Advising Manual - Danville Community College

Transcription

2015-2016
Academic Advisor
Manual
Welcome to the DCC Academic Advisor Manual. This manual is designed to help
you do what you do so well—guide students on their journey through education.
On average, faculty members will spend more face to face time with students
than any other group of people on campus. Advising is merely an extension of the
skills that you are already using in your classroom. The goal of this manual is to
aid you in your interactions with your advisees in your office. With this manual,
we can help ensure that all academic advisors are effective A.G.E.N.T.S. of the
College.
ii This manual is designed to be used in conjunction with the
College Catalog. Always refer to the current College Catalog for information
regarding courses and registration associated with advising.
ADD LINK TO CATALOG
Prepared By The DCC Program Advisor Communications Skills Training Task Force
iii TABLE OF CONTENTS INTRODUCTION
Mission of Manual and Definition of Advising
Goals of Academic Advising
Brief Statement of Role and Responsibilities
Advisor
Students
1
1
2
2
2
COLLABORATIVE ADVISING
What Is an Advisor?
Who, What, When, Where for Key Advising Resources
Cheat Sheets for Advisors & FAQs
Accessibility Services
Admissions
Counseling
Financial Aid
Registrar’s Office
Testing Center
2
2
6
ADVISING HOW TO’S
Advising Syllabus
Advising Rubric
Overview of the BlackBoard Organizational Site for Advising
Personalized Education Plans
Placement Testing
Getting Started with SIS
Confirming Students’ Previous Grades in SIS
Confirming Financial Aid Via Student Services Center in SIS
9
9
10
10
11
12
16
19
COLLEGE KNOWLEDGE A TO Z
A
Academic Advising Workbook
Administrative Withdrawal
ADA Accommodations/Accessibility Services
Advising Quiz
21
21
iv Advising Rubric
Advising Syllabus
AP Credit
Articulation Agreements
Arts & Sciences Program Worksheets
Auditing a Course
Averett University 4 Course Agreement?
21
21
21
21
22
22
Blackboard
Bookstore
Business Office
Business Program
22
22
22
22
Campus Directions
Campus Directory
Campus Map
Change of Name
Change Program of Study
Clubs and Organizations
Confidentiality (See FERPA)
College Calendar
College Catalog
College Transfer Programs
Competency Based Education
Co-requisite Course(s)
Counseling
Course Add/Drop
Course Swap
Course Substitution
22
B
C
22
22
23
23
23
23
23
23
23
23
23
23
D
Dental Hygiene Program Information
Developmental English Courses
Developmental English Pre-Requisites
Developmental Math Courses
Developmental Math Pre/Co-Requisites by Program
of Study
Double Major
Dynamic Courses
23
24
24
27
28
E
EIT Program
English Placement Test (See Virginia Placement Test)
Enrollment/Degree Verification
28
28
29
v F
FERPA
Financial Aid
Fine Arts Electives
29
29
29
General Education Requirements
GOAL Center
Grade Appeal
Graduation Application
Graduation Requirements
30
30
30
30
30
Humanities Electives
Hybrid Courses
31
Independent Study
Incomplete “I” Grade
32
32
Library Services
Liberal Arts Electives
32
32
Mathematics Placement Test (See Virginia Placement
Test)
Mitigating Circumstances
34
34
New Student Orientation
Negative Service Indicators in SIS
“No Show”
34
35
35
Official Transcripts
Online Courses
35
Personalized Education Plan (PEP)
Plan of Action Form
Pre-Requisite Course(s)
Program of Study Change/Add
35
G
H
I
L
M
N
O
P
35
36
vi Q
Quality Enhancement Plan (QEP)
36
Registration Form
37
SAILS
Satisfactory Academic Progress (SAP)
SIS/PeopleSoft
SmarThinking
Strategic Plan
Student Course Load
Student Email
Student Grievances
Student IDs
Student Parking Pass
Supplemental Instruction
37
37
Third Enrollment Request
Title IX
Transfer Transcript Evaluation
Transcript Request
Transfer Credit
Tutoring
45
Veterans
Virginia Placement Test
46
Workforce Services Program
46
R
S
41
41
41
41
41
44
44
45
T
45
46
46
46
V
W
APPENDICES
Forms:
Advising Student Workbook
Advising Syllabus
Administrative Withdrawal Forms
Class Schedule Advising Tool
College Transfer Evaluation Request Form
Degree by Mail Form
FERPA Consent Form
Grade Change Request Form
Graduation Application Form
“I” (Incomplete) Grade Form
Mitigating Circumstances Form
Personalized Education Plans
vii Plan of Action Form
Register by Mail Form
Request for Tutoring Form
Request to be Absent from Commencement Form
Student Credit Overload Request Form
Student Tuition Assistance for Seniors Form
Third Enrollment Request Form
Transcript Request Form
8 INTRODUCTION MISSION OF MANUAL AND DEFINITION OF
ADVISING
Advising Mission
The mission of Academic Advising is to support and empower students to take
ownership of their educational experience by having students develop and implement
educational plans to achieve educational goals.
What Is Advising?
“A series of intentional interactions with a curriculum, a pedagogy, and a set of
student learning outcomes. Academic advising synthesizes and contextualizes
students’ educational experiences within the frameworks of their aspirations, abilities
and lives to extend learning beyond campus boundaries and timeframes” (NACADA,
2006).
“Advising is a process in which advisors and advisees enter a dynamic relationship
respectful of the students concerns. Ideally, the advisor serves as teacher and guide
in an interactive partnership aimed at enhancing the student’s self-awareness and
fulfillment” (O’Banion, 1994).
The relationship between an academic advisor and a student is one of the most
important relationships a student will form at the College!
Goals of Academic Advising
Academic advising at DCC has two overarching goals, which are supplemented by
multiple, individually assessed student learning outcomes:
•
•
Students will gain additional skills in planning, personal development, and deeper
understanding of college through actively participate in the development and
implementation of a personal education plan that will include setting academic
goals, identifying course requirements for their program of study, and developing
a tentative timeline for completing courses.
Students will gain a deeper understanding of subject specific knowledge and
experience an increased level of success in completing their academic goals
through engagement with college resources mediated via interaction with
institutional agents.
9 Promoting student success through engaging students as they take ownership of their
academic careers directly supports the mission of the College.
Roles and Responsibilities
Of Advisors: Advisors are knowledgeable about their program of advisement,
graduation requirements, and policies and procedures associated with their program. In
order to ensure that students take advantage of this information it is expected that
advisors take the following actions:
•
•
•
•
•
•
Refer students to appropriate campus resources
Guide students in the development of a personal education plan
Be accessible to students by phone, email and appointment
Assess and document students’ academic progress
Be respectful of student diversity
Maintain confidentiality
Of Students: Students are expected to seek advisement and participate in this process.
Advising is designed to be a process in which the students are not only vested, but also
active participants. This is their academic future and the overall goal is that students
•
•
•
•
•
•
•
Know their academic advisor
Contact their advisor when needed
Actively participate in the academic advising process
Become knowledgeable of college policies, procedures, and resources
Make progress toward program completion
Access resources necessary for academic success
Accept responsibility for their decisions and actions
10 COLLABORATIVE ADVISING WHAT IS AN ADVISOR?
An advisor is individual who is part of a larger system designed to ensure students have
the knowledge and skills necessary to successfully navigate higher education from
enrollment through matriculation to graduation. Advisors are present to help develop the
students’ abilities to be self-aware and develop critical thinking and decision-making
skills as they apply to and complete their individual academic programs. At DCC,
academic advisors are faculty members.
WHO, WHAT, WHEN, WHERE FOR KEY ADVISING
RESOURCES
Who
Where
Admissions
Cathy Pulliam,
Assistant Coordinator of
Recruitment & Enrollment
Management
434-797-8538
[email protected]
Bookstore
What
When
The mission of Danville
Community College’s
Admissions and
Records Office is to
provide support during
the admissions process,
effectively communicate
enrollment procedures,
and ensure accurate
record keeping for
internal and external
constituencies.
Monday-Friday
Wyatt Bldg.,
8:00a.m. -
Rm. 108
The Bookstore offers a
large variety of school
products including books,
5:00p.m.
Monday -
EIT Bldg.,
11 Andre' Jordan
Bookstore Manager
Office: Hawkins E&IT
434-797-8432
[email protected]
supplies and discounted
computer items. Trade
paperbacks, hardcover
fiction and non-fiction are
available as well as
general merchandise
items such as book bags,
totes, sweatshirts, etc.
Students can also order
books online through the
bookstore website
Thursday
The
8:00a.m. –
Castle
6:00p.m.
(across
from the
Friday
Student
8:00a.m. –
Center)
1:00p.m.
(WEBSITE LINK)
Saturday
& Sunday
Closed
Business Office
Scott Barnes
Vice-President of Financial &
Administrative Services
434-797-8409
[email protected]
The Business Office
develops an annual
financial plan to support
current College needs
and a six year plan for
future College needs,
maintains facilities to
support current programs
and develop plans for
future programs and
College growth, and
maintains a safe campus
environment.
MondayFriday
8:00a.m.5:00p.m.
Wyatt Bldg.,
Rm. 103
12 Counseling
Howard Graves,
Coordinator of Counseling,
Financial Aid Services and
Student Activities, Deputy
Title IX Coordinator
434-797-8443
[email protected]
Danville Community
College provides
ongoing academic
counseling services to
students. College staff
members are
professionally trained
to help students with
decisions on a broad
range of educational
and career concerns.
Monday-
Wyatt Bldg.
Friday
1 st Floor
8:00a.m.5:00p.m.
Jim Lindley,
Counselor, Student Activities
and Athletic Director
434-797-6422
[email protected]
Jolane Tilley,
Counselor
434-797-8481
[email protected]
Accessibility
Services
Dr. Carl Amos,
ADA Coordinator
434-797-8572
[email protected]
Financial Aid
Mary George,
Administrative & Office
Specialist III (Financial Aid
Technician)
434-797-8567
[email protected]
Angela Turner,
The primary mission of
Danville Community
College Accessibility
Services is to ensure
that all qualified students
with disabilities have
equal access to
educational programs
and services.
The primary mission of
Danville Community
College's Financial Aid
Office is to provide
financial guidance to
students as they pursue
their educational goals.
The program is committed
in its belief that qualified
students should have an
opportunity to pursue
educational objectives,
MondayFriday
Wyatt Bldg.,
1st floor
8:00a.m.5:00p.m.
MondayFriday
8:00a.m.5:00p.m.
Wyatt Bldg.,
1st floor
13 Specialist III (Financial Aid
Technician)
434-797-8438
[email protected]
regardless of financial
resources.
Mona Snead,
Specialist III (Administrative
Assistant)
434-797-8567
[email protected]
Goal Center
Chandy Haskins
Student Success &
Retention Specialist
434-797-8479
[email protected]
Information Technology
(IT)
Tom Canupp,
Manager I
434-797-8510
[email protected]
H. Mckenly Graves,
Specialist I
The GOAL Center joins
with other campus
organizations and
academic departments to
provide students a variety
of workshops, activities,
and one-on-one services.
We provide a coordinated
set of services that give
individuals and families
facing certain barriers the
opportunity to complete
their certificate or degree.
The Information
Technology department
at DCC provides
technical support to both
students and staff.
MondayFriday
9:00a.m.-
Lower leve
of LRC,
Rm. 14
4:00p.m.
MondayFriday
Lower
8:00a.m.5:00p.m.
LRC
level of
14 434-797-8406
[email protected]
C. Bracken Jones,
Specialist II
434-797-8515
[email protected]
Chris Marshall
Specialist I
Program Support - Software &
Hardware
434-797-8531
[email protected]
Learning Resources
Center
Bill Dey
Director of Learning
Resources and Distance
Learning
797-8454
[email protected]
Testing Center
Beth Astin
Specialist - Distance
Learning and Make-up
Testing
434-797-8404
[email protected]
The Whittington W. Clement
Learning Resources Center
will support the mission of
Danville Community College
by providing services and
learning resources for the
educational and workforce
training programs and services
of the College.
The DCC Testing Center
proctors both make-up tests
and distance learning exams. It
can also facilitate testing for
distance learning students at
off-campus locations.
Hours vary by
semester. For
all hours:
http://www.dcc.
vccs.
edu/lrc/LRC/hour
Whittingto
H. Clemen
Learning
Resources
Center
s.htm
Hours vary by
LRC,
semester. For
upper
all hours:
level, in
http://ww
w.dcc.vc
cs.
edu/lrc/LRC/hour
LAC
s.htm
Veterans’ Affairs
Tom Loftus,
DCC Campus is a “Military
Friendly Campus,” and this office
is dedicated to helping eligible
Call for an
Inside the
appointment
Student
15 Veterans Specialist
434-836-8447
[email protected]
Local Claims Office:
VA Department of Veterans
Services
139-A Deer Run Rd.
Danville, VA 24540
Phone: 434-836-8447
[email protected].
gov
veterans, dependents, reservists,
guardsmen, and disabled
veterans (service connected) in
the pursuit of education, be it
higher education, retraining,
vocational skills or just life long
learning. We will assist veterans
in using their earned Veterans
benefits through the Department
of Veteran Affairs.
Together, advisors and various Agents across campus can create an
environment at DCC where students can achieve the following four Student
Learning Outcomes:
1. Students will know the name, location, and contact information of their assigned
program advisor.
2. Students will be able to accurately interpret diploma, certificate, and/or degree
requirements in order to make appropriate course selections.
3. Students will develop a personal education plan for achieving their educational
goals taking into consideration their circumstances, needs, and abilities.
4. Students will be aware of the appropriate College resources available to ensure
academic success.
To assist you in using the resources across campus that are designed to help you, as
the advisor, increase student success, the departments have provided cheat sheets
and/or frequently asked questions and answers. Should you come across a question,
comment, or concern that is not addressed in this handbook, please refer to the contact
information included in the previous chart.
CHEAT SHEETS FOR ADVISORS AND F.A.Q.s
Accessibility Services Cheat Sheet and F.A.Qs
The Law
Center
16 The Americans with Disabilities Act and Section 504 of the Rehabilitation Act of 1973
mandate institutions of higher education not discriminate against "otherwise qualified"
individuals with disabilities and provide them reasonable and appropriate academic
accommodations. Under Title II of the ADA, public colleges and universities are required
to provide auxiliary aids and services to qualified students with disabilities. Providing
auxiliary aids and services is not considered special treatment, but rather an equal
opportunity to participate in the services, programs, or activities offered by the
institution.
What faculty members need to know
1. Students requesting accommodations are responsible for disclosing their
disability to the DCC ADA Coordinator Dr. Carl Amos ([email protected],
434.797.8572) if they would like to receive an accommodation letter for
classes. Students need to contact Dr. Amos and make accommodation
requests every semester.
2. If a student tells a faculty member that he/she is disabled and needs to be
accommodated WITHOUT an accommodation letter from the student, DO
NOT accommodate this student. Please have the student contact Dr. Carl
Amos. Students who are approved for ADA accommodations will provide an
accommodation letter to the faculty reflecting the services which are to be
provided. If you have questions regarding the needs of students with
accommodations, please contact Dr. Amos.
3. Students are not required to use all approved accommodations for each
course. They are able to select which accommodations they need per class.
4. Accommodations are not always the same for students with the same
diagnosis; accommodations are based on individual need.
Admissions Cheat Sheet and F.A.Q.s
Can students change their catalog year?
The student's program is associated with the catalog in effect at the time the student is
enrolled. Students are allowed to change catalog years, but can only change to the
catalog currently in effect at the time of the request. For example, if a student starts the
Business Administration degree program in fall 2009, his/her catalog year is 2009. If the
student then decides in the fall of 2013 to change his/her major, the student will be
placed into the 2013 catalog instead, which is the effective catalog for the semester of
the program change. Please keep in mind that the catalog goes summer, fall, and
spring; a student who is accepted for summer 2014, fall 2014, or spring 2015 will be
placed in the 2014-2015 catalog year.
Can students change their program of study?
17 Yes, students can change their program of study by talking to a counselor. Students
that are uncertain about a program change are encouraged to seek career counseling
prior to making a decision. Multiple changes can result in loss of financial aid. For
questions about impact on a student’s financial aid, please contact the Financial Aid
Office.
What are the admission requirements for Partnership Programs?
Admission requirements vary by program. Updated requirements are located on the
DCC website under each program of study. Any student with questions about admission
requirements should talk to his/her program advisor.
Counseling Cheat Sheet and F.A.Q.s
Danville Community College provides ongoing academic counseling services to
students. College staff members are professionally trained to help students with
decisions on a broad range of educational and career concerns. Counselors review
placement test scores with students in addition to placing them in a program of study.
The DCC Counseling staff can help students with general concerns such as developing
educational plans, lifestyle transitions related to education, and problems that are
interfering with progress in college. During academic counseling, students may be
shown how to find the kinds of information they need to understand themselves better
and to learn more about the college and the world of work. Counselors provide
assistance to students with stressors and/or problems that may arise both in and out of
the classroom. The following includes the roles of the Counselors/Counseling.
Counselors/Counseling Roles
•
Facilitate decision making on educational and career goals
•
Facilitate college adjustment for in-coming freshmen (time management,
depression,
anxiety)
•
Facilitate college adjustment for returning adult students (balancing roles
of student,
parent, spouse and/or employee)
•
Mediate conflicts for students
•
Teach coping skills and stress management
•
Provide crisis counseling
•
Develop individualized academic recovery plans
•
Interpret career inventories
•
Assist with ADA accommodations (Dr. Carl Amos)
Financial Aid Cheat Sheet and F.A.Q.s
18 Will Financial Aid pay for a class outside of the program?
No, Financial Aid will only pay for classes within the program of study in which the
student is currently enrolled.
Will Financial Aid pay for a course substitution?
Financial Aid will cover a course substitution only if the course substitution is approved
by the appropriate dean.
Will Financial Aid pay for multiple programs?
No, Financial Aid can only view one program at any given time. If a student is enrolled
in a certificate and diploma during the Fall term, FA will only look at one program of
study and pay out accordingly. If a student is enrolled in the certificate program in the
fall and then changes the program to a diploma program for the spring FA will pay for
courses provided the registered classes are within the program of study the student is
currently enrolled in.
Does Financial Aid cover all of the programs listed at DCC?
Financial Aid will not be awarded for programs with less than 16 hours in length.
When does a student need to apply for Financial Aid?
Students should apply for Financial Aid as soon after January 1st of each year as
possible and are strongly encouraged to apply at least eight weeks prior to registration.
Completing the FAFSA does not mean that the student is automatically awarded
financial aid. Additional documentation is required; if students are unsure, direct them to
talk to the Financial Aid office for more details.
How does withdrawing impact Financial Aid?
A withdrawal from a class is counted the same as a grade of "F" for students receiving
Financial Aid and can result in a loss of current or future eligibility. Students receiving
financial aid should consult with the Financial Aid and/or Veterans Affairs prior to
withdrawing.
Registrar’s Office Cheat Sheet and F.A.Q.s
How do students change their name/address?
By filling out and submitting the Change of Name/Address request form (click
here)
How does a student get an enrollment verification?
By submitting an enrollment verification form to the Admission’s Office or
online at
www.degreeverify.org
Where can a student find directory information?
ADD LINK
19 How does a student register for an independent study?
Students must first meet with their advisor and instructor and then follow appropriate
departmental steps.
What does a student need to do for graduation?
A student needs to meet with his/her advisor and needs to complete the
Graduation Application (click here). Return the completed form to the Division
Administrative Assistant. If the student is participating in the commencement,
he/she must order cap and gown before the deadline. Payment for cap and gown
is required upon pick-up.
How many times can a student take a course?
A student can take a course twice without permission. On the third attempt, the student
must request permission to take the course from the Admissions Office by submitting a
Third Enrollment Request Form. The Admissions Committee will meet and review the
request. Once the request is approved, the student must register in the Admissions
Office. All requests must be submitted and acted upon prior to the first day of classes
for the term of enrollment.
Click here for a copy of the Third Enrollment Request Form
Testing Center Cheat Sheet and F.A.Q.s
Per the VCCS Policy Manual, the following policies are in effect for the Virginia
Placement Test:
Test scores are valid for two (2) years after the date of the test. Student who take the
Mathematics or English placement test and who do not enroll in developmental math
and/or English are allowed to take one (1) retest within twelve (12) months. Students
who attempt a developmental math and/or English are ineligible for a retest. Students
who provide official evidence of SAT and/or ACT test scores that meet the minimum
score requirements and were taken within the last two years, are exempt from taking
the VCCS placement test.
How do I sign up to take the Virginia Placement Test?
Contact the Counseling Office at 434-797-8460 for an appointment. Appointments are
mandatory in order to take the placement test. You must have an application with DCC
in order to register for the test.
How can I study for the Virginia Placement Test?
For the Math, Writing, and Reading placement practice tests and tutorials, please click
here.
Is there a charge to take the Virginia Placement Test?
There is no charge to take the VPT.
20 What do I need to bring with me when I take the Virginia Placement Test?
Please arrive on time as our session times are limited. If you are unable to complete the
entire test in one sitting, you will need to schedule a time to come back and finish it.
You will need to bring a picture I.D. and your social security number.
What do I do if I need an ADA accommodation for testing?
If you are a student who will be requesting accommodations to take the Placement
assessment, please contact the ADA Coordinator at 434.797.8572.
ADVISING HOW TO’S 21 ADVISING SYLLABUS
The Advising Syllabus is designed to identify the shared roles and responsibilities of
students and their academic advisors. There are many similarities between the Advising
Syllabus and traditional course syllabi. Both course syllabi and the Advising Syllabus
relay important information regarding roles, responsibilities, and student learning
outcomes. Students are highly encouraged to use this syllabus as a guide, and advisors
are encouraged to ensure their students have and are using the Advising Syllabus.
Click here for a printable form
ADVISING RUBRIC
Coming soon!
22 OVERVIEW OF THE BLACKBOARD ORGANIZATIONAL SITE
FOR ADVISING
One of the goals of DCC’s QEP is to provide a means for advisors to interact with
advisees for the purposes of:
-‐
-‐
completing and storing a student’s Personal Education Plan
administering an advising quiz to assess students’ knowledge of DCC advising
procedures and campus resources
In setting up the BOSAs, the steering committee tried to keep everything as simple as
possible. Students are assigned an advisor when they are first program placed at DCC.
The college official who assigns the student’s advisor will also enroll the student as an
advisee in the advisor’s BOSA. Advisors will have a “welcome” message (and perhaps
other announcements) on the opening page that students see when they first access
the BOSA. While some faculty advisors may choose to add other content or links to
their BOSA, each BOSA will have, at a minimum, the following buttons:
For most students, their first exposure to the BOSA will come during Student Orientation
when they visit a computer lab and are assisted by admissions office counselors and
staff in looking up their DCC username and setting their password. During student
orientation, admissions’ staff will show students how to access their advisor’s BOSA,
and how to open the PEP Part 1 (personal information) and PEP Part 2 (course
planning document). Students will be encouraged to take time while in the computer lab
during orientation to complete the PEP Part 1. Students who do not complete the PEP
Part 1 at that time will be instructed to access their advisor’s BOSA from home (or
elsewhere) and complete the PEP Part 1 prior to meeting with their advisor for the first
time.
23 Also during the orientation, students will watch a short online video demonstrating the
procedure for submitting the PEP Part 1 as an assignment. If the student has
completed the PEP Part 1 during orientation, then admissions staff can assist student in
completing the process of submitting their completed PEP Part 1 using the assignment
submission feature in Bb.
When a student meets with an advisor for the 1st time, the advisor will review the PEP
Part 1 with the student and will use information from the PEP Part 1 to give guidance
and to make suggestions about things that the student might want to consider when
making academic and career plans.
Also during the 1st meeting between advisor and advisee, the advisor will demonstrate
the use of the PEP Part 2 for creating an academic plan, which will include the courses
that the student might want to take and the semester in which the student hopes to take
the course. At this initial meeting, advisors will probably have only enough time to
assist the student in completing the student’s course plan for the first semester.
However, having been shown how to use the PEP Part 2, students can be encouraged
to work on completing their academic plan on their own, so that the advisor and the
advisee can review the plan during their next advising session. Faculty advisors may
need to take time during this first advising session to refresh their advisees’ memories
for how to submit a completed PEP Part 2 using the assignment submission feature in
Bb.
The Advising Quiz is an online multiple-choice quiz used to assess new students’
familiarity with advising practices and college resources after the student has been
enrolled at DCC for a minimum of 10 weeks. Since advisors sometimes meet with new
advisees for the first time prior to the 10th week of the semester, the advisor may need
to delay prompting the student to take the Advising Quiz until their 2nd advising session
(i.e., when meeting with the student to plan his/her course schedule for the next
semester). Either during or immediately after the advising session in which the advisor
prompts the student to complete the quiz, the advisor should make every effort to get
advisees to complete the advising quiz. The Advising Quiz contains only 17 items and
can easily be completed in 5 minutes. Thus, advisors may want to give students the
option to complete the quiz during the advising session.
The advisor will want to return to his or her BOSA during subsequent advising sessions
and retrieve the student’s most recent PEP Part 2 as a guide in selecting assisting the
student with selecting courses. BOSAs can be used for other purposes at other times
throughout the year (e.g., to send an email to all advisees reminding them of the dates
for advising sessions). PERSONALIZED EDUCATION PLANS
24 Many factors can impact the length of time it takes for a student to earn an academic
award. DCC students can enroll in one or two- year programs, but factors such as
required developmental coursework, work schedules, family responsibilities, or failure to
successfully complete a course can impact the time it takes to earn an award. Many
students may get discouraged if their path to success takes longer than anticipated. By
developing a realistic timeline to graduation in the initial advising sessions during the
first semester, students will be aware of the time commitment necessary to achieve their
goals and the impact on this timeline should they fail to adhere to the original plan.
During the initial advising session, students will be encouraged to explore career goals
and determine the best way to achieve them by developing a plan that meets their
individual circumstances. Students and advisors will discuss career goals and gain
insight on which programs and courses at DCC can lead them in that direction. Goals
and timelines will be revisited at each session beyond the initial advising session in an
effort to keep students on track. Should it be necessary, adjustments to the timeline,
career goals, and education goals can be made. Students will be encouraged to explore
class options and meet regularly with an advisor to help the students realistically
evaluate their progress. The Personalized Education Plan will be housed in the
BlackBoard Organizational Site for Advising.
Students will develop a Personal Education Plan by the end of their first
semester.
Personalized Education Plan Part One:
Part One of the Personalized Education Plan should be filled out and submitted on
BlackBoard during the new student orientation. Part One collects vital student data that
will be useful for advising sessions.
25 26 27 Personalized Education Plan Part Two:
Year 1, Semester One (semester will depend on when the advisee starts taking
classes) of the Personalized Education Plan Part Two should be filled out and submitted
by the advisee with the help of the advisor on BlackBoard during the new student’s first
advising session. Students should complete the rest of the form by the end of the first
semester (prior to the second advising session). Part Two helps advisors and
advisees map out the advisee’s plan of study. This part is a fluid document that will be
updated and changed by the student every semester.
Part Two MUST be completed prior to the student’s second advising session.
28 PLACEMENT TESTING
All students are required to take the College Placement Test (VPT- Math and VPTEnglish). DCC does NOT require the SAT or ACT. However, students who provide
official evidence of SAT and/or ACT test scores that meet the minimum score
requirements and were taken within the last two years are exempt from taking the
VCCS placement test.
Minimum score requirements are as follows:
•
•
Mathematics: SAT 520 or above, ACT 22 or above
English: SAT Reading 500 or above, SAT Writing 500 or above. ACT combined
score of 21 or above or both the English and Writing tests of ACT.
Click here for Information on the placement test:
http://www.dcc.vccs.edu/Studentservices/Admissions/admissions.htm#two
Click here for practice test items:
http://www.dcc.vccs.edu/Studentservices/Admissions/PlacementTesting.htm
More information regarding the VPT Placement Tests:
Per the VCCS Policy Manual, the following policies are in effect for the Virginia
Placement Test:
Test scores are valid for two (2) years after the date of the test. Students who take the
Mathematics or English placement test and who do not enroll in developmental math
and/or English are allowed to take one (1) retest within twelve (12) months. Students
who attempt a developmental math and/or English are ineligible for a retest.
29 GETTING STARTED WITH SIS/PEOPLESOFT
Login Directions for SIS:
1) Go to www.dcc.vccs.edu
Click on myDCC.
Enter your Username and Password.
Click on VCCS SIS: Student Information Center.
Click on Main Menu, then on VCCS Custom.
30 Click on Student Records.
31 Click on Career and Program Information.
Click on Student Inquiry.
32 33 To access student records
•
•
Enter a student’s Emplid
Or SS#
34 Now you have access to the student’s information by clicking on the tabs.
CONFIRMING A STUDENT’S PREVIOUS GRADES AND
DEVELOPMENTAL MATH AND ENGLISH PLACEMENT
Login to SIS and go to Student Inquiry. Click on the Enrollment tab.
Click on the View All button.
As you scroll down, you will see courses and grades listed.
35 How to Place Students in Developmental Math Correctly:
From student inquiry, click on the Adv/StdGrp tab.
36 37 *Units 0 and 2 were passed with the VPT and Units 1 and 3 were satisfied in a class.
1) Determine the units your student will need for his/her program of study (see
spreadsheet).
2) You will register your student for one MTT1 class for each unit needed. For
example, if your student needs units 1, 3, & 5, he/she will need three MTT1 classes
(MTT1-A, MTT1-B, MTT1-C).
3) Each MTT1 class runs for 4 weeks. It should take a student one session to
complete one unit. Please keep students with the same instructor all semester. Each
semester has an A, B, C and D section per class.
4) If you have a question, please call a developmental math instructor.
CONFIRMING FINANCIAL AID IN SIS/PEOPLESOFT
38 COLLEGE KNOWLEDGE A TO Z A
Administrative Withdrawal-- Students missing 25% or more of the total time
allocated for classes and/or labs may be administratively withdrawn from the
course upon recommendation of the instructor. Students who are administratively
withdrawn prior to the completion of 60% of the classes and/or labs will be issued
a grade of “W”. After that point, students who are administratively withdrawn will
be issued a grade of “F” and no financial aid checks will be issued. See
Administrative Withdrawal Form:
http://www.dcc.vccs.edu/Documents/PolicyManual/Appendix%20C.pdf
ADA Accommodations-- Students are eligible for disability services if they have
a documented physical or mental impairment that substantially limits one or more
major life activities. To qualify for disability services, the student must provide
clear and specific evidence that 1) a qualified professional has established a
formal diagnosis of a disability, 2) the student has a history of a disability, or 3)
the student has a history of being regarded as having a disability. Examples of
common disabilities include being visually impaired or blind; being hard of
hearing or deaf; having a learning disorder; having psychological disorders;
having a medical impairment. See Accessibility Services:
http://www.dcc.vccs.edu/studentServices/ADA/DisabilityServices.htm
Advising Syllabus-- The Advising Syllabus is designed to identify the shared
roles and responsibilities of students and their academic advisors. There are
many similarities between the Advising Syllabus and traditional course syllabi.
Both course syllabi and the Advising Syllabus relay important information
regarding roles, responsibilities, and student learning outcomes. Students are
highly encouraged to use this syllabus as a guide, and advisors are encouraged
to ensure their students have and are using the Advising Syllabus.
Advising Rubric—
AP Credit-- Many area high schools offer Advanced Placement (AP) or honors
courses to their students giving them the opportunity to complete college level
work while attending high school. A minimum Advanced Placement score of 3 is
required for credit at DCC. An official copy of the AP transcript must be submitted
to the DCC Admissions Office in order to obtain credit. Unofficial, student copies,
39 or high school transcripts noting the AP credit will not be accepted for credit at
the college.
Obtaining an AP Transcript:
Students can order an AP official transcript by contacting AP Services:
AP Services
P.O. Box 6671
Princeton, NJ 08541-6671
Phone: 609-771-7300 OR 888-225-5427
Articulation Agreements-- DCC students who intend to transfer to four-year
colleges or universities may take advantage of DCC’s Articulation or Guaranteed
Admission Agreements as well as the Guaranteed Admission Agreements set up
by the Virginia Community College System (VCCS). Qualified graduates seeking
transfer to these schools will be admitted automatically with full third-year status
upon application. See Articulation and Guaranteed Admission Agreements:
http://www.dcc.vccs.edu/Academics/catalog/catalog/10-DCC15-16CatArtic_GuarTransAgree.pdf
Arts and Sciences Program Worksheets—
See http://www.dcc.vccs.edu/Departments/A&S/worksheets/15-16.htm
Auditing a Course-- Under special circumstances, and with the approval of the
Division Chair/Director and the Dean of Instruction and Student Development,
course audits may be permitted. Audit courses carry no credit and do not count
as a part of the student's course load. Students receiving permission to audit a
course will register in the regular manner and pay tuition.
B
Blackboard-- Blackboard is a web-based learning environment used at Danville
Community College to enable educators to enhance on-campus learning and/or
deliver distance only learning by bringing their course materials, class
discussions, assignments and assessments to the Web.
See Guide: https://www.dcc.vccs.edu/StudentGuide.pdf
Bookstore-- The Bookstore offers a large variety of needed products including
books, supplies and discounted computer items. Trade paperbacks, hardcover
fiction and non-fiction are available as well as general merchandise items such
as book bags, totes, sweatshirts, etc. Each month the Bookstore sponsors a
Student Spotlight and awards a yearly Excellence in Academics Scholarship.
40 Textbooks purchased at the Bookstore may be returned for a refund until the last
day of the add/drop period. An official drop form must be provided along with the
dated bookstore receipt. Books must be in resalable condition with no writing in
them in order to receive a refund. Trade paperbacks, hardcover fiction and nonfiction are non-refundable.
See http://dccbookstore.dcc.vccs.edu/StoreAbout.aspx
Business Office— The Business Office develops an annual financial plan to
support current College needs and a six year plan for future College needs,
maintains facilities to support current programs and develop plans for future
programs and College growth, and maintains a safe campus environment.
See http://www.dcc.vccs.edu/aboutdcc/Business/Business.htm
Business Program— The Division of Business and Engineering Technologies
provides numerous curriculum choices in three programs of study: University
Parallel, Business, and Engineering Technologies.
The Division is responsive to the academic and technical training needs of
students, employers, and our community and will develop and maintain
innovative, affordable, and accessible programs of study to address these needs.
See http://www.dcc.vccs.edu/Departments/B&EIT/business_programs.htm
C
Campus Directions—See http://www.dcc.vccs.edu/Directory/Maps.htm
Campus Map—See https://www.dcc.vccs.edu/Academics/Catalog/catalog/2DCC15-15Cat-Map.pdf
Change of Name— A student can change his/her name by filling out and
submitting the Change of Name/Address request form
See APPENDIX
Change Program of Study--To change programs of study, a student must meet
with a college counselor and complete a program change form which must be
signed by the counselor. To set up an appointment with a counselor, call
434.797.8460 or drop by the Counseling Center in the Wyatt Building.
Clubs and Organizations—DCC has a number of clubs and organizations to
enrich a student’s experience while at DCC.
For a complete list of clubs and organizations, please click here.
http://www.dcc.vccs.edu/studentServices/Activities/StudentActivities.htm
41 Confidentiality--See FERPA
College Catalog—
Click here for the current College Catalog.
See http://www.dcc.vccs.edu/Academics/Catalog/Catalog.htm
College Calendar—
Click here for the current College Calendar.
See https://www.dcc.vccs.edu/Academics/Catalog/catalog/6-DCC15-16CatCalendar.pdf
College Transfer Programs— The Transfer Coordinator at DCC is here to help
you achieve your goal of transferring to the four-year college or university of your
choice. If you are unsure whether a bachelor’s degree is the appropriate next
step for you, the transfer coordinator can help you work through that decisionmaking process as well. The Transfer Coordinator is prepared to help you every
step of the way, from building your college list to registering for transfer
orientation. Whether you want to transfer out of state, attend college locally, or
get a degree via distance education, the options are numerous.
Click here for the DCC College Transfer Guide.
https://www.dcc.vccs.edu/Departments/Success/TransferTalk/TransferGuide.pdf
Co-Requisite Course(s)--A co-requisite is a course which the student must
take while taking some other course if he/she has not already passed it. For
instance, ENF 3 is a co-requisite for HUM 165. The student must enroll in ENF 3
while taking HUM 165 if he/she has not satisfied the placement requirements
needed to exempt ENF 3.
Competency Based Education and Credit for Prior Learning Experiences—
Competency Based Education (CBE) is an outcomes based approach to
education. Programs award credit for demonstrated learning of skills and
concepts rather than seat time in the classroom. Competencies, or skills, need to
be mastered in order to progress to the next level. Also, students can receive
credit for prior learning experiences such as work-related experience or noncredit classroom experience in order to progress through the degree program.
Fall 2016 Start-Up CBE programs include:
Advanced Welding CSC (see Herb Hardy)
Electronics CSC (see Teresa Hawker or George Turnbull)
Information Systems Technician CSC (see Lisa Garneau)
42 Information Systems Management CSC (see Sandi Satterfield)
Maintenance Mechanic Certificate (see Jerry Franklin)
Networking with CISCO/CCNA CSC (see Steve Carrigan)
Project Management CSC (see Vince Decker)
Counseling-- Danville Community College provides ongoing academic
counseling services to students. College staff members are professionally trained
to help students with decisions on a broad range of educational and career
concerns. Counselors review placement test scores with students in addition to
placing them in a program of study. The DCC Counseling staff can help students
with general concerns such as developing educational plans, lifestyle transitions
related to education, and problems that are interfering with progress in
college. During academic counseling, students may be shown how to find the
kinds of information they need to understand themselves better and to learn
more about the college and the world of work. Counselors provide assistance to
students with stressors and/or problems that may arise both in and out of the
classroom.
Course Add/Drop—Students may add or drop a course in SIS under
Enrollment.
Course Swaps—Students may swap courses in SIS under Enrollment.
Course Substitution—Course substitutions MUST be approved by the program
Dean.
Click here for the Course Substitution Form
http://www.dcc.vccs.edu/departments/a&S/Advisement/advising.htm
Campus Directory—
Click here for the current Campus Directory
See http://www.dcc.vccs.edu/Directory/directory.htm
D
Dental Assisting Program Information—
Dental Assisting is a one-year certificate program designed to prepare students
for employment as dental assistants in the Commonwealth of Virginia. Students
in the dental assisting program attend classes part-time, starting in the fall
semester, continuing through the spring semester, and ending in the summer
term. A required 100-hour internship placement is typically completed during the
summer term.
Students wishing to complete the certificate in basic dental assisting must first
enroll at DCC as basic dental assisting program students, then apply for
43 acceptance into the basic dental assisting program courses. (Note: Registering
as a Basic Dental Assisting student at DCC does not automatically qualify a
student to take Basic Dental Assisting courses.)
Application Procedure for DCC
____1. Submit the DCC application – either in-person or online at:
http://www.dcc.vccs.edu/StudentServices/Admissions/admissions.h
tm
____2. Take the DCC placement test
____3. Submit an official high school transcript or GED score
____4. Submit official transcripts from other colleges or schools that could be
used for transfer credits
For additional information about enrolling at DCC, visit:
http://www.dcc.vccs.edu/studentServices/BecomeaStudent.htm
Application Procedure for Acceptance into Basic Dental Assisting
Program Courses
____1. Fulfill all minimum requirements as indicated on page 2 of this information
sheet.
____2. Meet with the faculty advisor for Basic Dental Assisting for advising-forregistration.*
*Advising-for-registration appointments will begin on the first day of registration
for fall classes.
Fall registration typically starts during the first or second week of June. However,
for the upcoming 2015-2016 school year, school officials are considering opening
enrollment for fall classes during April 2015. Prospective dental assisting
students will need to carefully monitor enrollment announcements on the DCC
website to know when fall registration will begin. Students should schedule
advising-for-registration appointments as soon as possible because seats in the
basic dental assisting classes will be assigned on a first-come, first-served basis.
Minimum requirements for acceptance into basic dental assisting program courses
1. Completion of ENF3/ENG111, or exemption from all developmental English
courses as determined by Virginia Placement Test scores.*
44 2. Completion of all developmental math requirements up to and including
MTE3, or exemption from developmental math requirements up to and
including MTE3 as determined by Virginia Placement Test scores.*
3. Completion of a biology or anatomy lecture-and-lab course with a “C” or
better
a. From high school – within past 5 years
b. From college – within past 10 years
4. Eight hours of job shadowing with a dental assistant.
Attached JOB SHADOWING FORM must be completed and turned in with
application.
Note: Students must earn grades of “C” or higher in basic dental assisting
courses (DNA 100, 103, 109, 110, 113, 134) to remain active in program.
1 Developmental English Courses—
EDUC 1738
This course is for students who place below ENF 1. It is a non-credit course and
students must complete a non-credit application before taking the course. After
completion of this course, students will take the English portion of the VPT Test.
ENF 1
Provides integrated reading and writing instruction for students who require extensive
preparation to succeed in college-level English courses. Students will place into this
course based on placement test score. Upon successful completion and faculty
recommendation, students will move into Preparing for College English III (if they
require additional preparation) or into college-level English (if they require no additional
preparation). Credit is not applicable toward graduation. Lecture 8 hours per week.
ENF 2
Provides integrated reading and writing instruction for students who require intermediate
preparation to succeed in college-level English courses. Students will place into this
course based on placement test score. Upon successful completion and faculty
recommendation, students will move into Preparing for College Level III (if they require
additional preparation) or into college-level English (if they require no additional
preparation). Credit is not applicable toward graduation. 4 credits hours.
ENF 3
Provides integrated reading and writing instruction for students who require minimal
preparation for college-level English but still need some preparation to succeed.
Students in this course will be co-enrolled in college-level English. Students will place
into this course based on placement test score. Credit is not applicable toward
graduation. 2 credit hours.
Developmental English Prerequisites—
When placing a student in a developmental English class, check the placement in his/her folder against
the score located under the test tab in SIS (formerly PeopleSoft). Do not rely solely on the “Adv/Std Grp”
placing in SIS.
VPT Scores:
CS English Blended 0.00 = BSK English (EDUC 1738)
CS English Blended 1.00 = ENF 1
CS English Blended 2.00 = ENF 2
CS English Blended 3.00 = ENF 3 in combination with ENG 111, ENG 131, or ENG 134
CS English Blended 4.00 = college level English
A few points to keep in mind:
•
•
•
•
If a student has taken an ENF class before, check his/her enrollment in SIS under “Student Inquiry” to
be sure that the student passed the class.
ENF 3 and ENG 111, ENG 131, or ENG 134 are co-requisites. If a student needs ENF 3, the class
MUST be taken in conjunction with a college-level English class.
College-level English classes may not be taken before or at the same time as an ENF 1 or an ENF 2.
A student with BSK placements in both math and English may only take:
o BSK classes
o developmental math units
o an SDV course
o ONE other college course in his/her program of study that has no prerequisites
2 The student may only take one college class at a time until he/she has successfully completed all
required BSK classes.
Finally, it is important that the student knows he/she has only two opportunities to pass ENF classes.
If a third attempt is needed, a “Third Enrollment Request” form must be filled out and approved by the
Dean of the Division of Student Success and Academic Advancement.
o
•
Developmental Math Courses—
Developmental Math Prerequisites by Program of Study—
3 4 Double Major— In awarding students an additional degree, diploma, certificate, or career
studies certificate, the college may grant credit for all completed applicable courses which are
requirements of the additional degree, diploma, certificate, or career studies certificate.
However, the awards must differ from one another by at least 25% of the credits.
E
EIT Program— The Division of Business and Engineering Technologies provides numerous
curriculum choices in three programs of study: University Parallel, Business, and Engineering
Technologies. The Division is responsive to the academic and technical training needs of
students, employers, and our community and will develop and maintain innovative, affordable,
and accessible programs of study to address these needs.
See http://www.dcc.vccs.edu/Departments/B&EIT/business_programs.htm
5 English Placement Test—See Virginia Placement Test
Enrollment/Degree Verification--Danville Community College - Danville, VA has authorized
the National Student Clearinghouse to provide enrollment and degree verifications. The
National Student Clearinghouse can be contacted at
Web: www.degreeverify.org
National Student Clearinghouse
13454 Sunrise Valley Drive, Suite 300
Herndon, VA 20171
FERPA--The Family Educational Rights and Privacy Act of 1974, Section 438, Public Law 90247, as amended, sets forth requirements governing protection of students’ rights to privacy in
their education records and affords them a right to inspect such records. A copy of this act is
on file in the Learning Resources Center.
Click here for a copy of the FERPA Release Form
Financial Aid--The primary mission of Danville Community College's Financial Aid Office is to
provide financial guidance to students as they pursue their educational goals. The program is
committed in its belief that qualified students should have an opportunity to pursue educational
objectives, regardless of financial resources.
See http://www.dcc.vccs.edu/studentServices/FinancialAid/financial_aid.htm
Fine Arts Electives—All of the classes below will count as Fine Arts Electives.
ART 101
ART 102
ART 106
ART 121
ART 122
ART 153
ART 221
ART 231
ART 241
ART 242
ART 243
ART 244
ART 248
CST 130
CST 131
CST 132
CST 136
CST 151
CST 152
History and Appreciation of Art I
History and Appreciation of Art II
History of Modern Art
Drawing I
Drawing II
Ceramics
Drawing III
Sculpture
Painting I
Painting II
Watercolor I
Watercolor II
Painting III
Introduction to the Theatre
Acting I
Acting II
Theatre Workshop
Film Appreciation I
Film Appreciation II
6 ENG 211
ENG 212
ENG 217
MUS 121
MUS 122
MUS 131
MUS 132
MUS 163
MUS 195
PHT 101
PHT 102
Creative Writing I
Creative Writing II
Creative Writing--Poetry
Music Appreciation I
Music Appreciation II
Class Voice I
Class Voice II
Guitar Theory and Practice
Songwriting
Photography I
Photography II
G
General Education Requirements-SDV 100
College Success Skills
ENG 111
College Composition I
MTH
Transfer Level Math
HIS
HIS 101, HIS 111, or HIS 121
Science
Transfer Level Science
HUM or Fine Arts EEE
HUM or Fine Arts EEE
ENG 112
College Composition II
Social Science Elective
Social Science Elective
Science
Transfer Level Science
Total Minimum Credits for Certificate in General Education
1
3
3
3
4
3
3
3
3
3
4
33
GOAL Center--The GOAL Center joins with other campus organizations and academic
departments to provide students a variety of workshops, activities, and one-on-one services.
We provide a coordinated set of services that give individuals and families facing certain
barriers the opportunity to complete their certificate or degree.
Click here for more information
See http://www.dcc.vccs.edu/CareerCenter/career_center.htm
Grade Appeal--http://www.dcc.vccs.edu/Documents/STUDENTHANDBOOK.pdf
See p. 20-- STUDENT INITIATED GRIEVANCE PROCEDURE
Graduation Application— A student needs to meet with his/her advisor and needs to
complete the Graduation Application. Return the completed form to the Division Administrative
Assistant. If the student is participating in the commencement, he/she must order cap and
gown before the deadline. Payment for cap and gown is required upon pick-up.
Click here for the Graduation Application Form
7 Graduation Requirements—To be awarded an Associate Degree, Diploma, Certificate or
Career Studies Certificate from Danville Community College, a student must:
•
•
•
•
•
•
•
•
Have fulfilled all of the course requirements of the curriculum as outlined in the
College catalog (see Catalog Year Determination);
Have been recommended for graduation by the faculty and Division Dean for the
student’s curriculum;
Have completed all of the course and credit-hour requirements of the degree
curriculum with at least twenty-five percent (25%) of the credits applicable for the
degree acquired at Danville Community College;
Have earned a grade point average of at least 2.0 on all courses attempted which
are applicable toward graduation in the curriculum;
Have completed all required assessment testing, interviews, or other activities
established by the College, including but not limited to general education
assessment instrument(s) used to assess and improve the effectiveness of
programs and services;
Have filed an application for graduation (which may be waived in the case of the
General Education Certificate) in the Office of Admissions and Records;
Have resolved all financial obligations to the College and returned all library and
other College materials;
Have attended graduation exercises except when waived by the Vice President of
Academic and Student Services.
When a student pursues a degree or diploma program, but is unable to complete the degree or
diploma requirements, the student, upon the recommendation of the appropriate Division Dean
and the Vice President of Academic and Student Services may be issued a certificate provided
the portion of study successfully completed is equivalent to an approved certificate program
and the student has met the requirements for graduation enumerated.
H
Humanities Electives— All of the classes below will count as Humanities Electives.
ASL 101
American Sign Language I
ASL 102
American Sign Language II
CST 100
Principles of Public Speaking
CST 110
Introduction to Communication
CST 151
Film Appreciation I
ENG 211
Creative Writing I
ENG 212
Creative Writing II
ENG 217
Creative Writing Poetry
ENG 241
Survey of American Literature I
ENG 242
Survey of American Literature II
ENG 243
Survey of English Literature I
ENG 244
Survey of English Literature II
ENG 250
Children’s Literature
ENG 251
Survey of World Literature
ENG 256
Literature of Science Fiction
HUM 165
Controversial Issues in Contemporary American Culture
8 HUM 195
HUM 256
HUM 260
PHI 100
PHI 115
PHI 226
REL 200
REL 210
REL 230
REL 240
REL 295
SPA 101
SPA 102
SPA 203
SPA 204
Topics In
Mythology
Survey of Twentieth Century Culture
Introduction to Philosophy
Practical Reasoning
Social Ethics
Survey of the Old Testament
Survey of the New Testament
Religions of the World
Religions in America
Topics In
Beginning Spanish I
Beginning Spanish II
Intermediate Spanish I
Intermediate Spanish II
Independent Study—See Independent Study Request Form in Appendices.
Incomplete “I” Grade--No grade point credit. The “I” grade is to be used only for verifiable
unavoidable reasons that a student is unable to complete a course within the normal course
time. To be eligible to receive an “I” grade, the student must (1) have satisfactorily completed
more than 60% of the course requirements and attendance and (2) must request the faculty
member to assign the “I” grade and indicate why it is warranted. The faculty member has the
discretion to decide whether the “I” grade will be awarded. Since the "incomplete" extends
enrollment in the course, requirements for satisfactory completion shall be established through
consultation between the faculty member and the student. In assigning the “I” grade, the
faculty member must complete documentation that (1) states the reason for assigning the
grade; (2) specifies the work to be completed and indicates its percentage in relation to the
total work of the course; (3) specifies the date by which the work must be completed; and (4)
identifies the default grade (B, C, D, F, P, R, or U) based upon course work already completed.
Completion dates may not be set beyond the subsequent semester (to include summer term)
without written approval of the chief academic officer of the campus. The student will be
provided a copy of the documentation. Procedures are established to ensure that all “I” grades
that have not been changed by the faculty member through the normal grade change
processes are subsequently changed to the default grade assigned by the faculty member. An
“I” grade will be changed to a “W” only under documented mitigating circumstances which
must be approved by the Vice President of Academic and Student Services. See Incomplete
Grade Form in Appendices.
L
Library Services--The Mary M. Barksdale Library is located in the upper-level of the
Whittington W. Clement Learning Resources Center. This large, multipurpose area provides
instructional support and learning resources for the educational and workforce training
programs of the College. See http://www.dcc.vccs.edu/LRC/library/Library.htm
Liberal Arts Electives— All of the classes below will count as Liberal Arts Electives.
ADJ 100
Survey of Criminal Justice
9 ADJ 130
ADJ 131
ADJ 227
ADJ 234
ART 101
ART 102
ART 106
ART 121
ART 122
ASL 101
ASL 102
BIO 101
BIO 102
BIO 205
BIO 231
BIO 232
BIO 256
CST 110
CST 130
CST 131
CST 132
CHM 111
CHM 112
CHM 241
CHM 242
CHM 243
CHM 244
CHM 245
CHM 246
ECO 201
ECO 202
ENG 211
ENG 212
ENG 217
ENG 241
ENG 242
ENG 243
ENG 244
ENG 250
ENG 251
ENG 256
GEO 210
GEO 220
GOL 105
GOL 106
HIS 101
HIS 102
HIS 121
HIS 122
Introduction to Criminal Law
Legal Evidence
Criminal Law for Justice Personnel
Terrorism and Counter-Terrorism
History and Appreciation of Art I
History and Appreciation of Art II
History of Modern Art
Drawing I
Drawing II
American Sign Language I
American Sign Language II
General Biology I
General Biology II
General Microbiology
Human Anatomy and Physiology I
Human Anatomy and Physiology II
General Genetics
Introduction to Communication
Introduction to the Theatre
Acting I
Acting II
College Chemistry I
College Chemistry II
Organic Chemistry I
Organic Chemistry II
Organic Chemistry I Lab
Organic Chemistry II Lab
Organic Chemistry I
Organic Chemistry II
Principles of Economics I
Principles of Economics II
Creative Writing I
Creative Writing II
Creative Writing--Poetry
Survey of American Literature I
Survey of American Literature II
Survey of English Literature I
Survey of English Literature II
Children’s Literature
Survey of World Literature
Literature of Science Fiction
People and the Land: An Introduction to Cultural Geography
World Regional Geography
Physical Geology
Historical Geology
History of Western Civilization I
History of Western Civilization II
U.S. History I
U.S. History II
10 HIS 266
HIS 268
HLT 200
HLT 204
HLT 215
HUM 165
HUM 256
MTH 151
MTH 163
MTH 164
MTH 173
MTH 174
MTH 157
MTH 240
MTH 241
MTH 242
MTH 271
MTH 272
MTH 273
MTH 295
MUS 111
MUS 112
MUS 121
MUS 122
MUS 131
MUS 132
PHI 100
PHI 115
PHI 226
PHT 101
PHT 102
PHY 201
PHY 202
PHY 241
PHY 242
PLS 211
PLS 212
PLS 241
PLS 242
PSY 200
PSY 201
PSY 202
PSY 215
PSY 235
PSY 230
PSY 295
REL 200
REL 210
REL 230
Military History of the Civil War
The American Constitution
Human Sexuality
Women’s Health
Personal Stress and Stress Management
Controversial Issues in Contemporary American Culture
Mythology
Math for the Liberal Arts I
Precalculus I
Precalculus II
Calculus with Analytic Geometry I
Calculus with Analytic Geometry II
Elementary Statistics
Statistics
Statistics I
Statistics II
Applied Calculus I
Applied Calculus II
Calculus I
Topics In
Music Theory I
Music Theory II
Music Appreciation I
Music Appreciation II
Class Voice I
Class Voice II
Introduction to Philosophy
Practical Reasoning
Social Ethics
Photography I
Photography II
General College Physics I
General College Physics II
University Physics I
University Physics II
U.S. Government I
U.S. Government II
International Relations I
International Relations II
Principles of Psychology
Introduction to Psychology I
Introduction to Psychology II
Abnormal Psychology
Child Psychology
Developmental Psychology
Topics In
Survey of the Old Testament
Survey of the New Testament
Religions of the World
11 REL 295
SOC 200
SOC 201
SOC 202
SOC 215
SOC 235
SOC 236
SOC 268
SPA 101
SPA 102
SPA 203
SPA 204
Topics In
Principles of Sociology
Introduction to Sociology I
Introduction to Sociology II
Sociology of the Family
Juvenile Delinquency
Criminology
Social Problems
Beginning Spanish I
Beginning Spanish II
Intermediate Spanish I
Intermediate Spanish II
M
Mathematics Placement Test--See Virginia Placement Test.
Mitigating Circumstances--After the ninth week of the semester (or sixty percent of Summer
Session or special session courses), a “W” can be assigned only if mitigating circumstances
exist AND the student is passing the course. The curricula division dean signs the form for
students in his/her area; counselors sign forms for non-curricular students. Indicate a “W” if
mitigating and student is passing; put an “F” if student is failing or if withdrawal is not
mitigating.
Click here for the Mitigating Circumstances Form
See www.dcc.vccs.edu/.../a.../Mitigating%20Circumstances%20Form.doc
N
New Student Orientation--First-time students at Danville Community College are to attend
New Student Orientation, which includes opportunities for students to meet college
administrators, faculty and staff, and to learn more about campus resources and policies.
Campus tours, information about departments/divisions, student registration and scheduling
will be offered on orientation day. In addition, first-time students will have the opportunity to
interact with new and current students as they participate in New Student Orientation activities.
During this time, information about academic and student organizations will be presented and
on display.
See 2015-2016 Student Handbook, p. 24:
http://www.dcc.vccs.edu/Documents/STUDENTHANDBOOK.pdf
Negative Service Indicators in SIS--Outstanding financial obligations must be satisfied
before a student can re-enroll for succeeding semesters. If a student owes an outstanding
financial obligation, the negative service indicator will be removed immediately if the student
pays by cash or credit card. If the obligation is paid by check, the indicator will not be removed
for 5 business days to allow sufficient time for the funds to clear the bank.
12 See 2015-2016 Student Handbook, p. 17:
http://www.dcc.vccs.edu/Documents/STUDENTHANDBOOK.pdf
“No Show”--If a student never attends a class or only attends one time before the refund
deadline, the student will be considered a “no show” and withdrawn from the class. Faculty will
report “no shows” to the division office by the refund deadline for all classes they teach.
O
Official Transcripts--There are four (4) different ways to request an official DCC transcript:
1. Request online through the Student Information System (http://dcc.my.vccs.edu).
2. Submit a Transcript Request Form by mail or fax.
3. Submit a signed letter by mail or fax containing the following information:
• Full name (present and any former)
• Social Security number or DCC EMPLID#
• Complete address of where the transcript should be mailed
• Dates of attendance
• Signature
• Contact number
4. In person at the Admissions Office in the Wyatt Building, Room 108.
All written requests can be mailed to:
Danville Community College
Admissions Office
1008 South Main Street
Danville, VA 24541
-ORFaxed to 434.797.8451
*Since your signature is required, we cannot accept email requests or phone
calls for transcripts.
Contact Information:
Admissions Office
Phone: 434.797.8490 or 1-800-560-4291 (in Virginia only)
Fax: 434.797.8451
http://www.dcc.vccs.edu/studentservices/admissions/Transcript%20Request.htm
Click here for Transcript Request Form
P
Personalized Education Plan (PEP)— Many factors can impact the length of time it takes for
a student to earn an academic award. DCC students can enroll in one or two- year programs,
but factors such as required developmental coursework, work schedules, family
responsibilities, or failure to successfully complete a course can impact the time it takes to
earn an award. Many students may get discouraged if their path to success takes longer than
13 anticipated. By developing a realistic timeline to graduation in the initial advising sessions
during the first semester, students will be aware of the time commitment necessary to achieve
their goals and the impact on this timeline should they fail to adhere to the original plan. During
the initial advising session, students will be encouraged to explore career goals and determine
the best way to achieve them by developing a plan that meets their individual circumstances.
Students and advisors will discuss career goals and gain insight on which programs and
courses at DCC can lead them in that direction. Goals and timelines will be revisited at each
session beyond the initial advising session in an effort to keep students on track. Should it be
necessary, adjustments to the timeline, career goals, and education goals can be made.
Students will be encouraged to explore class options and meet regularly with an advisor to
help the students realistically evaluate their progress. The Personalized Education Plan will be
housed in the BlackBoard Organizational Site for Advising.
Students will develop a Personal Education Plan by the end of their first semester.
Pre-Requisite Courses—See 2015-2016 College Catalog, pp.110-111
(Developmental Courses)
2015-2016 College Catalog, pp112-142 (Non-developmental Courses)
Program of Study Change/Add--To change programs you must meet a college counselor
and complete a program change form which must be signed by the counselor. To set up an
appointment with a counselor, call 434.797.8460 or drop by the Counseling Center in the
Wyatt Building.
Click here for the Program of Study Change/Add Form
Q
Quality Enhancement Plan (QEP)--Every ten years, regionally accredited colleges undergo a
review by their regional accrediting agency. In the southeast, that accrediting body is the
Southern Association of Colleges and Schools Commission on Colleges (SACSCOC). One
major part of the review is called a compliance certification document and the other is called a
Quality Enhancement Plan (QEP).
A QEP is the document that reflects and affirms the commitment of the College to improving
student learning and/or processes/systems at the College that can contribute toward that
improvement in student learning. DCC’s topic is associated with enhancing student
engagement and among the sub-topics is a significant improvement in our advising processes.
From October 5 through 8, 2015, a team of reviewers was on the DCC campus to confirm that
the activities outlined in the compliance document and the QEP were indeed happening. One
thing the review team did was confirm that the majority of the College’s stakeholders—you!—
knew about the QEP (the title, topic, and importance of the plan).
A committee of faculty, staff, and administrators met weekly for more than 20 months to
develop DCC’s 2015-2025 QEP, entitled AGENTS, which stands for Academic Goals:
14 Engaging, Navigating, and Training for Success. In short, the AGENTS QEP identifies
academic advising as a focal means of enhancing the learning outcomes for DCC students.
Ultimately, learning outcome successes are increased through the completion of two goals:
(1) students will complete a personal education plan to help navigate
their academic career and
(2) students will become engaged with college resources if they
encounter obstacles to achieving their academic goals.
Completion of a personal education plan, housed in an online repository accessible by both the
student and institutional agents of the college, is essential for the timely attainment of
academic goals.
This plan will be reviewed by institutional agents acting as academic advisors, ensuring that
the student’s goals match his/her overall personalized education plan. As the student
progresses, this plan becomes a living document that can be revised and updated based on
circumstances unique to the individual. Additionally, early intervention software used by
institutional agents will help identify students in academic distress and connect those students
to college resources designed to engage them and improve learning outcomes. By learning
how to set realistic goals, creating a map to navigate toward the goals, and engaging with
useful resources to support the goals, students will be trained to succeed in any endeavor.
R
Registration Form--Registration is held prior to the beginning of each semester or term.
Specific registration dates are listed in the Academic Calendar. The dates also are posted in
each building on campus.
In addition to on-line registration and on-campus registration, off-campus registration is
conducted at various sites in Halifax and Pittsylvania Counties. For specific times and dates,
consult the Academic Calendar, or call the Admissions Office at (434) 797.2222 or
(434)797.8467.
S
SAILS--SAILS is an early intervention and student tracking system that makes it possible for
DCC to take a more holistic approach to student success rather than concentrating solely on
those students with classic at-risk characteristics at admission. This system began on
September 30, 2013. Communication with students through this system is solely via email.
Faculty have the ability to initiate flags/kudos regarding student performance using this system.
FLAGS
KUDOS
1.
2.
3.
4.
5.
1. Showing improvement
2. Keep up the good work
3. Outstanding Academic Performance
Never Attended
Attendance Concern
In Danger of Failing
Low Quiz/Test Scores
Class Assignment Concern
15 6. Low Participation
7. General Concern (GENERAL CONCERNS DO NOT GO TO THE STUDENT)
Satisfactory Academic Progress (SAP)--DCC Satisfactory Academic Progress (SAP) Policy
Federal regulations require that a student receiving federal financial aid make satisfactory
academic progress in accordance with the standards set by the College and the federal
government. These limitations include all terms of enrollment, whether or not aid was awarded
or received. Satisfactory Academic Progress (SAP) standards also apply to state aid. Progress
is measured throughout the academic program by the student’s cumulative grade point
average (Qualitative) and by credits earned as a percentage of those attempted (Quantitative
or Pace of Completion). In addition, students must complete their programs of study before
attempting 150% of the credits required to complete the program. The College Financial Aid
Office will evaluate satisfactory academic progress before aid is awarded and after grades are
posted for every term, starting with their first term of enrollment. Some career studies
certificate programs (i.e., shorter than 15 credits in total length) are ineligible for student
financial aid, but those credits will be counted toward all SAP requirements (GPA, Completion
Rate, Maximum Timeframe, and Developmental Maximum) if the student later enrolls in an
eligible program. The policy will become effective with the fall 2015 semester, which means
that it will first be applied when fall 2015 grades are posted in December 2015.
I. STUDENT FINANCIAL AID STATUS
A. Financial Aid Good Standing (GS) – Students who are meeting all aspects of the
satisfactory academic progress policy or successfully following a designated
academic progress plan.
B. Financial Aid Warning Status (WS) – Students who fail to meet satisfactory academic
progress for the first time (excluding students who have already attempted 150% of
the credits required for their programs of study) will be automatically placed in a
Warning Status for one (1) term and are expected to meet SAP requirements by the
end of that term. Students who fail to meet satisfactory academic progress
requirements at the end of the warning status term will be placed on financial aid
suspension. However, with a successful SAP appeal, those students will be placed
on financial aid probation and will retain financial aid eligibility.
C. Financial Aid Probation Status (PS) – Students who have successfully appealed
financial aid suspension are placed in Probation Status (PS). Students in Probation
Status (PS) are eligible to receive financial aid for one (1) semester, after which they
MUST be in Good Standing (GS) or meeting the requirements of an academic
progress plan that was pre-approved by the College Financial Aid Office. (See “IV.
Appeals” for additional information.)
D. Financial Aid Suspension Status (SS) – Students who do not meet the credit
progression schedule and/or the cumulative grade point average standard, or who
fail to meet the requirements of their pre-approved academic progress plan, will be
placed in Suspension Status (SS). Students in Suspension Status (SS) are not
eligible to receive financial aid.
E. Academic Suspension (AS) – Academic requirements for avoiding warning status
and staying in school differ from financial aid requirements for Satisfactory Academic
Progress. Academic status will be noted on registration records; financial aid status
will be noted on financial aid pages in SIS. Any student suspended from the College
for academic or behavioral reasons is automatically ineligible for financial aid.
16 II. EVALUATING PROGRESS
Quantitative Standards or Pace of Completion
Completion Rate (67% Rule): Students must, at a minimum, receive satisfactory grades
in 67% of cumulative credits attempted. This calculation is performed by dividing the
cumulative total number of successfully completed credits by the cumulative total
number of credits attempted. All credits attempted at the College (except audits,
which must be entered as such by the class census date) are included. All credits
accepted in transfer count as both attempted and successfully completed
credits.This evaluation will be made prior to aid being awarded and after grades are
posted at the end of each semester a student is enrolled at the College. Credits with
satisfactory grades at the College are those for which a grade of A, B, C, D, S, or P
is earned.
Note: Federal-student loan borrowers must meet satisfactory academic progress
requirements at the point of loan certification and again prior to the disbursement
of any loan proceeds.
B. Maximum Hours (150% Rule): In order to continue receiving financial aid, a student
must complete his/her program of study before attempting 150% of the credits
required for that program. Developmental and ESL course work are excluded in this
calculation. Attempted credits from all enrollment periods at the College plus all
accepted transfer credits are counted; whether or not the student received financial
aid for those terms is of no consequence. Absolute Maximum Total Credits Allowed:
When a student has attempted the equivalent of 135 semester credit hours,
student’s financial aid eligibility ends and the student in not eligible to appeal for an
increase to their maximum timeframe.
B. 1. Transfer Students: Credits officially accepted in transfer will be counted in
determining the maximum number of allowable semester credit hours for financial aid
eligibility.
B.2. Second Degree Students: Credits earned from a first degree or certificate must be
counted if the student changes programs or attempts a second degree or certificate.
Depending on the circumstances, an appeal might be warranted.
C. ESL and Developmental Studies: Students may receive financial aid for a maximum
of 30 semester hours of Developmental Studies courses as long as the courses are
required as a result of placement testing, the student is in an eligible program of
study, and SAP requirements continue to be met. ESL credits are unlimited in
number as long as they are taken as part of an eligible program and SAP
requirements continue to be met.
Additional Considerations for Quantitative or Pace of Completion Standards
• Withdrawals (W grades) that are recorded on the student’s permanent
academic transcript will be included as credits attempted and will have an
adverse effect on the student’s ability to meet the requirements of the
completion rate for financial aid.
• Incomplete Grades: Courses that are assigned an incomplete grade are
included in cumulative credits attempted. These cannot be used as credits
earned in the progress standard until a successful grade is assigned.
• Repeated courses enable the student to achieve a higher cumulative grade
point average. Students can repeat courses with financial aid until successfully
completed but repeating courses adversely affects the student’s ability to meet
17 completion rate requirements. Financial aid can be considered for successfully
completed classes that are repeated to achieve a higher grade but for only one
additional attempt. Only the latest attempt will count toward the cumulative
grade point average.
Qualitative Standards
Cumulative GPA Requirements (GPA Rule): In order to remain eligible for financial aid
consideration, students must meet minimum cumulative grade point average
requirements based on a progressive scale. Only non-remedial courses with grades of
A, B, C, D, and F are included in this calculation. Transfer credits are excluded. In order
to graduate, a minimum cumulative grade point average of 2.0 is required.
Total Number of Credits Attempted
1-15
16-30
31+
GPA Requirement
1.5
1.75
2.0
III. REGAINING ELIGIBILITY FOR FINANCIAL AID
Students who do not meet the credit progression requirements (Quantitative or Pace of
Completion) and/or cumulative grade point average requirements (Qualitative) will be
immediately ineligible for financial aid. Removal from financial aid does not prevent
students from enrolling without financial aid if they are otherwise eligible to continue
their enrollment.
Unless extenuating circumstances exist and an appeal is granted (see “IV. Appeals” for
additional information), a student in financial aid suspension should expect to continue
classes at his or her own expense until satisfactory academic progress requirements
are again met.
Students who fail to meet these Satisfactory Academic Progress Standards and who
choose to enroll without benefit of student financial aid may request a review of their
academic records after any term in which they are enrolled without the receipt of
financial aid to determine whether they have again met satisfactory academic progress
standards. If the standards are met, eligibility is regained for subsequent terms of
enrollment in the academic year. Students should contact the Financial Aid Office for
assistance in appealing any element of this policy or to determine how to regain
eligibility for financial aid.
IV. APPEALS
Under certain circumstances, students who fail to meet SAP standards and lose
eligibility for financial aid can appeal the financial aid suspension. Students must clearly
state what caused the suspension and must also clearly indicate what has changed that
will now allow the student to succeed. Appeals are encouraged if:
• Extenuating circumstances exist (i.e., student’s serious illness or accident;
death, accident or serious illness in the immediate family; other mitigating
circumstances), or
• The student has successfully completed one degree and is attempting another.
Students appealing a suspension must:
• Complete the College’s SAP Appeal Form in entirety,
• Attach documentation in support of the appeal, including an advisor statement
18 showing remaining credits to graduation for 150% appeals, and
• Submit all items to the College Financial Aid Office.
Only complete appeal submissions, with documentation, will be evaluated by the
Financial Aid Office. The decision is final. Depending on the circumstances, the student
could be required to complete additional requirements (i.e., see a career counselor or
another type of counselor, meet with an advisor to develop an academic progress plan
for completion, limit enrollment, etc.) before an appeal is granted. The goal is to help the
student get back on track for graduation. The reasonableness of the student’s ability for
improvement to again meet SAP standards and complete the student’s program of
study will be carefully considered. Appeals will be approved or denied. Students who
have appeals approved will be in probationary status for the coming term. During
probationary status, the student must meet the conditions of the appeal as
communicated to him or her by the Financial Aid Office, or the student will return to
suspension. If an academic progress plan has been pre-approved by financial aid,
continuing to meet the requirements of that plan will put the student back into good
standing.
SmarThinking--Smarthinking is an online tutoring service that Danville Community College
offers for free to its students. Smarthinking provides tutoring in a variety of subjects, many of
which are available 24/7.
For additional information click here
See http://www.dcc.vccs.edu/lrc/tutoring/Smarthinking.htm
Strategic Plan— In order to fulfill its purpose, Danville Community College seeks to enable
and encourage students to: investigate career choices that are compatible with their abilities
and interests; apply critical thinking and decision-making skills; demonstrate competence and
achievement in their chosen fields of study; apply knowledge and skills learned in the
classroom to actual situations; apply principles of personal and interpersonal skills; prepare for
entry into subsequent educational programs and/or into chosen career fields; expand
workforce skills; and master essential skills in reading, writing, computation, oral
communications, and computer literacy.
The College recognizes that certain values need to be assimilated by students. These values
include a framework of ethics, and appreciation of democratic institutions, knowledge of world
cultures and international affairs, recognition of the impact of science and technology on
society, and a commitment to lifelong learning. The following General Education Objectives
apply to all certificate, diploma, and degree programs offered by the College.
To see the full Strategic Plan, please click here
See http://www.dcc.vccs.edu/IR/ResearchFiles/strategicplan.pdf
Student Course Load--The normal course load during a regular semester at Danville
Community College is 15-18 semester hours (not including SDV 100). A student wishing to
enroll in 19 or 20 semester hours (not including SDV 100) must have a 3.0 grade point
average or higher and the approval of his/her division dean. Under exceptional circumstances,
a student may be allowed to enroll in more than 20 semester hours provided a request is made
19 in writing to the Vice President of Academic and Student Services and supported by written
statements from the student's advisor and division dean.
During the summer session, a student is restricted to two regular courses each summer
session or 12-14 semester hours for the entire summer session. Students wishing to enroll in
15 semester hours must have a 3.0 grade point average or higher and/or the approval of the
appropriate division dean. Under exceptional circumstances, a student may be allowed to
enroll in more than 15 semester hours provided a request is made in writing to the Vice
President of Academic and Student Services and supported by written statements from the
student’s advisor and division dean.
Student Email—See
http://www.dcc.vccs.edu/studentservices/admissions/how%20to%20use%20sis%20email%20a
nd%20blackboard%20updated.pdf
Student Grievances—
Danville Community College is dedicated to an affirmative action policy which provides that all
grievances relating to students at the College, including grade appeals, will be handled fairly
and without regard to race, color, age, national origin, sex, disability, or other non-merit factors.
A grievance is a difference between a student and an employee of the college with respect to
the application of the provisions of the rules, policies, procedures, and regulations of the
college or the Virginia Community College System as this application affects the activities or
status of each student. The grievance procedure must be initiated within seven (7) class days
according to the following procedure.
Three steps delineate the procedure to be followed when a student is filing a grievance against
an employee of the college for failing to follow the provisions of VCCS and/or DCC rules,
policies, procedures, and/or regulations.
Step I.
A. Student
1. The student initiating the grievance shall discuss it with the college
employee involved.
2. The student may request a Danville Community College counselor’s
participation as a third party to discuss the issue when the student
judges that the personal conference with the college employee
would be detrimental to resolving the problem.
B. Student/Employee
1. Every reasonable effort should be made by all parties to resolve the
matter at this step.
C. Employee
1. Documentation of the Step I decision shall be submitted in writing by
the employee to the student and the employee’s supervisor within
seven (7) class days of the student/employee conference.
Step II
A. Student
1. If the student is dissatisfied after Step I, he/she may, within seven (7)
20 class days, file a written appeal with the employee’s supervisor.
B. Supervisor
1. Within (7) seven class days of receipt of the written grievance from the
student, the supervisor will schedule and hold a meeting with the
student and the employee, separately or together.
2. The supervisor will conduct the meeting to hear the grievance, maintain
a written record of the meeting, and will notify the student,
employee and the Vice President of Academics and Student
Services of the decision within (7) seven class days.
Step III
A. Student
1. If the student is dissatisfied with the decision at Step II, s/he may, within
seven (7) class days, file a written grievance to the Vice President
for Academic and Student Services.
B. Vice President for Academic and Student Services
1. Within seven (7) class days after receipt of the written grievance, the
Division Dean appointed to serve as Chair of the Review committee
will be responsible for selecting the Review Committee.
REVIEW COMMITTEE
The Review Committee is dedicated to fair and impartial hearings in order to resolve the
grievance. The members will decide, by at least a majority vote, to uphold, to modify, or
reverse the decision made at the previous level. The Review Committee will consist of two
faculty members, one division dean, one counselor, and two students, whose names are
randomly selected. To ensure a fair and impartial committee, the President may replace any
member of this Committee with another student or faculty/staff member, whenever deemed
appropriate by the President.
1. The Dean shall set a time and place for the hearing and notify every individual
involved in an earlier step of the grievance.
2. All parties concerned shall be given at least five (5) class days’ written notice
informing them of the nature of the complaint, and the date, time, and location of the
hearing.
3. The student requesting the hearing shall present the case to the Committee. The
party against whom the complaint has been lodged shall have the opportunity to
respond to the complaint. Both parties shall be allowed to present only relevant
information to the Committee; however, it is the responsibility of the parties to arrange
for such information.
4. The student has the right to be accompanied by counsel or advisor who may come
from within or outside the College. Such counsel or advisor must restrict his/her
participation to advising the student, and he/she may not participate in the actual
proceedings of the hearing.
5. After hearing all relevant information, the Vice President of Academic and Student
Services may ask for a concluding statement from each party if such statement would
aid the Committee's deliberation.
6. Following the concluding statements, the Vice President of Academic and Student
Services shall invite the student and the faculty member to leave the room.
21 7. The Committee shall deliberate and shall decide the issue and subsequently state its
ruling and rationale in writing within seven (7) class days after a decision is reached.
8. A majority vote will control. A minority report may be included signed by the minority
position. If the Committee upholds the student's grievance, it will recommend specific
measures to be taken by the Vice President of Academic and Student Services, the
Division Dean, and/or the faculty member involved to resolve the issue in an
appropriate and fair manner.
9. If, however, the Committee denies the student's grievance where the student has
violated the standards of acceptable conduct, the Committee shall accept the
recommended penalty of the faculty member in whose class the offense occurred,
unless the Committee finds, by a majority vote, that such recommended penalty is
unfair in light of the evidence. It shall then recommend the following penalty or
penalties to the Vice President of Academic and Student Services.
a. Verbal or written warning;
b. Requirement that the student complete a special project which may be, but is
not limited to, writing an essay, attending a special class or lecture, or
attending counseling sessions;
c. Withholding of official transcript or degree;
d. Bar against readmission;
e. Denial or non-recognition of a degree;
f. Withdrawing from a course with a grade of "W";
g. Failing or reduction of a grade on a test, a course, or other academic work
and/or requiring the performance of additional academic work that is not
required of other students in the course;
h. Expulsion.
10. The hearing will be recorded.
11. The Committee's decision may be appealed to the President of the college. The
appeal must be in writing and set forth the specific ground(s) for appeal and be filed
with the President no later than ten (10) class days from the decision of the
Committee, unless the President grants an extension for good cause. Failure to file
an appeal within the time provided, in writing, as above shall cause a loss of the
right to appeal.
12. Notwithstanding the foregoing, the President reserves the right to take any action as
the President determines to be in the best interests of the college.
State Council of Higher Education for Virginia (SCHEV)
As a last resort, if a student has exhausted the avenues provided by the DCC and the
complaint has not been resolved internally, the student can submit a “Student Complaint Form”
to the State Council of Higher Education for Virginia (SCHEV). Upon receiving a completed
form and determining that the student has followed all of the above procedures, SCHEV will
open an investigation if the matter being disputed falls within its authority. If preliminary
findings indicate a violation of SCHEV regulations by the institution, SCHEV shall attempt to
resolve the complaint through mediation. All parties will be notified in writing of the outcome of
the investigation.
22 Student IDs--All students are required to wear a DCC Student ID at all times. This is an official
form of identification for the College and should not be altered.
• All New and Returning Students must have a Student Identification
card.
• Student must have his/her Student EMPLID Number.
• Student must be enrolled for the current semester and must present
a study list or schedule from the current semester.
• Student must present a current picture ID (i.e.- Valid Driver’s License,
DMV picture ID card)
• Student cannot wear hats or anything covering his/her head.
Sunglasses are not to be worn.
• Duplicate Student ID’s will only be taken if the student is currently
taking classes and presents the above identification.
Student Parking Pass--Parking Decals are required for on-campus parking and are available
at the Information/Switchboard Area in the WYATT BUILDING.
•
•
•
•
To be eligible for a parking decal, STUDENTS MUST SHOW THAT THEY HAVE PAID
THEIR TUITION AND FEES BY PRESENTING THEIR RECEIPT OR STUDY LIST.
Parking decals MUST be displayed on your vehicle on the left side of the back bumper
OR the lower left side of the back glass—THE NUMBER MUST BE VISIBLE.
PARKING FOR STUDENTS WITH DISABILITIES ... Parking spaces for individuals with
disabilities have been designated on the campus and are to be used ONLY by disabled
students and visitors. In order to secure permission to park in these spaces, you must
obtain a special DCC PARKING DECAL from the office of the Vice President of
Academic and Student Services, Room 211 of the Wyatt Building.
CAREFUL — OBEY CAMPUS TRAFFIC REGULATIONS! Student parking on campus
is permitted in all spaces MARKED IN WHITE. All spaces marked in BLUE are
restricted for persons with disabilities, and spaces marked in YELLOW are restricted for
faculty and staff. Students are advised to plan their travel time in such a way that if
authorized spaces are not available, they will have time to park on the street and walk to
class. Students parking in restricted areas MAY HAVE THEIR VEHICLES TOWED! The
speed limit on campus is 20 MILES PER HOUR unless otherwise posted.
Supplemental Instruction--Supplemental Instruction (SI) is an academic assistance program
that uses peer-assisted study sessions. SI sessions are regularly-scheduled, informal review
sessions in which students compare notes, discuss readings, develop organizational tools, and
predict test items. Students learn how to integrate course content and study skills while
working together. The sessions are facilitated by “SI leaders,” students who have previously
done well in the course and who attend all class lectures, take notes, and act as model
students.
Purpose:
1. To increase retention within targeted historically difficult courses
2. To improve student grades in targeted historically difficult courses
3. To increase the graduation rates of students
SI is a “free service” offered to all students in a targeted course. SI is a non-remedial approach
to learning as the program targets high-risk courses rather than high-risk students. All students
are encouraged to attend SI sessions, as it is a voluntary program. Students with varying
23 levels of academic preparedness and diverse ethnicities participate. There is no remedial
stigma attached to SI since the program targets high-risk courses rather than high-risk
students.
For more information call the DCC Tutoring Center at (434) 797-6432.
Third Enrollment Request--A student is normally limited to two enrollments in the same credit
course. If special circumstances warrant consideration of a third enrollment, the student must
submit the appropriate Third Enrollment Form to the Admissions Committee. Please note all
requests for third (3rd) enrollments into classes must be “submitted and acted upon “before the
first day of classes for the term of enrollment. After reviewing the request, the Committee will
notify the student in writing of the decision.
Click here for the Third Enrollment Request Form
Transfer Transcript Evaluation--Admission by Transfer: If you are requesting transfer from
another college, you should
1. Submit official transcript(s) of all previous college work.
2. Submit official high school transcript(s) if awarded within the past
ten (10) years.
Upon acceptance, you will meet with a counselor and/or an appropriate academic division
dean who will outline for you which previously taken courses, fit the program of study in which
you are enrolling. Generally, no credit will be given for courses with grades lower than “C.” You
may be advised to repeat courses in order to make satisfactory progress in your curriculum.
(Coursework transferred in or accepted for credit must be completed at an institution
accredited by a post-secondary regional accrediting commission at the time the coursework
was completed.)
Click here for the Transfer Evaluation Request Form
Transcript Request—See “Official Transcript”
Tutoring--The Tutoring Center provides free tutoring for currently enrolled DCC students in a
wide range of subject areas. Trained peer and professional tutors are available to tutor
specific subject areas and to assist students in developing effective learning strategies.
Tutoring is designed to support and enhance your classroom learning. DCC's tutorial services
are nationally certified by the College Reading and Learning Association. The Tutoring Center
is located in the upper level of the Learning Resources Center. For more information on
tutoring services, call (434) 797-6432 or email [email protected].
See http://www.dcc.vccs.edu/lrc/tutoring/tutoringcenter.htm
V
Veterans--DCC Campus is a “Military Friendly Campus,” and this office is dedicated to helping
eligible veterans, dependents, reservists, guardsmen, and disabled veterans (service
24 connected) in the pursuit of education, be it higher education, retraining, vocational skills or
just lifelong learning. We will assist veterans in using their earned Veterans benefits through
the Department of Veteran Affairs.
See http://www.dcc.vccs.edu/Veterans/veteransaffairs.htm
W
Workforce Services Program— DCC Workforce Services serves employees and employers
alike, as well as any other citizen who has an interest in increasing his or her technical or
workforce skills. We also enthusiastically support economic development efforts in the
Southside Virginia region. We offer credit and non-credit programs designed to meet
occupational, professional, and personal interests and needs. These activities begin at various
times throughout the year and vary in length according to need. Courses are designed to help
clients upgrade technical skills, improve employability skills, acquire new skills, and meet
educational requirements for job certification. Additional services include custom training
programs that can be delivered on the job site to small or large groups of employees, as well
as various other business services and outreach programs.
See http://www.dcc.vccs.edu/Workforce/index.htm#
APPENDICES II III IV V VI Academic(Advising(Syllabus(
Danville(Community(College(
Advising(Mission(Statement(
The$mission$of$Academic$Advising$is$to$support$and$empower$students$to$take$ownership$of$their$educational$experience$
by$having$students$develop$and$implement$educational$plans$to$achieve$educational$goals.$
Advising(Information(
Your%Advisor’s%Name:%%___________________________________________%
Your%Advisor’s%Email:%%___________________________________________%
Your%Advisor’s%Phone:%%___________________________________________%
Your%Advisor’s%Office:%%___________________________________________%
Your%Program%of%Study:%%___________________________________________%
Student(Learning(Outcomes(
•
•
•
•
Student%will%know%the%name,%location,%and%contact%information%of%his%or%her%assigned%program%advisor.
Student%will%be%able%to%accurately%interpret%diploma,%certificate%and/or%degree%requirements%in%order%to%make
appropriate%course%selections.
Student%will%develop%personal%education%plan%for%achieving%his%or%her%educational%goals%taking%into%consideration
his%or%her%circumstances,%needs,%and%abilities.
Student%will%be%aware%of%the%appropriate%College%resources%available%to%ensure%academic%success.
Advising(Expectations(
Expectations(for(Students(
Know%your%academic%advisor%
Participate%in%regular%meetings%with%your%advisor%to%plan%
academic%coursework%and/or%make%necessary%
adjustments%to%your%personal%education%plan%
Become%knowledgeable%about%college%programs,%policies,%
and%procedures%
Clarify%personal%values%and%goals%
Be%proKactive%in%the%advising%process%by%being%prepared%
for%the%advising%appointment%
Utilize%college%resources%as%necessary%to%help%attain%
education%goals%
Be%aware%of%deadlines:%e.g.%financial%aid%cutoff%dates,%
application%for%graduation%and%core%competency%
deadlines,%transfer%requirements,%and%scholarship%
opportunities.%
Accept%responsibility%for%your%decisions%and%actions%
Make%progress%toward%program%completion%
Expectations(for(Advisors(
Foster%communication%with%assigned%student%advisees(
Be%accessible%to%students%by%phone,%email,%and/%or%
appointment%
Communicate%college’s%curriculum%requirements,%
policies,%and%procedures%with%advisees%
Assist%students%in%the%development%of%a%personal%
education%plan%with%a%focus%on%realistic%educational%and%
career%goals%
Be%respectful%of%student%diversity%
Refer%students%to%appropriate%college%resources%as%
needed%
Foster%communication%about%important%college%deadlines%
with%advisees%
Listen%and%clarify%questions%and%concerns%advisees%may%
have%about%academic%decisions%
Assess%and%document%student%progress%
For%information%about%other%college%policies%and%procedures%please%refer%to%the%links%below:%
College%Catalog:% Click here to access the c rre t DCC College Catalog
%Student%Handbook:%%Click here to access the c rre t DCC t e t a
ook
VII VIII IX X XI XII XIII XIV XV XVI XVII XVIII XIX XX XXI XXII XXIII XXIV XXV XXVI

Advising Manual - Danville Community College

Transcription

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