2015 - SEASCAPE/ two Homeowners Association

Transcription

4
SEASCAPE/two HOMEOWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING
JANUARY 13, 2015
MINUTES
t- -wder
-*`-`The Meeting was called to
order by Bill Frandsen,
Frandsen, President,
President,atat6:32
6:32p.m.
p.m.ininthe
theSeascape/two
Seascape/two
office.
MEMBERS PRESENT:
Bill Frandsen
Jill Buchholz
it
Mason Nakamura
Howard Silver
Bob Dawes
1110t
1.1:
11
CALL TO ORDER
President
Vice President
Treasurer
Secretary
Member
4 # I
ALSO PRESENT:
'Jenny
Penny Heath I/ Site Coordinator
Jacdule Smith I Horizon Management
Jacquie
Management
Four owners attended the Meeting
Don Moore I/ Moore Protection
MINUTES
MOTION
MOTION UJB:BD]
[JB:11, Jjtot approve the December 9, 2014, Board Meeting
Meeting Minutes
Minutes with
with one
one revision:
revision: thL
the
1 levision Committee
date of the Digital Television
Committee Meeting.
Meeting. All
All in
in favor. Motion carried.
F' L.
MOTION
MOTION pB:BID]
pilvi3D] to approve the December 9, 2014 Executive Session Minutes as presented. All in
favor. Motion carried.
VENDOR PRESENTATION
Don Moore, President of Moore Protection, made a brief presentation. Mr. Moore was asked to assess
the community in the context of a security camera system. Mr. Moore indicated that, in his professional
opinion, cameras are not a viable security solution for the Seascape/two community. He explained that
record crimes,
crimes, they
they are
arenot
notaasignificant
significantdeterrent.
deterrent.He
Hefurther
furtherstated
Uatelthat
thatbecause
becauseofofthe
the it
cameras only record
low ceilings in the parking structures, the cameras themselves could become part of the vandalism
Elk
problem as would-be thieves would be able to neutralize the cameras by destroying them.
Mr. Moore suggested that it might be more effective for "contact alarms" to be installed on storage units.
These kinds of alarms are activated when the contact between the door and
and the
the storage
storage unit
um isjE broken
as the door is opened.
opened. An
An authorized
authorized user
userwould
wouldbe
beable
ableto
todisarm
disarmthe
thealarm
alarmwithin
withinaacertain
certai amount of
o
disarmed itit would
would emit
emit aa continuous
continuous signal
signal[different
[differentfrom
fromaacar
caralarm],
ala
likely to
time, but if not property disarmed
likely
alert an owner, personnel or security. These alarms
alarms are
are available
available both
both on-line
on-line and
and at
at certain
certain electronic
e.
stores and are available in a wide price range.
COMMITTEE REPORTS
Landscape Committee. P. Heath
Heath reported
reportedthat
thatthe
thenext
nextflower/color
flower/color
change
change
will
will
take
take
place
place
in April.
in .1..
The Finley's contract renews February 1, 2015 at the 2014 rate.
Finance Committee. The Finance Committee did not meet.
I
Digital Television Committee. Verizon will make a brief presentation at the January 21, 2015
201
Cominniv-:.2 Meeting. There will be a separate meeting with Kyle from Consolidated Smart Systems,
Committee
in !sted owners and Board Members and Penny Heath to discuss Consolidated's apparently revised
interested
position on "Genie" installs and "options" provided by Consolidated via email.
Seasca
Seascape/Two
periwo Homeowners Association
Board of Directors
Directors 'Jleetu
Meeting
ig
January 13, 2015
Page 2 of 3
mi
AI
OPEN FORUM
There was discussion regarding an "information letter" to be sent to all owners addressing two issues:
blocked water
water line
line associated
associated with
with the
the heating
heatingunits
unitsinterior
irfgrior to
toeach
eachunit
unitand
-1} corroded heater coils / blocked
ie "contact alarms"
the potential for resulting leaks
leaks and
and 2}
2} disseminating
disseminating information
information regarding
regardingtithe
presented above. A notice will be posted in the community and cent
sent to all owners.
111111.
,...0'
SITE COORDINATOR'S REPORT
-..
--7, MOTION
[MN:
B]
MOTION [MN:1B] to approve the Application for Modification submitted by the
the owners
owners of
110/305 to
J 110/305
remodel the master bathroom; all Association requirements were met in the application
applicautm process. All in
1110
Olt
h
In Progress
Approved spark arresters are being manufactured and will be available for installation by late
April or early May.
Plumbing, rain-associated and roof leaks are repaired and remediated as needed.
4
Pending
•
The repainting of the pool railing (under warranty) by Advanced Painting is still pending.
Preventive roof maintenance will be scheduled when no rain is anticipated.
Installation of the dividing frame at 160/8 is still pending.
Sexual Harassment Training.
Corn pleted
Completed
Dandoy Glass installed the railing enclosure at 160/8.
131-Tespondence: Incoming and outgoing correspondence was reviewed ant
Correspondence:
and discussed
Jssed by
by the
the Board.
Boar
. reported
Appropriate responses / follow up will be sent as directed. A letter from an owr
owner
•eported that AES
AF
Redondo [regarding the power plant] will be retired and is no longer an issue of concern.
HORIZON MANAGEMENT REPORT
A_ owner balances [delinquent accounts] were reviewed. ga
Aged Owner Balances. Aged
FINANCIAL
MOTION [MN:BD] to accept the December 2014 Financial Report as provided.
provided. All
All in
in favor.
favor. Mt__
Motion
.1
carried. Treasurer Nakamura
Nakamura stated
stated that
that he
he verified
verified the
the year-end
year-endbalance
balanceand
andthe
theAssociation
Associationisison
on ah
track with the Reserve Study assumptions. Nakamura will investigate potential secure investment
vehicles for reserve funds that might general a higher yield than current rates.
As of December 31, 2014, there was a total of $73,704 in the Pacific Western operating account,
$10,267ininthe
thepayroll
payrollaccount
account and
and $300
$300 in
in petty
petty cash for a
$48,847 in the
the excess
excess operative
operativearcr.:,..mt,
account, $10,267
total of $133,118 in operating cash. There was a total of $1,072,534 in reserve funds.
Partial Payment
Diyment Information. The Board was provided with information clarifying that Associations
must accept partial payments on delinquent accounts, effective January 1, 2015. Associations could
previously
require delinquent
delinquent owners
owners to pay the entire amount due to avoid collections action.
sly require
1114111011
rnu
111Pu
acce
ADJOURNMENT. There being no further Open Board Meeting business, the Meeting adjourned to
Executive Session at 7:50 p.m. Confidential violation and financial matters were addressed.
pit
Seascape/Two Homeowners Association
Board of Directors Meeting
January 13, 2015
Page 3 of 3
I hereby affirm that the foregoing Minutes are a true and correct representation of the SEASCAPE/two
HOMEOWNERS
RATION Board of
of Directors
Directors meeting
meeting held
held on January 13, 2015,
2015.
Jill Buchhol7'.
Buchhol
Buchholz`z
Altrr Pgefaikt fir
A/or
and Silver
6.4
# 04 Paid"-edit
Bob Dawes
Mason Nakamura
meeri.A/4'
eereer-m/4*
m/4*
SEASCAPE/two
/two HOMEOWNERS ASSOCIATION
SEAS
PD OF DIRECTORS
DIRECTORS MEETING
MEETING
BOARD
FEBRUARY
FEBRUARY10,
10, 2015
2015
4.1
MINUTES
CALL TO ORDER
The Meeting was called to order by Bill
BillFrandsen,
President, at 6:32 p.m. in the Seascape/two
Seascape/two office.
rc-
11
-
MEMBERS
MEMBERS PRESENT:
PRESENT:
Bill
BillFrandsen
Frandsen
President
Jill
Jill Buchholz
Vice
Vice President
President
Howard Silver
Secretary
Member
Bob Dawes
ALSO PRESENT:
Penny Heath / Site Coordinator
Jacquie
Jacquie Smith
Smith / Horizon Management
Three owners attended
attended the
the Meeting
Meeting
1MEMBER
MEMBERABSENT:
ABSENT:
111.1 Mason
anon Nakamura
Treasurer
w-
At MINUTES
MINUTES
MOTION
the January
January13,
13,2015
2015Board
BoardMeeting
Meeting Minutes
Minutes with
with on::
MOTION pB:BDI
pB:BDI to approve the
one revision: add
Sexual
Sexual Harassment
HarassmentTraining
Trainingto
toPending
Pendingsection.
section.All
All in
in favor.
favor. Motion
Motion carried.
PolOTION
MOTION EBD:HS1
[BD:HS1 to approve the January 13, 2015 Executive
Executive Session
Session Minu
Minutes as presented.
presented. All
Ali in
in
Motion carried.
favor. Motion
carried.
COMMITTEE REPORTS
old plantings at the 130 planter
planter by
by the
the courtyard
courtyard
Landscape Committee. P. Heath reported that old
between
between the
the 130
130 and
and140
140buildings
buildiii;s have
have been
been removed
removed and
andreplaced
replacedwith
withcontemporary
cr temporary landscaping.
landscaping.
An
An owner
ownerrequested
requested that
that additional
additionalplants
plantsbe
beadded
addedabove
abovetheir
theirpatio
patioarea,
area,atatthe
theowner's
owner'sexpeas
expense. P,
Heath will
will work
workwith
withthe
theowners
ownerstotoensure
ensure that
that the
the plantings
plantings are
are consistent
consistent with
with the overall landscapii,
landscaping
plan on the property,
property.
Finance Committee. The Finance
Mance Committee
Committee did
did not
not meet.
meet.
Digital
Digital Television
Television Committee. The Committee had a second
second meeting
meeting with
with Verizon;
Verizon; discus.
discussions
icnc
revealed that
that Verizon
Verizon might prove to be aa more
more viable
viable option
option than
than itit was
was during
during previous
previous negotiations.
negoti,,
The Committee, headed
headedby
byH.
H. Silver,
Silver, will
will investigate
information is
investigate further
further to
to ensure
ensure that information
is current
current aand
accurate;
they will
will report
accurate; they
reportback
backto
tothe
theBoard.
Board.Time
TimeWarner
Warnerhas
hasbeen
been non-responsive;
non-responsive; when
when contac
contacted
they provided a copy
copy of
of their 2011 contract
contract for
for review. A
A meeting
meeting with
with Consolidated
Consolidated is scheduled
scheduled for
inr
February 19, 2015.
FORUM
OPEN FORUM
An
An owner
owner addressed
addressed the
the Board
Board regarding the City
City of
of Redondo
Redondo Beach
Beach Measure
Measure B.
B. He
He also
also encouraged
encouraged
the Board to scrutinize communications
communications proposals
proposalscarefully
carefully to
to be
becertain
certainof
ofwhat
whatthe
theAssociation
Associationwill
will
receive from the provider.
An
spoke with
with the
the Board
Board about
about running
running aa new
new exterior
exterior cable
cable line
line to
to help
help resolve
resolve pixilation;
pixilation; she
An Owner
owner spoke
she
will submit
submit documentation
documentation and
and photos for Board consideration.
S
Seascaperrwo Homeowners
Homeowners Association
A,,ociation
Seasoaperrwo
Board of Directors trleeting
Meeting
February 10, 2015
Page 2 of 3
pal
I
*4- _
ITE COORDINATOR'S REPORT
Annual Meeting and Election. A confirmed
confirmed date
dateof
ofTuesday,
Tuesday,
Tuesday,OU.ober
October
atobel 6,6,
6,2015
2015
2015has
has been
been scheduled
scheduled for
Meeting and
and Election;
Flection; itit will
will be
bitield
the Annual Meeting
held at
at the
the Crowne
Crowne Plaza Hotel.
lli In Progress
In Progress
Approved spark arresters are
are being
being manufactured
manufactured and
and will
wi, be
be available
available for installation by late
iima
April or early May.
‘.1111111
Repairs of various areas identified by the Redondo Beach Fire Department during a routine
inspection are
inspection
arebeing
beingundertake
undertaken.
.-,.
coil
inspections
lulecl for
- ii Heating
Heating
coil
inspectionsare
aresch
scheduled
forFebruary
February12,
12,2015;
2015;approximately
approximately 37
37 owners
owners have
requested that coils be inspected in their units and only two have, at this time, found to have
issues that required repairs.
Plumbing and roof leaks are repaired and remediated as needed,
needed.
iL
11101
Pending
The repainting
repainting of
of the
the pool railing (under warranty) by Advanced Painting is pending until warm
weather arrives.
Installation of the dividing frame at 160/8 (at the owner's expense) is still pending.
4-q6
Sexual Harassment Training.
install drains
RMC [roofing company] will provide a proposal
proposal to
to re-roof
re-roof townhomes
townhomes and to) install
drains 1;i
in low
spots on the roofs that hold water.
Completed
Corn
pleted
Preventive roof maintenance was completed by RMC. They will provide a written report
owner-installedskylight
skylightisis leaking;
leaking; the
the owner
owner states
states she will have
regarding one unit
unit where
where :?,n
an owner-installed
her own contractor make any necessary repairs to the skylight.
outgoing correspondence
correspondencewas
wasreviewed
reviewedand
anddiscussed
discussedby
bythe
theBoil'
Board.
—
Correspondence: Incoming and outgoing
Appropriate responses / follow up will be sent as directed.
HORIZON MANAGEMENI
MANAGEMENT`DEPORT
REPORT
reviewed.
Aged Owner Balances. Aged owner balances [delinquent accounts] were reviewe
FINANCIAL
The January Financial Report was provided to the Board of Directors;
Directors; review
review of
of the
the report
report will
will be
be carried
carne
forward to the March 2015 Meeting when Treasurer Nakamura will be in attendance. Current rates for
f2,
one, two, and three-year CDs for reserve funds were
were briefly
briefly discussed;
discussed; this
this will
will be
be carried
carried forward
forward to
to thy:
the
March Meeting.
Unaudited balances as of January 31, 2015 reflect a total of $79,321 in the Pacific Western operating
account, $48,848 in the excess operative account, $10,684 in the payroll account and $300 in petty cash
for a total of $139,154 in operating cash. There was aa total
total of
of $1,107,294
$1,107,294 in reserve funds.
ADJOURNMENT. There being no further Open Board Meeting business, the Meeting adjourned to
Execu, re Session
Executive
Session at
at 7:34
7:34 p.m.
p.m. Confidential
Confidential homeowner
homeowner legal
legal and confidential personnel compensation
1,,,
matters
tters were addressed.
lbw
February 10, 2015
Page 3 of 3
hereby affirm
affirmthat
thatthe
theforegoing
foregoingMinutes
II hereby
Minutesare
areaatrue
trueand
and correct
correct representation
representation of the SEASCAPE/two
HOM
Board
HOAlia
M NE
of
Directors
NER. -ASSOCIATION
meeting held
CIATION
held on
of Directors meeting
on February
February 10,
10, 2015.
OPP-7
11071.Upe
Bill Frandsen
Jill Buchh
Howard Silver
NOT PRESENT AT MEETING
Mason Nakamura
-7
'
ffeJr%-6-Bob
Bob Dawes
Dawes
MARCH 10, 2015
MINUTES
-,-41111111,
CALL TO ORDER
to order
order by
by Bill
inthe
the.Seascape/two
The Meeting was called to
Bill Frandsen,
President, at
at 6:30
6:30 p.m.
p.m. in
in
the
Seascape/two
MEMBERS PRESENT:
Bill Frandsen
President
Vice President
Jill Buchholz
Howard Silver
Secretary
Bob Dawes
Member
ALSO PRESENT:
3acquie
Jacquie Smith /I Horizon Management
Three owners attended the Meeting
MEMBER ABSENT:
Mason
son Nakamura
Nakamura
Treasurer
-41_ MINUTES
MINUTES
Allin
in favor.
favor.
Minutes as
as prest.*4
presented. All
MOTION[BD:1-151
MOTION
MOTION
[BD:FIS]
[BD:HS] to approve the February 10, 2015 Board Meeting Minutes
Motion carried.
MOTION [BD:HS] to approve the February
10, 2015
2015 Executive
Executive Session
Session Minutes as presented. All in
February. 10,
favor.
savor"Motion
Motioncarried.
carried. A
A
A confidential
confidential owner
owner legal
legal matter
matter and
and personnel
personnel compensation were discussed.
he*
COMMITTEE REPORTS
andscare Committee.
Landscape
Committee. P. Heath reported that spring tree trimming is in process; flower color
change will take place at the end
eno of March.
Finance Committee. The Finance Committee did not meet,
meet.
I
Digital Television Committee. Howard Silver reported that the Committee received good proposals
ar
from Consolidated, with
with no
no increase
increase for
for two
two years
years (there
(thereisispotentially
potentiallyaaslight
slightdecrease).
decrease).Chi
One,. issue
s that
o own
needs to be addressed and
and clarified
clarified with
with Consolidated
Consolidated relates
relatesto
toarrangements
arrangementsfor
forowners
ownerswi
who
ownLi.
the
equipment vs. those who are leasing
leasing it.
it. Another
Another question
question to
to be
be answered
answered concerns
concernsthose
thosemAners
owners who
than two
two television
television sets
sets and
and how
how much
muchadditional
additionalequipment
equipmentwill
willcost.
cost.Silver
Silverindicated
n "-.red
might have more than
for
there is a list of numerous questions to be answered; another meeting will be scheduled and posted
pos
for
those who are interested in being involved. There was also discussion regarding FIOS
FIRS (recently
purchased by Frontier). Silver anticipates
anticipates that
that the
the Committee
Committee will
will have
have recommendations
recommendations for
for the
theBoard
Blar
by the April, 2015 Meeting.
OPEN FORUM
Two owners addressed the Board about their planned kitchen renovation.
MOTION [3B:BD] to approve the Application for Modification for kitchen remodel
remode' submitted by the
owners of 110-305; all required documents and information were provided by the owners. All in favor.
Motion carried.
SITECOORDINATOR'S
SUE
L 30 RDINATOR'S REPORT
MOTION [BF:BD] to authorize P. Heath to contact Van Dijk & Associates to draft a scope of work for
re-roofing and provide a cost to supervise the re-roofing project. All in favor. Motion carried.
14.
---,,
---±sh-.
0
Seascape/Two Homeowners
Se_ascapefTwo
HomeownersAssociation
Association
March
March 10,
10, 2015
Page 2 of 3
166101;4M
--
virw
Women's Sauna. A proposal to replace the women's sauna original heater and controls was reviewed;
parts are no longer available to repair the equipment. The Board requested that P. Heath obtain a
second proposal if possible;
possihle; this matter is carried forward
forward to
to the
the April
April 2015
2015 Meeting.
Meet7,3.
week; this
this matter
matter will
will be
be car
carried
..ad
MOTION [BF:JB] to authorize security guard service seven (7) days a week;
forward month-to-month to be reassessed regularly. All in favor. Motion carried.
illk
MOTION [BF:3B]
[13F0B] to approve the Application for Exterior Modification submitted by the owner of unit
130-202 to re-route the television cable mounted on
on the
the exterior
exterior of
of this
this unit;
unit; all
all required'
required information
All in
in favor.
favor. Motion
Motion carried.
car: id.
was provided. All
, Sexual Harassment Training. This training was successfully completed by P. Heath as requested by
-the Board of Directors.
1111.
_ - ..In Progress
Februarj, aa total
with 55 systems
systems needing
needing attention
at4ntion
As of February,
total of
of 40
40 heating
heating coils have been inspected, with
+'~either to the coils, copper lines or shut-off valves. Other inspections are scheduled.
DepartrJent during a routine
Repairs of
of various
various areas identified by the Redondo Beach Fire Department
inspection are in process. Emergency lights and batteries have been ordered.
Repairs to
Repairs
to the
the 140
140 spa
spaare
arein
inprocess,
process,needed
neededasasa aresult
resultofof
a crack
a crack
inone
one of
of the
the jet
jet ports.
Plumbing and roof leaks are repaired and remediated as needed.
.11;.-110
Pending
Approved spark arresters are being manufactured and will be available for installation by late
April or early May.
The repainting of the pool railing
railing (under
(under warranty)
warranty) by
by Advanced
Advanced Painting
Paintog is pending until warm
weather arrives.
Elevator maintenance proposals have been solicited
solicited from
from three,
three, companies;
companies; the
the KONE
KONE contraci.
contract
expires October 1, 2015 with a 90-day cancellation requirement.
Completed
4111
1
1i
Installation of the dividing frame at 160/8 (at
(at the
the owner's
owner's expense)
expense) has
has been
been comple„ed,
completed.
Tyco/ADT completed the required fire alarm inspection and testing.
an
bythe
oard.
in co
rrespondencewas
correspondence
and
discussed by
the Bo
Correspondence: Incoming
Incomingand
andoutgoing
outgog
wasreviewed
rev
i ewed
d discussed
Board.
Appropriate responses / follow up will be sent as directed.
Aged Owner Balances. Aged owner balances [delinquent accounts] were reviewed.
FINANCIAL.
FINANCIAL
accept the
the January
January2015
2015and
andFebruary
February2015
2015Financial
Financial
Reports
Reports
as as
presented.
prese ed.All
AllIks„
MOTION
'MON [HS:BD]
[HS:BD] to accept
%._inin.:aver
411111
Maim.
ed balances
Unaudited
balancesas
asof
ofFebruary
February 28,
28, 2015
2015 reflect
reflect aa total
total of
of $63,531
$63,531 in
in the
the Pacific Western operating
account, $48,848 in the excess operative account, $11,450 in the payroll account and $300 in petty cash
for a total of $124,130 in operating cash. There was a total of $1,144,546 in reserve funds.
'11
1141 . _
SeAscapefTwoHomeowners
Association
Seascapeawo
March 10, 2015
Page 3 of 3
qk
•- -
-
4le
4
December 31,
31, 2014
2014 as
as presented by
MOTION [BF:BD] to accept the draft Audit for fiscal year end December
Michael Klein, CPA. All in favor. Motion carried.
rates will
will be
anu interest
interest rates
Reserve Funds and Interest Rates. Information regarding fund rates and
carried forward to the April, 2015 Meeting.
Meeting business,
business, the
the Meeting
Meeting adjourned to
ADJOURNMENT. There being no further Open Board Meeting
Executive Session at 7:35 p.m. Confidential personnel compensation was addressed.
Iva
SZASCAPIrI hereby affirm that the foregoing Minutes are a true and correct representation of the SEASCAPE/two
of Directors
Directors meeting
meetingheld
heldon
onMarch
March10,
10,2015.
"15.
HOMEOWNERS ASSOCIATION Board of
Ncor efIcAdivi
acdievi es PeP041,_
m 67e AO
o
p4IL tit
ND(
Bill Frandsen
Howard Silver
e
Bob Dawes
MD( eitiereAw-.
eitereAl- Plit, glare/4i
Jill Buchholz
11 4 .
NOT PRESENT
PRESENTAT
ATMEETING
MEFr"IG
Mason Nakamura
▪
u▪
nilla
▪
SEASCAPE/two
SEASCAPE /twoHOMEOWNERS
HOMEOWNERS ASSOCIATION
ASSOCIATION
APRIL
APRIL 141.2015
14, 2015
MINUTES
CALL TO ORDER
The Meeting was called to order
order by
by Howard
Howard Silver,
Silver, Secretary,
oecretary, at
at 6:32
6:32 p.m.
p.m. in
in the
the Seascape/two
off
MEMBERS PRESENT:
Howard Silver
Secretary
Mason Nakamura
Treasurer
Bob Dawes
Member
ALSOPRESENT:
PRESOM
ALSO
Jacqule Smith / Horizon Management
111 1
owners and
and two
tworepresentatives
representativesfrom
fromSBS
BS
Two owners
- MEMBER
ABSENT:
MEMBER
ABSENT:
Security attended the Meeting.
----..1BillFrandsen
Frandsen
President
hriJill
i. Buchholz
Buchholz
Vice President
111la
2, 44
MINUTES Il
MINUTES
[B13:1-1A
MOTION [BD:HS]
qli
to
approve the March 10, 2015 Board Meeting
Meeting Minutes
Minutes as
as presented.
sented. All in favor.
carried. _
Motion carried.
..00P
MOTION IBD:11S]
MOTION
IBD:HS] to approve the March
AllIn
March 10,
10, 2015
2015 Executive
Executive Session
SessionMinute
Minutes as —esented.
presented. All
incnynr,
favor.
Motion carried. Confidential personnel compensation was discussed.
SBS SECURITY. Larry Kruger,
Kruger, owner
owner of
of SBS
SBSSecurity,
Security,and
andMark
MarkBooth,
Booth,prin
primarysecurity
securityguE.,-d
guard at
at the
the
property, attended the Meeting
Meeting to
to dialog
dialog briefly
briefly with
with the
the Board
Board about
about recent
recenture.
break-ins.
- ak-ins. SBS discussed
some pro-active steps they will be taking throughout the community to address the matter. They also
advised
advised the
theBoard
Boardthat
thatthey
theyare
are
infrequent
frequent communication
communication with
withthe
theRedondo
Redondc
Beach
Beach
Police
Police
regarding
regarding it
security at Seascape/two.
wCOM MITTE E REPORTS
COMMITTEE
RE PORTS
Landscape Committee. P. Heath reported that irrigation watering has been decreased
decreased to
to three
three tim
times
per week; water reduction of approximately 12% has been achieved with
with the
the new
new sprinkler
sprinkler heads and
c-,nd
"smart" controllers.
controllers.After
Afterthe
thenext
nextflower
flowerchange
changeout
outmore
more
perennials
will
used
rather
thiflowers
'flows
"smart"
perennials
will
bebe
used
rather
than
that last only one season. Information was provided regarding State-mandated water reductions
reduc ions and
savings suggestions.
Finance Committee. The Finance Committee did not meet; information was provided about current
interest rates for reserve funds.
Digital Television Committee. On behalf of the Committee, Howard Silver provided a detailed and
comprehensive written comparison summary of services/costs for Consolidated/DirecTV and
Verizon/FIOS, which were the top two candidates for service after the Committee evaluated several
potential providers. The report was reviewed and discussed by the Board; questions were asked and
answered regarding specific details regarding equipment, service and costs. The Committee made the
recommPrdation to the Board that the contract with Consolidated/DirecTV should be renewed at this
recommendation
Uwe,
time, to
to be
be readdressed
readdressed in 18 months to determine what the market offers at that time.
MOM N [FfS:BD]
MOTION
[FIS:BD] to accept the recommendation of the Committee to renew the contract with
Consolidated/DirecTV; contract term is two years with no price increase, after which, unless cancelled,
there will be an automatic renewal with a maximum allowed 5% increase/year. All in favor. Motion
carried.
Seascape/Two
Association
April
April 14,
14, 2015
2015
Page22off3
Page
3
-
•
OPEN FORUM
FORUM
An owner
owner provided
provided aa photo of
of landscape
landscape viewed
viewed from
from her unit and indicated she
she was
wastired
tiredof
of looking
looking
• An
at dirt
dirt and
and sparse
sparse plants; she
she stated
stated that
that she
shebelieves
believeslandscaping
landscaping is
is getting
getting worse, not better, and that
she's
she'swilling
willing to help to improve it.
An owner
owner attended
attended the Meeting to report a hard-surface
hard-surface flooring
flooring noise
noise transmission issue
issue with
with his
'
• An
neighbor; a written
written report
report was
was also provided.
-71111 .•7
br--
was mentioned
'woother than
ItIt was
mentioned that
that the
the
the programming/operation
programming/operation
programming/operationat
at
atthe
the
the120
120
120elevator
elevator
elevatorisis
isbetter
better
betterand
and
ands:smoother
previous operation.
,SITE
64,
Competitive proposals
proposals for
for elevator
elevator maintenance
maintenance were reviewed; this
Maintenance/Service. Competitive
Elevator
Elevator Maintenance/Service.
Maintenance/Service.
----.,'Elevator
matter will
will be
be carried
carried forward
forward to the May 2015 Meeting.
_
MOTION
MOTION [MN:HS]
[MN;HS] to reimburse an owner the amount of $254.58 for
[MN:HS]
for repairs
repairs to
to his
his car
car door
door caused
caused
cause by
a leaking pipe
pipe in
in the
the garage.
garage.All
All in
in favor.
- 1
1
/1W
4
11111 "-were reviewed
reviewed and
anddiscussed;
discussed;there
therewere
weretwo
twovehicle
veil& break-ins
discussed;
there
were
two
vehicle
break-ins
break-ins during
during
Guard
Guard Reports.
Reports. Guard reports were
the last week of March, 2015. Security guard service seven
seven (7)
(7) days
days aaweek
weekwill
will continue on a monthto-month
to-month
co-month basis.
basis.
ratify approval
approval for
foraa Stanley
Stanley Louis
Louis Company
Company proposal
proposal in
in
.n the
the amount of $1,345 to
MOTION
MOTION [MN:BD]
[MN:BD] to ratify
pied.
repair aa leaking
leaking steel
steel
steelpipe
pipe
pipeon
on
onthe
the
theheating
heating
heatingreturn
return
returnline.
line.
line.All
All
Allin
in
infavor.
favor,
favor,Motion
Motion
Motioncai
carried.
approvethe
theApplication
Application
Applicationfor
for
forExterior
Exterior Modification
Modification
Modification subr
submitted
submitted by
by the
the owner
owner
ownerof
of
of uni
unit
--lielp- MOTION
MOTION[BD:MN]
[13D:MN]
[BD:MN] to approve
provided and
and met
dual-pane
120/101 for
for installation
installation of
of dual-pane
dual-pane sliding
sliding windows;
windows;
windows; all
all
allrequired
required
requiredinformatim
information
informationwas
was provided
wAli
Association requirements.
requirements.All
All in
approve the
theApplication
Application for
for Exterior Modification
Modification submitted
submitted by the owner
owner of
of unit
un
MOTION
MOTION [BD:MN]
[BD:MN] to approve
120/111 for
for installation of
of dual-pane
dual-pane sliding
sliding windows;
windows; all
all required
informationwas
was provided
provided gicl
and
and met
Association
requirements.
All
infavor.
favor.Motion
Motion carried.
carried.
Associationrequirements.
requirements.All
; inin
In
In Progress
Progress
nee
As of
of March
March 30,
30, aa total
total of
of 55
55 heating
heating coils
coils have
have been
been inspected,
inspected, with
with still
still only
only55systems
systems needing
attention either to the coils, copper
copper lines
lines or
or shut-off valves.
Repairs of various areas
areas identified
identified by
by the
the Redondo Beach
Beach Fire
Fire Department during a routine
inspection are in process; replacement
replacement back-up
back-up batteries
batteries and
andnew
newemergency
emergencylighting
lighting fixtures
fixtures are
being installed
installed as
as needed.
needed.
Repairs to
to the
the 140
140 spa
spa are
are in
in process,
process, needed
neededas
asaaresult
resultof
of
ofaaacrack
crack
crackin
in
inone
one
oneof
of
of the
the
the jjet
jet
\f ports;
access
access to
to aasecond
secondport
portisis causing
causingthe
thedelay
delay of
of this
this repair.
Plumbing
Plumbingand
and roof
roofleaks
leaksare
arerepaired
repairedand
and remediated
rernediated
remediatedas
as needed.
needed.
Pending
Production
Production of
ofapproved
approvedspark
sparkarresters
arresters [chases
[chases and shrouds] is on schedule to be manufactured
in
in April
Aprilwith
withinstallation
installationfor
forthe
the110
110 building
buildingexpected
expected for the middle of May.
The repainting of the pool
pool railing (under warranty) by Advanced Painting is
is pending
pending until
until warm
weatherarrives.
arrives.
ftl.m.,.... weather
Seascaperrwo
Board
lloard of
of Directors Meeting
Aeetin9
+ft Oa
April 14, 2015
Page 3 of 3
4,11 1.41
Pending continued
150/160 building
building roofing
roofingproposals
proposals are
are pending Van Dijk's
Dijk's preparation
preparation of
of aa revised scope
scope of
of work
work
to cover only
only those
those buildings
buildings vs.
vs. the entire community,
community, and
and to
to provide
provide their
their cost
cost to
to supervise
supervise the
project.
pa used by the heating
heatinSupplies are on order for repairs to the men's sauna
saunaafter
after aasmall
small firt.
fire caused
element dropping onto
onto the wooden bench.
1111
Incomingand
and outgoing
outgoingcorrespondence
correspondence was
was reviewed
reviewed and
and discussed
discussed by the Board.
A letter
letter from
from Bill
BillBrand
Brandregarding
regardingMeasure
MeasureBBwas
wasincluded
includedininthe
thecorrespondence.
correspondence.
A
Aged Owner Balances. Aged owner balances
balances [delinquent
[delinquent accounts] were
were reviewe
reviewed.
FINANCIAL
MOTION [MN:BD] to accept
accept the
the March
March 2015
2015 Financial
Financial Report with
with one
one reclassification
reclassification of
of aa reserve
reserve
expense
expense from
from"windy
"window"
Al" to
to "balcony
"balcony enclosure".
enclosure".All
All in favor. Motion carried.
L
Unaudited balances
balances as
asof
of March
March 31,
31, 2015
2015 reflect
reflect aa total
total of $71,533 in the Pacific Western operating
account, $48,848 in
and $300
$300 in
in petty cash
in the
the excess operative account, $10,975 in the payroll
payrollaccount
acc'unt and
i for
foraatotal
totalof
of$131,657
$131,657 in
in operating cash. There was a total of
of $1,181,210
$1,181,210 in
in reserve
reserve funds.
Reserve Funds and Interest Rates. Information
Informationregarding
regardingfunds
fundsand
andinterest
int rest rates
rates was
Reserve
was provided
provided.
Treasurer
Treasurer Nakamura will
willprovide
provideaaladdered
ladderedinvestment
investmentplan,
plan,with
withInterest
Interestrates,
rates,based
based on
on reserve
reeerve study
expenses for
expenses
for Board
Board consideration
consideration at
at the
the May,
May, 2015
2015 Meeting.
Meeting.
rio further business,
ADJOURNMENT.
,KNMENT. There being no
business,the
theMeeting
Meetingadjourned
adjournedgat
at 9:20 p.m.
11114111M11-
II hereby
hereby affirm
affirmthat
thatthe
theforegoing
foregoingMinutes
Minutesare
areaatrue
true and
and correct
SEASCA
of Directors
Directors meeting
meeting held on
or April
HOMEOWNERS ASSOCIATION Board of
April 14, 2015.
Bill
Bill Frand
Frand
award
oward Silver
130-8130-er- J)c1
Pc1//.44 4.-peAL,
Bob Dawes
a
Jill Buchholz
Mason Nakamura
Al*
SEASCAPE/two
EAStar/two HOMEOWNERS
HOMEOWNERSASSOCIATION
ASSOCIATION
674PD
BOARD
OF DIRECTORS MEETING
B
1
MAY 12, 2015
MINUTES
CALL TO ORDER
called to
to order
orderby
byBill
Bill Fran
Frandsen, i'--resident,
President, at
at6:32
6:32p.m.
p.m.ininthe
theSeascape/two
offife
The Meeting was called
Nui
111111
--k--
MEMBERS PRESENT:
Bill
Bill Frandsen
Frandsen
Jill Buchholz
Howard Silver
Mason Nakamura
Bob Dawes
President
Vice
Vice President
President
Secretary
Treasurer
Member
ALSO PRESENT:
..iacquie
3acquie Smith / Horizon Managemeni.
Management
4frk
Five
Five owners
owners attended
attended the
the Meeting.
Meeting.
MINIMINUTES
4
approvethe
theApril
April14,
14,2015
2015Board
BoardMeeting
MeetingMinutes
Minutesas
aspresented.
presented. All in favor.
MOTION [BD:HS]
approve
MOTION
[BD:HS]to
+fp
Motion carried.
COMMITTEE
COMMITTEE REPORTS
REPORTS
P. Heath
reported
that
irrigation
wateringhas
hasbeen
beendecreased
decreased to
Landscape Committee.
reported
that
irrigation
watering
totwo
twotwtiris
times
Landscape
Committee.P. Heath
per week.
week. At
Atthe
thefront
frontentry
entryofofthe
thecommunity,
community,annual
annualflowers
flowershave
havebeen
beenreplaced
re !aced with drought-tolerant
drought-tulerc-t
with rock
rock and
and mulch
mulch features;
features;similar
similarinstallations
installationswill
will be
be used
usedthroq
throughout
theproperty.
property. Th
The
ghout the
plantings with
regarding mandatory
mandatory water
water reduction
reduction and
a id savings
savings tips.
Board was provided with information
theTreasurer
Treasurer will be
be
Finance
Committee.The
The
Finance
Committee
didnot
notmeet.
meet.ItItwas
wasnoted
notedthat the
Finance Committee.
Finance
Committee
did
forreserve
reserve funds.
funds.
i.-.1an for
providing a laddered investment plan
Digital Television
Committee.
Please
Please
refer
refer
to 'Consolidated
to 'Consolidated
Smart
Smart
Broadband
Broadb,.,.,.Systems"
Systems"section
section
Digital
Television
Comme.
further in these Minutes.
OPEN FORUM
FORUM
An owner's
owner's son
theMeeting
Meetingon
onher
herbehalf
behalftotoopen
opena adialog
dialogregarding
regardingthe
theAssociation's
Assoc tion's
17 An
son attended
attendedthe
architectural restrictions
restrictions and
and window-tinting
window-tinting requirements.
requirements.
theMeeting
Meetingtotodiscuss
discusstheir
theirsubmitted
submitted architectural
architectural modification
modificdtion applications.
application
1 Owners
Ownersattended
attendedthe
[Please refer to Motions further in these
these Minutes.]
Minutes.]
attendedthe
theMeeting
Meetingtotoadvise
advisethe
theBoard
Boardthat
thatrequested
requested plumbing
plumbing repairs
repairs were
were scheduled
schedul
1 An
Anowner
ownerattended
May15,
15,2015;
2015;however,
however,aafive-day
five-dayextension
extensionwas
wasrequested
requested to
to cover
cover any
any scheduling
scheduliny
to be completed on May
Motions further
further in
in these
these Minutes.]
Minutes.] This
Thisowner
owneralso
also reported
reported two
two washers
washers
contingencies. [Please refer to Motions
contingencies.
and two
two dryers
dryers not working
working in
inthe
the laundry
laundryroom
roomand
andasked
asked about
about posting
posting notices
notices on
on Association
Association bulletin
bulletin
board.
SITE
rWRDINATOR'S REPORT
SITE COORDINATOR'S
REPORT
approveaafive-day
five-dayextension
extension to
to the
the owner
owner of
of 140/404
140/404for
forcompletion
completion of
ofrequested
requested
_NOTTON
MOTION [313:HS]
[3B:HS]totoapprove
plumb, ig work. All
in favor.
favor. Motion
Motion carried.
carried.
plumbing
All in
Elevator Maintenance/Service.
P. Heath
P. Heath
waswas
asked
asked
to contact
to contact
Scott
Scott
Elevator
ElevatorConsultants
Consultants to
to obtain
obtain
Elevator
Maintenance/Service.
a proposal
proposal for
for that
that company
company to
to develop
develop Elevator
Elevator Maintenance/Service Specifications. This matter is
June, 2015
carried forward to the June,
2015 meeting.
it*
Olt
Association
Seascape/Two
Seas ca perTwoHomeowners
Board
Board of
of Directors
DirectorsMeeting
Meetin,
May 12, 2015
Page 2 of
cf 3
.,--—
--
-
•
1011r110
110111;5,...
Dilk & Associates for roof consulting
Roof Consulting Service. The matter of contracting with Van Dijk
services was tabled until April 2016, or sooner if needed.
instal! 24
L.-t5-gallon
-gallon mixed plantings
plant' igs
MOTION [HS:BF] to approve Finley's Tree and Landcare proposal to install
and 12 cubic yards of wood chips for a total of $2,640. All in favor. Motion carried.
Consolidated Smart Broadband Systems. Howard Silver reported that instead of an Amendment to
the Association's existing contract he requested, Consolidated provided completely new contract which
requires intense
intense review
review to
to ensure
ensurethat
thatititincludes
includesall
allnegotiated
negotiatedelements.
elements.AAnew
newc(.,..Eract
contract was also
provided for internet service. The Board unanimously agreed that Silver will request that Consolidated
provide the requested Amendment document.
Guard Reports. Guard reports were reviewed and discussed; there were two vehicle break-ins the
-sight
night of April 20, 2015. Security guard service seven (7) days a week will continue on a month-tomonth basis.
the Application
Application for
for Exterior
Modificationsubmitted
submittedby
byt-o—rier of unit
the owner
MOTION [BD:MN] to approve the
rrNAne..was
was
140/201
140/201 to
to replace
replacetwo
twobathroom
bathroomwindows
windowsand
andone
one
kitchen
kitchen
window;
window;
allall
required
requi; information
provided and met Association requirements. All in favor. Motion carried.
Application for
for Exterior
Modificationsubm
submitted by
if the owner of unit
MOTION [BD:3B] to approve the Application
140/201 to
to replace
replaceexisting
existingtile
tileininthe
thebathroom
bathroom
with
new
and
other
bath ,„ upgrades
upgrades and
aid
140/201
with
new
tiletile
and
other
bathroom
—idwholly
whollycontingent
contingent
modifications. Ail in favor. Motion carried. NOTE: This
and
This approval
approval is
is conditional
conditic
upon receipt of the contractor's license and certificate of insurance information.
MOTION [MN:BD] to approve the Application for Exterior Modification submitted by the owner of unit
possible Frenci
French door
for kitchen,
kitchen,master
masterbi".
bath,
...th, and
and 2nd bath remodels; new tile in fireplace area; possible
110/405
110/405 for
installation to master bedroom. All in favor. Motion carried. NOTE: This approva,
approval is conditional
conditional ariu
and
wholly contingent upon receipt of drawings and descriptions detailing shower slope/drain and
ar • range
hood venting. A certificate of insurance is also required as part of the approval.
Application for
for Exterior
Modificationsubmitted
submittedby
bythe
t e owner
&vier of
MOTION [MN:BF] to approve the Application
install aa granite
granite countertop,
countertop, replace
replace kitchen
kitchen sink;
sink; all
all required
recJire
120/209 to reface kitchen cabinets and install
information was provided and met Association requirements. All in favor. Motion carried.
MOTION [MN:3B] to approve the Application for Exterior Modification submitted by the owner of 120requiremems. All
308 for a kitchen remodel; all required information was provided and met Association requirements.
In Progress
Fiberglass repairs to the 140
140 spa
spa have
have been
been completed;
completed; however,
however,there
thereisisaapipe
pipeleak
leakthaL
that will
require the spa being pulled out of the ground for repair access.
Pppainting of the pool railing (under warranty) by Advanced Painting is in process and near
Repainting
completion.
Installation of a timer for the women's sauna.
I
Obtaining cost information from Scott Elevator Consultants.
Seas cape/Two Homeowners AssocietiOn
Seascape/Two
Association
Board (TI
Board
of Directors
Directors Meeting
t leetitt
May 12, 2015
Page 3 of 3
Completed
Complete(
Staff has completed emergency lighting repairs in the 120 building stairwells.
Pending
Production of approved spark arresters [chases and shrouds]
shroL s] are
are being
being manufat+manufactured;
installation for the 110 building expected for the end of May or early June.
=ol is after a small fire.
Supplies are on order for repairs to the men's sauna
Reroofing proposals for the 150/160 building.
-
A
espondence: Incoming and outgoing correspondence
Correspondence:
correspondence was
was reviewed
reviewed and
and discussed
discussed by
bythe
theBoars,
Board. 11116
respondence regarding a documented on-going noise intrusion matter was discussed. The Board
Correspondence
'ated that
a letter
bebesent
directed
that
a letter
senttotothe
theunit
unitfrom
fromwhich
whichthe
thenoise
noiseisisemanating
emanating requesting
requesting flooring
itstallation
installationdocuments,
documents,including
including photos
photos taken
taken during
during the
the installation
installation process,
process, and verification from the
flooring installer that correct and industry-standard installation procedures were used. It will be furl'
further
requested that the owner with the Inkasonic sound
sound deadener
deadener ask
ask her
her installer
installer to
to experience
experience the
the problem
prc
while the
the homeowner
homeowner above
above walks
walks about
about and
ary does her daily
by positioning himself in unit underneath while
chores.
ialtv FINANCIAL
FINANCIAL
All in favor. Motion
MOTION [MN:BID]
MOTION
[MN:BD] to accept the April 2015 Financial Report as presented. Ali
Motion carried.
carried.
lilt
Unaudited balances
balances as
as of
of April
April 30,
30, 2015
2015 reflect
reflectaatotal
totalof
of$75,708
$75,708in
inthe
thePacific
PacificWf
Western
.tern operating
$48,850 in
in the
the excess
excessoperative
operativeaccount,
account,$11,329
$11,329ininthe
thepayroll
payrollaccount
accountand
and$300
$300inin
pat cash
account, $48,850
petty
for a total of $136,186 in operating cash. There was a total of $1,217,670 in reserve funds.
2015Meeting,
Meeting,Treasurer
TreasurerNakamura
Nakamurawill
will
nr ri,t a
Reserve Funds
Rates. At the June
Reserve
Fundsand
andIntemcl".
Interest Rates.
provide
June 2015
laddered
laddered investment
investmentplan,
plan,vv
with interest rates, based
based on
on reserve
reserve study
study expenses for Board co
consideration.
side,-_ ion
further business,
the Meeting adjourned at 8:15 p.m.
s
ADJOURNMENT. There being no furthe
HO
WNE
CIATION Board of Directors meeting held on May 12, 2015.
Bill Frandsen
rd Silve
,60-6
„130-6Dctwe-4
Dctwe4
Bob Dawes
Jill Buch
Buch tolz
Mason Nakamura
U
ASSOCIATION
SEASCAPE/two
SEAgiCAPE/two
SEASCAPE/twoHOMEOWNERS
HOMEOWNERS
JUNE 9,9,21,115
3UNE
JUNE
2015
2013
MUM
CALL TO ORDER
The Fleeting
Meeting was
was called
called to
to order
order by
by Bill
Bill Frandsen,
President, at
at 6:32
6:32 p.m.
p.m. in
in the
the Seascape/Iwo
Seascape/two
o
MEMBERS PRESENT:
Bill Frandsen.
President
Jill Buchholz
Vice President
Howard Silver
Secretary
Mason Nakamura
Treasurer
Member
Bob Dawes
"fa
ALSO PRESh..
ALSO
PRESENT:
Penny HPeth
Heath / Site Coordinator
iacquie
Jacquie
jacquie Smith
Smith /J Horizon
HorizonManagemcnL
Management
Three owners attended the Meeting.
One-Stop Window & Door representative
41111
.
64
41111t
MXNUTES
M
I NUTES
INtirf$
All in
in favor.
MtoTION 1131):3B]
12, 2015
2015 Board
Board Meeting
Meeting Minutes
Minutes as presented. All
MOTION
[BD:313]
MOTION
1BD0B] to approve the May 12,
Motion carried,
4
4
I
Nab,
MOTION(BD:1-1S]
MD:HS] to approve the May 12, 2015 Executive Session Board Meeting Minutes as
MOTION
carried. Confidential
homeowner violation,
violation, financial
It ancial and legal matters
presented. All in favor. Motion carried.
were addressed.
COMMITTEE
COMMITTEE REPORTS
been installed
installed between
between the
the 120/130
120/130 ixeildings;
buildings;
Landscape Committee. P. Heath reported bark has been
photos of the area, which included some additional plantings, were provided. All
Ali those present agreed
edaaTown
TownHall
Hall Meeting
Meeting
that Penny
Penny did
excellent job
job and
and the
the area
area looks
lookswonderful.
wonderful.Ms.
Ms.Heath
Heathattended
att
did an excellent
water
-larding
in Redondo Beach
Beath sponsored
sponsored by
by 7nley's
Finley'sLandscape
Landscapetotogather
gathermore
moreinformatif
conservation ideas and requirements.
Finance Committee. The Finance Committee did not meet. It was noted that the Treasurer will
provide a laddered investment plan for reserve funds [see below].
Digital Television Committee.
Systems' section
Please refer to "Consolidated Smart Broadband Systems"
OPEN__FORUM
OPEN
FORUM
vf An owner asked if
✓
if there
there was
was aa specific
specific area
area where
where large
large recycling
recycling such
such as
as cardboard
cardboard boxes
boxes can
can be
noted that
that both
both trash
trash and
and recycling
recyclingstack
stackup
upquickly
quicklyas
asthe
theweek
weekprogresses.
progresses.NOTE:
NO €:
placed; she also noted
of Redondo
Redondo Beach
Beach changed
changed recycling
recycling pick
pick up
up from twice a week to once a week.
The City
Oty of
Redonda
•v' An
Anowner
owner reported
reported aa pipe
pipe in
in the
the garage
garage is leaking rust onto her vehicle;
vehicle; shell
shell have
have the
the vehicle
vehide
lust stains. This owner also asked if the stairwells could be
detailed and see if that removes the rust
spruced up", NOTE: A proposal will be obtained for Board review,
"spruced
I An
Anowner
owner
reenerattended
attendedthe
the
theMeeting
Meeting
Meeting to
to express
exprm,exprm,- her opinion that Inkasonic, a sound-proofing material
d
er.ea
used as an example in the Association's noise attenuation requirements, is antiquated and that there are
several
selpol newer
newerproducts
productsavailable
availablethat
thatare
arebetter.
better. NOTE:
NOTE: ItIt was
was explained
explained that
that any
any sound attenuation
reeterial can be used as long as it meets the minimum standards required in the governing documents.
material
vr
Seaskpefrwo
Asvciation
Seascape/TwoHometiwners
Seascape/Two
Homeowners
ssociati on
So
Board
rd of
ofDirectors
Directors rMeeting
I
June 9, 2015
2915
piaa
Page 2 of
8
111111
'
;111611
VOir-r
One-Stop Window & Doors.
Doors. George
GeorgeStubbs,
Stubbs,from
fromOne-Stop,
One-Stop,provided
provided information
information to the Board
relating to
to window
window tinting
tinting to
to ensure
ensure that
that California
CalifoWq standards
standards are
are met.
moregarding Title 24 requirements relating
information
Association's window
window requirements
requirementswill
willbe
bereviewed
reviowc at
Information regarding the Association's
at the July Meeting.
il
Mb
I
Board Member
Member Announcement.
Announcement Howard Silver, Board Secretary, announced that he will be
.,111retain
retainownership
ownershipof
ofhis
hisunit
tart:atatSeascape/two.
Seascape/two. Mr.
Mr. Silver
Silver will
will remain
relocating to Laguna Niguel
Niguel but
but v,
will
on the Board of Directors until he is replaced by Board appointment or the Annual Meeting in October.
MOTION
MOTION j1-1S:BF]
IHS:B19 to approve the Phase
phase 1
I Maintenance
Maintenance Agreement
Agreement Specification proposal from Scott
....-
. .'-- Elevator Consultants in the amount of $2,500 to develop a Full Maintenance Agreement to direct the
:performance of
of maintenance
maintenance on
on the
the vertical
vertical transportation
transpcnation
elevator maintenance contractor in the proper performance
NOTE; Scott Elevator will be contacted to ensure that they will
equipment. All in favor. Motion carried. NOTE:
be able to provide the approved document by the July Meeting; they will also be asked to attend the July
Meeting to discuss the document and a potential bid and solicitation phase.
hiellt
•
l--.00111111-
MOTION [MN:BF] to approve Finley's
Finley's Tree
Tree and
and Lancicare
Landcare proposal
TREE-Sea0601 to trim certain
Lancicare
proposal TREE-SeaO6Dl
identified trees Giroughout
throughout the
the property
property [confirmed
[confirmed by
by P.
P. Heath]
Heath] for
for the amount of $2,115. All
Ali in favor,
favor.
Motion carried.
MOTION [MN:BF] to approve the proposal submitted by Association Reserves in the amount of $800
for the Reserve Study Update — No Site Visit required. All
All in
in favor.
favor. Motion
Motion c.
carried.
Howard Silver
Consolidated Smart Broadband Systems. Howard
Silver provided
providedaareds
redline version
,rsion of
of the
the contract
giver to
.lver was told that
submitted by Consolidated; when that redline version was given
to Consolida.
Consolidated, Silver
Consolidated vwuld
Consolidated
would re-work
re-work
re-workth
the
thecontact
contract
contractand
and
andcraft
craft
craftaaamore
more
moresimplified
simplified
simplified
document.,
document.
document.
That
,at
That
document
document
document
was
v.- not
not
was not Lai
provided by Consolidated in time to be discussed at the Meeting. Silver noted that DirecTV will not
honor agreed-to components, such as Genie, until they have a signed contract. This matter will carry
forward to the July Meeting,
Meeting.
4111113
71.1M
Water Consumption/Budget Reports. P. Heath provided a Cal Water chart tracking wafer
water
2013 and
and 2014 and the water consumption budget
6 The
consumption From
from 2013
budget allowed
allowed for
for 2015
2015 and
and204
2016.
The
budgeted consumption can be "banked" so if the Association is under the allowable usage for one
month, that amount of usage carries forward to the next month.
Guard
for
Guard Reports.
Reports.Guard
Guardreports
reportswere
werereviewed
reviewedand
anddiscussed;
discussed;
discussed;there
there
therewere
were
were no
no break-ins
break-ins For
for the
the last fo
four
weeks. Security guard service seven (7) days a week will continue on a month-to-month basis; two
security guards
41guards will
will be
be an
an site
sitefor
forthe
the4--t
4 of
of July,
July„from
from10
10a.m.
a.m.
a.m.to
to
to10
10
10p.m.
p.m,
p.m,and
and
and55p.m
p.mto
to55L.71.
a.m.
Southern California Edison Claim. A claim was submitted to So Cal Edison on behalf of the
Association for $820.47 costs incurred because of an unscheduled power outage.
MOTION [MN:BF] to approve the Application for Exterior Modification submitted by the owner of unit
140/105 to install a security screen door. All required information was provided and met Association
requirements. All in favor. Motion carried.
1
Seascape/Two
Seascape/Twohomeowners
Seascape/Two
homeowners
HomeownersA.ssociation
Assodation
Assodatim
Board of
of Directors
Directors
Directorsrleetiny
Meeting
Meetog
June 9. 2015
201
cir 3
Page 3 013
I
Exterior Modification submitted by the owner of unit
MOTION
MOTION [BD:JB]
[B0:3B] to approve the Application for Exterior
[BOOB]
110-101 to replace windows in the living room and dining room. All required information was provided
requirements. All
Allin
infavor.
favor.Motion
Motioncarried.
carved.NOTE:
NOTE:This
Thisapproval
avroval is contingent
and met Association
Information regarding available
ovallable window
window tinting.
tint," 7 .
upon P. Heath contacting Milgard Windows to confirm information
In Progress
Browning Pool Service is in the process of scheduling removal of the 140 spa to gain access
for needed leak repair.
Completed
rrm plated
Advanced Painting completed painting the pool railing.
Timer at the women's sauna has been installed,
installed.
The Spring/Summer Newsletter has been delivered/mailed.
Back flow valve testing was completed.
Plumbing and roof leaks are repaired and rernediated
remediated as needed.
Pending
Production of approved spark arresters [chases and shrouds] is underway; it is believed they are
installation date is unknown at thi
this time.
An installation
currently being powder coated,
coated. An
Supplies are on order for repairs to the men's sauna after a small fire.
tire.
Proposals to be obtained from Hydra, PCW and S
5&
&W
W Waterproofing
Waterproofing to recoat all balconies and
patios.
Incoming and
andoutgoing
outgoingcorrespondence
correspondence
was
reviewed
ardiscussed
"xussed by
was
reviewed
and
by the
the Board;
Board;
Correspondence: incoming
respaises to
responses
to correspondence
correspondence will
will he
be provided
provided as directed.
f
FINANCIAL.
FINANCIAL
adice, the
the unaudited
unauditedMay
May2015
2015Financial
FinancialReport
Reportas
aspresented.
presented.All
AllininFavo._
favor.
MOTION (MN:BD1
(MN:BD] to accept
Motion carried.
Balances as of May 31, 2015 reflect a total of $75,698 in the Pacific Western operating
operating account,
account, $48,8E0
$48,850
in the excess operative account, $11,491 in the payroll
payroll account
account and
and $300
$300 in
in petty
petty cash
cash for
for aa total
tots of
$/36,338 in
$136,338
in operating
operating cash.
cash. There
There was
was aa total
total of
of $1,254,132 in reserve funds.
[BF:HS] to approve the laddered CD investment plan for reserve funds provided by Treasurer
MOTION [BF:HSI
Nakamura as shown. It
it was noted that this uses approximately one-half of the Association's reserve
funds to ensure that adequate funds are available if needed. All in favor, Motion carried,
carried.
1 year
.055%
$100,000
$100,000
2 year
1.10%
1.55%
4
$200,000
3 year
$25 , 009
$250,000
5 year
2.25%
❑penBoard
BoardMeeting
Meeting adjourned
adjourned to
to Executive
Executive
ADJOURNMENT, There being
being no
no further
further business,
business,the
theOpen
AWOURNMENT,
ADJOURNMENT.
Session at 8:15 p.m.
ging
c _ -.ma,..... _ .
iliMa
Seesceperwo
SessoapeFwoHomeowners
Homeowners Assomiation
Sessceperwo
Association
Bashi
Board of
of Directors
Directors
Directorslvieefirto
Meeting
I rifc•-riith,.,
WV
June 9,2015
9, 2015
Page 4 of 3
a3
-
41111
*"11IP
Ilir
ariw..ip
are aa true
trueand
ariacorrect
corrects
presentationofofthe
theSEASCAPE/two
SEASCAPE/two
II hereby
arrm-i that
hereby affirm
that the foregoing
foregoing Minutes are
representation
HO
OCIATION Board
9, 2015.
OWNER
OWNERS OCXATION
OCIATION
BoardofofDirectors
Directorsmeeting
meetingheld
heldon
on:June
June 9,
i
Bill
Bill Fr
Fr 11
Jg
Howard Silver r7
crl
,1
3c3 ",
j
Mason Nakamura
t
Bob Dawes
----14,111111
MOP-
11SEACAPE/two
SEASCAPE/twoHOMEOWNERS
ASSOCIATION
l3' :,.PD OF
BOARD
OF DIRECTORS MEETING
JULY
JULY 141
14, 2015
2015
MINUTES
CALL TO ORDER
The Meeting was called to order by
by Bill
BillFrandsen,
Frandsen,President,
President,atat6:34
6:34p.m.
p.m.in
inLne
the Seascape/two
MEMBERS PRESENT:
Bill Frandsen
President
Jill Buchholz
Vice President
Secretary
Howard Silver
Treasurer
Mason Nakamura
Member
Bob Dawes
ALSO PRESENT;
PRESENT:
Site Coordinator
Coordinator
He:th //I Site
Penny Heath
Jacquie Smith / Horizon Managemen',
Management
Scott Elevator Consultants
MINUTES
favor.
'MOTION
MOTION[2.51-1S]
DB:HS]
[]B:HS] to approve the June 9, 2015 Board Meeting Minutes as presented. All in favor,
Motion carried,
carried.
presented.
MOTION [313:11S]
MOTION
[3B:HS] to approve the June 9, 2015 Executive Session Board Meeting Minutes as presented,
All in favor. Motion carried. Confidential homeowner violation and legal matt±rs
matters were addressed.
COMMITTEE
COMM-TIME REPORTS
Landscape Committee. P. Heath reported that landscape staffing and hours are back to normal for
the Summer schedule. Additional mulch/chips are scheduled to be installed by the end of July; the
lemon tree area is scheduled for a makeover.
will be
beaa Finance
Finance Committee
Committee Meeting
Meeting on
on Tues(
Tuesday, July
ily 28, 2015 at 6:30
Finance Committee. There 1.C::
p.m. to discuss the draft Reserve Study. Notices will be posted.
''Consolidated Smart Broadband Systems" section
Digital Television Committee,
Committee. Please refer to "Consolidated
OPEN FORUM
‘7 An
An owner
owner reported
reported that a drain cover at the 140 building on
on the
the way
way to
to the
the park
park is
is missing.
missini.
I .An
Anowner
ownerreported
reportedthat
thatititappears
appearsshe
she and
and Consolidated
Consolidated have
have figured
figured out
out an
an on-going
on-going issue
issue;
1
I.
HO box which should resolve the matter.
Consolidated will replace the HD
Boar
SCOTT ELEVATOR CONSULTANTS. Ted Ransons, of Scott Elevator Consultants, met with the Board
to discuss the two phase proposal provided to the Board. Phase I consists of Scott writing uniform
specifications for competitive maintenance proposals to be obtained from elevator companies; this phase
was previously approved by the Board of Directors.
Directors, Phase II allows for Scott to perform a job walk with
all bidders; receive, review and analyze the bids by comparing to the specifications; provide a
recommendation to the Board regarding the candidates.
Phase 11
II of
of the
the Scott
Scott.Elevator
Elevatorproposal
proposalfor
forthe
the amount
amount of
of $2,200.
$2,200. All in
MOTION [RF:HS]
[BF:HS] to approve Phase
favor_ Motion
favor.
['lotion carried.
revisions Wilt
wilt be made
will
('evator also
Scott Elevator
alsoreviewed
reviewed the
the document
document provided
provided under Phase I; requested revisions
and the document will be resubmitted to the Board by Mr. Ransons.
I
sociation
Seascape/Two
Seasrapoiliwo Homeowners
HOMO
. Association
wit pd.
Bciard
Board ofatDirectors
arectorsMeeting
Meeti
Meet*
rr
July 14,
14, 201'Z
2015
Page 2 of 3
5JTE
COORDINATORS
COORDINATOR'SREPORT
REPORT
REPORT
WE COORDINATORS
51:TE
_._ _
-
r
;'1.-1111
discussion and
and comparison
comparison of
of two
two proposals
proposals for recoating balconies and patios,
MOTION [BF:HS] after discusr!cin
to approve the proposal from SW Waterproofing in the amount of $50,257, which includes a 2-part
epoxy primer and 2 coats of
of acrylic
acrylic top
top coat;
coat; this
this approval
approval is
is wholly
whollycontingent
contingentupon
uponSW
SWproviding
providing.>
a
favor
three-year warranty Lo match
match the
the warranty
warranty from
from the
the other
other company
cornpany
companywho
whobid
bidshe
the work.
work All in favor.
Moton
Motion carried.
carried.
_ MOTION
Contractor- proposal
MOTION[1-15:BF]
[HS:BF] to approve Advanced Painting Contractor's
proposalin
inthe
theamount
amountOf
of $13,835 to
in
favor.
Motion
carried.
paint
eight
(8)
stairwells.
All
in
stairwells. All
IL
kb
-
4
-111
7:25 p.m. ADJOURN TO EXECUTIVV
EXECUTIVE SESSION
8:25 p.m. RECONVENE OPEN BOARD MEETING
Consolidated Smart Broadband Systems. Howard Silver reported that he was able to ensure that
any contract
contract increases
increases would
would be
be held
held to
to aa cap
cap of
of 5%
5% per
per year,
year, although Silver tried to negotiate a 3%
.04-iy
cap. The final contract should be ready for signatures by July 17, 2015.
appreciation, for
for the
MOTION [BF:MN1 to officially thank Howard Silver, and to offer accolades and appreciation,
time and effort he put
finalizing the Consolidated
put into
into negotiating,
negotiating, reviewing,
reviewing,revising,
revising,re-negotiating
re-negotiatingand
an finalizing
contract on behalf of the Association
Association and
and all
all residents.
residents, This
This was
was aa time-consuming
time-cons ming and arduous
responsibility that Silver completed magnificently. Ail
Ail in
in favor.
favor. Motion
Motion carries
carried..
ne fire
firepanel
panelat
at*he
the 140
MOTION ]BF:HS] to approve an amount not to exceed $10,000 to replace the
building. This is a reserve expense. All in favor. Motion carried.
Applicationfor
forExterior
ExteriorModification
Modificationsubm'
submitted by
)y the owner of unit
th Application
MOTION [BF:3B] to approve the
formation was
140-206 to replace sliding doors in the living room and dining room. All required
requ
information
provided and met Association requirements. Ail in favor. Motion carried.
Applications for
for Exterior
Modification submitted
submitted by
bythe
theowner
ownerof
of unit
u
MOTION [MN:3B]
MOTION
[MNJB] to approve the Applications
to install
install small
smallvents
vents[similar
[similartotoaadryer
dryervent]
vent]exterior
exteriortotothe
themaster
master
and
west
bednlr ; to
140-203 to
and
west
bedrooms
conditioners. All
All required
information was
was provided
provided and
a d met
accommodate venting for portable
p -table air conditioners.
requirements. All
All in
in favor_
Application for
for Exterior
Modification submitted by the
MOTION [HS:BF] to conditionally approve the Application
owner of unit 130-307 to install a walk-in tub and surround; this approval is wholly contingent upo
upon the
owner providing written documentation that the spa motor will function at 47dBA or lower. All other
and met
met Association
requirements. All
All in
in favor.
favor. Motion
Motion carried.
carri d.
required information was provided and
In Progress
66 coils have been inspected as of June 24, 2015.
Completed
Heat
I-hat sensors and alarm/flow testing were completed by Cosco Fire Protection at 130/110.
130/140.
Fire extinguishers
Fire
extinguishers were serviced.
Finley's completed annual tree trimming.
TYCO/ADT completed fire alarm and testing for the community.
how— _
int
---,ma- •
SasscapefTwo H
HomeownersAssocrafr0n
SiaascapafTwo
Seascape/Two
Homeowners
H arrieown
arrieowners
arsAssociation
Association
July 14, 2015
Page 3 of 3
4111
1111111111r
1
• r
Pending
Production of approved spark arresters [chases and shrouds] is underway; installation is
tentatively scheduled for the last week of July.
all repairs.
Cedar wood was purchased to repair the men's sauna; staff completed all
P
Incoming and outgoing correspondence waF
was reviewed and discussed by the Board;
Correspondence: incoming
Correspondence;
responses to correspondence will be provided as directed. .
owner 1:balances
.alances [delinquent accounts] were reviewed.
Aged mime.
Aged Owner Balances. Aged
FINANCIAL
favor.
[MN:BF] to accept the unaudited June 2015 Financial Report as presented. All in favor,
MOTION [MN;BF]
Motion carried.
'Mk
'WI
Balances as of June 30, 2015 reflect a total of $67,782 in the Pacific Western operating account, $4
$48,850
excess operative
operate account,
total of
o
in the excess
account,$11,610
$11,810ininthe
thepayroll
payrollaccount
account and
and $300
$300 in
in petty cash for a total
$128,742 in
$128,742
in operating
operatingcash.
cash.There
Therewas
wasa atotal
totalofof$1,290,594
$1,290,594
in in
reserve
reserve
funds.
funds. *
Previously approved CDs were purchased, all are FDIC Insured:
First Bank
0.65%
Matures 10/2016
$100,000
1.2%
Am Express Bk.
$100,000
Matures 7/2017
2.05%
Matures 7/2019
Am Express Ctr.
$200,000
2.3%
$235,000
Matures 7/2020
Discover Bk.
ice with California's
Policy required
required for
for compliance
car
MOTION[HS:13F1
MOTION
[HS:BF] to approve the Revised Sick Leave Policy
accrual
Paid Sick Leave Law, effective July
July 1,
1, 2015.
2015. The
The revised
revised Policy
Policy changes
changes the
the rrate of sick leave accrual,
erecl. All
All in
in favor.
fav
but employees will receive the same number of hours of sick leave as currently offered.
Motion carried. The Revised Sick Leave Policy will be provided in writing to and discussed with all
employees.
ackage as provided
p:
[MN:3B] to approve renewal of the Association's
Association's Liability
Liability insurance
insurance lipackage
by
MOTION [MN:5B]
Segal Insurance Agency with
with an
an annual
annual premium
premium of
of $46,835.
$46,835. All
All in
in favor.
favor.Motion
Moton carried.
Compensation insurance
insurance coverage
coverage .
MOTION
[MN:J13]
MOTION [MN:JIB]
[MN;JB] to approve renewal of the Association's Workers Compensation
as provided by Segal Insurance Agency with an annual premium of $7,982; terrorism coverage waived.
All in favor. Motion carried.
MOTION [MN:313]
MOTION
[MN:JB] to approve
approve renewal
renewal of
ofthe
theAssociation's
Association'sUmbrella
UmbrellaCoverage
Coverageasasprovided
prov' d by Segal
Insurance Agency with an annual premium of $5,200. All in favor. Motion carried.
0
approve renewal
renewal of the Association's Directors and Officers
Offi cers coverage as provided
[MN:3B] to
to approve
MOTION [MN:313]
MOTION
[MN:]B1
favor, Motion carried.
by Segal Insurance Agency with an annual premium of $2,435. All in favor.
k_int.... MOTION [MN:BD] to approve renewal of the Association's Earthquake insurance coverage as provided
by Set
Segal
11Insurance
InsuranceAgency
Agency with
with an
an annual
annual premium
premium of
of $102,586.34.
$102,586.34. All
All offered terrorism coverage
waived. All in favor. Motion carried.
ADJOURNMENT. There being no further business, the Open Board Meeting adjourned to Executive
SeancapefTwo
o
ergAssoGiatiun
Assoc-jai:it]
Seascape/Twc Homeowners
Seascape/Two
Hiameowners
Assodation
July 14, 2015
Page 4 of 3
111111,;%.11P
II hereby
hereby affirm
affirmthat
thatthe
theforegoing
foregoingMinutes
Minutesare
areaatrue
true and
and correct
Board of
of Directors
Directors meeting
meeting held
held on July 14, 2015.
HOMEOWNERS ASSOCIATION Board
Jill Buch
oward Silver
130-6_ :Dcwo-e)4,
:Dcwo-e)4,
Bob Dawes
Mason Nakamura
AUGUST
AUGUST 11/
11,2015
2015
MINUTES
CALL TO ORDER
mi
The Meeting was called to order by Bill Frandsen, President, at 6:35 p.m. in the
tne Seascape/two office.
MEMBERS PRESENT:
President
Bill Frandsen
Vice President
Jill Buchholz
Secretary
Howard Silver
Treasurer
Nit Mason
Nakamura
Mason
Nakamura Treasurer
Member
Bob Dawes
ALSO PRESENT:
Penny
Penny NHeath
nth /Site
SiteCoordinator
Coordinator
Jacquie Smith / Horizon
Horizon Management
Mana emik-inini.
-
"INUTES
MINUTES
MUTION [JIB:BD] to approve the July 14, 2015 Board Meeting Minutes as presented. All in favor.
MOTION
Motion carried.
4
MOTION []IBMS]
[JB:HS] to approve the July 14, 2015 Executive Session Board Meeting Minutes as presented.
All in favor. Motion
Mk Ion carried.
carried. Confidential
homeowner violation
violation and
and legal
legal matters
matcrs were addressed.
COMMITTEE REPORTS
the park
park:side
de oF
of the 140 building are
Landscape Committee. P. Heath reported that oleanders along the
being trimmed. Over the next weeks "junk" mulch will be installed in the same area.
aiea. [Junk mulch is
made from clippings so the Association is not
riot charged
charged for
for the
the mulch,
mulch, only
only the
lie cost of labor.]
Finaace Committee met on Tuesday,
Tuesday, July
July 28,
28, 2Q15
2015 to discuss the draft
Finance Committee. The Finance
Reserve Study and draft budget. There will be a second Finance Committee Meeting on Tuesday,
September 1, 2015 at 7:00 p.m.; notices will be posted.
executed contract
contractwas
wasreceived;
received;asasofofAugust
August11,
11,2015
201 DirecTV
Direc
Digital Television Committee. The executed
had services in place.
OPEN FORUM
V An owner presented information about an architectural modification he is considering; he vi
was advised
about additional information the Board will need to consider the project.
v Two owners attended the Meeting to ascertain if carpets installed in their unit had decreased noise
transmission to their neighbors.
Scott Elevator Consultants. Scott Elevator provided a revised elevator maintenance agreement that
will be used to obtain proposals from elevator companies. Three requested changes had not been made
so the document was not approved. P. Heath will advise Scott of the required modifications.
Fire
Fire 00Alarm
'l in Control
Control Panel
Panel —
— 130/140
130/140 Building. At the July Board Meeting the Board approved
osc '' Fire Protection's proposal to replace the fire alarm control panel for the 130/140 building at an
Cosco
41111114*
amount
our, not
not to
to exceed
exceed $10,000.
$10,000. The
The actual
actual cost
cost for the project was $6,314.
Guard Reports. Guard reports were reviewed; letters will be sent to unauthorized individuals using
the pool and individuals who continue to not replace shopping carts to their original location.
_-
ASSOCIFIliOn
Seascape/Two
August 11, 2015
Page 2 of 3
Water MeLer
Meter // Water
Water Usage. P. Heath has filed an appeal with California Water Service regarding
charges being imposed even though a particular meter has been non-functioning for some time.
r"nditionally approv-ei
approved
Application for Exterior Modification. At the July, 2015 Meeting the Board conditionally
an Application for Exterior Modification submitted by
by the
the owner
owner of
of unit
unit 130-,.',u/
130-307 to install
install aa walk-in
walk-in tub
and surround; the approval was wholly contingent upon the owner providing written documentation
documentation Lila
that
tilerspa
spamotor
motorwill
willfunction
functionatat47dBA
47dBAor
orlower.
lower. Information
Information was
was provided
provided indicating
indicating that the motor
the
functions at a rate of approximately 5dBA, well below the threshold, so the project can proceed.
MOTION [MN:BF] to
to approve the Application for Exterior Modification submitted by the owner of unit
120-301 for window replacement. All rnecessary
documentation was provided and all Association
.cessary documentation
: requirements appear to have been met. All in favor. Motion carried.
Obi
12
MOTION [MN:BD] to approve the Application for Exterior Modification submitted by the owner of 120102
402 to
to replace
replace two
two sliding
sliding doors.
doors. Approval
Approval will
will be
be wholly
wholly
wholly contingent
contingent
contingentupon
upon 1}
1} the
the door
door areas
areas being
inspected for evidence of dry rot and, if any is found, that those areas be repaired prior to the door
installation and 2} proper flashing must be installed
installed at
at the
the thresholds.
thresholds. All
All necessary
necessary documentatior
documentation was
requirements appear
appear to
to have
have been
been met.
met. All
All in
in favor.
favor. Motion
Mr:t;-- carried.
provided and all Association requirements
4
In Progress
balcony recoating
recoating project
project has
hasbegun,
begun,starting
startingatatthe
the110
11 building
The patio and balcony
building and working
throug t to the
through
the townhomes.
townhomes. It's
It's anticipated
anticipatedthat
thatthe
theproject
projectcould
couldbe
bedone
one by
by Thanksgiving,
Thanksgiving, but
's on
that is not a firm date. This work will not take place during September when P. Heath is
vacation.
inqallation
Installation of
of approved
approved spark
spark arresters
arresters [chases
[chases arid shrouds] has bek
begun; it is anticipated that
approximately
approximately four
fourwill
will be completed
completed per day.
Men's sauna repairs are nearing completion.
Completed
Fire alarm testing was completed by Cosa, Fire Protection at the 110 and 120 buildings.
The 140 spa is repaired and back in service.
Pending
Nells on
on October
Octob
Due to scheduling conflicts, Advance
Advance Painting
Painting will
will begin
begin painting
painting the
the stairwells
stail.
stairwells
October6th.
6111.
Board;
Correspondence: Incoming and outgoing correspondence was reviewed and discussed by the Boa
responses to correspondence will be provided as directed.
FINANCIAL
MOTIT",:,[MN:3B]
MOTION
[MN:3B] to accept the unaudited July 2015 Financial Report as presented. All in favor.
Motion carried.
carried.
11111Nkr4on
Balances as of July 31, 2015 reflect a total of $46,246 in the Pacific Western operating account, $48,851
in the excess operative account, $11,883 in the payroll account and $300 in petty cash for a total of
$107,279 in operating cash. There was a total of $1,323,307 in reserve funds.
Seascapefiwo Homeowners Association
seascape/two
August 11, 2015
Page 3 of 3
V. Or
MOTION [MNr,BD] to approve borrowing the amount of $102,586.34 from Reserves to pay the
earthquake coverage premium as approved in the June, 2015 Meeting; the borrowed amount will be
reimbursed from operating funds to reserves within a 12-month period. The pi
purpose
ik
of borrowing
borrowing these
funds from Reserves
Reserves is
is to
to save
save the
the Association
Associationthe
theinterest
interestcosts
costsrelated
relatedwith
withinstallment
installmentpayments.
paymentsAll
'\ll
ADJOURNMENT. There being no
no further
further bush
business,
iess, the Orp.a.
Open Board
BoardMeeting
Meeting adjourned
adjourned to Executive
4
I hereby affirm that the foregoing Minutes
Minutes are
are aa true
true and
and correct
1INNER
OCIATION Board of Directors meeting held on August
August 11, 2015.
I INNER
HD
HO
1411166.
'3i
11 Frandsen
Frandsen
Bill
ward Silver
Dam.
5,,e, Dom,
Dow-a_
'lob
B(ob Dawes
Jill Buchh
Jill
Buchhill.
Mason Nakamura
-- -
BOARD
Btir- A!'r) OF DIRECTORS MEETING
SEPTEMBER 8, 2015
1111112:--Asilk
"11111
MINUTES
CALL TO ORDER
The Meeting was called to order
rresident, at
at 6:34
6:34 p.m.
p.m. in
in the
toe Seascape/two
offic
order by Bill Frandsen,
MEMBERS PRESENT:
President
Bill
Bill Frandsen
Frandsen
Vice
Vice President
President
Jill Buchholz
Secretary
Howard Silver
Mason Nakamura
Treasurer
Member
Bob Dawes
ALSO PRESENT:
Penny Heath / Site
Site Coordinator
Coordinator
Jacquie Smith / Horizon Management
Managemeni
One owner attended the Meeting.
MINUTES
MOTION [11S:BD]
[HS:BD] to
toapprove
approve the
the August
August 11,
11, 2015
2015Board
Board Meeting
Meeting Minutes
Minutes as
as presented.
presented. All in favor.
Motion carried.
carried.
MOTION [BD:3B]
[BD:313] to
to approve
approvethe
theAugust
August11,
11, 2015
2015 Executive Session
SessionBoard
Board MeetinC
Meeting Minutes as
presented. All in favor. Motion
Motion carried.
carried. Confidential homeowner legal
legal matters
matters were adaressed.
addressed.
..._COMMITTEE REPORTS
Landscape Committee.
P. Heath
P. Heath
reported
reported
that
that
thethe
"junk"
"junk"mulch
mulchhas
hasbeen
beeninstalled.
installed.[Junk
[Junk mulch is
Landscape
Committee.
made from
from clippings
clippings so
so the
theAssociation
Associationisis not
notcharged
chargedfor
forthe
themulch,
mulch,only
onlythe
thecost
costofoflabor.]
labor.]
Landscape ,
Landscape
watering has
has been increased
increased to
to three
three times
times aa week,
week, 88 to 10 minutes/day. Watering
Watering only
only two times a
week was
was not
not enough
enough maintain
maintain landscaping
landscaping properly;
properly; the Association
Association remains
remains within their budgeted
water allotment.
k.r.,
11
The
Finance
Committeemet
mettwice
twicetotodiscuss
discussthe
thedraft
draftReserve
ReserveStudy
Studyand
and draft
draft
Finance Committee.
Finance
Committee
Finance
Committee.The
Budget. Some revisions will
will be
be made
made before
before aa final
final draft is presented
presented at
atthe
theAnnual
AnnualMeeting
Meetingand
and -ip._,_ .
Election. The Budget will
will be
be approved
approved at the November Board Meeting.
Digital Television
H. Silver
reported
thatthat
DirecTV
was
notnot
being
responsive
_
H. Silver
reported
DirecTV
was
being
responsiveregart....
regarding
Digital
TelevisionCommittee.
Committee.
Genie installations; Silver indicated
indicated to them that the negotiated contract
contract might
might be
koepulled
pulledififDirecTV
D ecTV did
- e fri
not meet their obligations. This resulted
resulted in a "special offer" for a Genie and mini-Genie availat
available
to
owners for the
the amount
amount of
of $100
$100 if done by or before September
September 30,
30, 2015.
OPEN FORUM
1
Theproblem
problemofofants
antsthroughout
throughout the
the community was discussed.
✓The
to ratify
ratify approval
approval for City Wide Fire
Fire Protection to replace 39 outdated
outdated fire
MOTION [BF:BD]
[BF:BD] to
extinguishers for aa cost of $2,593.11;
$2,593.11; the
the extinguishers
extinguishers were
were installed
installed on September
September 9th. All in favor.
Motion carrier!
carried..
Motion
Guard
Guard Reports.
Reports.Guard
Guardreports
reports were
were reviewed.
MOTION
011.',N [HS:BD]
[HS:BD] to
to extend
extend enhanced
enhanced guard
guard service hours through
through December
December 31,
31, 2015. Guards
Guards will
will
be asked to note on their reports
reportswhen
when residents
residentsleave
leave items
items visible
visible in their
their vehicles;
vehicles; the residents
residents will
will
be notified by
by the
the Site
Site Coordinator.
Coordinator. All in
in favor.
favor. Motion
Motion carried.
carried.
',I
!EPII"::.: 1r1
_
September 8, 2015
Page 2 of 3
MOTION [BF:JB] to disapprove the Application for Exterior Modification submitted by the owner of unit
140/212 to install 3-panel dual pane sliding doors. Two in favor; three opposed. Motion failed.
▪
row_
MOTION [MN:HS] to
to return
return the
the Application
Application for
for Exterior
ExteriorModification
Modificationsubmio_ed
submitted by
by the owner of unit
incomp'ete Application since no
140/212 to install 3-panel dual pane sliding doors to the owner as an incomplete
proposal from the installing contractor was provided. The owner will be advised that the Board will
revisit the Application when all required information has been provided. All in favor. Motion carried.
MOTION [BF:BD] to approve the Application for Exterior Modification submitted by the owner of 150-1
to install vinyl louvers between outside beams located in the atrium area of the unit; the louvers will run
perpendicular at a 45° angle and are to be the color that most closely matches existing paint color. All
necessary documentation was provided and all Association requirements appear to have been met. All
In Progress
•
maintenanc
Scott Elevator Consultants performed a job walk with three prospective elevator maintenance
companies. Proposals are expected to be provided at the November Board Meeting.
Drought Surcharge appeal was submitted to
to the
the Cal
Cal Water
Water Review
Review Committee;
Committee; there
there is
is aa bac
backlog
s.,,g
and the review is taking longer than the normal 30-day period.
1
1
The patio and balcony recoating project is in process; the 110 building will be completed by
9/9/15. Two units in the 120 building will be completed and then work will be on hiatus until
after the end of September.
September. It's
It's anticipated
anticipated that
that the
the project
project could
couldbe
bedone
doneby
byThanksgiving,
Thanks wing, but
that is not a firm date.
Installation of approved spark arresters [chases and shrouds] at the 120 building began in early
September. Fabrication
Fabricationfor
f-- the
September.
the 130
130 building
building is
is completed
completed and
and the components are being powdercoated in anticipation of installation.
Men's sauna repairs are nearing completion.
Plumbing leaks are being addressed as they occur.
Completed
Backflow valve testing was completed; no repairs were required at this time.
Installation of approved spark arresters [chases and shrouds] at the 11C
110 building
building is
is completed.
crrnpleted.
Pending
Advance Painting will begin painting building stairwells on October 6, 2015.
Incoming and
and outgoing
outgoing correspondence
correspondence was
was reviewed
reviewedand
anddiscussed
discussedby
bythe
theBoc.rd
B
responses to correspondence will be provided as directed.
7:45 p.m. ADJOURN TO EXECUTr.;C
EXECUTIVE SESSION: Confidential homeowner violations will be
addressed.
ORIZON MANAGEMENT
MANAGEMENT REPORT
logibia.HORIZON
Aga' kwner
Aged
OwnerBalances.
Balances.Aged
Agedowner
ownerbalances
balances[delinquent
[delinquent accounts]
accounts] were
were reviewed.
Ow* FINANCIAL,
MOTION [MN:BD] to accept the unaudited August 2015 Financial Report as presented. All in favor.
Motion carried.
September 8, 2015
Page 3 of 3
Balances as of August 31, 2015 reflect a total of $57,612 in the Pacific Western operating account,
$48,851 in the excess operative account, $10,682 in the payroll account and $300 in petty cash for a
total of $117,445 in operating cash. There
There was
was aa total
total of
of $1,249,883
$1,249,883 in
in reserve
reserve f.funds.
Inds.
forwai dto
tothe
theNovember,
November,2015
201,
Draft Reserve Study and Draft Budget. These items are carried forward
Meeting.
Architectural: Draft Guidelines for Windows, Screen Doors, etc. This matter is carried forward
to the November, 2015 Meeting.
1
1. AD3OURNMENT.
AMOURNMENT. There
Therebeing
beingno
nofurther
further business,
business, the
the Open
Open Board
Board Meeting at 8:20 p.m.
w
that the
the foregoing
foregoingMinutes
Minutesare
areaatrue
trueand
andcorrect
correctrepresentation
representationofofthe
theSEASCAPE/
SEASCAPE/twi
0 I hereby affirm that
HO
OWNE
Bill Fra
OCIATION Board of Directors
Directors meeting
meeting held
heldon
onSeptember
September8,8,20172015.
n
Jill Buch •
Howard Silver
Mason Nakamura
Bo Dawes
Dawes
Bo
_
NOVEMBER 10, 201S
MINUTES
CALL TO ORDER
The Meeting was called to order by Bill Frandsen, President, at 6:32 p.m. in the Seascape/two office.
MEMBERS PRESENT:
President
Bill Frandsen
Jill Buchholz
Vice President
Howard Silver
Secretary
Mason Nakamura
Treasurer
Member
Bob Dawes
ALSO PRESENT:
Jacquie Smith / Horizon Management
MINUTES
MOTION [BD:]B1 to approve the September 8, 2015 Board Meeting Minutes as presented. Ail in favor.
Motion carried.
MOTION [BD:3B] to approve the September 8, 2015 Executive Session Board Meeting Minutes as
presented. Ali in favor. Motion carried. Confidential homeowner violations and payroll adjustments due
to Affordable Care Act requirements were addressed.
ELECTION OF OFFICERS
MOTION [BF:BD] to re-elect the slate of Officers currently serving:
Bill Frandsen
President
Jill Buchholz
Vice President
Howard Silver
Secretary
Treasurer
Mason Nakamura
Member. All in favor. Motion carried.
Bob Dawes
COMMITTEE REPORTS
Landscape Committee. Some plants have been replaced throughout the property; mulch was placed
at the 140 building as approved. Poinsettias will be installed at the end of November or early December.
Finance Committee. A final draft of the proposed Budget was presented.
MOTION [BF:MN] to approve the proposed draft budget, which reflects a 2.7% average increase and
a monthly reserve fund contribution in the amount of $27,200. All in favor. Motion carried.
Digital Television Committee. H. Silver reported that the contract was satisfactorily finalized and
was ready to be signed at this Board Meeting.
OPEN FORUM
✓ An owner asked when the men's sauna will be back in operation. [If this project has not been
completed by in-house staff within 45-60 days, it will be contracted out for completion.]
✓ An owner noted that the crew working on the recent balcony recoating project did a nice job: they
were careful going through her home and did the work quickly and efficiently. She was very pleased.
Another owner noted that the surface of her balcony stayed "tacky" longer than expected.
MOTION [BF:MN] after review of four proposals, to award the elevator maintenance service contract
to KONE Elevator for the amount of $640/month for a term of one year. All in favor. Motion carried.
November 10, 2015
Page 2 of 3
MOTION [BF:HS] to ratify renewal of the Stanley-Louis boiler maintenance contract for the amount of
$1,980/year. All in favor. Motion carried.
MOTION [BF:3B] to approve the yearly roofing maintenance proposal submitted by RMC Service in the
amount of $4,200. All in favor. Motion carried.
Guard Reports. Guard reports were reviewed.
Drought "Surcharge" Credit. P. Heath has been in negotiations with Cal Water regarding a drought
surcharge assessed to the Association. A credit of $5,332.44 was received by the Association as a result
of Heath's appeal; a final determination is expected within 60 days regarding additional charges or
credits on this meter.
Consolidated Smart Systems Contract. The finalized Internet Service and Right of Entry Agreement
was signed; the Agreement reflects negotiated terms and requirements.
Dumbell Man Preventive Maintenance Agreement. An annual preventive maintenance agreement
for gym equipment with The Dumbell Man was approved.
MOTION [MN:HS] to approve the Application for Exterior Modification submitted by the owner of unit
140/212 to install 3-panel dual pane sliding doors, with a dark bronze frame [color sample was
provided]; all Association requirements were met. All in favor. Motion carried.
MOTION [BF:BD] to approve the Application for Exterior Modification submitted by the owner of 140204 to install a black security/screen door; the Application met all Association requirements. All in favor.
Motion carried.
In Progress
SW Waterproofing has completed balcony recoating at the 10 and 120 buildings; work at the 130
building began on October 27th. SW has increased their output from two balconies per day to
three in an effort to ensure that the project is completed by or before the end of December. Two
units in the 150 building will be done after the first of 2016.
Men's sauna repairs are in process; if not completed within 45-60 days, the work will be
contracted out.
Plumbing leaks are being addressed as they occur.
Completed
Installation of the fireplace chases and shrouds at all buildings has been completed; the
Association is retaining the amount of $5,000 until some minor building repairs and property
damages have been cured.
Required repairs to pull station #1 were completed on October 15, 2015.
American City Pest treated the 110, 120, 130 and 140 buildings with "Termidor" in an effort to
combat ants.
Installation of 39 new fire extinguishers was completed on October 13, 2015.
Advance Painting completed stairwell painting in all buildings.
Correspondence: Incoming and outgoing correspondence was reviewed and discussed by the Board;
responses will be provided as directed.
November 10, 2015
Page 3 of 3
7:30 p.m. ADJOURN TO EXECUTIVE SESSION: Confidential homeowner noise matters and
personnel bonuses were addressed.
FINANCIAL
MOTION [MN:BF] to accept the unaudited September 2015 Financial Report as presented. All in
MOTION [MN:HS] to accept the unaudited October 2015 Financial Report as presented. All in favor.
Motion carried.
Balances as of October 31, 2015 reflect a total of $47,715 in the Pacific Western operating account,
$48,852 in the excess operative account, $7,835 in the payroll account and $300 in petty cash for a total
of $104,702 in operating cash. There was a total of $1,263,713 in reserve funds.
MOTION [BF:MN] to approve the Letter of Understanding provided by Michael Klein, CPA, to perform
the annual financial records audit and to prepare the Association's federal and state tax returns for the
amount of $3,000 (the same amount charged last year). All in favor. Motion carried.
Architectural: Draft Guidelines for Windows, Screen Doors, etc. M. Nakamura provided draft
Architectural Guidelines for review; additional components to be added are portable air conditioning unit
installations and ductless air conditioning unit compressor installations. This matter is carried forward to
the January, 2016 Meeting.
ADJOURNMENT. There being no further business, the Open Board Meeting adjourned at 8:45 p.m.
WNER SSOCIATION Board of Directors meeting held on November 10, 2015.
Jill Buchho
Howard Silver
cte j)atip.uti
Bob Dawes
Mason Nakamura

2015 - SEASCAPE/ two Homeowners Association

Transcription

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