's attorney.
Discussing purchase, exchange, lease, or value of real property.
Discussing negotiated contracts for prospective gifts or donations.
Discussing personnel or to hear complaints against personnel.
Considering the deployment, specific occasions for, or implementation of,
security personnel or devices.
Considering discipline of a public school child, or complaint or charge
against personnel.
Considering the standards, guidelines, terms, or conditions the board will
follow, or will instruct its representatives to follow, in consultation with
representatives of employee groups.
Excluding witnesses from a hearing.
Should any final action, final decision, or final vote be required in the opinion of the School Board with
regard to any matter considered in such closed or executive meeting, then the final action, final decision, or final
vote shall be either:
(a)
(b)
in the open meeting covered by the Notice upon the reconvening of the public
meeting; or
at a subsequent public meeting of the School Board upon notice thereof;
as the School Board shall determine.
TYLER INDEPENDENT SCHOOL DISTRICT
BOARD OF TRUSTEES
April 21, 2016
REGULAR BOARD MEETING
Executive Session 5:00 P.M.
Regular Session
7:00 P.M.
JIM PLYLER INSTRUCTIONAL COMPLEX
807 W. GLENWOOD
DR. JACK L. DAVIDSON CONFERENCE CENTER
AGENDA
I. Call to Order
II. First Order of Business - Announcement by the Chairman as to the presence of a quorum,
that the meeting has been duly called and that notice of the meeting has been posted in
the time and manner required.
III. Executive Session will be held for the purposes authorized by the Texas Open Meetings
Act, Texas Government Code Section 551.071 et seq. concerning any and all purposes
permitted by the Act.
A. Texas Government Code Section 551.071
For the purpose of a private consultation with the board's attorney on all subjects or
matter authorized by law.
I. When the governmental body seeks the advice of its attorney about pending or
contemplated litigation or a settlement offer or
II. On a matter in which the duty of the attorney to the governmental body under the
Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly
conflicts with this chapter.
III. Consider legal advice regarding personnel and related action items.
IV. Consider legal advice regarding United States of America vs. TISD Civil Action
Cause No. 5176 - Desegregation
B. Texas Government Code Section 551.072
I. Discussing purchase, exchange, lease, or value of real property
C. Texas Government Code Section 551.074
For the purpose of considering the appointment, employment, evaluation,
reassignment, duties, discipline or dismissal of a public officer or employee.
I. Consider hiring and accepting resignations/retirements of professional personnel.
II. Consider renewals, non-renewals and terminations of contracts for professional
personnel. (To deliberate the appointment, employment, evaluation, reassignment,
duties, and contracts of employees.)
D. Texas Government Code Section 551.076
I. Considering the deployment, specific occasions for, or implementation of, security
personnel or devices.
IV. Reconvene from Executive Session
V. 7:00 p.m. Prayer and Pledge of Allegiance - Mr. Bergfeld
VI. Consider action on items discussed in Executive Session
A. Consider board approval of hiring, accepting resignations/retirements of professional
personnel.
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B. Consider renewals, non-renewals and terminations of contracts for professional
personnel.
VII. Approval of Minutes
A. Approve Minutes of Board Workshop - March 17, 2016
7
B. Approve Minutes of Regular Meeting - March 24, 2016
9
VIII. Special Recognitions
13
IX. 30 Minutes Public Participation
X. Business/Legal/Finance/Consent Agenda
A. Consider approval of 2015-2016 Amended Budget
14
B. Consider approval of Gifts and Donations
17
C. Consider approval of Resolution for Sale of Property for Delinquent Taxes
18
D. Consider approval of Local Policy CDA
21
E. Consider approval and Ratification of a Contract with a Retail Electric Provider
26
F. Consider approval of Purchase of Transportation Pool Vehicle
29
G. Consider approval of Repairs to the Artificial Turf at Robert E. Lee High School
31
H. Consider approval of Paving Improvements to Various District Parking Lots
33
I. Consider approval of Local and Long Distance Telephone Service Agreement
36
XI. Curriculum/Instruction/Consent Agenda
A. Consider approval of Classroom Projector Upgrade
39
B. Consider approval of District Advancement Via Individual Determination (AVID)
Agreement
42
XII. Superintendent's/Staff Reports
A. Quarterly Investment Report
46
XIII. Discussion
A. Tyler ISD Alumni Association
50
B. TISD Board Audit Committee Charter Update (First Reading)
51
XIV. Future Business
A. May 9, 2016 - Board Workshop
B. May 19, 2016 - Regular Meeting
XV. Adjournment
Subject:
Personnel Actions
BACKGROUND INFORMATION
Personnel actions are as indicated.
ADMINISTRATIVE CONSIDERATIONS
Personnel appointments recommended for confirmation have met the
employment prerequisites of the Tyler Independent School District. The
candidates either hold valid certificates or such alternatives as specified
by the Board. Proposed contract renewals for one year term contracts
and one year non-certified contracts for administrators are also
considered.
Recommendations for new appointments are based on interviews,
references, adequacy of preparation, performance records and the
Superintendent’s approval.
The appointments, resignations, retirements, and non-renewals are
subject to the approval of the Board of Trustees.
ADMINISTRATIVE RECOMMENDATION
The confirmation of personnel actions as indicated.
ACTION REQUIRED
Board Approval
CONTACT PERSON
Sharon Roy
04-21-16
5
I. The Administration recommends Board approval of the renewal of the following
one-year term administrative/professional contracts for the 2016-2017 school year:
Barber, Leigh A.
Bjork, Tosha L.
Blain, Kevin
Bosley, Shelly
Brown, Gary
Brown, Tara
Cano, Laura
Chandler, Brandon
Choice, Vanessa
Colston, Tamara
Curry, Rodney
Dunn, Eddie
Faber, George A.
Frazier, Delsenna
Gay, Kenneth
George, Leslie B
Greathouse,Laurie
Hampton, Keri
Hanson, Christy L.
Henderson, Patti
Hittle, Shauna B.
Holmes, Vanessa
Jarnagin, Michelle
Johnson, Denese
Johnson, Jamey R.
Jones, Georgeanna
Jones, Ronald
Jones, Vernora
Kaiser, Forrest
Kegler, Jonathon
Lane, Claude
Loper, Timothy W.
Markle, Bobby
Martin, Johnita G.
Miles, Stacy
Nabi, Gretchen
Naranjo, Guillermina
Orbaugh, John
Perez, Walter
Roach, Christy
Roy, Sharon R.
Sanchez, Rawly
Saul, Joanne
Schwartz, Lisa
Vaughn, Kenneth
II. The Administration recommends Board approval of the renewal of the following
noncertified administrative/professional contract for the 2016-2017 school year:
Olivares, Victor M.
Coker, Janice
Bagert, John .
Parnell, Dawn M.
Priest, Greg
04-21-16
6
MINUTES OF BOARD WORKSHOP MEETING
The Board of Trustees of the Tyler Independent School District held a board
workshop meeting on Thursday, March 17, 2016, at the Jim Plyler Instructional
Complex. The president called the meeting to order at 11:08 a.m., announced the
presence of a quorum and the meeting had been posted in the time and manner
required.
Members present were Andy Bergfeld, president; Dr. Patricia Nation, vice
president; Rev. Fritz Hager, Aaron Martinez, Wade Washmon and Jean
Washington. Rev. Mason was not present
Administrators present were Dr. Marty Crawford, superintendent; Tosha Bjork,
Laura Cano, Dr. Christy Hanson, Shauna Hittle, Jamey Johnson, Ron Jones,
Johnita Martin, John Orbaugh, Dawn Parnell, Sharon Roy, Rawly Sanchez and Ken
Vaughn.
John C. and John M. Hardy, school attorneys, were present.
Dr. Nation made a motion to approve the Certification of Unopposed Candidates
for Single Member District 1 and Single Member District 3 and to approve the Order
Declaring Cancellation of Trustee Election and Election of Unopposed Candidates
for Single Member District 1 and Single Member District 3. Single Member District
6 has two candidates and an election will be held on May 7, 2016. The motion was
seconded by Mr. Martinez and passed by a vote of 6-0.
Dr. Crawford stated that the district is committed to expanding the leadership
capacity within its ranks. Tyler ISD principals and staff have been involved growing
their own leadership skills.
Rawly Sanchez and Ronald Jones, chief administrative officers, provided an
overview of Organizational Health Improvement (OHI). OHI diagnoses the internal
state of an organization as measured by the ten dimensions of Organization Health.
It displays the data in conceptual models that provide frameworks for moving
individuals and teams from Dependence to Independence to Interdependence by
providing a systematic, collaborative process for helping leaders improve their
leadership and organizational skills through the use of effective coaching models.
They reviewed the ten OHI Dimensions, reviewed the improvement cycle, and
discussed the next steps. They then answered questions from the board.
Dr. Christy Hanson, chief administrative officer, provided an overview of The
Breakthrough Coaching. She stated that The Breakthough Coach Models help
education leaders adapt proven business management techniques to the education
environment at both the building and the district levels. This research-based
program helps education leaders multiply the time spent in classrooms, raise
student achievement and manage the total number of work hours. She stated this
has allowed principals to fulfill the role as instructional leaders and observe
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Board Workshop Meeting
March 17, 2016
Page 2 of 2
classroom instruction for two days each week. She reviewed the next steps and
then answered questions from the board.
Sharon Roy, chief human resource officer, and Laura Cano, deputy chief of staffing
and retention, provided an overview of the new evaluation systems for Texas
principals and teachers known as Texas Teacher Evaluation and Support System
(T-TESS) and Texas Principal Evaluation and Support System (T-PESS). They
reviewed the differences between the new T-TESS and the old appraisal system
known as Professional Development and Appraisal System (PDAS). They
discussed the domains, the rubric ratings, and continuous improvement. They
reviewed the T-PESS and explained the evaluation process and alignment to the
Texas Leadership Standards. Mrs. Roy stated that the district is in the
implementation phase that has included over sixty district and campus level
administrators attending the trainings.
District level leaders are currently
developing action plans in the areas of teacher training, evaluation timelines, local
policy, aligning informal observations and walkthroughs to T-TESS rubric to ensure
consistency, identifying and selecting the system to collect and maintain all
evaluation rubrics and pre and post conference notes and finalizing the templates.
They then answered questions from the board.
Trustees adjourned to executive session at 12:09 p.m. Mr. Bergfeld stated there
would be possible action to follow.
Trustees reconvened in open session at 1:30 p.m.
Regarding items from executive session, Mr. Washmon made a motion to accept
the resignation of Dr. Joe Coburn, executive director of administration, as listed in
Personnel Item I. The motion was seconded by Mr. Martinez and passed by a vote
of 6-0.
The meeting adjourned at 1:31 p.m. following a motion by Rev. Hager seconded by
Mrs. Washington and a vote of 6-0.
APPROVED:
/s/ Gina Orr
Gina Orr, Secretary
/s/ J.A. Bergfeld
J.A. Bergfeld, Board President
8
MINUTES OF REGULAR MEETING
The Board of Trustees of the Tyler Independent School District met in regular
session on Thursday, March 24, 2016, at the Jim Plyler Instructional Complex.
The president called the meeting to order at 6:00 p.m., announced the presence
of a quorum and the meeting had been posted in the time and manner required.
Members present were Andy Bergfeld, president; Dr. Patricia Nation, vice
president; Aaron Martinez, Jean Washington, and Wade Washmon. Rev. Fritz
Hager and Rev. Orenthia Mason were not present.
Administrators present were Dr. Marty Crawford, superintendent; Tosha Bjork,
Laura Cano, Dr. Joe Coburn, Jan Coker, Dr. Leslie George, Dr. Christy Hanson,
Shauna Hittle, Dr. Jamey Johnson, Ron Jones, Tim Loper, Johnita Martin, John
Orbaugh, Dawn Parnell, Sharon Roy, Rawly Sanchez, and Ken Vaughn. John M.
Hardy, school attorney, was present.
Trustees adjourned to executive session at 6:01 p.m. Mr. Bergfeld stated there
would be action to follow.
Trustees reconvened in open session at 7:03 p.m.
Mr. Martinez offered prayer and led the Pledge of Allegiance.
Regarding items discussed in executive session, Dr. Nation made a motion to
approve the retirement of Donna Bundy, principal of Birdwell Elementary School
as listed in Personnel Item I. The motion was seconded by Mrs. Washington and
passed by a vote of 5-0.
Mr. Washmon made a motion to approve the hiring of Mary Russell as executive
director of financial services as listed in Personnel Item II. The motion was
seconded by Mrs. Washington and passed by a vote of 5-0.
Mrs. Washington made a motion to approve the minutes of the board workshop on
February 10, 2016 and the regular meeting on February 18, 2016. The motion
was seconded by Dr. Nation and passed by a vote of 5-0.
The Board recognized the efforts of the two District students of the month for
March. Jacob Rifkind, a fifth grade student at Dixie Elementary School, is the
Elementary Student of the Month and the Secondary Student of the Month is
Brandy Branham, an eighth grade student at Moore Middle School.
Congratulations to these students for their hard work and dedication.
The board congratulated Lorelai Walker, a fifth-grade student at Bell Elementary
Global Communications Academy. She shared her leadership experience recently
at The Leader in Me Symposium in Dallas. The only delegate from East Texas
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Regular Meeting
March 24, 2016
Page 2 of 4
selected to speak at the symposium, Lorelai spoke to over 500 educators on her
personal journey with hearing loss in a speech titled, “Turning My Can’t into Cans.”
The board recognized Kim Berry at Dogan Middle School as the Teacher of the
Month for March.
Congratulations to Eddie Hill, a teacher at Rice Elementary School, for being
selected as the 2016 Outstanding Elementary Educator of the Year by Academic
Awards Rodeo. Three teachers from East Texas are selected each year and
recognized at the Rodeo Awards Celebration.
Heroes for Education is the theme for this school year. Each month we will
recognize a teacher, staff member, organization or community group for
embodying Tyler ISD’s mission and objectives; going above and beyond; and
acting as an ambassador for Tyler ISD on and off campus.
The board recognized Trinity Mother Frances Hospitals and Clinics for their
support of Tyler ISD students through Project SEARCH. Project SEARCH is a
unique partnership between TMFHC, Tyler ISD, the Department of Assistive and
Rehabilitative Services (DARS), Winning Edge Employment Services, and the
Andrews Center Behavioral Healthcare System that educates and trains Tyler ISD
students with disabilities for today’s workforce. Eight Tyler ISD students are
currently participating in rotations of 10-week internships in a variety of areas
throughout the hospital and clinics. Project SEARCH at Trinity Mother Frances
Hospitals and Clinics is proving to be a huge success as the partnership continues
to grow stronger.
Mr. Bergfeld stated that five requests were submitted to speak to the board during
public participation. Lawrence Hodges, Ethel Hawkins, Tara Sophia Roshan,
Jakeilan Smith with Vanessa Holmes, and Bob Brewer addressed the board.
Regarding the Business/Legal/Finance/Consent Agenda Items, the board pulled
the approval of Gifts and Donations for individual consideration.
Mr. Washmon made a motion, seconded by Dr. Nation to approve the following:
 Approval of 2015-2016 Amended Budget;
 Approval of Notice of Election for Publication for the Trustee Election;
 Approval of Painting Proposals from Braswell Paint Company for Robert E.
Lee High School in the amount of $528,400, Watson Commercial Painting
for Clarkston Elementary in the amount of $106,940 and for Orr Elementary
in the amount of $103,580. The total cost for the 2016 Paint Projects,
including $30,000 for owner’s contingency, will be $768,920 ;
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Regular Meeting
March 24, 2016
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

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


Approval of contract with TDR in the amount of $716,000 for HVAC
Renovations at Hubbard Middle School and Kitchen, John Tyler High
School Kitchen and the Professional Development Center;
Approval of contract with McKenzie Tile & Flooring for new carpet at
Caldwell Elementary in the amount of $73,182 and an owner’s contingency
of $5,000 for a project total of $78,182;
Approval of an Easement and Right-of-Way to Oncor Electric Delivery
Company, LLC;
Approval for the Superintendent and/or Chief Financial Officer Entering into
an Agreement with a Retail Electrical Provider;
Approval of Security Camera Monitoring System Upgrade;
Approval of Appointment to the Region 7 Education Service Center
Regional Advisory Committee.
The motion passed by a vote of 5-0.
Dr. Crawford stated the district has received two donations from the Tyler REL
Dugout Club for Robert E. Lee Baseball in the amount of $8,800.00 and $6,300.00.
A donation in the amount of $20,000.00 was received from the Cooperative
Teachers Credit Union for the Teacher of the Year Banquet and a donation in the
amount of $40,969.00 from the Tyler ISD Foundation was received for various
campus teacher grants. He thanked all of these groups for their continued support.
Dr. Nation made a motion to approve the donations. The motion was seconded
by Mrs. Washington and passed by a vote of 5-0.
Regarding the Curriculum/Instruction/Consent agenda, Dr. Nation made a motion
to approve the Memorandum of Understanding with Tyler Junior College for Tyler
ISD Early College High School for 2016-2017. The motion was seconded by Mrs.
Washington and passed by a vote of 5-0.
Dr. Nation made a motion to approve the Instructional Materials Allotment and
TEKS Certification 2016-2017. The motion was seconded by Mr. Washmon and
passed by a vote of 5-0.
Regarding the Superintendent’s/Staff, Mrs. Bjork presented the quarterly financial
executive summary. She stated that the health fund is doing well this year as
compared to the same time last year.
Dr. Crawford stated that Local Policy CDA is being presented for first reading this
month. This policy will be brought back to the board at the next meeting for
approval. He asked board members to review the changes and to contact the
administration with any questions or concerns.
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Regular Meeting
March 24, 2016
Page 4 of 4
Regarding future business, Dr. Crawford reminded the board about the upcoming
board meetings.
The meeting adjourned at 7:49 p.m. following a motion by Mrs. Washington,
seconded by Mr. Washmon and a vote of 5-0.
APPROVED:
/s/ Gina Orr
Gina Orr, Secretary
/s/ J.A. Bergfeld
J.A. Bergfeld, Board Vice President
12
Subject:
Special Recognitions
The primary focus of the Tyler ISD Board Recognition Program is to
acknowledge accomplishments achieved by Tyler Independent School
District students, employees, campuses and departments.
Students
Tyler ISD would like to recognize the efforts of our two District students of
the month for April. We would like to recognize Matthew Walker, a third
grade student at Jones Elementary School as our Elementary Student of
the Month. Our Secondary Student of the Month is Mary Helen Caton, a
sixth grade student at Three Lakes Middle School. Congratulations to
these students for their hard work and dedication!
Congratulations to Robert E. Lee High School’s varsity and non-varsity
Orchestras for receiving straight Ones in both concert and sight reading for
an overall Sweepstakes rating. This is the 17th consecutive year for the
REL orchestra to achieve sweepstakes rating in UIL competition.
Congratulations to the John Tyler High School Color Guard for receiving
first place honors in the Team Flag category at the Marching Auxiliaries and
Dance National Championship. They also earned second place in the
ensemble competition, and third place in the Team Flag/Rifle category.
Teacher of the Month
Lisa Hughes – Rice Elementary School
Heroes for Education is the theme for this school year. Each month we will
recognize a teacher, staff member, organization or community group for
embodying Tyler ISD’s mission and objectives; going above and beyond;
and acting as an ambassador for Tyler ISD on and off campus.
Tyler ISD is proud to recognize the Council PTA and campus
associations at the elementary, middle and high school levels as Heroes
for Education. PTAs help to promote communication between parents,
teachers and the community, as well as provide fundraising and volunteer
support for various campus programs and events. The Council acts as a
level of support for each campus PTA and provides assistance when
needed. April is National Volunteer appreciation month and we want to
express our gratitude to our PTA’s for their continued commitment of
excellence to Tyler ISD.
04-21-16
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14
15
16
Subject:
Gifts and Donations
BACKGROUND INFORMATION
Board policy (CDC Local) requires that all donations to the District must be
reviewed by the Superintendent prior to formal acceptance. The
Superintendent must approve all donations under $5,000. The Board must
approve all donations of $5,000 or more.
ADMINISTRATIVE CONSIDERATION
The following donations with a value of $5,000 or more have been received:
Amount
Source
Recipient
$ 7,000.00
Tyler REL Dugout Club
REL Baseball Team
$ 6,127.50
East Texas Lighthouse
for the Blind
Health Services
Department
ADMINISTRATIVE RECOMMENDATION
The administration recommends that the Board accept the donations.
ACTION REQUIRED
Board Approval
CONTACT PERSON
Marty Crawford, Ed. D.
04-21-16
17
Subject:
Resolution for Sale of Property for Delinquent Taxes
BACKGROUND INFORMATION
The delinquent tax collection process results in parcels of property being
offered for sale pursuant to foreclosure of tax liens as stipulated in
Section 34.05 (a) of the State Property Tax Code.
ADMINISTRATIVE CONSIDERATION
Attached is a resolution for sale of property and description of property.
A representative from Perdue, Brandon, Fielder, Collins & Mott, L.L.P.,
the firm representing the district in tax related matters, will attend the
meeting.
ADMINISTRATIVE RECOMMENDATION
The administration recommends that the Board approve the attached
resolution authorizing the execution of the deed by the Board President.
ACTION REQUIRED
Board Approval
CONTACT PERSON
Tosha Bjork
04-21-16
18
19
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Subject:
Localized Policy CDA
BACKGROUND INFORMATION
Localized Policy CDA – OTHER REVENUES INVESTMENTS
Modification of local policy CDA requires identification of authorized
parties within Tyler ISD to serve as investment officers. Officers are
identified by their titles.
ADMINISTRATIVE CONSIDERATION
Recent changes in title from the “coordinator of accounting” to
“executive director of financial services” require updating this
localized policy. The title change more clearly describes the duties
and responsibilities of this position. These changes have been
reviewed by district administration as needed that reflect consistent
practices of the district and the intentions of the board.
ADMINISTRATIVE RECOMMENDATION
The administration recommends that the Board review policy CDA
(LOCAL) as it prepares to incorporate this policy into the district’s
Localized Policy Manual.
ACTON REQUIRED
Board Approval
CONTACT PERSON
Ken Vaughn
Tosha Bjork
04-21-16
21
Tyler ISD
212905
OTHER REVENUES
INVESTMENTS
CDA
(LOCAL)
INVESTMENT
AUTHORITY
The chief financial officer and the executive director of financial
services shall serve as the investment officers of the District and
shall invest District funds as directed by the Board and in accordance with the District’s written investment policy and generally accepted accounting procedures. All investment transactions except
investment pool funds and mutual funds shall be settled on a delivery versus payment basis.
APPROVED
INVESTMENT
INSTRUMENTS
From those investments authorized by law and described further in
CDA(LEGAL) under AUTHORIZED INVESTMENTS, the Board
shall permit investment of District funds in only the following investment types, consistent with the strategies and maturities defined in
this policy:
SAFETY
1.
Obligations of, or guaranteed by, governmental entities as
permitted by Government Code 2256.009.
2.
Certificates of deposit and share certificates as permitted by
Government Code 2256.010.
3.
Fully collateralized repurchase agreements permitted by Government Code 2256.011.
4.
A securities lending program as permitted by Government
Code 2256.0115.
5.
Banker’s acceptances as permitted by Government Code
2256.012.
6.
Commercial paper as permitted by Government Code
2256.013.
7.
No-load money market mutual funds and no-load mutual
funds as permitted by Government Code 2256.014.
8.
A guaranteed investment contract as an investment vehicle
for bond proceeds, provided it meets the criteria and eligibility
requirements established by Government Code 2256.015.
9.
Public funds investment pools as permitted by Government
Code 2256.016.
The primary goal of the investment program is to ensure safety of
principal, to maintain liquidity, and to maximize financial returns
within current market conditions in accordance with this policy. The
investment officers shall observe financial market indicators, study
financial trends, and utilize available educational tools in order to
maintain appropriate investment managerial expertise. Investments shall be made in a manner that ensures the preservation of
capital in the overall portfolio, and offsets during a 12-month period
any market price losses resulting from interest-rate fluctuations by
DATE ISSUED: 11/23/2015
LDU 2015.05
CDA(LOCAL)-X
1 of 4
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Tyler ISD
212905
OTHER REVENUES
INVESTMENTS
CDA
(LOCAL)
income received from the balance of the portfolio. No individual investment transaction shall be undertaken that jeopardizes the total
capital position of the overall portfolio.
INVESTMENT
MANAGEMENT
In accordance with Government Code 2256.005(3), the quality and
capability of investment management for District funds shall be in
accordance with the standard of care, investment training, and
other requirements set forth in Government Code Chapter 2256.
LIQUIDITY AND
MATURITY
Any internally created pool fund group of the District shall have a
maximum dollar weighted maturity of 180 days. Maturities longer
than one year may be authorized, provided legal limits are not exceeded.
The District’s investment portfolio shall have sufficient liquidity to
meet anticipated cash flow requirements.
DIVERSITY
The investment portfolio shall be diversified in terms of investment
instruments, maturity scheduling, and financial institutions to reduce risk of loss resulting from overconcentration of assets in a
specific class of investments, specific maturity, or specific issuer.
MONITORING MARKET
PRICES
The investment officer shall monitor the investment portfolio and
shall keep the Board informed of significant changes in the market
value of the District’s investment portfolio. Information sources
may include financial/investment publications and electronic media,
available software for tracking investments, depository banks, commercial or investment banks, financial advisers, and representatives/advisers of investment pools or money market funds. Monitoring shall be done monthly or more often as economic conditions
warrant by using appropriate reports, indices, or benchmarks for
the type of investment.
MONITORING RATING
CHANGES
In accordance with Government Code 2256.005(b), the investment
officer shall develop a procedure to monitor changes in investment
ratings and to liquidate investments that do not maintain satisfactory ratings.
FUNDS / STRATEGIES
Investments of the following fund categories shall be consistent
with this policy and in accordance with the applicable strategy defined below. All strategies described below for the investment of a
particular fund should be based on an understanding of the suitability of an investment to the financial requirements of the District
and consider preservation and safety of principal, liquidity, marketability of an investment if the need arises to liquidate before maturity, diversification of the investment portfolio, and yield.
OPERATING FUNDS
Investment strategies for operating funds (including any commingled pools containing operating funds) shall have as their primary
DATE ISSUED: 11/23/2015
LDU 2015.05
CDA(LOCAL)-X
2 of 4
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Tyler ISD
212905
OTHER REVENUES
INVESTMENTS
CDA
(LOCAL)
objectives preservation and safety of principal, investment liquidity,
and maturity sufficient to meet anticipated cash flow requirements.
AGENCY FUNDS
Investment strategies for agency funds shall have as their primary
objectives preservation and safety of principal, investment liquidity,
and maturity sufficient to meet anticipated cash flow requirements.
DEBT SERVICE
FUNDS
Investment strategies for debt service funds shall have as their primary objective sufficient investment liquidity to timely meet debt
service payment obligations in accordance with provisions in the
bond documents. Maturities longer than one year are authorized
provided legal limits are not exceeded.
CAPITAL PROJECT
FUNDS
Investment strategies for capital project funds shall have as their
primary objective sufficient investment liquidity to timely meet capital project obligations. Maturities longer than one year are authorized provided legal limits are not exceeded.
INSURANCE FUNDS
Investment strategies for insurance funds shall have as their primary objectives preservation and safety of principal, investment liquidity, and maturity sufficient to meet anticipated cash flow requirements.
SAFEKEEPING AND
CUSTODY
The District shall retain clearly marked receipts providing proof of
the District’s ownership. The District may delegate, however, to an
investment pool the authority to hold legal title as custodian of investments purchased with District funds by the investment pool.
BROKERS / DEALERS
Prior to handling investments on behalf of the District, brokers/dealers must submit required written documents in accordance with law. [See SELLERS OF INVESTMENTS, CDA(LEGAL)]
Representatives of brokers/dealers shall be registered with the
Texas State Securities Board and must have membership in the
Securities Investor Protection Corporation (SIPC), and be in good
standing with the Financial Industry Regulatory Authority (FINRA).
SOLICITING BIDS FOR
CD’S
In order to get the best return on its investments, the District may
solicit bids for certificates of deposit in writing, by telephone, or
electronically, or by a combination of these methods.
INTEREST RATE RISK
To reduce exposure to changes in interest rates that could adversely affect the value of investments, the District shall use final
and weighted-average-maturity limits and diversification.
The District shall monitor interest rate risk using weighted average
maturity and specific identification.
INTERNAL CONTROLS
A system of internal controls shall be established and documented
in writing and must include specific procedures designating who
has authority to withdraw funds. Also, they shall be designed to
DATE ISSUED: 11/23/2015
LDU 2015.05
CDA(LOCAL)-X
3 of 4
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Tyler ISD
212905
OTHER REVENUES
INVESTMENTS
CDA
(LOCAL)
protect against losses of public funds arising from fraud, employee
error, misrepresentation by third parties, unanticipated changes in
financial markets, or imprudent actions by employees and officers
of the District. Controls deemed most important shall include:
1.
Separation of transaction authority from accounting and
recordkeeping and electronic transfer of funds.
2.
Avoidance of collusion.
3.
Custodial safekeeping.
4.
Clear delegation of authority.
5.
Written confirmation of telephone transactions.
6.
Documentation of dealer questionnaires, quotations and bids,
evaluations, transactions, and rationale.
7.
Avoidance of bearer-form securities.
These controls shall be reviewed by the District’s independent auditing firm.
ANNUAL REVIEW
The Board shall review this investment policy and investment strategies not less than annually and shall document its review in writing, which shall include whether any changes were made to either
the investment policy or investment strategies.
ANNUAL AUDIT
In conjunction with the annual financial audit, the District shall perform a compliance audit of management controls on investments
and adherence to the District’s established investment policies.
DATE ISSUED: 11/23/2015
LDU 2015.05
CDA(LOCAL)-X
ADOPTED:
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4 of 4
Subject:
Consider Ratification of a Contract with a Retail Electric Provider
BACKGROUND INFORMATION
At the March 24, 2016 regular board meeting, the Board of Trustees
authorized the Superintendent and/or Chief Financial Officer to enter into a
contract with a retail electric energy provider. Tyler ISD engaged with Texas
Power Consultants LLC, with no front end costs, to assist with soliciting
future cost from retail electric providers.
Tyler ISD is currently under contract with Hudson Energy as our retail
electric provider at $0.0514 per KWH. The District’s current contract expires
in June of 2018.
ADMINISTRATIVE CONSIDERATION
With energy pricing at an all-time low, pricing was solicited from the
following companies for 5 year contracts.
ELECTRIC
PROVIDERS
Champion Energy
Constellation Energy
Direct Energy
Gexa Energy
Hudson Energy
Reliant Energy
Suez Energy
$KWH for 5 Years
(Commodities)
$0.045650
$0.044080
$0.044050
$0.041160
$0.043200
$0.044510
$0.041500
With Gexa’s pricing for a 5 year contract at $0.041160 per KWH, the district
would save approximately $358,400 on an annual basis as opposed to the
current contract. Additionally, Gexa offered an additional 5 years at
$0.036300 per KWH starting in June of 2023 when the original five year
contract is completed. This price and any ancillary cost would be locked in
at this time. Gexa is a very large company and does similar contracts with
AT&T, Baylor University, TCU and many others. Contracts were reviewed
by legal counsel prior to execution and all were found to be in order.
ADMINISTRATIVE RECOMMENDATION
The administration recommends the Board of Trustees ratify a contract with
Gexa Energy in the fixed amount of $0.041160 per KWH for 5 years
beginning in June 2018 and $0.036290 per KWH beginning in June of 2023
for an additional 5 years.
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ACTION REQUIRED
Board Approval
CONTACT PERSON
Tim Loper
Marty Crawford
Tosha Bjork
04-21-16
27
28
Subject:
Purchase of Transportation Pool Vehicle
BACKGROUND INFORMATION
The District has a group of pool vehicles that are used by District employees
in conducting business for the District. One of the Ford Expeditions has
been reassigned to the TISD Police Department to meet the needs of the
canine response unit. The previous vehicle used for the canine officer does
not meet the needs as required and is scheduled for replacement.
ADMINISTRATION CONSIDERATION
Quotes were obtained for one passenger vehicle to replace the reassigned
pool vehicle. Quotes were received from Tyler Ford and Peltier Chevrolet.
This vehicle will be used in lieu of buses when ridership is less than 6,
providing more cost effective means of transportation. The current demand
for the existing pool vehicles continues to exceed availability. The vehicle
selected is a Ford Taurus to be purchased from Tyler Ford.
Description
Ford Taurus
Quantity
1
Cost
Extension
$26,099.78
$26,099.78
TOTAL
$26,099.78
ADMINISTRATION RECOMMENDATION
The administration recommends that the Board of Trustees accept the
quote for the purchase as detailed above for the total amount of $26,099.78.
The vehicle is to be purchased from the Transportation Department budget
and the funds set aside from the charges for departmental use of pool
vehicles.
ACTION REQUIRED
Board Approval
CONTACT PERSONS
Tosha Bjork
John Bagert
Willie Bryant
04-21-16
29
30
Subject: Repairs to the Artificial Turf at Robert E. Lee High School
BACKGROUND INFORMATION
May 21, 2015 regular board meeting, the board approved the resurfacing
of the running tracks at Robert E. Lee and John Tyler high schools. In an
effort to protect the artificial turf at Robert E. Lee High School from the
resurfacing materials, the contractor, Pro Tech Track, covered
approximately 29,230 square foot of the turf with clear plastic sheeting.
The clear plastic sheeting with the direct sunlight singed the artificial turf,
causing permanent damage.
ADMINISTRATIVE CONSIDERATION
An insurance adjuster from Paul R. White & Company came out to inspect
the damage. The policy issued to Pro Tech Track does cover the damages
incurred but, only covers the damages on an Actual Cash Value basis
rather than a Replacement Cost basis. The claim will have some
depreciation on the materials needed to replace the damaged artificial turf.
Our insurance company, Hibbs-Hallmark, has reviewed the policy/claim
and determined all is in order.
ADMINISTRATIVE RECOMMENDATION
Shaw Sports Turf quoted a price of $138,971.00 to repair the damage. The
Administration recommends approval of the proposed quote and
acceptance of reparations amounting to $121,615.64 from Paul R. White
& Company and Pro Tech will pay the difference of $17,355.36 for the
repairs to the Artificial Turf at Robert E. Lee High School. There will be no
cost to the district.
ACTION REQUIRED
Board Approval
CONTACT PERSON
Tim Loper
04-21-16
31
32
Subject:
Consider Approval of Paving Improvements to Various District Parking Lots
BACKGROUND INFORMATION
The results of the annual 2016 parking lot surveys have shown repairs are
required for several of the district parking lots and drives as well as concrete
repairs at the St. Louis, Ramey and Stewart campuses. Exhibit A lists the
locations to receive maintenance and repairs.
ADMINISTRATIVE CONSIDERATION
As required, plans and specifications were prepared by a professional
engineering company (The Brannon Corporation) and an advertisement for
bids was published in the newspaper in a timely manner. One contractor
returned bids for the 2016 paving improvements at various campuses and
they are as follows:
L&L Asphalt Corp.
Part A - Seal Coating
Part B - Concrete
$ 96,438.03
$231,295.20
ADMINISTRATIVE RECOMMENDATION
The Administration recommends the Board of Trustees approve the contract
with L&L Asphalt Corp. in the amount of $96,438.03 for the seal
coating/striping and for concrete paving, in the amount of $231,295.20 for a
project total of $327,733.23. These costs are within the estimated engineer’s
budget for the projects. Funding for these projects will come from the
designated preventive maintenance fund.
ACTION REQUIRED
Board Approval
CONTACT PERSON
Tim Loper
04-21-16
33
EXHIBIT A
2016 PAVING IMPROVEMENTS SUMMARY
RE-STRIPING
Douglas Elementary School
Woods Elementary School
Hogg Middle School
Gary Administrative Complex
SEAL COAT *
Jim Plyler Instructional Complex
TMF Rose Stadium/Mike Carter Field
CONCRETE
St. Louis EEC - Paving & Slab for Custodial Warehouse
Ramey Elementary - Driveway & Drainage Repairs
Stewart ECHS - Rework Drainage & Basketball Court
* Seal Coat Parking Lots & Driveways Require Re-striping
34
35
Subject:
Local and Long Distance Telephone Service Agreement
BACKGROUND INFORMATION
Tyler ISD has been under contract for local and long distance
telephone service with AT&T since March 2011. The 5-year contract
is now ending and must be renewed. Local and long distance service
for the district costs approximately $315,000 per year. Actual costs
per year varies with usage.
ADMINISTRATIVE CONSIDERATION
The State of Texas Department of Information Resources (DIR)
provides communication and technology resources to state agencies
and school districts. The DIR bids their service offerings based on
state-wide bulk purchasing levels in order to provide low cost
solutions.
The DIR bid and contracted with AT&T to provide local and long
distance telephone service. The TEX-AN-NG-CTSA-005 contract is
compliant with the E-rate program rules and is eligible for E-rate
discounts.
ALIGNMENT TO STRATEGIC PLAN
3.1.1 – Analyze current state of Tyler ISD technology infrastructure.
3.2.2 – Analyze the available funding that can be allocated to
technology.
3.2.3 – Conduct a cost analysis to upgrade existing infrastructure
including:
 Internal network and Wi-Fi bandwidth
 External network bandwidth
 Equipment associated with network bandwidth upgrade
 Staff/Teacher Computer/Devices
 Ancillary equipment
 Server room equipment
ADMINISTRATIVE RECOMMENDATION
The administration recommends that the Board approve the
Department of Information Resources Communications Technology
Services Division Service Agreement to enable the district to take
advantage of the TEX-AN-NG-CTSA-005 bid pricing.
36
AT&T’s Form 1295 is attached.
ACTION REQUIRED
Board Approval
CONTACT PERSONS
John Orbaugh
Tosha Bjork
04-21-16
37
38
Subject:
Classroom Projector Upgrade
BACKGROUND INFORMATION
Each classroom is equipped with a digital projector that is utilized for
the display of instructional content and student work. As projectors
age their ability to display color accurately, and general picture
quality, fades. In 2013 five hundred classroom projectors were
upgraded. One hundred and ninety-five classroom digital projectors
on Title 1 campuses are now five years old or older.
ADMINISTRATIVE CONSIDERATION
Digital projectors should be replaced approximately every five years
in order to maintain a quality image for displayed content in our
classrooms. Pricing was received from several vendors and per unit
cost is as follows:
Vendor
All Covered
CDW-G
Delcom Group
GovConnection
Proposed Cost
$196,403.00
$134,180.75
$129,193.00
$132,218.00
ALIGNMENT TO STRATEGIC PLAN
3.1.1 – Analyze current state of Tyler ISD technology infrastructure.
3.2.2 – Analyze the available funding that can be allocated to
technology.
3.2.3 – Conduct a cost analysis to upgrade existing infrastructure
including:
 Internal network and Wi-Fi bandwidth
 External network bandwidth
 Equipment associated with network bandwidth upgrade
 Staff/Teacher Computer/Devices
 Ancillary equipment
 Server room equipment
ADMINISTRATIVE RECOMMENDATION
The administration recommends that the Board approve the
purchase of 195 digital projectors and 137 sets of mounting hardware
39
for Title 1 campuses from Delcom Group (DIR Contract # DIR-SDD1946) in the amount of $129,193.00.
Form 1295 is attached.
Funding for the project will be provided by Title 1.
ACTION REQUIRED
Board Approval
CONTACT PERSONS
John Orbaugh
Vernora Jones
04-21-16
40
41
Subject:
Approval of District Advancement Via Individual Determination (AVID)
Agreement
BACKGROUND INFORMATION
AVID is a college readiness system that serves K-12 students by
accelerating student learning using research-based methods of effective
instruction. It provides meaningful and motivational professional learning,
and acts as a catalyst for systemic reform and change. As the system takes
root in elementary and secondary schools, AVID gradually expands schoolwide to serve all students.
AVID's mission is to close the achievement gap by preparing ALL students
for college readiness and success in a global society.
Because AVID provides students with a clearly defined and delineated road
map, students gain the confidence needed to pursue their dreams of
college; they are better-prepared for the rigors of college, equipped with
academic skills, content knowledge, and social adaptability needed for
college success. Trained tutors facilitate small groups of students through
the rigorous curriculum and student progress is monitored through the AVID
data system and the results are analyzed to ensure success. Each site
supports the AVID Certification Essentials and Domains, participates in the
certification process and commits to AVID staff development.
ADMINISTRATIVE CONSIDERATION
Tyler ISD currently has a total of six (6) Middle School sites, three (3) High
School sites and two (2) Elementary sites. For the 2016-2017 school year,
Dixie Elementary will be a new implementation site.
AVID sites for 2016-2017 are as follows:
Elementary: Dixie Elementary
Middle Schools: Boulter, Dogan, Hogg, Hubbard, Moore, Three Lakes
High Schools: John Tyler, Robert E. Lee and Tyler Early College High
School
The district must contract with AVID (nationally) on an annual basis. AVID
is a non-profit organization dedicated to providing the professional
development and curriculum materials to support AVID programs in all
schools/districts during implementation. Annual site fees give schools
access to summer institutes as well as support for data collection and
analysis.
42
2015-2016 Implementation Costs:
Nine (9) EXISTING Secondary Sites at $4,204.00
One (1) NEW Elementary Site plus shipping
Summer Institute fee for attendees @ new site
Total Membership Fees, Curriculum Libraries and Shipping
$37,836.00
$ 3,570.00
$ 2,900.00
$44,306.00
Total Contract Fees 2016-2017
$44,306.00
Membership payment and additional funding for the One (1) AVID
Elementary site for 2016-2017 will be the responsibility of the individual site.
The secondary sites will be funded using High School Allotment.
ALIGNMENT TO STRATEGIC PLAN
STRATEGY 6.3: Students receive on-going advising about existing and future
educational opportunities in preparation for post-secondary success.
6.3.1 Create college and career advising curriculum to be used with students in
grades 6-12.
6.3.2 Identify career exploration and college prep courses to be offered at middle
school and/or high school
6.3.3 Develop material for secondary teachers, advisors, and counselors to use
with students
ADMINISTRATIVE RECOMMENDATION
The administration recommends that the board approve the AVID contract
in the amount of $44,306.00 for the 2016-2017 school year.
ACTION REQUIRED
Board approval
CONTACT PERSON
Lillian Brooks
Ronald Jones
04-21-16
43
44
45
46
47
48
49
Subject:
Tyler ISD Alumni Association
ACTION REQUIRED
Discussion Only
CONTACT PERSON
Marty Crawford, Ed.D.
04-21-16
50
Subject:
TISD Board Audit Committee Charter Update
BACKGROUND INFORMATION
Per the Audit Committee Charter (charter), the Audit Committee
should review and assess the adequacy of the charter annually,
requesting board approval for proposed changes.
ADMINISTRATIVE CONSIDERATION
The charter details the tasks and responsibilities of the committee for
overseeing the financial reporting process, the system of internal
control, and the audit process. The charter has been reviewed by the
Audit Committee and the director of Internal Audit Services.
ADMINISTRATIVE RECOMMENDATION
The administration recommends that the Board review this update.
ACTION REQUIRED
First Reading
CONTACT PERSON
Jan Coker
04-21-16
51
Audit Committee Charter
1
52
AUDIT COMMITTEE CHARTER
(September 2008)
PURPOSE
To assist the Board of Trustees (Board) in fulfilling its oversight responsibilities for the financial
reporting process, the system of internal control, and the audit process.
AUTHORITY
The audit committee has authority to conduct or authorize special tasks or projects within its scope
of responsibility subject to the approval of the Board. To ensure proper oversight and continuity
of the audit committee’s functions, all special tasks or projects should be approved by majority
vote of the audit committee before taking action. It is empowered to:

Appoint, compensate, and oversee the work of any certified public accounting firm
employed by the District.

Resolve any disagreements between District management and the auditor regarding
findings.

Pre-approve all audit and non-attest services required to fulfill the responsibilities of the
committee.

Utilize counsel of the Board, accountants, or others to advise the committee or assist in the
conduct of an investigation or special project.

In the event of an authorized investigation, may seek any information it requires from
employees (all of whom are directed to cooperate with the committee's requests) or external
parties engaged by the committee.

Meet with District officers, external auditors, or outside counsel, as necessary in the
conduct of their responsibilities.

Call upon the Board to provide monetary and nonmonetary resources to enable the
committee to contract for external auditors, outside advisors, and ordinary business
expenses.
COMPOSITION
The audit committee will consist of two members of the Board. The President of the Board will
appoint committee members and the committee chair.
Each committee member will be both independent and financially knowledgeable. Every
committee member must be free from any relationship that, in the opinion of the Board, would
interfere with the exercise of independent judgment as a committee member.
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53
MEETINGS
The committee will meet quarterly, with authority to convene additional meetings, as
circumstances require. All committee members are expected to attend each meeting, in person or
via tele- or video-conference. The committee will invite members of the District’s management,
auditors or others to attend meetings and provide pertinent information, as necessary.
Meeting agendas will be prepared (with the assistance of the internal auditor services director) and
provided in advance to members, along with appropriate briefing materials. Minutes will be
prepared by the internal auditor services director and approved at the next meeting. The committee
must maintain records of meetings, including attendance.
RESPONSIBILITIES
The committee will report only to the Board and carry out the following responsibilities:
Financial Statements

Review significant accounting and reporting issues, including complex or unusual
transactions and highly judgmental areas, and recent professional and regulatory
pronouncements, and understand their impact on the financial statements.

Review with District management and the external auditors the results of the external audit,
including any difficulties encountered.

Review the annual financial statements, and consider whether they are complete, consistent
with information known to committee members, and reflect appropriate accounting
principles.

Review other sections of the annual report and related regulatory filings before release and
consider the accuracy and completeness of the information.

Review with management and the external auditors all matters required to be
communicated to the committee under generally accepted auditing standards.
Internal Control

Assess potential risks and consider the effectiveness of the District’s internal control
system, including information technology security and control.

Understand the scope of internal and external auditors' review of internal control over
financial reporting, and obtain reports on significant findings and recommendations,
together with District management's responses.
Internal Audit Services

Responsible, with the concurrence of the Board, for the appointment, compensation,
retention, and oversight of the work of the director of internal audit services, who shall
report functionally to the audit committee and administratively (items such as vacation,
sick leave, expense reports, etc.) to the District Superintendent.
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54

Review with management and the director of internal audit services the charter, plans, risk
assessment, and activities.

Have final authority to review and approve the annual audit plan and all major changes to
the plan.

Ensure there are no unjustified restrictions or limitations.

At least once per year, review the performance of the director of internal audit services and
concur with the annual compensation and salary adjustment. The committee will consult
with the superintendent regarding work performance and salary adjustments prior to the
performance review.

Review the effectiveness of the internal audit services function.

At least quarterly, meet separately with the director of internal audit services to discuss any
matters that the committee or internal audit services believes should be discussed privately.
External Audit

Responsible, with the concurrence of the Board, for the appointment, compensation,
retention, and oversight of the work of the external auditors, who shall report directly to
the audit committee for the purpose of issuing an audit report.

Review and confirm the independence of the external auditors by obtaining statements
from the auditors on relationships between the auditors and the District, including nonaudit services, and discussing the relationships with the auditors.

Review the performance of the external auditors.
Reporting Responsibilities

At least quarterly, report to the Board about committee activities, issues, and related
recommendations.

Provide an open avenue of communication between internal audit services, the external
auditors, and the Board.
Other Responsibilities

Institute and oversee special tasks or projects as needed.

Review and assess the adequacy of the committee charter annually, requesting Board
approval for proposed changes, and ensure appropriate disclosure as may be required by
law or regulation.

Confirm annually that all responsibilities outlined in this charter have been carried out.

Evaluate the committee's and individual members' performance on an annual basis.

Report to the Board President, excessive absences to committee meetings, conflicts of
interest, or dereliction of duties by committee members.
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