November - ARMAConnecticut.com

C o n n e c t i c u t C h a p t e r C h ro n i c l e
Volume II, Issue III
November 2006
ARMA International Connecticut Chapter Inc.
“Digital Archives: Past, Present and Future”
Inside this issue:
Presented by Gregory S. Hunter, Ph.D., CA, CRM
President’s Message
3/4
Membership Corner
Directors’ Reports
5
CRM Corner
Upcoming Events
7
Contact Info
Board of Directors
Region / International
8
Speaker Bio
Calendar
Recap of Oct. 17th
Presentation
9
12
13
Palmer School of Library and Information Science
Dr. Hunter of the Palmer School of Library and Information Science will speak to members
of ARMA Connecticut Chapter, at the Yankee Silversmith in Wallingford, CT, on November 28, 2006 at
11:30 a.m., concerning the long-term preservation of digital information. The long-term preservation of
digital information is one of the major challenges facing contemporary society. The fragility of physical
media and the rapid obsolescence of hardware and software are challenges faced by organizations of all
sizes. This presentation will look at three “eras” of digital archives: the past focus on media preservation,
the present multiplicity of approaches and projects, and the future where digital preservation is a
sustainable, normal-course-of-business activity. Dr. Hunter will also brief us on the Electronic Records
Archive (ERA), a massive and challenging project of the National Archives and Records Administration
(NARA).
MEETING MENU
Entrée Choices will be Yankee Pot Roast Jardinière with natural pan gravy or
Baked Stuffed Filet of Sole with seafood stuffing and Newburg sauce
PLEASE INDICATE YOUR MEAL CHOICE WHEN RSVP IS PLACED
November 28, 2006
Acting Editor:
Carol Faraci
ARMA Connecticut Chapter
Northeast Utilities
11:30—Registration
12:00—Lunch
1:00-4:00—Presentation
P.O. Box 270
Hartford, CT
Ph. (860) 665-5149
Fax (860) 665-5885
The next meeting of the ARMA Connecticut Chapter will be held at The Yankee
Silversmith Inn, 1033 North Colony Road, Wallingford, CT. Phone(203) 269-5444.
R.S.V.P. to June Obremski [email protected] or (860) 297-0570
with your meal choice no later than Friday November 24th.
Cost is $45.00 for members and non-members.
Cancellations after Friday, November 24, 2006 will be billed.
DIRECTIONS: Yankee Siilversmith or see page 8 of this publication.
Page 2
MEETING SPONSORS
WANTED
Vendors and other interested
parties may participate in our
Chapter Sponsor a Meeting
Program. You may sponsor
any of our upcoming
educational meetings at a cost
of $250 per event.
The
sponsorship includes one meal,
an area to display sales /
promotional material and
signage, announcement in our
newsletter and a few minutes
of presentation time at the
meeting to identifying your
company’s profile and products.
In addition, the participating
sponsor is invited to our
networking period which
precedes each meeting.
If you are interested, please
contact: Carolyn Mariani at
[email protected] or 203-7984424-2669.
PRESIDENT’S MESSAGE
Remember the Alamo?
I had the opportunity, along with several CT
Chapter members, to attend the 51st ARMA International Conference held
late last month in San Antonio (that’s my hotel to the right and in back of
the Alamo). Other chapter members attending were Melissa Dederer,
Eunice DiBella, Ron Ellis, Cindi Lemay, Carolyn Mariani and LeAnn
Power. Aside from the cowboy boots and hat, I returned with many great memories and yes,
some great RIM ideas. The theme of the Conference was “Showcasing the Business and
Technology of Managing Records and Information”. Another great benefit was the opportunity
to meet and listen to speakers from the ARMA International Board and the Headquarters Staff.
Here are just a few tidbits from this superb conference.
On ARMA Leadership Day, President Susan McKinney’s welcome included a summarization
of the events leading up to the decision not to pursue an ARMA-AIIM merger. Although the
two organizations may work on future projects together, the main deal breaker was a difference
in constituency. ARMA is primarily an organization of RIM professionals; AIIM has more of a
vendor focus.
President-elect Carol Choksy updated us on the ARMA strategic planning
process. Look on arma.org for a draft of the plan. This is a high-quality
document that obviously took much thought and experience to compile. The
Plan focuses heavily on ways to promote the RIM profession and provide it
with greater corporate recognition.
HQ Marketing Manager, Jeff Randolph stole the show with a great
deal of levity but he also gave us many solid tips on how to market a
chapter for success. Did you know that the average person needs to
hear advertising 15 times before being compelled to take action?
There is so much information clutter out there that
it takes repetition to make a lasting impression.
The Monday morning Opening Ceremonies got off to a booming start with a
drum contingent from a local school. If anyone was the least bit sleepy
coming in….not any more!
After opening remarks, ARMA President Susan
McKinney introduced Hon. Shira A, Scheindlin who masterfully
explained “Electronic Discovery Sanctions in the 21st Century:
Avoiding Perils and Pitfalls”. Following her presentation a “FAQ
Live” session was held where Judge Scheindlin answered questions
submitted by the membership.
Monday evening we attended the “Denim and Diamonds” Awards Dinner at
the Convention center. Cindi Lemay participated on the Website Award
Committee and announced the website winners.
(continued)
Page 3
Page 4
PRESIDENT’S MESSAGE, continued from page 3
Web site awards are given to a small, medium and large chapter and one region website.
(Our website is in the development stage. Content has been accumulated and transferred
to a contracted web hosting/design firm.)
The vendor exposition was packed with over 150 vendors selling RIM computer software,
hardware, physical filing equipment, office supplies, commercial records center services,
RIM consulting, disaster recovery services, imaging systems, work flow management and last
but not least, the ARMA International Bookstore
Next year the ARMA Conference is in Baltimore, which is sort of close to Connecticut.
You should go if you can.
Bill Ludkiewicz
President
Page 5
MEMBERSHIP CORNER—Anita Castora, CRM
Director, Membership
November 2006 MEMBERSHIP CORNER
“ Refer a Friend"
Gobble, gobble!!! It’s time to talk “Turkey” and “Refer a Friend” to the ARMA Connecticut Chapter!!! Our
programming is outstanding, the networking with other Records and Information Managers’ superb and our chapter
meetings are always in the central part of the state. Visit arma.org for your friends to easily join and take advantage
of the great resources available there. Soon, the ARMA Connecticut Chapter will have its own web site.
Here’s what happens when you “Refer a Friend”:
⇒ For each referral, we will give you a $5 Dunkin Donuts gift card!
⇒ When your friend joins the ARMA Connecticut Chapter, you will receive a $35 restaurant gift card!
⇒ Your friend will get a Free Chapter Registration for a regular educational meeting. (Does not include half day
or all day seminars.)!
⇒ Everybody wins!!!!
REMINDER TO MEMBERS — Check your ARMA International Membership Profile at arma.org under “My
ARMA”. Verify that your personal information is correct and that you are receiving electronic correspondence from
ARMA International, if that is your preference.
ARMAly yours,
Anita Castora, CRM
[email protected]
860.226-3151
Membership Committee: HELP!!!! I am asking all members for help and really need a few
volunteers to assist me with follow up phone calls. Please contact me if you can make a few calls
a month. Thanks!
DIRECTORS’ REPORTS
FINANCIAL REPORT
MEMBERSHIP REPORT
As of 10-17-06
As of 10-17-06
Checking & Money
Market Total
$ 9,532.63
AD RATES
Ad Size
10 Months
The total membership for
Business Card
$120.
the Connecticut Chapter,
Quarter Page
$220.
Inc. is 73
Half Page
$370.
Full Page
$630.
Total Assets
$ 9,532.63
Remember to provide
Total Liabilities
$0
your e-mail address to
Overall Total
$ 9,532.63
Contact Carolyn Mariani by e-mail
[email protected]
[email protected]
to keep your membership
or call (203) 475-4784 for further
information current.
information about advertising in the
Connecticut Chapter Chronicle
Page 6
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CRM CORNER
CRM STUDY GROUP
So, you’re thinking about becoming a CRM? Excellent decision!!! The Certified Records Management (CRM) designation is
being held in very high esteem in the current corporate business world and is certainly worth pursuing. This designation
means that you have invested the time and energy in testing yourself to validate the valuable experience and knowledge of
Records and Information Management.
We have a CRM Study Group with other professionals preparing for the CRM exam. We also will have experienced
Records Managers and CRM’s to provide assistance as you prepare to take the exam. On a personal note, this study group
really made the difference and helped me to pass the exam. Just contact one of us and we can set up a time that is convenient
for you and share information, answer questions and mentor you.
ICRM Exams are held twice a year: May and November.
GOOD LUCK TO EVERYONE TAKING THE CRM TEST!!!!
Contact Anita Castora, CRM at 860.226-3151 [email protected] or Carolyn Mariani at
[email protected], 203-798-4424 for more information and to set up a CRM Study
SAMPLE CRM EXAM QUESTIONS (answer on page 12)
Traditionally, responsibility for records management is most often:
a. In the accounting department
b. In the administrative services division
c. An autonomous staff function
d. In the systems and procedures department
e. None of the above
UPCOMING EVENTS
November 28, 2006
“Digital Archives : Past, Present and Future”
Yankee Silversmith Inn, Wallingford, CT 1:00— 4:00 PM
December 13, 2006
Holiday Party & 30th Anniversary Celebration
Time & Place TBD
January 16, 2007
“Organizational Change Management—What Records Management
Professionals Need To Know”
Courtyard Marriott, Cromwell, CT
February 13, 2007
TBD
11:30—2:00 PM
Page 8
CONNECTICUT CHAPTER
2006-2007 BOARD OF DIRECTORS
President
William Ludkiewicz, CRM
Mashantucket Pequot Tribal Nation
(860) 312-1105 Fax (860) 312-1109
[email protected]
Executive Vice President
June Obremski
The Village for Families & Children, Inc.
(860) 297-0570 Fax (860) 296-6014
[email protected]
Vice President-Secretary
Donna Smith
Updike, Kelly & Spellacy, P.C.
(860) 275-8340 Fax (860) 275-8299
[email protected]
Vice-President / Treasurer
Ray Jansak
Mashantucket Pequot Tribal Nation
(860) 312-1108 Fax (860) 312-1109
[email protected]
Director-Membership
Anita Castora, CRM
CIGNA
(860) 226-3151
[email protected]
Director-Programs and Professional Development
Carol Faraci
Northeast Utilities Service Company
(860) 665-5149 Fax (860) 665-4987
[email protected]
Director-Awards & Special Events
A. Ruth Pullin
Carmody & Torrance, LLP
(203) 575-2682 Fax (203) 575-2600
[email protected]
Director-Publications , Advertising and Promotions
Carolyn Mariani
Boehringer Ingelheim Pharmaceuticals, Inc.
(203) 798-4424
[email protected]
Immediate Past President
Melissa Dederer
CA MDY
(201) 475-4784 fax (201 475-5884
[email protected]
ARMA INTERNATIONAL & REGION CONTACTS
www.arma.org
Headquarters Contact
Trevor Mitchell
Manager, Member Services
13725 W. 109th St., Suite 101
Lenexa, KS 66215-4200
Phone: 913.217.6009/ 800.422.2762
Fax: 913.341.3742
[email protected]
REGION REPRESENTATIVES
Region Manager
Lorraine Anderson
Colgate-Palmolive Co.
Legal Department
300 Park Ave.
New York, NY 10022
212.310.3149
Fax 212.310.3230
[email protected]
Chapters: Long Island, Central New York, Buffalo, Greater
Rochester, Capital Region Tech Valley/Albany
Region Coordinator
Audrey Adams
Amica Mutual Insurance Co.
25 Amica Way
Lincoln, RI 02865
800.992.6422 x24471
Fax 401.334.1870
[email protected]
Chapters: Ocean State, Connecticut Chapter, Boston
Region Coordinator
Stephen M. Dalina
Rutgers University
49 Eleventh St.
Monroe, NJ 08831
732.932.7006 x376
Fax 732.932.7012
[email protected]
Chapters: Central New Jersey-Princeton, Northern New
Jersey-Summit, Metropolitan New York City
Region Treasurer
Cindi Lemay
Pepe & Hazard
Goodwin Square, 225 Asylum Street
Hartford, CT 06103-4302
860.241-2669
Fax 860.522-2796
[email protected]
Page 9
NOVEMBER SPEAKER BIO
GREGORY S. HUNTER, PhD.
Gregory Hunter, PhD., is President of Hunter Information Management Services, Inc. and Professor at Palmer
School of Library and Information Science, Long Island University. He has taught classes in Archives and
Manuscripts, Record Management, Electronic Resources of the Internet, Electronic Records, Micrographics and
Electronic Imaging Systems, Appraisal of Archives and Manuscripts, Information Networks and Networking,
Introduction to Digital Technologies, Doctoral Seminar on Information and Society, and Introduction to Research.
His education includes:
New York University: PhD, in American History (1989); M.Phil (1979; M.A. (1977); and Certificate in Archival
Administration (1978)
St. John’s University: B.A., Summa Cum Laude (1975)
Dr. Hunter is the author of eight books, including:
• Records Management (forthcoming, Neal-Schuman, 2005)
• Developing and Maintaining Practical Archives, Second Edition (New York: Neal-Schuman, 2003).
• Preserving Digital Information (New York: Neal-Schuman, 2000).
• Developing and Maintaining Practical Archives (New York: Neal-Schuman, 1997)
• Hector R. Skifter: Radio Pioneer, Industrial Leader, and Defense Advisor, 1901-1964 (Northfield, MN: St.
Olaf College Press, 1997)
• The Manhattan Company: Managing a Multiunit Corporation in New York City, 1799-1842 (New York:
Garland, 1989)
He has also authored more than 25 articles and book chapters published in: Harvard Business Review, American
Archivist, Journal of American History, Inform, Records and Retrieval Report, Information Management Journal,
History News, Business and Economic History, Long Island Newsday, and The Encyclopedia of American Business
History and Biography. He has delivered more than 190 papers and presentations on archives, records management,
corporate history, micrographics, electronic imaging, electronic records, and organizational change issues.
Directions to Yankee Silversmith Inn
Traveling South on I91—Merge to Route 15 South at Exit 17. Exit 66 off Route 15. Yankee Silversmith is at the end
of the ramp, straight ahead.
Traveling North or South on I95—From Rhode Island or New York...I95 to I91 North to Exit 15. Left off Exit
(Route 68). Proceed 2.2 Miles (right turn at 5th light) to Route 5 North. Turn Right on Route 5. Yankee Silversmith is 1/2
mile on left.
Traveling North on Rout 15—Exit 66—Turn right at the end of the ramp. Yankee Silversmith is 1/8 mile on left.
Page 10
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Calendar
November
December
11/28—Connecticut Chapter Meeting - Yankee 12/13—30th Anniversary/Holiday Celebration
Silversmith Inn, Wallingford, CT
11/11—Veterans Day
11/23—Thanksgiving
12/16—Hanukkah
12/25—Christmas
ANSWER: b
CRM QUESTION
HAPPY ANNIVERSARY CONNECTICUT CHAPTER!
30 YEARS AND STILL GOING STRONG
Celebration Dinner—December 13, 2006—Save the Date!
Recap of October 17, 2006 Educational Meeting
Page 13
SHERWIN YODER SPEAKS ON NEW FEDERAL RULES
By Bill Ludkiewicz, CRM
Sherwin Yoder, JD
Not since the days of bell-bottomed pants and lava lamps have the Federal Rules of Civil
Procedure changed in regard to the discovery of electronic information. This interesting
anecdote was conveyed by our speaker Sherwin Yoder, JD, at our October 17, 2006 educational
meeting in Cromwell. Mr. Yoder, an associate with Carmody & Torrance, LLP, spoke on the
new rules and their impact on records management and
e-discovery. We learned the rules will become effective December 1, 2006. These rules
contain many guidelines already in use as a result of federal case law established by Federal
Judge Shira Scheindlin in the five Zubulake v. UBS Warburg decisions. Mr. Yoder profiled
Zubulake and other cases that were essentially “electronic discovery nightmares”.
Of particular interest to the audience of RIM professionals was Mr. Yoder’s list of best
e-discovery practices for records managers. “Educate yourself” and “work with counsel now”
were top suggestions elaborated by Mr. Yoder. He also referred to another great source of
guidance: Judge Scheindlin’s “Top 10 List”.
The presentation was followed by an enthusiastic question and answer period. We thank Mr.
Yoder for his excellent enlightening presentation.
Page 14
ARMA International Connecticut Chapter
Bill Ludkiewicz, CRM
President
Mashantucket Pequot Tribal Nation
One Matt's Path
PO Box 3245
Mashantucket, CT 06338-3245
To:
A VERY IMPORTANT
ARMA MEMBER
Next Event:
TUESDAY November 28, 2006
Yankee Silversmith, Wallingford, CT
“Digital Archives: Past, Present and Future”
Presented by Gregory S. Hunter, Ph.D., CA, CRM
Palmer School of Library and Information Science
Half Day Seminar