August 20 - Truckee Donner Public Utility District

Transcription

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Truckee Donner Public Utility District
REGULAR MEETING
6:00 PM , Wednesday, August 20, 2014
TDPUD Board Room
AGENDA
Directors
Joseph R. Aguera
Jeff Bender
Bob Ellis
J. Ron Hemig
Tony Laliotis
General Manager
Michael D. Holley
1. Call to order
2. Roll call
3. Pledge of Allegiance
4. Changes to the agenda
5. Public Input - This is time set aside for the public to address the Board on any matter not
on the agenda. Testimony related to any agendized matter should be addressed at the
time that item is considered.
(The public may comment on any subject that is not on the agenda. Each speaker will be
limited to three (3) minutes, but speaker time may be reduced at the discretion of the
Board President if there are a large number of speakers on any given subject.)
DIRECTOR UPDATE
6. This item provides time for Directors to comment on any item within the purview of the District.
(Each Director will be limited to three (3) minutes.)
(Items may be acted on as a group or pulled from the consent
CONSENT CALENDAR
calendar at the request of a Board member, staff member or member of the public; and
subsequently acted upon separately.)
7 . Consideration of Final Completion of the Spring Street Pipeline Rehabilitation Project
This item involves Final Completion of the Spring Street Pipeline Rehabilitation Project with
Aspen Developers and recording of the Notice of Completion.
8 . Consideration of the Purchase of Replacement Computing Devices for District Vehicles
This item involves the purchase of replacement mobile computers.
ACTION ITEMS ( Action item discussions will utilize the following format: (a) staff
report, (b) public input, and (c) Board discussion and action)
9 . Consideration of Foreclosures in the Community Facilities Districts; and Delinquency
Updates for Old Greenwood and Gray's Crossing
This item involves consideration of foreclosures of parcels in the Gray's Crossing and Old
Greenwood Community Facilities Districts; and an update on delinquent assessments.
11570 Donner Pass Road - Truckee, CA 96161 - Phone: (530) 587-3896 - www.tdpud.org
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WORKSHOPS
10 . Review of the Draft Revised District Ordinance No. 2005-05, the Corresponding District
Urban Water Management Plan, and Update on Emergency Drought Regulations
This item involves a review of proposed revisions to District Ordinance 2005-05 and
corresponding revisions to the District's UWMP.
11 . Discussion Regarding the Purchase of a Replacement Radio System
This item involves a replacement of Radio Technology to new DMR (Digital Mobile Radio) Radios.
12 . Discussion Regarding Building Security
This item involves a discussion regarding building security.
ROUTINE BUSINESS
13 . July 31, 2014
a) Approval of the Treasurer's report of fund balances
as of June 30, 2014
b) Approval of the disbursements for July 2014
14 . Approval of Minutes for July 16, 2014
ADJOURNMENT
Note regarding agenda topics likely to come before the Board during the next two months:
-
Discussion of Annual Audit Firms
Discussion of Revisions to the District's Conflict-of-Interest Code
Discussion Regarding Building Access Controls
Discussion Regarding the Prosser Dam Road Emergency Temporary Water Service
The agenda is available for review at the
TDPUD office and the Truckee branch of the Nevada County Library
Posted and mailed on Friday, August 15, 2014
Barbara Cahill, Deputy District Clerk
A copy of the agenda packet is available for public review at the district administrative office: 11570 Donner Pass Road. Public participation
is encouraged. The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate
participation of the disabled in all of the District's public meetings. If particular accommodations for the disabled are needed (i.e. disabilityrelated aids, or other services), please contact the Clerk of the Board at (530) 582-3909 or [email protected], at least 24 hours in
advance of the meeting.
11570 Donner Pass Road - Truckee, CA 96161 - Phone: (530) 587-3896 - www.tdpud.org
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Speak Your Peace
The Nine Tools of Civility
1. Pay Attention
2. Listen
3. Be Inclusive
4. Not Gossip
5. Show Respect
6. Be Agreeable
7. Apologize
8. Give Constructive Criticism
9. Take Responsibility
Sponsored by the Truckee Tahoe Community Foundation
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Agenda Item #
7
CONSENT
To:
From:
Board of Directors
Date:
Subject:
August 20, 2014
Neil Kaufman
Consideration of Final Completion of the Spring Street Pipeline
Rehabilitation Project
1. WHY THIS MATTER IS BEFORE THE BOARD
The Spring Street Pipeline Rehabilitation project is complete.
accepting the project as complete requires Board approval.
A resolution
2. HISTORY
The Spring Street Pipeline Rehabilitation project involved sliplining an existing 10inch pipe in Spring Street with a new 6-inch pipe and replacing one service lateral.
This work was undertaken in coordination with the Town Truckee’s planned
Brickeltown Streetscape project.
In April 2014, the Board authorized award the construction contract for the Spring
Street Pipeline Rehabilitation project. This authorization covered a construction cost
up to $60,000, along with a change order allowance not to exceed $6,000.
In May 2014, the contract was awarded to Aspen Developers with a bid price of
$59,200.
3. NEW INFORMATION
The project began construction in late May 2014 and was completed on July 1, 2014.
During the course of the project, there were two change order items.
The first item involves the installation of an additional 26 feet of pipe at the intersection
on Spring Street and Jibboom Street. The District requested a price proposal from
Aspen Developers for this work after determining that this pipe section was also in
poor condition. Aspen was authorized to proceed with this work based upon a price
proposal of $4,500.
The second item involves a reconciliation of Bid Quantities vs. Actual Constructed
Quantities. The contract is based on a unit price bid. Attachment 1 shows the
differences between bid totals and the amounts actually constructed. This analysis
results in a $2,834.00 credit to the District.
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4. FISCAL IMPACT
The original bid price was $59,200. Once adjustments are made for the change order
items, the final contract price is $60,866.00 as shown in the table below. This final
amount is less than the Board authorization of $66,000.
Description
Amount
Original Bid Price
$59,200.00
CO Item No. 1 - Additional Pipe
$4,500.00
CO Item No. 2 - Bid vs. Actual Quantities
($2,834.00)
Total
$60,866.00
5. RECOMMENDATION
Adopt a Resolution 2014-18 accepting the Spring Street Pipeline Rehabilitation
project as complete and authorize the filing of the Notice of Completion.
Michael D. Holley
General Manager / Water Utility Manager
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Bid Item
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7
8
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Description
Mobilization
Perform Excavation and Backfill at Access Pits
Slipline Existing 10” Steel Pipe with 6” PE Pipe
1.5” PE Water Service Lateral at 10184 Spring Street
Connection to New 6” Valve at Station 0+00
Connection to New 8” Valve at Station 4+29.55
Rock Excavation
AC Pavement and Base (trench restoration)
Additional ½” Thickness of AC Pavement (trench restoration)
All Other Work Required by the Contract Documents
Quantity
1
1
425
10
1
1
2
230
230
1
Units
LS
LS
FT
FT
LS
LS
HRS
SF
SF
LS
$
$
$
$
$
$
$
$
$
$
Unit Price
6,500.00 $
8,700.00 $
30.00 $
480.00 $
2,950.00 $
4,000.00 $
870.00 $
26.00 $
6.00 $
10,400.00 $
$
Bid Amounts
Subtotal
6,500.00
8,700.00
12,750.00
4,800.00
2,950.00
4,000.00
1,740.00
5,980.00
1,380.00
10,400.00
59,200.00
Analysis of Bid Quantities vs. Actual Quantities Constructed
Spring Street Pipeline Rehabilitation
Contractor: Aspen Developers
Quantity
1
1
431
8
1
1
0
271
0
1
Subtotal
6,500.00
8,700.00
12,930.00
3,840.00
2,950.00
4,000.00
7,046.00
10,400.00
56,366.00
2,834.00
Unit Price
6,500.00 $
8,700.00 $
30.00 $
480.00 $
2,950.00 $
4,000.00 $
870.00 $
26.00 $
6.00 $
10,400.00 $
$
Credit to TDPUD $
$
$
$
$
$
$
$
$
$
$
Actual Amounts
Units
LS
LS
FT
FT
LS
LS
HRS
SF
SF
LS
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Attachment 1
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Resolution No. 2014 - 18
AUTHORIZING THE ACCEPTANCE OF
THE SRPING STREET PIPELINE REHABILITATION PROJECT
AND DIRECTING FILING OF THE NOTICE OF COMPLETION
________________________________________________________________________
WHEREAS, the Board of Directors of the Truckee Donner Public Utility District made the determination to
undertake the Spring Street Pipeline Rehabilitation Project and
WHEREAS, Aspen Developers was selected by the District to perform the work; and
WHEREAS, Aspen Developers has completed all of the work included in the Project; and
WHEREAS, The District’s Water System Engineer, Neil Kaufman, now certifies the completion of the project; and
WHEREAS, the District's Water Utility Manager, Michael D. Holley, has recommended that the work be accepted
by the District;
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the District as follows:
1. That the District hereby accepts the Spring Street Pipeline Rehabilitation Project as complete.
2. That the Clerk of the District be directed to file with the County of Nevada the Notice of Completion, a
copy of which is attached hereto.
3. That 35 days following the filing of the Notice of Completion, the monies retained from the contractor
payments be released to the contractor if no claims have been made to the District by material suppliers,
laborers, or sub-contractors.
PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the
twentieth day of August 2014 by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By____________________________________
Tony Laliotis, President of the Board
ATTEST:
_____________________________________
Michael D. Holley, Clerk of the Board
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RECORDING REQUESTED BY:
Truckee Donner Public Utility District
WHEN RECORDED, RETURN TO:
11570 Donner Pass Road
Truckee, CA 96161
THE UNDERSIGNED DECLARES
DOCUMENTARY TRANSFER TAX - NONE
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:
1. That the name and address of the public entity for whom the improvement project was done, as owner
thereof, is the Truckee Donner Public Utility District, 11570 Donner Pass Road, Truckee, CA
96161.
2. Nature of interest or estate of owner: beneficial interest of a public utility easement for installation of
water facilities.
3. That on August 20, 2014 the hereinafter described improvements were accepted as complete pursuant
to Resolution 2014-18 of the Truckee Donner Public Utility District, the awarding authority.
4. That the subject improvements of the Notice are generally described and identified as follows: Spring
Street Pipeline Rehabilitation Project.
5. That the name and address of the contractor for such project was: Aspen Developers, P. O. Box 34145,
Reno NV 89533
I certify under penalty of perjury under the laws of the State of
California that the foregoing is true and correct.
Dated: August 20, 2014
By_____________________________________
Michael D. Holley, General Manager
MAIL TAX STATEMENTS TO:
SAME AS ABOVE
Legal References: CC-3093,CCP-2003 (oath), 2015.5 (unsworn statement)
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Agenda Item #
8
CONSENT
To:
Board of Directors
From:
Ian Fitzgerald
Date:
Subject:
August 20, 2014
Consideration of the Purchase of Replacement Computing Devices
for District Vehicles
Board approval is required for expenditures in excess of $15,000.
2. HISTORY
The District has been using computers in District vehicles since 2002. The District
currently operates mobile computers in District vehicles to provide geographic
information, modeling capabilities, and associated data to our water and electric crews
away from the office. In addition, these units now play a critical role in facility
inspection programs and electric outage management.
3. NEW INFORMATION
Our current mobile computers were purchased in 2009. In addition to outlasting their
three year replacement cycle by five years, many of the computers are beginning to
break down in their harsh environment.
The new tablet computers are manufactured by Microsoft, and are designed
specifically for field applications on a daily basis. They are high performance, tablet
enabled devices, viewable in direct sun-light. Speed and processing power are a
major step up from our existing devices.
Section 3.08.060 of the District's code (Joint Purchasing with the State of California
and other public agencies) permits the District to take advantage of other agencies low
bids providing that competitive procurement procedures were followed. The costs
proposals are submitted on Federal Government Service Agreement (GSA) which
adheres to this section of the District code.
The expected life of the mobile computers is three years due to the harsh environment
to which they are exposed; however it is not uncommon for tablet computers to be
usable for five years if still in good condition.
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4. FISCAL IMPACT
Sufficient funds exist in the FY12 Budget for the purchase of the 22 mobile computers.
The cost of the mobile computers quoted through CDW-Government is $24,091, and
includes tax and shipping.
5. RECOMMENDATION
Approve the purchase of replacement mobile computers for a total cost of $24,091.
Stephen Hollabaugh
Assistant General Manager
Michael D. Holley
General Manager
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Agenda Item #
9
ACTION
To:
From:
Board of Directors
Date:
August 20, 2014
Subject:
Consideration of Foreclosures in the Community Facilities Districts;
and Delinquency Updates for Old Greenwood and Gray's Crossing
Robert Mescher
Adoption of a foreclosure resolution and contracting with a foreclosure attorney are the
next steps in the collection of delinquent Community Facilities District (CFD)
assessments.
2. HISTORY
In 2003, the Board formed a CFD for the Old Greenwood development. In 2004, the
Board formed a CFD for the Gray's Crossing development. Both CFDs were formed
for the purpose of selling bonds to pay for portions of the infrastructure in both the Old
Greenwood and Gray's Crossing developments.
The property owners in each CFD have been annually assessed through their property
tax bill to pay the principal and interest on the bonds.
Each year since 2010, the Board has adopted a foreclosure resolution authorizing staff
and special counsel to proceed with the foreclosure process on all parcels with
delinquent assessments in both CFDs.
Last year, there were approximately sixteen parcels with delinquencies. Three of those
parcels were large undeveloped multi-family parcels owned by the developers LDK
and Gray's Station. The parcels have income restrictions and the developers have no
intent to pay future and delinquent assessments. Previous Sheriff's sales failed to
obtain the minimum bid on those parcels.
The remaining parcels were single-residential lots owned by individuals.
3. NEW INFORMATION
STATUS OF PRIOR DELINQUENCIES
No status has changed with the three large undeveloped parcels. The developers
LDK and Gray's Station have no intent on paying future or past delinquencies due to
the income restrictions on the parcels.
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Of the remaining thirteen parcels, six parcels have paid and are now current. Two
parcels are scheduled for a Sheriff sale on 9/10/14. The District is either in process or
has received Writs-of-Sale from the court for the remaining parcels. After receiving the
Writs-of-Sale, the Nevada County Sheriff's Office will schedule a sale. Obtaining the
Writs-of-Sales and scheduling the auctions has taken longer than expected due to
budget cuts at Nevada County leaving the county staff short handed.
Stradling Yocca Carlson and Rauth is continuing to work with Nevada County to obtain
the Writs-of-Sale and schedule Sheriff sales .
NEW DELINQUENCIES
Attachment 1 lists the parcels that did not pay their assessments this past year. There
are forty-six delinquent parcels in Gray's Crossing and five delinquent parcels in Old
Greenwood. This list includes the ten parcel owners described above. The three
largest delinquent assessments from Gray's Crossing are the three largest parcels
mentioned above.
Attachment 2 and Attachment 3 are maps of the delinquent parcels in Old Greenwood
and Gray's Crossing.
FORECLOSURE CRITERIA
The bond covenant defines when the foreclosure proceedings apply. The criteria for
when the Board must proceed with foreclosure are:
A) A parcel or property owner is past due more than $7,500, or
B) If more than 5% of the amount billed is past due, all past due parcels are subject to
foreclosure.
There are five property owners in Old Greenwood with delinquent assessments. Two
are from prior years and three are from the 2013/2014 levy. The total past due for Old
Greenwood 2013/2014 assessments is $10,995. One parcel has a total delinquency
including prior year's assessments that is more than $7,500. The Board must proceed
with foreclosure on that parcel and may proceed with foreclosure on the other four.
There are forty-six property owners in Gray's Crossing that are delinquent. The
delinquent assessments totaling $720,554 exceeds 5% of the amount billed. The
Board must proceed with foreclosure on all of the parcels.
All of the property owners have received reminder letters and demand letters prepared
by Willdan Financial, the firm that administers the collection of the assessments.
Willdan has also sent a letter to the lenders and copied the property owners.
SPECIAL COUNSEL
Stradling Yocca Carlson & Rauth has six offices throughout California and they have
done an excellent job in collecting most of the delinquencies from last year.
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4. FISCAL IMPACT
There is no fiscal impact to Truckee Donner Public Utility District with this action item.
All charges incurred related to the judicial foreclosure process are the responsibility of
the property owners in the CFD.
Approximately $280,000 will need to be drawn from the Gray's Crossing Reserve Fund
to make the $1.3 million bond payment because of the accumulated Gray's Crossing
delinquencies. Most of the total assessment delinquencies are due to the three large
undeveloped parcels with income restrictions. Drawing from the Reserve Fund is a
reportable event to the bond holders.
Total Special Tax Fund
Total Surplus Fund
Available Funds
$ 960,000
80,000
$1,030,000
Reserve Fund Draw
$ 280,000
Payment due 09/1/2014
$1,310,000
5. RECOMMENDATION
a) Adopt the attached foreclosure Resolution 2014-19 (Attachment 4) authorizing staff
delinquent assessments in both Old Greenwood and Gray's Crossing CFD.
b) Authorize the Board President to extend the agreement for legal services with
Stradling Yocca Carlson & Rauth for their work relating to the foreclosure on
delinquent parcels in both Old Greenwood and Gray's Crossing CFD.
Robert Mescher
Administrative Services Manager
Michael D. Holley
General Manager
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CFD Delinquent Assessments
ATTACHMENT 1
(Excludes penalty, interest, and fees)
Gray's Crossing CFD
APN
Owner
19-770-02
Gray's Station
19-770-13
Frank Seelig
19-780-03
Douglas Sumaraga
19-800-04
Otis McGee
19-800-15
Douglas Sumaraga
19-840-08
Andree Wood
19-840-10
Travis Reich
19-840-11
Travis Reich
19-840-12
Travis Reich
19-840-14
No Name 11684 Kelly Dr.
19-850-03
Incline Land Co
19-870-02
Coral Quiet
19-870-09
Drake & Nannette Niven
19-870-13
Gerald Quinlan
19-910-02
Gary & Cherene Ifland
19-910-05
Grace Ferneynes
43-010-05
LDK GC 81, LLC Gray's Station LLC
43-010-07
LDK GC 81, LLC Gray's Station LLC
43-030-13
Trailside Builder Inc.
43-040-11
Grace Ferneynes
43-040-12
Trailside Builder Inc.
43-040-14
Russ Kaulback
43-050-02
Village at Gray's Crossing
43-050-03
43-050-04
43-050-05
43-050-06
43-050-07
43-050-08
43-050-09
43-050-17
43-050-18
43-050-19
43-050-20
43-050-21
43-060-01
43-060-02
43-060-04
43-060-05
43-060-06
43-060-08
43-070-01
43-070-02
43-070-03
43-070-05
43-070-06
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Total
2013/2014
Prior Years Total
Past Due
Past Due
Past Due
207,995
602,378
810,373
3,466
8,362
11,828
3,585
3,515
7,100
1,793
1,793
3,705
14,107
17,812
2,241
2,241
2,241
2,241
2,241
2,241
2,315
2,315
2,315
2,315
2,241
2,241
2,315
2,315
4,482
10,812
15,294
4,332
4,332
2,390
4,687
7,077
2,166
2,166
96,670
279,967
376,637
165,861
480,351
646,212
2,465
2,465
4,930
4,930
2,465
2,465
2,465
2,465
846
846
564
564
986
986
846
846
564
564
986
986
846
846
986
986
846
846
986
986
846
846
986
986
14,233
14,233
11,273
11,273
11,555
11,555
20,010
20,010
17,333
17,333
7,891
7,891
5,778
5,778
60,313
60,313
4,650
4,650
8,314
8,314
15,924
15,924
8,314
8,314
720,554
1,404,180
2,124,734
Old Greenwood
APN
2013/2014
Past Due
Owner
19-740-21 Ezekiel & Susan Straw
19-750-19
19-750-39
19-750-43
19-940-18
5
Trevor & Jennifer Sanders
James Wogan
Charles Anderson
Mathew & Stephanie Hein
Total
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Prior Years Total
Past Due
Past Due
-
5,204
5,204
3,585
3,585
1,793
2,032
10,995
10,340
15,544
3,585
13,925
1,793
2,032
26,539
Attachment 2
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Failed Auction
New Delinquency
Sherif Sale Imminent
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Attachment 4
RESOLUTION NO. 2014 - 19
RESOLUTION OF THE BOARD OF DIRECTORS OF
THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT
ACTING ON ITS OWN BEHALF AND AS THE GOVERNING BODY OF ALL
OF ITS COMMUNITY FACILITIES DISTRICTS
(OLD GREENWOOD No. 03-1 AND GRAYS CROSSING No. 04-1)
AUTHORIZING RETENTION OF SPECIAL COUNSEL
WHEREAS, the Truckee Donner Public Utility District (the “TDPUD”) has conducted
proceedings resulting in the formation of Community Facilities Districts (“CFDs”; the
District and the CFDs are collectively referred to as “District”) and the issuance and sale of
bonds or debt pursuant to the Mello-Roos Community Facilities Act of 1982 (Cal. Gov.
Code Section 53311, et seq.; the "Act"); and
WHEREAS, pursuant to the Act, the District has duly recorded Notices of Special Tax Lien
and has duly and regularly levied CFD special taxes, which special taxes and interest and
penalties thereon constitute a lien against the parcel of the land against which it was levied
until the same are paid, which liens secure in whole or part debt issued pursuant to the
Act; and
WHEREAS, certain installments of the special taxes have not been paid when due, and
certain special taxes may not be paid when due in the future; and
WHEREAS, pursuant to Section 53356.1(a) of the Act, the District is authorized to order
the special taxes collected by an action brought in the Superior Court to foreclose their
liens; and
WHEREAS, pursuant to Section 53356.1(b) of the Act, the District covenanted for the
benefit of owners of the debt to file such foreclosure actions on behalf of the debt holders
and are authorized to order the County Auditor to credit the delinquent special taxes upon
the secured tax roll, thus relieving the County Tax Collector of further duty and regard
thereto; and,
WHEREAS, the District wishes to retain experienced, qualified counsel to prosecute such
judicial foreclosure actions,
NOW THEREFORE, BE IT RESOLVED by the Board of Directors of the TDPUD acting on
its own behalf and as the Legislative Body of all of the District CFDs that:
1. The Board finds that the Act authorizes the commencement of judicial foreclosure
proceedings to collect delinquent special taxes, and hereby orders that the
delinquent special taxes listed on the attached Exhibits A1 and all future delinquent
special taxes as to such property, be collected by action brought in the appropriate
Superior Court to foreclose the liens thereof.
Resolution 2014-19
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Attachment 4
2. The District President of the Board is authorized to retain Stradling Yocca Carlson &
Rauth, a law firm, as special counsel on the terms set forth in the agreement
presented to the Board to prosecute the foreclosure actions and to collect on behalf
of the CFDs all amounts due on account of the special taxes listed in Exhibits A1
and any subsequent delinquent special taxes.
3. The Board finds that the Act provides for the payment of the costs and attorneys
fees for prosecution of the foreclosures authorized by the District and hereby
authorizes Attorneys to require payment on its behalf of all costs and all attorneys
fees incurred as to each delinquent parcel as a condition of such redemption as
provided in the agreement.
Adopted by the Board of Directors of the Truckee Donner Public Utility District acting on its
own behalf and as the Legislative Body of all of its Community Facilities Districts at a
regular meeting held on August 20, 2014, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
_____________________________
Tony Laliotis, President
ATTEST:
____________________________
Michael D. Holley, P.E. Clerk of the Board
Resolution 2013-XX
2
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4. FISCAL IMPACT
There is no fiscal impact to Truckee Donner Public Utility District with this action item.
All charges incurred related to the judicial foreclosure process are the responsibility of
the property owners in the CFD.
Approximately $280,000 will need to be drawn from the Gray's Crossing Reserve Fund
to make the $1.3 million bond payment because of the accumulated Gray's Crossing
delinquencies. Most of the total assessment delinquencies are due to the three large
undeveloped parcels with income restrictions. Drawing from the Reserve Fund is a
reportable event to the bond holders.
Total Special Tax Fund
Total Surplus Fund
Available Funds
$ 960,000
80,000
$1,030,000
Reserve Fund Draw
$ 280,000
Payment due 09/1/2014
$1,310,000
5. RECOMMENDATION
a) Adopt the attached foreclosure Resolution 2014-19 (Attachment 4) authorizing staff
delinquent assessments in both Old Greenwood and Gray's Crossing CFD.
b) Authorize the Board President to extend the agreement for legal services with
Stradling Yocca Carlson & Rauth for their work relating to the foreclosure on
delinquent parcels in both Old Greenwood and Gray's Crossing CFD.
Robert Mescher
Administrative Services Manager
Michael D. Holley
General Manager
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20
Agenda Item #
10
WORKSHOP
To:
Board of Directors
From:
Date:
Steven Poncelet
Subject:
Review of the Draft Revised District Ordinance No. 2005-05, the
Corresponding District Urban Water Management Plan, and Update
on Emergency Drought Regulations
August 20, 2014
This item includes an update on the District's implementation of the California State
Water Resources Control Board's (SWRCB's) emergency drought regulations along
with review of proposed revisions to District Ordinance 2005-05 which is part of the
existing Urban Water Management Plan's Water Shortage Contingency Plan.
2. HISTORY
The District's Board has had multiple meetings to review and implement the SWRCB's
emergency drought regulations. These regulations require that all Urban Water
Suppliers implement fully the stage of their Water Shortage Contingency Plan that first
introduces restrictions to outdoor irrigation of ornamental landscapes and turf with
potable water. The District's Water Shortage Contingency Plan, and implementing
Ordinance No. 2005-05, were written for a catastrophic failure of our water system.
The State's mandate to implement Stage 2 would create an undue hardship given that
the District is not currently experiencing a water supply shortage.
At the July 16, 2014 District Board meeting, the Board set a Public Hearing date of
September 10, 2014 to consider revisions to our Urban Water Management Plan.
Notice was given to the Town of Truckee, Nevada County, and Placer County
regarding the District's intent to update the plan.
At the August 12, 2014 special District Board meeting, action was taken to comply with
the new regulations and the General Manager was directed to implement the District's
Urban Water Management Plan, Water Shortage Contingency Plan and trigger
Ordinance No. 2005-05 Stage 2 or the Alternate Plan if approved by the California
State Water Resources Control Board.
3. NEW INFORMATION
District Staff have taken steps to comply with the new drought regulations.
following actions are complete or are in process:
The
 A press release was sent out on August 13th regarding the District's action to
comply with the regulations and impacts to our customers;
 The Districts website (www.tdpud.org) has been updated and includes detailed
information on the new restrictions that our customers must comply with;
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 A complaint form for alleged violations of the drought regulations is available on
the website (See Forms button on homepage);
 A letter to all of our customers (Attachment 1) has been sent to the printer/mail
house and is expected to hit mail boxes within a week; and
 Staff have conducted direct outreach to key accounts, other public agencies,
CATT, driveway sealing companies, and others.
District Staff has created a draft revision (Attachment 2) to District Ordinance No.
2005-05. These revision have taken into account the impacts from the SWRCB's
drought regulations along with a review of other local water agency ordinances. The
revised ordinance is now written for both a drought emergency and a catastrophic
failure of one or more components of our water system that would cause water supply
shortages. Key changes to the ordinance include:
 The stages have been modified and additional stages have been added to give
more granularity in choosing the appropriate stage;
 Restrictions have been removed that were unreasonable or would create undue
hardship;
 The procedures to appeal for hardship or address violations have been
improved; and
 The revised ordinance is more consistent with the ordinances of other local
water agencies.
A final ordinance will be presented to the Board and public in a Public Hearing at the
September 10, 2014 board meeting. If adopted, a Public Hearing for consideration of
changes to the District's Urban Water Management Plan will be held. The only
changes to the Urban Water Management Plan would be to reflect the changes in the
District's implementing ordinance.
If adopted by the District's Board, the new ordinance and Urban Water Management
Plan would take effect in 30-days. The new ordinance would remain in effect unless
rescinded by the Board or if the SWRCB approves the District's Alternate Plan
request. The Urban Water Management Plan would remain in effect until the next
update as required by the state water code which would be in 2015.
4. FISCAL IMPACT
There is no fiscal impact associated with this workshop item. Fiscal impacts from the
emergency drought regulations have been presented in previous meetings.
5. RECOMMENDATION
Receive this report and provide feedback.
Steven Poncelet
Public Information & Conservation Manager
21
Michael D. Holley
General Manager
22
Attachment 1
Directors
Joseph R. Aguera
Jeff Bender
Bob Ellis
J. Ron Hemig
Tony Laliotis
August 15, 2014
General Manager
Michael D. Holley
Dear Truckee Donner PUD customer:
IMPORTANT: California State Regulators Adopt Emergency Drought Regulations
Truckee Donner PUD Takes Steps to Comply
The Truckee Donner Public Utility District has taken action to implement restrictions
on outdoor water use as required by law. The California State Water Resources
Control Board (SWRCB) has recently adopted emergency drought regulations which
include provisions against wasting water that apply to all Californians along with the
restrictions on outdoor irrigation. Compliance is mandatory and there are provisions
for penalties and fines.
The key impacts to Truckee Donner PUD customers from the state’s emergency
drought regulations include:
 Restriction on the irrigation with potable water of ornamental landscapes and
turf to 2-days per week. This applies to all Truckee Donner PUD water
customers; and
 Prohibitions for all Californians, punishable by a fine of up to $500 for each day
in which the violations occurs, against:
o The application of potable water to outdoor landscapes in a manner that
causes runoff such that water flows onto adjacent property, non-irrigated
areas, private and public walkways, roadways, parking lots, or structures;
o The use of a hose that dispenses potable water to wash a motor vehicle,
except where the hose is fitted with a shut-off nozzle or device attached to it
that causes it to cease dispensing water immediately when not in use;
o The application of potable water to driveways and sidewalks; and
o The use of potable water in a fountain or other decorative water feature
except where the water is part of a recirculating system.
To help with enforcement of drought regulations, the Truckee Donner PUD has
established a formal procedure to receive complaints regarding observations of
noncompliant incidents. Staff will investigate complaints and take action where
appropriate. Complaints must be in writing and can be filed at www.tdpud.org home
page (click on Forms button) or delivered to Truckee Donner PUD at 11570 Donner
Pass Rd., Truckee, CA 96161.
1
11570 Donner Pass Rd, Truckee, CA 96161 – Phone 530-587-3896 – www.tdpud.org
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Attachment 1
The state’s emergency drought regulations went into effect on July 29, 2014 and will
remain in effect until rescinded by the SWRCB. By law, emergency regulations such
as these can only be in effect for 270 days before they need to be renewed. The
Truckee Donner PUD board held a special meeting on August 12, 2014 and took action
to implement the new regulations. With this notice, you are required to comply
immediately with the mandatory regulations.
Truckee Donner PUD staff are working with the state regulators to ensure compliance
and to track any new developments and will communicate with our customers when
significant changes occur. It is important to note that, although Truckee is in a drought,
we are not experiencing a water supply shortage. However, we must all comply with
the mandatory state emergency drought regulations and it is critical that we conserve
water.
The Truckee Donner PUD Conservation Department is available to help you save
water though our very successful water-efficient toilet rebate/exchange, customer leakrepair rebate, free handouts of low-flow plumbing fixtures and hose-spray nozzles, and
conservation garden. There are many opportunities to save water, money, and live
more comfortably. Visit www.tdpud.org/departments/conservation for full program
details.
For information on the emergency drought regulations or to file a complaint for
violations, visit www.tdpud.org (see Spotlight section or Forms button). For additional
information, call 530-582-3931 or visit the TDPUD’s conservation department at 11570
Donner Pass Road.
Regards,
Steven Poncelet
Public Information and Conservation Manager
Truckee Donner PUD
2
11570 Donner Pass Rd, Truckee, CA 96161 – Phone 530-587-3896 – www.tdpud.org
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Attachment 2
Ordinance No. 2014 - 05
FINDING THE NECESSITY FOR AND ADOPTING
A WATER CONSERVATION PROGRAM IN THE EVENT OF
A WATER SUPPLY OR DROUGHT EMERGENCY
__________________________________________________________________________
WHEREAS, California Water Code Sections 375 et. seq. permit public entities which supply water at retail
to adopt and enforce a water conservation program to reduce the quantity of water used by the people
therein for the purpose of conserving the water supplies of such public entity;
WHEREAS, California Water Code Section 10632 requires an urban water supplier to describe stages of
action to be undertaken in the event of a water supply shortage;
WHEREAS, the Board of Directors of Directors of the Truckee Donner Public Utility District has
determined that it is necessary to establish a water conservation program in the event of any future water
supply shortage or drought emergency;
WHEREAS, the Board of Directors finds and determines that a water shortage could exist in the event of
major failure of one or more components of the water system or drought;
WHEREAS, the Board of Directors also finds and determines that the water sources available be put to
maximum beneficial use to the extent to which they are capable, and that the waste or unreasonable use,
or unreasonable method of use, of water be prevented and that the conservation of such water be
encouraged with a view to the maximum reasonable and beneficial use thereof in the interest of the
people of the District and for the public welfare.
NOW THEREFORE BE IT RESOLVED by the Board of Directors of Directors of the District as follows:
1. The General Manager is hereby authorized and directed to implement the provisions of this ordinance.
Additionally, the General Manager is hereby charged with interpretation, regulation and enforcement
of the provisions of this ordinance, and authorized to make exceptions to prevent undue hardship or
unreasonable restrictions, provided that water shall not be wasted or used unreasonably and the
purpose of this ordinance can be accomplished.
2. To the extent that any of the existing and prior ordinances of the District applicable to its water system
are inconsistent herewith, all such prior water ordinances shall be deemed revoked upon this
ordinance becoming effective to the extent that they are inconsistent.
3. The provisions of this ordinance shall apply to all water served to persons, customers, and property by
the District. The District shall declare which portions of the service area are subject to a water supply
emergency and the requirements of this ordinance.
4. The provisions of this ordinance are not applicable to the uses of water which are necessary to protect
public health and safety or for essential governmental services, such as police, fire and other similar
emergency services.
1
24
Ordinance 2014-05
25
Attachment 2
5. Water Conservation Stages: No person shall knowingly use water or permit the use of water
supplied by the District for commercial, industrial, agricultural, governmental, or any other purpose in
a manner contrary to any provision of this ordinance, in an amount in excess of the amounts
authorized by this ordinance or during any period of time other than the periods of time specified in
this ordinance. At no time shall water be wasted or used unreasonably.
6. The following stages shall take effect upon declaration as herein provided:
(a) Stage 1 – Targeted 10% Reduction in Water Usage - Voluntary Compliance: Stage 1 applies
during periods that the District determines that water usage should be reduced approximately 10%
in order to meet all of the water demands of its customers. Specific mandated restrictions in water
use for Stage 1 are as follows:
1. Irrigation with potable water of ornamental landscapes and turf shall be limited to every other
day.
2. The application of potable water to driveways and sidewalks shall be prohibited unless for
driveway sealing or construction.
3. The use of a hose that dispenses potable water to wash a motor vehicle, except where the hose
is fitted with a shut-off nozzle, shall be prohibited
(b) Stage 2 – Targeted 20% Reduction in Water Usage - Mandatory Compliance: Stage 2 applies
1. Irrigation with potable water of ornamental landscapes and turf shall be limited to every other
day.
2. The application of potable water to driveways and sidewalks shall be prohibited unless for
driveway sealing or construction.
3. The use of a hose that dispenses potable water to wash a motor vehicle, except where the
hose is fitted with a shut-off nozzle, shall be prohibited.
4. Customers may be subject to fines and penalties for failure to comply with this requirement.
(c) Stage 3 – Targeted 30% Reduction in Water Usage - Mandatory Compliance: Stage 3 applies
1. Irrigation of ornamental landscapes and turf shall be limited to 3-days per week.
2. The application of potable water to driveways and sidewalks shall be prohibited.
3. The use of a hose that dispenses potable water to wash a motor vehicle, except where the
hose is fitted with a shut-off nozzle, shall be prohibited.
5. The District may install flow restricting devices on a customer’s service.
2
25
Ordinance 2014-05
26
Attachment 2
(d) Stage 4 – Targeted 40% Reduction in Water Usage - Mandatory Compliance: Stage 4 applies
1. Irrigation of ornamental landscapes and turf shall be limited to 2-days per week.
2. The application of potable water to driveways and sidewalks shall be prohibited.
3. The use of potable water to wash a motor vehicle, except where the hose is fitted with a shutoff nozzle, shall be prohibited.
4. Any customer leak in plumbing and / or irrigation systems shall be repaired when found, but in
any case within ten (10) days of notice by the District to repair. The District may perform the
repair or hire a contractor to perform the repair, and then invoice the customer for those costs.
(e) Stage 5 – Targeted 50% Reduction in Water Usage - Mandatory Compliance: Stage 5 applies
in order to meet all of the water demands of its customers. Specific additional mandated
restrictions in water use for Stage 5 are as follows:
1. All outdoor water uses are prohibited in the area affected by the water conservation
requirement. The District may discontinue service to irrigation services.
2. Any customer leak in plumbing and / or irrigation systems shall be repaired when found, but in
any case within ten (10) days of notice by the District to repair. The District may perform the
repair or hire a contractor to perform the repair, and then invoice the customer for those costs.
4. The District may implement mandatory water rationing through the use of forced rolling
outages.
7. Implementation of Conservation Stages. The District shall monitor the projected supply and
demand for water by its customers on a daily basis. In the event of an emergency, the General
Manager shall determine the extent of the conservation required through the implementation and/or
termination of particular conservation stages in order for the District to prudently plan for and supply
water to its customers. Thereafter, the General Manager may order that the appropriate stage of
water conservation be implemented or terminated in accordance with the applicable provision of this
ordinance. Water system customers shall be notified of water conservation stages by one or more of
the following methods:
(a) Door hanger notices delivered to the property served
(b) Mass mailing to customers and property owners
(c) Announcements in local media such as newspapers, radio and television
3
26
Ordinance 2014-05
27
Attachment 2
(d) Any other methods deemed appropriate by the General Manager
The stage designated shall become effective immediately upon announcement. The declaration of
any stage shall be reported to the Board of Directors as soon as practicable and convene a special
meeting as soon as possible. The Board of Directors shall thereupon ratify the declaration, rescind the
declaration, or direct the declaration of a different stage.
8. VIOLATIONS
In order to protect the health, safety and welfare of the community, the District shall serve any
customer found to be violating any provision of this ordinance with written notice, in accordance with
Section 11, stating the nature of the violation and providing a reasonable time limit for the satisfactory
correction. If a violation is not corrected within the time limit prescribed, the General Manager may
exercise their authority to disconnect the water service from the District’s system based upon the
severity of the violation. Disconnect and reconnect fees shall be assessed per the District’s fee
schedule.
9. REQUESTS FOR EXEMPTION OR DEVIATION
All requests for exemption or deviation from these standards shall be submitted, in writing, by the
customer to the General Manager. The customer must obtain written permission and not assume that
permission will be forthcoming for exemptions or deviations.
The General Manager may temporarily or permanently exempt customers from the provisions of this
Ordinance, or impose reasonable conditions in lieu of compliance, if the General Manager finds that
any of the following conditions exist:
9.1 Serious Economic Hardship
The requirements would cause an unnecessary and undue economic hardship upon the customer,
threatening the customer’s primary source of income as an individual or a business.
9.2 Adverse Impact on Health and Safety
Strict compliance would create an emergency condition, as determined by the General Manager,
adversely affecting the health, protection or safety of the customer or the public.
10.
APPEALS
Any person who is dissatisfied with any determination made under this ordinance may at any time
within 30 days after such determination make an appeal. The first appeal will be made to the General
Manager in writing. Should the applicant be dissatisfied with the decision of the General Manager, a
subsequent appeal may be made to the Board of Directors of Directors within 30 days of the General
Manager’s decision.
10.1 Appeal to General Manager
Any person who is dissatisfied with any determination made under this ordinance may at any time
within 30 days after such determination, appeal to the General Manager by giving written notice to the
General Manager. The appeal shall set forth the events and circumstances leading to the appeal, the
nature of the ruling or interpretation from which relief is sought, the nature of the impact of the ruling
on the appellant’s property or business, together with any other reasons for the appeal.
The General Manager shall investigate the matter appealed and shall make a written decision, which
shall be mailed to the appellant within 30 days of receipt of the appeal. If the dispute involves an
amount of charges, the appellant shall pay the amount disputed in full when the charges are due. Any
charge paid under protest will be refunded to the appellant should the General Manager determine
that the charges were wrongfully made.
10.2 Appeal to Board of Directors of Directors
Any person who is dissatisfied with any determination made by the General Manager may at any time
4
27
Ordinance 2014-05
28
Attachment 2
within 30 days after such determination, appeal to the Board of Directors of Directors by giving written
notice to the General Manager and to the Clerk of the Board of Directors of Directors. The appeal
shall set forth the events and circumstances leading to the appeal, the nature of the ruling or
interpretation from which relief is sought, the nature of the impact of the ruling on the appellant’s
property or business, together with any other reasons for the appeal.
The General Manager shall transmit to the Board of Directors of Directors a report upon the matter
appealed. The Board of Directors of Directors may request that the appeal be agendized and
consider all testimony and make a decision, which shall be mailed to the appellant within 30 days of
the date of the Board of Directors action. The Board of Directors of Directors may, at any time, upon
its own motion, revise any determination made by the General Manager.
If the dispute involves an amount of charges, the appellant shall pay the amount disputed in full when
the charges are due. Any charge paid under protest will be refunded to the appellant should the
Board of Directors of Directors determine that the charges were wrongfully made.
11.
NOTICE OF VIOLATION
If any person fails or refuses to comply with the provisions of this ordinance, the General Manager or
the manager’s designee shall provide the person with a written notice of the violation and an
opportunity to correct the non-compliance. The written notice will:
(a) Be posted or presented at the site of the noncompliance
(b) Be mailed to the customer
(c) State the time, date and place of the violation
(d) Provide a general description of the violation
(e) State the means to correct the violation
(f) State a date by which correction is required
(g) State the possible consequences of failing to correct the violation
If the violation is not corrected to the District’s satisfaction within the time frame specified, the District
may restrict the water service to the property or disconnect the service. In addition to correcting the
violation, the customer may be billed administrative fees on their account.
11.1 PROCEDURES
11.1.1 First Violation
Following adoption of this ordinance, first violations will result in a friendly reminder in the form of
a notice posted on or near the front door, personal contact with the customer, a phone call and/or
a letter advising the customer of the violation, in accordance with Section 11 a through g.
11.1.2 Second Violation
For a second violation within one calendar year, the customer will be notified in writing in
accordance with Section 11 a through g. If the correction is not made within thirty (30) days of
the District’s notice to the customer, the customer may be assessed a fine of $100. The fee shall
be added to the customer’s water service charges at the property where the violation occurred.
11.1.3 Third Violation
For a third violation within one calendar year, the customer will be notified in writing in
accordance with Section 11 a through g. The customer may be assessed a fine of $200. The
fee shall be added to the customer’s water service charges at the property where the violation
occurred. If not corrected within ten (10) days of written notice, a flow-restricting device may be
5
28
Ordinance 2014-05
29
Attachment 2
installed on the customer’s service connection, and the costs associated with the installation and
removal will be billed on the customer’s monthly water billing.
11.1.4 Fourth Violation
For the fourth and subsequent violations within one calendar year, the customer will be notified in
writing in accordance with Section 11 a through g and the customer may be assessed a fine of
$500. The fee shall be added to the customer’s water service charges at the property where the
violation occurred. In addition, a flow-restricting device may be installed on the customer’s
service connection, and the costs associated with the installation and removal will be billed to the
customer.
If not corrected within ten (10) days of written notice, the District may discontinue the customer’s
water service at the property where the violation occurred in accordance with District procedures.
Reconnection shall only be permitted when there is reasonable protection against future
violations, as determined by the General Manager.
11.2 ENFORCEMENT COSTS
The District may correct any violation of this ordinance and bill the customer for costs and
expenses in enforcing the provisions of this ordinance, including staff time for investigation and
monitoring for compliance, if the customer refuses to comply. Charges shall be added to the
customer’s bill for the property where the enforcement costs were incurred. The District may also
take such action as may be allowed by statute.
11.3 TERMINATION OF SERVICE
Failure to correct the violation may result in termination of water service to the parcel on which
the violation occurred.
12.
SEVERABILITY
If any section, paragraph, sentence, clause or phrase of this ordinance or any part thereof is for any
reason held to be invalid, such decision shall not affect the validity of the remaining portions of this
ordinance or any part thereof. The Board of Directors hereby declares that it would have passed each
section, paragraph, sentence, clause or phrase thereof, irrespective of the fact that any one or more
sections, paragraphs, sentences, clauses or phrases be declared invalid.
PASSED AND ADOPTED by the Board of Directors of Directors at a meeting duly called and held within
the District on the tenth day of September 2014 by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
By____________________________________
Tony Laliotis, President of the Board of Directors
ATTEST:
_____________________________________
Michael D. Holley, Clerk of the Board of Directors
6
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Ordinance 2014-05
30
Agenda Item #
11
WORKSHOP
To:
Board of Directors
From:
Ian Fitzgerald
Date:
Subject:
August 20, 2014
Discussion Regarding the Purchase of a Replacement Radio System
The purpose of this workshop is to provide the Board with an overview of the plan to
replace the District's radio communication technology
2. HISTORY
The District's radio communication technology is well beyond its useful life. Existing
radio technology is 20 years old and are unreliable to the point where field employees
have to use cell phones due to reliability issues. The importance of reliable, clear,
uninterrupted communication in a dangerous work environment like high voltage
electricity, and in a regional environment where natural disasters like earthquakes and
forest fires are prevalent, cannot be undervalued. New technology exists today that will
improve communications and integrate disparate systems seamlessly.
The District has been building a foundation of technology that is now capable of
supporting a Digital Mobile Radio (DMR) system. The new radio system will greatly
improve the way District staff communicates with employees, community partners, and
the public.
A history of the District's communication technology is as follows:
 2011 (fall) - District replaced network infrastructure with new switches, wireless
access points, and firewalls. System standards of checks and balances for
technology failover were put in place. This allowed for high bandwidth traffic
required for DMR radio communications
 2011 (winter) - District began optic communication installation, providing fast
network access to District owned remote sites. This allowed for placement of
radio transmitters at multiple locations throughout the District for optimal
coverage.
 2012 (spring) - District implemented data center technology to support servers
and applications. This allowed for the computing power and storage required
for communication servers and unified communications integration.
 2013 (spring) - District implemented disaster recovery technology to allow for
server and data failover offsite. This ensured technology failure at District
offices would not cause loss of communications.
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 2014 (summer) - District implement a Voice-Over-IP (VOIP) communication
hub platform that has improved phone, chat, email and employee presence
communications.
3. NEW INFORMATION
The District is looking at a Tait Digital Mobile Radio (DMR) system that will replace our
existing Motorola analog radio system. This system uses computer network
technology and provides crystal clear radio communication, allowing for advanced
technology like voip phone operations, global positioning (GPS) location, text
messaging, and email. Replacement of the radio system will allow for a reduction of
cell phones and associated costs from the field operations.
The initial design will place two radio repeaters on top of existing water tanks at
Donner View and Old Greenwood. Both repeaters will have network communications
back to both the District data center, and to the new disaster recovery building at on
Trails End Road. Each repeater will allow for 3 separate radio communication
channels. At any time, the District will have between 3 and 6 channels available for
talk paths. A select number of vehicles will have radios installed, and every employee
in the field will carry a personal radio.
Employee field safety will be improved in a number of areas with the new technology.
In the past, employees could be out of communication range if in a trench, in a vault,
or on top of a tank or pole. All existing radios are inside District vehicles with a limited
number of load speakers, and old analog technology has an abundance of static
interference. With employees having radios on their persons at all times, not only can
every employee hear radio communication clearly, but they will also be able to
respond immediately if needed. Team communication will also be improved. Today,
many water crew only carry cell phones, which limits communication to only two
personnel. Radio communications will ensure all employees will be aware of
operations, whether between two employees or communications between the entire
team.
An estimated radio coverage map is included as Attachment 1.
The quote (Attachment 2) from Tait on a Western States Contract Agreement (WSCA)
is $262,000. This includes repeaters for 3 to 6 channels, 13 vehicle radios, 40
personal radios, licenses, and professional services.
The next step is to receive a final quote from Tait Radio, and bring to the Board of
Directors for approval in September.
4. FISCAL IMPACT
There is no fiscal impact at this time.
5. RECOMMENDATION
Review and receive this report.
Stephen Hollabaugh
Assistant General Manager
31
Michael D. Holley
General Manager
0
2
32
UHF DMR Mobile Talk In
California
24-June-2014
P50-01110 Truckee Donner PUD
-1
MILES
These plots are for planning and illustrative purposes only and
do not imply any guaranteed level of system performance.
DAQ: 3.4.
Tile Reliability: 90%.
Notes
>= -109.5 dBmW
UHF Mobile
< -109.5 dBmW
Digital DMR
Display threshold level: -119.0 dBmW
RX Antenna - Type: ISOTROPIC
Height: 6.0 ft AGL Gain: -1.00 dBd
Water
Received power at best base from remote
Electric
Prop. model 1: Anderson-2D v1.00
Time: 50.0% Loc.: 50.0%
Prediction Confidence Margin: 8.8dB
Climate: Continental Temperate
Land use (clutter): EDX .GCV format
Atmospheric Abs.: dry 02, vapor density= 2.5 gm
K Factor: 1.333
SIGNAL™: P50-01110 Truckee Donner PUD JVQEDX
32
Attachment 1
33
Attachment 2
Customer:
Date Quote issued:
Date file last saved:
Days valid from issue date:
Currency:
Delivery (from design acceptance):
Document Type:
Project Number:
Customer:
Contact Name:
Regional Sales Manager:
System Sales Engineer:
Tait Communications
15342 Park Row
Houston Texas, 77084
USA
Truckee Donner PUD
June 25, 2014
June 25, 2014
45
USD
12 weeks
Firm Quotation
50-01110
Truckee Donner PUD
Ian Fitzgerald
Bob Kmetz
RF
TD PUD
DMR
Band: 440-480M
Supply voltage: AC aux 12
Base Format: TB9300
100W Watts
Link Medium: IP
Racking: Customer supplied
Spares Level: Minimum
Total number of site: 2
2 Physical channels across
all sites
Discount Applied: WSCA
Quotation #: 50-01110 TDPUD_DMR_Quotation_v2_rkf2014-06-25.xlsm
System Description
This is a Firm Quotation valid for 45 days for a DMR system at 440-480M. with 2 TX/RX Sites and a total of 2 channels per site. Base station format is TB9300. Rack system is
Customer supplied. Powersupply is AC aux 12
System Building Blocks
BB3
BB3 Node
Item
TN9300-1001-0000-0000-10
TNAS320
TNAS304
TN8271-00
T809-10-97C2
T-L001
M-Int-Panel
BB7
BB7 DMR Remote Sites
Item
TB9335-H2M0-0000-A400-10
TBAS302
Main Node
Description
DMR Node Controller 110-230VAC
License TaitNet DMR - DMR Express
License TaitNet DMR - Digital Dispatch and Teleco (AIS)
(SIP)
TaitNet Network Gateway
T800 PSU 30A 100-240V AC 2U Black Dual with Diode
Combining
Factory test, build to specifications
Intra-, Inter System Connection Panel, Hardware and cables
10,830.00
6,375.00
1,200.00
10,830.00
6,375.00
4,800.00
4
1
927.00
1,352.25
3,708.00
1,352.25
16
1
100.00
625.00
1,600.00
625.00
Total BB3
29,290.25
11,844.75
637.50
47,379.00
2,550.00
100.00
Total BB7
1,000.00
50,929.00
2,488.33
207.55
22.97
4,976.66
415.10
91.88
29.17
1.73
29.38
23.58
70.87
11,116.67
2.47
29.17
59.35
1.35
153.00
Total BB21
116.68
1,211.00
117.52
94.32
283.48
22,233.34
271.70
466.72
237.40
27.00
612.00
31,154.80
936.75
13.60
15.77
Total BB30
12,177.75
176.80
205.01
12,559.56
1,012.50
40,500.00
Total BB31
40,500.00
936.75
99.00
174.00
121.63
1.35
59.35
153.00
Total BB32
1,873.50
198.00
348.00
243.26
135.00
118.70
306.00
3,222.46
Sites
T-L001
Description
DMR Bstn/Rptr 440-480M 100W ACaux12 USC
SFE Key - DMR Express SFE License with TDMA operation
(93)
Factory test, build to specifications
BB21
BB21 Antenna Equipment
Sites
Item
DS4C06F36D-N
WS-S300
RFS-916132
Qty
1
1
4
Qty
4
4
10
Qty
2
2
4
RFS-15566070
LCF12-50J
RFS-15566170
RFS921231-012
IS-50NX-C2-MA
14US3406
SCF12-50J
RFS-15566070
RFS-734769
SCF14-50J
RFS-734778
Description
dbSpectra Antenna 450-470MHz Dual Omni 6 dB N Type
Stand-off Bracket, 3 Foot (1-7/8"x24')
RFS Universal Wrap Weatherproofing kit 1/4" up to 3"
(19333)
RFS N/M 1/2" hardline (486060)
RFS 1/2" Foam Cable (70393)
RFS N/Fem 1/2" hardline (495590)
Groundkit 1/2" Coax
Polyphaser N/F Equip., N/M Antenna
Comprod Combiner 450-470MHz 2-ch
RFS 1/2" Superflex Cable (41666)
RFS N/M 1/2" hardline (486060)
RFS N/Male 1/4" Superflex (59867)
RFS BNC/Male 1/4" Superflex (59476)
4
700
4
4
4
2
110
16
4
20
4
BB30
BB30 Mobiles
Item
TM9355-H5A0-ABU0-00AA-10
MUF4500
NMO58AU-NC
Mobiles
Description
Mbl DMR 400-470M 25W BNC K-Mic U-Crdl
UHF Unity Mobile Antenna Max
PCTEL Ant kit - NMO58AU-NC -17 Feet NC (362768)
Qty
13
13
13
BB31
BB31 Portables
Item
TP9360-H5AA-0ACE-0DAA-10
BB32
BB32 Control Stations
Item
TM9355-H5A0-ABU0-00AA-10
TMAA03-12
TMAA13-22
FG4500
SCF14-50J
RFS-734769
RFS-734778
Portables
Description
Port DMR Trk 16Key 16pos 1880mAh Ant:400-470M US
Chgr
Control Stations
Description
Mbl DMR 400-470M 25W BNC K-Mic U-Crdl
Install Kit Desktop Power Supply Plinth 30-50W Radio
Desktop Power Supply 23A DC 120V AC US/CAN
Laird 380-512MHz Omni Antenna Unity Gain N Female
RFS N/Male 1/4" Superflex (59867)
RFS BNC/Male 1/4" Superflex (59476)
50-01110 TDPUD_DMR_Quotation_v2_rkf2014-06-25
33
1 of 3
Qty
40
Qty
2
2
2
2
100
2
2
34
Attachment 2
Customer:
Date Quote issued:
Currency:
Document Type:
Project Number:
Customer:
Contact Name:
Tait Communications
15342 Park Row
USA
Truckee Donner PUD
June 25, 2014
June 25, 2014
45
USD
12 weeks
Firm Quotation
50-01110
Truckee Donner PUD
Ian Fitzgerald
Bob Kmetz
RF
TD PUD
DMR
Band: 440-480M
Base Format: TB9300
100W Watts
Link Medium: IP
all sites
System Description
BB37
BB37 DMR Spares
Item
TN9300-1001-0000-0000-10
TB9335-B3M0-0000-A400-10
TBAS302
BB38
BB38 Freight
Item
Misc-06
Description
DMR Node Controller 110-230VAC
DMR Bstn/Rptr 148-174M 100W ACaux12 USC
SFE Key - DMR Express SFE License with TDMA operation
(93)
Description
Estimated Freight Charges (See Note Terms and
Conditions)
Qty
1
1
1
Qty
1
BB39
BB39A System Support and Maintenance
Item
Description
DMR-Support-TAIT
TAIT Service Advantage Support Agreement
Qty
1
BB40
BB40 Project works and services
Item
M-DMR-SYS-MH
L-004A
Qty
1
10
L-005
L-PM
DMR-TI
Description
DMR Custom Documentation and Manuals (2 copies)
System Design Services, Planning and Engineering of
Network Remote
System Commissioning
Project Management
DMR Trunking Technicial Introduction Course (3 Days)
5
1
5
BB3 Node
BB7 DMR Remote Sites
BB21 Antenna Equipment
BB30 Mobiles
BB31 Portables
BB32 Control Stations
BB37 DMR Spares
BB38 Freight
BB39A System Support and Maintenance
BB40 Project works and services
10,830.00
11,844.75
637.50
10,830.00
11,844.75
637.50
Total BB37
23,312.25
2,100.00
2,100.00
Total BB38
2,100.00
11,097.00
BB39A Subtotal
11,097.00
11,097.00
3,000.00
1,319.00
3,000.00
13,190.00
1,346.00
17,000.00
3,450.00
Total BB40
6,730.00
17,000.00
17,250.00
57,170.00
Building Block Summary
BB3 Total:
BB7 Total:
BB21 Total:
BB30 Total:
BB31 Total:
BB32 Total:
BB37 Total:
BB38 Total:
BB39 Total:
BB40 Total:
29,290.25
50,929.00
31,154.80
12,559.56
40,500.00
3,222.46
23,312.25
2,100.00
11,097.00
57,170.00
Total USD
261,335.32
9,391.50
Option 1 Total
9,391.50
9,391.50
Options (See terms and Conditions)
Option 1
TB8108-H2RB-0000-Z400-10
Transportable Repeater (Analog)
Transportable Anlg w/LA 440-480MHz ACDC12 US
1
In addition to Tait America Inc. standard terms and conditions, the following special terms and conditions apply:
Special payment terms will be required.
Stated delivery is an estimate only and subject to confirmation following receipt of order.
This is a package price offer. The components of this package may not be available separately from Tait. Pricing for components may be different from the package price if sold
separately.
Order confirmation is contingent upon Tait receiving a signed Customer Requirement Spec (CRS).
Order confirmation is contingent upon Tait receiving the required deposit with order.
Items not included in this quote include racks, linking equipment, and dispatch console equipment.
Tait assume suitable frequencies will be available for the system.
Tait banking details for payment by electronic transfer of funds: HSBC Bank USA 021001088
Delivery EXW Tait Office Houston, Texas, USA.
Support Agreement pricing presented in this quote is based upon this unique list of hardware and software. The Support Agreement pricing for the final system to be purchased
will be calculated per the final agreed hardware and software list mutually agreed upon by TAIT and the customer.
Project works and services DO NOT include: System Site Acquisition, Development and/or Preparation (Including Towers); System Radio Frequency Acquisition, Licensing, ReLicensing, etc.; System Interfaces and/or Back Haul (T1, Fiber, Microwave, etc.) Unless specifically listed in this proposal; In Building Coverage and/or Enhancements to Existing
In Building Coverage; Removal and Disposal of Existing Wireless Communication System Equipment & Hardware; System Warehousing & Project Office; Services Related to
any Customer Supplied Equipment, Hardware & Software.
34
2 of 3
35
Tait Communications
15342 Park Row
USA
Customer:
Date Quote issued:
Currency:
Document Type:
Project Number:
Customer:
Contact Name:
Attachment 2
Truckee Donner PUD
June 25, 2014
June 25, 2014
45
USD
12 weeks
Firm Quotation
50-01110
Truckee Donner PUD
Ian Fitzgerald
Bob Kmetz
RF
TD PUD
DMR
Band: 440-480M
Base Format: TB9300
100W Watts
Link Medium: IP
all sites
System Description
35
3 of 3
36
Agenda Item #
12
WORKSHOP
To:
Board of Directors
From:
Kathleen Neus
Date:
Subject:
August 20, 2014
Discussion Regarding Building Security
This item is information for potential security measures that may come before the
Board for approval.
2. HISTORY
One of the District’s goals is to provide a safe, secure business atmosphere for both
our customers and employees. On a daily basis, District employees are in direct
contact with the public, contractors, and vendors. The District has some physical
measures in place to help ensure the integrity of the office complex from external
threats.
Some of these physical measures include:
 Chain link fencing;
 Automatic vertical pivot gates;
 Lighting throughout the building and yards;
 Panic buttons;
 Keypads on exterior doors;
 Internal video camera system that captures all ingress/egress points, and
 Parking for the Board of Directors within a secure area.
3. NEW INFORMATION
District staff has been cleaning up District owned parcels such as the property along
Trout Creek and the Forest Lane alley off of Meadow Park Way. This includes trash
removal, tree trimming and patrolling the parcels for vagrants.
Potential upcoming projects include:
 Fencing of the District’s Forest Lane property directly behind the District’s yard;
 External cameras throughout the District Complex and corporation yards,
substations and water facilities;
36
37
 Strategic placement of boulders and/or bollards to prevent vehicles or
equipment from breaching the building envelope;
 Pole barn for material on the Forest Lane property, and
 Front Counters.
4. FISCAL IMPACT
There is no fiscal impact associated with this workshop item.
5. RECOMMENDATION
Review this report and provide feedback.
Michael D. Holley
General Manager
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August 20 - Truckee Donner Public Utility District

Transcription

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