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exhibitor manual
WEBSITE MARKETING OPPORTUNITIES Hyperlink Exchange This is FREE! In exchange for adding our website address (www.sportshows.com) to your website, we will create a hyperlink between your company name as it appears on our on-line exhibitor roster and your website. Links will be added around the end of November and will be updated in mid-December. Exchanging website information will drive more traffic to your website. Simply email your website address to [email protected] or mail/fax this page back to our office with your information. Sign Me Up For: Hyperlink exchange at NO CHARGE Your URL (website address) is________________________________ Featured Exhibitor Web Site Link The cost is $50. Your logo, with a link will appear on the exhibitor home page of the show in which you are exhibiting. Your logo will appear under the Featured Exhibitors. Your URL (website address) is________________________________ Special Offer Coupon The cost for this is $50. Give customers an incentive to search specifically for your booth at the show. Offer a discount or special promotion available only at the show. This coupon will be on our website and can easily be downloaded and printed. The consumer can print out your coupon, take it with them to the show and go to your booth to redeem it. Description of your special offer coupon should be 25 words or less. ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ Example: Visit us at Booth #110 and get $5.00 off any purchase over $50.00. Only one coupon allowed per customer. SHOW: WORLD FISHING & OUTDOOR EXPOSITION SUFFERN, NY – MARCH 10-13, 2016 Total Enclosed $___________________________________________________________________ Your Name:_______________________________________________________________________ Company Name:___________________________________________________________________ Street Address:____________________________________________________________________ City, State & Zip:___________________________________________________________________ Telephone #:______________________________________________________________________ Make checks payable and mail to: NMMA 750 Central Ave, Suite R Dover, NH 03820 Questions? Call Julia Bubar at 603-431-4315 or email [email protected] Note: We recommend that all orders be placed by Feb. 22, 2016 EXHIBITOR SERVICE & INFORMATION KIT ROCKLAND COMMUNITY COLLEGE FIELD HOUSE SUFFERN, NEW YORK March 10-13, 2016 Dear Exhibitor: We are pleased to welcome you as an exhibitor at the 39th Annual World Fishing & Outdoor Exposition. This Exhibitor Service & Information kit should provide all the necessary information to make your participation in our show as trouble-free and successful as possible. Order forms for all services are included at the back of this manual. Please note that exhibitors are not required to contract for any service(s). You may provide your own freight, furniture, etc. and you may move-in and move-out without drayage service, if you choose to do so. However, if you require electrical or drayage service, wish to rent furniture/drape/carpet, need labor, etc., you must order these services through the official show contractors listed in this manual. Please note that many suppliers offer a discount on orders placed prior to the show. To avoid paying unnecessary late charges and/or higher prices, check the various order forms for important deadline dates. IMPORTANT INFORMATION In compliance with the Rockland Community College recycling policy, it is mandatory that all packaging and boxes be broken down. If not broken down, material will not be removed by the cleaning contractor, nor will it be accepted by the dumpster contractor. Everyone at NMMA is committed to making your attendance in our show a success! If you have any questions after reviewing this manual, please give us a call. We’re always available to help you, and are pleased that you’ll be joining us in Suffern, New York! Sincerely, Tod Alberto Show Manager National Marine Manufacturers Association 750 Central Avenue, Suite R Dover, NH 03820 Telephone: (603) 431-4315 Fax: (603) 431-1971 E-Mail: [email protected] Website: http://www.sportshows.com QUICK REFERENCE GUIDE KEY CONTACTS 2016 World Fishing & Outdoor Exposition FUNCTION CONTACT WHERE TO LOOK SHOW MANAGEMENT Hotel Rates & Information Parking Sales Tax Shipping Information Allocation Procedures & Display Guidelines Order form for: -Camper/Motorhome Parking -Wireless Internet National Marine Manufacturers Association 750 Central Avenue, Suite R Dover, NH 03820 Telephone: 603-431-4315 Fax: 603-431-1971 E-Mail: [email protected] Website: www.sportshows.com Show Office Telephone: 845-574-4741 SHOW BUILDING Rockland Community College Field House 145 College Road Suffern, NY 10901 Information LIGHTING & DECORATING ORDER FORMS FOR: Electrical Service Order Form Lighting & Decorating Co, Inc. 171-173 Gould Avenue Paterson, NJ 07503 Telephone: 973-345-8080 Fax: 973-345-9080 Forms Blue (at end of kit) DECORATOR Letter of Introduction Exhibitor Quick Facts Payment Authorization Form Discount Exhibitor Booth Package Furniture & Accessories Carpet Rental Custom Cleaning Hardwall Rental Form Important Shipping Information Shipping Information Shipping 101 Freight Handling Order Form Freight Handling Special Services Freight Handling/Labeling Information Freight Label – Advance to Warehouse Freight Label – Direct to Show Site Bill of Lading Forklift and Equipment Labor Forklift Labor Loading/Unloading Set-up & Dismantle Labor Order Signs & Banners Installation Special Signs Liabilities and Responsibility General Exposition Services 205 Windsor Road Limerick Business Center Pottstown, PA 19464 Telephone: 610-495-8866 Fax: 610-495-8870 Forms Salmon (at end of kit) Tod Alberto Julia Bubar Information Forms White Buff (at end of kit) Show Manager Assistant Show Manager To download GES 2016 decorating and drayage order forms: Go to www.generalexposition.com Click on Online Services in the upper right hand corner Scroll to bottom of Login page, enter password NYFISH16 View and Print forms option for fax or mail in orders View and Complete forms online for online ordering ADVANCED DEADLINE: FEBRUARY 19, 2016 White RULES & REGULATIONS PERTAINING TO FLOORING SURFACE Rockland Community College Field House 1. Any exhibitor who damages the RCC Field House floor surface will be held responsible by Rockland Community College Field House management for repairs, and will be required to compensate the Rockland Community College Foundation for such damage and for repairs to restore the Field House flooring to its original condition. 2. Absolutely no smoking is permitted anywhere in the Field House. 3. In constructing your booth display please be careful of tools, nails, sharp objects, and the bottom of your display materials. If in doubt, put something such as a piece of plywood on the floor under such objects. If you use screws or nails of any type in the construction of your exhibit, please make certain not to leave any on the Field House floor. 4. No vehicles with studded snow tires will be permitted to enter the RCC Field House. 5. No track-laying vehicles (such as ATV’s, etc.) will be allowed to drive directly onto the RCC Field House floor. Any such vehicle brought in on a trailer must be positioned directly on ¾” thick plywood. 6. No vehicles with transmission fluid or oil leaks will be permitted to drive directly onto the show floor. 7. The wheels of any vehicle, boat trailer, etc. displayed must have non-rubber backed carpet or plywood placed directly under them. 8. Show management reserves the right to deny vehicular access onto the floor if weather dictates. 9. No dragging or pushing of heavy crates or other items on the floor will be permitted. 10. Any item with sharp protrusions or projections (that could puncture the flooring surface) must be padded. 11. Anything that is to be transported across the flooring surface must be on wheels. 12. No paint or spray paint, spray chemicals (including Armor-All or related products), abrasives, cleaners or solvents may be used inside the Field House. 13. All tables, chair legs, and other equipment used and/or displayed in the Field House will have rounded tips or other suitable protection. 14. No tape, other than that which has been purchased from the RCC Field House Management Office, may be applied to the flooring surface, and must be removed by the exhibitor before move-out. 15. Exhibitors must take all reasonable precautions concerning the protection of the Field House flooring surface. 16. No weight-bearing objects on or off a vehicle, such as a trailer hitch, may be allowed to come into direct contact with the flooring surface. Such objects must have a weight bearing surface (such as a piece of plywood) to distribute the weight more evenly over a larger area of the flooring surface. 17. No vehicle with a gross weight of more than 20,000 pounds may be brought into the RCC Field House without approval (in writing) from the Director of Plant Facilities. 18. Exhibitors using their own floor covering must use only products that do not leave a residue. Any residue will be removed at the exhibitor’s expense. THANKS FOR YOUR COOPERATION! TABLE OF CONTENTS Section Section # Advance Sale Tickets .................................................................................................................................... 1 Advertising.................................................................................................................................................... 2 Audio-Visual Equipment .............................................................................................................................. 3 Badges ........................................................................................................................................................... 4 Decorator - Furniture Rental, Display Work ................................................................................................ 5 Order Forms ............................................................................................. Back of Manual/Salmon Section Electrical Service .......................................................................................................................................... 6 Order Form.................................................................................................... Back of Manual/Blue Section Exhibit Regulations....................................................................................................................................... 7 Firearms and Ammunition, Rule Pertaining to Display and Sale of ............................................................. 8 Floorplan ............................................................................................................................... Back of Manual Food Deliveries to RCC Field House ........................................................................................................... 9 Hotels and Accommodations ...................................................................................................................... 10 Limousine Service ...................................................................................................................................... 11 Move-In ...................................................................................................................................................... 12 Move-Out .................................................................................................................................................... 13 Music, Copyrighted: Playing of ................................................................................................................. 14 Parking ........................................................................................................................................................ 15 Rules & Regulations ............................................................................................................. Back of Manual Sales Tax ..................................................................................................................................................... 16 Shipments to RCC Field House .................................................................................................................. 17 Order Form............................................................................................... Back of Manual/Salmon Section Show Days and Hours ................................................................................................................................. 18 Travel Directions & Maps .................................................................................................... Back of Manual Video Equipment, Use of ............................................................................................................................ 19 Wireless Internet Service ............................................................................................................................ 20 Order Form.................................................................................................... Back of Manual/Buff Section 1. ADVANCE SALE TICKETS ‘Be My Guest Tickets’ – Invite Your VIPs to the Show Discounted Exhibitor Show Tickets – Invite your best customers and prospects to visit you at the show with “Be My Guest” Tickets. These tickets are discounted 50% off the general admission price. A $50.00 deposit is required and there is a minimum order of 10 tickets. Keep an eye out on your email for a personal link to order your tickets. Please do not share your link with anyone. Order online, pay a $50.00 deposit and order as many tickets as you like. Your credit card number will be stored for redeemed tickets at the end of the show. Here is what you need to do: Pay your deposit of $50. (Your tickets are 50% of general admission price for each ticket redeemed). Select an e-ticket or hardstock ticket Distribute tickets to invite your customers and prospects to visit you at the show Please allow 1-2 weeks processing After the show your credit card will be charged for all redeemed tickets Personalized Be My Guest Tickets – You can personalize all or some of your Electronic “Be My Guest” tickets with your customer’s name. Please provide a list within 24 hours of your order to [email protected]. New orders originating on-site will be charged a $50.00 deposit. Tickets will be printed on hard ticket stock. 2. ADVERTISING Beginning in early January, please make plans to mention the Expo in your e-mail, newspaper, radio and television advertising. There is no better, easier way to drive customers to the show…and directly to your booth. Free Publicity: A reminder that confirmed exhibitors (who have paid a deposit) are encouraged to send us a brief description of the product(s) or service they’ll be exhibiting at our 2016 show. Photos and YouTube videos are welcome. We will post your information on our blog/Facebook page. Please send to [email protected]. We get tens of thousands of blog readers and Facebook visitors beginning in early December, so it is important that you send us this information today! ***Please note that these postings will appear at the discretion of the sportshow’s management team. 3. AUDIO-VISUAL EQUIPMENT Audio-visual equipment is available on a rental basis from Superior Audio-Visual, Inc. 85 W. Nyack Rd., Nanuet, NY 10954, 845-623-5500. PLEASE NOTE: Show Management is not responsible for the return of exhibitor’s audio-visual equipment. This is the responsibility of the exhibitor who contracted for the rental of equipment. 4. BADGES Thank you for your support of the 39th Annual World Fishing & Outdoor Exposition. We’ve listened to your comments and have been busy redesigning our system to improve your experience. Each exhibitor will receive a personalized link to order your show credentials. Please do not share your link with anyone. The deadline to register for credentials online is Wednesday, February 10, 2016. The maximum number of credentials issued is determined by the total square footage of space for which your company has contracted. Once you receive your link, you will be able to add the name you wish to have printed on your badges. You will have the option to have your credentials held on-site for pick-up or have them mailed. Credentials will only be mailed when your contracted space balance is paid in full. If you have any questions please contact us at [email protected]. PLEASE REMEMBER: 1. Badges must show either the exhibitor’s name or the name of the exhibiting company or club. Blank exhibitor badges are not valid. 2. Husbands, wives, children, friends and clients are not eligible to use exhibitor badges to gain admission to the show. Advance sale tickets are available for their use and may be ordered by completing the order form at the back of this manual (buff section). Any violation of this regulation will mean automatic forfeiture of exhibit space. 3. The maximum number of credentials issued is determined by the total square footage of space for which your company has contracted. There will be a $13.00 charge per badge for any additional or replacement badges. PLEASE ADVISE YOUR STAFF OF THIS POLICY REGARDING ADDITIONAL BADGES – THERE WILL BE NO EXCEPTIONS. 4. You are responsible for your exhibitor badge as well as for your workers’ badges. Please remember that if one person holds all the badges to be distributed and that person is on the show floor, the people whom the badges belong will have difficulty getting into the show. 5. DECORATOR – FURNITURE RENTAL, DISPLAY WORK Refer to order forms (salmon section) at back of this manual. 6. ELECTRICAL SERVICE Refer to order form (blue section) at back of manual. 7. EXHIBIT REGULATIONS Please see 2016 Allocation Procedures & Display Guidelines located at the back of this manual. 8. FIREARMS AND AMMUNITION, RULE PERTAINING TO DISPLAY AND SALE OF The display or sale of guns or ammunition is strictly prohibited. 9. FOOD DELIVERIES TO THE RCC FIELD HOUSE It is in violation of show regulations to accept food deliveries (from local restaurants, for example) at the RCC Field House. 10. HOTELS AND ACCOMMODATIONS The following hotels are listed only as a convenience and should not be considered recommendations by show management. The prices listed do not include tax. When making your reservation, be sure to confirm the price and identify yourself as an exhibitor so that you will receive the rates quoted. Please note that several hotels have deadline dates beyond which they will not honor the quoted rates. You many also want to check some of the many websites which offer hotel accommodations at reduced rates. Listings are available at either www.google.com or www.yahoo.com (search for hotel reservation websites). Hotel (Headquarters Hotel) Crowne Plaza 3 Executive Blvd. Suffern, NY 10901 Telephone: 845-357-4800 Deadline date: February 8, 2016 Single Double $115 $115 Distance to Field House 1.5 miles Hampton Inn Nanuet $109 $109 260 West Route 59 Nanuet, NY 10954 Telephone: 845-623-0900 (mention group code EAS when making your reservation) Deadline date: March 1, 2016 5.6 miles Hilton Garden Inn $114 $114 270 West Route 59 Nanuet, NY 10954 Telephone: 845-623-0600 (mention group code FIS when making your reservation) Deadline date: March 1, 2016 5.5 miles 11. LIMOUSINE SERVICE Air Brook Limousine provides door-to-door private car service between JFK/LaGuardia/Newark Airports and Suffern. Reservations are required and must be made at least 24 hours in advance. Please call Air Brook Limousine at 201-843-7272 or 800-800-1990 for more information or to make reservations. 12. MOVE-IN All exhibit space charges must be paid in full and a signed contract submitted to NMMA before exhibitors will be allowed to set up an exhibit or obtain exhibitor badges. Move-in Days/Hours: Tuesday, March 8 Wednesday, March 9 Thursday, March 10 1:00 PM – 7:00 PM 9:00 AM – 7:00 PM 9:00 AM – 1:00 PM (NO DRIVE IN PERMITTED) Move-in of your display and exhibit materials into the building should be completed during the hours indicated above. Actual inside set-up of your display must be completed by 1:00 PM on Thursday, March 10. Show management reserves the right to refuse vehicular access onto the exhibit floor due to weather conditions and/or the size of the vehicle, etc. NO vehicles will be allowed on the exhibit floor after 7:00 PM, Wednesday, March 9. 12. MOVE-IN (CONTINUED) Vehicular Entrances Exhibitors will be permitted to use freight doors #2 and #3 on the west side of the Field House (refer to map at the end of the manual) only for the purpose of unloading exhibit materials. Any vehicles remaining for extended periods of time or parking overnight will block the fire lane, and consequently, will be towed at the owner’s expense. 13. MOVE-OUT Early Teardown Prohibited Exhibitor displays may not be removed or dismantled under any circumstances until the doors close to the public at 5:00 PM on Sunday, March 13. Any exhibitor who removes his exhibit prior to closing may forfeit his exhibit space in future shows. Also, it is important for security purposes that exhibitors continue to wear their identification badges during move-out. Freight Doors The freight doors will be opened up for move-out as soon as possible after the show closes and vehicles will be allowed onto the show floor as traffic permits. The drayage company (General Exposition Services) will set out packing crates and boxes as quickly as possible. Move-Out Days/Hours Sunday, March 13 Monday, March 14 5:00 PM – 9:30 PM 9:00 AM – 12:00 Noon Move-Out Deadline All exhibit materials must be removed from the Field House before 12:00 noon on Monday, March 14, 2016. Any items left on the show floor will be discarded. 14. MUSIC, COPYRIGHTED: PLAYING OF Playing of music by exhibitors during the show will not be permitted unless the exhibitor is in compliance with all copyright and/or other laws applicable to the playing of such music. Exhibitors are solely liable for any music played regardless of whether such music is contained on a video/audio tape, compact disc or electronically transmitted by radio or television or by any other means. 15. PARKING On Tuesday – Thursday Because the exposition is held on a college campus, parking must be made available Tuesday-Thursday for faculty and student use. Lot A will be the primary exhibitor parking lot Tuesday-Thursday. There will be very limited parking in Lot B on those days. HOWEVER…there is open parking throughout the campus if A & B are full. On Friday – Sunday Lots A & B (shown below) will be available for exhibitor parking. When both Lots A & B are filled to capacity, exhibitors must use the general parking lots. Parking permits will be available at the Field House during move-in and will be issued on the following basis: 10’ – 20’ exhibit space More than 20’ One parking permit Two parking permits 16. SALES TAX All exhibitors selling merchandise at the show are responsible for registering with the State of New York to collect sales tax when applicable by obtaining a Certificate of Authority. Please note that the current combined tax rate for Rockland County and NY state is 8.375%. The appropriate sales tax forms, DTF-17 and DTF Instructions, are available online. To access these forms: go to www.tax.ny.gov click on Forms & Instructions (under Popular Topics in center of screen) click on current year forms (left side of screen) click on by form number select form range (top of screen) click on Forms DTF-4 through IFTA-202 (pull down menu) scroll down to DTF-17 (fill in) and DTF-17-I (Instructions) Only new applicants for a Certificate of Authority can be processed online, by following these steps: go to www.licensecenter.ny.gov click on Business in top menu click on Search Business Licenses and Permits in New York (blue box on right side of screen) click NYS Business Licenses by Agency (green box in center of screen) scroll down and click Taxation and Finance, Department of click Certificate of Authority to Collect Sales Tax click Apply Online under Form and Instructions Availability box proceed to online form If you do not have internet access, please order forms DTF-17 and DTF-17-I (Instructions) by calling the NYS Department of Taxation and Finance at 800-698-2909. 17. SHIPMENTS TO THE FIELD HOUSE Refer to Shipping Information/Material Handling forms (salmon section) at back of manual. UPS/FedEx/US Postal Service Deliveries All Packages should be scheduled to arrive no earlier than Tuesday, March 8 and should be addressed as follows: Name of Exhibiting Company Booth Number(s)_________________ c/o Rockland Community College Field House 145 College Road Suffern, NY 10901 REMEMBER: - If you are shipping large quantities of printed literature to the show, it will be less expensive to have it palletized and then shipped to the show. Each separate delivery by common carrier is subject to the minimum charge for delivery to your booth. - Exhibitors may provide their own (non-commercialized) freight and may move in and out without drayage service, if desired. Exhibitors may transport exhibit material to their booth that has been received at the field house and unloaded by the official drayage company (General Exposition Services). Freight that requires the use of a fork lift for delivery to your booth must be contracted for with General Exposition Services by using the order form (salmon section) at the back of this manual. 18. SHOW DAYS AND HOURS Thursday (3/10/16) 1:00 PM-9:00 PM Friday (3/11/16) 12:00 PM*-9:00 PM Saturday (3/12/16) 9:30 AM*-7:00 PM Sunday (3/13/16) 9:30 AM*-5:00PM *Exhibitors may enter the Field House one hour before show opening (Friday through Sunday), and must vacate the building at the close of daily show hours. During public show hours, exhibitors may enter the Field House through Exhibitor Entrance #2; however, during all other times that exhibitors have access to the Field House, they must use Exhibitor Entrance #1. Please refer to the map in section #16 of this manual for the exact location of these exhibitor entrances. 19. VIDEO EQUIPMENT, USE OF Video equipment may be used only under the following conditions: 1. 2. 3. 4. If the video monitor is positioned in the front half of the booth, the table or platform on which it is located may not exceed 42” in height. If the video monitor is positioned in the rear half of the booth, the top edge of the monitor may not exceed 72” in height. If your video is positioned or directed in such a manner as to create a disadvantaged effect for other exhibitors, you will be required to relocate your video. Also, a video which, in the judgment of show management, impairs aisle traffic must be relocated. IMPORTANT: Any exhibitor whose video program includes music should refer to Article #15 of the manual which covers the playing of copyrighted music. 20. WIRELESS INTERNET SERVICE Refer to order form (buff section) at back of manual. Advance order deadline is March 3, 2016, please note the college only accepts check payments. WORLD FISHING & OUTDOOR EXPOSITION TERMS, RULES AND REGULATIONS Rules and Regulations related to the allocation of space and show display guidelines are all those adopted by the National Marine Manufacturers Association (NMMA) Shows Committee and are a binding part of the Exhibitor contract. These rules are printed annually in the booklet "NMMA Allocation Procedures and Display Guidelines". This booklet and any later additions, corrections or clarifications made by NMMA are a binding part of the Exhibitor contract. These guidelines may be found on our website, or contact NMMA for a current hard copy. 1. ADMISSIBLE EXHIBITS a) Exhibitor agrees to display only new, unused current-model-year boats and marine related products. Exhibitor will not display any product or signage without the endorsement or approval of the manufacturer. Exhibitor represents that it has full authority and all approvals necessary to display and sell its products at this show. b) NMMA reserves the right to determine the eligibility of any company, product, signage, or material for inclusion in the show. No exhibitor shall exhibit, or permit to be exhibited in the space allocated to them, any product, merchandise, signage or display material other than that specified in this application. c) Exhibitor agrees that NMMA may remove any exhibits that it determines are of a disruptive, objectionable or inappropriate nature. d) Exhibitor represents and warrants that all displayed products comply with all applicable U.S. laws, regulations and consent decree or other mandatory requirements, including any applicable safety standards that may be issued by the Consumer Product Safety Commission (CPSC), and the emission regulations issued by the U.S. Environmental Protection Agency (EPA). 2. PAYMENT FOR SPACE AND OTHER NMMA PRODUCTS, SERVICES & MEMBERSHIP DUES a) Member rate applies only to space occupied by the member's own products. b) Exhibitors must return their exhibit space contract and deposit by the initial deadline in order to retain their right of first refusal for their previous year’s exhibit space. Right of first refusal does not apply to new shows, new venues, and show floor reallocations that may occur from time to time. c) NMMA members must be in Good Standing at July 1st preceding the fall shows and December 1 st preceding the winter shows, to receive the member discount. Good Standing requires 100% of member dues for the current membership year to have been paid, all space deposits for the show to have been made, and all other balances for products, services, certification, Grow Boating assessments and other monies due to NMMA, be not more than 60 days past due. “First time members" joining NMMA, must be in Good Standing by 30 days before the show is scheduled to open to receive the member rate. d) Exhibitors who fail to make space payments in accordance with the terms on the reverse side will not be considered for space increases, location changes, or upgrades of any kind and are subject to space reassignment, cutback, or cancellation without credit or refund. e) NMMA will process all checks with notation “payment in full” or similar language. NMMA reserves the right to pursue the remaining balance in the event a payment amount is smaller than an open balance of an order that check is paying for. 3. CANCELLATIONS, CUTBACKS, and SPACE CHANGES a) Should the Exhibitor wish to cancel this contract, the Exhibitor must contact NMMA and notice of the cutback or cancellation must be confirmed by NMMA. A contract cancellation penalty representing all or a portion of the total contract price will be assessed according to the following formula: 25% contract penalty–91 days or more prior to the first day of move-in/set-up. 50% contract penalty–90 days or less prior to the first day of move-in/set-up. 75% contract penalty–60 days or less prior to the first day of move-in/set-up. 100% contract penalty–30 days or less prior to the first day of move-in/set-up. If Exhibitor deposits received to date are in excess of the contract penalty, then Exhibitor will be entitled to a credit for this difference. This credit may be applied to any outstanding invoice for a past NMMA Show or service or used as a deposit for show space. It may not be used for a different show in a different market, and must be used within 12 months of written notice of cancellation. Credits will not be paid in cash. If Exhibitor deposits received to date are less than the contract penalty, Exhibitor must remit a check for this shortfall to NMMA once the cancellation or cutback has been confirmed. b) For all Exhibitors requesting a space reduction, NMMA reserves the right to relocate the exhibit or reconfigure it as determined by NMMA. In the event that show space must be reallocated after contracts have been accepted and signed, NMMA has the right to relocate the Exhibitor’s space. 4. DISPLAY CHARACTERISTICS – See Allocation Procedures & Display Guidelines 5. LATE ARRIVALS - Exhibitors arriving for set-up after their scheduled installation time can be relocated to any location specified by NMMA or, if no alternative is available, are required to forfeit their show participation rights. 6. SUBLEASING - Exhibitors may not sublease their space. Sublease in this use includes renting, sharing, donating or in any way allowing another company or person to display or advertise in an exhibitor's space. Non-exhibiting firms may not place stickers, placards, or other signs anywhere in the show. 7. SALE OF MERCHANDISE - NMMA reserves the right to limit over-the-counter sale of products for delivery at the show to designated areas. Exhibitor is solely responsible for registering for, collecting, and reporting appropriate sales taxes. 8. LIABILITY RELEASE, WAIVER/INDEMNIFICATION/CHOICE OF LAW & FORUM/ATTORNEY FEES a) Exhibitor releases NMMA, its contractors and their respective directors, officers, employees, agents, and members, and each of them, from any claims, liabilities, losses, damages, costs, or expenses relating to or arising out of any injury to any personnel of exhibitor or to any other person or any loss of or damage to any property of exhibitor or any other property where such injury, loss, or damage is incident to, arises out of, or is in any way related to exhibitor’s participation in the event, and the exhibitor shall be responsible for any such injury, loss, or damage, and any expenses relating thereto. b) Exhibitor, without regard to assignment, lease, sublease or dealer occupancy shall indemnify, hold harmless, defend and reimburse the World Fishing & Outdoor Exposition, Rockland Community College Field House, Suffern, New York, National Marine Manufacturers Association, Inc., and their managers contractors, directors, officers, employees, agents and members, and each of them (“Indemnities”), from and against any and all actions, causes of action, claims, demands, liabilities, losses, damages, costs or expenses, of whatsoever kind and nature, including judgments, interest and reasonable attorney’s fees, costs of litigation, and all other costs, expenses and charges, which Indemnities incur or may incur for any reason resulting from, relating to or arising out of Exhibitor’s participation in the event, including but not limited to: (i) the negligence, gross negligence, intentional misconduct or criminal acts or omissions of indemnitor in the performance or breach of this Agreement. (ii) the breach by Exhibitor and/or its Contractors, their directors, officers, employees, agents or Exhibitor’s contractors, or any of them, of any representation or covenant set forth herein; (iii) any injury to or death of any persons, or any loss of, through theft or otherwise, or damage to, property arising in any way in connection with the use and enjoyment by the Exhibitor, or any other person or entity present with the permission, express or implied, of Exhibitor of the space, equipment or the show space or hall; (iv) the use of equipment, devices furnished to or used by the Exhibitor, or other persons in connection with the show, or the use of the space, provided that the foregoing indemnification shall not apply where the damage, injury or loss results solely from the gross negligence or willful misconduct of the show sponsor, NMMA or their respective employees or contractors. c) This Agreement shall be governed by and construed in accordance with the substantive laws of the State of Illinois without regard to its rules regarding conflicts of laws or any other law or rule that would cause the laws of any jurisdiction other than the State of Illinois to be applied. Any disputes arising out of or WORLD FISHING & OUTDOOR EXPOSITION RULES & REGULATIONS Produced by: www.discoverboating.com 2016 WORLD FISHING & OUTDOOR EXPOSITION related in any way to this Agreement, its performance or breach, including but not limited to actions seeking equitable relief, shall be brought exclusively in, and the parties to this Agreement hereby consent to submit to the personal jurisdiction of, the courts of the state of Illinois located in the City of Chicago, or the United States District Court for the Northern District of Illinois. Exhibitor waives any objection based upon lack of personal jurisdiction, improper venue, or forum non conveniens. Each party hereby waives its right to a jury trial in the event of any such litigation. Neither party shall have any liability to the other for punitive, incidental, or consequential damages, including, but not limited to, loss of profit, revenue, or enterprise value, as a result of a breach of this agreement, tort, or otherwise, to the full extent such liability may be disclaimed by law. In any suit or action brought concerning this Agreement, its interpretation, performance or breach, including but not limited to any suit or action brought against Exhibitor by NMMA for the collection of fees or other sums due NMMA pursuant to this Agreement, the prevailing party’s costs of such action, including reasonable attorneys’ fees, shall be paid by the other party. The terms of this provision shall survive the termination or expiration of this Agreement. d) Attorney Fees - Any litigation, arbitration, or other proceeding by which one party either seeks to enforce its rights under this Agreement (whether in contract, tort, or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing party shall be awarded its reasonable attorney fees, and costs and expenses incurred. 9. ACTS OF GOD NMMA shall have no liability to Exhibitor whatsoever for any matter or thing resulting from acts of God, (including, without limitation, fire, flood, earthquakes, hurricanes and tornadoes) or other events beyond the parties control,(including, without limitation, war, government regulation, disaster, strikes, civil disorder, curtailment of transportation facilities, or infectious disease); except that if such events prevent Exhibitor's show space being made available to Exhibitor, NMMA shall return to Exhibitor payments made by Exhibitor after deducting there-from a pro-rata share of expenses incurred in connection with said Show. 10. INSURANCE a) NMMA shall not be responsible for any loss of or damage to any property of the Exhibitor for any reason, including theft, unless such loss or damage is caused solely by the gross negligence of NMMA or any of its employees. Exhibitor is required to follow and use all of the security arrangements made by NMMA for property and valuables when the show is not open. In addition, Exhibitor is required to provide and keep in force during the show period, including move-in and move-out periods, the following insurance: i) Worker's compensation and employer's liability insurance covering its employees in the state in which the show is being held, in accordance with the statutes, rules and regulations promulgated by that state's governing authorities. ii) Commercial General Liability Insurance (or its equivalent) including Products/Completed Operations, Personal and Advertising Injury, with a per occurrence limit of not less than $1,000,000 and endorsed with National Marine Manufacturers Association, Inc. and other parties as delineated in the sample insurance certificate provided to Exhibitor, as Additional Insured’s. iii) Exhibitors using owned, leased, rented or borrowed vehicles on or within the venue are required to have Automobile Liability Insurance with a per occurrence limit of not less than $1,000,000 endorsed with National Marine Manufacturers Association, Inc., and other parties as delineated in the sample insurance certificate provided to Exhibitor, as Additional Insured’s. b) Certificates of insurance, with the limits, dates of coverage, and endorsements as stated above, shall be furnished to NMMA no later than 30 days before the scheduled move-in date for the show. c) The Exhibitor understands that neither the National Marine Manufacturers Association nor the Rockland Community College Field House maintain insurance covering the Exhibitor's property and it is the sole responsibility of the Exhibitor to obtain such insurance. The Exhibitor waives any rights of subrogation available to Exhibitor or its insurance underwriters. 11. COPYRIGHTS AND OTHER INTELLECTUAL PROPERTY RIGHTS Exhibitor hereby assumes all responsibility for, and all costs and expenses arising from, Exhibitor's or Exhibitor's agents' or employees' incorporation or use during the Event of any music, written material, dramatic rights, inventions, devices, products, or similar items that are the subject of any copyright, trademark, service mark, trade name, patent, trade secret franchise or other contractual or statutory protection. Exhibitor agrees to indemnify, defend and hold harmless NMMA and its directors, officers and employees from any claims, damages, costs or expenses, including, without limitations, attorneys’ fees and expenses, incurred by any of them that arise out of or in connection with such incorporation or use, including but not limited to any action brought by ASCAP, BMI, SESAC, or other licensing organization for playing copyrighted music. 12. RULES AND REGULATIONS a) NMMA shall have the power to adopt, amend, interpret, and enforce all show terms, rules and regulations with respect to the operation and conduct of the Show, including but not limited to those regarding the kind, nature, and eligibility of all exhibitors and exhibits at the Show and the marketing activities of exhibitors with respect to the Show. Any exhibitor observed to be soliciting business in the aisles or other public spaces, in another company’s booth, or in violation of any applicable NMMA terms, rules and regulations, will be asked to leave immediately. Additional penalties may be applied. Exhibitor shall comply with all show terms, rules and regulations, and with all pertinent and applicable laws, codes and regulations, federal, state, municipal and local, which affect the show space. Exhibitor’s failure to comply with such laws, terms, rules and regulations shall entitle NMMA to terminate NMMA’s obligations under this contract and remove Exhibitor from the show or shut down or darken Exhibitor’s space. NMMA's decision on all such matters shall be final. b) Exhibitor’s advertising and marketing of its participation in the Show in any medium, including but not limited to such activities on websites owned or controlled by Exhibitor and elsewhere on the internet, shall comply with all contracts and shall not infringe or otherwise misuse NMMA’s trademarks ( “the NMMA Marks”) and other intellectual property. If, in the reasonable belief of NMMA, (i) Exhibitor’s activities infringe any of the NMMA Marks , or (ii) Exhibitor’s activities, including Exhibitor’s using, without permission, the NMMA Marks on websites or in domain names, met tags, hypertext links, or any search engine sponsored links or search engine advertising programs (e.g., Google AdWords), are likely to cause confusion, mislead, or deceive, as to the source affiliation, connection, or association of NMMA with Exhibitor or its goods, services or other commercial activities, including but not limited to diverting away from NMMA’s boat show websites and to Exhibitor’s website web searches using the NMMA Marks, NMMA reserves the right to cancel Exhibitor’s space and revoke seniority points for future boat shows. NMMA's decision on all such matters shall be final. c) No failure by NMMA to enforce, or any delay in the enforcement of, any rules, regulations, laws or any right, power or remedy that NMMA may have under this Agreement shall impair any right, power or remedy that NMMA may have under this Agreement. Motorized Vehicles are not permitted in Boat Show exhibits without Show Manager’s written approval. Boat exhibitors may display up to 20% of unused previous model year boats in their display. Only fishing boats, kayaks, canoes or boats adaptable for fishing use are allowed in marine bulk displays. No pleasure craft. Due to the nature of the venue being on a college campus, firearms are strictly prohibited either for personal use or as part of exhibit displays. ALLOCATION PROCEDURES & DISPLAY GUIDELINES EFFECTIVE OCTOBER 10, 2015 2015-2016 SHOW SEASON The following Allocation Procedures and Display guidelines are provided to guide you in preparing for the show. NMMA will retain the right, at its sole discretion, to allocate exhibit space based on the best interest of each show. The seniority point system shall guide NMMA decisions, but is not the sole factor in determining exhibit space allocation. NMMA will interpret the procedures and guidelines in this booklet to produce the best possible show for all exhibitors. 1. Consumer Shows NMMA Show Seniority Points and NMMA Membership Seniority Points NMMA show seniority points are earned by an Exhibitor’s participation in NMMA boat shows and trade shows. NMMA membership points are earned based on years of membership in NMMA. Both show seniority points and membership points are benefits extended to Exhibitors/Members by NMMA. These seniority points do not constitute property and are not assets owned by Exhibitors/Members. They may not be transferred to another Exhibitor without the approval of NMMA. Progressive® Insurance Atlanta Boat Show® Progressive® Insurance Atlantic City Boat Show® Progressive® Insurance Baltimore Boat Show® Progressive® Insurance Chicago Boat, RV & Strictly Sail Show® Chicagoland Fishing, Travel and Outdoor Expo Greater Philadelphia Outdoor Sportshow Progressive® Insurance Kansas City Sportshow® Progressive® Insurance Louisville Boat, RV & Sportshow® Progressive® Insurance Minneapolis Boat Show® Progressive® Insurance Nashville Boat & Sportshow® Progressive® Insurance New England Boat Show® Progressive® Insurance New York Boat Show® Progressive® Insurance Northwest Sportshow® Progressive® Insurance Norwalk Boat Show® Saltwater Fishing Expo Progressive® Insurance San Diego International Boat Show® Progressive® Insurance San Francisco Boat Show® Progressive® Insurance St. Louis Boat & Sportshow® Progressive® Insurance Tampa Boat Show® World Fishing & Outdoor Exposition NMMA Canada members—both show seniority points and membership points are benefits extended to Exhibitors/Members by NMMA. NMMA Consumer Boat Shows/Trade Events Allocation Procedures Definition: An Exhibitor is an entity that purchases space in any NMMA boat show or trade event and has its own seniority “track” in show records. The Exhibitor may be a corporation, corporate subsidiary, person, partnership, organization, or other legal business. A MemberExhibitor is such an entity, which currently holds rights of membership in the NMMA, either under its own name or as part of a larger entity. All Exhibitors will be ranked in a Single-Tiered seniority list according to years of participation in a specific show. An exhibitor receives one point for each year it has exhibited in the particular show in question. Single-Tiered allocation system is applied to the following shows: The order of priority for the allocation of available space in Single-Tiered shows is: a. First priority goes to Exhibitors that have exhibited in the prior year. b. Second priority goes to Members that have or have not previously exhibited and have submitted an application including payment at least 90 days prior to the show’s opening. c. Third priority goes to Non-Member Exhibitors that have previously exhibited and have submitted an application including payment at least 90 days prior to the show’s opening. d. Fourth Priority goes to Non-Members that have not previously exhibited. NOTE: “Prior” in the above refers to the immediate preceding year; an Exhibitor who drops out keeps their points, but is not considered a “prior year” exhibitor when returning. NOTE: In the allocation phases of b) & c), space is allocated based on previous show history and the date the application and payment are received. NOTE: In allocation phase d), space is allocated based on the date the application and payment are received. ® ® 2. Progressive Insurance Miami International Boat Show ® & Strictly Sail, Progressive Insurance Los Angeles Boat Show and The International Boatbuilders’ Exhibition & ® Conference (IBEX) NMMA is “leap frogging” by one Exhibitor over another with more points. In the event that the Exhibitor shall cease conducting business in the normal course, become insolvent, make a general assignment for the benefit of creditors, suffer or permit the appointment of a receiver for its business or assets or shall avail itself of, or become subject to, any proceeding under the Federal Bankruptcy Act or any other statute of any state relating to insolvency or protection of rights of creditors (‘Bankruptcy or Financial Reorganization”), then all show seniority points related to that Exhibitor or any Affiliates included in such actions are forfeited and may not be resurrected at a later date. Should Exhibitor, its Affiliates or its successor emerge from Bankruptcy or Financial Reorganization or other actions stated above at a later date and wishes to exhibit in an NMMA show, its seniority points begin at zero. Forfeited show seniority points will not be reinstated. All companies will be allocated space through a Double-Tiered seniority list, which is a combination of show points and Member points. An Exhibitor is awarded one point for each year it has exhibited in the particular show/trade event in question. Each Exhibitor receives one point for each consecutive year it has been a member of NMMA or either predecessor association – Boating Industry Association (BIA) or National Association of Engine and Boat Manufacturers (NAEBM). The Double-Tiered allocation system is applied to the following shows/trade events: Progressive® Insurance Miami International Boat Show® & Strictly Sail® Progressive® Insurance Los Angeles Boat Show®, The International Boatbuilders’ Exhibition & Conference® (IBEX) b. The order of priority for the allocation of available space in DoubleTiered shows is: a. First priority goes to Member Exhibitors that have exhibited in the prior year. b. Second priority goes to Members that have or have not previously exhibited and have submitted an application including payment at least 90 days prior to the show’s opening. c. Third priority goes to Non-Member Exhibitors that have exhibited in the prior year. d. Fourth priority goes to Non-Members that have or have not previously exhibited and have submitted an application including payment at least 90 days prior to the show’s opening. Show Point Ties for renewing Exhibitors will be broken based on the following criteria: 1. In the case of a point tie between two or more Exhibitors, priority shall be given to the Exhibitor with the highest average square footage of space at that particular show over the preceding three calendar years. 2. If there is still a tie, the tie shall be broken based on consecutive years exhibited. 3. If there is still a tie, priority shall be given to the exhibitor that has submitted its application and deposit on the earliest date. c. NMMA retains the right, at its discretion, to group like and related products, and to consider ceiling and door heights and other factors in planning exhibit areas in the best interest of each show. The seniority point system shall not interfere with such necessary management decisions. NOTE: “Prior” in the above refers to the immediate preceding year; an Exhibitor who drops out keeps their show points but is not considered a “prior year” Exhibitor when returning. d. NOTE: In the allocation phase b), space is allocated based on Member and show seniority combined. In allocation phase c), space is allocated based on total show point accumulation. In allocation phase d), space is allocated based on total show point accumulation and the date the application and payment is received. Exhibition at a show in consecutive years is not required to retain show points previously accumulated (provided that the Exhibitor is in compliance with all other guidelines outlined in the rules and regulations). e. The seniority point system shall be used for the purpose of upgrading Exhibitors to new locations within a show, and for the purpose of increasing the size of an Exhibitor’s space, when such space becomes available for re-allocation among current Exhibitors. Generally, no displacement of current, individual Exhibitors should occur. The seniority system will be “frozen” 90 days prior to the show. Applications and requests for changes received fewer than 90 days before the start of a show will be given priority based on the order in which they were received, without regard to membership or seniority. f. Some shows have NMMA Member Only designated areas. Check your contract back for these shows/areas. NOTE: Space will not be allocated without the receipt of a signed application and payment. 3. Additional Guidelines a. Exhibitors History (its seniority points), is the mainstay of the NMMA allocation system. Each Exhibitor will be awarded one show point for each year in which an Exhibitor exhibited at the show. An Exhibitor’s Show History record will be carefully maintained by NMMA, and no trading of space, sharing of seniority points between commonly-owned entities, or other deviations will be permitted if the result, in the opinion of the 4. Dealer/Manufacturer Allocation ii. 1. Manufacturers Turning Space Over to Dealers a. b. 2. 3. In cases where a manufacturer contracts for the space, they may voluntarily turn the space over to their dealer, if the dealer has been the only such dealer in that space for the previous 2 years or more. In such cases show seniority points remain with the manufacturer and do not apply to future allocation for the dealer. In cases where a manufacturer contracts for the space and the space was worked by multiple dealers, the space may not be turned over. The space will be released and re-allocated according to the seniority point system. If the individual dealers wish to apply for space, their own seniority points will determine allocation of their space and they will be considered renewing Exhibitors. In cases where a manufacturer loses their ability to exhibit in a space due to a change in boat lines carried at a dealership, and wishes to apply for space, their own show seniority points will determine allocation of space and they will be considered a renewing Exhibitor. In the event the show area is under the “freeze” policy, priority will be given to that manufacturer. Dealers Turning Space Over to Manufacturers a. b. In cases where a dealer contracts for the space, they may voluntarily turn the space over to their manufacturer, if the manufacturer has been the only manufacturer represented by the dealer in that space for the previous 2 years or more. In such cases show seniority points remain with the dealer and do not apply to future allocation for the manufacturer. In cases where a dealer contracts for space and that space was occupied by multiple manufacturers, that space may not be turned over. The space will be released and re-allocated according to the seniority point system. If one of the represented manufacturers wishes to apply for space, their own seniority points will determine their allocation of space and they will be considered renewing Exhibitors. 5. Space “Freeze” Policy a. b. When a show has a higher demand for space than is available, 50% of all available space will be offered to existing Exhibitors that have requested an increase. The remaining 50% of available space will be offered to new companies that wish to exhibit in the show and have submitted an application and payment. Space will be allocated as described below in section 5b. When an area of a show has a higher demand for space than is available, a space “freeze” policy will be imposed. When a “freeze” policy is imposed: i. Available space will be divided equally—50% will be allocated to those Exhibitors already in the “frozen” show or areas requesting a space increase and 50% will be allocated to those wishing to get in from the non-frozen areas. Exhibitors being allocated new or additional space in a “frozen” show or area will receive no more than: 100 sq. ft. if a booth; 400 sq. ft. if linear bulk space; 1,500 – 2,000 sq. ft. if bulk; or 2 slips if in-water. Minor increases or decreases in space due to a change in location will not be considered when applying the space “freeze” policy. iii. Exhibitors in the “frozen” show or area will be eligible for a space increase (provided space is available) only after waiting at least four years after first entering the “frozen” area. Example: Exhibitor enters the “frozen” area in 2011, sits out 2012, 2013, 2014 and 2015 and is eligible in 2016. iv. A maximum total space size cap may apply in shows that are “frozen” or have “frozen” areas. 6. Purchase of an Exhibitor Other Than Through or Out of Bankruptcy or Financial Reorganization In cases where one company (the “Purchaser”) buys the assets of a qualifying company (the “Seller”), the following criteria will be used to determine transfer (if any) of the NMMA show seniority points, Member points, and/or existing boat show space by the Seller. If an Exhibiting company does not purchase space in any NMMA show and has not been an NMMA member in good standing for five consecutive years, it will be considered inactive, all show seniority points will be forfeited and its ability to transfer show seniority points to a new owner shall terminate. Upon notification to NMMA, Purchaser and Seller will be provided with documents needed to substantiate the transfer of any seniority points or boat show space. Seller will complete a “Certificate of Sale” document. This document will initiate the internal process and NMMA staff will notify Purchaser of options in a timely manner. Purchaser can only exhibit newly purchased brands in existing boat show spaces once all documentation has been provided. For purposes of this section the following definitions will apply: QUALIFYING COMPANY is a company that (i) is operating its business as a going concern at the time of the proposed sale or during the twelve months preceding the sale and has not been subject to or emerged from Bankruptcy or Financial Reorganization as defined in section 3(a), (ii) if applicable, is current in its dues payment to NMMA, (iii) has purchased or occupied space in any NMMA show at any time during the five-year period preceding the proposed sale, and (iv) is not in default in payment of any past due balance to NMMA at the time of the proposed sale. SUBSTANTIALLY ALL OF THE ASSETS – A sale of substantially all of the assets of a company means the complete and final disposition of all or substantially all of the assets that a company had at the time it last participated in an NMMA show. a. The show seniority points cannot be sold, sublet, given, assigned, or otherwise transferred by a company, voluntarily or involuntarily. The show seniority points can only be transferred by a Qualifying Company as part of the sale of all or substantially all of its assets to the Purchaser and must be approved by NMMA. b. In the event substantially all of the assets of the Seller are sold, then, if the Seller’s separate space is eliminated and absorbed into the Purchaser’s, the seniority points of the Seller are liquidated and cannot be revived at a later date. c. When the buyer and seller have seniority point history, the new point total of the Purchaser will be determined by the total years either company accumulated points, but no year will be counted twice. d. e. All show seniority points are tied to one of the three types of manufacturing Members (boats, engines or accessories) and may not be transferred from one type of Member to another. If a Seller is a different type of Member, then a separate membership must be maintained by the Seller in order to exhibit the product of the Purchaser as a Member. In such cases, points and space are not transferable to the other type of membership. The exception to this rule is a corporate merge/display. When an Exhibitor files for or becomes subject to Bankruptcy or Financial Reorganization as defined in section 3(a), all show seniority points related to that Exhibitor or any Affiliates included in such Bankruptcy or Financial Reorganization are forfeited and may not be resurrected at a later date. If the Exhibitor, its Affiliates or its successor emerges from Bankruptcy or Financial Reorganization protection at a later date, the forfeited seniority points will not be reinstated. 7. International Companies a. b. Importers of boats and marine products are eligible to join NMMA as the exclusive U.S. representative of a particular international manufacturer, or as a general importing agent as an Association Member. However, such importers must have an individual membership in NMMA for each line represented if the particular line is to receive Member treatment at boat shows or trade events. Members joining as “Representatives” or “Importing Agents” cannot use that membership to apply to one or more imported product lines. booth or smaller), such space cost will be charged at the NonMember rate; if larger, space cost will be pro-rated according to the amount of Member/Non-Member product, with a minimum billable space at 75 sq. ft. for each category. In such cases Member allocation priority, seniority, and space rate do not apply to exhibit space not occupied by the Member’s own products or services. c. Entities owned by a “Parent” Member company which make a product pertaining to a different type of NMMA membership, are not entitled to the membership benefits or seniority of the Parent in show matters. (Example: a boat company begins to market a new line of electronics and wants a show space. The new product line/entity starts out with no points and must take separate membership to begin to accumulate Member points.) The exception to this rule is a corporate merge/display. d. Members are entitled to the Member-rate for space only if dues are paid prior to December 1st. New Members that join NMMA between the dues deadline and opening day of the show will receive a full Member discount. Exhibitor-Members dropping membership lose their Member benefits. Points accumulated by them during their membership will not be considered when allocating space. These Member points will be maintained as history and will be reinstated only if membership is reinstated within six months. 9. Common Ownership of Several Exhibitors An Exhibitor can create or absorb into its display any number of “Brands.” A Brand is meant to include any company product line, operating division or subsidiary; the relationship is not the governing factor. The governing factor is that an Exhibitor is created or eliminated for a brand having a separate identity but owned by a parent company. a. A joint venture, whether between Members or between a Member and a non-member, is a separate company and does not qualify to use the Member status of either party. b. Dues payments from a Member company must include the applicable dues based on sales, for all brands it owns which purchase or expect to purchase space at NMMA shows/trade events at the Member space rate. Thus, Entity A, if it makes one payment to cover dues of all a parent’s Member brands, must cover the dues applicable to those brands, if those brands are to enjoy Member benefits at shows. c. When an Exhibitor requests separate space for a new brand which has a separate identity, or takes an existing brand and decides it should have a space of its own, that brand becomes an Exhibitor, begins its own show points from zero and will not be treated as a prior year Exhibitor. For Double-Tiered shows, the brand is attached to the Member record, but with its own Member points starting at zero. d. When a parent company takes a brand which is already exhibiting separately and eliminates that brand or absorbs it into the parent’s exhibit, the parent has the right to take over the space, but cannot transfer it to another brand. In such cases the show points are merged and cannot be revived at a later date. A new show point total will be determined by the total years either company If a country has a group exhibit in an NMMA show or trade event, then the individual exhibitor within this group has the right to accumulate points, which will be considered if and when that company decides to have a separate exhibit of its own. 8. Member Companies a. Any Member is generally entitled to apply for show space, and not be rejected because of its product line. The exception to this would be semi-related product (this type of product has an application to not only the marine industry but to other industries: cars, homes, etc.) where the maximum allowable amount has already been met for that product. The reverse is not true; not all Exhibitors are eligible for membership. b. All Member Exhibitors including Associate Members enjoy Member space rates and seniority points. A Member-Exhibitor may display products for which it is not the Member (i.e., it is a dealer, distributor, or otherwise represents the product being displayed). However, if the exhibit is a single booth (10’ x 10’ accumulated points, but no year will be counted twice. In a Double-Tiered show, a new Member point total will also be determined. In a show, if, after eliminating or absorbing a brand into the parent companies’ exhibit, the parent should ever decide to separate again or sell off a brand, that brand would start its seniority at zero. e. b. Brands may change from year to year and from show to show. c. Once the individual brand seniority has been absorbed, it cannot be resurrected in the future. d. Should the parent company ever decide to separate again or sell that brand, that brand’s seniority would start at zero. In a show, Member points can go to both the Member of record and its separate brands each year. Show points go only to the individual Exhibitor of record and are specific to each show. These rules apply to newly acquired brands as well as startup brands. f. Once a brand has established its own exhibit space, all allocation procedures apply to that Exhibitor on the same basis as with every other Exhibitor. g. An Exhibitor may in its space, present a “sampling” of other products made by entities which share common ownership under these guidelines: Exhibitor represents and warrants that all displayed products comply with all applicable U.S. laws, regulations and consent decree or other mandatory requirements, including any applicable safety standards that may be issued by the Consumer Product Safety Commission (CPSC), and the emission regulations issued by the U.S. Environmental Protection Agency (EPA) (collectively the “Full Compliance Representation”). Enforcement officials from the U.S. EPA and other governmental agencies (potentially including U.S. Customs) will routinely inspect products at the show. i. Total space taken up by such “sampled” products may not exceed 20 percent of the total exhibit space. ii. Only “static” displays of the sampled products may be displayed in the designated exhibit area. iii. Boats displayed as “samples” must have their own exhibit space in the same show. iv. The above applies to boats, engines, accessories, equipment, and services, but excepted are accessories, engines, and trailers which are integral to and part of a boat display in a boat area, and “slave” items, including logo’d merchandise. The intent of this rule is to demonstrate the diversity of a company’s product lines, but not to add additional sales space for those sampled products. 10. Display Props An exhibitor may exhibit products marketed by another manufacturer as a display prop such as an engine company using another company’s boats to display engines at an in-water setting. Exhibitor will not display any product without the endorsement or approval of the manufacturer. However, exhibitor must have purchased exhibit space under its name in the same show. 11. Corporate Displays/Brand Consolidation for Exhibit Purposes Corporate Display refers to a company whose manufacturer’s different products in different NMMA divisions. Brand Consolidation refers to a company that manufacturers different products in the same NMMA divisions. A parent company may choose to combine all of its brands into a corporate display with one seniority total. a. In a brand consolidation, a company may have as many brands of the parent company within its space(s) as it determines necessary based on the parents’ marketing plan. 12. Compliance with U.S. Laws If applicable products do not meet the CPSC safety standard or EPA emissions compliance, they may not be displayed in any NMMA show. Exhibitors agree to cooperate fully with and respond to any questions from any government officials at the show. Exhibitors agree that neither the show parties (as defined in the exhibitor space contract) nor the show is responsible for the enforcement of emissions or safety regulations; and that none of the show parties nor the show may be held responsible for any penalties, burdens or costs that are associated with or result from the enforcement of environmental or safety laws by appropriate officials. 13. No False or Misleading Statements Exhibitors represent and warrant that (in and around the show facility) they will not make any false or misleading statements or claims in print, orally, or in any medium about their or a competitor’s products (collectively the “Truthful Advertising Representation”). For example, exhibitors will not advertise displayed products as being “EPA compliant” or “meeting EPA standards” if these products have not been certified to meet the current, applicable EPA control of emissions for propulsion marine engines and vessel standards. 14. Infringement Exhibitor represents and warrants that any products or equipment which it exhibits in the show: (i) are and will be original with exhibitor and will not incorporate any ideas, concepts, techniques, inventions, creations, works, processes, designs or methods that are owned by or licensed exclusively to any third party, and (ii) do not and will not infringe upon or violate any patents, copyrights, trade secrets, trademarks or inventions or any other intellectual marketing rights of any third party (collectively, the “Infringement Representation”). 15. Individual Exhibitors are Responsible for Enforcement Exhibitors (not the show parties or the show) are responsible for enforcing (through the appropriate governmental or authorized officials) any claims against other exhibitors who are displaying products that allegedly violate their “Truthful Advertising Representation” (as set forth above in item #13 or their “infringement Representation” as set forth in item #14). For example, to remove an infringing product, an empowered government official should present a court-order that clearly and directly applies to the displayed, infringing product. However, exhibitors recognize and agree that the show (in its sole discretion) can require a manufacturer to remove from the show floor products that clearly and blatantly violate and breach the “Infringement Representation” as set forth in item #12 above. This drawing should be submitted no later than 60 days prior to show opening. Any variance to accommodate creativity or uniqueness of an exhibit must first be approved by NMMA. Product placement, although subject to NMMA review and approval, is not bound by the following configuration guidelines. Should you have any questions about these limitations or positioning of product, please do not hesitate to contact NMMA. A. Installation: 1. Specific instructions regarding loading in/out (i.e., dates, times, and directions, etc.) will be sent to each exhibitor, and must be strictly observed. Exhibitors will be billed for extra rigging services required because of delays caused by unprepared exhibits, including carpet installation, lack of appropriate cradling equipment, etc.; lateness; or any special/unusual handling of boats or equipment. Late exhibitors arriving after their scheduled installation time can be relocated to any location specified by NMMA or, if no alternative is available may forfeit their show participation rights. 2. Exhibitors are required to comply with all labor practices and union agreements in effect at the show site. 3. Any equipment, signs or display units provided by the show will not become the property of the exhibitor. 4. No signs, walls, product, or any part of a display shall be set up so as to block off or otherwise interfere with the view of any other display. Exhibits are limited to the space provided in the contract. Product, personnel and/or display material may not extend into the aisles or adjoining space (including trailer tongues, wheels, stairs, stern drives, display/literature racks, etc.). Boat exhibitors may display up to 20% of new and unused previous model year boats in their display. A new boat is defined as a boat that has not been registered with the State. 5. At some shows, all indoor exhibits must be carpeted. Check your contract or call NMMA for clarification. Display Guidelines 6. Products may be suspended from the ceiling in some shows; however, permission of the show facility and NMMA must be received in writing prior to show move-in. 7. Boats may be stacked, nested, stood erect or on end only with prior NMMA approval. 8. Cradles must arrive pre-assembled. Any boats, which, in the opinion of NMMA, have unacceptable cradling/boarding equipment, will not be handled. Boats may be exhibited on trailers, cradles, jacks, dollies, wood blocks or cradles with wheels; on Styrofoam blocks with advance NMMA approval; but cinder blocks or any other modular blocking will not be allowed. 9. Boats less than 26 feet must have dollies or cradles with wheels to be handled by NMMA. 16. Conduct Between Exhibitors Exhibitors agree that they will not disrupt the show by harassing other exhibitors, or by disrupting other exhibitors’ ability to conduct normal business activity at the show. In its sole discretion, NMMA may physically remove from the exhibitor’s booth space any person who is engaged in threatening, disruptive, or offensive behavior. 17. Rules and Regulations NMMA shall have the power to adopt, amend, interpret, and enforce all show terms, rules and regulations with respect to the operation and conduct of the Show, including but not limited to those regarding the kind, nature, and eligibility of all exhibitors and exhibits at the Show and the marketing activities of exhibitors with respect to the Show. 18. Non-Current Product/Boats These guidelines and regulations are intended to provide a basis for the building and construction of exhibits at all NMMA Boat Shows. We encourage exhibitors to submit proposals for exciting and dynamic display ideas that may seem “outside the box” directly to NMMA for approval. Each facility that houses our shows has specific rules that we, as tenants of the building(s), must adhere to. Please refer to the back of your show contract and your exhibitor kit for show specific guidelines. Each show manager is aware of the rules for the specific shows they manage and can therefore determine if your display suggestion meets these rules. All bulk/open area exhibitors or anyone planning a newly constructed, elaborate display must submit a to-scale drawing of their exhibit to NMMA for approval. Please advise us if your exhibit has not been altered since last year; you may not need to reapply for approval. Drawings need not be professionally done, but should show a “birds-eye view” and an elevation of your exhibit area. Be sure to indicate the heights and widths of both product and display materials as well as other appropriate dimensions or placements of equipment. 10. No damage of any nature may be done to booth structures or to any part of the exhibit hall or show grounds. Exhibitors will be held responsible for damages. No signs may be placed on columns or walls except within exhibitor’s space (building regulations permitting). No nails or screws may be driven into the floor. Exhibitors are responsible for filling holes from tent stakes or from other structures not provided by NMMA, for removing tape from floors, and for removing carpet, including whatever’s used to secure it. 11. No exhibitor may bring into the show any explosives, flares, gasoline, kerosene, acetone, LPG or other flammable or combustibles. No fuel may be stored in containers, boats, RV’s, or authorized vehicles. All gas tanks must have locking gas caps or be taped closed. Batteries must be disconnected from ignition systems. B. Construction: 1. All structures must conform to local fire, safety and building codes, and are subject to inspection. Ramps, platforms, and stairs must have adequate handrails. All exhibit structures or components in excess of 12'0" must have drawings available for inspection by NMMA, facility management, the installation and dismantling contractor and/or governmental authority before and during the time display is being erected, exhibited or dismantled at the show site. These drawings should include a signature or stamp of a reviewing structural engineer indicating that the structure design is properly engineered for its proposed use, and a signature is built in compliance with the details and specifications set forth on the drawings. 2. All decorations or building materials must be flameproof, and an affidavit or certificate evidencing such flame proofing must be available for potential inspection by Fire Department representatives. Open flames of any sort are prohibited. 3. All electrical wiring and equipment must meet appropriate municipal/governmental electrical codes. 4. Exhibitors are required to finish and decorate any unfinished partitions, walls or backs of signs, which are visible to the public. Two-sided identification signs along the back wall of an exhibit that detract from the adjoining exhibit must be removed or covered up. Exposed exhibit back walls will be draped or finished at exhibitor’s expense. C. Standard Booth Exhibits: One or more standard units (10' x 10', 10' x 9', etc.) in a straight line. Height: Exhibit fixtures and components will be permitted to a maximum height of 8'0", plus 2'0" for back wall identification signs—overall acceptable height is ten feet (building construction permitting). Sidewalls may extend 4'0" or 1/3 the depth (whichever is greater) from the back line at a height of 8'0", but then must drop to a 4'0" height. Depth: All display fixtures over 4'0" in height and placed within 10 lineal feet of an adjoining exhibit, must be confined to that area of the exhibitor’s space that is within '0" of the back line (towers included). D. Perimeter Wall Exhibits: Standard booth or bulk exhibits located on the outer perimeter wall of the exhibit floor. Height: Exhibit back walls may rise continuously to a maximum height permitted by building ceiling(s), (with NMMA approval) but nothing may be attached directly to walls. Depth: All display fixtures over 4'0" in height and placed within 10 lineal feet of an adjoining exhibit, must be confined to that area of the exhibitor’s space that is within 4'0" of the black line (towers included). E. Peninsula: An exhibit space open on three sides that has a neighboring exhibitor or wall on the fourth side. Height: Exhibit fixtures, components and identification signs will be permitted along the following guidelines (hall construction and space size permitting): No wall/walled structure may be positioned along space edge. Any walls must be set at least 10'0" from any aisle(s). Display fixtures placed within 10 lineal feet of an adjoining aisle must not exceed 4'0" in height. Display fixtures placed within 20 lineal feet of an adjoining aisle must not exceed 8'0" in height. Display fixtures placed more than 20 lineal feet from an adjoining aisle must not exceed 16'0" in height. In PENINSULAS, back wall structures (hard wall or drapery) will be permitted with NMMA approval; but, must afford 10'0" of unobstructed view on either side of the exhibit/wall. Any variance requires the mutual (written) agreement of the exhibitors sharing the common line, and is subject to annual review of both parties and NMMA. It is also each exhibitor’s responsibility to drape or finish exposed/unfinished portions of back wall(s). NOTE: This rule may be waived by NMMA in certain cases where the back wall is on the perimeter of the display area (advance approval required). F. Island Exhibits: An island exhibit is a space that is open on all four sides. G. Linear Bulk Exhibits: One or more oversized units (20' x 20', 25' x 30', etc.) in a straight line. Height: Exhibit fixtures, components and identification signs will be permitted along the following guidelines (hall construction and space size permitting): No wall/walled structure may be positioned along space edge. Any walls must be set at least 10'0" from any aisle(s). Display fixtures placed within 10 lineal feet of an adjoining aisle must not exceed 4'0" in height. Display fixtures placed more than 10 lineal feet from an adjoining aisle must not exceed 8'0" in height (with the exception of towers). Double-sided signs are not permitted if they are abutting a neighboring exhibit, either the back wall or sidewall. If they are free standing or hung in the middle of the exhibit, they are acceptable. Height: Exhibit fixtures, components and identification signs will be permitted along the following guidelines (hall construction and space size permitting): Display fixtures placed within 10 lineal feet of an adjoining aisle must not exceed 4'0" in height. Display fixtures placed within 20 lineal feet of an adjoining aisle must not exceed 8'0" in height. Display fixtures placed more than 20 lineal feet from an adjoining aisle must not exceed 16'0" in height. H. Towers: A free-standing exhibits component that is used only in bulk spaces for identification and display purposes. In MULTI-STORY EXHIBITS, regardless of whether people will occupy the upper area or not, the exhibitor must have drawings available for submission to NMMA, the installation and dismantling contractor, and governmental authority during the time the exhibit is being erected, exhibited and dismantled at the show site that include a signature or stamp of a reviewing structural engineering indicating that the structure design is properly engineered for its proposed use. Also required is a signature of an authorized official of the exhibit building company indicating that the structure is built in compliance with the details and specifications set forth on the drawing. Signs must also be posted indicating the maximum number of people the structure will accommodate. NOTE: Peninsula booths are normally “faced” towards the cross aisle. Any “backside” portion of the exhibitor’s booth that is visible must be finished at the exhibitor’s expense and must not carry identification signs or other copy that would detract from the adjoining exhibit. Exhibitors are cautioned when installing a display with a ceiling or second level to check with the local fire department to insure that their display meets with the necessary fire safety precautions involving smoke alarms, fire extinguishers, sprinkler systems, etc. Towers are permitted at an overall size of 3'0" x 3'0" (column), and to a maximum height of 16 feet. They may be positioned along space edge(s); however, any additional exhibit structures or components must be set at least 10'0" from tower(s). Exhibitors must have drawings available for submission to NMMA, the installation and dismantling contractor and governmental authority during the time the tower is being erected, exhibited and dismantled at the show site. Drawings must include a signature or stamp of a reviewing structural engineer indicating that the structure design is properly engineered, and a signature of an authorized official of the exhibit building company indicating that the structure is built in compliance with the details and specifications set forth on the drawing. I. Closing Rooms: K. Canopies, Umbrellas, Ceilings & Headers: Three or four sided exhibit component used to obtain privacy for conferences or business transactions. An exhibit component supported over an exhibitor’s space. Canopies are not allowed in the Louisville Boat, RV & Sportshow. STANDARD BOOTH space closing rooms must be at least 10'0" from an adjoining exhibit. Closing room walls will be permitted up to a height of 8'0" with an additional 2'0" for signs/logos. Logos or other graphics may not be placed on walls, so as not to obstruct sight lines. Walls may be solid construction for a height of 4'0" only, the remaining 4'0" must be of a clear Plexiglas (a 10% tint is allowed). Dark or smoked Plexiglas walls are prohibited. BULK space closing rooms (i.e. peninsulas and islands) must conform to the display regulations for these exhibits. Height: False ceilings, canopies, headers and umbrellas are permitted to a height that corresponds to the height regulations for the exhibit component of which they are a part; however, that area between 4'0" and 8'0" high must remain open and free of obstruction. Depth: Canopies may extend out to the aisle line and up to the booth line on either side of an exhibitor’s space providing that the support structure will not exceed 3'0" in width when placed within 10 lineal feet of an adjoining exhibit and not confined to that area of the exhibitor’s space, which is at least 5’0” from the aisle line. J. Hanging Signs: An exhibit component suspended above an exhibit (standard booths excepted) for the purpose of displaying graphics or identification. Hanging signs, banners and graphics are only allowed (building design permitting) over bulk space exhibits (i.e., islands, peninsulas or some perimeter wall exhibits). Hanging signs are prohibited in standard (linear) booth Spaces. Signs may not contain or allude to discounts or prices. Signs in a manufacturer’s display will not be permitted to refer to another manufacturer except (with NMMA’s approval) for component identification purposes. Inflatable signs or forced air or helium balloons for identification purposes must be approved in advance by NMMA due to variances in facility requirements. Balloons in outdoor, bulk area exhibits must be securely fastened to the ground or a boat, and positioned so as not to present hazard. Helium balloons are not to be handed out to show visitors. Size: The physical hanging sign measurement cannot exceed 10'0" in height. The total sign length cannot exceed 50% of the corresponding side dimension of the space. For example, a sign a hung along a 100'0" sideline may not exceed 50'0" in length and 10'0” in height. Horizontal banners must comply with the above limitations. The overall acceptable dimensions for vertical banners are 4'0" x 20'0" (hall construction permitting). This variance is due to the fact that a vertical banner spans a smaller area, and should not hinder viewing other exhibits and signs. Height: Signs must be hung at a height determined by hall construction. This height limit will be noted in the exhibitor kit. Placement: Signs are to be positioned so as not to hang over/into neighboring exhibits or aisles. L. Static Displays: No new-boat displays are permitted in booth areas. Boat manufacturers and dealers may only exhibit in bulk display space, and are prohibited from buying booth space for “static” displays. The following exceptions are allowable: 1. Concepts not yet in production. 2. Brokerage display boards. 3. Boat Builders who are defined as custom builders as determined by NMMA. 4. Sold out shows. M. Vehicles on Display: The NMMA Shows Committee policy specifically prohibits any literature, signs, sales staff and financial consideration from the vehicle supplier, manufacturers or their dealers. Any proposal for the display of an automobile, truck, or other vehicle must be presented to NMMA for approval for consideration at least 8 weeks in advance of the show. Some facilities have exclusive sponsorship agreements that may prohibit the display of automotive vehicles. N. Demonstrations: Any part of the exhibitor’s presentation involving the interaction of exhibit personnel and their audience through demonstrations, corporate presentations, or sampling. Demonstration areas must be organized within the exhibitor’s space so as not to interfere with any aisle traffic. Sampling or demonstration tables must be placed a minimum of 2'0" from the aisle line. Should spectators or samplers interfere with the normal traffic flow in the aisle or overflow into neighboring exhibits, NMMA will have no alternative but to request that the presentation or sampling be stopped or the exhibit rearranged to contain the spectators or samplers within the exhibit space. O. Additional Display Information: P. Character of Exhibits: 1. If copyrighted music is to be played in display, Exhibitor must obtain all necessary licenses. 1. 2. Any bow thruster features on a boat must be disengaged while on display. 3. Signs used within an exhibit space should be produced in a professional manner. NMMA encourages the use of creative, innovative exhibits; however, NMMA does reserve the right to decline or prohibit any activity, exhibit or component which, in its opinion, is either not suitable or not contractually permitted in the show. This reservation concerns persons, objects, decorations, conduct, printed matter, advertising, souvenirs, catalogues and all other items that affect the character of the show. 2. Exhibits must be set up and staffed during all open hours of the show. Exhibit removal prior to the final day’s close of the show is strictly forbidden. Exhibitors that do not comply with these regulations will not be offered renewal of their space in the following year’s show. 3. Exhibitors have the right to distribute their catalogues and other approved printed matter (i.e. only information related to items displayed), but only within their space(s), not in the aisles or lobby. 4. Exhibitors are not permitted to use or distribute any sale device(s) which contributes to an annoying atmosphere, some of which may include public address systems, raised dais, stage-type lighting, flashing lights, beacons, loud machinery, helium balloons, ribbons, inflated signs, alarms, horns, bells (whether part of boat equipment or separate components), etc. If you are considering one of these elements in your exhibit, please contact NMMA for approval. 5. Video or audio equipment is permitted, but must be operated so as not to create a disturbance. 6. Drawings, guessing games and prize contests of any kind sponsored by individual exhibitors are subject to the prior approval of NMMA, and must also adhere to local lottery laws. 7. No alcoholic beverages or food may be served on the show floor without the consent of NMMA and the facility concessionaire. 8. On docks, exhibitors who occupy both sides or a pier’s end may dress that area with carpet, banners, or tents, etc. A banner across the pier will not be allowed if there are other exhibits beyond it. Exhibitor may carpet a dock section, or put up a tent if he controls both sides, or if his neighbor across the dock agrees. 4. Dimensions of all exhibit area are believed to be accurately stated on the floor plans. If there is a discrepancy or error, NMMA will attempt to correct the situation once it is brought to our attention. 5. Facility lighting may not illuminate all areas evenly and effectively. NMMA assumes no responsibility for providing additional lighting. If available, Exhibitor may order additional lighting at its expense (see Exhibitor Kit). 6. NMMA assumes no responsibility for temperature levels at any time. Sound: Noise levels from demonstrations or sound systems must be kept to a minimum so as not to interfere with other exhibitors on a continual basis. NMMA will make final decision on volume levels and frequency. Safety: All product demonstrations involving any moving and potentially hazardous machines, display or parts, must be approved in advance by NMMA at least 45 days in advance of the show opening. 9. NMMA will arrange for the sweeping of aisles, but exhibitors must, at their own expense, keep their space clean: boats dusted, carpet vacuumed; and exhibits in good order. 10. Exhibits are required to maintain the nautical or outdoor theme of the show and should be set up in a professional manner so as not to relay a “flea market” atmosphere. Exhibit spaces should be inviting to attendees, free of clutter and garbage. Boxes may not be visibly stored within the display and should be stored under skirted tables or behind partitions. 11. All products offered for display must be deemed acceptable by NMMA. If items for display include both marine product and items that can apply to non-marine use, the boating or outdoor product must be the prominently featured item in the display. **Partial content borrowed courtesy of the International Association of Exhibition and Events. ** Chicago 231 S. LaSalle, Suite 2050 Chicago, IL 60604 312.946.6200 Fax: 312.946.0401 Los Angeles • San Diego San Francisco 1006 E. Chapman Avenue Orange, CA 92866 714.633.7581 Fax: 866.314.2358 Louisville • Nashville 143A Arnold Drive Shepherdsville, KY 40165 502.957.1666 Fax: 866.590.8907 Miami • Atlanta • Tampa 9050 Pines Blvd., Suite 305 Pembroke Pines, FL 33024 954.441.3220 Fax: 866.542.8673 Minneapolis • Northwest 331 2nd Avenue South, Suite 701 Minneapolis, MN 55401 612.332.8330 Fax: 612.827.1424 New England 350 Copeland Street, Suite 1 Quincy, MA 02169 800.255.1577 Fax: 866.594.5982 Atlantic City • New York Baltimore • Norwalk 237 West 35th Street, Suite 1006 New York, NY 10001 646.370.3660 Fax: 888.649.7786 St. Louis • Kansas City 111 N. Taylor Ave., Suite A Kirkwood, MO 63122 314.821.5400 Fax: 866.521.6015 Strictly Sail Miami 1151 Aquidneck Ave., Suite 448 Middletown, RI 02842 401.619.7735 Fax: 866.543.0503 Schaumburg • Philadelphia Suffern • Somerset 750 Central Avenue, Suite R Dover, NH 03820 603-431-4315 Fax: 603-431-1971 TRAVEL DIRECTIONS TO Rockland Community College Field House The main highway route to Rockland Community College, Suffern, New York is the New York State Thruway (Governor Thomas E. Dewey Thruway). The nearest exit to Rockland Community College from the New York State Thruway is Exit 14B (Airmont Road). COMING FROM: Pennsylvania, New Jersey, via the Garden State Parkway, North: Garden State Parkway ends in New York and becomes the New York State Thruway. Continue west toward Suffern-Albany (left lane) to Exit 14B. Exit at 14B (Airmont Road). Make a right turn onto Airmont Road, and proceed North on Airmont Road to Spook Rock Road- Turn left onto College Road and proceed (North) for approximately one mile to the RCC campus (on left). New York City and New Jersey, via George Washington Bridge: Take upper level of George Washington Bridge for Palisades Interstate Parkway (right lane). Continue on Palisades Interstate Parkway to Exit 9, New York State Thruway interchange going to Albany-Suffern. Continue on Thruway to Exit 14B (Airmont Road). Make a right turn onto Airmont Road, and proceed North on Airmont Road which becomes Highview Road, to the third set of traffic lights (College Road). Turn left onto College Road and proceed (North) for approximately one mile to the RCC Campus (on left). New England and Westchester Parkways, via Tappan Zee Bridge: Proceed in a westerly direction toward Albany. Exit at 14B (Airmont Road). Make a right turn onto Airmont Road, and proceed North on Airmont Road which becomes Highview Road, to the third set of traffic lights (College Road). Turn left onto College Road and proceed (North) for approximately one mile to the RCC campus (on left). Points North and West (Pennsylvania, Catskills, via Quickway, Route 17): To New York State Interchange at Harriman. Take Thruway lane leading to Tappan Zee Bridge-New York City. Exit at 14B (Airmont Road). Make a left turn onto Airmont Road, and proceed (North) on Airmont Road which becomes Highview Road, to the third set of traffic lights (College Road). Turn left onto College Road and proceed (North) for approximately one mile to the RCC campus (on left). Route 17 North or South to Suffern: At Suffern take Route 59 (East) to College Road. Turn left onto College Road and proceed (North) approximately one mile to the RCC campus (on left). From Bear Mountain Bridge: Palisades Parkway South to Exit 13 (Route 202). Turn right at end of exit ramp, then left at the second light (Route 306). Proceed to third light (Viola Road) and turn right. At next traffic light proceed either left or straight to the RCC campus. Application for Camper/Motorhome Electrical Service at the 2016 World Fishing & Outdoor Exposition Rockland Community College Field House, Suffern, New York Electrical hook-ups for campers/motorhomes are very limited at the Rockland Community College Field House. If you would like to apply for an outlet, please complete this application and forward it to show management. Identification tags, which must be affixed to your vehicle while it is in the Field House parking lot, will be issued only after full payment has been received and will be assigned according to the date the application is received. Identification tags may be picked up in the show office during move-in. Please check nights for which an electrical hook-up is requested: ___Tuesday, 3/8 ___Wednesday, 3/9 ___Thursday, 3/10 ___Friday, 3/11 ___Saturday, 3/12 ===================================Price: $35.00 per hook-up================================ Method of Payment (Check one): _____Check (enclosed) (please make check payable to NMMA) _____Cash Description of rig (length & type): State of registration: Name of exhibitor: Address: Telephone number: Please mail completed application to: _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ (__________)______________________________________________________ Julia Bubar, Assistant Show Manager NMMA 750 Central Avenue, Suite R Dover, NH 03820 E-Mail: [email protected] --------------------------------------------------------------------------------------------------------------------------------------------------Please…be sure to pick up your identification tag in the show office before plugging your vehicle into an outlet! The owner of any vehicle parked in the area reserved for camper/motorhome parking and plugged into an electrical outlet without a tag will be required to move the vehicle. Also…due to limited parking available for campers/motorhomes requiring electrical service, please do not park vehicles that do not require electrical service in this area! USE OF GENERATORS IS PERMITTED BETWEEN 7:00 AM-11:00 PM ONLY! WIRELESS INTERNET SERVICE APPLICATION Wireless internet service is available to participating exhibitors at the Rockland Community College (RCC) Fieldhouse. If interested in purchasing a wireless connection, please provide the requested information below. Please understand that although RCC personnel will attempt to assist in connecting to the wireless network, exhibitors are responsible for: providing a computer running an operating system of Windows 7 or later providing a computer with a wireless network adapter with the ability to connect to RCC’s 802.11 b/g wireless network with WEP encryption configuring the computer software settings to successfully connect to the wireless network arriving at least two hours before the event opens, to test connectivity to the network If an exhibitor is unable to accommodate these responsibilities, a connection may not be possible. ********************************************************************************************************** I am interested in purchasing wireless internet service during the World Fishing & Outdoor Expo. I understand that: wireless service will be available beginning at the opening of the show on Thursday 10 March 2016 and ending at the closing of the show on Sunday 13 March 2016 at a flat rate of $ 30.00 if ordered by Thursday 3 March 2016 and at a flat rate of $ 50.00 if ordered after Thursday 3 March 2016; if it is determined by RCC personnel at the event that a reliable connection cannot be obtained and/or maintained, a refund will be issued an encryption key (password) will be issued to me; it is my responsibility to maintain the integrity of the encryption key; misuse or sharing of the encryption key may be grounds for termination of my service wireless service in the fieldhouse is sufficient for routine day-to-day needs but was not designed for high capacity use or large commercial functions with multiple users, and there is no guarantee of connectivity to or reliability of a wireless signal in the fieldhouse; users are advised to contact RCC at the below telephone number prior to ordering wireless service, to determine if their needs are compatible with our services RCC personnel are not responsible for reconfiguring the computer software settings back to the original state Vendor Name: ___________________________________________________________________________________ Vendor Work Address: _____________________________________________________________________________ Vendor Work Telephone: ___________________________________________________________________________ Vendor Cellular Telephone: _________________________________________________________________________ Vendor Booth Location: ____________________________________________________________________________ Vendor Signature and Date: ________________________________________________________________________ ********************************************************************************************************** Please remit this entire sheet, along with a check made out to Rockland Community College, to the following: Gary Peskin / Rockland Community College / Arena Management Office / 145 College Road / Suffern, New York 10901 / Telephone: (845) 574-4378 / Email: [email protected] Feel free to telephone Gary with any questions you may have regarding wireless internet service. Dear World Fishing & Outdoor Expo Exhibitor: Welcome to the online exhibitor service kit for the upcoming World Fishing & Outdoor Expo being held at the Rockland County Community College on March 10-13, 2016. This letter contains instructions on how to access the Online Exhibitor Kit. You may print it out for easier step by step viewing. Online Exhibit Kit Instructions: To access our ONLINE kit for the World Fishing & Outdoor Expo you have 2 options. DIRECT LINK General Exposition Services Online Service Kit (click to follow link) MANUAL ENTRY Please click the following link or copy and paste the link into your browser's window www.generalexposition.com Next, click on the Online Services button located in the upper right hand corner of the Web page. This will take you to the log in page. AT THE LOG IN PAGE - Enter the password: NYFISH16 Once you enter you will be given 2 options, View and Print Forms or View and Complete Forms Online. VIEW AND PRINT OPTION: This option provides a complete list of all the forms that can be printed out individually. This option only allows you either to mail or fax your form(s) to General Exposition Services with payment. To print a form without opening, simply place your mouse over one of the forms, right click, and choose "print to target". Otherwise, you can click to open then print. VIEW AND COMPLETE FORMS ONLINE: This option allows you to fill out the forms and make payment directly online. This option requires a credit card to be submitted prior to entering the forms. We recommend that you print a copy of the order form, for your records, before clicking submit We look forward to being of service to you. If you have any questions, please give us a call at 610-4958866, mention the upcoming World Fishing & Outdoor Expo, and one of our Customer Service Reps will be happy to assist you. BACK Exhibitor Quick Facts 205 Windsor Road . Limerick Business Center Pottstown, PA 19464 Phone: 610-495-8866 . Fax: 610-495-8870 Email: [email protected] World Fishing & Outdoor Exposition Rockland County Community College March 10-13, 2016 Exhibitor Move-In Hours: Tuesday, March 8, 2016 from 1:00PM to 7:00PM (Boats) Wednesday, March 9, 2016 from 9:00AM to 7:00PM Thursday, March 10, 2016 from 9:00AM to 1:00PM (No drive in) All exhibits must be completely installed by: 1:00PM on Thursday, March 10, 2016. Show Hours: Thursday, March 10, 2016 from 1:00PM to 9:00PM Friday, March 11, 2016 from 12:00PM to 9:00PM Saturday, March 12, 2016 from 9:30AM to 7:00PM Sunday, March 13, 2016 from 9:30AM to 5:00PM Exhibitor Move-Out Hours: Sunday, March 13, 2016 from 5:00PM to 9:30PM Monday, March 14, 2016 from 9:00AM to 12:00PM All equipment & exhibit materials must be completely removed from the show floor by: 12:00PM on Monday, March 14, 2016. Note: All Freight Carriers must check in at the dock or service desk at the close of the show or freight will be shipped C.O.D. via our show carriers YRC or UPS. Shipping Information Advance Warehouse Shipping Address: Name of Exhibiting Company Your Booth Number World Fishing & Outdoor Exposition General Exposition Services Limerick Business Center 205 Windsor Road Pottstown, PA 19464 Advance Warehouse Discount Deadline: Friday, February 19, 2016 Last Date to Arrive at Warehouse Address: Monday, March 7, 2016 Warehouse receiving hours: Monday - Friday 8:30 AM - 11:45 AM and 12:30 PM - 4:30 PM Direct Show Site Shipping Address: Name of Exhibiting Company Your Booth Number World Fishing & Outdoor Exposition SUNY Rockland Community College Field House c/o General Exposition Services 145 College Drive Suffern, NY 10901 Direct Show Site Delivery Hours: Tuesday, March 8, 2016 No Freight will be accepted in advance at show site. Show Colors: Back Drape: Green/White Side Drape: Green Carpet: NOT CARPETED The Show floor is: Concrete If you desire booth carpeting of another color, please indicate this on the Carpet Order Form. Booth Booth Equipment: Each booth is supplied with 8 foot high back drape and 3 foot high side drape along with an ID Sign containing Company name and Booth number. All booths will be 10 feet deep and 10 feet wide. DO NOT pin or staple any materials to the drape. Special background will be needed for any display materials that exceed 25 lbs in total weight. Arrangements for this type of display should be made in advance and brought to the exhibit hall ready for assembly. Installations are subject to approval of show management. Display Furniture: Additional furnishing items can be rented by completing the Furniture Order Form. Payment and Charge Authorization Form must be completed for every order. Credit Card Authorization MUST accompany ALL orders. To qualify for Advance Discount Prices, FULL payment including 8.375 % Tax MUST be included with your order. Electrical Service: Please refer to Lighting & Decorating Company, Inc. order form (blue page at back of service kit) Telephone/Internet Services: For Telephone Service, please refer to Verizon order form (green page at back of service kit). For Internet Service, please refer to Wireless Internet Service Application (yellow page at back of service kit). Electrical Plumbing and Telephone/Internet orders should be made, with payment, directly to Show location. Service Desk: An exhibitor's service desk will be located in the exhibit hall to service the needs of exhibitors. Please refer to the Form List provided in the online service kit for additional services offered. Assistance: If you have any questions or need assistance, please contact General Exposition Services at: Phone: (610) 495-8866 Fax: (610) 495-8870 Email: [email protected] Exhibiting Company: ____________________ Booth Number: ____________________ BACK Payment Authorization Form (This form must be included with your order!) Advanced Discount Deadline Date: Friday, February 19, 2016 205 Windsor Road . Limerick Business Center Pottstown, PA 19464 Phone: 610-495-8866 . Fax: 610-495-8870 Email: [email protected] World Fishing & Outdoor Exposition Rockland County Community College March 10-13, 2016 Credit card information must be on file before any goods or services will be rendered. To receive discount pricing you must place your order by the advance discount deadline dates. A $50.00 surcharge will be added to your account for all declined credit cards. Any balance due on your account, including past due amount will be charged to the credit card provided. By signing below you are agreeing to all Terms & Conditions and General Exposition Services Limits & Liabilities set forth in this service kit. ENTER TOTALS: * Booth Package: ____________________ * Furniture and Accessories: ____________________ * Carpet: ____________________ SubTotal: ____________________ * Hardwall Unit: ____________________ * Tax: (8.375 %) ____________________ Freight Handling: ____________________ "Estimated" Total: ____________________ Labor: ____________________ Custom Cleaning: ____________________ Other: ____________________ * Note: Electrical, Telephone and Plumbing orders should be sent directly to the venue. NOTE: ALL ORDERS MUST BE ACCOMPANIED BY A CREDIT CARD, REGARDLESS OF PREFERRED METHOD OF PAYMENT Credit Card Information American Express Visa Mastercard Company Check Credit Card Number: ___________________________________ Expiration Date: _________________ Card Security Code: ______ Card Holder's Name (please print): ______________________________________________________________________ Billing Address (if different from address below): ______________________________________________________________________ Signature: ______________________________________________________________________ ______________________________________________________________________ Exhibitor Information (PLEASE PRINT CLEARLY, INFORMATION BELOW WILL BE USED FOR FINAL RECEIPT.) Exhibiting Company: ___________________________________ Ordered by: ___________________________________ Address: ___________________________________ City, State, Zip: ___________________________________ Phone: ___________________________________ Fax: ___________________________________ Email: ___________________________________ Date: _____________ Booth Number:__________________ BACK Discount Exhibitor Booth Package Advanced Deadline Date: Friday, February 19, 2016 205 Windsor Road • Limerick Business Center Pottstown, PA 19464 Phone: 610-495-8866 • Fax: 610-495-8870 Email: [email protected] World Fishing & Outdoor Exposition Rockland County Community College March 10-13, 2016 (Please refer to the Quick Facts Form for Show Colors.) The following items are available as a discount package for all exhibitors: Advance Show Package A Includes: • 1 - 6' Skirted Table • 1 - Chair • 1 - Wastebasket $95.00 $125.00 Package B Includes: • • • • $195.00 $245.00 1 - 6' Skirted Table 1 - Chair 1 - Wastebasket 1 - 10 x 10 Carpet Please select color choice for package (carpet and skirted table will be the same color) Choose a color: Black Blue Burgundy Grey Hunter Green Plum Red Teal Package A Quantity: _______ at a cost of $ _________ = Total $ ___________ Package B Quantity: _______ at a cost of $ _________ = Total $ ___________ Please transfer total to Payment Authorization form. Please note: These items are taxable. Exhibiting Company: _______________________ Booth Number: ______ BACK Furniture and Accessories Form DISCOUNT DEADLINE DATE: Friday, February 19, 2016 205 Windsor Road . Limerick Business Center Pottstown, PA 19464 Phone: 610-495-8866 . Fax: 610-495-8870 Email: [email protected] World Fishing & Outdoor Exposition Rockland County Community College March 10-13, 2016 Please see our Furniture & Accessories photos on the Exhibitor Services tab of our home page. Display Tables Booth Furnishings Furniture Qty. Advance Show Total Draped 30" Qty. Advance Show Total A-1 Bag Stand ___ $45.00 $55.00 ______ 4' x 24W x 30"H ___ $52.00 $68.00 ______ A-2 Literature Rack ___ $45.00 $55.00 ______ 6' x 24W x 30"H ___ $62.50 $78.50 ______ 8' x 24W x 30"H ___ $73.00 $89.00 ______ A-3 Clothes Tree ___ $22.50 $29.00 ______ A-4 Aluminum Easel ___ $20.00 $29.50 ______ A-5 22" x 28" Sign Holder ___ $30.50 $38.00 ______ Draped 42" A-6 Wastebasket ___ $7.50 $12.50 ______ 4' x 24W x 42 "H ___ $73.00 $88.00 ______ A-8 6ft. ShowCase ___ $295.00 $350.00 ______ 6' x 24W x 42 "H ___ $83.00 $99.00 ______ A-9 Raffle Drum ___ $75.00 $85.00 ______ 8' x 24W x 42 "H ___ $94.00 $109.00 ______ E-1 Contemporary Arm Chair ___ $52.50 $62.50 ______ E-2 Contemporary Side Chair ___ $49.50 $59.50 ______ Undraped Tables E-3 Swivel Desk Chair ___ $75.00 $85.00 ______ 4' x 24W x 30"H ___ $25.00 $37.00 ______ E-4 Executive Desk Chair ___ $85.00 $95.00 ______ 6' x 24W x 30"H ___ $30.00 $42.00 ______ 8' x 24W x 30"H ___ $34.50 $46.00 ______ Raise Table to 42" ___ $25.00 $30.00 ______ Skirt Table 4th Side ___ $25.00 $30.00 ______ S-1 Modern Arm Chair ___ $38.00 $47.00 ______ S-2 Vinyl Side Chair ___ $32.00 $42.00 ______ S-3 Upholstered Stool ___ $39.00 $49.00 ______ S-4 24" x 15" Modern Table ___ $47.00 $67.00 ______ S-5 30" x 30" Conference Table ___ $67.50 $87.50 ______ Skirt Color: (please circle) Blue Red Black Grey Teal Burgundy Hunter Green Plum Gold White S-6 30" x 42" Pedestal Table ___ $75.00 $85.00 ______ All tables are covered with white vinyl. Chrome Stanchions ___ $30.00 $40.00 ______ White Chain ___ $1.50 ft. $1.75 ft. ______ 4 x 8 Pegboard - White ___ $75.00 $95.00 Folding Chair ___ $15.00 $25.00 ______ 4 x 8 Tackboard - Oak ___ $85.00 $105.00 ______ Risers / Special Drapery ______ Special Colors are available and priced on request FOR PEGBOARDS ONLY! Draped Risers Qty. Advance Show 4' x 10" Wide x 11"H ___ $29.50 $45.00 ______ 6' x 10"Wide x 11"H ___ $39.00 $55.00 ______ (All risers are draped in white vinyl) 8' Column & Base ___ $20.00 $25.00 ______ Telescopes ___ $9.50 $12.50 ______ ___ $3.00 $4.00 ______ Special Drapery 3' High Drape / per run ft. Pegboards and Tackboards 8' High Drape / per run ft. ___ $4.50 $6.50 ______ * 12' High Drape / per run ft. ___ $7.50 $8.50 ______ Color: (please circle) Blue White Red Grey Black Burgundy Teal Hunter Green Plum *Limited Colors - please call. Exhibiting Company: _______________________ Price does not include push pins, pegboard hooks, and/or tacks. ** Please note: Show Color Will be Used if No Other Color is indicated ** ~ Terms ~ Discount prices only apply to orders with payment in full received at the above address prior to the order deadline date on the enclosed forms. All charges for service and/or equipment must be paid in advance by credit card - American Express, Visa or Mastercard. All prices are subject to applicable taxes. Charges for rentals include delivery to your space, installation only as specified, and removal at close of exhibit. Cancellation of equipment delivered will be subject to a 50% cancellation charge for labor involved. Total: _____________ Please transfer this total to the Payment and Charge Form. Booth Number: ______ BACK Carpet Rental Form DISCOUNT DEADLINE DATE (standard carpets): Friday, February 19, 2016 ORDER DEADLINE (plush carpets): Friday, February 12, 2016 205 Windsor Road . Limerick Business Center Pottstown, PA 19464 Phone: 610-495-8866 . Fax: 610-495-8870 Email: [email protected] World Fishing & Outdoor Exposition Rockland County Community College March 10-13, 2016 Please see our Carpet color choices on the Exhibitor Services tab of our home page. Orders MUST be received by the deadline date above to guarantee delivery. Rental includes installation, front edge taping and removal at the close of the show. If carpet is ordered in multiples of two or more, the carpets are not guaranteed to be a color match. Prices include taping front aisle only. Standard Size Booth Carpet Size 10' x 10' 10' x 20' 10' x 30' 10' x 40' 10' x 50' 10' x 60' Advance $95.00 $180.00 $255.00 $330.00 $405.00 $510.00 Show $120.00 $230.00 $295.00 $398.00 $580.00 $680.00 Quantity ___ ___ ___ ___ ___ ___ Total _______ _______ _______ _______ _______ _______ Custom Size Booth Carpet This nylon carpet is cut specifically to your booth measurements. Please select color: Black Blue Red Grey Plum Teal Burgundy Hunter Green Pepper Cayenne Blue Jay Rain Forest * Show color will be used if color choice is not indicated. Carpet Size ______ ft. x ______ ft. = Total Sq. Ft. _____ Sq. Ft. @ Advance $1.50 Show $1.95 = ________ Total Cost Please select color: Plush Booth Carpet - 100 Sq. Ft. Minimum (special order) This luxurious deep pile nylon carpet is cut specifically to your booth measurements. Orders MUST be received by the deadline date above to guarantee delivery. Charcoal Carpet Size ______ ft. x ______ ft. = Total Sq. Ft. _____ Sq. Ft. @ Advance $3.10 Show $4.05 Cardinal Platinum = ________ Total Cost Foam Padding - 100 Sq. Ft. Minimum 9/16" foam padding for added comfort. Rental includes installation and removal. Padding Size ______ ft. x ______ ft. = Total Sq. Ft. Advance Show _____ Sq. Ft. @ $0.85 $0.95 = ________ Total Cost Plastic Covering for protection Includes installation and removal. Covering Size ______ ft. x ______ ft. = Total Sq. Ft. Advance Show _____ Sq. Ft. @ $1.00 $1.25 Mocha Beige Navy Ivory Black Nu Blue Cancellation Policy - Plush carpet and custom size booth carpet cancelled after being cut will be charged at 100%, all other carpet cancellations will be charged at 50% of original price after move-in begins and 100% of original price after installation. Total Amount: _____________ Please transfer this total to the Payment Authorization Form. = ________ Total Cost Exhibiting Company: ____________________________ Booth Number: _________ BACK Custom Cleaning Order Form Advanced Discount Deadline Date: Friday, February 19, 2016 205 Windsor Road . Limerick Business Center Pottstown, PA 19464 Phone: 610-495-8866 . Fax: 610-495-8870 Email: [email protected] World Fishing & Outdoor Exposition Rockland County Community College March 10-13, 2016 All advance orders will be billed to the exhibitor if the Service Desk is not notified, no later than opening day, that the service was not performed. The Building Management provides general cleaning of the exhibit hall. If you require booth cleaning, you must contract for it by using this form, or arrange for it at the Service Desk upon arrival. We will require the following Service: Vacuuming before opening of exhibit & daily thereafter: Advance Show $0.32 per sq. / ft. per day $0.40 per sq. / ft. per day Cleaning Service: Opening (one time)______ Opening & Daily (100 sq. ft. minimum) ______ Sq. Ft. (length x width) _________ # of show days ______ Total Amount: $ _____________ Please transfer total to the Payment Authorization Form. * TERMS * All charges for services must be paid in advance. All prices are subject to applicable taxes. Important: All orders must be paid in advance with a credit card included on the Payment Authorization Form. Exhibiting Company: _______________________ Booth Number: ______ BACK Hardwall Rental Unit Order Form Order By (to avoid additional charges): Friday, February 12, 2016 205 Windsor Road • Limerick Business Center Pottstown, PA 19464 Phone: 610-495-8866 • Fax: 610-495-8870 Email: [email protected] World Fishing & Outdoor Exposition Rockland County Community College March 10-13, 2016 Please see our Modular / Hardwall Rental Unit Photos on the Exhibitor Services tab of our home page for the choice of units available. Orders received after advance discount deadline date will be subject to a 25% surcharge. All Hardwall Rental Packages include: Installation and Dismantling Labor, Standard Header Copy (black lettering with white background), and choice of Panel Color. PLEASE NOTE: The following items are NOT included - Carpet, Furnishings, Counters, Shelves, Lighting and Electrical Service. HEADER COPY (Logo not included): ______________________________________________________________ HARDWALL UNITS REQUESTED: GEN 1 - TableTop (table not included) $ 650.00 Quantity ____ Total Price _______________ GEN 2 - 10' Backwall Unit B $ 1,315.00 Quantity ____ Total Price _______________ GEN 3 - 10 x 10 Modular Unit SR $ 1,595.00 Quantity ____ Total Price _______________ GEN 4 - 10 x 20 Standard Unit B $ 2,690.00 Quantity ____ Total Price _______________ GEN 5 - 10 x 20 Custom Unit D $ 2,950.00 Quantity ____ Total Price _______________ Curved Counter $ 275.00 Quantity ____ Total Price _______________ Shelves $ 35.00 Quantity ____ Total Price _______________ 1 Meter Rectangular Counter $ 250.00 Quantity ____ Total Price _______________ 2 Meter Rectangular Counter $ 295.00 Quantity ____ Total Price _______________ Spotlights $ 45.00 Quantity ____ Total Price _______________ PLEASE SELECT PANEL COLOR :*Grey _____ White_____ Total Amount: _____________ Please transfer this total to the Payment Authorization Form. * These panels are Fabric / Velcro acceptable Custom Color Panels are available. Please call our office for details - 610.495.8866. All charges for service and/or equipment must be paid in advance by check or Credt Card - American Express, Visa or MasterCard. All prices subject to applicable taxes. Charges for rentals listed include delivery to your space, installation only as specified, and removal at close of exhibit. Cancellation of equipment delivered will be subject to a 50% cancellation charge for labor involved. Exhibiting Company: _______________________ Booth Number: ______ BACK Important Shipping Information 205 Windsor Road • Limerick Business Center Pottstown, PA 19464 Phone: 610-495-8866 • Fax: 610-495-8870 Email: [email protected] World Fishing & Outdoor Exposition Rockland County Community College March 10-13, 2016 IMPORTANT INFORMATION NO Shipments will be accepted in advance of scheduled move-in times at the Rockland County Community College . Shipments being delivered directly to the Rockland County Community College for your booth must be scheduled to arrive beginning Tuesday, March 8, 2016. All shipments must be prepaid and addressed in the following manner: World Fishing & Outdoor Exposition c/o General Exposition Services Exhibiting Company Name Booth # ____ SUNY Rockland Community College Field House c/o General Exposition Services 145 College Drive Suffern, NY 10901 NOTE: Freight delivered to Show Site prior to Tuesday, March 8, 2016 will not be accepted and returned to sender. YOUR COOPERATION IS APPRECIATED! BACK Shipping Information 205 Windsor Road . Limerick Business Center Pottstown, PA 19464 Phone: 610-495-8866 . Fax: 610-495-8870 Email: [email protected] World Fishing & Outdoor Exposition Rockland County Community College March 10-13, 2016 Shipping Information -Read the "General Exposition's Limits of Liability and Responsibility" for expanded information . We recommend you use a carrier specializing in trade shows. Exhibit material is time-sensitive, and experience counts. • Outgoing Shipments - Shipping Information, bills of lading or labels will be available at the General Exposition Service Desk. Exhibitors selecting non-official carriers will need to make their own arrangements for pick-up. If you wish to use your own carrier, you must fill out our Bill of Lading with your carrier name. You must call them to schedule your pick up and they must check in at the General Exposition Service Desk 2 hours prior to floor closing time. If your carrier does not show to pick up your freight within the allotted time, your freight will be forced out through our "house" carriers. YRC and UPS are our "house" carriers. You must fill out the appropriate Bill of Lading for the carrier you wish to use. When your booth is completely packed and ready for shipment, bring the completed Bill of Lading back to the General Exposition Service Desk. • Shipping Charge-Please prepay all shipping charges. General Exposition Services cannot accept or be responsible for collect shipments. • Bills of Lading -All shipments must have a bill of lading or delivery slip showing the number of pieces, weight, and type of merchandise. Upon shipping, immediately send copies of bills of lading to General Exposition Services and your on-site representative. Handling charges are based on the weight of the material. Certified weight receipts are required for all shipments. General Exposition will estimate weight for private vehicles without certified weight receipts. Charges will be based on this estimation and no adjustments can be made. Separate mixed van shipments between crated and uncrated and clearly identify the weights of each on the bill of lading. Otherwise General Exposition Services will invoice the entire load at the Uncrated rate and will be unable to adjust charges later. • Consignment-All shipments must be consigned c/o General Exposition Services to enable us to accept them for handling. Convention centers and hotels will not accept direct shipments consigned to them, as they have no facilities for receiving or storing freight. • Certified Weight Receipts -The weights of your vehicle empty and loaded must be documented with certified weight receipts for billing purposes. General Exposition Services will unload all shipments after your driver submits certified weight receipts at the receiving site. • Labor and Equipment -Labor and equipment for unloading and loading are included with General Exposition Services Material handling rates for services. Labor and equipment will be available for uncrating, unskidding, assembling, positioning, leveling, dismantling, recrating and reskidding machinery and/or equipment of exhibitors. Place your orders for this labor in the labor order form section of this Exhibitor Service Kit. • Empty Labels -Shipping cartons will be picked up, stored and returned after the show if they are affixed with empty labels by the exhibitor. These labels are available at the service desk and are for empty storage only. • Return to Warehouse (optional )-After the show, General Exposition can provide delivery to the warehouse, storage of materials and loading on outbound carriers. Call us at the above phone number or stop in during the show at the General Exposition Services Desk for price quotes. BACK Shipping 101 205 Windsor Road . Limerick Business Center Pottstown, PA 19464 Phone: 610-495-8866 . Fax: 610-495-8870 Email: [email protected] World Fishing & Outdoor Exposition Rockland County Community College March 10-13, 2016 Exhibiting at a tradeshow can be costly. When a company purchases a booth space, it is just the beginning of the expenses that typically include shipping freight, furniture rental, and material handling. The seasoned exhibitor can tell you that material handling, often referred to as "drayage," is sometimes the most costly item on the list. In many cases, the exhibitor is paying for surcharges he does not understand. By understanding what drayage is and how service contractors establish their rates, you will be able to save money by avoiding unnecessary charges. Outlined below are some of the most commonly asked questions about drayage. WHAT IS DRAYAGE? Simply stated, drayage is the moving of materials from point A to point B. Whether your materials are sent in advance to the service contractor's warehouse or directly to show site, they still need to get to your booth after the carrier drops them off. Paying for drayage entitles you to have your freight taken to your booth from the loading dock, empty containers stored during the show, empty containers returned to your booth at the close of the show, and your freight carried back to the loading dock and loaded onto the carrier at the conclusion of the show. Then you arrange for a carrier to pick up your exhibit materials for transport to the next destination. There is usually a 200 pound minimum per shipment charge for drayage. CAN MATERIALS BE HAND CARRIED TO MY BOOTH? In most major cities, union labor has exclusive rights to the loading dock. The total weight and size of the display plus the union regulations regarding drayage for that city will determine if items can be hand carried to avoid paying for drayage. However, if you think you can hand carry your display onto the show floor, it has to be brought in through the front entrance. To avoid any surprises or confusion, please check the union regulations in the Exhibitor Service Manual. If you hand carry your items, the empty containers may be stored during the show for a fee. HOW ARE DRAYAGE RATES DETERMINED? Since union labor is used to move freight, General Exposition Services must set the rate based on the labor rate in that city. Drayage rates also reflect the cost of empty storage space and the overall cost to produce the tradeshow. Drayage rates will vary depending on move-in and move-out times. HOW CAN I SAVE MY COMPANY MONEY? Read your Exhibitor Service Manual and pay close attention to the shipping instructions. Be aware of any surcharges that may be imposed for special handling or late shipments. Please pay close attention to deadline dates. If warehouse shipments arrive too early or miss the deadline date, there will be an additional surcharge of 25%. General Exposition Services usually allows shipments to arrive at the advance warehouse up to 30 days from the first move-in date. SHOULD I SHIP TO THE ADVANCE WAREHOUSE OR SHOW SITE? When possible, ship in advance to the warehouse. Even though the drayage charges are typically higher, there are benefits. You can confirm receipt of your shipment with General Exposition Services before the show, adding to your peace of mind. In addition, freight sent to the warehouse is unloaded prior to exhibitor move-in. Therefore, your freight will be in your booth upon your arrival. You can begin setting your exhibits as soon as you arrive, which can save you time and labor during set-up. It is worth the added expense in order to reduce problems at show site. Exhibiting Company: ____________________ Booth Number: ____________________ BACK Freight Handling Order Form (Please see Freight Labeling for Address) ARRIVAL DATE FOR DIRECT SHIPMENTS: Tuesday, March 8, 2016 WAREHOUSE DISCOUNT DEADLINE DATE: Friday, February 19, 2016 205 Windsor Road . Limerick Business Center Pottstown, PA 19464 Phone: 610-495-8866 . Fax: 610-495-8870 Email: [email protected] World Fishing & Outdoor Exposition Rockland County Community College March 10-13, 2016 Recommended Carrier: YRC (1-800-610-6500) Warehouse receiving hours: Monday-Friday 8:30 AM to 11:45 AM and 12:30 PM to 4:30 PM Material Handling Rates - ROUND TRIP RATES, PER SHIPMENT. USE INCOMING WEIGHT ONLY AND ROUND UP TO THE NEXT 100 LBS. ** Rates are subect to surcharges (See Below)** Certified weight tickets are required for inbound shipments, if not provided, General Exposition Services estimated weights will be used. RATE CLASSIFICATIONS STANDARD RATES Rate per 100 lbs Rate per 200 lb min ADVANCE Shipments to Warehouse boxed or crated $55.00 $110.00 DIRECT Shipments to Exhibit Site boxed or crated $50.00 $100.00 N/A N/A DIRECT Shipments to Exhibit Site uncrated SMALL PACKAGE DESCRIPTION Price Small Package, 1st Carton - Per Shipment, Maximum weight is 30lbs per shipment A small package is a shipment totaling any number of pieces with a combined weight not to exceed 30lbs that is received on the same day, from the same shipper and delivered by the same carrier. Cartons and envelopes received without documentation will be delivered without guarantee of piece count or condition. Only Federal Express and UPS shipments can be considered as small packages. N/A Small Package, Each Additional Carton - Per Shipment N/A x Quantity ESTIMATED WEIGHT = Total Price Total Estimated Weight: ____________ Estimated Cost for Freight Handling: _____________ Please transfer this total to the Payment Authorization Form. FREIGHT WILL NOT BE ACCEPTED AT THE WAREHOUSE AFTER: Monday, March 7, 2016 OVERTIME SURCHARGES A 25% ($25.00 minimum) late charge will apply if... • Freight is received after advance discount deadline date to warehouse A 25% overtime surcharge for every occurrence will apply if... • Show move-in or move-out hours, dates or times occur on overtime. • Inbound freight arrives after 4:30 PM on weekdays (Overtime - Monday-Friday before 8:30 AM and after 4:30 PM - All day Saturday, Sunday and Holidays) • Inbound shipments are unloaded on overtime • Outbound shipments are loaded on overtime • Warehouse freight must be moved to exhibit site on overtime due to scheduling conflict beyond the control of General Exposition Services. • Freight must be moved out of the exhibit site on overtime due to scheduling conflict beyond the control of General Exposition Services. TERMS Prices only apply to orders with payment in full received at the above address prior to the order advance deadline date on the enclosed forms. All charges for service and/or equipment must be paid in advance by credit card - American Express, VISA or Mastercard. All shipments must be prepaid, collect shipments will be refused. Exhibiting Company: _______________________ Booth Number: _________ BACK Freight Handling Special Services Advanced Discount Deadline Date: Friday, February 19, 2016 205 Windsor Road . Limerick Business Center Pottstown, PA 19464 Phone: 610-495-8866 . Fax: 610-495-8870 Email: [email protected] World Fishing & Outdoor Exposition Rockland County Community College March 10-13, 2016 The following freight handling special services are available through General Exposition Services. EMPTY STORAGE Those exhibitors who elect to hand carry in one trip items into the exhibit hall without the assistance of General Exposition Services may acquire on-site storage for empty containers based on the following rates: $10.00 per carton, $20.00 per fiber case. This service includes removing empties from your booth, storing them during the show and returning them to your booth after show closing. MOBILE UNIT SPOTTING Exhibitors who wish to bring a motorized vehicle into the exhibit hall will be required to hire General Exposition Service's supervision services at the rate of $75.00 round-trip per mobile unit. A General Exposition Service's representative will escort each vehicle into and out of the exhibit facility in order to provide safe access and to minimize liabilities. DRAYAGE BACK TO WAREHOUSE Materials left in the exhibit hall with no disposition or materials returned to the General Exposition Services warehouse at the exhibitor's request will be charged at a rate of $50.00 per 100 pounds (CWT). A 200-pound minimum will apply to all such shipments. Exhibitors whose materials are returned to the General Exposition Services warehouse are responsible for making outbound shipping arrangements from the General Expositions Services warehouse to the final destination. SHRINK-WRAP SERVICE Shrink-wrapping is available at a cost of $25.00 per skid. BANDING SERVICE Banding is available at a cost of $2.00 per ft. For more information on freight handling services provided by General Exposition Services, please contact our Customer Service Department at 610-495-8866. Cartons # of pieces _______ Estimated $ Total _______ Fiber Case # of pieces _______ Estimated $ Total _______ Mobile Unit Spotting # of pieces _______ Estimated $ Total _______ Drayage # of pieces _______ Estimated $ Total _______ Shrink-wrap # of pieces _______ Estimated $ Total _______ Banding # of pieces _______ Please transfer totals to the Payment Authorization form. Estimated $ Total _______ Exhibiting Company: _______________________ Booth Number: _________ BACK Freight Handling / Labeling Information 205 Windsor Road • Limerick Business Center Pottstown, PA 19464 Phone: 610-495-8866 • Fax: 610-495-8870 Email: [email protected] World Fishing & Outdoor Exposition Rockland County Community College March 10-13, 2016 General Exposition Services, Inc. is prepared to receive your shipment either in advance at our warehouse or, if applicable, directly at the exhibit site. You may ship via the carrier of your choice. Rates are based on the incoming weight of shipments. For rates and arrival deadlines, see the Freight Handling Order Form. ADVANCE SHIPMENTS TO GENERAL EXPOSITION SERVICES, WAREHOUSE - CRATES, CARTONS & FIBER CASES RATES INCLUDE: • • • • • • Unloading crated materials. The warehouse cannot receive uncrated shipments. Storing at the warehouse for up to 30 days. Reloading onto trucks and delivery to the exhibit site. Unloading materials and delivery to your booth. Picking up, storing and returning empty shipping containers. Reloading equipment for return to your specified destination. Complete the bill of lading and consign as follows All crates, cartons, and fiber cases must be labeled as follows: Name of Exhibiting Company Your Booth Number World Fishing & Outdoor Exposition General Exposition Services Limerick Business Center 205 Windsor Road Pottstown, PA 19464 ADVANCE DISCOUNT DEADLINE DATE: Friday, February 19, 2016 DIRECT SHIPMENTS TO EXHIBIT SITE RATES INCLUDE: • Unloading materials and delivery to your booth. • Picking up, storing and returning empty shipping containers. • Reloading equipment for return to your specified destination. Complete the bill of lading and consign as follows All crates, cartons, and fiber cases must be labeled as follows: Name of Exhibiting Company Your Booth Number World Fishing & Outdoor Exposition SUNY Rockland Community College Field House c/o General Exposition Services 145 College Drive Suffern, NY 10901 DIRECT ARRIVAL DATE: Tuesday, March 8, 2016 RUSH! Exhibition Freight RUSH! Exhibition Freight From:____________________________________ From:____________________________________ ____________________________________________ ____________________________________________ ____________________________________________ ____________________________________________ To: ______________________________________ To: ______________________________________ (Exhibiting Company) (Booth) (Exhibiting Company) (Booth) World Fishing & Outdoor Exposition World Fishing & Outdoor Exposition General Exposition Services Limerick Business Center 205 Windsor Road Pottstown, PA 19464 General Exposition Services Limerick Business Center 205 Windsor Road Pottstown, PA 19464 Warehouse Discount Arrival Date: Warehouse Discount Arrival Date: Friday, February 19, 2016 Carrier:___________________________________ Friday, February 19, 2016 Carrier:___________________________________ Number of Pieces:______________________ Number of Pieces:______________________ RUSH! Exhibition Freight From:____________________________________ ____________________________________________ ____________________________________________ To: ______________________________________ (Exhibiting Company) (Booth) World Fishing & Outdoor Exposition General Exposition Services Limerick Business Center 205 Windsor Road Pottstown, PA 19464 Warehouse Discount Arrival Date: Friday, February 19, 2016 Carrier:___________________________________ Number of Pieces:______________________ ADVANCE WAREHOUSE RUSH! Exhibition Freight RUSH! Exhibition Freight From:____________________________________ From:_____________________________________ ____________________________________________ _____________________________________________ ____________________________________________ _____________________________________________ To: ______________________________________ To: _________________________________________ (Exhibiting Company) (Booth) (Exhibiting Company) (Booth) World Fishing & Outdoor Exposition World Fishing & Outdoor Exposition SUNY Rockland Community College Field House c/o General Exposition Services 145 College Drive Suffern, NY 10901 SUNY Rockland Community College Field House c/o General Exposition Services 145 College Drive Suffern, NY 10901 Direct arrival date: Tuesday, March 8, 2016 Direct arrival date: Tuesday, March 8, 2016 Carrier:___________________________________ Number of Pieces:______________________ Carrier:_____________________________________ Number of Pieces:_______________________ RUSH! Exhibition Freight From:___________________________________ ____________________________________________ ____________________________________________ To:_______________________________________ (Exhibiting Company) (Booth) World Fishing & Outdoor Exposition SUNY Rockland Community College Field House c/o General Exposition Services 145 College Drive Suffern, NY 10901 Direct arrival date: Tuesday, March 8, 2016 Carrier:___________________________________ Number of Pieces:______________________ DIRECT TO SHOW SITE STRAIGHT BILL OF LADING – SHORT FORM – ORIGINAL – NOT NEGOTIABLE INSTRUCTIONS: COMPLETE AND RETURN BILL OF LADING TO SERVICE DESK WHEN MATERIALS ARE PACKED AND READY FOR SHIPMENT. Please bring (3) completed copies of the Bill of Lading with you to Show Site. A.M. Date/Time Received _______________________P.M. RECEIVED, subject to the classifications and tariffs in effect on the date of the issue of this Bill of Lading, Shipper’s No. ________________________ FROM: Exhibiting Company Name __________________________________________________ Booth No. _______________ Shipping location (Exhibit Facility) _______________________________ City ____________________ State _______ Name of Event/Show __________________________________________________ Date Prepared _______________ the property described below, in apparent good order, except as noted (contents and condition of contents of packages unknown) marked, consigned, and destined as indicated below, which said carrier (the word carrier being understood throughout this contract as meaning any person or corporation in possession of the property under the contract) agrees to carry to its usual place of delivery at said destination, if on its own route, otherwise to deliver to another carrier on the route to said destination. It is mutually agreed, as to each carrier of all or any of said property over all or any portion of said route to destination, and as to each party at any time interested in all or any of said property, that every service to be performed hereunder shall be subject to all the terms and conditions of the Uniform Domestic Straight Bill of Lading set forth (1) in Uniform Freight Classification in effect on the date hereof, if this is a rail or a rail-water shipment, or (2) in the applicable motor carrier classification or tariff if this is a motor carrier shipment. Shipper hereby certifies that he is familiar with all the terms of said bill of lading, including those on the back thereof, set forth in the classification or tariff which governs the transportation of this shipment, and the said terms and conditions are hereby agreed to by the shipper and accepted for himself and his assigns. TO: Consigned to (Ship to) ______________________________________________________________________________ Attention _________________________________________________________________________________________ Destination (Street Address) _________________________________________________________________________ City _______________________________________________________________ State _________ Zip __________ METHOD: Truck Air Freight Van Line Other _____________________________ CARRIER: (if known) _______________________________________________________________________________ BY ACCEPTING THIS BILL OF LADING, GENERAL EXPOSITION SERVICES ASSUMES NO RESPONSIBILITY FOR SHIPMENT LEFT IN BOOTH BY EXHIBITOR. ALL MATERIALS ARE SUBJECT TO FINAL COUNT AND CORRECTION AT TIME OF ACTUAL REMOVAL FROM BOOTH. GENERAL EXPOSITION SERVICES RESERVES THE RIGHT TO RE-ROUTE ANY OUTGOING SHIPMENT VIA AN ALTERNATE CARRIER IN THE EVENT THE DESIGNATED CARRIER FAILS TO PICK UP THE SHIPMENT. GENERAL EXPOSITION SERVICES ASSUMES NO RESPONSIBILITY FOR MISDIRECTED SHIPMENTS AS A RESULT OF OLD SHIPPING LABELS WHICH REMAIN ON CONTAINERS. It is the shipper’s responsibility to state the National Motor Freight Classification Commodity Description; otherwise shipment shall be described as Exhibition Materials. No. Pieces Kind of Package, Description of Articles, Special Marks, and Exceptions Weight (Sub. to Cor.) Class or Rate Check Column Crates (Wooden) Exhibition Material N O I K D F Cartons (Cardboard) Subject to Section 7 of Conditions of applicable bill of lading, if this shipment is to be delivered to the consignee without recourse on the consignor, the consignor shall sign the following statement: The carrier shall not make delivery of this shipment without payment of freight and all other lawful charges. (Signature of Consignor) Fiber Cases/Trunks FREIGHT CHARGES PREPAID Skids/Pallets COLLECT Carpets (Color ____________________________) CHECKER SIGNATURE *If the shipment moves between two ports by a carrier by water, the law requires that the bill of lading shall state whether it is carrier’s or shipper’s weight. NOTE–Where the rate is dependent on value, shippers are required to state specifically in writing any agreed or declared value of the property. The agreed or declared value of the property is hereby specifically stated by the shipper to be not exceeding per TRAILER NO. DATE LOADED TIME LOADED FREIGHT CHARGES GUARANTEED BY: Shipper hereby certifies that he is familiar with all the terms and conditions of the said bill of lading, including those on the back thereof, set forth in the classification or tariff which governs the transportation of this shipment, and the said terms and conditions are hereby agreed to by the shipper and accepted for himself and his assigns. Shipper/Exhibitor _________________________________________________ Attention ____________________________ Permanent address of shipper: Street _____________________________________________________________________ City ___________________________________________________________ State _______________ Zip ___________ Shipper (signature) _______________________________________ Received in apparent good order, except as noted: Shipper (print name) ______________________________________ Carrier Name ____________________________________ Telephone No. ( ) _____________________________________ Agent/Driver _____________________________________ This Bill of Lading is to be signed by the shipper and agent of the carrier. Date ___________________________________________ AEL 5/96 BACK Forklift and Equipment Labor Advanced Discount Deadline Date: Friday, February 19, 2016 205 Windsor Road . Limerick Business Center Pottstown, PA 19464 Phone: 610-495-8866 . Fax: 610-495-8870 Email: [email protected] World Fishing & Outdoor Exposition Rockland County Community College March 10-13, 2016 Orders received after the advanced discount deadline date and orders placed at show site will be subject to a 25% surcharge. EQUIPMENT & LABOR RATES STRAIGHT TIME - 8:00 AM TO 4:30 PM Monday through Friday DOUBLETIME - 4:30 PM TO 8:00 AM Monday through Friday, all day Saturday, Sunday & Holidays CREW SIZE - Indicated below are MINIMUM crew requirements LIFT CAPACITIES vary based on lift and/or boom extension. Additional crew, equipment or larger equipment will be used if the supervisor deems it necessary to safely complete the installation and/or dismantling of a job and it will be charged accordingly. RIGGING MATERIALS, cable, clamps, shackles, turnbuckles, etc. are additional and will be charged accordingly. FORKLIFT (One Hour Minimum Per Forklift/Crew) Forklift Crew consists of the operator, rigger and helper. STRAIGHT TIME DOUBLETIME Forklift with Crew, Up to 2 tons/5,000 lb. Lift capacity $275.00 $475.00 Forklift with Crew, 2 tons/5,000 lb. to 4 tons/8,000 lb. Lift capacity $310.00 $510.00 Forklift with Crew, 4 tons/8,000 lb. to 6 tons/10,000 lb. Lift capacity QUOTED ON REQUEST BOOM LIFTS *Condor Snorkel-Cherry Picker (One Hour Minimum Per Lift/Crew) Lift crew consists of the operator, rigger and helper Boom Lift with crew, Up to 200 lb. Lift capacity $350.00 $485.00 CRANES (Four Hour Minimum Per Crane/Crew) Crane crew consists of the operator and two riggers. Crane with Crew, Up to 30 tons/60,000 lb. Lift capacity QUOTED ON REQUEST Crane with Crew, Over 30 tons/60,000 lb. Lift capacity ASSEMBLY & ADDITIONAL Crew Labor (One Hour Minimum Per Person) Rigger Foreman $85.00 $170.00 Rigger $164.00 $82.00 FOR INSTALLATION, we will require the following: ______________________________ Describe Work to be Done: Type of Equipment: ______________________________________________________________________ Lift Capacity: Date: __________ ____________ Time: __________ Day: __________ # of Crews: __________x Approx. Hours: __________ Total Hours: __________ @ Hourly Rate: __________ = TOTAL ESTIMATED COST__________ FOR DISMANTLE, we will require the following: ______________________________ Describe Work to be Done: Type of Equipment: ______________________________________________________________________ Lift Capacity: Date: __________ ____________ Time: __________ Day: __________ # of Crews: __________x Approx. Hours: __________ Total Hours: __________ @ Hourly Rate: __________ = TOTAL ESTIMATED COST__________ Estimated Total Amount: __________________ Please transfer this total to the Payment and Charge Form. Exhibiting Company: _______________________________ Booth Number: ______ BACK Forklift Labor Loading/Unloading Advanced Discount Deadline Date: Friday, February 19, 2016 205 Windsor Road • Limerick Business Center Pottstown, PA 19464 Phone: 610-495-8866 • Fax: 610-495-8870 Email: [email protected] World Fishing & Outdoor Exposition Rockland County Community College March 10-13, 2016 4000 # Capacity Forklift w/Operator (All services are 1 hour minimum for Loading and Unloading.) $145 each for Unloading/Loading (Straight time)* $185 each for Unloading/Loading (Overtime)** *Straight time is Monday through Friday, 8:00 AM - 4:30 PM **Overtime consists of all hours Saturday, Sunday, Holidays, and Monday through Friday before 8:00 AM and after 4:30 PM. All rigging, material handling labor and forklift operations must be picked up at the Exhibitor Service Desk. All work is to be performed under the supervision of an authorized exhibitor representative. Orders received after the advance discount deadline date and orders placed at the show will be subject to a 25% surcharge. To qualify for Forklift Rates: • • • • Must arrive on own company vehicle Must be equipment or machinery Must not require the storage of empty crates, pallets or packing Combined shipments of equipment and display items will be charged accordingly (Equipment at hourly rate, display items at cwt.) Date Required: ____________________________ Equipment to be moved in: _______________________________________________ _______________________________________________ _______________________________________________ _______________________________________________ _______________________________________________ Approximate Weight: ____________________________ Estimated Total Amount: ____________________________ IMPORTANT: All orders must be paid in advance with a credit card included on the Payment Authorization Form. Exhibiting Company: _______________________ Booth Number: ________ BACK Set-Up & Dismantle Labor Order Form Advanced Discount Deadline Date: Friday, February 19, 2016 205 Windsor Road . Limerick Business Center Pottstown, PA 19464 Phone: 610-495-8866 . Fax: 610-495-8870 Email: [email protected] World Fishing & Outdoor Exposition Rockland County Community College March 10-13, 2016 In the interest of prompt and efficient processing of exhibitors labor requirements for set-up and dismantling of exhibits, it is urged that advance notice be provided on this form. Orders received at the show will be processed after advance orders in all cases. Orders received after advanced discount deadline date and orders placed at show site will be subject to a 25% surcharge. Display persons are assigned to orders at 8:00 AM daily and completion time of first assignments is uncertain. Therefore, starting times after 8:00 AM cannot be guaranteed, although we will make every attempt to provide labor at requested times. You must call for labor at the service desk and bring display person back to the service desk when finished to check in labor. Failure to call for labor at requested time will result in a one-hour charge per display person requested, unless a 24 hour advance written notice is provided. If installation labor is used, dismantle labor is also required. SERVICE #1 To save you time and personal supervision, we suggest Service #1, using our qualified personnel, trained to erect your display prior to your arrival. [___ ] You are authorized to erect our display prior to our arrival. For your information, we are forwarding blueprints, photographs or instructions. Where possible, all work should be done on straight time. In the event of shortage in shipment, or damage, please contact our representatives immediately for instructions. A supervision charge of 30% will be added to our bill for carpenters furnished at the rate shown below. [___ ] We will use the same service to dismantle and pack our exhibit. Before the end of the Show, shipping instructions, address, and waybill will be left at the service desk. A supervision charge of 30% will be added to our bill for carpenters furnished at the rate shown below. SERVICE #2 [___ ] We would like ___ carpenters available on _______________________ (date) at _______ (AM / PM) for approximately ___ hours to erect our display under the supervision of our representative. [___ ] We would like ___ carpenters available on _______________________ (date) at _______ (AM / PM) for approximately ___ hours to assist our representative in dismantling and packing our exhibit. EXHIBITORS MUST COME TO THE SERVICE DESK TO SIGN IN AND OUT FOR MEN REQUIRED CARPENTER RATES Straight Time $75.00 per hour Overtime * $105.00 per hour *After 4:30 PM Daily and all day Saturday Doubletime ** N/A **Sunday and all holidays NOTE: Starting time for all labor is 8:00 AM - One hour minimum per man. One hour increments thereafter. PAYMENT POLICY: General Exposition Services requires all labor orders to have a credit card on file (VISA, MasterCard or American Express). Service charge of 1% on unpaid balance per month starts 20 days after invoice date. Estimated Total: ______________ Please transfer this total to the Payment Authorization Form. Exhibiting Company: _______________________ Booth Number: ________ BACK Signs and Banners Installation Form Advanced Discount Deadline Date: Friday, February 19, 2016 205 Windsor Road . Limerick Business Center Pottstown, PA 19464 Phone: 610-495-8866 . Fax: 610-495-8870 Email: [email protected] World Fishing & Outdoor Exposition Rockland County Community College March 10-13, 2016 INSTRUCTIONS All hanging signs must conform to Show Management rules and regulations and facility limitations. All overhead hanging signs or banners must be handled by General Exposition Services. Overhead hanging signs must be sent in separate containers directly to General Exposition Service's Warehouse labeled as HANGING SIGNS. Hanging anchor points must be pre-fabricated and ready for use. Electrical signs must be in working order and in accordance with the National Electrical Code. Electrical Service requirements must be ordered in advance. Orders received after the advanced discount deadline date and orders placed at show site will be subject to a 25% surcharge. Sign Description, Size & Weight For signs other than banners, include blueprint or drawing containing detailed information so hanging anchor points can be determined.) Type: ______ Cloth Banner ______ Metal or Wood ______ Other Size: Length ______ Width ______ Height ______ Shape: ______ Square _______ Triangle ______ Rectangle ______ Other Weight of sign: ______ Does your sign require: ______ Electricity ______ Assembly (If assembly is required, set up plans must be provided.) Placement Please forward a diagram of your booth space indicating how far in from each boundary you would like your sign placed. The ceiling structure and relation to the support beams may require your sign to be moved from your specified location. Number of feet from floor to bottom of sign: _____________ MUST BE ORDERED IN ADVANCE Equipment With Crew Rates are per lift and crew per hour Scissors lift with crew (up to 400 lb lift capacity) Straight Time: $295.00 Overtime: $420.00 One hour minimum per lift and crew Doubletime: $510.00 Straight Time: 8:00 AM TO 4:30 PM, Monday - Friday Overtime: 4:30 PM TO 8:00 AM, Monday - Friday and all day Saturday Doubletime: All Day Sunday & Holidays Crew Size: Minimum of three people, Operator, Riggers and Helper Materials: Cable, Clamps, etc. additional and charged accordingly Installation Estimate: _____ Hours x _____ Hourly Rate = ________ Total Estimated Cost Dismantle Estimate: _____ Hours x _____ Hourly Rate = ________ Total Estimated Cost Estimated Total Amount: ____________ Please transfer this total to the Payment Authorization Form. Supervision for installation and dismantling of overhead hanging signs can be provided by General Exposition Services, your company representative or display house. Please indicate method of supervision your require: ____ Exhibit Personnel ____ Display House ____ General I & D (Additional crew and/or equipment will be used if the supervisor deems it necessary to safely complete the installation and/or dismantling of a job and it will be charged accordingly.) Quick Tip for Easy Exhibiting We strongly recommend signs be shipped to our warehouse in advance to avoid delays. If you have questions or need assistance in completing your order, please contact General Exposition Services at: 610.495.8870 Exhibiting Company: _______________________ Booth Number: ______ BACK Special Signs 205 Windsor Road • Limerick Business Center Pottstown, PA 19464 Phone: 610-495-8866 • Fax: 610-495-8870 Email: [email protected] Qty World Fishing & Outdoor Exposition Rockland County Community College March 10-13, 2016 Price List & General Information 10 Words or Less _______ 7" x 11" $34.00 _______ 9" x 44" $44.00 _______ 11" x 14" $49.00 _______ 14" x 22" $60.00 _______ 14" x 28" $72.00 _______ 22" x 28" $87.00 _______ 14" x 44" $87.00 _______ 20" x 60" $127.00 _______ 28" x 44" $150.00 1. Copy exceeding 10 words will be charged at the rate of $0.75 per word. 2. Cardboard easel backs at $2.25 each. 3. A sales tax will be added where applicable. 4. When a card is to be done with special care such as color card and paint, glitter, trademarks or logos duplicated, an additional charge will be made. Advance quotations will be sent upon request. 5. Signs ordered on Saturday, Sunday, Holidays and 72-hours prior to Set-up of exhibit are subject to Overtime Charge of 50%. _______ 40" x 60" $190.00 Indicate Sign Copy Below Vertical: __________________________________ _________________________________________________ Horizontal: __________________________________ _________________________________________________ Card Color: __________________________________ _________________________________________________ Lettering Color: __________________________________ Easel Back: __________________________________ _________________________________________________ _________________________________________________ _________________________________________________ Estimated Total: __________________ Please transfer this total to the Payment and Charge Form. All charges must be paid in advance. All prices are subject to applicable taxes. Exhibiting Company: _______________________ Booth Number: ______ BACK Liabilities and Responsibility 205 Windsor Road • Limerick Business Center Pottstown, PA 19464 Phone: 610-495-8866 • Fax: 610-495-8870 Email: [email protected] Greater Philadelphia Outdoor Sportshow Greater Philadelphia Expo Center at Oaks February 25-28, 2016 Damage: The exhibitors are responsible for any damage to building floors or equipment caused by their participation. Objectionable Exhibits: Management retains the right to discontinue any exhibit, which in the opinion of management is objectionable. Loss-Insurance: General Exposition Services will not be responsible for any loss or damage of any kind. It is suggested that exhibitors contact their insurance brokers to determine the possibility of obtaining a rider to cover their shipments from the time they leave home premises until deliveries reach final destination. Limitations of General Exposition Services Liability and Responsibility • General Exposition Services shall not be responsible for damage to uncrated materials, materials improperly packed, or concealed damage. • General Exposition Services shall not be responsible for loss, theft, or disappearance of exhibitor's materials after same have been delivered to exhibitor's booth. • General Exposition Services shall not be responsible for loss, theft, and disappearance of materials before they are picked up from exhibitor's booth for reloading after the show. Bills of lading covering outgoing shipments, which are furnished to General Exposition Services by exhibitors, will be checked at time of actual pick-up from booth and corrections made where discrepancies occur. • General Exposition Services shall not be responsible for any loss, damage, or delay due to fire, Acts of God, strikes, lockouts or work stoppages of any kind, or to causes beyond its control. • General Exposition Services liability shall be limited to the physical loss or damage to the specific article which is lost or damaged, and in any event General Exposition Services's maximum liability shall be limited to $0.30 per pound per article with a maximum liability of $50.00 per item and $1,000 per shipment. • General Exposition Services shall not be liable to any extent whatsoever for any actual, potential, or assumed loss of profits or revenues, or for any collateral costs, which may result from any loss or damage to an exhibitor's materials which may make it impossible or impractical to exhibit same. • The consignment or delivery of a shipment to General Exposition Services by an exhibitor, or by any shipper to or on behalf of the exhibitor, shall be construed as an acceptance by such exhibitor (and/or other shipper) of the terms and conditions set forth in the Bulletin. We hereby authorize General Exposition Services to handle our shipment(s) in accordance with the information set forth in the "Shipping Information" section of this form, and we further agree to the following: • We agree to the "Limitations of General Exposition Services Liability and Responsibility. • We accept the responsibility for the payment of General Exposition Services charges in connection with the handling of our shipments as set fourth and we guarantee payment to General Exposition Services in the event that any third party who acts in our behalf shall fail to pay such charges within 60 days after the close of the Show. • We agree General Exposition Services' liability shall be limited to any loss or damage which results solely from General Exposition Services' negligence in the actual physical handling of the items comprising our shipment(s), and not for any other types of loss or damage. • With particular reference to Liability & Responsibility, we agree, in connection with the receipt, handling, storage, and reloading of our materials at the convention site (as distinct from General Exposition Service's warehouse), that General Exposition Services will provide its service as our agent, and not as bailee or shipper. If any employee of General Exposition Services shall sign a delivery receipt, bill of lading, or other documents, we agree that General Exposition will do so as our agent, and we accept the responsibility thereof ◦ Relative to outgoing shipments after the show, we recognize that there will be a lapse of time between the completion of packing and the actual pickup of our materials from our booth for loading into a carrier, and that during such time our shipment will be left unattended in our booth. We agree that General Exposition Services shall not be responsible for any loss or damage during such period, and we authorize General Exposition Services to adjust the quantities of items on any bill of lading left by us with General Exposition Services to conform to the actual count of such items in the booth at the time of pick-up. • We agree, in the event of a dispute with General Exposition Services relative to any loss or damage to any of our materials or equipment, that we will not withhold payment of any amount due to General Exposition Services for drayage or any other services provided by General Exposition Services as an offset against the amount of the alleged loss or damage. Instead, we agree to pay General Exposition Services within 30 days from the close of the Show for all such charges, and we further agree that any claim we may have against General Exposition Services shall be pursued independently by us as a completely separate transaction to be resolved on its own merits.
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