Ordinary Meeting of Council 16 April 2015

Transcription

Minutes
of the
Ordinary Meeting of Council
held on
Thursday
16 April 2015
At 3.30 pm
In
The Council Chambers
Honour Avenue Wyalkatchem
Minutes for OMC 16 April 2015 Page 1 of 96
CONTENTS
1
Declaration of opening
4
1.1
The Shire President declared the meeting open
4
1.2
The Shire of Wyalkatchem disclaimer was read aloud
4
2
Public question time
4
2.1
Response to previous questions taken on notice
4
2.2
Declaration of public question time opened
4
2.3
Declaration of public question time closed
4
3
Record of attendance, apologies and approved leave of
absence
4
3.1
Present
4
3.2
Apologies
4
3.3
On leave of absence
4
3.4
Staff
4
3.5
Visitors
4
3.6
Gallery
4
3.7
Applications for leave of absence
4
4
Petitions, deputations and presentations
4
4.1
Petitions
4
4.2
Deputations
4
4.3
Presentations
4
5.1.1
Meetings – Confirmation of Minutes - Ordinary meeting 19 March
2015
6
Announcements by presiding person
7
7
Matters for which the meeting may be closed
7
8.1
Land Use and Planning – there are no planning items this month
7
8.2
Finance
8
8.2.1
Financial Management – Financial Reporting – Monthly Financial
Report – March 2015
8-41
8.2.2
Financial Management – Financial Reporting – Payment Listings
–March 2015
42-46
8.3
Officer Reports
8.3.1
Community Services – Service Provision – Aged Care Services
5-6
47
- CEACA
47-71
8.4
Monthly Officer Reports to Council
8.4.1
Governance – Reporting – Officer Reports to Council –Chief
Executive Officer - March 2015
72-74
8.4.2
Governance – Reporting – Officer Reports to Council–Manager
of Works–March 2015
75-81
8.4.3
Governance – Reporting - Principal Environmental Health
Officer Report – March 2015
8.4.4
Governance – Reporting – Officer Reports to Council –
Governance and Emergency – March 2015
8.4.5
Governance – Reporting – Officer Reports to Council –
Community and Economic Development Officer– March 2015
8.4.6
Governance – Reporting – Officer Reports to Council Rates/Finance Officer – March 2015
72
82-84
85-87
88-89
90-92
8.4.7
Governance – Reporting – Officer Reports To Council –Natural
Resource Management Officer – March 2015
9
Motions of which previous notice has been given
96
10
Questions by members of which due notice has been given
96
11
New Business of an urgent nature introduced by t he
presiding person
96
12
93-95
96
13
Closure of meeting
96
CONTENTS
Minutes of the Ordinary Meeting of Council held in Council Chambers, Cnr Honour
Avenue and Flint Street, Wyalkatchem on Thursday 16 April 2015.
1.
1.1
1.2
DECLARATION OF OPENING
The Shire President declared the meeting open: 15.30
The Shire of Wyalkatchem disclaimer was read aloud.
“No responsibility whatsoever is implied or accepted by the Shire of Wyalkatchem
for any act, omission or statement or intimation occurring during this meeting.
It is strongly advised that persons do not act on what is heard at this Meeting
and should only rely on written confirmation of Council’s decisions, which will be
provided within ten days of this meeting”.
2.
2.1
Public question time
Response to previous questions taken on notice
Not applicable
2.2
Declaration of public question time opened:
2.3
Declaration of public question time closed:
3.
3.1
Record of attendance, apologies, and approved leave of absence
Present: Cr Gawley, Cr Pease, Cr Wells, Cr Holdsworth, Cr Garner, Cr Jones, Cr Davies
3.2
Apologies:
3.3
On leave of absence:
3.4
Staff: Ian McCabe, Trevor Webb, Claire Trenorden, Rachel Nightingale
3.5
Visitors:
3.6
Gallery:
3.7
Applications for leave of absence: None
4.
4.1
Petitions, deputations, and presentations
Petitions
Not applicable
4.2
Deputations
Not applicable
4.3
Presentations
Not applicable
5.
CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS
5.1.1 MEETINGS – CONFIRMATION OF MINUTES - ORDINARY MEETING
19 March 2015
FILE REFERENCE:
Minute Book
AUTHOR’S NAME AND POSITION:
Ian McCabe
Chief Executive Officer
AUTHOR’S SIGNATURE:
NAME OF APPLICANT/
RESPONDENT/LOCATION:
DATE REPORT WRITTEN:
Shire of Wyalkatchem
DISCLOSURE OF INTEREST:
Not applicable
PREVIOUS MEETINGREFERENCE:
Not Applicable
1 April 2015
SUMMARY:
1. Confirm the minutes as an accurate record of the Ordinary Meeting of
Council held on 19 March 2015.
Appendix:
There is no attachment to this report.
Background:
The minutes have been circulated to all Councillors and they have been made available
to the public. The minutes are also published on the Shire’s website.
Comment:
There is no further comment to this item.
Consultation:
Ian McCabe, Chief Executive Officer.
Statutory Environment:
1. Local Government Act 1995, Part 5 Division 2 Subdivision 3 Section 5.25
2. Local Government (Administration) Regulations 1996, Regulation 11 Content of
minutes of council or committee meetings s. 5.25(f)
3. Shire of Wyalkatchem Standing Orders Local Law 1999, Part 3 Business of the
Meeting Standing Order 3.5 Confirmation of Minutes
Policy Implications:
There is no Council Policy relative to this issue.
Financial Implications:
There are no Financial Implications relative to this issue.
Strategic Plan/Risk Implications:
There are no Strategic Plan/Risk Implications relative to this issue.
Voting Requirements:
Simple Majority
Council Decision Number: 3072
Moved: Cr Wells
Seconded: Cr Jones
That Council resolve the following:
1.
Confirm the minutes as an accurate record of the Ordinary Meeting of
Council held on 19 March 2015.
Vote: 7/0
6.0 Announcments by Presiding Person
Cr Davies extended his condolences to the family and friends of Mr Bill Bookham, a long
term resident of this shire.
Cr Davies extended his condolences to the family and friends of Mr Jim Riches, a long
term resident of the Shire of Wyalkatchem
Cr Davies thanked Trevor Webb and staff for all the work put in for the Racewars weekend.
7.0 Matters for which meeting may be closed - None
8.1 Land Use and Planning - no items this month
8.2 FINANCE
8.2.1 FINANCIAL MANAGEMENT – FINANCIAL REPORTING – MONTHLY
FINANCIAL REPORT – MARCH 2015
FILE REFERENCE:
12.10.02
AUTHOR’S NAME
Claire Trenorden
AND POSITION:
Senior Finance Officer
NAME OF APPLICANT/
RESPONDENT:
PREVIOUS MEETING REFERENCE:
Not Applicable
9 April 2015
The author has no financial interest in this
matter.
OMC 19 March 2015
Council decision number: 3057
SUMMARY: In accordance with Regulation 34 of the Local Government (Financial
Management) Regulations 1996, the Shire is to prepare a monthly Statement of
Financial Activity for approval by Council.
1.
Receive the Statement of Financial Activity for the period ended
31 March 2015.
Appendix:
1.
Monthly Financial Report for the Period Ended 31 March 2015 and supporting
documentation.
Background:
The Statement of Financial Activity was introduced by the Department of Local
Government from 1 July 2005. The change was implemented to provide elected
members with a better idea of operating and capital revenue and expenditure. It was also
intended to link operating results with balance sheet items and to reconcile with end of
month balances.
Comment:
The Shire is nine months into the financial year, assuming even monthly cash flow
budgets, actuals should equate to 75% of the Budget.
March 2015 Financial Statements:
 Yearly operating revenue is $2,638,611 inclusive of net rate income of
$1,002,459 (net of prepaid rates and discounts) – 85% of Budget
 Yearly operating expenditure is $2,305,779 – 71% of Budget
 Yearly capital expenditure is $659,324 – 27% of Budget
 Yearly capital revenue is $1,296,245 – 83% of Budget
 Net current assets as 31 March 2015 are $1,871,944
Operating Revenue: Total operating revenue is 85% of the Annual Budget.
Rates: Revenue of $1,186,959 has been raised during the Rate Run for 2014/15. This is
broken down between Rates $1,045,467, Rubbish $95,680, Health Levy $14,100 and
ESL Levy $31,712. To date income received is $1,137,453 and discounts applied equate
to $25,519. Approximately 94% of Rates have been collected to date, with $41,537
outstanding.
General Purpose: The second instalment of the Department of Water Community Water
Supply Grant was received in March 2015 ($15,105), as per the Amended Budget.
Transport: An instalment of the Roads 2 Recovery Grant was received in March 2015
($44,097) as per the Amended Budget.
Operating Expenditure: Total operating expenditure is 71% of the Annual Budget.
Capital Expenditure: Total Capital Expenditure ($659,324) is 27% of the Annual Budget
($2,435,616).
Land and Buildings
Plant and Property
Roadworks
Other Infrastructure
$70,989 The Lady Novar Heritage Project and 22b Flint St
capital works are completed for 2014/15.
$70,892 The works crew utility was replaced in October
2014.The Storm Water project is in progress as of
March 2015.
$420,231 RRG Wyalkatchem Koorda Rd, R2R Goldfields
Rd and R2R Martin Rd are in progress as of
March 2015. RRG Tammin Wyalkatchem Rd,
Piesse St sealing from Gamble St to Honour Ave
and R2R town street kerbing have been
completed.
$20,320 The Swimming Pool revitalisation work is
underway as of February 2015. The sealing of the
Information Bays has been completed for
2014/15.
Net Assets: Net Current Assets as at 31 March 2015 amounts to $1,871,944. This is in
the majority comprised of Cash at Bank – Municipal Funds ($1,827,213).
Consultation:
Ian McCabe
Section 6.4 of the Local Government Act 1995 and Regulation 34 of the Local
Government (Financial Management) Regulations 1996 applies.
There is no Council Policy relative to this issue.
There are no Financial Implications relative to this issue.
There are no Strategic Plan / Risk Implications relative to this issue.
Voting Requirements
Simple Majority
Council Decision Number:
3073
Moved: Cr Holdsworth
Seconded:
Cr Garner
1. Receive the Statement of Financial Activity for the period ended
31 March 2015.
Vote: 7/0
MONTHLY FINANCIAL REPORT
For the Period Ended 31 March 2015
TABLE OF CONTENTS
Statement of Financial Activity
Note 1
Note 2
Note 3
Note 4
Note 5
Note 6
Note 7
Note 8
Note 9
Note 10
Note 11
LOCAL GOVERNMENT ACT 1995
LOCAL GOVERNMENT (FINANCIAL MANAGEMENT) REGULATIONS 1996
1
STATEMENT OF FINANCIAL ACTIVITY
(Statutory Reporting Program)
Amended
Budget
Note
Operating Revenues
Governance
General Purpose Funding
Law, Order and Public Safety
Health
Education and Welfare
Housing
Community Amenities
Recreation and Culture
Transport
Economic Services
Other Property and Services
Total (Excluding Rates)
Operating Expense
Governance
General Purpose Funding
Law, Order and Public Safety
Health
Housing
Community Amenities
Transport
Economic Services
Total
Funding Balance Adjustment
Add back Depreciation
Adjust (Profit)/Loss on Asset Disposal
Movement in Deferred Pensional Rates
(Non-Current)
Movement in Accrued Salaries and
Wages
Movement in Employee Benefit
Provisions
Adjust Provisions and Accruals
Net Operating (Ex. Rates)
Capital Revenues
Proceeds from Disposal of Assets
Non-Operating Grants
Proceeds from New Debentures
Proceeds from Sale of Investments
Proceeds from Advances
Self-Supporting Loan Principal
Transfer from Reserves
Total
Capital Expenses
Land Held for Resale
Land and Buildings
Plant and Equipment
Furniture and Equipment
Infrastructure Assets - Roads
Infrastructure Assets - Other
Purchase of Investments
Repayment of Debentures
Advances to Community Groups
Transfer to Reserves
Total
Net Capital
YTD
Actual
(b)
$
$
4
$
10
YTD
Budget
(a)
27,294
27,294
1,044,854
793,906
51,910
46,540
181,706
100,740
0
0
124,003
99,589
118,580
116,901
26,091
17,442
520,500
410,539
5,336
2,918
12,127
10,149
2,112,401
1,626,018
(236,098)
(161,394)
(57,760)
(40,644)
(94,193)
(68,646)
(437,902)
(328,426)
(6,430)
(6,281)
(259,590)
(178,652)
(211,780)
(140,151)
(580,309)
(410,969)
(1,297,782)
(911,569)
(53,846)
(46,860)
(4,968)
(25,298)
(3,240,658)
(2,318,890)
889,334
694,001
(6,377)
(6,377)
Var. %
(b)-(a)/(b) Var.
3
3
$
%
85
(52)
0.3%
(0.0%)
1,897
3.9%
5,261
5.0%
0
1,425
1.4%
118
0.1%
616
3.4%
(9)
(0.0%)
(107)
(3.8%)
901
8.2%
10,134
0.6%
3,879
2.5%
503
1.3%
2,810
4.3%
7,850
2.4%
(157,515)
(40,141)
(65,836)
(320,576)
(6,073)
(187,542)
(135,659)
(419,621)
(903,769)
(42,809)
(26,236)
(2,305,779)
13,111
694,001
(6,377)
0
0.0%
0
0.0%
(243)
(243)
100.0%
208
(8,890)
4,492
(8,652)
7,800
3.4%
(4.7%)
3.3%
(2.1%)
0.9%
4,051
9.5%
(938)
(3.6%)
0
0
0
(245,300)
10
(5,248)
17,755
23,002
5,682
1,282,742
0
0
0.0%
0
0.0%
5,682
5,682
1,549,348
1,282,742
0
0
0
0
0
9
10,524
7,820
0
0
1,565,554
1,296,245
7,820
0
1,296,245
0
0
10
(172,363)
(70,989)
10
(109,770)
(70,892)
10
0
0
10
(677,903)
(420,231)
10
(58,343)
(20,320)
0
(70,989)
(70,892)
0
(420,231)
(20,320)
(100,686)
(71,367)
(71,367)
0
0.0%
0
0
0
0
0.0%
0
0.0%
0
0
0.0%
0
0.0%
0
0
0.0%
0
9
636,921
(5,525)
(659,324)
636,921
0
(1,115,362)
631,673
654,675
23,002
1,001,932
1,001,932
0.1%
214,809
1,002,459
214,809
527
214,809
0
0.0%
101,379
1,848,414
1,871,944
23,529
1.3%
(1,316,551)
(5,525)
(2,435,616)
(659,324)
(870,062)
Total Net Operating + Capital
Rate Revenue
Opening Funding Surplus(Deficit)
Closing Funding Surplus(Deficit)
27,379
793,854
48,437
106,001
0
101,014
117,019
18,058
410,530
2,811
11,050
1,636,152
Var. $
(b)-(a)
3
0
0.0%
0
Note: $962,533 is tied to the Senior Citizen's Homes Project and will be transferred to Reserves in due course.
2
STATEMENT OF FINANCIAL ACTIVITY
(Nature or Type)
Amended
Budget
Note
Operating Revenues
Grants, Subsidies and Contributions
Profit on Asset Disposal
Fees and Charges
Interest Earnings
Other Revenue
Total (Excluding Rates)
Operating Expense
Employee Costs
Materials and Contracts
Utilities Charges
Depreciation (Non-Current Assets)
Interest Expenses
Insurance Expenses
Loss on Asset Disposal
Other Expenditure
Total
Funding Balance Adjustment
Add Back Depreciation
Adjust (Profit)/Loss on Asset Disposal
Movement in Deferred Pensional Rates
(Non-Current)
Movement in Accrued Salaries and
Wages
Movement in Employee Benefit
Provisions
Adjust Provisions and Accruals
Net Operating (Ex. Rates)
Capital Revenues
Grants, Subsidies and Contributions
Proceeds from Disposal of Assets
Proceeds from New Debentures
Proceeds from Sale of Investments
Proceeds from Advances
Self-Supporting Loan Principal
Transfer from Reserves
Total
Capital Expenses
Land and Buildings
Plant and Equipment
Furniture and Equipment
Infrastructure Assets - Roads
Infrastructure Assets - Other
Purchase of Investments
Repayment of Debentures
Advances to Community Groups
Transfer to Reserves
Total
Net Capital
8
10
10
YTD
Actual
(b)
$
$
Var. $
(b)-(a)
4
$
10
YTD
Budget
(a)
Var. %
(b)-(a)/(b)
3
3
$
%
1,722,854
1,285,189
1,287,597
2,408
6,377
6,377
6,377
(0)
0.2%
345,123
300,252
307,730
7,478
2.4%
38,047
34,200
34,448
248
0.7%
0
0
0
0
2,112,401
1,626,018
1,636,152
10,134
(0.0%)
(949,367)
(653,627)
(658,932)
(5,305)
(0.8%)
(1,091,619)
(723,692)
(705,661)
18,031
2.6%
(133,524)
(89,178)
(88,811)
367
0.4%
(889,334)
(694,001)
(694,001)
0
0.0%
(37,323)
(23,697)
(23,694)
3
0.0%
(139,491)
(134,695)
(134,679)
16
0.0%
0
0
0
0
0
0
0
0
(3,240,658)
(2,318,890)
(2,305,779)
13,111
889,334
694,001
694,001
0
0.0%
(6,377)
(6,377)
(6,377)
0
0.0%
(243)
(243)
100.0%
0
0
0
8
10
(245,300)
(5,248)
17,755
23,003
1,549,348
212,872
1,282,742
1,069,870
83.4%
5,682
5,682
5,682
0
0.0%
0
0
0
0
0
0
9
10,524
7,820
7,820
0
0
0
0
0
1,565,554
226,374
1,296,245
1,069,870
0.0%
0
0
0
0
10
(172,363)
(70,989)
(70,989)
0
0.0%
10
(109,770)
(70,892)
(70,892)
0
0.0%
10
0
0
0
0
10
(677,903)
(420,231)
(420,231)
0
0.0%
10
(58,343)
(20,320)
(20,320)
0
0.0%
(100,686)
(71,367)
(71,367)
0
0
0.0%
0
(1,316,551)
(5,525)
(5,525)
0
(2,435,616)
(659,324)
(659,324)
0
(870,062)
(432,949)
636,921
1,069,870
Total Net Operating + Capital
(1,115,362)
(438,197)
654,675
1,092,873
Rate Revenue
Opening Funding Surplus(Deficit)
1,001,932
1,001,932
1,002,459
527
0.1%
214,809
214,809
214,809
0
0.0%
101,379
778,544
1,871,944
1,093,400
58.4%
Closing Funding Surplus(Deficit)
9
3
Note: $962,533 is tied to the Senior Citizen's Homes Project and will be transferred to Reserves in due course.
3
0.0%
p
NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY
1. SIGNIFICANT ACCOUNTING POLICIES
The significant accounting policies which have been adopted in the preparation of this statement of
financial activity are:
(a) Basis of Accounting
This statement is a special purpose financial report, prepared in accordance with applicable Australian
Australian Accounting Standards, other mandatory professional reporting requirements and the Local
Government Act 1995 (as amended) and accompanying regulations (as amended).
(b) The Local Government Reporting Entity
All Funds through which the Council controls resources to carry on its functions have been included in this
statement.
In the process of reporting on the local government as a single unit, all transactions and balances
between those funds (for example, loans and transfers between Funds) have been eliminated.
All monies held in the Trust Fund are excluded from the statement, but a separate statement of those
monies appears at Note 11.
(c) Rounding Off Figures
All figures shown in this statement are rounded to the nearest dollar.
(d) Rates, Grants, Donations and Other Contributions
Rates, grants, donations and other contributions are recognised as revenues when the local government
obtains control over the assets comprising the contributions. Control over assets acquired from rates is
obtained at the commencement of the rating period or, where earlier, upon receipt of the rates.
(e) Goods and Services Tax
In accordance with recommended practice, revenues, expenses and assets capitalised are stated net
of any GST recoverable. Receivables and payables are stated inclusive of applicable GST.
(f) Cash and Cash Equivalents
Cash and cash equivalents comprise cash at bank and in hand and short-term deposits that are readily
convertible to known amounts of cash and which are subject to an insignificant risk of changes in value.
For the purposes of the Cash Flow Statement, cash and cash equivalents consist of cash and cash
equivalents as defined above, net of outstanding bank overdrafts. Bank overdrafts are included as
short-term borrowings in current liabilities.
(g) Trade and Other Receivables
Trade receivables, which generally have 30 - 90 day terms, are recognised initially at fair value and
subsequently measured at amortised cost using the effective interest rate method, less any allowance for
uncollectible amounts.
Collectability of trade receivables is reviewed on an ongoing basis. Debts that are known to be uncollectible
are written off when identified. An allowance for doubtful debts is raised when there is objective evidence
that they will not be collectible.
4
1. SIGNIFICANT ACCOUNTING POLICIES (Continued)
(h) Inventories
General
Inventories are valued at the lower of cost and net realisable value. Net realisable value is the estimated
selling price in the ordinary course of business less the estimated costs of completion and the estimated
costs of necessary to make the sale.
Inventories held from trading are classified as current even if not expected to be realised in the next 12
months.
Land purchased for development and/or resale is valued at the lower of the cost and net realisable value.
Cost includes the cost of acquisition, development and interest incurred on the financing of that land during
its development. Interest and holding charges incurred after development is complete are recognised as
expenses.
Revenue arising from the sale of property is recognised in the operating statement as at the time of
signing a binding contract of sale.
Land held for resale is classified as current except where it is held as non-current based on Council's
intentions to release for sale.
(i) Fixed Assets
Each class of fixed assets is carried at cost or fair value as indicated less, where applicable, any accumulated
depreciation and impairment losses.
Mandatory Requirement to Revalue Non-Current Assets
Effective from 1 July 2012, the Local Government (Financial Management) Regulations were amended and the
measurement of non-current assets at Fair Value became mandatory.
The amendments allow for a phasing in of fair value in relation to fixed assets over three years as follows:
(a) for the financial year ending 30 June 2013, the fair value of all of the assets of the local government that are
plant and equipment; and
(b) for the financial year ending 30 June 2014, the fair value of all of the assets of the local government (i) that are plant and equpmets; and
(ii) that are (I) land and buildings; or
(II) infrastructure;
and
(c) for a financial year ending on or after 30 June 2015, the fair value of all of the assets of the local
government.
Thereafter, in accordance with the regulations, each asset class must be revalued at least every 3 years.
Council has commenced the process of adopting Fair Value in accordance with the Regulations.
Relevant disclosures, in accordance with the requirements of Australian Accounting Standards, have been made
in the financial report as necessary.
Land under Control
In accordance with Local Government (Financial Management) Regulation 16(a), the Council is required to
include as an asset (by 30 June 2013), Crown Land operated by the local government as a golf course,
showground, racecourse or other sporting or recreational facility of State or regional significance.
Under initial recognition, these assets were recorded at cost in accordance with AASB 116. They were then
classified as Land and revalued along with other land in accordance with the other policies details in this Note.
Whilst they were initially recorded at cost, fair value at the date of acquisition was deemed cost as per AASB
116.
Consequently, these assets were initially recognised at cost but revalued along with other items of Land and
Buildings at 30 June 2013.
5
(i) Fixed Assets (Continued)
Initial Recognition
All assets are initially recognised at cost. Cost is determined as the fair value of the assets given as
consideration plus costs incidental to the acquisition. For assets acquired at no cost or for nominal consideration,
cost is determined as fair value at the date of acquisition. The cost of non-current assets constructed by the
Council includes the cost of all materials used in construction, direct labour on the project and an appropriate
proportion of variable and fixed overheads.
Subsequent costs are included in the asset's carrying amount or recognised as a separate asset, as appropriate,
only when it is probable that future economic benefits associated with the item will flow to the Council and the
cost of the item can be measured reliably. All other repairs and maintenance are recognised as expenses in the
statement of comprehensive income in the period in which they are incurred.
Revaluation
When performing a revaluation, the Council uses a mix of both independent and management valuations using
the following as a guide:
Revalued assets are carried at their fair value being the price that would be received to sell the asset, in an
orderly transaction between market participants at the measurement date (Level 1 inputs in the fair value
hierarchy).
For land and buildings, fair value will be determined based on the nature of the asset class. For land and nonspecialised buildings, fair value is determined on the basis of observable open market values of similar assets,
adjusted for conditions and camparability at their highest and best use (Level 2 inputs in the fair value
hierarchy).
With regards to specialised buildings, fair value is determined having regard for current replacement cost and
both observable and unobservable costs. These include construction costs based on recent contract prices,
current condition (observable Level 2 inputs in the fair value hierarchy), residual values and remaining useful life
assessments (unobservable Level 3 inputs in the fair value hierarch).
For infrastructure and other asset classes, fair value is determined to be the current replacement cost of an
asset (Level 2 inputs in the fair value hierarchy) less, where applicable, accumulated depreciation calculated on
the basis of such cost to reflect the already consumed or expired futer economic benefits of the asset (Level 3
inputs in the fair value hierarchy).
Increases in the carrying amount arising on revaluation of assets are credited to a revaluation surplus in equity.
Decreases that offset previous increases of the same asset are recognised against revaluation surplus directly in
equity. All other decreases are recognised in profit or loss.
Any accumulated depreciation at the date of revaluation is eliminated against the gross carrying amount of the
asset and the net amount is restated to the revalued amount of the asset.
Those assets carried at a revalued amount, being their fair value at the revaluation less any subsequent
accumulated depreciation and accumulated impairment losses, are to be revalued with sufficient regularity to
ensure the carrying amount does not differ materially from that determined using fair value at reporting date.
In addition, the amendments to the Financial Management Regulations mandating the use of Fair Value imposes
a further minimum of 3 years revaluation requirement. As a minimum, all assets carried at a revalued amount,
will be revalued at least every 3 years.
Transitional Arrangement
During the time it takes to transition the carrying value of non-current assets from the cost approach to the fair
value approach, the Council may still be utilising both methods across differing asset classes.
Those assets carried at cost will be carried in accordance with the policy details in the Initial Recognition
section as details above.
Those assets at fair value will be carried in accordance with the Revaluation Methodology section as detailed
above.
6
(i) Fixed Assets (Continued)
Early Adoption of AASB 13 - Fair Value Measurement
Whilst the new accounting standard in relation to Fair Value, AASB 13 - Fair Value Measurement does not
become applicable until the year ended 30 June 2014 (in relation to Council), given the legislative need to
commence using Fair Value methodology fo this reporting period, the Council chose to early adopt AASB 13 (as
allowed for in the standard).
As a consequence, the principles embodied in AASB 13 - Fair Value Measurement have been applied to this
reporting period (year ended 30 June 2013).
Due to the nature and timing of the adoption (driven by legislation) the adoption of this standard has had no
effect on previous reporting periods.
Land Under Roads
In Western Australia, all land under roads is Crown land, the reponsibility for managing which, is vested in local
government.
Effective as at 1 July 2008, Council elected not to recognise any value for land under roads acquired on or before
30 June 2008. This accords with the treatment available in Australian Accounting Standard AASB 1051 Land
Under Roads and the fact Local Government (Financial Management) Regulation 16 (a)(i) prohibits local
governments from recognising such land as an asset.
In respect of land under roads acquired on or after 1 July 2008, as detailed above, Local Government (Financial
Management) Regulation 16 (a)(i) prohibits local governments from recognising such land as an asset.
Whilst treatment is inconsistent with the requirements of AASB 1051, Local Government (Financial Management)
Regulation 4(2) provides, in the event of such an inconsistency, the Local Governement (Financial Management)
Regulations prevail.
Consequently, any land under roads acquired on or after 1 July 2008 is not included as an asset of the Council.
(j) Depreciation of Non-Current Assets
All non-current assets having a limited useful life (excluding freehold land) are systematically depreciated over
their useful lives in a manner which reflects the consumption of the future economic benefits embodied in those
assets.
Assets are depreciated from the date of acquisition or, in respect of internally constructed assets, from the time
the asset is completed and held ready for use.
Depreciation is recognised on a straight-line basis, using rates which are reviewed each reporting
period. Major depreciation periods are:
Land
Airstrip
Buildings
Furniture
Computers
Vehicles
Graders
Footpaths
Other Plant & Equipment
Roads, Streets & Footpaths Formation
Pavement
Seal
Kerbing
Not Depreciated
Not Depreciated
50 years
3 years
2.5 years
5 years
8 years
25 years
3 years
Not Depreciated
50 years
15 years
30 years
The assets residual values and useful lives are reviewed, and adjusted if appropriate, at the end of each
reporting period.
An asset's carrying amount is written down immedicated to its recoverable amount if the asset's carrying
amount is greater than its estimated recoverable amount.
Gains and losses on disposals are determined by comparing proceeds with the carrying amount. These gains and
losses are included in the statement of comprehensive income in the period in which they arise. When revalued
assets are sold, amounts included in the revaluation surplus relating to that asset are transferred to retained
surplus.
7
(j) Depreciation of Non-Current Assets (Continued)
Capitalisation Threshold
Expenditure on items of equipment under $5,000 is not capitalised. Rather, it is recorded on an asset inventory
listing.
(k) Trade and Other Payables
Trade and other payables are carried at amortised cost. They represent liabilities for goods and services
provided to the local government prior to the end of the financial year that are unpaid and arise when the
Shire becomes obliged to make future payments in respect of the purchase of these goods and
services. The amounts are unsecured and are usually paid within 30 days of recognition.
(l) Employee Benefits
The provisions for employee benefits relates to amounts expected to be paid for long service leave,
annual leave, wages and salaries and are calculated as follows:
(i) Wages, Salaries, Annual Leave and Long Service Leave (Short-term Benefits)
The provision for employees’ benefits to wages, salaries, annual leave and long service leave expected to
be settled within 12 months represents the amount the Shire has a present obligation to
pay resulting from employees services provided to balance date. The provision has been calculated at
nominal amounts based on remuneration rates the Shire expects to pay and includes related on-costs.
(ii) Annual Leave and Long Service Leave (Long-term Benefits)
The liability for long service leave is recognised in the provision for employee benefits and measured as the
present value of expected future payments to be made in respect of services provided by employees up to
the reporting date using the project unit credit method. Consideration is given to expected future wage
and salary levels, experience of employee departures and periods of service. Expected future payments
are discounted using market yields at the reporting date on national government bonds with terms to
maturity and currency that match as closely as possible, the estimated future cash outflows. Where the
Shire does not have the unconditional right to defer settlement beyond 12 months, the liability is
recognised as a current liability.
(m) Interest-bearing Loans and Borrowings
All loans and borrowings are initially recognised at the fair value of the consideration received less
directly attributable transaction costs.
After initial recognition, interest-bearing loans and borrowings are subsequently measured at amortised
cost using the effective interest method. Fees paid on the establishment of loan facilities that are
yield related are included as part of the carrying amount of the loans and borrowings.
Borrowings are classified as current liabilities unless the Council has an unconditional right to defer
settlement of the liability for at least 12 months after the balance sheet date.
Borrowing Costs
Borrowing costs are recognised as an expense when incurred except where they are directly attributable
to the acquisition, construction or production of a qualifying asset. Where this is the case, they are
capitalised as part of the cost of the particular asset.
(n) Provisions
Provisions are recognised when: The council has a present legal or constructive obligation as a result of
past events; it is more likely than not that an outflow of resources will be required to settle the obligation;
and the amount has been reliably estimated. Provisions are not recognised for future operating losses.
Where there are a number of similar obligations, the likelihood that an outflow will be required in settlement
is determined by considering the class of obligations as a whole. A provision is recognised even if the
likelihood of an outflow with respect to any one of item included in the same class of obligations may be
small.
(o) Current and Non-Current Classification
In the determination of whether an asset or liability is current or non-current, consideration is given to the
time when each asset or liability is expected to be settled. The asset or liability is classified as current
if it is expected to be settled within the next 12 months, being the Council's operational cycle. In the
case of liabilities where Council does not have the unconditional right to defer settlement beyond 12 months,
such as vested long service leave, the liability is classified as current even if not expected to be settled
within the next 12 months. Inventories held for trading are classified as current even if not expected to be
realised in the next 12 months except for land held for resale where it is held as non current based on
Council's intentions to release for sale.
8
(p) Nature or Type Classifications
Rates
All rates levied under the Local Government Act 1995. Includes general, differential, specific area
rates, minimum rates, interim rates, back rates, ex-gratia rates, less discounts offered. Exclude
administration fees, interest on instalments, interest on arrears, service charges and sewerage rates.
Operating Grants, Subsidies and Contributions
Refer to all amounts received as grants, subsidies and contributions that are not non-operating grants.
Non-Operating Grants, Subsidies and Contributions
Amounts received specifically for the acquisition, construction of new or the upgrading of non-current
assets paid to a local government, irrespective of whether these amounts are received as capital grants,
subsidies, contributions or donations.
Profit on Asset Disposal
Profit on the disposal of assets including gains on the disposal of long term investments.
Losses are disclosed under the expenditure classifications.
Fees and Charges
Revenues (other than service charges) from the use of facilities and charges made for local government
services, sewerage rates, rentals, hire charges, fee for service, photocopying charges, licences, sale
of goods or information, fines, penalties and administration fees. Local governments may wish to disclose
more detail such as rubbish collection fees, rental of property, fines and penalties, other fees and charges.
Service Charges
Service charges imposed under Division 6 of Part 6 of the Local Government Act 1995. Regulation 54
of the Local Government (Financial Management) Regulations 1996 identifies these are television
and radio broadcasting, underground electricity and neighbourhood surveillance services. Exclude
rubbish removal charges. Interest and other items of a similar nature received from bank and investment
accounts, interest on rate instalments, interest on rate arrears and interest on debtors.
Interest Earnings
Interest and other items of a similar nature received from bank and investment accounts, interest on rate
instalments, interest on rate arrears and interest on debtors.
Other Revenue / Income
Other revenue, which can not be classified under the above headings, includes dividends, discounts,
rebates etc.
Employee Costs
All costs associate with the employment of person such as salaries, wages, allowances, benefits such
as vehicle and housing, superannuation, employment expenses, removal expenses, relocation expenses,
worker's compensation insurance, training costs, conferences, safety expenses, medical examinations,
fringe benefit tax, etc.
Materials and Contracts
All expenditures on materials, supplies and contracts not classified under other headings. These include
supply of goods and materials, legal expenses, consultancy, maintenance agreements, communication
expenses, advertising expenses, membership, periodicals, publications, hire expenses, rental, leases,
postage and freight etc. Local governments may wish to disclose more detail such as contract services,
consultancy, information technology, rental or lease expenditures.
Utilities (Gas, Electricity, Water, etc.)
Expenditures made to the respective agencies for the provision of power, gas or water. Exclude
expenditures incurred for the reinstatement of roadwork on behalf of these agencies.
9
(q) Nature or Type Classifications (Continued)
Insurance
All insurance other than worker's compensation and health benefit insurance included as a cost of
employment.
Loss on asset disposal
Loss on the disposal of fixed assets.
Depreciation on non-current assets
Depreciation expense raised on all classes of assets.
Interest expenses
Interest and other costs of finance paid, including costs of finance for loan debentures, overdraft
accommodation and refinancing expenses.
Other expenditure
Statutory fees, taxes, provision for bad debts, member's fees or levies including WA Fire Brigade
Levy and State taxes. Donations and subsidies made to community groups.
(r) Statement of Objectives
In order to discharge its responsibilities to the community, the Council has developed a set of
operational and financial objectives. These objectives have been established both on an overall
basis and for each of its broad activities/programs.
Council operations as disclosed in this statement encompass the following service orientated
activities/programs:
GOVERNANCE
Details expenses related to Councils seven councillors, who normally meet the third Thursday of each
month, make policy decisions, review Councils operations, plan for current and future service provision
requirements and undertake necessary appropriate training and attend conferences.
GENERAL PURPOSE FUNDING
Rates - the amount raised is determined by Councils budget "shortfall" that is known income and
desired expenditure.
General purpose grants - are the grant amounts paid to the shire from Federal Government funding as
determined by and via the Western Australian Local Government Grants Commission.
Interest - interest earned on monies invested or deposited by Council.
LAW, ORDER, PUBLIC SAFETY
Supervision of by-laws, fire prevention and animal control.
Requirements that Council carries out by statute.
HEALTH
Food quality control, immunisation, contributions to medical, health and operation of the child health clinic.
Council is a member of a group health scheme North Eastern Wheatbelt Health Scheme. Monitors
food quality and caters for health requirements for the broader community.
10
(r) STATEMENT OF OBJECTIVE (Continued)
EDUCATION AND WELFARE
Assists in the provision of the Home and Community Care services, Seniors and Pensioner
requirements.
HOUSING
Provides and maintains housing rented to staff and non-staff. Council is a major landlord, providing
accommodation for aged, pensioner, single, married and Government Employees.
COMMUNITY AMENITIES
Operation and control of cemeteries, public conveniences and sanitation service. Provides public amenities.
Owns and operates the town site deep sewerage service. Controls and maintains one rubbish disposal
site.
RECREATION AND CULTURE
Maintenance of hall, the aquatic centre, library and various reserves.
TRANSPORT
Construction and maintenance of roads, footpaths, drainage works and cleaning of streets.
Provision of infrastructure necessary to ensure adequate transport, communication, freight, social access
routes and environmental enhancement within the shire.
ECONOMIC SERVICES
Tourism, pest control, building controls and natural resource management. Tourism facilities, information
and directional signs. Weed and pest control services. Necessary building control services.
OTHER PROPERTY & SERVICES
Private works carried out by council and indirect cost allocation pools.
Public Works Overheads, plant operation and administrative costs are allocated to the various functions,
works and services provided by Council.
11
Note 2 - Graphical Representation - Source Statement of Financial Activity
Budget Operating Expenses -v- YTD Actual
2500
Amount $ ( '000s)
2000
1500
1000
500
Budget 2014-15
Actual 2014-15
0
Jul
Aug
Sep
Oct
Nov Dec
Jan
Month ending
Feb
Mar
Apr
May
Jun
Comments/Notes - Operating Expenses
Budget Operating Revenues -v- Actual
1800
1600
Amount $ ( '000s)
1400
1200
1000
800
600
400
Budget 2014-15
200
Actual 2014-15
0
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Comments/Notes - Operating Revenues
12
Management Reporting Manual
Note 2 - Graphical Representation - Source Statement of Financial Activity
Budget Capital Expenses -v- Actual
700
600
Amount $ ( '000s)
500
400
300
200
Budget 2014-15
100
Actual 2014-15
0
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Month ending
Comments/Notes - Capital Expenses
Budget Capital Revenue -v- Actual
1400
1200
Amount $ ( '000s)
1000
800
600
400
Budget 2014-15
200
Actual 2014-15
0
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Month ending
Comments/Notes - Capital Revenues
13
Management Reporting Manual
Note 3: NET CURRENT FUNDING POSITION
Positive=Surplus (Negative=Deficit)
2014-15
Last Month
$
Same Period
Last Year
$
1,827,213
222,322
1,804,224
220,474
483,281
186,618
41,537
25,038
77,688
2,193,798
92,171
10,966
101,547
2,229,382
80,142
176,082
60,537
986,659
(9,176)
(90,357)
(99,533)
(12,229)
(90,357)
(102,586)
(45,891)
(80,514)
(126,405)
Less: Cash Restricted
(222,322) (220,474)
(186,618)
Net Current Funding Position
1,871,944
Note
Current Assets
Cash Unrestricted
Cash Restricted
Investments
Receivables - Rates and Rubbish
Receivables -Other
Inventories
Less: Current Liabilities
Payables
Current Employee Benefits Provision
This Month
$
1,906,322
673,636
Note 3 - Liquidity Over the Year
3,000
2012-13
2013-14
2,500
2014-15
2,000
1,500
1,000
500
0
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Comments - Net Current Funding Position
Minutes for OMC 16 April
14 2015 Page 24 of 96
Feb
Mar
Apr
May
Jun
Note 4: CASH AND INVESTMENTS
Interest
Rate
(a) Cash Deposits
At Call - Municipal
At Call - REBA
At Call - Working
At Call - Medical Centre
0.05%
0.01%
0.01%
0.01%
(b) Term Deposits
Reserves
Surplus Funds
2.55%
2.50%
Unrestricted
$
Restricted
$
Trust
$
Investments
$
Total
Amount $
421,724
9,392
14,491
6,317
222,322
1,400,000
Institution
Maturity
Date
421,724
9,392
14,491
6,317
NAB
NAB
NAB
NAB
Call
Call
Call
Call
222,322
1,400,000
NAB
NAB
16/06/2015
24/04/2015
(c) Investments
Total
1,828,041
222,322
23,883
Comments/Notes - Investments
15
0
2,074,247
Monthly Investment Report
Note 4A: CASH INVESTMENTS
Amount Invested (Days)
Deposit
Ref
Deposit
Date
General Municipal
Surplus Funds 25/03/2015
Restricted
Reserves
Deposit Ref
17/03/2015
Deposit
Date
Institution
Term
(Days)
NAB
30
NAB
Term
(Days)
NAB - Reserves
TD114022574 17/03/2015
NAB - Surplus Funds
25/03/2015
90
30
Invested
Interest rates
2.50%
Expected
Interest
Up to 30
30-60
60-90
Comparative rate
90-120
120+
Total
-
1,400,000
-
-
-
Subtotal
2,877
2,877
-
1,400,000
-
-
-
1,400,000
1,400,000
2.55%
Subtotal
Total Funds Invested
1,398
1,398
4,275
-
1,400,000
-
-
222,322
222,322
1,622,322
90
Invested
Interest
rates
222,322
222,322
222,322
Average
Interest
time of
deposit
Interest
Rate at
time of
Report
Budget v Actual
Annual
Budget
Year to Date
Actual
Var.$
-
-
-
-
Investment Maturity Timing
Amount
Invested
1,600,000
Percentage of
Portfolio
2.55%
Subtotal
222,322
222,322
13.7%
2.50%
Subtotal
1,400,000
1,400,000
86.3%
Reserves, 13.7%
1,400,000
1,200,000
1,000,000
800,000
Subtotal
Subtotal
-
-
0.0%
0.0%
600,000
Surplus Funds,
86.3%
400,000
200,000
Subtotal
Total Funds Invested
1,622,322
0.0%
Up to 30
100.0%
16
30-60
60-90
90-120
120+
Note 5: MAJOR VARIANCES
Comments/Reason for Variance
ANNUAL
BUDGET
YTD
BUDGET
ACTUAL VARIANCE
5.1 OPERATING REVENUE (EXCLUDING RATES)
5.1.1 GOVERNANCE
5.1.2 GENERAL PURPOSE FUNDING
5.1.3 LAW ORDER AND PUBLIC SAFETY
5.1.4 HEALTH
5.1.5 EDUCATION AND WELFARE
5.1.6 HOUSING
5.1.7 COMMUNITY AMENITIES
5.1.8 RECREATION AND CULTURE
5.1.9 TRANSPORT
5.1.10 ECONOMIC SERVICES
5.1.11 OTHER PROPERTY AND SERVICES
5.2 OPERATING EXPENSES
5.2.1 GOVERNANCE
5.2.2 GENERAL PURPOSE FUNDING
5.2.3 LAW, ORDER AND PUBLIC SAFETY
5.2.4 HEALTH
5.2.5 EDUCATION AND WELFARE
5.2.6 HOUSING
17
COMMENTS
ANNUAL
BUDGET
YTD
BUDGET
ACTUAL VARIANCE
5.2.7 COMMUNITY AMENITIES
5.2.8 RECREATION AND CULTURE
5.2.9 TRANSPORT
5.2.10 ECONOMIC SERVICES
5.2.11 OTHER PROPERTY AND SERVICES
5.3 CAPITAL REVENUE
5.3.1 GRANTS, SUBSIDIES AND CONTRIBUTIONS
5.3.2 PROCEEDS FROM DISPOSAL OF ASSETS
5.3.3 PROCEEDS FROM NEW DEBENTURES
5.3.4 PROCEEDS FROM SALE OF INVESTMENT
5.3.5 PROCEEDS FROM ADVANCES
5.3.6 SELF-SUPPORTING LOAN PRINCIPAL
5.3.7 TRANSFER FROM RESERVES (RESTRICTED ASSETS)
5.4 CAPITAL EXPENSES
5.4.1 LAND HELD FOR RESALE
5.4.2 LAND AND BUILDINGS
5.4.3 PLANT AND EQUIPMENT
5.4.4 FURNITURE AND EQUIPMENT
18
COMMENTS
ANNUAL
BUDGET
YTD
BUDGET
ACTUAL VARIANCE
5.4.5 INFRASTRUCTURE ASSETS - ROADS
5.4.6 INFRASTRUCTURE ASSETS - OTHER
5.4.7 PURCHASES OF INVESTMENT
5.4.8 REPAYMENT OF DEBENTURES
5.4.9 ADVANCES TO COMMUNITY GROUPS
5.4.10 TRANSFER TO RESERVES (RESTRICTED ASSETS)
5.4.11 TRANSFER FROM RESERVES (RESTRICTED ASSETS)
5.5 OTHER ITEMS
5.5.1 RATE REVENUE
5.5.2 OPENING FUNDING SURPLUS(DEFICIT)
5.5.3 DEPRECIATION
19
COMMENTS
Note 6: BUDGET AMENDMENTS
Amendments to original budget since budget adoption. Surplus/(Deficit)
GL Account
Code
Description
Council
Resolution
Classification
No Change (Non Cash
Items)
Adjust.
Increase in
Available
Cash
Decrease in
Available
Cash
Amended
Budget
Running
Balance
$
$
$
$
Budget Adoption
Closing Funding Surplus (Deficit)
0
Minutes for OMC 16 April
20 2015 Page 30 of 96
0
0
0
0
0
Note 7: RECEIVABLES
Receivables - Rates and Rubbish
Current
2014-15
$
Opening Arrears Previous Years
Rates Levied this year
Interim Rates
Rates in Advance (Pre-Paid)
Instalment Fees
Administration/Legal Fees
Interest
Less Discount/Concessions
Less Collections to date
Equals Current Outstanding
Ex-Gratia Rates
Net Rates Collectable
% Collected
1,186,959
(1,805)
(21,510)
3,301
2,985
2,101
(25,519)
(1,137,453)
9,059
6,779
(6,779)
Previous
2013-14
Total
$
32,478
$
32,478
0
1,186,959
(1,805)
(21,510)
3,301
2,985
2,101
(25,519)
(1,137,453)
41,537
6,779
41,537
94.43%
0
0
0
0
0
0
32,478
Receivables - General
Current
$
6,492
Amount %
70
60
50
Last Year 2013-14
30
This Year 2014-15
10
0
Jul
Aug Sep Oct Nov Dec Jan
90 Days
$
$
Receivables - General
80
20
60 Days
Amounts shown above include GST (where applicable)
90
40
$
18,676
Total Outstanding
Note 7 - Rates % Collected
100
30 Days
Feb Mar Apr May Jun
Comments/Notes - Receivables General
Comments/Notes - Receivables Rates and Rubbish
Rates Levied Includes: Rates $1,045,467; ESL Levy $31,712; Rural Health Levy
$14,100; Refuse Collection $95,680
Instalments: $98,013 (71 assessments)
Legal Action: Rates $31,406 (4 assessments, including 3 to commence sale of
property process)
Payment Arrangement: $6,802
21
19
90+Days
0
$
(148)
25,038
Note 8: GRANTS AND CONTRIBUTIONS
Program/Details
GL
Provider
Approval
Yes
2014-15
Budget
Variations
Additions
(Deletions)
Revised
Grant
$
$
$
No
(Yes/No)
GENERAL PURPOSE FUNDING
Financial Assistance Grant
CLGF Regional 2013/14
Contribution to Youth Project
Senior Citizens Contribution
Community Water Supply Grant
Our Volunteers Grant
National Youth Week
State Government
Shire of Trayning
Various
Senior Citizens Homes Trust
Department of Water
Department of Local Govt
Department of Local Govt
GOVERNANCE
Reimbursements - Miscellaneous
Reimbursements - Office Amenities
Workforce Planning Grant
Various
Various
Dept of Local Government
LAW, ORDER, PUBLIC SAFETY
FESA Operating Grant
Volunteer Bushfire Brigade Grants
AWARE Grant
FESA
Yes
Western Power
Yes
State Emergency Management Committee
Yes
HEALTH
Medical Centre Contribution
Medical Centre - Staff Wages
Medical Centre Estate Funds
Practice Support Payment
Shire of Koorda
Medical Practice
Estate of Larry Elsegood
Rural Health West
Yes
Yes
Yes
Yes
41,678
92,616
50,000
0
COMMUNITY AMENITIES
Contribution to work at Cemetery
LCDC Funds
Friends of the Cemetery
Wyalkatchem LCDC
Yes
Yes
0
0
RECREATION AND CULTURE
Heritage Grant Lady Novar
Swimming Pool Grant
Lotterywest
Department of Sport & Rec
Yes
Yes
48,262
0
TRANSPORT
Financial Assistance Grant
Main Roads Direct Grant
Street Lighting Subsidy
State Government
Main Roads WA
Main Roads WA
Yes
Yes
Yes
426,069
79,015
1,300
Regional Road Group
Roads to Recovery
Main Roads WA
Dept of Transport
Yes
Yes
254,773
211,460
Australian Taxation Office
Yes
OTHER PROPERTY & SERVICES
Diesel Fuel Rebate
TOTALS
Recoup Status
Received Not Received
$
Estimated
Receival
Dates
$
246,801 Last instalment paid in May 2015
(0)
0
0
10,070 To be paid on project completion
0
0
Yes
Yes
Yes
Yes
Yes
Yes
Yes
969,356
0
0
0
0
0
0
17,846
735,260
2,939
227,273
50,350
1,000
1,000
987,202
735,260
2,939
227,273
50,350
1,000
1,000
740,402
735,260
2,939
227,273
40,280
1,000
1,000
Yes
6,000
1,300
0
8,749
(940)
11,772
14,749
360
11,772
14,821
360
11,772
11,100
0
0
8,231
13,563
12,516
19,331
13,563
12,516
16,461
13,563
12,516
41,678
41,555
50,000
0
22,575
26,692
0
3,000
5,000
3,035
5,000
3,035
5,000
3,035
30,000
48,262
30,000
0
30,000
48,262 To be claimed in April/May 2015
0
429,954
85,900
1,300
322,466
85,900
0
(8,030)
254,773
203,430
101,909
148,020
107,489 Last instalment paid in May 2015
0
1,300 Claimed in May 2015
Final 60% paid on completion of
152,864 projects
55,410 Paid quarterly
13,000
(8,000)
5,000
4,097
2,205,929
1,071,273
3,277,202
2,570,339
(51,061)
3,885
6,885
Comments - Grants and Contributions
22
(72)
0
0
2,870 Last instalment paid in April 2015
0
(0)
19,103 Quarterly
14,863 To be invoiced in April 2015
50,000 Paid in May 2015
(3,000)
0
0
903 Monthly
706,863
Note 9: Cash Backed Reserve
Name
Leave
Building
Swimming Pool
Plant Reserve
Community Bus
Rubbish Tip
Unspent Grants
2012/13 CLGF
Community Housing
Airport
CRC Building Reserve
Opening
Balance
Amended
Budget
Interest
Earned
Actual
Interest
Earned
Amended
Annual
Budget
Transfers In
(+)
$
$
$
$
0
0
0
135,823
70,974
5,000
0
0
0
0
5,000
216,797
4,618
2,408
89
3,461
1,809
127
64
177
7,356
127
Actual
Amended
Transfers In Annual Budget Actual Transfers
(+)
Transfers Out (-)
Out (-)
$
$
$
293,022
11,434
981,112
3,627
15,000
5,000
5,525 1,309,195
0
0
0
Note 9 - Year To Date Reserve Balance to End of Year Estimate
1,200,000
Annual Budget Closing Balance
1,000,000
Actual YTD Closing Balance
800,000
600,000
400,000
200,000
0
23
Transfer out
Reference
Amended
Annual
Budget
Closing
Balance
Actual YTD
Closing
Balance
$
$
0
0
0
433,463
73,382
16,523
981,112
0
3,691
15,000
10,177
0
0
0
139,284
72,783
5,127
0
0
0
0
5,127
1,533,348
222,322
Note 10: CAPITAL DISPOSALS AND ACQUISITIONS
Profit(Loss) of Asset Disposal
Cost
$
Accum
Depr
$
Proceeds
$
Disposals
Profit
(Loss)
$
0
(1,395)
0
700
(695)
0
4,091
432
1,159
5,682
5,486
432
459
6,377
Housing
22 Johnston St
Works Crew Utility WM216
Slasher
Ride on Mower
Totals
Current Budget
Replacement
Amended
Budget
$
Actual
$
Variance
$
0
0
31,949
0
0
31,949
31,949
0
0
31,949
0
(0) q
0
0
(0)
Comments - Capital Disposal
Contributions Information
Municipal
Funds
$
Grants
$
Reserves/
Proceeds
$
Summary Acquisitions
Borrowing
$
Total
$
Current Budget
Amended
Budget
$
Actual
$
Variance
$
0
120,762
57,471
0
0
49,621
50,350
0
0
0
4,091
0
0
0
0
0
0
170,383
111,912
0
Property, Plant & Equipment
Land for Resale
Land and Buildings
Plant & Property
Furniture & Equipment
0
170,383
109,770
0
0
70,989
70,892
0
0
(99,394) q
(38,878) q
0
69,986
0
0
18,000
0
0
0
0
602,917
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
672,903
0
0
18,000
0
0
0
47,323
Infrastructure
Roadworks
Drainage
Bridges
Footpath & Cycleways
Parks, Gardens & Reserves
Airports
Sewerage
672,903
0
0
18,000
0
0
0
47,323
420,231
0
0
0
0
0
0
20,320
(252,672) q
0
0
(18,000) q
0
0
0
(27,003) q
266,219
702,888
4,091
0
1,020,521
1,018,379
582,432
Totals
Comments - Capital Acquisitions
24
(435,947)
Contributions
Municipal
Funds
$
Reserves/
Proceeds
Grants
$
0
$
0
Land for Resale
Borrowing
$
0
Total
$
0
0
0
0
0
Contributions
Municipal
Funds
$
Reserves/
Proceeds
Grants
$
$
Borrowing
$
Total
$
10,000
1,359
1,359
5,000
5,000
5,000
5,000
5,000
5,000
5,000
10,000
15,762
5,000
10,000
64,024
48,262
65,000
65,000
49,621
0
0
170,383
Contributions
Municipal
Funds
$
Reserves/
Proceeds
Grants
$
$
30,000
27,471
50,350
57,471
50,350
4,091
Totals
Total
$
34,091
77,821
4,091
Governance
Shire Office
Senior Citizens Homes Project
Housing
1 Slocum St
22b Flint St
2 Slocum St
Town Hall
Recreation Centre
Lady Novar
Transport
Airport purchase or reserve
Plant & Equipment
Borrowing
$
0
111,912
Transport
Works Crew Utility WM216
Storm Water Project
Totals
Contributions
Municipal
Funds
$
0
Reserves/
Proceeds
Grants
$
$
0
0
Furniture &
Equipment
Borrowing
$
0
Total
$
0
Amended
Budget
$
Actual
$
0
Land & Buildings
10,000
120,762
Totals
Current Budget
This Year
Totals
25
Variance
$
0
0
0
0
0
Current Budget
This Year
Amended
Budget
$
Actual
$
Variance
$
10,000
1,519
(8,481) q
1,359
2,213
854
5,000
5,000
5,000
1,837
4,907
0
(3,163) q
(93) q
(5,000) q
5,000
10,000
64,024
0
0
60,514
(5,000) q
(10,000) q
(3,510) q
65,000
0
(65,000)
170,383
70,989
(99,394)
Current Budget
This Year
Amended
Budget
$
Variance
(Under)Over
$
Actual
$
31,949
77,821
31,949
38,943
109,770
70,892
(0) q
(38,878) q
(38,878)
Current Budget
This Year
Amended
Budget
$
0
Variance
(Under)Over
$
Actual
$
0
0
Contributions
Municipal
Funds
$
60,604
1,020
1,362
Reserves/
Proceeds
Grants
$
$
Roads
Borrowing
$
187,005
187,005
134,551
195,155
81,110
81,110
55,410
55,410
83,912
83,912
20,011
21,031
27,745
27,745
13,173
14,535
7,000
69,986
Total
$
7,000
602,917
0
0
672,903
Transport
RRG Tammin Wyalkatchem Rd
SLK 23.44 - 28.44 (5.0km) Shoulder Widening &
Primersealing (no final seal)
RRG Koorda Wyalkatchem Rd
SLK 10.80 - 14.90 (4.1km) Shoulder Reconditioning
R2R Goldfields Rd SLK 3.84 5.84 (2.0km) - Gravel Sheet to
achieve a minimum 8m wide
carriageway
R2R Wallambin Rd SLK 11.85 14.25 (2.4km) - Waterbind &
Enzyme treat existing gravel
sheeted section
R2R Martin Rd SLK 11.92 - 13.99
(2.07km) - Widen (where
possible) & gravel sheet over
Wadjil and Clayey section
R2R town street kerbing - replace
500m of kerbing including
repairing pavement under and
primbersealing over prior to
placing new kerbing
Allan Rd Floodway Culvert
replacement - Replace diameter
450 RCP with 9.8m long x 1200h
x 1200w RCBC on south end of
concrete floodway and replace
40m2 of concrete slab over
Piesse St - Seal from Gamble St
to Honour Ave - 175m x 10.8m
with S35E PMB x 10mm agg high
stress seal
Seal CBH corner
Totals
Contributions
Municipal
Funds
$
Reserves/
Proceeds
Grants
$
0
$
0
Drainage
Borrowing
$
0
Total
$
0
0
0
0
0
Totals
Contributions
Municipal
Funds
$
0
Reserves/
Proceeds
Grants
$
$
0
0
0
Total
$
0
0
0
0
Totals
26
Variance
(Under)Over
$
Actual
$
187,005
157,548
(29,457) q
195,155
105,740
(89,415) q
81,110
69,324
(11,786) q
55,410
176
(55,234) q
83,912
45,101
(38,811) q
21,031
21,031
(0) q
27,745
5,544
(22,201) q
14,535
14,535
7,000
1,234
672,903
420,231
(0)
(5,766) q
(252,672)
Current Budget
This Year
Amended
Budget
$
Actual
$
0
Bridges
Borrowing
$
Amended
Amended
Budget
$
Current Budget
This Year
Variance
(Under)Over
$
0
0
0
0
0
Current Budget
This Year
Amended
Budget
$
0
Actual
$
Variance
(Under)Over
$
0
0
0
0
0
Contributions
Municipal
Funds
$
18,000
Reserves/
Proceeds
Grants
$
18,000
$
0
Footpaths &
Cycleways
Borrowing
$
0
0
Total
$
18,000
0
18,000
Contributions
Municipal
Funds
$
Reserves/
Proceeds
Grants
$
0
$
0
Totals
Total
$
0
0
0
0
0
Totals
Contributions
Municipal
Funds
$
Reserves/
Proceeds
Grants
$
$
Actual
$
Total
$
Variance
(Under)Over
$
0
(18,000) q
0
0
(18,000)
Current Budget
This Year
Amended
Budget
$
Actual
$
0
Airports
Borrowing
$
Amended
Budget
$
18,000
18,000
Parks, Gardens &
Reserves
Borrowing
$
0
Honour Ave and finish Wilson St
Current Budget
This Year
Variance
(Under)Over
$
0
0
0
0
0
Current Budget
This Year
Amended
Budget
$
Variance
(Under)Over
$
0
0
Actual
$
0
0
0
0
0
0
0
Totals
Contributions
Municipal
Funds
$
Reserves/
Proceeds
Grants
$
0
$
0
Sewerage
Borrowing
$
0
0
Total
$
0
0
0
0
Contributions
Municipal
Funds
$
7,000
10,323
17,323
Grants
$
Reserves/
Proceeds
$
0
Totals
Borrowing
$
30,000
30,000
0
0
Total
$
7,000
30,000
10,323
47,323
Youth Project
Swimming Pool
Information Bay Seal
Totals
27
0
0
Current Budget
This Year
Amended
Budget
$
Actual
$
0
Variance
(Under)Over
$
0
0
0
0
0
Current Budget
This Year
Amended
Budget
$
7,000
30,000
10,323
47,323
Actual
$
0
9,997
10,323
20,320
Variance
(Under)Over
$
(7,000) q
(20,003) q
(0) q
(27,003)
Note 11: TRUST FUND
Funds held at balance date over which the Shire has no control and which are
not included in this statement are as follows:
Description
REBA Bond Account
Dept Housing and Works
Wyalkatchem District Hospital
Ahrens, Dorothy
Reid, Brett
Green, Claire
Chapman, Wendy
Webb, Trevor
Enkelman, Ben
Contract Aquatic
McCabe, Ian
Masacote, Marlenie
Falconer, Aaron
Chheena, Abdur
Webb, Margaret
Ovens, Robyn
Wells, Mikahla
Working Account
Gym Monies
Key Deposit
Wyalkatchem Bush Fire Brigade
Interest
Cleaning Bond
Senior Citizens Rent
Medical Centre Account
Opening
Balance
1-Jul-14
$
Amount
Received
$
Amount
Paid
$
Closing
Balance
31-Mar-15
$
1
1
4,640
4,640
1,400
(1,400)
0
500
500
200
200
200
200
490
490
315
315
215
(215)
300
0
300
265
265
500
100
600
0
740
740
0
660
660
0
480
480
0
215
(215)
0
0
342
(342)
0
0
0
126
126
165
60
(30)
9,289
195
9,289
1
1
600
2,400
(300)
2,700
516
33,250
(31,222)
2,544
38,247
(33,725)
24,747
500
20,224
28
500
SUPPLEMENTARY INFORMATION: INFORMATION ON BORROWINGS
(a) Debenture Repayments
Principal
1-Jul-14
Particulars
Principal
Repayments
2014/15
2014/15
Budget
Actual
$
$
Principal
Outstanding
2014/15
2014/15
Budget
Actual
$
$
Interest
Repayments
2014/15
2014/15
Budget
Actual
$
$
Housing
Loan 68 - 43/45 Wilson
217,537
15,736
15,736
201,801
201,801
14,729
14,728
Loan 71b - GEHA 51/55 Flint
145,070
46,670
23,130
98,400
121,940
6,467
2,634
Loan 72 - GEHA 51/55 Flint
97,475
21,988
16,209
75,487
81,266
7,333
5,182
200,000
16,292
16,292
183,708
183,708
8,794
8,794
660,082
100,686
71,367
559,396
588,715
37,323
31,337
Recreation & Culture
Loan 73 - Community Resource Centre
Building Project
RECONCILIATION OF BANK ACCOUNTS
Unrestricted Municipal Bank as at 31 March 2015
Outstanding Deposits
Outstanding Payments
1,821,724
837
(2,015)
1,820,545
Ending Balance
Unrestricted Medical Centre as at 31 March 2015
6,317
6,317
Ending Balance
Trust REBA as at 31 March 2015
9,392
9,392
Ending Balance
Trust Working as at 31 March 2015
14,491
2,015
(1,152)
Ending Balance
15,355
Reserve Account as at 31 March 2015
222,322
222,322
Ending Balance
Page 30 of 31
A/R Aging Summary
As at 31 March 2015
Current
Ahrens, Dot
Chapman, Wendy
CJ's Cablectrics Joining Pty Ltd
Department of Housing
0
1 - 30
216
31 - 60
61 - 90
> 90
TOTAL
0
0
0
216 Fortnightly Rent Invoice
504 Fortnightly Rent Invoice
0
504
0
0
0
13
0
0
0
0
5,709
0
0
0
-193
13 Standpipe water charges
5,516 Monthly rental invoice
16,616 Community water supply grant
0
16,616
0
0
0
19
19
19
0
0
Dowerin District High School
243
0
0
0
0
243 Reimbursement for collection
Eaton, Kylie
108 Monthly user agreement fee
Department of Water
Dowerin Church of Christ
108
0
0
0
0
Garn Nominees
28
0
0
0
0
Green, Melissa
0
0
0
0
0
Masacote, Marlenie
0
600
0
0
0
Quade Agri Services
RATE DEBTORS
76
42
0
0
0
0
0
0
0
41,494
Shire of Dowerin
Webb, Margaret
RJ & SL Wells
0 Six monthly invoice for gym
600 Monthly rental invoice
76 Hire of the Recreation Centre
41,537 Outstanding Rates as at 31 March 2015
0
0
0
0
290 Reimbursement
0
0
512
0
0
0
512 Monthly rental invoice
144
0
0
0
144 Private works, to be followed up
Wildgoose, Ruth
0
0
0
0
45
0
66
0
0
0
Wyalkatchem Playgroup
28 Standpipe water charges
290
Wyalkatchem CRC
TOTAL
56 Hire of Korrelocking Hall
7
0
0
0
0
6,534
18,676
19
0
41,346
6,492
18,676
19
0
-148
42
0
0
0
41,494
45 Private works, to be followed up
66 Reimbursement
7 Hire of Community Bus
66,574
25,038 Sundry
41,537 Rates
8.2.2 FINANCIAL MANAGEMENT – FINANCIAL REPORTING – PAYMENT LISTINGS
– MARCH 2015
FILE REFERENCE:
12.10.02
AUTHOR’S NAME
Claire Trenorden
AND POSITION:
NAME OF APPLICANT/
NOTIFICATION TO APPLICANT:
PREVIOUS MEETING REFERENCE:
Not Applicable
Not Applicable
9 April 2015
matter.
OMC: 19 March 2015
Council Decision No. 3058
SUMMARY: This report recommends that Council receive the monthly transaction
financial activity statement for the Shire of Wyalkatchem as required by the Local
Government Act 1995 Section 6.8 (2) (b).
1. Receive the Payment Listings as of 31 March 2015.
Appendices:
1.
Payment Listings as of 31 March 2015.
Background:
Nil
Comment:
Pursuant to Section 6.8 (2)(b) of the Local Government Act 1995, where expenditure has
been incurred by a local government it is to be reported to the next Ordinary Meeting of
Council. Values have been rounded to the nearest dollar.
Municipal Account
Total Payments March 2015
Variance $
Variance %
Percentage paid by EFT March 2015
Percentage paid by Cheque March 2015
$289,347
$263,725
$25,622
10%
96%
4%
Percentage of local Suppliers March 2015 (excluding wages, bank fees, loan payments
and utilities providers)
59%
Dollar Value spent with local Suppliers March 2015
$108,292
Medical Centre Account
$257
Trust Account – Working
$2,938
Trust Account – REBA
No transactions
Consultation:
Ian McCabe
Section 6.8 (2)(b) of the Local Government Act 1995 requires that where expenditure has
been incurred by a local government it is to be reported to the next Ordinary meeting of
Council.
Relates to Policy Number GP2 – Purchasing Policy.
Payment of Accounts Payable as per the attached transaction statements to the value of
$289,347 for March 2015.
There are no strategic implications relative to this item.
Simple Majority
Voting Requirements
Moved: Cr Jones
3074
Seconded: Cr Gawley
1. Receive the Payment Listing as of 31 March 2015.
Vote:
7/0
1:40 PM
07/04/15
Accrual Basis
Payment Listing
As of March 31, 2015
Type
Date
A01100 · Cash at Bank
A01101 · Unrestricted Municipal Bank
General Journal
2/03/2015
General Journal
2/03/2015
Cheque
3/03/2015
Bill Pmt -Cheque
3/03/2015
Num
1985
1985
16733
Description
Name
NAB
NAB
Department of Commerce.
Awogun, Dr Emmanuel - EFT
Amount
Bob Davey Real Estate - EFT
Water Corporation.
Trenorden, Jan
BA & VM Brookes - EFT
Brendon Wilkes Electrical - EFT
D & GJ Pease - EFT
Merchant Fees
Merchant Fees
HOUSING BOND 22B Flint St Wells
MEDICAL CENTRE Practice Expenditure Feb and Mar 2015, Start up capital, Accreditation
Support
45 WILSON ST Replace smoke detector SH130, LADY NOVAR Replace faulty exhaust fan
and powerpoint SH128
R2R GOLDFIELDS RD Supply of wet hire side tippers 050215, 060215, 090215-110215,
190215, 200215
FUEL Fuel Pressure hose (25mm inside diameter) x 2.5m for bowsers
BLADES WM017 Set of 19mm unperforated / solid cutting edges, 12 wedges and one bolt &
nut
FREIGHT Cutting edges 120215
ADMIN OFFICE Fan Motor for water fountain
STREETS Paint weathershield 4L
REPAIRS WM009 Bucket Level Sensor
BARRACKS Gas Bottle 45kg x 1, ROADSIDE SPRAYING TOWN Wipeout 20L, Wetting
Agent 20L
BARRACKS Keys RB15 x 2, RB16 x 1, B3 Padlock
REPAIRS WM009 Repair bucket sensor, REPAIRS WM830 Service truck, investigate oil
pressure switch wiring, replace dip stick and brake switch
ALLAN RD FLOODWAY Culverts Box 1200mm x 1200mm x 8
CHEMICALS Liquid Chlorine 200L x 6 drums
REPAIRS WM017 Replace exhaust manifold, repair valve cover, travel
ELECTRICITY 4 Slocum St 010115-060215
MEDICAL CENTRE Consultations 02/03/15-03/03/15 (reimbursement to Dr)
WATER USAGE Houses 121214-120215
Internet Access March 2015, Email Hosting 190115-190215
ELECTRICITY Street Lights 251214-240115
TRANSFER 1EQE107 Nalkain fast attack, WEBSITE Hosting 160215-150515, 9 SLOCUM
ST Portable airconditioner, ELECTRICITY Airport 121114-150115, MEDICAL CENTRE
Stationery
RENT 9 Slocum St 090315-220315
WATER USAGE 111214-120215
STATIONERY Diary, Ink
RRG WYALKATCHEM KOORDA RD Side Tipper Hire 260215-270215 18hrs
BARRACKS Install ceiling fans and repair wiring
OTHER FIRE PREVENTION 25% contribution to power at radio mast site 280814-270115
11/03/2015
11/03/2015
Data#3 - EFT
Great Eastern Country Zone WALGA - EFT
COMPUTER Trend Micro Renewal 310315-310316
COUNCILLOR Wheatbelt Conference 2015 130315 McCabe, Garner, Holdsworth, Jones
-262.02
-792.00
Bill Pmt -Cheque
11/03/2015
JK Williams - EFT
-953.17
Bill Pmt -Cheque
Bill Pmt -Cheque
11/03/2015
11/03/2015
Kleenheat Gas - EFT
Koorda Community Resource Centre - EFT
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
11/03/2015
11/03/2015
11/03/2015
Northam & Districts Glass Service - EFT
Petchell Mechanical - EFT
St John Ambulance Australia - EFT
TERMINAL BUILDING Reticulation PVC Fittings & Glue, 45 WILSON ST Repair
airconditioner, 4 SLOCUM ST Globes, PLANT PARTS 6 wiring clips, DEPOT Extension lead,
TOWN HALL, BARRACKS Gas Regulator, ENTRY STATEMENTS Entry Sign backing - 6
tubes fixall, ADMIN OFFICE Paint Stripper, wood putty, 1 litre paint, 9 SLOCUM ST TV
Antenna Booster / Doctor, EXPENDABLE TOOLS Hole Saw
REC CENTRE Bulk Gas
ADVERTISING EOI 22 Johnston St, Holden SS 170215 Half Page each, Medical Centre
News 041114 Half Page
55 FLINT ST Repair sliding door, 1 SLOCUM ST Repair windows/door and flyscreen
REPAIRS WM830 Repair injector, WM009 Airconditioner repairs
AWARE GRANT First Aid Courses x 6
Bill Pmt -Cheque
3/03/2015
Brendon Wilkes Electrical - EFT
Bill Pmt -Cheque
3/03/2015
Canaan Contractors - EFT
Bill Pmt -Cheque
Bill Pmt -Cheque
3/03/2015
3/03/2015
Covs Parts - EFT
Cutting Edge - EFT
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
3/03/2015
3/03/2015
3/03/2015
3/03/2015
3/03/2015
D & D Transport - EFT
Frigmac Pty Ltd - EFT
JK Williams - EFT
Komatsu Australia Pty Ltd - EFT
Landmark - EFT
Bill Pmt -Cheque
Bill Pmt -Cheque
3/03/2015
3/03/2015
Lock Stock & Farrell Locksmith - EFT
Petchell Mechanical - EFT
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Cheque
Bill Pmt -Cheque
Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
3/03/2015
3/03/2015
3/03/2015
3/03/2015
3/03/2015
3/03/2015
4/03/2015
5/03/2015
5/03/2015
Rocla Pipeline Products - EFT
Sigma Chemicals - EFT
Westrac - EFT
Synergy
Water Corporation.
Westnet
Synergy
NAB Visa
Cheque
Bill Pmt -Cheque
Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
6/03/2015
6/03/2015
11/03/2015
11/03/2015
11/03/2015
11/03/2015
Bill Pmt -Cheque
Bill Pmt -Cheque
BPAY0303
DD030315
dd30316
dd050315
dd050315
dd50316
dd060315
-32.29
-58.53
-342.00
-53,000.00
-275.00
-13,268.75
-123.72
-677.55
-59.95
-102.30
-89.99
-292.51
-356.40
-150.45
-1,431.98
-6,098.40
-1,210.00
-6,698.85
-123.95
-357.00
-3,721.65
-142.50
-2,000.85
-1,213.77
-440.00
-3,472.12
-98.40
-3,366.00
-1,676.95
-113.95
-412.27
-45.00
-2,062.50
-3,255.73
-1,194.00
Page 1 of 3
1:40 PM
07/04/15
Accrual Basis
Payment Listing
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
11/03/2015
11/03/2015
11/03/2015
11/03/2015
Bill Pmt -Cheque
Paycheque
Bill Pmt -Cheque
Liability Cheque
Bill Pmt -Cheque
11/03/2015
11/03/2015
11/03/2015
12/03/2015
17/03/2015
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
17/03/2015
17/03/2015
17/03/2015
17/03/2015
17/03/2015
17/03/2015
Australia Post - Mail - EFT
Avon Waste - EFT
Bandicoot Express - EFT
BP Medical Supplies - EFT
Canaan Contractors - EFT
Countryside Pest Control - EFT
Bill Pmt -Cheque
17/03/2015
Courier Australia - EFT
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
17/03/2015
17/03/2015
17/03/2015
17/03/2015
17/03/2015
17/03/2015
17/03/2015
D & D Transport - EFT
Dowerin Engineering Works - EFT
Dunnings - EFT
E Fire and Safety - EFT
Five Rivers Plumbing - EFT
Fuji Xerox - EFT
Landmark - EFT
Bill Pmt -Cheque
Bill Pmt -Cheque
17/03/2015
17/03/2015
NEWROC - EFT
PPCA - EFT
Bill Pmt -Cheque
17/03/2015
R Munns Engineering Consulting - EFT
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
17/03/2015
17/03/2015
17/03/2015
RadioWest & HOT FM Networks - EFT
Shire of Trayning - EFT
Tudor House - EFT
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
17/03/2015
17/03/2015
17/03/2015
17/03/2015
Wheatbelt Safetywear - EFT
Wheatbelt Swimming Services - EFT
Wyalkatchem Community Resource Cntr - EFT
Wyalkatchem Mechanical Services - EFT
Bill Pmt -Cheque
17/03/2015
Wyalkatchem Road House - EFT
Liability Cheque
General Journal
Bill Pmt -Cheque
Bill Pmt -Cheque
Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
17/03/2015
19/03/2015
20/03/2015
20/03/2015
20/03/2015
21/03/2015
24/03/2015
16734
16735
16736
dd110315
1994
16737
16738
dd200315
dd210315
Wells, RJ and SL - EFT
Wyalkatchem Tyre Service - EFT
Wyalkatchem Golf Club
Wyalkatchem Meat Supply
Wylie News & Lotteries
Salaries and wages
Telstra
Small Business Super Clearing House - EFT
AMPAC Debt Recovery - EFT
Small Business Super Clearing House - EFT
NAB
Synergy
Wylie News & Lotteries
Bob Davey Real Estate - EFT
Telstra
Avon Waste - EFT
GARDEN MAINTENANCE 210215-060315
TYRES WM216 Repair tyre, TYRES WM017 Tyre rotation, TYRES WM000 x 4
GOLF CLUB Sponsorship 2015 season
AUSTRALIA DAY Sausages, THANK A VOLUNTEER Steaks x 120, Sausages x 4kg,
CHRISTMAS LIGHTS Voucher 44 (Best overall)
NEWSPAPERS Jan 15
PPE110315
TELEPHONE Landlines 170215-160315
SUPERANNUATION Jan 2015
DEBT COLLECTION 6 Riches St, Lot 406 Wyalkatchem Tammin Rd Rates Debt Recovery
-3,938.00
-1,203.00
-200.00
-899.40
-42.80
-22,769.83
-1,369.20
-9,332.59
-184.14
POSTAGE Feb 2015, ADMIN OFFICE Camera
BINS February 2015 - 329 x 4 weeks, 12 street x 4 weeks
ADVERTISING EOI Holden SS Half Page, 22 Johnston St Full Page
CONSUMABLES Universal wipes
RRG WYALKATCHEM KOORDA RD Side Tipper Hire (Wet) 260215-110315
TERMITE INSPECTIONS Rec Centre, Korre Hall, Barracks, Town Hall, Lady Novar, Railway
Station, PEST CONTROL All Shire buildings
FREIGHT Works parts 060315, Library books (oncharged) 170215, Swimming pool samples
180215, Library Books (reimbursed) 110215, Medical supplies 170215, Works parts 190215
-291.86
-3,259.96
-83.00
-49.72
-6,050.00
-5,324.00
FREIGHT Swimming pool chemicals, Cutting Edges
STANDPIPE Standpipe manufacture for de Pierre Road
FUEL February 2015
FIRE EXTINGUISHERS Servicing Jan 2015
SWIMMING POOL repair drains shower and toilet, BARRACKS Repair toilet
PHOTOCOPY Lease 210315-200415, B&W Copies x 6442 010215-280215
DEPOT RGDC Ball Valve, AUSTRALIA DAY Gas Bottle 8.5kg replacement for District Club,
BARRACKS Gas Bottle 45kg x 2, REC CENTRE Gas Bottles 45kg x 2, TERMINAL
BUILDING Reticulation fittings, SIGNAGE Rapid set concrete x 2 bags, ROADSIDE
SPRAYING Replacement 4m Spraybar
REFRESHMENTS NEWROC Christmas Function McCabe, Davies, Holdsworth
TOWN HALL, REC CENTRE, SWIMMING POOL Music license 010415-310316, ADMIN
OFFICE Music on hold license 010415-310315
SENIOR CITZ HOMES PROJECT Consulting work on drafting unit site plan, meeting with
electrician and completing and submitting Western Power application for new power supply,
ENGINEERING CONSULTANCY Work on 10 year road program, Work on 2014/15 road
program
ADVERTISING Around the Towns Interviews Feb 2015
ADVERTISING EOI Holden SS and 22 Johnston St 1.5 pages
BANNERS IN THE TERRACE Plain PVC banner to spec, PUBLIC RELATIONS Australian
Flag 1800mm x 900mm, fully sewn in polyester with sister clips
PROTECTIVE CLOTHING Sutherland, Reid, Gibbs, King
SWIMMING POOL Aqua Aerobic Course Reilly
CRC ANNUAL FEE Feb 2015
MAINTENANCE WM000 Service 90,000km plus all filters, all oils, replace belt & tensioner,
rear LH mudflap
REFRESHMENTS Council Meeting 050315 Sandwiches x 10 rounds, First Aid Course
030315, 040315 Morning tea and lunch for 9 people
SUPERANNUATION Feb 2015
NAB Connect Fee. CG
ELECTRICITY 010115-040315
NEWSPAPERS Feb 15
RENT 9 Slocum St 230315-050415
TELEPHONE Mobiles 020215-010315
STREET SCAPE Yellow wheelie bins 110L x 6, Green wheelie bins 200L x 2
-275.70
-310.50
-9,350.47
-2,211.00
-1,714.51
-610.47
-1,460.86
-111.37
-175.75
-400.84
-1,877.66
-110.00
-35.00
-311.50
-953.00
-539.00
-2,291.67
-1,220.44
-350.00
-8,050.73
-32.24
-10,054.90
-51.20
-440.00
-131.96
-680.00
Page 2 of 3
1:40 PM
07/04/15
Accrual Basis
Payment Listing
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
24/03/2015
24/03/2015
24/03/2015
Courier Australia - EFT
CPR Outdoor Centre - EFT
Cutting Edge - EFT
Water Corporation.
Salaries and wages
McCabe, Ian J
Treasury Corp
Wyalkatchem Spraying Service - EFT
FREIGHT Work parts 110315, Stationery 170315, Chainsaw 060315, Banner 060315
SWIMMING POOL Shed Gable Colourbond 3.12x2.4x2.17m
BLADES WM017 Standard Sharq perforated cutting edges x 4 sets, WM017 Sharq thick
cutting edges x 2 sets
PLANT PARTS 1BUF605 Replacement Auger
ADVERTISING Expressions of interest Holden SS 190215 Half Page, Expressions of interest
22 Johnston St 190215 full page
PUBLIC RELATIONS Kidsafe brochures and posters
PLANT PARTS WM009 Air conditioner gas valve, Air conditioner controller
REFUSE SITE Dozer Hire Rehabilitation Avon Waste Pits, RRG WYALKATCHEM KOORDA
RD Dozer Hire Push up gravel 35hrs
RRG WYALKATCHEM KOORDA RD Traffic Management 200315, 210315
STATIONERY Batteries AA, Fax cartridge
RRG WYALKATCHEM KOORDA RD Coreflute Road User Signs x 2
MEDICAL CENTRE IT Managed Services Feb 2015, Mar 2015, Managed Backup Feb 2015,
Mar 2015
GARDEN MAINTENANCE 070315-200315
57 FLINT ST Diagnose and repair reticulation fault, SWIMMING POOL Consultation, design
irrigation plan and provide quote
REFRESHMENTS Council Meeting 190315 Dinner for 14 people (incl 4 people from Koorda
and the Doctor)
COUNCIL MEETING Feb 15, THANK A VOLUNTEER Food, DEPOT Light globes,
BARRACKS Items to fit gas bottles, RANGER EXPENSES Food for cat traps, OFFICE
AMENITIES
WATER USAGE Swimming Pool 270215-280115
PPE250315
TRAINING McCabe Work Health and Safety Law (decision no 3071)
LOAN 72 - GEHA HOUSES
RRG WYALKATCHEM KOORDA RD Roller driving 16.5hrs, URBAN STREETS Work 34hr
Bill Pmt -Cheque
Bill Pmt -Cheque
24/03/2015
24/03/2015
Diggawest & Earthparts WA - EFT
Dowerin Community Resource Centre - EFT
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
24/03/2015
24/03/2015
24/03/2015
Kidsafe Western Australia - EFT
Komatsu Australia Pty Ltd - EFT
Marty Grant Bulldozing - EFT
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
24/03/2015
24/03/2015
24/03/2015
24/03/2015
Reepar Asset Protection - EFT
Staples Australia - EFT
Turrbo Signs - EFT
Wallis Computer Solutions - EFT
Bill Pmt -Cheque
Bill Pmt -Cheque
24/03/2015
24/03/2015
Wells, RJ and SL - EFT
Wheatbelt Landscaping - EFT
Bill Pmt -Cheque
24/03/2015
Wyalkatchem Hotel - EFT
Bill Pmt -Cheque
24/03/2015
Wyalkatchem IGA Express - EFT
Bill Pmt -Cheque
Paycheque
Cheque
Cheque
Bill Pmt -Cheque
24/03/2015
25/03/2015
25/03/2015
26/03/2015
31/03/2015
Building Commission - EFT
NAB
NAB
NAB
Treasury Corp
Building Services Levy Sept 14 - Mar 15
Merchant Fees
Merchant Fees
Account Keeping Fee
LOAN 73 - CRC BUILDING
A01404 · Trust Working
Cheque
12/03/2015
Total A01404 · Trust Working
Senior Citizens Homes Trust
RENT February 2015
A01405 · Medical Centre
Bill Pmt -Cheque
24/03/2015
Total A01404 · Trust Working
MEDICAL CENTRE Consultations 230215-270215 (cash and cheques taken)
dd240315
dd260315
CRED310315
Cheque
31/03/2015
General Journal
31/03/2015 2001
General Journal
31/03/2015 2001
General Journal
31/03/2015 2002
Cheque
31/03/2015 CRED310316
Total A01101 · Unrestricted Municipal Bank
Total A01100 · Cash at Bank
CERTIFICATION OF CHIEF EXECUTIVE OFFICER
I hereby certify that the Schedule of Accounts paid was submitted to Council on Thursday, 16 April 2015.
All payments are as per the Annual Budget and are supported by vouchers and invoices and were not
processed until goods and services were certified as received.
CERTIFICATION OF CHAIRMAN
I hereby certify this schedule of accounts paid was submitted to the Council on Thursday, 16 April 2015
for information pursuant to Section 6.8(2)(b) of the Local Government Act 1995.
-70.34
-1,224.73
-3,378.10
-646.80
-46.50
-15.00
-1,224.46
-14,674.00
-2,810.50
-111.52
-137.62
-1,741.74
-3,399.00
-264.00
-687.50
-341.20
-2,881.20
-22,264.45
-2,160.00
-7,130.06
-2,525.00
-177.50
-23.10
-110.55
-38.30
-12,542.72
-289,346.66
-289,346.66
-2,938.00
-2,938.00
-257.00
-257.00
Ian McCabe, Chief Executive Officer
Quentin Davies,Chairman
Page 3 of 3
8.3
Officer Reports
8.3.1 COMMUNITY SERVICES – SERVICE PROVISION – AGED CARE SERVICES CEACA
FILE REFERENCE:
3.16.01
AUTHOR’S NAME
Ian McCabe
AND POSITION:
8 April 2015
The author has no financial interest in
this matter.
PREVIOUS MEETING REFERENCE
SUMMARY:
1.
That the Shire of Wyalkatchem endorse the draft constitution for
Central East Aged Care Alliance Inc as presented;
2.
That the Shire of Wyalkatchem authorise the Chief Executive Officer to
advise the Executive Officer of the Wheatbelt East Regional Organisation of
Councils of its endorsement of the draft constitution for Central East Aged
Care Alliance Inc in order that further work leading to the establishment of
Central East Aged Care Alliance Inc can be undertaken;
3.
That the Shire of Wyalkatchem nominate Cr Quentin Davies to the
membership on the incorporated body’s Management Committee and Cr
David Holdsworth as his deputy.
Background
The Central East Aged Care Alliance (CEACA) was established following discussions at
the 2011 Central East Country Local Government Planning Forum held in Kellerberrin.
The purpose of CEACA was to develop a holistic regional solution to allow ageing
residents to remain in the region for as long as possible, within the context of State and
Federal Government policy initiatives.
CEACA’s membership includes the 11 Councils from the central east portion of the
Western Australian Wheatbelt – the Shires of Bruce Rock, Kellerberrin, Koorda,
Merredin, Mt Marshall, Mukinbudin, Nungarin, Trayning, Westonia, Wyalkatchem and
Yilgarn.
With funding from the 11 Councils, Regional Development Australia Wheatbelt and the
Wheatbelt Development Commission, Verso Consulting was engaged to undertake an
aged care needs study for the region.
One of the study’s major findings was the need for universally designed independent
housing units that would allow residents to remain within their communities (and by
extension) the region for as long as possible.
In addition to their role as advocate for improving service delivery for the aged within
their communities, CEACA’s Member Councils also saw they had a role in the
construction of independent living units for the aged.
Since the release of the Verso Report CEACA has worked on establishing the need for
universally designed houses through a needs analysis across each of the 11 Councils
and developing a business case for funding to assist CEACA’s membership in the
construction of the houses to meet this identified need.
Access Housing has been engaged by CEACA to assist in development of a business
case for funding from the State Government through its Growing the South Initiative. In
the first instance funding is being sought for land assembly and servicing, with
CEACA‘s Member Councils resolving as follows at a meeting on Thursday 26 February
2015:
RESOLUTION:
Moved: Cr Truran
Seconded: Mr Burton
1.
That the 11 Member Councils of CEACA approve the business case for the
CEACA Seniors Housing Project – Stage One Land Assembly and Servicing as
prepared by Access Housing and authorise its submission to the Department of
Regional Development.
2.
That the 11 Member Councils of CEACA agree that the Shire of Merredin be the
banker for the CEACA Seniors Housing Project – Stage One Land Assembly and
Servicing project.
CARRIED
The need for a governance model for the CEACA Aged Housing Project has also been
under consideration for some time. At a CEACA Meeting held Monday 16 March 2015
a number of decisions around the development of a governance model were taken with
CEACA resolving as follows:
RESOLUTION:
Moved: Mr Griffiths Seconded: Cr O’Connell
That Member Councils of the Central East Aged Care Alliance (CEACA) approve the
establishment of an incorporated body for the purpose of undertaking the CEACA Aged
Care Housing Project.
CARRIED
RESOLUTION:
Moved: Cr Truran
Seconded: Mr Mollenoyux
That the membership of the incorporated body include one representative nominated by
each CEACA Member Council.
CARRIED
RESOLUTION:
Moved: Cr Davies
Seconded: Cr Breakell
That the Wheatbelt Communities Inc Constitution be used as the basis to form the
constitution of the new incorporated body.
CARRIED
RESOLUTION:
Moved: Cr Strange Seconded: Cr Davies
That a working group comprising Mr Darren Mollenoyux, CEO Shire of Bruce Rock, Mr
David Burton, CEO Shire of Koorda, Mr Greg Powell, CEO Shire of Merredin and Mr
Ian McCabe, CEO Shire of Wyalkatchem, be established and charge with the task of
finalising a draft constitution prior to seeking legal advice on the draft constitution.
CARRIED
RESOLUTION:
Moved: Cr Truran
Seconded: Cr Shadbolt
That the draft constitution be presented to Member Councils for consideration at their
ordinary April Council Meeting for endorsement.
CARRIED
By consensus it was also agreed that:
1.
David Burton and Ian McCabe would review the Wheatbelt Communities
Constitution as a starting point to preparing a draft constitution for the new incorporated
body;
2.
The WE-ROC Executive Officer would provide executive support to the working
group as it prepared the draft constitution; and
3.
Member Councils would provide their respective agenda closing dates to the
WE-ROC Executive Officer in order that an agenda item for use by all Councils for
consideration at their April round of meetings can be prepared.
A draft constitution was presented to Member Councils at a CEACA Meeting held
Thursday 2 April 2015 with CEACA resolving as follows:
RESOLUTION:
Moved: Mr Powell
Seconded: Mr Griffiths
That:
1.
The 11 Councils of the Central East Aged Care Alliance endorse the circulated
draft constitution for the purpose of creating an incorporated entity for the Central East
Aged Care Alliance housing project; and
2.
Should any further minor corrections to the circulated draft constitution be
required, corrections must be provided to the WE-ROC Executive Officer no later than
close of business on Tuesday 7 April 2015 in order for the draft constitution to be
finalised and circulated to all CEACA’s Member Councils for endorsement at the April
round of ordinary Council meetings.
CARRIED
Appendix:
Attachment 1 – Draft Constitution for Central East Aged Care Alliance Inc.
Attachment 2 – Support of the Wyalkatchem Senior Citizen’s Homes Trust Inc. for the
CEACA project – motion adopted by the committee 9 March 2015
Comment:
A copy of the revised draft constitution is presented for endorsement.
The recommendation of CEACA is that Council should also give consideration as to
who it wishes to represent it on the incorporated body’s Management Committee noting
that there will be only one member from the each of CEACA’s membership. It may also
be prudent to consider the appointment of a deputy. This can be altered in time, so the
Shire’s recommendation is that this be the current representative to CEACA, Cr Quentin
Davies and that the proxy be his deputy, Cr David Holdsworth.
Consultation:
Helen Westcott
Executive Officer, Wheatbelt East Region of
Councils
CEO’s, CEACA
Cr Quentin Davies, Shire President
Incorporations Act 1984
No direct relevant policy
Financial Implications
There are no direct financial implications relative to this item. There will be recurring
minor expenditure included in future budgets.
Strategic Plan/Risk Implications
The CEACA project is a major undertaking with high Strategic relevance to this local
government. The provision of appropriate accommodation to the aged will retain
population and promote employment of support services. This is likely to result in
greater economic benefit to the community of Wyalkatchem.
Voting Requirements
Moved:
Cr Gawley
Simple Majority
3075
Seconded:
Cr Garner
That Council resolve the following
1.
That the Shire of Wyalkatchem endorse the draft constitution for Central East aged
Care Alliance Inc as presented;
2.
That the Shire of Wyalkatchem authorise the Chief Executive Officer to
advise the Executive Officer of the Wheatbelt East Regional Organisation of
Councils of its endorsement of the draft constitution for Central East Aged
Care Alliance Inc in order that further work leading to the establishment of
Central East Aged Care Alliance Inc can be undertaken;
3.
That the Shire of Wyalkatchem nominate Cr Quentin Davies to the
membership on the incorporated body’s Management Committee and Cr
David Holdsworth as his deputy.
Vote:
7/0
Cr Pease queried the length of membership on the CEACA committee - the position of the
shire of Wyalkatchem is that we re-nominate to committees on an annual basis.
Appendix 1
CENTRAL EAST AGED CARE ALLIANCE (INC.)
CONSTITUTION
CONTENTS
Clause
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
Title
NAME OF THE ASSOCIATION
DEFINITIONS AND INTERPRETATION
LOCATION
VISION
OBJECTS
POWERS
PROPERTY AND INCOME
MEMBERSHIP AND CHAIR
TERMINATION OF MEMBERSHIP
MEMBERS’ LIABILITIES
OFFICE BEARERS
COMMITTEE AND SUB-COMMITTEES
FINANCE
AUDIT
ANNUAL BUDGET
MEETINGS
RESOLUTIONS WITHOUT MEETINGS
CONFLICT OF INTEREST
SERVICE OF NOTICES
CHANGES TO THE CONSTITUTION
INSPECTION OF RECORDS AND REGISTERS OF THE ASSOCIATION
COMMON SEAL OF ASSOCIATION
WINDING UP/DISSOLUTION OF THE ASSOCIATION
Page
2
2
3
3
3
3
4
4
6
6
7
8
9
10
10
10
14
15
15
15
16
16
16
1.
NAME OF THE ASSOCIATION
The name of the Association is Central East Aged Care Alliance (Inc).
2.
DEFINITIONS AND INTERPRETATION
2.1
In this constitution, unless a contrary intention appears:
WORD
Act
Association
Central Eastern
Wheatbelt Region
Chair
Committee
Committee Meeting
Member
Member Organisation
Office Bearer
Ordinary Resolution
Secretary
Special Resolution
Treasurer
CEACA
DEFINITION
means the Associations Incorporation Act 1987, of Western Australia as
amended.
means CEACA (Inc).
means the area covered by the local government areas of the Shires of Bruce
Rock, Kellerberrin, Koorda, Merredin, Mt Marshall, Mukinbudin, Nungarin,
Trayning, Westonia, Wyalkatchem and Yilgarn together with any adjoining area
so determined by a Special Resolution adopted by a general meeting of the
Association.
means the person appointed as Chair of the Association in accordance with
Clause 11.
means the committee of management of CEACA (Inc) appointed in accordance
with Clause 12.
Committee meetings shall mean general meetings and vice versa. Special
general meetings and annual general meetings shall mean a meeting of the
Committee to conduct particular business as described in this constitution.
means a person who is appointed as a member of the Association in accordance
with Clause 8.
means any of the organisations referred to in Clause 8.1 or as varied in
accordance with clauses 8.4 or 8.5.
means the Chair, Secretary or Treasurer.
means a resolution other than a Special Resolution.
means the Secretary of the Association appointed in accordance with Clause 11.
has the meaning given by section 24 of the Act; that is a resolution passed by a
majority of not less than three fourths of the members of the Association, who
vote at a general meeting of which notice specifying the intention to propose the
resolution as a special resolution has been given in accordance with this
constitution.
means the Treasurer of the Association appointed in accordance with clause 11.
means Central East Aged Care Alliance (Inc).
3.
LOCATION
The Association shall be centred on the Central Eastern and North Eastern Wheatbelt Region of Western
Australia.
4.
VISION
The Association and its constituent members recognise the need for affordable, suitable and sustainable
housing that meets the needs of an ageing population in the Region. The Association will implement
agreed strategies and secure funding from State and Commonwealth governments, the private sector
and not for profit organisations to construct, manage and maintain housing in the Region.
5.
OBJECTS
The objects of this association are:
To provide housing for an ageing population in the CEACA Region;
To secure funding from various sources for the construction of housing;
To manage the housing across the Region, including its tenants and sale;
To maintain the housing constructed in the Region; and
To ensure the ongoing viability and increase the number of accommodation units across the
Region as required.
The property and income of the Association shall be applied solely towards the promotion of the objects
or purposes of the Association and no part of that property or income may be paid or otherwise
distributed, directly or indirectly, to members of the Association, except in good faith in the promotion
of those objects or purposes.
6.
POWERS
6.1
In accordance with the provisions of Section 13 of the Act, the powers of the Association are to:
(a) employ persons that the Association deems appropriate to pursue the objects of the
Association or to administer the affairs of the Association;
(b) acquire, hold, deal with and dispose of any real or personal property;
(c) open and operate bank accounts;
(d) Invest CEACA money:
(i) as trust funds which may be invested under Part III of the Trustees Act 1962; or
(ii) in any other manner authorised by this constitution;
(e) appoint agents to transact any business of the Association on its behalf; and
(f)
enter into any other contract deemed necessary or desirable by the Committee.
6.2
The Association may, unless this constitution otherwise provides, act as trustee and accept and
hold real and personal property upon trust, but does not have power to do any act or thing as a
trustee that, if done otherwise than as a trustee, would contravene the Act or the constitution.
7.
PROPERTY AND INCOME
7.1
The property and income of the Association shall be applied solely toward the promotion of the
objects of the Association but nothing herein contained prevents:
(a) the payment in good faith of remuneration to any member, officer, employee or agent of
the Association or other person in return for services rendered to the Association;
(b) the payment of a salary to any employee of the Association;
(c) the payment of a reasonable and proper rent for premises leased by the Association; or
(d) the payment of out of pocket expenses incurred by a member or employee of the
Association or other authorised person.
8.
MEMBERSHIP AND CHAIR
8.1
Membership shall consist of:
 one (1)person resident in the Shire of Bruce Rock and appointed by the Council of the
Shire of Bruce Rock;
 one (1)person resident in the Shire of Kellerberrin and appointed by the Council of the
Shire of Kellerberrin;
 one (1) person resident in the Shire of Koorda and appointed by the Council of the Shire
of Koorda;
 one (1)person resident in the Shire of Merredin and appointed by the Council of the
Shire of Merredin;
 one (1) person resident in the Shire of Mt Marshall and appointed by the Council of the
Shire of Mt Marshall;
 one (1) person resident in the Shire of Mukinbudin and appointed by the Council of the
Shire of Mukinbudin;





one (1) person resident in the Shire of Nungarin and appointed by the Council of the
Shire of Nungarin;
one (1) person resident in the Shire of Trayning and appointed by the Council of the
Shire of Trayning;
one (1)person resident in the Shire of Westonia and appointed by the Council of the
Shire of Westonia:
one (1) person resident in the Shire of Wyalkatchem and appointed by the Council of
the Shire of Wyalkatchem; and
one (1) person resident in the Shire of Yilgarn and appointed by the Council of the Shire
of Yilgarn.
8.2
In accordance with clause 11, Members are to elect annually a person that is not a Member to
be the Chair of the Association.
8.3
The Chair may not be an elected member of Council or an employee of any Member
Organisation.
8.4
The process for selection and the term of Members shall be at the discretion of the Member
Organisation by which they are appointed. Without limiting that discretion, it is the intention of
the Association that persons appointed as members by the Member Organisations shall
comprise any member of the community within the jurisdictional area of the Member
Organisation.
8.5
The Members may agree by Special Resolution to invite any organisation with interests and
objectives consistent with the Objects of the Association to appoint persons as members of the
Association, the number of such persons, the method of their selection and their term of
membership to be specified in the Special Resolution (unless clause 8.6 applies). Unless
otherwise specified in the Special Resolution, any such organisation shall thereafter become a
Member Organisation.
8.6
The Members may agree by Special Resolution to invite any local government to appoint
persons as members of the Association on like terms to those appointed pursuant to clause 8.1,
whereupon any such local government shall thereafter become a Member Organisation and
clause 8.4 shall apply.
8.7
Members are not required to pay a membership fee or subscription.
8.8
The Chair shall cause to be kept a register of current and past members and a record of the
current office bearers and their postal or residential addresses, in the manner contemplated by
the Act. Upon the request of a member, the register must be made available for inspection by
the member and the member may make a copy or take an extract from the register or record
but shall have no right to remove the register or record for that purpose.
8.9
A person ceases to be a member, or the Chair, if he or she:
(a) dies;
(b) resigns by notice in writing delivered to the Chair, or in the case of the Chair, to the
Secretary;
(c) is convicted of an offence under the Act;
(d) is permanently incapacitated by mental or physical ill-health; or
(e) in the case of a member, no longer qualifies for appointment in accordance with Clause 8.1
; or
(f)
in the case of a member, has his/her membership terminated as described in clause 9.
8.10
Where a person’s membership has ceased in accordance with Clause 8.9 and a replacement has
not been named by the Member Organisation by which that person was appointed, the
Secretary shall promptly upon cessation write to the Member Organisation requesting that
another person be nominated as a member in substitution.
8.11
Where the Chair ceases to be the Chair, the members shall as soon as practicable thereafter
meet to choose and appoint a replacement.
9.
TERMINATION OF MEMBERSHIP
9.1
The Committee shall have the power to suspend or expel any member of the Association for any
act detrimental to the interests of the Association. The Secretary will communicate that
decision in writing to the affected member.
9.2
Any member who has their membership suspended or terminated shall have the right to appeal
against such suspension or termination by presenting their case to a Special General Meeting
called for such purpose and the decision of the Special General Meeting shall be final.
10.
MEMBERS’ LIABILITIES
10.1
An officer or member of the Association is not by reason only of his or her being such an officer
or member liable in respect of the liabilities of the Association.
10.2
Clause 10.1 does not apply in respect of liabilities incurred by or on behalf of the Association
prior to incorporation.
11.
OFFICE BEARERS
11.1
The Office Bearers of the Association will be the Chair, Secretary and Treasurer.
11.2
The Office Bearers will be elected at each Annual General Meeting by ballot. Until such time as
the first Annual General Meeting takes place, the Committee shall appoint the Office Bearers.
11.3
Prior to each Annual General Meeting the Secretary shall give at least 21 days’ notice calling for
nominations for the various positions of Office Bearer.
11.4
Subject to clause 8.3, any member may nominate any person, including the incumbent, to be
Chair.
11.5
Any member may nominate themself or another member for a position as Secretary or
Treasurer. Unless nominated by himself or herself, the nomination must be signed by the
nominee to indicate his or her consent to be nominated.
11.6
The Secretary must advise all members in writing of all nominations received not less than 14
days prior to the Annual General Meeting.
11.7
When a casual vacancy occurs in a position of Office Bearer, the Committee may appoint a
member (or in the case of the Chair, a person not disqualified to be appointed under clause 8.3)
to fill that vacancy until the next Annual General Meeting. A casual vacancy occurs when a
person holding one of those positions ceases to be a member or resigns from the position by
notice in writing to the Secretary or Chair.
11.8
The role and any power delegated to the Chair shall be in accordance with this Constitution and
the Act.
11.9
The Committee, through the Secretary, shall:
(a) ensure that all the Association’s correspondence is promptly and adequately handled,
notices and agendas for meetings are correctly compiled and dispatched and that all
records are properly and securely stored;
(b) ensure a true, complete and accurate record of all minutes of all meetings is kept in a
minute book and are signed as a true, complete and accurate record by the chair of the
meeting;
(c) be responsible for custody of all records, registers, books, documents and securities of the
Association; and
(d) maintain, in an up-do-date condition, this constitution and ensure each member has a copy.
In addition the Secretary will ensure the original of the current constitution, signed and
dated by the Chair, is kept in a secure manner and will make it available for inspection.
11.10 The Secretary shall perform such other duties as are imposed on him or her by this Constitution
or the Act.
11.11 The Committee, through the Treasurer, shall:
(a) ensure the appointment of appropriate staff or agents to manage the financial affairs of the
Association;
(b) oversee the financial affairs of the Association, including the maintenance of appropriate
systems of internal control;
(c) ensure that all monies received are properly accounted for and banked into the appropriate
Association bank accounts;
(d) ensure that all disbursements of Association funds are in accordance with Committee
approvals and are effected by cheques signed by two office bearers;
(e) ensure compliance with sections 25 and 26 of the Act in respect of the accounting records
of the Association; and
(f)
ensure all funds received shall be banked without deduction, in a clearly identifiable
account. Payments drawn on the account shall be paid by cheque or such other means
(such as electronic fund transfer) authorised by any two office bearers jointly.
11.12 The Treasurer shall present at each meeting of the Committee a full report of the finances of the
Association and at each Annual General Meeting the audited accounts of the Association.
11.13 The Treasurer shall perform such other duties as are imposed on him or her by this Constitution
or the Act.
12.
COMMITTEE AND SUB-COMMITTEES
12.1
At each Annual General Meeting the members shall appoint the Committee from amongst
themselves to hold office until the following Annual General Meeting.
12.2
The Committee shall include at least one member representing each of the Member
Organisations named in Clause 8.1.
12.3
The Secretary and Treasurer shall be members of the Committee, and shall be counted as such
for the purposes of Clause 12.2.
12.4
If a member of the Committee ceases to be a member of the Association or resigns from the
Committee by notice in writing to the Secretary, the Committee shall appoint another member
to fill the casual vacancy, subject always to Clause 12.2.
12.5
The Committee may, by instrument in writing, delegate to one or more sub-committees
(consisting of such persons as the Committee thinks fit) the exercise of such of the functions of
the Association as are specified in the instrument, other than:
(a) this power of delegation; and
(b) a function which is imposed on the members in general meeting, by the Act or by another
law of the State.
12.6
A function, the exercise of which has been delegated to a sub-committee under this clause may,
while the delegation remains unrevoked, be exercised from time to time by the sub-committee
in accordance with the terms of the delegation.
12.7
A delegation under this clause may be made subject to such conditions or limitations as to the
exercise of any function, or as to the time or circumstances, as may be specified in the
instrument of the delegation. The duration of such delegation shall not extend beyond the date
of the annual general meeting.
12.8
Notwithstanding any delegation under this clause, the Committee may exercise any function or
power delegated.
12.9
The Committee may, by instrument in writing, revoke wholly or in part, any delegation under
this clause.
12.10 The Committee or a sub-committee may meet and adjourn as it thinks proper, subject to Clause
16.
13.
FINANCE
13.1
The Association may accept monies by any lawful means for the purpose of fulfilling the objects
of the Association.
13.2
The financial year of the Association shall be from 1 July to 30 June in the following year.
13.3
All monies of the Association shall be paid into the accounts of the Association at such bank or
banks or other financial institutions as the Committee from time to time directs.
13.4
No monies shall be drawn from the Association’s accounts except by cheque or such other
manner as is authorised by the Committee from time to time with such cheque or any other
authority or direction signed in the manner described in clause 11.11 or as otherwise authorised
by the Committee from time to time.
13.5
The financial operations of the Association shall be conducted in accordance with this
Constitution and the Act.
14.
AUDIT
14.1
As soon as practical after incorporation the Committee shall appoint a suitably qualified and
certified auditor to audit the books and records of the Association.
14.2
At each Annual General Meeting an auditor is to be appointed for the next financial year.
14.3
An appointed auditor shall provide an audit report to the Committee within 4 months of the end
of the financial year in order that it may be tabled at the Annual General Meeting.
14.4
The auditor shall have no prior or current relationship with the Chair or any members or
employees of the Association, other than in a professional capacity.
15.
ANNUAL BUDGET
15.1
Each year and at least two (2) months before the end of the financial year, the Committee shall
prepare a budget for the following financial year.
15.2
The draft budget shall be forwarded to each Member Organisation for comment, and any such
comments shall be considered by the Committee before adopting the budget for the following
financial year.
16.
MEETINGS
General
16.1
The Committee shall meet together for the dispatch of business not less than one meeting per
quarter year. The Secretary will issue a notice of these Committee meetings not less than 10
days before the date of the meeting.
16.2
The Chair may at any time convene a special meeting of the Committee to deal with any matter
which, in his/her opinion, is of a sufficiently urgent nature that it should not be held over to the
next scheduled ordinary meeting of the Committee. A written notice, specifying the business to
be transacted and the date, time and place of the special meeting will be issued by the Secretary
not less than 5 days before the date of the meeting.
16.3
The quorum for a meeting of the Committee or for a General Meeting of the Association shall be
50% of Members plus one. The Chair will not be counted for the purpose of a quorum.
16.4
Subject to this constitution, the members present at a meeting of the Committee or for a
General Meeting of the Association shall determine the procedure and order of business to be
followed at a meeting including without limitation inviting observers or guests to attend and/or
address meetings.
16.5
The Chair shall preside at each meeting of the Association or of the Committee.
16.6
If the Chair is not present or is unable to preside at the meeting, the members present shall
select one of their number to preside at the meeting. If no decision is reached in this regard the
meeting shall be adjourned.
16.7
Each member has one deliberative vote. The Chair shall not have a deliberative or a casting vote;
however a member presiding in the absence of the Chair shall be entitled to exercise his or her
deliberative vote.
16.8
All questions other than Special Resolutions shall be decided by a majority of votes, but if there
is an equality of votes, the question shall be deferred for consideration at the next meeting of
the Committee.
16.9
In order to cast a vote a member must:
(a) be present in person when the vote is taken; or
(b) be in communication with the meeting by way of telephone or video link for the duration of
the discussion on the question to be voted on, and convey his or her vote verbally in a
manner that is audible to all members present.
16.10 A declaration by the chair presiding at a meeting that a resolution has been passed shall be
evidence of that fact unless, during the meeting at which the resolution is submitted, a poll is
demanded by at least 3 members of the Association present in person. A declaration by the
person presiding as to the result of a poll is evidence of the matter so declared.
16.11 The Association will pay for all reasonable Committee meeting expenses.
Annual General Meeting (AGM)
16.12 The AGM shall be held in every calendar year within 4 months of the end of the Association’s
financial year. The Secretary shall ensure written notice of the meeting is sent to all members,
not less than 30 days before the meeting.
16.13 The business of the AGM shall include in this order:
(a) confirmation of the minutes of the previous AGM and any subsequent meeting and matters
arising;
(b) the Chair’s report;
(c) the Treasurer’s report and statement of accounts for the preceding financial year, together
with an audit report prepared by the appointed auditor;
(d) the appointment of an external auditor as described in clause 14.2;
(e) the election by ballot of the Chair, Secretary and Treasurer whose terms will expire at the
following AGM;
(f)
ratification of the Statements of Intent of subsidiary entities (if any) prepared in accordance
with Clause 19.5;
(g) the appointment of the Committee;
(h) special business of which notice has been given; and
(i)
general business.
16.14 The reports of the Chair and Treasurer, together providing (but not limited to) a summary of the
financial and other activities of the Association for the preceding year, the annual report, and
audited financial statements shall be sent to the members together with the notice of meeting.
Special General Meeting
16.15 The Chair shall at any time convene a Special General Meeting within 14 days of:
(a) the Secretary receiving a request in writing to do so from not less than 5 members, all of
whom have signed the request, for the purpose specified in that request; or
(b) the Secretary receiving a notice under clause 9.3, for the purpose of dealing with the appeal
to which that notice relates; or
(c) a procedural motion proposed in accordance with Clause 16.20 being defeated at a
Committee meeting or general meeting.
16.16 The Secretary shall give to all members not less than 10 days’ notice of a Special General
Meeting and of any motions to be moved at the Special General Meeting. This notice shall
specify:
(a) when and where the meeting will be held; and
(b) the particulars of the business to be transacted at the meeting and of the order in which
that business is to be transacted.
16.17 If a Special General Meeting is not convened within 14 days after the date on which a request in
accordance with clause 16.15(a) by members for the meeting is lodged with the Secretary, any
one or more of the members who made the request may convene a meeting to be held not later
than 3 months after that date. This meeting shall be convened as nearly as is practicable in the
same manner as Committee meetings are convened.
Special Resolutions
16.18 A resolution is a Special Resolution if it is passed by a majority of not less than three-fourths of
the members who vote at a meeting of which at least 14 days’ notice specifying the intention to
propose the resolution as a Special Resolution is given.
16.19 Matters which must be determined by a Special Resolution are:
(a) the invitation of additional members in accordance with clauses 8.5 and 8.6;
(b) the establishment of a subcommittee in accordance with Clause 12 or the disestablishment
of such a subcommittee, the delegation of any powers or functions to a subcommittee and
the variation or revocation of that delegation; and
(c) any matter required by the Act to be determined by a Special Resolution including but not
limited to a change to this Constitution or a proposal for the winding up or dissolution of
the Association.
16.20 If in the opinion of the Chair a matter before the Committee or a general meeting is of a nature
that ought to require a Special Resolution in the interests of good governance, he or she shall
propose a procedural motion to that effect. If the procedural motion is not supported by a
majority of members present and voting, the matter shall be deferred for determination at a
Special General Meeting convened with 14 days notice.
16.21 At a meeting at which a motion proposed as a Special Resolution is submitted, a declaration by
the person presiding that the resolution has been passed as a Special Resolution shall be
evidence of the fact unless, during the meeting at which the motion is submitted, a poll is
demanded by at least 3 members of the Association present in person. A declaration by the
person presiding as to the result of a poll is evidence of the matter so declared.
Adjournment of Meetings
16.22 If a quorum is not present within 30 minutes after the time appointed for holding the meeting
the meeting will be adjourned to the same time on the same day in the following week at the
same venue.
16.23 If a quorum is not present within 30 minutes of the time appointed for the resumption of an
adjourned meeting, the members who are present may proceed with the business of that
meeting as if a quorum were present.
16.24 The meeting chair may, with the consent of a meeting at which a quorum is present, and shall, if
so directed by such a meeting, adjourn that meeting from time to time and from place to place.
16.25 There shall not be transacted at an adjourned meeting any business other than business left
unfinished or on the agenda at the time when the meeting was adjourned.
16.26 When a meeting is adjourned for a period of 30 days or more, the Secretary shall give notice of
the adjourned meeting in accordance with clause 16.1, 16.12 or 16.15 (as may be applicable) as
if that meeting was a fresh meeting.
17.
RESOLUTIONS WITHOUT MEETINGS
17.1
With the agreement of the Chair, any member of the Committee may submit a motion for the
consideration of the Committee other than in a meeting of the Committee. The Secretary shall
circulate any such motion in writing to members of the Committee, and if agreed to in writing by
a majority of the Committee it shall have the same effect as if passed at a Committee meeting.
Every such resolution shall be recorded in writing and delivered to each member and shall be
recorded in the minutes of the next Committee meeting. Agreement in writing to any such
resolution may be transmitted by facsimile or email or delivered by pre-paid post or pre-paid
courier.
18.
CONFLICT OF INTEREST
18.1
If the Chair, a member or an employee of the Association has a direct or indirect pecuniary or
non-pecuniary interest in a contract, proposed contract or other matter before the Association,
the Chair, member or employee shall as soon as he or she becomes aware of the interest,
disclose the nature and extent of the interest to the Committee.
18.2
To the extent they are known, interests of the Chair’s, a member’s or an employee’s immediate
family should also be disclosed.
18.3
When the Chair discloses a pecuniary interest, he or she must step down from the Chair and
leave the room while the matter is discussed and voted upon. If the Chair is required to step
down, the Committee must select a member to preside while the Chair is absent.
18.4
When a member or employee discloses a pecuniary interest he or she may neither participate in
discussions nor take any part in the decision making process in respect to that matter nor be
present when the matter is being discussed or voted upon.
18.5
Clause 18.1 does not apply in respect to a pecuniary or non-pecuniary interest that exists only by
virtue of the fact that the Chair, member or employee belongs to a class of person for whose
benefit the Association was established.
18.6
All declarations of interest are to be recorded in the meeting minutes.
18.7
The Committee shall abide by sections 21 and 22 of the Act.
19
SERVICE OF NOTICES
19.1
For the purposes of this constitution, a notice may be served by or on behalf of the Association
upon any member either personally, by facsimile, email or pre-paid courier or by sending it by
pre-paid post to the member at the member’s address shown in the register of members or
records of the Association.
19.2
When a document is sent to a member by properly addressed and pre-paid post or courier
delivery, the document shall, unless the contrary is proved, be deemed for the purposes of this
constitution to have been served on the member at the time at which the document would have
been delivered in the ordinary course of post or courier delivery.
20
CHANGES TO THE CONSTITUTION
20.1
This constitution may be amended or revoked by a Special Resolution passed at a General
Meeting of Members of the Association provided that at least 28 days’ notice of the motion has
been given to all members by the mover or the Chair.
20.2
All changes must comply with sections 17, 18 and 19 of the Act.
20.3
Any change to the constitution shall not take effect until –
(a) the notice required under section 17(2) of the Act has been lodged with the Commissioner;
and
(b) if the name of the Association, or its object or purposes is to be changed, any such change
has been approved under section 18 or section 19 of the Act, as the case may be.
21.
INSPECTION OF RECORDS AND REGISTERS OF THE ASSOCIATION
21.1
A member may at any reasonable time inspect without charge the minute books, documents,
records and securities of the Association.
22.
COMMON SEAL OF ASSOCIATION
22.1
The Association shall have a common seal on which its corporate name shall appear in legible
characters.
22.2
The common seal of the Association shall not be used without the express authority of the
Committee and every use of that common seal shall be recorded in the minute books of the
Association.
22.3
The affixing of the common seal of the Association shall be witnessed by any two Office Bearers
of the Association.
22.4
The common seal of the Association shall be kept in the custody of the Secretary or such other
person as the Committee from time to time decides.
23.
WINDING UP/DISSOLUTION OF THE ASSOCIATION
23.1
The Association will be dissolved by a Special Resolution passed at a meeting convened for that
purpose.
23.2
The mover or the Chair shall give not less than 28 days’ notice of motion of such dissolution to
each member.
23.3
If upon the winding up or dissolution of the Association there remains after satisfaction of all its
debts and liabilities any property whatsoever, the same must not be paid to or distributed
among the members, or former members. The surplus property must be given or transferred to
another association incorporated under the Act which has similar objects and which is not
carried out for the purposes of profit or gain to its individual members, and which association
shall be determined by resolution of the members.
Appendix 2
8.4.1 GOVERNANCE – REPORTING – OFFICER REPORTS TO COUNCIL –
CHIEF EXECUTIVE OFFICER - MARCH 2015
FILE REFERENCE:
13.09.01
AUTHOR’S NAME
Ian McCabe
AND POSITION:
8 April 2015
this matter.
SUMMARY:
1. Accept the Chief Executive Officer’s Report for the month of March 2015
as presented
Appendix: There is no attachment to this report.
Comment:
There were 21 work days in March and one public holiday. The CEO took one day’s
annual leave in the month as study leave.
The CEO represented the Shire of Wyalkatchem in two radio interviews (12, 25
March) and at Central Eastern Aged Care Alliance (CEACA, 16 March), North
Eastern Wheatbelt Regional Organisation of Councils (NEWROC, 24 March) and
Local Emergency Management Committee (LEMC, 25 March). The main order of
business for CEACA was submission of a business case to the State Government to
seek seed funding of planning requirements for the larger CEACA project. The seed
funding would see approximately $2.5million flow to the 11 partner shires to facilitate
basic planning of the CEACA project, envisaged to eventually result in the
construction of more than 200 independent living units across the Wheatbelt. The
waiting list in Wyalkatchem for such accommodation currently exceeds 20. The
finalisation of legal arrangements between the 11 shires would support a formal
application for government funding of the entire project, exceeding $60million. Any
local housing resulting from these projects will be transferred to the Wyalkatchem
Senior Citizen’s Homes Trust Inc. The Shire is currently working with the Trust on a
smaller four unit project.
The CEO and councillors Holdsworth, Jones and Garner attended an economic
workshop in Kellerberrin on 13 March. Several interactive sessions delivered by the
University of WA and others provided some strategic tools and information for
community planning. This will assist in preparation of the revised Strategic
Community Plan.
Management work in March included meeting with representatives of the
Wyalkatchem Senior Citizen’s Homes Trust (31 March) to brief them on engineering
assessments for the current four unit project, the preparation of the 2015/16 budget
and meeting with representatives of the Community Resource Centre on 23 March to
revise the current agreement in line with conditions of the agreement and discuss
service delivery requirements. The CEO and Senior Finance Officer also met with
the General Practitioner in a regular business meeting.
The CEO and the Shire President, Cr Davies, met with the President and CEO of the
Shire of Koorda on 19 March as a regular briefing related to the medical centre and
medical services. The same day, councillors representing the Shire of Koorda
attended the Wyalkatchem council meeting and joined Council at a dinner to formally
welcome Dr Emmanuel Awogun to the district. Council forum was held 5 March.
Other matters of significance in March were the proposed sale of 22 Johnston Street
and several meetings around contractor relations. The CEO and several other staff
attended First Aid Training on 3 and 4 March.
Strategic work continued on asset management, long term financial planning.
Consultation:
Mr Trevor Webb
Manager of Works
Mrs Claire Trenorden
Yvette Grigg
SEMC
Torben Bendtsen
DFES
There is no direct statutory environment relevant to this issue.
There is no Council Policy relative to this report.
There is no direct financial implication relative to this item.
There are no direct Strategic/Risk Implications relative to this item.
Voting Requirements
Simple Majority
3076
Moved:
Cr Garner
Seconded:
Cr Wells
Officer Recommendation:
1.
Vote:
Accept the Chief Executive Officer’s Report for the month of March
2015 as presented
7/0
8.4.2 GOVERNANCE – REPORTING – OFFICER REPORTS TO COUNCIL–
MANAGER OF WORKS–MARCH 2015
FILE REFERENCE:
13.09.01
AUTHOR’S NAME
Trevor Webb
AND POSITION:
Manager of Works
5 April 2015
this matter.
SUMMARY:
1. Accept the Manager of Works Report for the month of March 2015 as
presented;
Road Maintenance and Projects:
The shire’s expanded road works program has made
March an extremely busy month and with the recent
rain we are taking advantage of the moisture to start
some badly needed maintenance on roads.
As soon as it becomes dry we will start some sheeting on Wallambin and then shift
our road works program south of town until the end of next month.
Nearly 5km of Koorda/Wyalkatchem Road has been widened, cleared, material
added to shoulders (7,000c/m from a Stratford Pit), Bomagged and compacted then
sealed providing a new 7m pavement width up to the Holdsworth Road corner.
Reconstruction of pavement failures on other sections of the road was also needed
and Martin Road had the Floodway
cement stabilised and sealed as well
as
its
intersection
with
the
Koorda/Wylie Road.
The CBH Corner had a Pitch Rubber
seal on its floodway intersection with
Railway Terrace.
Roadbase Borrow Pits
Our thanks to the Stratford Family for their
continued road-base supply and to Anthony
Ryan (Lackman Road) and Tom McCormack
(Rifle Range Road) for two additional gravel
pits we now have access to, with over ten
thousand cubic metres of road-base now
pushed up in normally difficult areas ready for
planned works.
Shoulder Clearing
A small start has been made on shoulder
widening and mulching to extremely
overgrown areas using an excavator with
mulching attachment.
The trial on Lackman Road proved very cost
effective and it will hopefully be followed up
next year with 6km on McNee Road that is
now dangerously narrow.
White Posts and Rural Road Signage
In recent months we have endeavoured to catch up with replacing damaged, missing
or incorrectly spelled rural road signage. White posts are also receiving extra
attention on bends and culverts.
Ripping of Tree Roots on Tammin / Wyalkatchem Road
As we had the D8 CAT Dozer pushing up gravel on
Rifle Range Road, the full kilometre of tree roots
that have been damaging the Tammin/Wylie Road
near Bruse Road were ripped. It is expected that
once the roots under the seal rot, the current
undulations will recede.
Ranger Service:
No major Ranger incidents in Wyalkatchem Shire apart from a lost dog, a cat
dispute, a noisy turkey and a noisy rooster.
Town Maintenance Program:

Shauna and Russel continue to maintain our Recreation Centre, Oval, Parks and
Gardens, the Tennis Club and Streetscape. The extensive time spent on the Oval
and Flint Street Park is obvious and has had positive reviews from locals and
visitors.

Once again it is good to commend those that planted the natives on street
verges, parks, the shire office and public open space this time last year. We have
1500+ Native Plants again scheduled to go in on National Tree Day and look for
comment on locations along with volunteers.

Kathleen has been fulfilling the shire’s cleaning schedule with extra work at staff
housing, hall ablutions and a couple of days at the Airport and RFDS buildings.

Several trees and branches are being removed as per our agreement with
Western Power (clearances); however, some will need to be dealt with by a
professional tree lopper who is coming to town in early May.
Building Maintenance Program:
To prevent potential injury at the Town Hall, hand railing has been installed at the
porch and steps to the rear of the Town
Hall. Concrete edges have been painted
for easy identification of ledges, the
outside
toilet
cisterns
have
been
replaced, handrails are being installed
on the internal stage steps, a lip has
been removed from the path to the side
of the building and a new gas regulator
installed.
The Rec Centre Handicapped Ablution (Coaches Change-room) is in the process of
having termite damage removed, as well as re-tiling and painting. This job has been
on the books for several years and will remove the long term termite issue from the
Rec Centre facility.
Several OSH Issues in public buildings have been highlighted in recent weeks, these
are being dealt with as time and budget allows. Several issues needed to be dealt
with before the Airport, Barracks, Town Hall, Rec Centre and public ablutions were
utilised for Racewars, Swapmeets and Performances.
An order has been placed for the new fire shed; this
will be a drive-through, colourbond, 12m x 10m
building with 4mx4m roller doors – subject to
engineering approval. A sand pad (53 Flint) has
been put down in preparation for its approval and
delivery.
The Pool buildings have also been ordered and are
expected to go up next month.
Volunteer work from the Prison Work Camp Crew has consumed approximately 350
man hours for the RSL yard upgrade, Hospital gardens/painting and Shire footpath
repair work on Railway Terrace.
Swimming Pool Maintenance Program:
Sheds for pool area are ordered, safety issues are being addressed and works
funded by the state government pool grant are being completed as time allows. The
extended pool season ends after next weekends ‘Racewars’ event and some pool
repairs, painting and testing will be carried out by our pool management contractors.
Waste Management:
Recycling bins have once again been emptied, the scrap metal is being removed
from the site and our green waste pile has finally been disposed of.
We have pushed up two new Avon Waste trenches
with a dozer and rehabbed the old sites. Also in
preparation for meeting the Shires “Best Practice”
Waste Plan; and in line with the consultants advice,
we have established a new long term Avon Waste
Site (two Trench Pits using dry hire 22 tonne
excavator) and a 50m Asbestos pit that should see us prepared for the next five
years. This work will allow us to concentrate on upgrading the public tip site and
waste oil facility which both need extensive work to meet Environmental Protection
(Rural Landfill) Regulations 2002 and community expectations and to further fulfil the
jobs-list given by the Wyalkatchem Landfill Audit and Capacity Report produced by
Ian Watkins in 2013.
Consultation:
Shire Staff, Rod Munns, Main Roads, Contractors and Community Members.
Statutory Environment: There is no statutory environment relevant to this issue.
Voting Requirements
Simple Majority
Moved:
Cr Holdsworth
Seconded:
Cr Pease
1. Accept the Manager of Works Report for March 2015 as presented
Vote:
7/0
8.4.3 GOVERNANCE – REPORTING - PRINCIPAL ENVIRONMENTAL HEALTH
OFFICER - MARCH 2015
FILE REFERENCE:
13.09.01
AUTHOR’S NAME
Bill Hardy
AND POSITION:
Principal Environmental Health Officer
NAME OF APPLICANT/
8 April 2015
matter.
SUMMARY:
That Council resolves the following:
1.
Accept the Principal Environmental Health Officer Report for March 2015 as
presented.
Appendix/Appendices: Building Returns as supplied by John Gosper/Merredin
Comment:
Principal Environmental Health Officer (PEHO) Position.
The Environmental Health Officer attends the Wyalkatchem office each Thursday. On
Thursday 2 April 2015 he was off duty due to illness.
Food Premises, Public Buildings and Lodging Houses.
The PEHO has continued with routine inspections of Food Premises, Public Buildings
and Lodging Houses. The Wyalkatchem Airport building, Wyalkatchem Recreation
Centre rooms and Shire Office were inspected along with the Wyalkatchem Hotel.
Reports on each of these Public Buildings were issued and Evacuation Plans made and
provided for each building. I
Racewars input.
The PEHO has provided input to the Shire staff assisting with the Racewars event. As a
Public Event it is covered by the Health (Public Buildings) Regulations in relation to
public health and safety. This input is to ensure that the event has considered potential
risks and is prepared for them. Issues such as enough bins, toilets, noise issues etc are
considered.
Pool sampling.
The PEHO completed a final round of pool samples in March as the pools are all closing
for the season. This sampling is carried out by the PEHO as a statutory requirement
under the Health (Aquatic Facilities) Regulations.
Consultation:
Mr I McCabe, Shire CEO
Mrs R Nightingale, Shire Administration Officer
Health Act 1911
Food Act 2008
Health (Public Buildings) Regulations 1992.
Health (Aquatic Facilities) Regulations.
Nil.
Simple Majority
Voting Requirements:
Moved:
Cr Gawley
3078
Seconded:
Cr Wells
That Council resolves the following:
1.
Accept the Principal Environmental Health Officer Report for March 2015 as
presented.
Vote: 7/0
Appendix 1
Main BCA
class
10(a)
Sect Approval
or of value
own
ershi
p
1
2,000.00
Number of
preexisting
dwellings
Floo Site area Numbe Owner's name
r
r of
area
storeys
of the
highest
buildin
g
1
30
2000
1 TG & SL Webb
Owner Owner's street
's
name
street
numbe
r
Owner's suburb
Owner's Builder's name
postcod
e
Builder Builder's street
's
name
street
numbe
r
Builder's suburb
44 Piesse St
Wyalkatchem
6485 TG Webb
44 Piesse St
Wyalkatchem
Builder's Builder's
postcod registration
e
number
6485 N/A
GOVERNANCE AND EMERGENCY - MARCH 2015
FILE REFERENCE:
13.09.01
AUTHOR’S NAME
Rachel Nightingale
AND POSITION:
Administration Officer
1 April 2015
this matter.
SUMMARY:
1. Accept the Governance and Emergency Report for the month of March
2015 as presented
Appendix: There is no attachment to this report.
Emergency
The Department of Fire and Emergency Services’ annual Local Government grants
Scheme was presented to the Shire of Wyalkatchem in January 2015, with a net
cash offer for the operating grant for the 2015/2016 year of $13,160. The Local
Government may accept or refuse this offer. This offer was refused as insurance for
the Bush Fire brigades equates to $15,562 alone and the grant would be ineffective
in supporting volunteer operations. The Shire of Wyalkatchem has asked DFES for
$32,062 for the 2015/2016 season. This amount would cover but is not limited to
insurances, plant and equipment, maintenance of equipment, fuel for the tankers and
truck, a 3” water transfer pump, shovels, axes, firelighters, a snatch strap, electric
hose reel, hand held radios, the SMS recharge, full face respirators and a
defibrillator.
DFES did not have a 2015/2016 replacement program for the Shire of Wyalkatchem
as the Nalkain light tanker was replaced December 2014, the Yorkrakine Light tanker
July 2014 and the Wyalkatchem 2,4-Broadacre was new in 2013. The Shire of
Wyalkatchem did however request that in the indicative program 2016/2017 to
2019/20 that a 2,4 Broadacre truck be considered for the Nalkain brigade. It is the
Shire’s intention to continue to press for this to occur as early as possible.
The Shire of Wyalkatchem applied for $13,748 through the AWARE program rolled
out by the State Emergency Management Committee (SEMC). The application was
successful and has allowed the Shire to commence GIS digital mapping allowing the
Shire and LEMC partners to access relevant and important local information using
their media devices. Information currently being mapped includes the location of
farms, the school, prominent buildings vulnerable people, aged housing, the Lodge,
Hospital, Medical Centre, heritage sites, emergency resource locations (farm
machinery, fire fighting equipment, dams and other water sources) evacuation
centres, mobile phone and 2-way radio black spots. The funds have also been used
to revise the Risk Management plan as prepared by Greg Cook in September 2013.
That plan prepared does not accurately reflect risk as it currently relates to
Wyalkatchem.
SEMC are currently rolling out new risk assessment tools across the state of which
Wyalkatchem are pioneering the way!! The LEMC committee will assist greatly in this
process with desk-top exercises at their LEMC meetings in April and August.
The final part of the project will be to test revised planning and digital mapping
resources through a large scale emergency exercise involving all stakeholders.
The Shire of Wyalkatchem applied for $28,350 and $5,400 through the National
Disaster Resilience Program 2014/2015 as rolled out by SEMC. These applications
sought an extension to the approved one bay shed to house the Wyalkatchem 2,4
Broadacre and skid steers previously acquired through the Western Power Grants.
In addition, it was planned to use this grant to provide two water storage tanks to be
place to the North East of town. Both applications were unsuccessful. However, the
CEO has identified some unallocated trust funds which are associated with
emergency services. The amount of $9,289 will enable the extension of the fire shed
project from one-bay to a two-bay facility. This will be located behind the VFRS
building and adjacent to the Korrelocking Hall.
Governance
The disposition of 22 Johnston Street by tender received no applicants. Another
option a Local government has for the sale of property is by private treaty. This
involves an interested party submitting an offer which is then presented to council. If
accepted, public notice of the purchaser and the price offered is given for seven
days, allowing members of the public to comment or object to the offer. This process
may present some invasion of privacy but ensures the whole sale process is
transparent.
The elections for three councillors will take place in October 2015. The Shire has
prepared a draft timeline for administration use commencing in July 2015.
Public access to council forums commenced in March and Council will adopt a
meeting framework similar to ordinary meetings of Council.
Consultation:
Ian McCabe
CEO
Mr Trevor Webb
Manager of Works
Mrs Claire Trenorden
Yvette Grigg
SEMC
Torben Bendtsen
DFES
There is no direct statutory environment relevant to this issue.
Grants have been applied for to cover any costs
There are no direct Strategic/Risk Implications relative to this item.
Voting Requirements
Simple Majority
3079
Moved: Cr Garner
Seconded:
Cr Wells
1. Accept the Governance and Emergency Report for the month of March
2015 as presented
Vote:
7/0
COMMUNITY AND ECONOMIC DEVELOPMENT OFFICER– March 2015
FILE REFERENCE:
13.09.01
AUTHOR’S NAME
Mikahla Wells
AND POSITION:
Administrative Officer
8 April 2015
this matter.
SUMMARY:
1. Accept the Community and Economic Development Officer’s Report for
the month of March 2015 as presented.
Appendix:
There is no attachment to this report.
Comment:
A Youth Forum was held at Wyalkatchem District High School with high school
students as part of the National Youth Week grant we received. Approximately 30
students contributed to the forum with ideas to make the town more youth friendly.
Suggestions included an indoor sports venue, an after school youth centre and
leisure courses.
Preparations for Racewars continued this month. The Shire liaised with Jess and
Jonathon (Racewars Group) and EHO Bill Hardy to ensure all health and safety
requirements are met. Discussions with St Johns and volunteer fire brigade
representatives have resulted in Racewars paying overdue fees from previous years
and paying this year’s fees in advance.
A funding application on behalf of the school has been supported to purchase
gardening equipment for educational purposes. The intended outcomes are to
develop a sense of farming community and learn about nutrition and the origins of
food. It was a shared application with the NRM Officer.
Discussions with RSL President Eddie Garner have led to a grant application with
the Shire’s support to create a reflective room within the RSL Hall. This will
commemorate soldiers from our district as part of the centenary celebrations. Further
discussion took place regarding the ANZAC Centenary and an ad has been placed
in the Wylie Weekly to promote purchasing merchandise online from the RSL to
wear at ANZAC Day celebrations.
Consultation:
Jan Trenorden
Community Development Officer
Mr Eddie Garner
Returned Service League, president
June Smith
Wylie Weekly Editor
Jess and Jonathon
Racewars Group Representatives
Colin Fergusson
WDHS Principle
Tracy Dickson
St John Ambulance Administration
Bill Hardy
Environmental Health Officer
Miss Laura Evans
Wyalkatchem District High School, Teach
Miss Claire Baker
Natural Resource Manager, Officer
Rachel Nightingale
Administration Officer
There is no statutory environment relevant to this issue
Voting Requirements
Simple Majority
Council Decision Number
3080
Moved:
Cr Jones
Seconded:
Cr Gawley
1.
Accept the Community and Economic Development Officer’s report for
March 2015 as presented
Vote:
7/0
8.4.6 GOVERNANCE – REPORTING – OFFICER REPORTS TO
COUNCIL–RATES / FINANCE OFFICER – MARCH 2015
FILE REFERENCE:
13.09.01
AUTHOR’S NAME
Shauna Webb
AND POSITION:
Rates / Finance Officer
5 April 2015
this matter.
SUMMARY:
1. Accept the Rates / Finance Officer’s Report for the month of March 2015
as presented.
Comment:
As this is the first Rates / Finance Officer’s report, I will attempt to familiarise readers
with the roles and responsibilities of the job. In addition to housing inspections and
the maintenance of the shire’s property database, the position is responsible for
maintaining accurate records in the Council Property and Valuation register for rating
purposes in accordance with the Local Government Act 1995, Valuation of Land Act
1978, the Mining Act 1978 and the Rates and Charges [Rebates and Deferment] Act
1992.
In addition, this role ensures that Council meets its obligations in regards to
Pensioner Rebates / Deferments, raising rates assessments and balancing the rates
book in accordance with the Local Government Act 1995 and the Valuation of Land
Act 1978.
Another important function of the role is balancing the Shire’s “QuickBooks”
financials each month with “Rate Book Online” (provided by UHY Haines Norton).
This end of month task also includes invoicing for facility use, individual user
agreements, rental properties and use of the community bus.
Client Interaction:
As an administration position, this role supports front counter interaction with shire
clients and responds to Property Rates, Maintenance, Sales and Rental enquiries. I
see this as an important responsibility as it represents the local government and
reflects on all shire employees.
Property Management:
The shire has an extensive property portfolio which requires rental management,
maintenance and future planning for its upkeep and eventual replacement.
Wyalkatchem public buildings and facilities must be kept in a safe and presentable
condition. Some of these generate fees and charges or rental income which assists
in maintenance costs. In addition, the properties leased to staff support the shire’s
ability to employ and retain good staff. Four shared-ownership properties are rented
to the aged or education staff, police and medical staff. The shire currently have four
properties rented to private tenants. The shire also owns 14 vacant blocks and
manages four Heritage Properties. The Shire has a lease on one residential property
that expires in early 2016.
In March, the Department of Housing requested information for two joint venture
properties (Property Condition Report, Rent setting calculations and rent reviews for
the current tenants and the tenancy agreements for these occupants). This work is
nearing completion.
Property Management:
While there may be long term asset replacement and maintenance issues, property
inspections have shown no major short term problems. The works team and
contractors have carried out all repairs within the current budget.
Property Sales (EAS):
We have received three Enquiry and Advice of Sale forms for properties that will
settle in April. These provide potential owners and their representatives with all land
information and any relevant shire planning, environmental or work order issues
related to the property.
Rates:
Please refer to the Finance report for details about rates. Overdue reminder notices
for rates were issued March 2015.
Consultation:
Shire CEO, Shire SFO, Shire EHO, Manager of Works and ratepayers.
Statutory Environment: There is no statutory environment relevant to this issue.
Voting Requirements
Simple Majority
Moved:
Cr Garner
Seconded:
Cr Jones
1. Accept the Rates / Finance Officer’s Report for the month of March 2015
as presented.
Vote:
7/0
NATURAL RESOURCE MANAGEMENT OFFICER – March 2015
FILE REFERENCE:
13.09.01
AUTHOR’S NAME
Claire Baker
AND POSITION:
Natural Resource Management
Officer
8 April 2015
this matter.
SUMMARY:
1. Accept the Natural Resource Management Officer’s Report for the month
of March 2015 as presented
Appendix:
No Attachments
Comment:
Meetings relevant to Wyalkatchem:; 5 / 6 March attended Water Audit Training with
Water Corporation in Merredin; 11 March attended a NRMO Meeting held in
Kellerberrin; 17 March the NRMO Group held the “Big Feed Day Out” Workshop in
Kellerberrin. Annual Leave was taken between 18 March and 7 April.
The Water Audit Training held in Merredin 5/6 March was well worth attending. I
have been supplied with documents to help with Water Audits of council properties
as well as promotional material. I have received a certificate of competency for the
days and will be working closely with Water Corporation on Water Audits.
David Morgan of Water Corporation commented that the Shire’s decline of the revesting of AA Dams may mean they could be removed or destroyed. He will write to
the CEO to formally discuss the shire’s future interest in these assets.
The Wyalkatchem Tree Planting CBH Project Plan to reduce dust and noise pollution
is completed and has been submitted to Ian McCabe and Trevor Webb and is
awaiting approval.
The State NRM Bait Trails project is still in full force with 1080 one-shot rabbit oats
6kg bags available. These are in high demand due to no longer being in production
and no product to replace them for efficiency and ease of use. Local advertising will
occur as we are coming into the baiting period.
Maps of rare and endangered flora to be supplied by David Jolliffe of the Department
of Parks and Wildlife are still pending. Their collection will be an opportunity to meet
the Department’s Bree Phillips and discuss the future Management Plan of the
Wyalkatchem Foxglove, Pityrodia scabra.
Met with Russell Wells regarding the Corellas and approved Damage Licence.
Russell stated the Corellas have moved on – however, we have the licence in case
the issue arises again which is most likely. Rabbits may also be an issue and
Pindone and Phostoxin tablets may be used for rabbit control in town. The Manager
of Works has been notified and a public notice provided should the baits be used.
I continue to scan for community grants suited to the Shire of Wyalkatchem. I met
with Jan Trenorden in March to support a grant for the Wyalkatchem District High
School which will purchase gardening equipment.
Consultation:
Ian McCabe
CEO
Trevor Webb
Manager of Works
David Jolliffe/ Bree
Phillips
Conservation Officer, DPAW
David Morgan
Water Corporation
Jan Trenorden
Community Projects Officer
Local Government Act 1995
Environmental Protection Act 1986
There are no Policy implications relative to this item
There are no financial implications relative to this item
There are no Strategic/Risk Implications relative to this item
Voting Requirements
Moved:
Cr Gawley
Simple Majority
3082
Seconded: Cr Garner
1. Accept the Natural Resource Management Officer’s report for March 2015
as presented
Vote:
7/0
9.
Motions of which previous notice has been given
10.
Questions by members of which due notice has been given
11.
New business of an urgent nature introduced by the presiding person
12.
13.
Closure of meeting 16.00

Ordinary Meeting of Council 16 April 2015

Transcription

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