HR Works - Winsoft Solutions

Winsoft – HR WORKS
HUMAN RESOURCE
MANAGEMENT
HRMS User Experience for the New Era
WINSOFT SOlUTION L.L.C
Damas Tower – Deira Dubai – UAE
Tel: +971 4 289 6955
Www.winsoftsolution.com
Alerts
Performance
Appraisal
Loans &
Advances
ERM
Personnel
&
Admin
Accruals
&
EOS
Employee
Self
Service
Training
Leave
Management
Employee
Profile
Recruitment
HRM
Auto
ID
LAN
or
WAN
Payroll
Processing
Employee
Attendance
Product Summary
 Winsfot Solution.com
 Winsoft Solutions.net
 Payroll & Personnel
 Recruitment
Management
 Time Attendance
 Project Timesheet
 Employee Self Service
 Training
 Performance Evaluation
 Dashboard
 Portal Management
Wisnoftsolution.com
Architecture
 Desktop Application
 N-tier Architecture
 .Net Framework
 Microsoft SQL Server
Modules
Wisnoftsolution.com
 Employee Information
 Payroll Management
 Probation Handling
 Leave & Accrual Management
 Time & Attendance
 Project Timesheet
 Custom Reports
Employee Information
Wisnoftsolution.com
‘U2’: Unlimited User-defined fields
Employee Information in HR is designed ‘U2’, with
Unlimited User Defined fields.
Provides ultimate flexibility to attach any information
related to an employee, like the below examples:
 Nationality
 Address (Native, Local, Emergency, etc.)
 Blood Group
 Passport / ID / Driving License Details
 Place of Birth
 Skill / Education / Qualification Details
 Marital Status
 Family / Dependent Information
 Training Records
 Hobbies & Personal Interests
 Hair Colour
 ...., …., ….
Employee Information
Wisnoftsolution.com
‘U2’: Employee Fields
Each field defined for an employee can be:
1. Any of the standard data types, like String, Int, etc.
2. File type (for storing attachments as PDF, DOCX, XLSX, etc. files)
3. Other ‘Card Types’* created in Winsoft
* HRW allows creation of ‘U2’ Card types for storing various masters for
Nationality, Blood Group, etc.
Employee Information
Wisnoftsolution.com
‘U2’: Personal Records
Unlimited type of Personal Records can be created for an employee
with User Defined fields for each personal record.
Employee Information
Wisnoftsolution.com
Employee Master
Employee Information
Wisnoftsolution.com
Employee Personal Records
Employee Information
Wisnoftsolution.com
‘U2’: Positional Entities
Allows creation of
Unlimited Positional /
Organizational entities
for associating an
employee.
Positional Entity Type Creation
Positional Entities in Employee Master
Action Forms
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Action Form Types
 HRM provides Action Forms for
 Employee Creation
 Positional Entity Changes
 Personal Entity Changes
 Salary Revisions
 Employee Separation
 Approval of Action Form by authorized users is
required to affect the above changes into the system.
Action Forms
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Fully User Configurable
Based on Organization requirement, different action
forms can be configured in the system.
Examples
 AF1 – Project Transfer Action Form
 AF2 – Designation & Salary Revision
 AF3 – Salary Revision only
 AF4 – Location, Category & Work Designation Change
 AF5 –Temporary Employee Creation
…
Easy & Flexible Process
Action Forms
Wisnoftsolution.com
Step 1: Select the employees from the list.
Step 2: Set new values individually or together for all
selected employees
(For Salary Revision, new values can be in amount or %)
Step 3: Can add more employees to the action form or can
delete existing employees.
Step 4: Submit for Approval
Step 5: Approve by authorized user to update the system.
Payroll Management
Wisnoftsolution.com
Multi-currency
Multiple Currencies, with:
 Multiple Decimal Option
 Exchange Rate (with effective date)
Payroll Management
Wisnoftsolution.com
Pay Codes
 Pay Codes are created for defining pay components, temporary
earning/deductions, accrual components, etc.
 Each Pay Component can be associated with appropriate pay percent for
each leave type.
Payroll Management
Wisnoftsolution.com
Overtime Setup
 Any number of OT Types with different OT Rates and with selected pay
components % for OT computation.
 OT Rate can be set as Percentage or Lumpsum.
Payroll Management
Wisnoftsolution.com
Payroll Transactions
 Payroll Transactions in HRM includes:
 Temporary Earning Deductions
 Loan Application
 Payroll Sheet
 Offcycle Payroll
 All Payroll Transactions are created as a batch for the
selected set of employees, followed by Submit &
Approval of the Batch.
 Submitted Batch can be Opened again for Editing.
Payroll Management
Wisnoftsolution.com
Earning Deduction Batch
 Settlement of any adhoc earning / deductions of the employee.
 Each batch entries can be either settled through normal monthly payroll
or Offcycle payroll.
 The batch entries can be displayed grouped by employee or by pay code.
k
Payroll Management
Wisnoftsolution.com
Loan Application
 Maintenance of Loan Details with repayment schedule
 Loan Disbursal through Normal Monthly Payroll, Offcycle Payroll or
Outside Payroll
Offcycle Payroll
 Offcycle Payroll allows the processing of Loan Disbursal, Salary Arrears (due
to backdated salary changes) and Temporary Earning/Deductions outside
monthly payroll.
 Separate Payslip, Bank Transfer Letter, etc. can be generated for entries
processed through Offcycle Payroll.
Payroll Management
Wisnoftsolution.com
Payroll Sheet
 Monthly Payroll Processing is done using Payroll Sheet in HRM
 It can be a single payroll sheet for all the employees, or can be done for
few employees or for few selected entities and so on
 Highlights payroll exceptions, like salary not defined for employee,
payroll processing not done for previous month and so on.
HRWorks.Net
Payroll Management
Payroll Reports
 Standard Payroll Reports include:
 Pay Register
 Salary Register
 Payslip
 Salary Transfer Details
 Salary Denomination
 WPS
 And any other required report can be designed using
HRW Custom Report Module.
Probation Handling
Wisnoftsolution.com
Probation Details
Employee Probation Details are maintained along with
employee information.
Leave Types
Leave & Accruals
Wisnoftsolution.com
Unlimited User-defined Leave Types.
Each leave can be configured for:
 Advance Payment
 Enforce Return Date
 Weekend and Holiday Policies
Leave Limits
Leave & Accruals
Wisnoftsolution.com
User defined Leave Limit Schemes.
Provide flexible configuration for:
 Sick Leave
 Maternity Leave
 Pilgrimage Leave
 …
Leave & Accruals
Wisnoftsolution.com
Vacation Settings
Vacation Codes – define
various vacation eligibilities
Vacation Scheme – configure applicable vacation codes
based on service.
Leave & Accruals
Wisnoftsolution.com
Indemnity Settings
Indemnity policies can be configured as per the labour
law/company policies.
Can configure various separation types, like Termination,
Resignation, Absconding, etc., and setup appropriate settlement
policies based on service duration.
Leave & Accruals
Wisnoftsolution.com
Ticket Fares
Ticket fares can be maintained in the system for
different sectors.
Option to either accrue ticket amount or to disburse
along with monthly payroll.
Leave & Accruals
Wisnoftsolution.com
Leave Application
Leave Application as a batch process, with Submit and
Approve function.
System shall process Salary Advance for leaves that are
requested with ‘Leave Salary Advance’.
Time & Attendance
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Features
‘User Experience’
Wisnoftsolution.com
Multi-tabbed View
Display Sort Order
‘User Experience’
Wisnoftsolution.com
Allows setting the display order of various user defined fields.
Just sufficient to drag a row to the required position
and then the display order of that data changes
throughout the system.
‘User Experience’
Wisnoftsolution.com
Search Control
Powerful search
control for searching
the records from the
display.
This search control is in addition to
the standard excel like sort and filter
criteria available in the system.
Reports
Wisnoftsolution.com
Report Selection
Selection Criteria for the reports allow to select All /
Multi-values for any of the available personal and
positional entity.
Click on Add to have
more criteria to be
added in the selection
Data Grouping with single
or multiple columns.
Grid Preview
Reports
Wisnoftsolution.com
Powerful Grid Data Preview for all standard reports.
Powerful Filter Editor
to filter the records.
Column Chooser to
choose columns in the
grid before printing.
The output is formatted as per the sort / filter / group done
in the Grid Preview, with an option to export to various
formats.
Reports
Wisnoftsolution.com
Report Printing
Custom Reports
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Report Designer
Users can design their own Custom reports in HRM
using:
 Database Views
 Stored Procedures
The designed custom report can be configured to appropriate module custom report
list. A single custom report can appear in multiple modules.
Custom Reports
Wisnoftsolution.com
Custom Report View
Custom Reports output comes as a grid view, with an
option to group by any of the columns along with
column filter and sort options.
Just like any other HRW Report, these reports can be converted to printable format,
and can be exported to Excel, PDF, etc.
Architecture
Wisnoftsolution.com
 Powered with Microsoft Sharepoint
 Deployed on organization intranet/extranet/internet
 User Configurable Workflows
 Highly adaptable to diverse business requirements
Why Microsoft Sharepoint?
Wisnoftsolution.com
 Powerful Website and Collaboration Platform
 Role Management integrated with Active Directory
 User configurable workflows – Workflows can be
provided for any function in the system, like Trainer
Assignment, Modify Training Room info, etc.
 Powerful Reporting with SQL Server Reporting
Services
 Dashboard, Calendar, Team Blogs, Email / SMS Alerts
Modules
Wisnoftsolution.com
 Recruitment
 Training Management
 Performance Appraisal
 Employee Self Service
Training Management
Wisnoftsolution.com
Overview
HRM-Training automates the employee training
needs of the organization through process impelled
workflows of analyzing specific training
requirements, checking training
materials/infrastructure availability, training
scheduling and candidate feedback collection.
The module slices are viable for customization and
are meant to reflect the customer- specific Training
management needs.
Training Management
Wisnoftsolution.com
Main Menu
Training Management
Wisnoftsolution.com
Course Master
Highlights newly
added records
Can attach files
to any list.
Training Management
Wisnoftsolution.com
Training Requirements
Definition of mandatory training requirements of each department.
Training Management
Wisnoftsolution.com
Trainer Courses
Definition of Course skills of the Trainer
Training Management
Wisnoftsolution.com
Add / Edit Course Materials
Facility to maintain various course materials
Same course material can be
applicable for multiple courses.
Training Management
Wisnoftsolution.com
Approval Workflow for Course
Materials
Upload documents are attached to the course only after the approval of
Training Manager.
Training Management
Wisnoftsolution.com
Training Program
Maintenance of Training Programs
Department Heads can
nominate their
employees for the
training program.
Training Management
Wisnoftsolution.com
Training Calendar