PVPO Meeting Minutes 10.2.14

Prairie View Parent's Organization
Meeting Minutes
October 2,2014
6:23pm - 8:17pm
ATTENDEES
Lisa Acker
Shelly Boelter
Rachel Bowen
Jamie Brown
Karen Grewe
Kasey Johnson
Amy Michels
PRINCIPAL REPORT
No Update
SECRETARY REPORT
Approved
TREASURER REPORT
With fundraisers and donations from Fairmont Minerals, the organization earned around $3,900
in the 2013-2014 school year. Current balance is $7,421.38.
OLD BUSINESS
Budget: 2013-2014 Goal was $10,000,2014-2015 Goal to be determined.
PVPO will fund 1 field trip plus transportation for each class at Prairie View for 2014-2015
school year.
Fall Dance Details: Fall dance to be held Friday, October 24th from 6:00-7:30pm. Flyers for
dance will be distributed Friday October 10th , and email reminder to be sent Monday October
20th . Cookies will be purchased from Best Maid and juice from McDonalds. Informational table
to be set up to raise awareness on PVPO. Flyer with important dates to be distributed. (Makit
Plate, Dine to Donate, Secret Santa's Workshop.)
Dine to Donate: Monday November 3rd 4pm-10pm. Flyers to be distributed Wednesday
October 22 nd , email reminder to be sent Wednesday, October 29th and another email reminder
day of event.
Yearbook: Shelly has received the yearbook materials.
Secret Santa: Will be held Friday December 5th . Setup will occur in the gym after the
December PVPO Meeting. Volunteers will be needed. Request will be made to see if we can
get some help from the High School students.
NEW BUSINESS
Teacher Conferences: Thursday November 6th and Thursday November 13th . PVPO to
provide dinner for teachers and staff as well as cookies for conference attendees.
Fundraisers:
• Hallstroms, Krause Candles & Kwik Trip - Order forms to be distributed Monday,
October 13th . Order collection will run from October 13th - November 3 rd .
• Seroogy Chocolate - Assorted box of chocolates will be added to fall fundraiser. Boxes
of candy bars will be ordered and distributed to those who would like to sell. Full
chocolate fundraiser options to be coupled with Pizza Man fundraiser in January.
• Makit Plates - Fundraiser Kit which includes marketing kit, parent letter, sample plate, 1
poster and unlimited templates to be purchased. Will be advertised at fall dance and
parent teacher conferences.
• Pizza Man - Pizza sale fundraiser will be in January to allow for order pickups at
February conferences. (Potential dates to run fundraiser 1/23/15 - 2/13/15)
ACTION ITEMS
Amy
Email Rachel anything you'd like added to the agenda for November's meeting
Request for volunteers from High School for fund raiser distribution and Santa's Secret
Workshop
Purchase gallon zip lock bags for Makit Plates
Amy
Summary of important dates to be distributed at fall dance & conferences
Karen
Provide food for staff the evening of November 6th for conferences
Lisa
Provide food for staff the evening of November 13th for conferences
Lisa
Flyer regarding Schwan'S and Target rebates
Lisa
Purchase cases of candy bars from Seroogy
Kasey
Purchase Fundraiser Kit from Makit Plate
Rachel
Purchase juice from McDonalds for fall dance
Rachel
Email Mrs. Fuller regarding playing music for fal! dance
Rachel
Print and distribute flyers for fall dance
Jamie
Purchase cookies from Best Maid for fall dance
Jamie
Potential t-shirt order for PVPO members
All
Amy
Next Meeting
Thursday, November 20 th
School Library
6:15pm
Attention Prairie View Parents:
The Prairie View Parents Organization is working hard to raise funds that your child will benefit from this
schoo l year and for years to come. The parent's organization raises funds that allow each class to take a field
trip each year without any costs being passed onto the school or you. We also raise funds to pay for treats at
Kindergarten graduation and Fourth grade graduation, speakers during the school year, training for your
children's teachers, supper for the teachers during conferences, school dances, yearbooks (if possible),
accelerated reader rewards, scholarships, and much more .
As a reminder, there are a couple fund raising opportunities that don't require you to do anything more than
you already do if you are a Schwan's customer or a Target Red Cardholder.
Schwan's Customers: In April of this year we enrolled in the Schwan's Cares Program. During the initial
sales timeframe we received 20% of all product orders placed and 40% off on gift cards ordered . However,
since May 1ih when that time ended we have continued to receive 5% of all orders received and will continue
to do so for another 181 days. To make sure we receive 5% of any order placed you can order by phone at 1855-870-7208 and give them the campaign Id # 7736 or you can go online to Schwans-Cares.com, click on Find
a Campaign (top of the page) and enter ID: Prairie View Panthers and then click "Support Now" and shop.
Even if you are already a Schwan' s customer, you will need to do one of these two things in order to get your
purchases to count. Your regular Schwan's man will deliver the order on your regular day and time . You only
have to call or go online one time and then you can resume ordering from your regular delivery man and every
purchase will count
Pra irie View Panthers: Prairie Vi ew Elementary School Hage r City, WI Campaign
ID 7736 (181 DAYS TO SHOP)
We have raised $560.00 through this program since April!
Take Charge of Education®
Target Red Card Holders (debit or Credit): Target's Take Charge of Education Program donates
funds directly to Prairie View School (not our organization) . These are funds the school can utilize for
classroom supplies, technology, etc. According to Target's webs ite they have donated $1245.56 to Prairie View
through August 2014. Target donates 1% of all Target Red Card Purchases to your school of choice and all you
have to do is go online to www.target.com and click on Redcard on the top of the page then select "learn
about Redcard" then scroll down and click on "Take Charge of Education -learn more". Once on that page
you can follow the prompts to sign up and then select "Prairie View Elementary School" as your designated
school. You may only designate one school.
Please be watching your children's backpacks for our Fall Fundraiser Packet that should
be coming home with students on October 13, 2014. Just remember, the funds we
raise are spent on your student so the more money we raise the more events and
activities we can provide for the students.
Prairie View Parent's Organization
Who are they? What do they do?
The PVPO is a group of Prairie View parents who meet monthly to plan and financially
support activities and programs for our children such as:
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Field trips for each class
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Fall Dance
Movie Nights
Secret Santa
Food for staff during conferences
Accelerated Reader t-shirts and prizes
Student of the Month
Scholarship Program
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Yearbooks
Misc. requests from teachers
All are welcome to join. And if you are unable to participate as an organization member,
please show your support by participating in our upcoming fundraisers.
Thank you for supporting our children and staff.