Support Crew Handbook

Support Crew
Handbook
•
Please refer to the Rules and Regulations of the Kokoda Challenge, particularly to
accessing your team along the course. . You can only have access to your team at Major
CP’s
CP’s.
’s. It is imperative for the safety of the competitors and officials that Support Crew
vehicle access is restricted to Major Checkpoints only.
•
There
There is a compulsory Support Crew briefing
briefing for full course and Stan Bisset Cup which will
be held at the start line 7.30am
7.30am on 19
19th July 2014
2014. Jim Stillman Cup Support Crew
Crew will
need to attend their compulsory briefing at Numinbah Hall at 11.30am
0am on this day. You
You
will be addressed by the Police and Kokoda Challenge officials. Important information will
be provided on health and safety. You will be provided with your vehicle pass at this time.
Without this vehicle pass you will not be admitted to the checkpoints (and remember, if you
service your team outside the checkpoints, your team will be disqualified unless permission
has been given by Event organisers for emergency reasons or extractions.)
•
Only one Support Crew Vehicle of standard size is permitted per
team (NO Trailers allowed or campervans). Support Crew
vehicles are to park in the designated parking area as directed
by the Kokoda Volunteers. Please keep your driving speed
down to the bare minimum in parking areas.
•
Parking will only be permitted with the correct parking pass displayed clearly in the vehicle
windscreen. Any Support Crew vehicle without a pass WILL NOT be allowed entry to the
Major Checkpoint, there are no exceptions.
•
Support Crews are discouraged to arrive at Major Checkpoints more than 2 hours before
their team is due to arrive due to the limited parking available.
•
Support Crews MUST provide all toilet paper at Major Checkpoints as none will be provided
by the event organizers.
•
The Kokoda Challenge is an environmentally friendly event and we ask that all Support
Crews and Teams tread lightly. Support Crews MUST remove and dispose of all theirs and
their teams’ rubbish. There will be no rubbish bins provided along the event route.
•
Please take care at all times. Remember there are some very tired and exhausted people
wandering about.
•
Strap your teams feet and sensitive areas BEFORE signs of blisters occur. In past years
Kokoda Challenge the initial problems were nearly all blister or chaffing related areas.
•
X
TOP TIP: Learn the route yourself and when mobile phone access is available keep
in contact with your team and learn to predict their pace and estimated time of
arrival at Major Checkpoints. Telstra Next G has the best mobile coverage and also
provides access to the internet to monitor your team via virtual spectator. Like our
Facebook page to learn details of any fire, accident or emergencies that will affect
teams.
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The Start
FIRTH PARK
Plenty of parking is available at the start site with parking entry being off Somerset Drive, please
follow instructions from our Parking Volunteers.
After the event starts support crew teams for the full course and the Stan Bisset Cup are required
to attend a compulsory briefing at 7.30am at the start line. Support crew teams for the Jim
Stillman Cup participants will need to attend their compulsory briefing at 11.30am in Numinbah
Hall. This is really important as teams will not be allowed in to the first Major CP until 10AM.
10AM. Due
to the amount of teams, please ensure you are only going to this CP when you are expecting your
team.
This year there will also be a drop off bay which will be setup on Somerset Drive, this is strictly a
drop off bay and then vehicles must leave the area and either park in the designated area of just
drop off and leave.
Race Registration
Hall
Start
Line
Parking Access
Team/Supporters
Parking
2
Team Drop Off Bay
Drop Off ONLY – no short
or long term parking
Entry Point
Exit Point
Start Line
3
Checkpoint 4
EAST OF POLLY’S CREEKSIDE CAFE
IMPORTANT NOTES:
NOTES:
Support Crews are encouraged to visit and support local visitor
attractions prior to arriving at Checkpoint 4. There is limited
parking and we need to minimise the time spent at each Major
Checkpoint to no more than 2-3 hours per vehicle.
Suggested local attractions:
Gold Coast War Museum,
Museum 42 John Rogers Road, off Springbrook
Road, Mudgeeraba. Open 7 Days from 9am to 4pm.
Phone: (07) 5530 5222.
CHECKPOINT 4 is situated East of Polly’s Creekside Cafe which is a commercial restaurant/café at
1024 Gold Coast-Springbrook Rd. Referdex Pollys R-46-M20. There is absolutely no parking on
roadway along Mudgeeraba/Springbrook Rd. See Directions Map below
GPS Coordinate: Latitude : -28.146748 | Longitude : 153.267319
The area has limited parking facilities and will be supervised by the Rural Fire Brigade. A gold coin
donation would be appreciated to support their great work.
Please follow the directions of the Kokoda Parking Volunteers as parking is at a premium and we
will be able to fit more vehicles at the Checkpoint if directions are followed accordingly.
As the competitors have been out on the course for 30 kms they certainly need some support at
this stage and the slower teams will be coming in at nightfall.
The Kokoda Challenge is held in winter and temperatures will also start to fall towards the end of
the day.
Support Crew Tip:
This is where your teams will start to really need their support crew both mentally and physically.
Check them for signs of dehydration, blisters and low morale doing what you can to perk them up
for the steep incline around the corner. Within 1km of leaving this CP competitors will be walking
up one of the biggest hills on the course so beware of over eating here. Send them off with snack
packs for them to eat later on.
Food & Drinks
Hot food and drinks will be available for purchase at Polly’s Creekside Café
4
Directions to Pollys Kitchen:
Main Route:
From Mudgeeraba (start ) follow the Gold Coast Springbrook Road for 6.4kms (note via left to
continue on Gold Coast Springbrook Road continue for 2.7kms to Pollys Kitchen.
Alternative route in case of road closure:
closure
From Nerang take the Nerang Murwillumbah Road to Pine Creek Road approx 26kms, turn left
into Pine Creek road and continue 7kms to turn left into Springbrook Road which become Gold
Coast Springbrook Road continue to Pollys Kitchen (Note: very steep winding road)
Challenge Start
at Firth Park
Mudgeeraba
Via
Nerang
Gold Coast
Springbrook
Road
Pine Creek Road
Alternate route in
case of road
closure on Gold
Coast Springbrook
Rd
Check Point 4
Polly’s Kitchen
5
.
Extreme Wet Weather Plan Checkpoint
Checkpoint 4
In the event of extreme wet weather in the lead up to the Challenge the parking area at CP4
becomes water logged and therefore we are unable to use this as a support crew parking area.
There are no other suitable grounds in this area that can park the amount of cars required and as
it is a requirement placed on us by authorities that all cars must be off public roads we have no
choice but to remove crew support from CP4.
Crew support for competitors will be replaced with a box system as commonly used in Adventure
Racing. Each Team will need to provide 2 x 50 litre plastic boxes with sealable lids clearly marked
with your team number and name. In these two boxes you need to place all gear, food and
powdered electrolytes that your team may need at this section of the race, remembering that for a
lot of teams it will be dark before they meet up with you again at Numinbah Hall CP6. Water will be
provided by event officials at CP4 so please do not put water in your race boxes. The maximum
weight per box is not to exceed 20kg. Your two boxes need to be dropped off to the trucks in the
car park at the event start line at Firth Park between 5.30am and 7am and after CP4 closes
Saturday evening all the boxes will be transported to the finish line for collection by a team
member or support crew.
No support crew are to try and access their team at CP4 in this situation unless express
permission has been given by event officials and only for emergency reasons or to collect
withdrawing team members. Any team breaching these rules will be disqualified.
For further information please see the document Extreme Wet Weather Plan in the Competitors
Log-in Area.
We will notify all competitors by email and post on Challenge Chat by the Thursday evening before
the start of the event if the Extreme Wet Weather Plan will be activated.
6
Pollys Kitchen –
Old
Old Checkpoint
CP Support Crew
Access
7
Checkpoint 6
(Half way mark)
NUMINBAH VILLAGE HALL
START POINT JIM STILLMAN CUP
IMPORTANT NOTES:
Support Crews are encouraged to visit and support local visitor attractions prior to arriving at Checkpoint 6.
There is limited parking and we need to minimise the time spent at each Major Checkpoint to no more than 23 hours per vehicle.
Suggested local attractions:
The Fudge Shop,
Shop 3 Lyrebird Ridge Road, Springbrook Tel: (07) 5533 5329 Web: www.thefudgeshop.com.au
Bonsai World,
World 28 Tyalgum St, Mudgeeraba Tel: (07) 5530 5425 Web: www.bonsaigoldcoast.com
Mudbrick Cottage Herb Farm,
Farm 491 Springbrook Rd, Mudgeeraba Tel: (07) 5530 3253
Open Fri, Sat, Sun & Monday 9am to 4pm Web: www.herbcottage.com.au
Natural Bridge,
Bridge Springbrook National Park Web: www.queenslandholidays.com.au/things-to-see-and-do
CHECKPOINT 6 is situated at the Numinbah Village Community Hall on the right hand side of
Nerang-Murwillumbah Rd. Referdex
Actual Checkpoint
Numinbah Hall R-65-P4 GPS
Corordinate: Latitude : -28.080541
| Longitude : 153.365908
The parking area for support crew is
immediately adjacent to the Community
Hall and parking will be supervised by
volunteers from the Numinbah
Community & the Rural Fire Brigade. A
gold Coin donation would be
appreciated to support these groups.
Please follow the directions of the
Kokoda Parking Volunteers as parking is
at a premium and we will be able to fit
more vehicles at the Checkpoint if
directions are followed accordingly.
CP Support Crew
Access
Support Crew Tip for Teams:
By the time the teams reach Checkpoint 6, they have encountered some steep terrain and knee
jarring on the steep downhill sections, so support crews should check for knee problems at this
point. By about the half way point exhaustion and general fitness comes into play. Support your
team by making sure they work out a strategy and a realistic pace for the Kokoda Challenge.
Food & Drinks
Hot food and drinks will be available for purchase at the Hall (provided by the Numinbah
Community as a fundraiser for their Hall). Please support the local community.
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Checkpoint 8
Army Land
IMPORTANT NOTES:
You are now on private defence property. No support crew are to progress along the course past
the checkpoint. Please read the documentation in the competitors’ area of the website to be fully
informed about your safety and responsibilities while on the Canungra Army range.
Support Crews are encouraged to visit and support local visitor attractions prior to arriving at
Checkpoint 8. There is limited parking and we need to minimise the time spent at each Major
Checkpoint to no more than 2-3 hours per vehicle.
CHECKPOINT 8 is situated on
Tarlington Range Road, which is
located off 1241 Beechmont
Road. This CP is south of Syd
Duncan Park. Referdex Army Land
R-45-P12 Note the normal way to
get to CP8 is via Beechmont Road
which comes off the Nerang to
Murwillumbah Road at R-36-B13
GPS Coordinate:
Latitude : -28.082561 | Longitude
: 153.221518
Please follow the directions of the
Kokoda Parking Volunteers as
parking is at a premium and we
will be able to fit more vehicles at
the Checkpoint if directions are
followed accordingly.
Consider giving your team support
here by providing a warm and
sheltered position and some hot
soup.
Night time temperatures here can
fall to close to freezing and the
wind chill can be brutal.
Please dress accordingly and have
warm clothes ready for when your team arrives.
Food & Drinks
None available. Support Crews are required to be fully self sufficient.
CP Support Crew
Access
9
Nerang
Murwillumbah Road
Directions to Check Point 8
Normal
Normal route is via Nerang – Follow the
Nerang Murwillumbah Road then take the
right hand fork in the road to Beechmont
Road. Continue along the winding road to
Tarlington Range Road for approx 13klm.
Nerang
Road Divides
right to
Beechmont
Road
Ck Pt 8
Tarlington
Range Rd
Alternate Route via Canungra should the
Beechmont Rd from Nerang be closed.
1.Continue on Nerang-Murwillumbah Rd,
Clagiraba - proceed Northeast 2.2km
2.Turn sharp left onto Beaudesert-Nerang
Rd, Mount Nathan
3.Turn left onto Beechmont Rd, past
Kokoda Barracks and Canungra Land
Warfare Centre 15.6km
4.At the roundabout take the 1st exit on to
Beechmont Rd, Beechmont 6.1km
5.Arrive at Tarlington Range
Rd, Beechmont, QLD, Beechmont
Junction of
BeaudesertNerang Rd
and
Beechmont
Road
Ck Pt 8
Tarlington
Range Rd
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Checkpoint 9
Competitor Extraction only
Back Creek Road – Gate 4
For competitor extraction from the Army Land Checkpoint 9, access is only available via Back Creek Road
Gate 4.
Any competitor to be extracted from Checkpoint 9 in the Army Land, the Checkpoint Captain or appointee
(being Army personnel) will transport the competitor to Gate 4 on Back Creek Road. Support Crew are
directed to wait at that gate.
Via BeaudesertBeaudesert-Nerang Rd, Maudsland, QLD 4210
1. From CP11 head North West on Clagiraba Rd 1.8km.
2. Turn left on Beaudesert- Nerang Rd for 5.2km to arrive at J.McD Sharp Bridge and
Back Creek Rd.
Witheren Latitude : -28.033996 | Longitude : 153.202336
From Nerang
via
Beaudesert
Nerang Road
Back Creek Road
exit off
BeaudesertBeaudesertNerang Road
Gate 4 approx
location
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Checkpoint 11
201 Clagiraba Rd
Little Clagiraba Reserve.
Reserve.
IMPORTANT NOTES
This Check Point has ample parking and Support Crews are welcome to spend as much time as
they wish relaxing and waiting for their teams at this Checkpoint.
Suggested local attractions:
Carrara Markets Web: www.carraramarkets.com.au Open Saturday & Sunday 0700-1600
CHECKPOINT 11
11 is located at 201 Clagiraba Road – The Little Clagiraba Reserve.
GPS Coordinate: Latitude : -27.996889 | Longitude : 153.25894
The leading teams will be here during the night whilst other teams will be spread out and therefore
checking in all the way through Sunday.
Food & Drinks
A Coffee Van will be visiting for the purchase of hot drinks.
Courtesy
There are local residents in this area and we rely on their support for the ongoing success of our
event. Please keep noise to a minimum and respect their privacy - this means no generators or
music.
Volunteers
This Checkpoint is manned by Volunteers from the Scouts Association – please follow their
directions to ensure our stay here is run efficiently.
Support crew
Parking
Check Point 11
Support Crew
Car Parking
Entry for
Support Crews
12
Directions to Check
Check Point 11
BeaudesertBeaudesert-Nerang Rd, Nerang, QLD 4211
1.Continue on BeaudesertBeaudesert-Nerang Rd, Nerang - proceed Southwest1.3km
2.Continue along NerangNerang-Murwillumbah Rd, Nerang1.2km
Nerang
3.Turn right onto Shepherd Hill La, Advancetown0.1km
Advancetown
4.Veer left onto Clagiraba Rd, Advancetown3.6km
Advancetown
5.Arrive at 201 Clagiraba Rd, Clagiraba
Sub Total 6.3km
End
202 Clagiraba Rd, Clagiraba, QLD 4211
Alternate Route via
Beaudesert Nerang Rd turn off
from Nerang
From
Nerang
Checkpoint 11
Clagiraba Road
Main Route from
Nerang via Clagiraba
Rd
Alternative Route to Check Point 11
BeaudesertBeaudesert-Nerang Rd, Nerang, QLD4211
1.From Nerang Continue on BeaudesertBeaudesert-Nerang Rd, Nerang - proceed Southwest1.3km
2.Turn right onto BeaudesertBeaudesert-Nerang Rd, Nerang 5km
3.Continue on BeaudesertBeaudesert-Nerang Rd, Maudsland - proceed North6.1km
4.Turn left onto Clagiraba Rd, Clagiraba 2km
3.Arrive at Clagiraba Rd, Clagiraba
Sub Total 14.4km
14.4km
End
202 Clagiraba Rd, Clagiraba, QLD 4211
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Checkpoint 14 (FINISH!)
NERANG VELODROME
IMPORTANT NOTES
•
Please DO NOT park in any areas that are marked for Staff and Event Officials. These
areas are allocated specifically so that important personnel can enter and exit the
Command Centre easily. This includes emergency services.
•
Any vehicle without an official vehicle pass with have their vehicle towed at their own
expense.
CHECKPOINT 14 is the
location of the Finish Line!
What will it be? A bottle of
champagne, a big box of
chocolates or just a cup of
tea and a lie down.
Situated on the corner of
Hope Street and Nerang
Connection Road, the Nerang
Velodrome has limited
parking off Hope Street and
within the Velodrome.
GPS Coordinate Latitude : 27.986996 | Longitude
: 153.336509
Please park as directed by
the Kokoda Parking
Volunteers. Otherwise there
is plenty of street parking
available.
Food & Drinks
The Nerang Scouts will be holding a barbeque Saturday (and evening) and Sunday serving hot
food and drinks available for purchase. Please support the local community.
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