Regular Board meetings - Saskatoon Public Schools

Transcription

Board of Education
Saskatoon School Division No. 13
Meeting Of The
Saskatoon Board of Education
TUESDAY, JANUARY 13, 2015
Board Room
310 – 21st Street East
Please Note: All public Board meetings are audio recorded
AGENDA
1.
Roll Call
2.
Playing of O Canada
3.
Adoption of Agenda
4.
Celebrating Excellence:
a. Taanishi Books with Ms. Angie Caron and Mr. Wilfred Burton
b. Award of Excellence
c. 2013-2014 Proficiency Award Winners
5.
Consent Items
The Chair will ask for a motion to receive the items, which are starred (), and to
approve all recommendations contained therein. Prior to approving the motion,
any trustee may request a star(s) be removed.
6.
Reports from Administrative Staff
a. Core Strategy Update: Secondary Data Teams
b. School Community Councils Update
 c. Facilities for Learning Update
 d. New School Bundling Project Update
 e. Willowgrove New School Update
 f. Financial Results for the Period September 1, 2014 to November 30, 2014
7.
 Approval of Minutes from Last Meeting: December 16, 2014
8.
Delegations
9.
Comments/Concerns/Questions from the Public
(Maximum 5 minutes per speaker; 20 minutes total; comments must be related
to specific agenda items)
10.
Business Arising from the Minutes
11.
Unfinished Business
a. Items Arising from the Committee of the Whole
12.
Correspondence
(a-b) Individual Items
13.
Reports of Committees and Trustees
14.
New Business
Decision
a. Saskatoon Public Schools Foundation 2013-14 Annual Report
b. Approval of Directors for Saskatoon Public Schools Foundation Corp.
c. City Park Collegiate Repurposing Project
d. Board Policy 7: Committees of the Board
15.
Notices of Motion
16.
Questions by Trustees
17.
Questions from the Public
Next Regular Meeting:
At the call of the Chair or
Tuesday, February 3, 2015
7:00 p.m.
SASKATOON BOARD OF EDUCATION
4a
MEETING DATE:
JANUARY 13, 2015
TOPIC:
CELEBRATING EXCELLENCE:
TAANISHI BOOKS WITH MS. ANGIE CARON AND MR. WILFRED BURTON
FORUM
AGENDA ITEMS
INTENT
[] Board Meeting
[ ] Committee of the Whole
[ ] Correspondence
[ ] New Business
[ ] Reports From Administrative Staff
[] Other: Celebrating Excellence
[] Information
[ ] Decision
[ ] Discussion
BACKGROUND
Strengthening Our Learning Community- Strategic Direction: Our Students’ Learning goal states: “Our
students will engage in relevant and challenging learning opportunities to enhance their academic, personal,
and social/cultural growth.” Our People goal states: “Our people will be committed to a constructive
educational culture that values people, excellence, and life-long learning.” Our Community goal states: “We
seek to build with our community shared ownership and responsibility for the well-being and education of our
children and youth.” Our Organization goal states: “Our organization will be principled, innovative,
collaborative, accountable, and effective.”
CURRENT STATUS
When young readers see themselves and their perspectives reflected in a text, it enhances their sense of self
and is a powerful way to engage them as learners. Two years ago, Ms. Angie Caron and Mr. Wilfred Burton
worked with the Gabriel Dumont Institute to create a design for a series of beginning readers. Ms. Caron and
Mr. Burton wrote text, photographed pictures, consulted elders and school representatives and, most
importantly, listened to the voices of the children they hoped to engage. The result is a series of books that
reflect Métis language, culture, values and traditions. Other contributors of cultural and literacy content
include former Saskatoon Public Schools employee, Ms. Donnalee Dumont and current employees, Mr. Lloyd
Laliberte, Mrs. Lezlie Goudie-Cloutier and Mrs. Jill Monahan. We are pleased to have Ms. Caron and Mr.
Burton share their learning journey as our celebrating excellence item.
PREPARED BY
DATE
ATTACHMENTS
Mr. Barry MacDougall, Deputy Director of Education
Ms. Lisa Fleming, Superintendent of Education
January 7, 2015
None
4b
MEETING DATE:
JANUARY 13, 2015
TOPIC:
CELEBRATING EXCELLENCE: AWARD OF EXCELLENCE
FORUM
AGENDA ITEMS
INTENT
[] Board Meeting
[ ] Correspondence
[ ] New Business
[] Information
[ ] Decision
[ ] Discussion
BACKGROUND
Our Students’ Learning goal states: “Our students will engage in relevant and challenging learning
opportunities to enhance their academic, personal, and social/cultural growth.”
CURRENT STATUS
The Saskatoon Board of Education’s Award of Excellence is the highest award offered by the Board. It is
presented annually to the outstanding Grade 12 graduate as measured by criteria that are determined from
the school division’s goals of education. The student who receives this award is also awarded an
accompanying $3,000 scholarship.
The selection committee (Board Chair Ray Morrison, Barry MacDougall, Brenda Green, and Amber Espenant)
met on December 3, 2015. The selection committee chose Jingxuan Zhao, a graduate from Walter Murray
Collegiate as the winner of the 2013 - 2014 Award of Excellence.
The Board hosted an Award of Excellence luncheon to announce the award recipients, and to honour
nominees and their families on Monday, December 22, 2014
Mr. Barry MacDougall, Deputy Director of Education, will provide background information on the recipient.
PREPARED BY
DATE
ATTACHMENTS
Mrs. Avon Whittles, Director of Education
January 7, 2015
None
MEETING DATE:
JANUARY 13, 2015
TOPIC:
CELEBRATING EXCELLENCE:
2013 – 2014 PROFICIENCY AWARD WINNERS
4c
FORUM
AGENDA ITEMS
INTENT
[] Board Meeting
[ ] Correspondence
[ ] New Business
[] Information
[ ] Decision
[ ] Discussion
BACKGROUND
Strengthening Our Learning Community – Strategic Direction 2002 – 2007: Our Students’ Learning goal
states: “Our students will engage in relevant and challenging learning opportunities to enhance their
academic, personal, and social/cultural growth.”
CURRENT STATUS
There are many examples of excellent work being done by our students, staff and communities. The
Saskatoon Board of Education has much to be proud of and, as such, we celebrate the achievement of our
students, staff and communities continually.
One method of celebration is the presentation of Proficiency Awards each year by the Board to students
with the highest average in Grades 9, 10, 11 and 12. Trustees attended graduation ceremonies in the spring
to present the awards.
FINANCIAL IMPLICATIONS
Grade 9 Grade 10 Grade 11 Grade 12 -
$300.00
$400.00
$500.00
$1,000.00
PREPARED BY
DATE
ATTACHMENTS
January 7, 2015
Award Winners
2013 – 2014 PROFICIENCY AWARD WINNERS
Aden Bowman Collegiate
Natalie Tilbury
Grade 9
Annelise Jahnke
Grade 10
Grade 11
Madeline Martel
Allan Kerr
Grade 12
Centennial Collegiate
Daniel Zhou
Grade 9
Ashley Daku
Grade 10
Susan Wu
Grade 11
Tayyaba Bhatti
Grade 12
Evan Hardy Collegiate
Justice Der
Grade 9
Kiara Ernst
Grade 10
Julia Opdahl
Grade 11
Abby Holtslander
Grade 12
Mount Royal Collegiate
Grade 9
Kayla Denaka
Jesse Selin
Grade 10
Tanner Zekonic
Grade 11
Abdelhalim Abdelrahman
Grade 12
Bedford Road Collegiate
Callie Bosovich
Grade 9
Hifsa Noor
Grade 10
Grade 11
Kazim Haider
Joel Tehse
Grade 12
City Park Collegiate
Sage Waterhen
Grade 9
Thomas Lee-Janzen
Grade 10
Josh Pisio
Grade 11
Doran Weber
Grade 12
Marion M. Graham Collegiate
Max Craven
Grade 9
Erica Haunsperger
Grade 10
Olga Savkina
Grade 11
Teah Zielinski
Grade 12
Nutana Collegiate
Grade 9
No Recipient
Caitlin Cockwill
Grade 10
No Recipient
Grade 11
Sarah Leventhal
Grade 12
Tommy Douglas Collegiate
Bailey Tabin
Grade 9
Shayna Uhryn
Grade 10
Aminah Sayed
Grade 11
Samiha Zaman
Grade 12
Walter Murray Collegiate
Yuxin Bai
Grade 9
Yiwen Li
Grade 10
Rafia Bosan
Grade 11
Jingxuan Zhao
Grade 12
(Halim Adams)
6a
MEETING DATE:
JANUARY 13, 2015
TOPIC:
CORE STRATEGY UPDATE: SECONDARY DATA TEAMS
FORUM
AGENDA ITEMS
INTENT
[] Board Meeting
[ ] Correspondence
[ ] New Business
[] Reports From Administrative Staff
[ ] Other:
[] Information
[ ] Decision
[ ] Discussion
BACKGROUND
Increasing data literacy is a key element in the core strategy area of assessment and evaluation. Data teams
in each secondary school are using data to focus on improving student learning outcomes. This work helps
to advance Saskatoon Public Schools' learning priorities and the Education Sector Strategic Plan.
CURRENT STATUS
There are eleven secondary data teams who participate in researched-based professional development
focused on data literacy. These teams include administrator(s), teachers and support staff. The professional
development meetings will occur three times this year and there will be ongoing support provided in the
schools.
Mr. Kerry Alcorn, Coordinator: Assessment and Evaluation, Mr. Darryl Isbister: Coordinator of First Nations,
Inuit and Métis Education, and Ms. Brenda Green, Superintendent of Education, will provide the Board with
an overview of the work in this core strategy area for 2014-2015.
PREPARED BY
DATE
ATTACHMENTS
Mr. Barry MacDougall, Deputy Director of Education
Ms. Brenda Green, Superintendent of Education
January 7, 2015
None
MEETING DATE:
JANUARY 13, 2015
TOPIC:
SCHOOL COMMUNITY COUNCILS UPDATE
6b
FORUM
AGENDA ITEMS
INTENT
[] Board Meeting
[ ] Correspondence
[ ] New Business
[ ] Other:
[] Information
[ ] Decision
[ ] Discussion
BACKGROUND
A school community council is one mechanism where shared responsibility will enhance the learning success and wellbeing of all children and youth. In accordance with Board Policy 17: School Community Councils, the Board believes in
ensuring that parents, families and community members have opportunities for involvement in children’s learning and
in school planning.
The 2013 - 2014 school year was the seventh year of operation for all school community councils (SCCs) in Saskatoon
Public Schools. The school community councils submitted an annual report in June 2014 which highlighted their
initiatives and accomplishments for the year. The annual reports indicate the exciting work that is supporting the learning
and well-being needs of students, and which is facilitating parent and community engagement.
CURRENT STATUS
School community councils held their annual general meeting this past spring or early this fall to elect their council
members for the 2014 - 2015 school year. The attached list provides Trustees with the names of the individuals filling
the 5 - 9 elected seats, as well as the appointed members on each school community council. The purpose of the
assembly meetings is outlined in Board Policy 17, Section 9.
The first fall SCC assembly meeting was held Wednesday, November 5th, 2014, at 7:00 p.m. at Montgomery School. At
this meeting the results of a survey to SCC members was discussed. The purpose of the survey was to gain an
understanding of school division topics that SCC members identified as areas they would like more information on. Table
discussions were also held so SCC members could network and share examples of activities that engage parents and
families at the school level. Prior to the start of the assembly meeting there was a session for new SCC members. The
purpose of this meeting was to review the role of SCCs and celebrate and share the work happening in their schools.
Our first assembly meeting had very good representation from councils across our school division, as well as Trustees
and members of senior administration. The assembly meetings are a rich opportunity to support council operations,
provide Board updates, and provide opportunities for networking with others school community council members, as
well as Trustees and senior administration. We continue to be responsive to SCC members’ feedback and plan assembly
agendas accordingly.
The next assembly meetings are scheduled for Wednesday, January 28, 2015 and Thursday, April 23, 2015.
PREPARED BY
DATE
ATTACHMENTS
Mr. Withman Jaigobin, Superintendent of Education
January 7, 2015
School Community
Councils Membership
School Community Council Membership 2014-2015
École Alvin Buckwold School
Elected:
Cory Wilson, Parent, Chair
Jocelyn Harvey, Parent, Vice-chair
Kayla Demong, Parent
Randall Keays, Parent
Heather Aspel, Parent
Kat Slater, Parent
Krista Nobel, Parent
Brushra Nazeer, Parent
Bill O’Dell, Parent
Appointed:
Sandra Klassen, Parent
April Berg, Early Learning Centre Rep
Kelly Herndier, Parent
Jo Schmautz, Parent
Ruqiya Abid, Parent
Andrew Slater, Parent
Angela Banda, Principal
Brevoort Park School
Elected:
Celeste Bodnaryk, Parent, Chair
Vanessa Guest, Parent, Vice-chair
Morag Embleton Kimpton, Parent, Secretary
Debbie Parker, Parent, MAL
Deanne Young, Parent, MAL
Appointed:
Doug Boyd, Principal
Kerrie Rutherford, Vice-principal
Deanne Young, Parent, Community Liaison
Gillian McPhail, Teacher
Brownell School
Elected:
Heather Tressel, Parent, Chair
Vanessa Tom, Parent, Vice-chair
Brenda Van Dyck, Parent
Coreen Morrison-Fritz, Parent
Melanie Bender, Parent
Mandy Scarfe, Parent
Connie Friesen, Parent
Appointed:
Nilima Douglas, Principal
Graeme Carey, Vice-principal
Jeremy Morrison-Fritz, Parent
Brunskill School
Elected:
Tanya Napper, Parent, Chair
Lana Elias, Parent, Vice-chair
Dale Swanston, Parent, Secretary
Trudy Einarsson, Parent
Tina Gabruch, Parent
Paige Goebel, Parent
Anne Hardy, Parent
Sanaz Keyhanfar, Parent
Trent Schulte, Parent
Appointed:
Krista Ford, Principal
Justin Giesbrecht, Vice-principal
Buena Vista School
Elected:
Laura Fan, Parent, Chair
Kris Stephensen, Parent, Vice-chair
Kerri Nestorik, Parent, Treasurer
Cathy Weenk, Parent, Secretary
Cora Weenk, Parent, MAL
Jason Blair, Parent, MAL
Tanya Boechler, Parent, MAL
Appointed:
Darrin Sinnett, Principal
Mary Jo Devine, Vice-principal
Caroline Robins Community School
Elected:
Vacant, Chair
Vacant, Vice-chair
Carla Trobak, Parent
Tammy Silbernagel, Parent
Jen Brokofsky, Parent
Rhonda Sobchishin, Parent
Jody Campbell, Parent
Traci Caithcart, Parent
Wendy Becker, Parent
Appointed:
Deb Stevens, Principal
Colette Delainey, Vice-principal
Donna Blunt, Community Coordinator
Caswell Community School
Elected:
Sarah Brown, Parent, Chair
Kris Seto-Davis, Parent, Vice-chair
Tracy Adam, Parent
Molly Trecker, Parent
Sheena Kwok, Parent
Appointed:
Susan Pattison, Principal
Shanna Strueby, Vice-principal
Laureen Sawatsky, Community Coordinator
Tasha Altman, Teacher
École College Park School
Elected:
Paula Anderson, Parent, Chair
Tannis Murdock, Parent, Vice-chair
Laura Jorgenson, Parent, Secretary
Lois Standing, Parent
Cheryl Anderson, Parent
Celena Komarnicki, Parent
Theresa Wilks, Parent
Sarah Grimsdale, Parent
Lionel Tootoosis, Parent
Appointed:
Arlene Schmaltz, Principal
Michael Bradford, Vice-principal
1|P a g e
Confederation Park Community School
Elected:
Regan Deschuk, Parent, Chair
Sue McLauchlin, Parent, Vice-chair
Nicole Tran, Parent, Secretary
Barbara Snider, Community Member
Teedly Linklater, Parent
Julie Zekonic, Parent
Sauna Vick, Parent
Amanda Cross, Parent
Laurie Brown, Parent
Appointed:
Shalene Herron, Principal
Pete Chief, Vice-principal
Melinda Brown, Community Coordinator
Paula Empy, Parent
Dr. John G. Egnatoff School
Elected:
Shawna Ness, Parent, Chair
Angela Moir, Parent, Vice-chair
Renee Larre, Parent, Secretary
Michelle Yuen, Parent
Chantelle Miller, Parent
Candace Plamondon, Parent
Appointed:
Harold Robertson, Principal
Lisa Hynes, Vice-principal
Dundonald School
Elected:
Candice Grant, Parent, Chair
Corinne Stribbell, Parent, Vice-chair
Pam Laurans, Parent
Lorne Litwiniuk, Parent
Krista Krett, Parent
Kaireen Diekema, Parent
Cari Ruzesky, Parent
Maja Pratchler, Parent
Aimee Bimson, Parent
Appointed:
Bob Braybrook, Principal
Tammy Wuttunee, Vice-principal
Fairhaven School
Elected:
Marcia Humenny, Parent, Chair
Carla Seib, Parent, Vice-chair
Connie Shelley, Parent
Shawna Klassen, Parent
Leann Dunkley, Parent
Angel Neufield, Parent
Mat Ozga, Parent
Joy-Anne Wurst, Parent
Appointed:
Shauna Hilsen, Principal
Elizabeth Phipps, Vice-principal
École Forest Grove School
Elected:
Breanna Sherwood-Fraser, Parent, Chair
Leanne Thompson-Hill, Parent, Vice-chair
Danya Palmer, Parent, Secretary
Bonnie Hanishewski, Parent
Twyla Gebkenjans, Parent
Heather Bonynge, Parent
Wendy Kasdorf, Parent
Oksana Akhova, Parent
Sandra Taylor, Parent
Appointed:
Shaun McEachern, Principal
Don McBean, Vice-principal
Greystone Heights School
Elected:
Peter Vanriel, Parent, Chair
Lori Weiler-Thiessen, Parent
Tracy Riffel, Parent
Baljit Singh, Parent
Lisa Koshinsky, Parent
Appointed:
Derek Barss, Principal
Brent Gordon, Vice-principal
École Henry Kelsey School
Elected:
Deborah Whittingstall, Parent, Chair
Matt Isaak, Parent, Vice-chair
Pam Seib, Parent, Secretary
Kathleen Schroeder, Parent, MAL
Catherine Novosel, Parent, MAL
Kat Lancot, Parent, MAL
Karry-Lyne Schnell, Parent, MAL
Morgan Under, Parent, MAL
Daren Bergen, Parent
Appointed:
Yvonne Denomy, Principal
Julienne Buckle, Vice-principal
Holliston School
Elected:
Rod Drabble, Parent, Chair
Abby Repski, Parent, Vice-chair
Carla Balitski, Parent
James Dwyer, Parent
Morley Desmarais, Parent
Vasudha Erraguntla, Parent
Julie Gilbertson, Parent
Erin Schoenfeld, Parent
Linda Seibel, Parent
Appointed:
Doug Gilmour, Principal
Dave McDougall, Vice-principal
2|P a g e
Howard Coad School
Elected:
Rachel Fehr, Parent, Chair
Charmaine Kenney, Parent, Vice-chair
Krista Martens, Parent, Secretary
Maya Tapper-McAnow, Parent
Jillian Bellamy, Parent
Tabitha Matchett, Parent
Lisa Chanmany, Parent
Melissa Blacksioux, Parent
Melissa Naytowhow, Parent
Appointed:
Jennifer Hingley, Principal
Gwyn Fournier, Vice-principal
Hugh Cairns School
Elected:
Trevor Smith, Parent, Chair
Calvin Boese, Parent, Vice-chair
Sheri Porrelli, Parent
Deb Hockley, Parent
Dianna Chen-Betinsky, Parent
Trina Heal, Parent
Nicole Kozar, Parent
Tracy Kozak, Parent
Elaine Tyerman, Parent
Appointed:
Bob Shmon, Principal
Don Burgess, Vice-principal
James L. Alexander
Elected:
Lindsey Dillman, Parent, Chair
Jennifer Paquette, Parent, Vice-chair
Janis Danino, Parent
Jenny Perry, Parent
Ashley Benson, Parent
Nicole Bruce, Parent
Rolanda McAvoy, Parent
Appointed:
Fatima Mumtaz, Parent
Greg Quick, Parent
Petra Shurgot, Parent
Sheila Simpson, Parent
Lela Whitcome, Parent
Sheila Pocha, Principal
Jim Klentz, Vice-principal
John Dolan School
Elected:
Jolly Johnson, Parent, Chair
Kim Vaughan, Parent, Vice-chair
Cheryl Bennett, Parent, Secretary
Donna Galus, Parent
Kathy Chambers, Parent, MAL
Susan Fidek, Parent, MAL
Ruby Jacobs-King, Parent, MAL
Mona Wiebe, Parent, MAL
Appointed:
Dawn Driedger, Principal
Cindy Cole-Hynes, Teacher
Kim Kammerer, Teacher
Shirley Keith, Nurse
John Lake School
Elected:
Reuban Wiebe, Parent, Chair
Mindy Rohachuk, Parent, Vice-chair
Justin Brand, Parent, Secretary
Darla Lee-Walde, Parent
Trona Guenther, Parent
Tracey Kell, Parent
Loral Degenstein, Parent
Cheryl Kamieneski, Parent
Charlene Ennis, Parent
Appointed:
Kendall Pierce, Principal
Stacey Salter, Vice-principal
King George Community School
Elected:
Clint Ryan, Parent, Chair
Chelsey, Fulip, Parent, Vice-chair
Dana Lorenz, Parent
Caitlin Stickney, Parent
Rod Wright, Community Member
Leonard Mentuck, Parent
Appointed:
Krista Sego, Principal
Sheena Hushagen, Vice-principal
Lakeridge School
Elected:
Carrie Hill, Parent, Chair
Joleen Didyk, Parent, Vice-chair
Jennifer Kluchka, Parentm Secretary
Darrin Oehlerking, Parent
Fakeha Haider, Parent, MAL
Lori Reichert, Parent, MAL
Angela Buckmaster, Parent, MAL
Appointed:
Kevin Epp, Principal
Jamie Prokopchuk, Vice-principal
3|P a g e
École Lakeview School
Elected:
Vacant, Chair
Robin MacFarlane, Parent, Vice-chair
Angela Brown, Parent, Secretary
Jana Kinar, Parent
Lianne McNaughton, Parent, MAL
Jill-Moulder-Finlayson, Parent, MAL
Sue Gauthier, Parent, MAL
Appointed:
Curtis Shepherd, Principal
Laurel Lindgren, Vice-principal
Maggie Korstud, Parent, Staff rep
Lawson Heights School
Elected:
Marilyn Westwood, Parent, Chair
Vacant, Vice-chair
Chris Olson, Parent
Karmen Pfeifer, Parent, MAL
Sandra Thomson, Parent, MAL
Trish Waithman, Parent, MAL
Dawn Erker, Parent, MAL
Deb MacFadden, Parent, MAL
Mary Jayne Pearman, Parent, MAL
Hugh Pearman, Parent, MAL
Appointed:
Janna Piro, Principal
Corey Apesland, Vice Principal
Lester B. Pearson School
Elected:
Carla Janson, Parent, Chair
Sherry Turgeon, Parent
Scott Bernard, Parent
Shelley Parent
Vanessa Froese, Parent
Appointed:
Janet Simpson, Principal
Gerald Krogstad, Vice-principal
Monica Henderson, Community Member
Mayfair Community School
Elected:
Tobi-Dawne Smith, Parent, Chair
Jacqueline Block, Parent
Rick Block, Parent
Gina Harvey, Parent
Appointed:
Todd Berg, Principal
Dulcie Puobi, Vice-principal
4|P a g e
Montgomery School
Elected:
Shannon Zook, Parent, Chair
Lynn Dwernychuk-Wiederhold, Parent, Vice-chair
Candace Jones, Parent
Lana Moisan, Parent
Destinee Gumulcak, Parent
Carrie Hamm, Parent
Thane Shirley, Parent
Lisa Wruck, Parent
Beth Allan, Parent
Appointed:
Miranda Low, Principal
Cindilee Hayden, Vice-principal
North Park Wilson
Elected:
Givanna Freyling, Parent, Chair
Beth Fisher-Fuentes, Parent, Vice-chair
Karen Schofield, Parent, Secretary
Olivia Hilderman, Parent
Kirsten Routledge, Parent
Danae Taylor, Parent, MAL
Shawn Storry, Parent, MAL
Karent Birns, Parent, MAL
Appointed:
Sharon Champ, Principal
Kevin Hastings, Parent
Alana Berg, Parent
Pleasant Hill Community School
Elected:
Kyla Hannah, Parent, Chair
Shauna Grieman, Parent, Vice-chair
Krista Pederson, Parent, Secretary
Sheila Olson, Parent
Dianne Bignell, Parent
Sheila Pelletier, Parent
John Howard, Parent
Rodney Mercer, Parent
Wajeeha Noor, Parent
Appointed:
Mickey Jutras, Principal
Carey Blatchford, Vice-principal
Carolynn Arcand, Community Coordinator
Robin Ellis, Public Health Nurse
Prince Philip School
Elected:
Larienne Blackburn, Parent, Chair
Vacant, Vice-chair
Jann Amundson, Parent, Secretary
Katriona Mitchell, Parent, MAL
Cora Janzen, Parent, MAL
Susi Ha, Parent, MAL
Dan Serventyk, Parent, MAL
Carmen Hesje, Parent, MAL
Appointed:
Sherry McConnell, Principal
Greg Wihak, Vice-principal
Princess Alexandra Community School
Elected:
Sabrina Mullis, Parent, Chair
Nick Hart, Parent, Vice-chair
Dawn Wilkinson, Parent
Appointed:
Hugh Hamilton, Principal
Chantelle Balicki, Vice-principal
Marnie Carlson, Community Coordinator
Queen Elizabeth School
Elected:
Marlow Dallin, Parent, Chair
Vacant, Vice-chair
Dana Kellet, Parent
Darla MacDiarmid, Parent
Appointed:
Jordan Carlson, Principal
Christine Rayner, Vice-principal
École River Heights School
Elected:
Julie Loran, Parent, Vice-chair
Erica Hoffart, Parent, Vice-chair
Janet Giandomenico, Parent
DeAnn Eckdahl, Parent
Jonelle Ulrich, Parent
Karen Robinson, Parent
Appointed:
Charlene Scimshaw, Principal
Victoria McMillan, Vice-principal
Roland Michener School
Elected:
Michelle Nelson, Parent, Chair
Vacant, Vice-chair
Anika Cormier, Parent, Secretary
Adam Wiebe, Parent, MAL
Anita Wiebe, Parent, MAL
Donna Campbell, Parent, MAL
Appointed:
Jeff Shepherd, Principal
Crystal Torgunrud, Vice-principal
Saskatoon Misbah School
Elected:
Angela Hosni, Chair
Appointed:
Mohamed Hajinoor, Principal
Silverspring School
Elected:
Steve Shannon-Lipsit, Parent, Chair
Lauri Lawson, Parent, Vice-chair
Tara Klassen, Parent
Abdelrahaman Abdalla, Parent
Lizeanne St. Pierre, Parent
Charlene Reynolds, Parent
Barb Reynaud, Parent
Sonal Kavia, Parent
Pankij Bhowmik, Parent
Appointed:
Ellen McEwen, Principal
Jill Monahan, Vice-principal
Silverwood Heights School
Elected:
Brett Gartner, Parent, Chair
Lindsay Prosofsky, Parent, Vice-chair
Tanis Pura, Parent, Secretary
Janess Chivers, Parent
Joelle Rosa, Parent
Darcy Overland, Parent
Rana Derksen, Parent
Leslie Barmby, Parent
Erin Stephen, Parent
Appointed:
Genevieve Wood, Principal
Clair Cook, Vice-principal
Sutherland School
Elected:
Michelle Pander, Parent, Chair
Holly Michayluk, Parent, Vice-chair
Timea Patient, Parent, Secretary
Rita Martin, Parent
Collen McFadyen, Parent
Jennifer Honeyman, Parent
Shelley Arthur, Parent
Lisa Dodge, Parent
Appointed:
Dawn Harkness, Principal
Joel Nostbakken, Vice-principal
Tatum Neveu, Community Coordinator
École Victoria School
Elected:
Meabh English, Parent, Chair
Cathy Coutu, Parent, Vice-chair
Kathleen Brannen, Parent
Barb Wotherspoon, Parent
Natalie Marog, Parent
Appointed:
Donna Arsenault, Principal
Janelle Ulrich, Vice-principal
5|P a g e
Vincent Massey Community School
Elected:
Karlynne Hooton, Parent, Chair
Jessica Braun, Parent, Vice-chair
Donna Weldon, Parent
Wes Braun, Parent
Rae Hiibner, Parent
Jodi Buckley, Parent
Appointed:
Ian Wilson, Principal
Chandra Gerich, Vice-principal
Cec Chambul, Community Coordinator
Westmount Community School
Elected:
Lubna Javed, Parent, Chair
Candace Fuller-Quiring, Parent, Vice-chair
Mary Shorting, Parent, Secretary
Huma Parveen, Parent, MAL
Amanda Pritchard, Parent, MAL
Appointed:
Nicola Bishop-Yong, Principal
Lloyd Laliberte, Vice-principal
Anne MacLellan, Community Coordinator
Whitecap Dakota First Nation
Appointed:
Dean Swan, Principal
Wildwood School
Elected:
Megan Gustafson, Parent, Chair
Nicole Eramian, Parent, Secretary
Sheryl Gray, Parent, MAL
Erin Mitchell, Parent
Jennine Burr, Parent
Joanna Hamlin, Community Member
Appointed:
Trudy Capes, Principal
Michelle Simpson, Vice-principal
Willowgrove School
Elected:
Roberta Alton, Parent, Chair
Brandy Mackintosh, Parent, Chair
Amber Fusco, Parent, Vice-chair
Masood Rizvi, Parent
Reshma Rizvi, Parent
Raina Brown McKinnon, Parent
Andrew Urmson, Parent
Xiao Qiu, Parent
Appointed:
Shane Armstrong, Principal
Kristin Siba, Vice-principal
Joan Dirpaul, Parent
Kindy Sambhi, Parent
6|P a g e
W.B. Bate Community School
Elected:
Maureen Shadden, Parent, Chair
Tammy Lavigne, Parent, Vice-chair
Trina Kroeze, Parent
Brian Dreaver, Parent
Miriam Dreaver, Parent
Trish Knorr, Parent
Dimple Kaur, Parent
Tanya Bargen, Community Member
Shamime Gum, Parent
Appointed:
Jody Glines, Principal
Danielle Tooley, Vice-principal
Shelly Fedrau, Community Coordinator
Andrianne Antymniuk, Community Member
Sarah Atamanenko, Health Nurse
Elected:
Jodi Falk. Parent, Chair
Jerilyn Robertson, Parent, Vice-chair
Kathryn Whiting, Parent, Secretary
Katherine Weenk, Parent
Rhea Moate, Parent
Louise Humbert, Parent
Doris Grant, Parent, MAL
Maureen Brady, Parent, MAL
Joyce Song, Parent, MAL
Tracey Muggli, Parent, MAL
Justin Giesbrecht, Parent, MAL
Appointed:
Cody Hanke, Principal
David Fisher, Vice-principal
Bedford Road Collegiate
Elected:
Maja Pratchler, Parent, Chair
Barb Dyck, Parent, Vice-chair
Krista Pederson, Parent
Allery Carrier, Parent
Peter den Hollander, Parent
Appointed:
Brent Hills, Principal
Dwight Kirkpatrick, Vice-principal
Dean Brooman, Community Coordinator
Centennial Collegiate
Elected:
Bonny Stevenson, Parent, Chair
Shanna Bell, Parent, Vice-chair
Cara Filson, Parent, Secretary
Lana Abrey, Parent
Terry Eger, Parent
Rhonda Woodcock, Parent
Shelly Arthur, Parent
Terri Lang, Parent
Denine Wolstenholm, Parent
Appointed:
Tom Sargeant, Principal
Colleen Norris, Vice-principal
City Park Collegiate
Elected:
N/A
Appointed:
Jamie Yuzicappi, Parent, Chair
Thomas Lee-Janzen, Community Member, Vice-chair
Tatum Neveu, Community Coordinator, Secretary
Bruce Rempel, Community Member
Hannah Lundie, Community Member
Chris Langan, Community Member
Kaleigha Bear, Community Member
Keegan Yuzicappi, Community Member
Heather Primeau, Community Member
Brian Thorstad, Principal
Elected:
Laurie Dmytryshyn, Parent, Chair
Susan Murphy, Parent, Vice-chair
Marla Johnson, Parent
Saima Sohail, Parent
Wanda Riou, Parent
Appointed:
Paul Humbert, Principal
Kevin McNarland, Vice-principal
Denise Drake, Counsellor
Marion M. Graham Collegiate
Elected:
Lori Kleiboer, Parent, Chair
Rebecca Turnbull, Parent, Vice-chair
Scott McDonald, Parent, Secretary
Bill Darden, Parent
Hugh Pearman, Parent, MAL
Mary Jayne Pearman, Parent, MAL
Vanessa Tom, Parent, MAL
Appointed:
Doug Njaa, Principal
Shane Bradley, Vice-principal
Brenda Gibbs, Counsellor
Elected:
Corinne Lindberg, Community Member, Chair
Nicole Darling, Parent, Vice-chair
Appointed:
Scott Farmer, Principal
Ryan Brimacombe, Vice-principal
Shannon Peters, Community Coordinator
Nutana Collegiate
Elected:
N/A
Appointed:
Wendy Benson, Principal
Dave Sloboda, Vice-principal
Siobhan Reyda, Community Member
Karen Hart, Community Member
Stephanie Vause, Staff member
Phyllis Fowler, Staff member
7|P a g e
Tommy Douglas Collegiate
Elected:
Katherine Funk, Parent, Chair
Karen Welch, Parent, Vice-chair
Cheryl Funk, Parent, Secretary
Mary Ann Chapple, Parent, Secretary
Raelynn Hildebrandt, Parent
Sherry Sheetka, Parent
Glen McDonald, Community Member, SSCA Rep.
Appointed:
Rick Iverson, Principal
Paul Janzen, Vice-principal
Ross Tait, Community Coordinator
Elected:
Melanie Booker, Parent, Vice-chair
Denise Chauvin, Parent, Vice-chair
Fakeha Haider, Parent, Secretary
Stephen Simon, Parent
Ida Li, Parent
Shuqing Wang, Parent
Vivian Haskin, Parent
Glenn Hollinger, Parent
Stefanie Stefanson Pexa, Parent
Appointed:
Brian Flaherty, Principal
Melissa Bewer, Parent
Alice Cao, Parent
Ruqiya Abid, Parent
MEETING DATE:
JANUARY 13, 2015
TOPIC:
FACILITIES FOR LEARNING UPDATE
6c
FORUM
AGENDA ITEMS
INTENT
[] Board Meeting
[ ] Correspondence
[ ] New Business
[ ] Other:
[] Information
[ ] Decision
[ ] Discussion
BACKGROUND
The Board receives a facilities for learning update periodically, for its information and reference.
CURRENT STATUS
Attached, please find a copy of the updated facilities 2014-2015 work plan, alphabetized by school, as well as
a more specific roofing and portable update.
Mr. Stan Laba will be in attendance to answer any questions Trustees may have.
PREPARED BY
DATE
ATTACHMENTS
Mr. Stan Laba, Superintendent of Facilities
January 7, 2015
-2014-2015 Work
Plan
-Roofing and Portable
Update
RECOMMENDATION
Proposed Board Motion (if removed from consent items):
That the Board receive the facilities for learning update for information.
For Board File - Printed January 6, 2015
2014-2015 WORK PLAN - ALPHABETIZED BY SCHOOL
Facility
Administration Avenue G
Administration Avenue G
Administration Central Office
Bedford Road
Bedford Road
Bedford Road
Bedford Road
Bedford Road
Bedford Road
Bedford Road
Brevoort Park
Brevoort Park
Brevoort Park
Brownell
Caroline Robins
Caroline Robins
Centennial
Centennial
Centennial
City Park
College Park
College Park
College Park
College Park
Confederation Park
Confederation Park
Confederation Park
Dr. John G. Egnatoff
Dundonald
Dundonald
Dundonald
Dundonald
Dundonald
Evan Hardy
Evan Hardy
Evan Hardy
Evan Hardy
Evan Hardy
Evan Hardy
Evan Hardy
Forest Grove
Forest Grove
Forest Grove
Forest Grove
Greystone Heights
Greystone Heights
Status
Approved
In Progress
Complete
In Progress
Complete
Complete
Approved
Approved
In Progress
Complete
In Progress
In Progress
In Progress
In Progress
Complete
Complete
Approved
Approved
Approved
Approved
In Progress
In Progress
Approved
In Progress
Complete
In Progress
Complete
Complete
Approved
Complete
Approved
Complete
Complete
In Progress
In Progress
Approved
Approved
Approved
In Progress
In Progress
Approved
Approved
Approved
In Progress
Approved
Approved
In Progress
Approved
Approved
Approved
In Progress
In progress
In Progress
In Progress
In Progress
In Progress
Approved
Description
New flooring in earth keeper program room
Roof replacement section #2,14,15 and 16
Painting - millwork in science hallway
Tow boom purchase
Replacement truck
Summer 2014 renovations
DVD shelves for Central Resource Centre
Manhole replacement in alley
Additional work in basement - removal of pipes
Analysis for Central Office
Commissionaires - Board Meetings
Light switch in Facilities
Additional items for gym - sound system, sound clocks, entry way to gym
Replace gym floor & painting of walls & divider
Renovation to Technology Centre of Excellence
New windows second floor
Replace flooring in 1301 storage room
Out door air dampers
Replace windows - three classrooms worth
Uneven walkway at front of school
Roof replacement section #3
New sidewalk front entrance and sidewalk
Renovate early learning care centre (Phase IV)
2.1 Finish interior painting in hallway of split wing, data/electrical & flooring
Install one hundred lockers
Add two additional portables to School
Theatre stair repair - replace vinyl cap and rubber nosing
Confirm fire alarm is up-to-date
Supply/install three cabinets and countertops
Finish interior painting in hallway of split wing
Adjust doors and install closures
Add two new classrooms (divide 1410 LRC into two classes)
Tarmac repair - slurry coat
Brick repair
Wheelchair accessible push button front entrance
Grounds graded (drain away from building)
Replace one roof top unit
Enrolment increase renovations
One new portable addition (Phase IV)
Replace flooring with entry carpet
Replace flooring in 1308 with safety floor
New lighting in gym
Pendant sprinkler entrance to room 1204
Masonry repairs
Front sidewalk
Roof replacement section # 9 & 9A
Gutters by theatre
Replace three roof top units
Washroom across from staffroom floor cracked and painting
International program office renovation
French signs
Roof replacement section# 4
Portable roofing & addition project
Enrolment increase - electrical required
Roof replacement section# 4 & 5
Front sidewalk replacement
Page 1 of 3
Henry Kelsey
Henry Kelsey
Henry Kelsey
Holliston
Holliston
Holliston
Holliston
Holliston
Holliston
Howard Coad
Hugh Cairns
Hugh Cairns
Hugh Cairns
Hugh Cairns
James L. Alexander
John Dolan
John Dolan
John Lake
John Lake
John Lake
John Lake
King George
King George
Lakeridge
Lakeridge
Lakeridge
Lakeview
Lawson Heights
Lawson Heights
Lester B. Pearson
Lester B. Pearson
Marion Graham
Marion Graham
Mayfair
Mayfair
Mayfair
Mayfair
Montgomery
Montgomery
Montgomery
Mount Royal
Mount Royal
Pleasant Hill
Pleasant Hill
Pleasant Hill
Prince Philip
Prince Philip
Prince Philip
Prince Philip
Prince Philip
Prince Philip
Princess Alexandra
Queen Elizabeth
Queen Elizabeth
Queen Elizabeth
Queen Elizabeth
Queen Elizabeth
River Heights
River Heights
River Heights
In Progress
In Progress
In Progress
Approved
Approved
Approved
Approved
In progress
Approved
Approved
Approved
Complete
Approved
Approved
Approved
Approved
Approved
Complete
Approved
Approved
Approved
Approved
Approved
In Progress
In Progress
Approved
In Progress
Approved
Approved
Approved
Complete
Approved
Complete
In progress
Approved
In Progress
Complete
Approved
Approved
Approved
Approved
Complete
In Progress
Approved
In progress
Approved
In Progress
In Progress
In Progress
Approved
Approved
In Progress
In progress
In Progress
In Progress
Approved
Approved
In Progress
Approved
Approved
One new portable addition
Asbestos remediation and supply/install shelving
Electrical service replacement
Stage front and casters
Gym flooring
Gym painting
Flooring - multi purpose room, north end hallways, mudrooms and stairwells
Push button - gym lobby exterior door
Corridor painting (to gym) and multipurpose room
Paint celling in Principal's office
Add two new classrooms (move band to boot room)
Install PVC in 1403
Boiler replacement
Exterior painting - steel support beams front carport
Remove hill - prevent roof top access by kids (design only)
Office renovation
Stage front and casters
Gym flooring (small)
Gym painting (small)
Replace fifth floor windows
Build new cabinet, counter top, sink and taps in art room
Roofing replacement section # 15B, 15C & 15D
Roof replacement in corridor 15A and portable 9 (30)
Structural repair
Add two additional portables to School (Phase II)
Ceiling retrofit
Front entrance painting
Boiler replacement
Gym dividing curtain
Site refinishing after moving portables
Masonry repair
Replace condensate tank
Fire alarm replacement
New playground
North exterior wall repair
Asphalt the eastside walkway
Paint exterior doors
Replace domestic boiler with commercial domestic hot water tank
Saskatoon Trades and Skills Centre out building permit
Re-key school
Structural review
Autism upgrade
Change main electrical service
Brick investigation/repair
Autism room ceiling and new lights
Stage flooring
Accessible washroom ceiling lift
Sidewalk - tripping hazard
Exterior windows Phase I
Asbestos remediation
Install thirteen sinks and three counter tops
Temp structural support for 3 glulam beams in music room
Permanent repair to glulam beams in music room
Stage front
Page 2 of 3
River Heights
River Heights
Roland Michener
Royal West
Royal West
Saskatoon Public Schools
Silverwood
Silverwood
Sutherland
Sutherland
Victoria
Victoria
Victoria
Victoria
Victoria
Vincent Massey
Vincent Massey
Vincent Massey
W.P. Bate
Walter Murray
Walter Murray
Walter Murray
Walter Murray
Walter Murray
Walter Murray
Westmount
Westmount
Westmount
Approved
Approved
Approved
Approved
Complete
Approved
In Progress
In Progress
In Progress
In Progress
In Progress
Complete
Complete
Complete
Approved
Complete
Approved
Approved
Approved
In Progress
In Progress
Approved
Approved
In Progress
Approved
Approved
Approved
In Progress
In Progress
In Progress
Complete
Approved
Approved
Westmount
Wildwood
Wildwood
Wildwood
Wildwood
Willowgrove
Willowgrove
Willowgrove
Approved
Approved
Complete
Complete
In Progress
In Progress
In Progress
In Progress
Gym painting (large and small)
Gym flooring (large and small)
Modify existing circulation desk
Early learning care centre
Cabinet and data in classroom
Sports field maintenance
Johnson Controls maintenance contract
Roofing procurement documents
Corridor fire hold opens - various schools to support accessibility
KAA Consulting Fees - Consulting Agreement
AODBT Consulting Fees - Consulting Agreement
Site repair from portables & long jump pit
Replace roof sections #1, 2 ,3 & 4
Lock in Library
Pre-K renovation
Exterior stabilization/repair Phase II
Re-key school
Floor sinking next to caretakers room in basement
Stairwell painting
Install twenty-six double tier lockers in basement
Replace roof sections #4, 5, 6, 8, 11, 10 & portable #18 plus eaves
Replace library flooring with PVC
Replace flooring in corridor 1109
Add two additional portables to school
Site upgrades (asphalt around transformer)
Second floor painting
Caulking replacement as required on exterior windows
Roof replacement section# 7A, 7C, 7D
Venting for silkscreen
Flooring in 2203 and 2321
Brick repair
New playground
Playground site improvements
Basement washroom - Replace 5 sinks, taps and counter top in boys and girls
washroom, painting, fixtures and partitions as required
Remove asphalt pathway and sod
Brick repair
Handrail
SPS Construction
SPS Furniture & Equipment
SPS Shared Construction
Status Definitions:
Approved: Finalizing tender documents, no contractor has been awarded the work
In Progress: Contractors are on site
Completed: Project work on site is completed
Page 3 of 3
Roofing Update
The 2013-2014 roofing projects that were awarded are as follows:
Aden Bowman - section 2, 14, 15, 16
• Work began September 10, 2014. It is approximately 97% complete. It is expected to be
complete by mid-January 2015 weather permitting.
Brevoort Park - section 3
• Work began October 23, 2014. It is approximately 80% complete. It is expected to be
complete by end of January 2015 weather permitting.
Evan Hardy - sections 9,9A
• Work began November 19, 2014. It is approximately 80% complete. It is expected to be
complete by the end of January 2015 weather permitting.
Forest Grove - section 4
• Work began August 25, 2014 and was substantially complete October 2, 2014
Greystone Heights - sections 4, 5, 5 cladding
• Work began on October 15, 2014. The work is overall approximately 95% complete. It
is expected to be complete by mid-January 2015 weather permitting.
Pleasant Hill - section 1
• Work began on September 17, 2014 and was substantially complete December 16, 2014
Queen Elizabeth - section 5
• Work began on September 24, 2014 and was substantially complete October 30, 2014
Walter Murray - sections 7A, 7C, 7D
• Work began September 3, 2014. The work is overall approximately 80% complete. It is
expected to be complete by end January 2015 weather permitting.
Portables Update – 2013-2014
Forest Grove
•
Dundonald
•
Henry Kelsey
•
One portable was removed and three portables were added at Forest Grove. A new
roof structure was also built above all of the existing portables. The portables were
installed and ready for occupancy for the start of the school year (September 2014)
One portable was installed and was ready for occupancy at the beginning of October
2014.
One portable has been installed and will be ready for occupancy the first week in
January 2015.
MEETING DATE:
JANUARY 13, 2015
TOPIC:
NEW SCHOOL BUNDLING UPDATE
6d
FORUM
AGENDA ITEMS
INTENT
[] Board Meeting
[ ] Correspondence
[ ] New Business
[ ] Other:
[] Information
[ ] Decision
[ ] Discussion
BACKGROUND
Trustees have requested administration provide regular updates for the New School Bundling Project.
CURRENT STATUS
Attached, please find a copy of the Joint Use School Project Ministry update recently provided by the
Ministry of Education to the five affected school divisions.
Upcoming events in January 2015 include the second user group session for project two (Saskatoon,
Martensville and Warman) on Wednesday, January 14, 2015 and the second round of collaborative meetings
with the three proponents for project two on Tuesday, January 20, Wednesday, January 21 and Thursday,
January 22, 2015.
Mr. Stan Laba, Superintendent of Facilities will be in attendance to answer any questions or comments that
Trustees may have.
PREPARED BY
DATE
ATTACHMENTS
January 7, 2015
-Joint Use Schools
Project Ministry
Update
RECOMMENDATION
That the Board receive the New School Bundling update for information.
MEETING DATE:
JANUARY 13, 2015
TOPIC:
WILLOWGROVE NEW SCHOOL UPDATE
6e
FORUM
AGENDA ITEMS
INTENT
[] Board Meeting
[ ] Correspondence
[ ] New Business
[ ] Other:
[] Information
[ ] Decision
[ ] Discussion
BACKGROUND
Administration continues to provide regular construction updates on the new Willowgrove School project to
the Board.
CURRENT STATUS
The general contractor continues to work in many parts of the building, with the aim of achieving substantial
completion in mid to late January 2015. Barring any unexpected setbacks, it is expected that furniture and
supplies can be delivered to the school in late January/early February, with a target occupancy date by staff
and students in early February. A message to stakeholders providing a status update on the project including
a finalized occupancy target date will be sent in the near future. Mr. Stan Laba, Superintendent of Facilities,
will be in attendance to answer any questions that Trustees may have.
PREPARED BY
DATE
ATTACHMENTS
January 7, 2015
None
RECOMMENDATION
That the Board receive the Willowgrove New School update for information.
6f
MEETING DATE:
JANUARY 13, 2015
TOPIC:
FINANCIAL RESULTS FOR THE PERIOD SEPTEMBER 1, 2014
TO NOVEMBER 30, 2014
FORUM
AGENDA ITEMS
INTENT
[] Board Meeting
[ ] Correspondence
[ ] New Business
[ ] Other:
[] Information
[ ] Decision
[ ] Discussion
BACKGROUND
The attached financial information shows the school division’s year-to-date financial position.
CURRENT STATUS
Attached are the following documents:
1.
2.
3.
4.
5.
Memorandum regarding Financial Results to November 30, 2014
Statement of Financial Activities to November 30, 2014
Statement of Cash Flow Requirements
Accumulated Surplus Detail at November 30, 2014
Capital Expenditures
Pages 1-4
Page 5
Page 6
Pages 7-9
Pages 10-11
Trustees with specific questions are asked to contact Mr. Garry Benning prior to the Board meeting.
PREPARED BY
DATE
ATTACHMENTS
Mr. Garry Benning, Chief Financial Officer
Ms. Wanda McLeod, Budget and Audit Manager
January 6, 2015
Financial Results
Memo
RECOMMENDATION
That the Board receive the financial results for the period September 1, 2014 to November 30, 2014
for information.
TO: Trustees Administrative Council FROM: Garry Benning, Chief Financial Officer Wanda McLeod, Budget and Audit Manager RE: FINANCIAL RESULTS TO NOVEMBER 30, 2014 For the three months ending November 30, 2014, the revenues and expenditures are on budget. The following is an explanation for several of the revenues and expenditures: 1. Revenues a) Total Revenue Total revenue to date is approximately $60.3 million which is 25.5% of budget. This is the same as prior year results. b) Property Taxes $25.9 million or 24.4% of property tax has been recognized (which is 0.2% less than the prior year). The property tax revenue for 2013 is based on the final information from the City of Saskatoon and 2014 is based on the annual estimate as completed by the City for the August 31 yearend. c) Provincial Grants $27.2 million or 24.6% (the same as the prior year) of the grants have been reported. For the three months ending November 30, 2014, $26.4 million or 25.2% (which is 0.2% more than the prior year) of the operating provincial grant revenue has been recognized. d) Tuition and Related Fees $2.6 million or 85.5% of tuition and related fee revenues have been reported at November 30, 2014. There are 212 students in the International Student Program in 2014‐2015. The budget was calculated based on an estimate of 200 students. In 2013‐2014, there were 172 students in the same program and the budget was only 110. e) Complementary Services The complementary services revenues of $886,552 or 27.3% (1.2% less than the prior year). Complementary services revenues include provincial grants for prekindergarten programs and grants received for alternate programs. Page 2
Memo to Trustees and Administrative Council Financial Results to November 30, 2014 f) g) 2. External Services $1.9 million or 29.3% (3.7% more than the prior year) of external services revenue has been recorded. External services revenue includes adult education, donation revenues, cafeteria revenues, federal funding for Whitecap Dakota Elementary School and provincial funding for the associate schools. School‐Generated $1.3 million or 26.2% of the budget (6.7% more than the prior year) for school‐generated revenue has been recorded. School‐generated revenue includes student fees and grants at the school level. The collection of the school‐generated funds can vary from year to year. h) Other $307,938 or 24.8% (2.4% less than the prior year) of other revenue has been recognized. The timing of the payments in this category also varies from year to year. Other includes investment and rental income. Expenditures a) Total Expenditures Total expenditures to date are $61.2 million which is 25.6% of the budget (0.2% more than in 2013‐2014). b) Governance Governance expenses for the two months ending November 30, 2014 total $144,967 or 17.8% of budget (7.3% less than in 2013‐2014). The membership with the public urban boards was paid in November 2013 and has not yet been paid in 2014‐2015. c) Administration Administration expenses for the three months ending November 30, 2014 total $1.5 million or 23.1% of budget (20.8% in 2013‐2014). This variance relates to a reclassification that was requested by the Ministry of Education. Initially, the Ministry directed the school divisions to include the salaries and benefits of all central office support staff as administration. During 2013‐2014, the Ministry changed this direction to only include the support staff of LEADS members in administration and the other administrative support must be reported as instruction. d) Instruction Instruction expenses total $46.5 million or 26.6% of the budget for the three months ending November 30, 2014 which is which is the same percentage of the budget as the prior fiscal year. Page 3
Memo to Trustees and Administrative Council Financial Results to November 30, 2014 e) f) 3.
Plant Plant expenses totaling $7.1 million or 20.8% of the budget has been incurred (compared to $6.7 million or 19.8% in the prior year). In 2014‐2015, there were more minor renovation expenditures. This just relates to the timing of the expenditures. School‐generated School‐generated expenses totaled $1.1 million or 21.2% of the budget for the three months ending November 30,, 2014 (22.1% in the prior year). g) Transportation Transportation expenses of $2.0 million or 30.0% are estimated at November 30, 2014 (compared to 30.0% in 2013‐2014). Both amounts are estimates based on the budgets. h) Tuition and Related Fees Tuition and related fees totaling $276,224 or 99.2% of the budget have been incurred (compared to 97.6% in the prior year). The number of home‐based students increased in 2014‐2015. i) Complementary Services $813,712 or 24.1% (2.6% less than the prior year) of the budget for complementary services has been spent at the end of November 2014. Complementary services expenses report the Pre‐Kindergarten programs and expenditures related to alternate funding. j) External Services In 2014‐2015, $1.5 million or 23.3% of the budget (compared to 24.5% in the prior year) for external services has been spent. External services include expenses related to the associate schools, Whitecap Dakota Elementary School, cafeterias, alternate funding and donations. k) Interest/Allowances In 2014‐2015, $181,493 or 25.7% of the budget for interest/allowances has been recognized. This compares to the prior year at $230,597 or 24.5% in the prior year. In 2014‐2015, there are no interest charges for a technology refresh that had previously been financed with debt. In July of 2014, this refresh was financed using reserves. Cash Flow Requirements The Cash Flow Requirements statement converts the Statement of Financial Activities into more of a cash basis. The Cash Flow Requirements statement provides financial information that is not included in the Statement of Financial Activities such as the purchase of tangible capital assets and the repayment of long‐term debt. The statement also adjusts for non‐cash items included in the Statement of Financial Activities such as amortization expense. Page 4
Memo to Trustees and Administrative Council Financial Results to November 30, 2014 4.
5.
Internally Restricted Surplus The budget allocations for 2014‐2015 have been completed and more detailed information is included in the attached schedule. Capital Expenditures The attached schedule provides information regarding the capital expenditures for the two months ending November 30, 2014. Page 5
Memo to Trustees and Administrative Council Financial Results to November 30, 2014 Consolidated Statement of Financial Activities For the Three Months Ended November 30, 2014 2013‐2014
Percentage of
Consolidated
Consolidated
Actual
Budget
Revenues
Property taxes
Provincial grants
Tuition and related fees
Complementary services
External services
School‐generated
Other
$ 25,855,336
27,200,362
2,596,443
886,552
1,926,622
1,297,017
307,938
24.4%
24.6%
85.5%
27.3%
29.3%
26.2%
24.8%
$ 24,969,004
28,134,338
1,919,224
807,379
1,608,118
1,631,547
329,528
24.6%
24.6%
123.5%
26.1%
25.6%
32.9%
27.2%
Total Revenues
60,070,268
25.5% 59,399,138
25.5%
Expenses
Governance
Administration Instruction
Plant School‐generated
Transportation
Tuition and related fees
Complementary services
External services
Interest/allowances
144,967
1,547,139
46,498,702
7,103,757
1,051,719
2,044,736
276,224
813,712
1,543,164
181,493
17.8%
23.1%
26.6%
20.8%
21.2%
30.0%
99.2%
24.1%
23.3%
25.7%
201,604
1,597,166
44,944,962
6,673,744
1,093,690
1,855,248
257,093
866,984
1,419,630
238,597
25.1%
20.8%
26.6%
19.8%
22.1%
30.0%
97.6%
26.7%
24.5%
24.5%
61,205,613
25.6% 59,148,717
25.4%
(1,135,344)
250,421
Total Expenses
Surplus/(deficit)
2014‐2015
Percentage of
Consolidated
Consolidated
Actual
Budget
Page 6
Memo to Trustees and Administrative Council Financial Results to November 30, 2014 Cash Flow Requirements For the Three Month Period Ended November 30, 2014 Actual
2014‐2015
Surplus/(deficit)
Budget
2014‐2015
Actual
2013‐2014
Budget
2013‐2014
(1,135,344) (3,690,822) 250,421 389,970
CASH REQUIREMENTS:
Tangible capital assets:
Purchases
(1,637,849) (7,235,098) (1,390,785) (12,508,709)
Long term debt:
Repayments Debt issued (1,126,261) (4,425,000) (1,230,704) (4,924,000)
‐
2,037,920 ‐
‐
Non‐cash items included in surplus/deficit:
Amortization expense
Employee Future Benefits expenses
2,996,774 11,670,000 2,754,000 11,772,000
363,000 ‐
340,000
NET EXCESS (REQUESTED) CASH
(902,680) (1,280,000) 382,932 (4,930,739)
Reserves:
Use/timing difference for Capital Reserves
Contributions to Other Reserves
From unrestriced accumulated surplus
Technology
584,656 1,045,000 453,452 2,740,739
(547,306) (715,000) (1,272,512) (210,000)
237,500 950,000
‐
2,400,000
ADJUSTED CASH REQUIREMENT
(627,830) ‐
(436,128) ‐
Page 7
Memo to Trustees and Administrative Council Financial Results to November 30, 2014 Internally and Externally Restricted Surplus As at November 30, 2014 Internally Restricted
Civic Elections
Balance, August 31, 2014
Add: 2014‐15 Budget allocation
Deduct: Expenses
Balance, November 30, 2014
75,139
60,000
‐
135,139
School Generated Funds
Add: Revenues
Deduct: Expenses
2,540,999
1,297,017
(1,051,717)
Facility Rental Reserve
Deduct: Expenses
216,953
15,000
‐
System Application Reserve
Deduct: Expenses
1,125,000
‐
‐
2,786,299
231,953
1,125,000
Page 8
Memo to Trustees and Administrative Council Financial Results to November 30, 2014 Trustee Education Allowance
Deduct: Expenses
43,000
‐
‐
Facility Operating Reserve
Deduct: Expenses
332,201
‐
‐
Specialized School Equipment Reserve
Deduct: Expenses
1,400,000
‐
‐
Curriculum Renewal Reserve
Deduct: Expenses
1,460,000
‐
‐
Technology Renewal Reserve
Deduct: Expenses
50,000
150,000
‐
Mount Royal Facility Partnership Reserve
Deduct: Expenses
169,486
‐
‐
Staff Professional Development Reserve
Deduct: Expenses
800,000
‐
‐
Secondary Security Camera Balance, August 31, 2014
Deduct: Expenses
50,000
‐
‐
School Carry Forwards
Add: Revenues
Deduct: Expenses
1,582,503
‐
‐
43,000
332,201
1,400,000
1,460,000
200,000
169,486
800,000
50,000
1,582,503
Page 9
Memo to Trustees and Administrative Council Financial Results to November 30, 2014 Contingency Fund Reserve
Net increase
104,169
‐
Alternative Funds
Add: Revenues
Deduct: Expenses
226,005
188,826
(112,769)
104,169
302,062
Total Internally Restricted, November 30, 2014
Externally Restricted
Donations
Add: Revenues
Deduct: Expenses
10,721,812
333,032
53,206
(52,257)
333,981
Foundation
Add: Revenues
Deduct: Expenses
190,386
‐
‐
190,386
Total Externally Restricted, November 30, 2014
524,367
Grand Total ‐ November 30, 2014
11,246,179 Page 10
Memo to Trustees and Administrative Council Financial Results to November 30, 2014 Capital Expenditures As at November 30, 2014 Facility
Total Available in 2014‐2015 Project Description
Expenditures to November 30, 2014 Percent Expended to November 30, 2014
PROJECTS FROM PRIOR YEARS
Saskatoon Trades and Skills Centre
43,520 ‐
0.0%
Nutana Collegiate
Renovation Project
181,578 ‐
0.0%
Various Schools
Portables
112,937 4,314
3.8%
Various Schools
Accessibility
42,120
0.0%
Willowgrove
Construction
6,299,332 489,983
7.8%
6,679,487 494,297
7.4%
767,128 40,529
5.3%
80,725 ‐
0.0%
847,853 40,529
4.8%
Total Projects from Prior Years
ADDITIONAL PROJECTS IN 2012‐13 & BUDGET 2013‐14
Various Schools
Roofing Projects
Victoria School
Exterior Stabilization ‐ Phase 1 & 2
Total Additional Projects in 2012‐13 & Budget 2013‐14
Page 11
Memo to Trustees and Administrative Council Financial Results to November 30, 2014 ADDITIONAL PROJECTS IN 2013‐14 AND BUDGET 2014‐15
Window Replacements
Vehicles
161,534 33,037
20.5%
120,484 20,920
17.4%
Various Schools
Infrastructure Emergencies
Caroline Robins School
Early Learning Centre
Henry Kelsey School
Portables
395,549 ‐
Dundonald School
Portables
371,847 236,740
63.7%
Forest Grove School
Portables and Roof Replacements
533,950 134,247
25.1%
Forest Grove School
Roofing Replacement
30,130 ‐
Greystone Heights School
Roofing Replacement
484,704 174,108
35.9%
Roofing Replacement
126,269 4,792
3.8%
Roofing Replacement
528,752 188,470
35.6%
Roofing Replacement
270,431 159
0.1%
Roofing Replacement
805,879 111,141
13.8%
Brevoort Park School
Roofing Replacement
213,721 2,077
1.0%
Pleasant Hills School
Roofing Replacement
169,708 7,518
4.4%
4,798,306 960,241
20.0%
OTHER DEPARTMENTS
1,389,367 142,782
10.3%
TOTALS
13,715,013 1,637,849
11.9% Total Additional Projects in 2013‐14 and Budget 2014‐15
445,300 ‐
140,048 47,032
0.0%
33.6%
0.0%
0.0%
Long‐term Projects
Total Budget Nutana Collegiate Total to Date Total Budget Remaining
12,279,000 12,097,422 181,578
Willowgrove School
21,209,803 15,400,454 5,809,349
(includes $802,228 for the City of Saskatoon portion of the project)
MEETING DATE:
JANUARY 13, 2015
TOPIC:
APPROVAL OF MINUTES FROM LAST MEETING:
DECEMBER 16, 2014
7
FORUM
AGENDA ITEMS
INTENT
[] Board Meeting
[ ] Correspondence
[] Information
[ ] New Business
[ ] Decision
[ ] Discussion
[] Other: Approval of Minutes from Last Meeting
BACKGROUND
CURRENT STATUS
Attached are the minutes from the December 16, 2014 Board meeting.
PREPARED BY
DATE
ATTACHMENTS
January 5, 2015
Board Meeting
Minutes
RECOMMENDATION
Proposed Board Motion (if removed from consent items)
That the Board approve the minutes of the Committee of the Whole and Regular Board meetings held
December 16, 2014.
UNAPPROVED
MINUTES OF A MEETING:
of the Board of Education of the Saskatoon School Division No. 13 of
Saskatchewan, held on Tuesday, December 16, 2014 at 3:00 p.m.
MEMBERS PRESENT:
Ms. Donna Banks, Ms. Kathleen Brannen, Mr. Dan Danielson
Ms. Bronwyn Eyre, Ms. Holly Kelleher, Mr. Vernon Linklater,
Mr. Ray Morrison,Mr. Darrell Utley, Mr. Kevin Waugh
Mr. Waugh excused himself from the meeting at 4:59 p.m.
Following discussions in Committee of the Whole, Ms. Eyre moved that the Board rise and report.
CARRIED (9)
The meeting adjourned at 6:23 p.m.
Secretary of the School Division
Board Chair
December 16,
2014
UNAPPROVED
MINUTES OF A MEETING:
MEMBERS PRESENT:
of the Board of Education of the Saskatoon School Division No. 13 of
Saskatchewan, held on Tuesday, December 16, 2014, at 7:00 p.m.
December 16,
2014
Mr. Ray Morrison (Board Chair), Ms. Donna Banks, Ms. Kathleen Brannen,
Mr. Dan Danielson, Ms. Bronwyn Eyre, Ms. Holly Kelleher,
Ms. Colleen MacPherson, Mr. Darrell Utley, Mr. Kevin Waugh
Agenda: Ms. MacPherson moved approval of the agenda.
Agenda
CARRIED (9)
Celebrating Excellence: Arts Education: Mayfair School Choir
Ms. Lisa Fleming, Superintendent of Education, introduced staff and students of Mayfair School.
Grades three to six students, under the direction of Mr. Rylan Goudreau, participate in choir and music
programming and performed three holiday numbers for the Board.
Celebrating
Excellence:
Arts Education:
Mayfair School
Choir
Consent Items: Ms. Eyre moved that the following consent agenda
items be received and recommendations be approved as presented:
Consent
Items




6c)
6d)
6e)
7
New School Bundling Project Update
Willowgrove New School Update
Trustee Professional Development and Community Events Account Report
Approval of Minutes from Last Meeting – November 25, 2014
CARRIED (9)
Reports from Administrative Staff: Reports were received, for information,
on the following issues:
Reports
from
Administrative
Staff
●
Canadian Achievement Test Results: 2014-2015: Mr. Barry
MacDougall, Deputy Director of Education and Dr. Scott Tunison, Coordinator, Research and Measurement,
highlighted the results of the 2014-2015 Canadian Achievement Test results.
Canadian
Achievement
Test Results:
2014-2015
●
Core Strategy Update: Collegiate Renewal: Mr. Barry
MacDougall, Deputy Director of Education, introduced Mr. Dean Newton, Superintendent of Education,
Ms. Wendy James, Coordinator, Collegiate Renewal and Coordinator, Curriculum and Assessment 9-12,
and Mr. Shane Reider, Learning Leader at Centennial Collegiate. Mr. Newton and Ms. James highlighted
data from the most recent Tell Them From Me student survey. Mr. Reider shared evidence of formative
assessment and responsive instruction as it relates to his classroom.
Core Strategy
Update:
Collegiate
Renewal
UNAPPROVED
Unfinished Business – Items Arising from Committee of the Whole:
1)
Pension Changes: Ms. MacPherson moved the following motions:
To address the increased funding requirements of the pension plan, the Board approve the following
methodology, contribution rate increases and plan changes effective January 1, 2015:
 Change in actuarial methodology around administrative expenses reflecting them explicitly as
an increase in current service cost of the plan rather than implicitly as a basis point reduction in
the discount rate.
 Effective January 1, 2015:

Increase member contribution rate by 1.0%

Change in pension indexing, moving from conditional excess interest to ad hoc indexing, based
on affordability, for post-2014 service.

Change to the normal form pension, removing the subsidization of married members for post-2014
service.

Change the early retirement subsidy such that, for post-2014 service, the unreduced pension date
is increased to age 62 or rule of 85 and the early retirement reduction is increased to 5% per year.

Change the interest rate credited to employee contributions to the minimum prescribed rate.

Effective September 1, 2015, increase member contribution rate by 0.5%.
Pension
Changes
AND
2)
That the Board instruct AON Hewitt to draft the necessary amendments to the plan text to reflect the changes
so moved and to submit a draft amendment to the Board no later than February 15, 2015.
AND
3)
That the Board approve an increase of up to $107,000 in contributions toward the Pension Plan for the Non-teaching
Employees for the time period of January 1, 2015 to September 1, 2015 and that the funds be taken from the
unrestricted accumulated surplus.
CARRIED (9)
Actuarial Valuation Report as at December 31, 2013: Mr. Danielson moved
that the Board receive the Actuarial Valuation Report on the Pension Plan for the non-teaching employees of the
Saskatoon Board of Education as at December 31, 2013 reflecting the changes so moved and instruct AON Hewitt
to file the valuation with the appropriate regulatory authorities by no later than December 31, 2014.
Actuarial
Valuation
Report as
at December
31, 2013
CARRIED (9)
Saskatoon Public Schools Foundation – Audited Financial Statements
September 1, 2013 to August 31, 2014: Ms. Brannen moved that the Board approve the Audited Financial
Statements for the year ended August 31, 2014 for the Saskatoon Public Schools Foundation Corp.
Saskatoon
Public Schools
Foundation –
Audited
Financial
Statements
September 1,
2013 to August
31, 2014
CARRIED (9)
Saskatoon Community Educators Association (SCEA) Memorandum
of Agreement: Ms. Banks moved that the Board ratify the agreement with the Saskatoon Community Educators
Association, as presented in the December 16, 2014 Committee of the Whole meeting.
CARRIED (9)
Saskatoon
Community
Educators
Association
(SCEA)
Memorandum
Of Agreement
UNAPPROVED
Administration’s Response to the Procurement Performance Audit:
Ms. Kelleher moved that the Board approve the procurement performance audit and Administration’s response
to the audit, and that these reports be included as part of the evidence of quality indicators for the Director’s
evaluation.
Administration’s
Response to the
Procurement
Performance
Audit
CARRIED (9)
Policy 1: Role of the Board: Mr. Waugh moved that the Board approve
the minor housekeeping revisions to Board Policy 1: Role of the Board.
Policy 1:
Role of the
Board
CARRIED (9)
Correspondence: Ms. Eyre moved that the Board receive,
in confidence, the correspondence from the closed session of the Committee of the Whole.
Correspondence
CARRIED (9)
Reports of Committees and Trustees:
 Trustee Kelleher reported on her attendance at North Park Wilson
School’s School Community Council meeting. She also attended the musical performance of Shrek at Bedford
Road Collegiate and the Care and Share holiday lunch at Mayfair School.
 Trustee Banks reported on her attendance at Bowlt Classic basketball
tournament, the dance recital at Tommy Douglas Collegiate, holiday concerts at Fairhaven and Lester B. Pearson
schools and the SaskCareers media launch at Marion M. Graham Collegiate. She also reported on her attendance
at Care and Share holiday lunches at Confederation Park and Vincent Massey schools.
 Trustee MacPherson shared an initial inquiry and intention to
seek a more detailed follow up on the Australian education system examining the physical design of schools
to positively impact student engagement and learning.

Trustee Brannen reported on her attendance at Holliston School’s
Christmas musical.
 Trustee Eyre reported on her school visit to Queen Elizabeth School.
She also shared a letter she received from a Stonebridge resident regarding a community garden at
Stonebridge School. Ms. Eyre also reported on an upcoming school visit to Whitecap School on December
19th.
 Trustee Utley reported on his attendance at Evan Hardy Collegiate’s
culture café event, musical concerts of Shrek (Bedford Road Collegiate) and Little Shop of Horrors (Evan Hardy
Collegiate), school tours at College Park and Roland Michener Schools, and the school community council meeting
at College Park School. Mr. Utley also reported on his attendance at the Care and Share holiday lunch at
Howard Coad School.
 Trustee Waugh reported on his participation in SSBA executive meetings.
He also attended the Care and Share holiday lunch at Confederation Park School and holiday concerts at
Wildwood and Lakeridge schools.
 Board Chair Morrison, on behalf of Trustee Linklater, reported Mr.
Linklater attended Care and Share holiday lunches at Caswell, Pleasant Hill, Princess Alexandra, W.P. Bate
and Confederation Park schools.
 Board Chair Morrison reported on his participation in SSBA
committee meetings and Saskatoon Public Schools’ Award of Excellence selection committee meetings.
He attended the SaskCareers media launch, Care and Share holiday lunches at Vincent Massey and
Caroline Robins school and the musical performance of Grease at Centennial Collegiate.
Reports of
Committees
UNAPPROVED
Purchase of Photocopier Equipment Request for Tender T1415-0012:
Mr. Danielson moved that the Board award a contract for the purchase of photocopier equipment to Xerox
Canada in the amount of $129,999 plus applicable taxes.
Purchase of
Photocopier
Equipment
Request for
Tender
T1415-0012
CARRIED (9)
Window Repair Service and Supply of Glass Products Request for
Tender T1415-0006: Mr. Utley moved that the Board award a contract for window repair services and supply
of glass projects to Dynamic Glass & Door Ltd. for a term of three years with an option to extend for two
additional one-year terms.
Window Repair
Service and
Supply of
Glass Products
Request for
Tender
T1415-0006
CARRIED (9)
Questions by Trustees:
 Trustee Eyre asked Administration for a comparison of
assessment data for student learning results of the school division.
Ms. MacPherson moved that the Board adjourn to the call of the Chair or the
Committee of the Whole Board meeting of Tuesday, January 13, 2015 at 3:00 p.m.
CARRIED (9)
The meeting adjourned at 8:31 p.m.
Secretary of the School Division
Board Chair
Questions by
Trustees
MEETING DATE:
JANUARY 13, 2015
TOPIC:
CORRESPONDENCE
12
FORUM
AGENDA ITEMS
INTENT
[] Board Meeting
[] Correspondence
[ ] New Business
[ ] Other:
[] Information
[] Decision
[ ] Discussion
BACKGROUND
The following correspondence is included in this file for the information of the Board:
(a)
Correspondence from Mr. David Forbes, MLA, regarding Pleasant Hill School’s 100th Anniversary.
(b)
Correspondence from Ms. Bonnie Krajewski-Riel, Director, Premier’s Correspondence Unit, on behalf
of Premier Brad Wall, regarding the receipt of Saskatoon Public Schools 2013-2014 Report to the
Community.
PREPARED BY
DATE
ATTACHMENTS
January 7, 2015
Correspondence
Document
RECOMMENDATION
Proposed Board Motion:
That the Board receive the correspondence as listed.
14a
MEETING DATE:
JANUARY 13, 2015
TOPIC:
SASKATOON PUBLIC SCHOOLS FOUNDATION 2013-14 ANNUAL REPORT
FORUM
AGENDA ITEMS
INTENT
[] Board Meeting
[ ] Correspondence
[] New Business
[ ] Other:
[ ] Information
[] Decision
[ ] Discussion
BACKGROUND
The Saskatoon Board of Education is the sole member of the Saskatoon Public Schools Foundation Corp.
CURRENT STATUS
Attached is a copy of the 2013-14 Annual Report for the Saskatoon Public Schools Foundation Corp.
The Foundation Board would like to thank the outgoing directors for their work and dedication that helped
contribute towards the success of the foundation. Thank you to the following: Don Ewart, Randy Katzman
and Jim Propp.
PREPARED BY
DATE
ATTACHMENTS
Mr. Bruce Bradshaw, Superintendent of Education
Mrs. Carla Loney-Tindall, Executive Director,
Saskatoon Public Schools Foundation
January 7, 2015
Saskatoon Public
Schools Foundation
2013-2014 Annual
Report
RECOMMENDATION
Proposed Motion:
That the Board receive the 2013-14 Annual Report for the Saskatoon Public Schools Foundation Corp.
2013-2014 Annual Report
Annual Report
September 1, 2013 to August 31, 2014
On behalf of the Directors of the Saskatoon Public Schools Foundation, I am pleased to present the
2013-2014 Annual Report. The Foundation’s sixth year was marked by many accomplishments that I am
proud to share.
The Early Learner Literacy Tutor Program was launched in October thanks to a generous donor who
pledged $100,000 per year for 5 years. The program was developed to provide intensive one to one
support to young learners who are falling behind in their reading. In its first year a total of 83 students
representing 9 schools received tutor supports. Results were positive, indicating 70% of the students
reached or exceeded grade level after their tutor session. The Foundation also coordinated a donor
appreciation event to connect our donor to the great work of the Early Learner Literacy Tutor Program.
The Foundation supported the PotashCorp Food4Thought Nutrition Program with a gift of $200,000.
Funds provide nutritious breakfasts, lunches and snacks to students in 20 schools. A portion of funding
also supports the development and maintenance of school community gardens. During the school year
close to 1 million meals/snacks were provided. A gift acknowledgement event was coordinated to
demonstrate the Foundation’s appreciation to PotashCorp.
The Foundation worked with two community partners to secure $45,000 for the 2nd Annual Summer
Reading Camp. The goal was to provide a two week literacy-rich and fun environment for 168 students
in grades 1-4 to help them become stronger more confident readers. Student assessments at the end of
Camp indicated 71% of students gained or stayed the same as their June Reading score (33% gained,
38% stayed the same). Just over 47% of the students were of First Nations or Métis heritage, and 28%
were English as an Additional Language learners.
The Foundation granted $99,550 that to support numeracy literacy coaches for 231 aboriginal students
in two high schools. In the course of the program there were 2000 contacts between student and
coaches. This program was an outstanding success exceeding expectations for both the teachers and
the coaches.
The Foundation supported the Bus to Success program with a $55,000 grant to purchase bus passes for
Mount Royal Collegiate and Royal West Campus First Nations Inuit and Métis students experiencing
significant transportation barriers. In total 253 First Nations and Métis students received bus passes that
contributed to improved student attendance and achievement.
The Celebrity Roast (formerly the Fools’ Roast) was held on April 11th at Evan Hardy Collegiate. The
Roast was a success, raising $68,000 for a 20% increase over the previous year. Lorne Wright was this
year’s Roastee and his active support facilitated a sold out event with all sponsor levels fulfilled. The
Roast continues to be the Foundation’s signature event targeted specifically to the business community
to create capacity to fulfill our mission, increase awareness, and cultivate potential donors to the
organization.
A gift announcement event to announce Cameco’s donation of $586,000 for the creation of the Cameco
Centre of Excellence in Science and Mathematics at Bedford Road Collegiate was held on January 15,
2014. The Centre allows for a unique and innovative program in which students gain hands-on training
using specialized equipment while exploring exciting science and mathematics-related careers.
The Enhanced Education School Grants program had 100% participation this year providing $1000 grants
to every school for unique learning opportunities in the areas of citizenship, student leadership, cultural
responsiveness, healthy active living, the environment or visual or performing arts.
The Saskatoon Public Schools employees have given generously through an employee deduction
program gifting $17,000 to the Foundation. Employee gifts are an important contribution to the
Foundation and their support is very much appreciated.
A major focus this year has been in the area of communications. A new logo, brochures, updated web
content that contains more stories and photos, positions the Foundation with tools and stronger
messaging that can be delivered to our stakeholders.
We look forward to another exciting year in 2014-2015 as the Foundation continues to grow and
positively impact the lives of students at Saskatoon Public Schools.
2013 -2014 Board Members
President
Vice-President
Secretary
Treasurer
Lee Braaten
Janet Uchacz-Hart
Shane Skjerven
Jesse Radu
Zeba Ahmad
Bruce Bradshaw
Kathleen Brannen
Don Ewart
Randy Katzman
Ray Morrison
Jim Propp
14b
MEETING DATE:
JANUARY 13, 2015
TOPIC:
APPROVAL OF DIRECTORS FOR SASKATOON PUBLIC SCHOOLS
FOUNDATION CORP.
FORUM
[] Board Meeting
AGENDA ITEMS
[ ] Correspondence
[] New Business
[ ] Other:
INTENT
[ ] Information
[] Decision
[ ] Discussion
BACKGROUND
Saskatoon Public Schools Foundation (Foundation) exists to further enrich the lives of students through educational
experiences at Saskatoon Public Schools while encouraging community engagement in public education.
At the Foundation meeting on December 19, 2014 the following motion was passed:
“That the Board (of Directors) recommend that the Board of Education Trustees appoint the following individuals to the
Foundation’s Board of Directors as follows:
Wayne Brownlee – to serve an initial term of 3 years
George Rathwell – to serve an initial term of 3 years
Lee Braaten – to serve a third term of 3 years
Janet Uchacz-Hart – to serve a third term of 1 year
Shane Skjerven – to serve a second term of 3 years.”
The Governance and Leadership Committee (of the Foundation) recommends the official appointment of the two new
recommended directors after a meeting with them subsequent to the January 16, 2015 Foundation board meeting.
CURRENT STATUS
The Saskatoon Public School Board is the sole member of the Foundation and in accordance with section 5.4 of the
Constitution and Bylaw of the Foundation:
“Directors are elected by the Member for an initial term of office of three (3) years. Directors are eligible to seek reelection for a second term of office of three (3) years. No director may serve more than three (3) consecutive terms of
office. If the Director seeks election for a 3rd consecutive term of office, the director can specify the length of the 3rd
term as being either a one (1) year, two (2) year or three (3) year term of office. Directors who have completed their
uninterrupted term(s) of office are eligible for re-election one (1) year following the end of their uninterrupted term(s)
of office. The term is considered to begin at January 1, following his/her election."
There are currently eleven directors; however, two of these directors (Don Ewart and Randy Katzman) completed their
term of service on December 31, 2014 and one of these directors (Jim Propp) has resigned. According to the bylaws of
the Foundation, the number of directors can range from a minimum of three to a maximum of fifteen.
PREPARED BY
DATE
ATTACHMENTS
Mr. Bruce Bradshaw, Superintendent of Education
January 7, 2015
None
RECOMMENDATION
That the Board approve the appointment of Wayne Brownlee and George Rathwell along with term extensions
requested by Lee Braaten, Shane Skjerven and Janet Uchacz-Hart as directors for Saskatoon Public Schools Foundation
Corp. effective January 1, 2015.
MEETING DATE:
JANUARY 13, 2015
TOPIC:
CITY PARK COLLEGIATE REPURPOSING PROJECT
14c
FORUM
AGENDA ITEMS
INTENT
[] Board Meeting
[ ] Correspondence
[] New Business
[ ] Other:
[ ] Information
[] Decision
[ ] Discussion
BACKGROUND
The Board has asked Administration to develop some multi-year phasing plans for the City Park Collegiate repurposing
project, with associated cost estimates for Phase One work (total budget) and future phases (preliminary design fees
only), based on an analysis of enrolments, programming needs and community consultation.
CURRENT STATUS
Phase One includes the relocation of the online learning centre, as well as the relocation of a number of existing
programs currently housed at other locations.
It is expected that phase one design work can begin early in the 2015, with a construction management contractor to
be hired in March 2015. Construction work would then begin in April 2015, with a target completion date of late
August 2015.
It is proposed that Administration submit an application for an early learning care centre to the Ministry of Education
early in 2015. If approved, this work could be undertaken in April 1, 2015 to March 31, 2016 (provincial government’s
fiscal year), with design/tendering/construction timelines for such work to be finalized after the project is approved.
The estimated cost of Phase One work (total budget) is $2,517,735 plus GST. The estimated cost of preliminary design
fees for Phase Two and other related work is $399,519 plus GST.
It is expected that the Ministry of Education, if it approves an early learning care centre for this site, will provide one
hundred percent funding for the project. This will be confirmed by administration and reported back to the Board
before any work proceeds in this regard. Please note that costs associated with the early learning care centre are not
included in the figures mentioned above.
PREPARED BY
DATE
ATTACHMENTS
December 19, 2014
None
RECOMMENDATION
1. That the Board direct Administration to proceed with Phase One of the repurposing project at City Park
Collegiate at a total cost not to exceed $2,527,735 plus GST.
2. That the Board direct Administration to proceed with preliminary design work for Phase Two of the
repurposing project at City Park Collegiate at a total cost not to exceed $399,519 plus GST.
MEETING DATE:
JANUARY 13, 2015
TOPIC:
BOARD POLICY 7: COMMITTEES OF THE BOARD
14d
FORUM
AGENDA ITEMS
INTENT
[] Board Meeting
[ ] Correspondence
[] New Business
[ ] Other:
[ ] Information
[] Decision
[ ] Discussion
BACKGROUND
At the Board’s Inaugural meeting on November 25, 2014. The Board established three new standing
committees. The new standing committees are as follows: Audit and Risk Committee, Governance
Committee and the Human Resources Committee.
CURRENT STATUS
The attached changes to Policy 7: Committees of the Board have been made to align the policy with the
Board’s approval of establishing three new standing committees.
Board Policy 9: Policy Making subsection 10 states: “Minor revisions will be dealt with at a single meeting.”
PREPARED BY
DATE
ATTACHMENTS
January 7, 2015
Board Policy 7
RECOMMENDATION
That the Board approve the minor housekeeping revisions to Board Policy 7: Committees of the Board.
POLICY7–COMMITTEESOFTHEBOARD
The Board may, from time to time, create committees in order to expedite the conduct of its business. Committees may be standing or ad hoc in nature. 1. Standing Committees and Representation 1.1 At its Inaugural Meeting each year, the Board shall name such standing committees and representation, as it deems necessary for the effective discharge of Board business. 1.2 Unless otherwise provided by Board motion at the Inaugural Meeting, the standing committees of the Board shall be the following: 1.2.1 Board Audit and Risk Committee Pension Trustees Committee 1.2.2 Board Discipline Committee 1.2.3 Board Governance Committee 1.2.4 Board Human Resources Committee 1.2.5 Board Pension Committee 1.3 Unless otherwise decreed by the Board, a standing committee shall be comprised of three Board members, one of whom shall be named Chair by the Board, but any or all Board members not named to a committee may attend meetings of that committee without the privilege of voting. 1.4 Each committee shall have a Chair, but no Board member shall be Chair of more than one standing committee. The Chair of the Board shall not be eligible to chair a standing committee. 1.5 Standing committees shall meet only when they are required to deal with matters specifically referred to them by the Board or Director. These meetings shall be held in camera. Occasionally committee meetings may be opened to the public and advertised appropriately. Following the study of any question, the committee shall draft a written report of its findings and submit it to the Board. These reports shall be reviewed in Committee of the Whole. No report, order or decision of a Board committee comes into force until the Board at a regular or special meeting adopts it. 1.6 The general areas of Board business to be dealt with by the standing committees, under direction from the Board, shall be as follows: 1.6.1 Board Audit and Risk Committee 
Assists the Board in performing its financial responsibilities considering enterprise wide risks in the establishment of strategic direction for Formatted: List Paragraph, Indent: Left: 1.5", Bulleted
+ Level: 1 + Aligned at: 1.75" + Indent at: 2", Tab
stops: 1.5", Left
Saskatoon Public Schools and investigating any activity of Saskatoon Public Schools if so authorized by the Board. Formatted: Indent: Left: 1", First line: 0.5"
Board Pension Trustee Committee • Matters pertaining to the Pension plan for the Non‐Teaching Employees of the Saskatoon Board 1.6.2 Board Discipline Committee • To meet the requirements of Section 154 of the Education Act within the time constraints of the legislation. Formatted: Tab stops: 1", Left
1.6.3 Board Governance Committee 
Formatted: List Paragraph, Indent: Left: 1.5", Bulleted
+ Level: 1 + Aligned at: 1.75" + Indent at: 2", Tab
stops: 1", Left
Assists the Board by providing guidance on the process and structure used to govern the affairs of Saskatoon Public Schools for sound performance, accountability and integrity. 1.6.4 Board Human Resources Committee 
Assists the Board on matters pertaining to the selection, evaluation process and development of the director within the parameters described by Board policy. 1.6.5. Board Pension Committee 
Matters pertaining to the Pension plan for the Non‐Teaching Employees of the Saskatoon Board of Education 1.7 The Director of Education or designate shall attend all committee meetings. 1.8 The Board will meet in Committee of the Whole in accordance with a schedule approved by the Board and on an “as needed” basis. 1.9 Trustee attendance at the School Community Council Assembly meetings is encouraged. There are three meetings held each year. 1.10 At its Inaugural meeting each year, the Board shall name such other representatives, as it deems necessary for the effective discharge of Board business. Unless otherwise provided by Board motion at the Inaugural Meeting, Board representation on committees shall be the following: 1.10.1 Public Boards Caucus, Saskatchewan School Boards Association 1.10.2 Saskatchewan Assessment Management Agency 1.10.32 OkiciyapiOkicīyapi Education Partnership 1.10.43 Saskatchewan High Schools Athletic Association 1.10.54 Saskatoon Public Schools Foundation Corp. 2. Special Committees 2.1 As need arises, the Board may appoint special committees for such purposes as it may deem necessary and shall designate one of the members as Chair. 2.2 Special committees will include administrative officials and other non‐Board members, as well as Board members. 2.3 Each special committee at the conclusion of its work shall present a written report to the Board. 2.4 Unless otherwise directed by the Board, special committees are dissolved as soon as they have reported to the Board. Legal Reference: Date Last Revised: Section 85(a), 106, Education Act November 18, 2008January 13, 2015

Regular Board meetings - Saskatoon Public Schools

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