-OCT 1 - Blue Gate Restaurant

SEPT 29
Page 1 of 6
-OCT 1
2016
Thank you for your interest in the Shipshewana Fall Crafters
Fair. Again this year, the Shipshewana Retail Merchants
Association will be hosting the festival of crafters, artists,
entertainers, and musicians. The festival will take place in
and around the town and Riegsecker Marketplace, located
at the 4-way stop in beautiful downtown Shipshewana. The
Crafters’ Tents will continue to be located across the road
from the Blue Gate Restaurant.
Each year we are making changes to improve the show
little by little. We love that the festival is growing and has
become a fall tradition for everyone. Our intention is to
make this festival the most enjoyable fun experience for
everyone.
The continued success comes from a working partnership
from our crafters. The fee you pay for setup is used to cover
our tent rental fees, entertainment and to promote the show
with extensive local and regional advertising. We have
created media relationships with internet, newspapers,
radio, and local television networks. We have live broadcasts
from the grounds on the first day of the show.
Our target audience contains a wide diameter. From
the Shipshewana area to Chicago to Toledo, Detroit and
Indianapolis. We have large amounts of people that traffic
from the area and tour bus companies that share this event
with their groups.
The development of this festival has earned respect of
talented crafters and artisans like yourself from all over
because of commitment to quality, sales history, and
friendly business oriented approach to this festival. We
hope to continue the success and growth for everyone.
Crafter’s Best Booth Contest
We will be giving prizes to the best booths at the 2016Fair.
The top three booths recieve a Cash Prize equaling
$50/$25/$10 respectively plus two dinner theater packages
to the Blue Gate Restaurant and Theater. Independent Judges
will award the prizes. Judging will take place
Wednesday after Noon.
Last Year
Last year 2015:
Outdoor Event
# of crafters: Over 100
# of booths: 130
Avg. of crowd throughout the 3 days: 15,000
Promo
Newspapers: Local papers ; Regional Papers
Big papers: Detroit, Chicago, Indianapolis
- Area & State Festival Guides
- Area Craft Festivals
- Michigan Festival guides
- Listed in Shipshewana Brochures
- Listed in Travel Magazines
Radio: Several Local Stations
Television: Local Coverage
Internet:
• FallCraftersFair.com
• Riegsecker Websites
• Shipshewana website
• LaGrange County Tourism website
• Eventlister.com
• Craftlister.com
• Michigan’s Craft website
• Indiana State Festival Guide website
• Many more Art & Craft Festival sites
Miscellaneous:
- Blue Gate & Shipshewana Bus Group Promo Packets
- LaGrange County Amish Country Tourism
- LaGrange County Visitor’s Bureau
Recommend a Friend
Do you know a fellow crafter that would fit in at
the Shipshewana Fall Crafters Fair? Tell them to
contact us, and if they exhibit at next years Crafter’s
Fair, you’ll recieve a free Dinner to the Blue Gate
Restaurant! Just remember to tell them to fill in your
name on the referral line on their application.
SEPT 29
-OCT 1
Page 2 of 6
2016
Conditions of the Show
Booths
This is an Outdoor Event.We provide the vinyl tents for
coverage. It is on a parking lot on asphalt.
(Not all ground is perfectly level; crafters are advised
to bring their own leveling devises for displays and to
cover low spots).
You are welcome to bring your own tables & chairs...
however if you need tables & chairs we rent them for a
low cost.
-We do not allow pop up tents inside the tent.
-Small banners/signs are allowed for your booth space.
-Tablecloths are asked to cover your table and extra
merchandise can be hidden this way.
Space size: 9 ft. wide x 10 feet deep. The 9 ft. size is to
accommodate the aisle way that will pass in front of your
booth.
You can purchase more than one booth if needed.
You can share your booth with more than one crafter if
needed.
Booths must be presentable and in good taste.
Price: $110 total for a 9 ft. x 10 ft. space
Set Up
Wednesday, September 28th: 12pm - 5pm
Crafters are required to be setup during festival hours
for all three (3) days, no exceptions. Crafters leaving the
show before closing may be refused for future shows.
We ask when you unload your items near the tents to
please move your vehicles after unloading before setting
up booths since there is limited space for other crafters to
unload. If you need help with large objects please let us
know and we will have someone assist you.
Be prepared for unpredictable Fall Indiana weather
with rain covers, tie downs and weights, blankets, and
layer up for cold weather. It’s a tent, not a building so
please bring things to protect your merchandise and to
protect yourself. The tents do have sides on them.
Security: Town police will patrol the area and we will
provide a person to watch over night; however, the
tent is not locked, only snapped together with the sides
down. It is left to the Vendors discretion to leave items
in tents overnight. Riegsecker Marketplace is not liable
for any damages or stolen property.
Individual booth assignments are assigned by
Riegsecker Marketplace Coordinators. We mix up
the media of the crafters & artists to make it more
appealing and easier to not have competition near each
other. While we attempt to honor location requests
there is absolutely NO GUARANTEE it can be made.
Previous participation does not guarantee acceptance or
same booth space.
Spaces not occupied by 10am on Thursday will be
filled with standby crafters with no refund.
Crafter Parking
Crafter parking will be located within 2 blocks away
from the tents. No one will be allowed to park near the
tents unless you specify Handicap Parking.
You cannot have your trailer or vehicle of
merchandise near the tents during show hours.
** Handicap Parking will be provided... HOWEVER
YOU MUST HAVE IT ON YOUR APPLICATION that
you need this type of parking.
If we are not notified you will not be allowed to park
in this area. Each crafter will get a parking map at the
time of setup.
No parking is allowed in customer parking. This is not
allowed. You will be towed at your expense.
We ask you to use common courtesy and discretion in
parking to most efficiently use the field for the greatest
number of crafters to park safely.
By applying to the Shipshewana Fall Crafters Fair, you
agree to abide by these rules.
SEPT 29
-OCT 1
Page 3 of 6
2016
Conditions of the Show
Electricity
We provide electricity for a minimum charge.
Price: $15 per outlet
Vendor is responsible for their own extension cords.
A duplex outlet is provided between the tents for lighting
and cash registers only.
Very limited amount of outlets. Sooner application is
returned the higher the chance of electricity if accepted.
Limits: Limited to 200 watts, approx. 1.5 amps per booth.
No HEATERS & No appliances (microwave, toaster ovens,
refrigerators, etc.) are allowed.
Moderation is the key. We may ask crafters to reduce the
number of lights if overloading poses to be a problem and
affects other crafters.
If you are demonstrating your trade and feel you need
additional electricity, please make a note on your
application or call us.
Tear Down
Tear Down - Saturday, October 1st after 5pm.
No vehicles are allowed near the tents until after the show
closes. We also ask that all crafters please clean up their
booth space completely before leaving, taking care of
any trash, etc. Return any rented tables or chairs to their
location. Ask Chuck when tearing down.
Miscellaneous
-No pets are allowed
-No smoking inside or near the tents. Must be at least 50 ft.
from the tents.
- Portable Toilets will be available and there are restrooms
located across the road in the Blue Gate Restaurant
-Food Vending is managed by the Blue Gate, there will be a
booth with coffee, donuts, misc. bakery items ea. morning.
-Please contact us if you plan on selling food items.
-If you are a crafter that makes Large pieces of furniture
please inquire with us before sending in an application.
- Fall Crafter Fair Coordinators reserve the right to remove
any work which might be objectional to the average
viewing public and reserves the right to make final
interpretation of all conditions which may apply.
Lodging
The Blue Gate Garden Inn is the recommended hotel
for crafters. Call for Reservations. (800)545-4725 •
BlueGateGardenInn.com
** PLEASE NOTE.... Some Hotels are ALREADY
BOOKED UP for that WEEKEND so please plan
accordingly.
Sturgis, Michigan is located about 20 minutes away and
has more lodging if Shipshewana is completely booked.
Campgrounds are located North of Shipshewana by 120
and also located south of the Flea Market near the Der
Ruhe Blatz Motel.
Twin Mills Campground is located a few minutes N.E
of Shipshewana.
Call if you want more information on campgrounds for
RV parking, etc.
Information
Location of Festival: 195 N. Van Buren St. on US 5
across the street from the Blue Gate Restaurant in
Shipshewana, IN 46565
Mailing Address:
Shipshewana Fall Crafters Fair
Attn: Chuck Wray
P.O. Box 220
Shipshewana, IN 46565
Questions: Contact:
Chuck Wray - Coordinator
Phone: 260-768-4725 or 888-447-4725
e-mail: [email protected]
or Fax: 260-768-7075
website: www.FallCraftersFair.com
Dates: September 29th-October 1st
Hours: Thurs.: 9am-6pm
Fri.: 9am - 6pm • Saturday: 9am - 5pm
Past Crafter Guaranteed Entry: Dec 10, 2015
Same Location Guarantee: August 1st, 2016
Total Balance of Fees due at this time.
Latest Cancellation refund date: Sept 1, 2016
Notification of acceptance as approved.
Booth Assignments will be given during check-in.
Check-in/Setup:Wednesday, Sept. 28th • 12pm-5pm
Admission for Public: FREE
SEPT 29
-OCT 1
2016
Page 4 of 6
A P P L I C A T I O N
Page 5 of 6
SEPT 28
-OCT 1
2016
First Name(s):
Last Name(s):
Address:
Address:
State:
City:
Zip:
E-mail:
Website:
Daytime
Phone:
Home Phone:
Cell :
Fax:
CUT OFF DATE FOR SAME BOOTH LOCATION RESERVATION: AUGUST 1ST, 2014
First Time Exhibitor?: Yes
Referral?:
No
Number of Previous Yrs. in show:___________
Flyer | Newspaper | Friend | Website | Other
Spaces are available for $110 each (9ft x10ft). (Must be present for all days; $110 total price)
How many do you request? :
Will you need tables or chairs? These are only $25 for 1 table (8ft. size table) and 2 chairs.
one | two
How many do you request?:
yes
Will you need electricity? $15 per outlet.(See Rules about Ampage/Wattage)
|
no
Do you have any special needs?
Handicap Parking Needs?
Yes
Dates: Sept 29-Oct 1, 2016 Set up: Wed. Sept 28th • 12pm-5pm
Show Hours: Wed, Thurs. & Fri.: 9am-6pm • Sat.: 9am - 5pm
Total Amount:
Checks will be accepted ($25 return fee)
Canceled checks do not mean acceptance.
Refund checks will be issued on or before Sept. 1, 2016 if deposited by that time.
Make Check Payable to: Shipshewana Fall Crafters Fair
Check#_________
A credit card is required to reserve your space, it will only be charged the
total above if you are invited to display.
VISA
Credit Card #:
|
MASTERCARD
|
Exp. Date:
DISCOVER
Security Code:
YOU WILL RECEIVE ACCEPTANCE & RECEIPT IN MAIL
No
A P P L I C A T I O N
Page 6 of 6
We are looking for crafters that can demonstrate their handcrafted skill while our event is in progress, we hope to provide an environment
where customers can be educated and entertained. Crafters will be chosen on their compliance with the above statement, merit, uniqueness,
quality, the order we receive applications, and available space.
We ask that Craft Items must be handmade and of high quality. No Marshmallow guns, PVC piping or other distractive items. No
3rd Party items, Buy for Sell, or imports allowed.
We ask that you send pictures of your craft & display items with your application if you are a first time applicant or your products have
changed. Must provide a Self-addressed envelope & correct postage to have your pictures returned. They can be B&W copies, slides,
computer print-outs. We must see a clear image of what your craft is.
You can send Digital photographs via e-mail: [email protected], with “Shipshewana Fall Crafters Fair” in subject line. Please type
your first & last name in the e-mail so we know to match up the photos to the application.
Please describe your craft & list ALL items to be sold in your booth.
You may not dislay and sell items not listed and represented in images. We are keeping a limit on the
amount of certain crafts. Such but not limited to: candles, soaps, jewelry so if you sell a variety of items in
your booth you may be asked to limit some of the items if we have too many of a certain craft.
(turn over for more space)
Are you able to demonstrate your craft for customers? :
Yes
No If no, why? :
General Release & Acceptance of Rules
I/we the applicant(s) have read the “Conditions of the
Fall Crafters Fair” printed on this licensing application/
contract and agree to abide by said conditions. In addition,
I/we, the applicant(s), do expressly release the producer
(Riegsecker Marketplace) from any and all liability for
any damage, injury, or loss to any person or goods which
may arise from the licensing and occupation of the booth
space by the applicant(s), and agree to hold and save the
Producers harmless of any loss or damage by the reason
thereof. I/we agree that all work is original, as specified
in the above terms, and that no buy/sell itmes will be
displayed or sold.
This contract shall be deemed to have been made in the
State of Indiana and shall be interpreted in accordance
with the laws of such state. In the event that legal
action is required to enforce this contract or any of
the terms thereof, such action shall be brought in the
Date:
Courts of LaGrange County, Indiana, and the Crafter
expressly consents the jurisdiction of such courts. The
parties agree to accept service of process in such action
by ordinary mail sent to their address as set forth in this
contract. This contract comprimise the entire agreement
between Riegsecker Marketplace and the Crafter(s) and
no changes shall be valid unless in writing and sign by the
parties or their representatives.
I/we comprehend that if this application is not accepted,
all fees will be returned by mail. Credit cards will not
be charged and applications returned by mail. If this
application is accepted, I/we give permission to use my
name, business name, slides submitted and any photos or
videotape taken at the show of me or my items for any
and all purposes of the Shipshewana Fall Crafters Fair.
Applicant(s) Signature(s)
Mail to: Shipshewana Fall Crafters Fair, Attn: Chuck Wray • P.O. Box 220, Shipshewana, IN 46565
Current Crafter Guarranteed Acceptance: December 10th, 2015 • Festival Dates: Sept 29s-Oct 1, 2016
Questions: 260-768-4725 or 888-447-4725 • e-mail: [email protected] • FallCraftersFair.com
**** Please make a copy of signed application for your records. ****