August 20, 2015 - Kansas City, Kansas Housing Authority

Transcription

Agenda
Housing Authority of the City of Kansas City, Kansas
Special Meeting
Thursday, August 20, 2015 - 12:00 p.m.
Wyandotte Towers Cafeteria
1124 N. 9th Street, KCK
I.
Roll Call
II.
Approval of the Minutes
Regular Board Meeting - July 16, 2015
III.
Executive Director's Report
IV.
Committee Reports
V.
New Business Consent Items
VI.
A.
Resolution No. 3293
Authority to Donate 10 Refrigerators
A.
Resolution No. 3294
Authority to Dispose of Scrap Metal
A.
Resolution No. 3295
Authorizing the Sale of Five Vehicles
Adjournment
Regular Meeting
July 16, 2015
Page 1
MINUTES OF THE REGULAR MEETING
OF THE BOARD OF COMMISSIONERS OF
THE HOUSING AUTHORITY OF KANSAS CITY, KANSAS
Thursday, July 16, 2015
12 noon
Administrative Bldg.
1124 N. 9th Street
On the 16th day of July 2015 at 12 noon the Board of Commissioners of the
Housing Authority of Kansas City, Kansas met in regular session. The meeting
was called to order by Vice-Chairman Banks, and upon roll call, the following
members of the body were present:
Rev. Jimmie L. Banks, Vice-Chairman
Jacques Barber, Commissioner
Robert G. Frey, Commissioner
Tyrone Garner, Commissioner
Matt Watkins, Commissioner
Carolyn Wyatt, Commissioner
ABSENT:
John P. Biscanin, Chairman
Theresa A. Duke, Commissioner
P. Anne McDonald, Commissioner
Timothy J. Rhodes, Commissioner
William J. Rogers, Commissioner
Maria Torres, Commissioner
ALSO PRESENT:
Thomas M. Scott, Executive Director
Paula K. Draves, Director of Section 8
Gregory T. Gibson, Director of Finance
Sharron Davis-Mays, Self-Sufficiency Coordinator
Benice Meeks, Assistant Director of Finance
Jacqueline D. Randle, Executive Services Manager
Elaine L. Stroud, Asst. Director of Housing Management
Maria Kline, President/Juniper Gardens
Alvin Sykes, Bethany Towers
Pa Doh, scholarship recipient/resident
Lah Paw, student at KCKCC
Michael Liimatti, President/Connecting for Good
Terrell Carter, Nat’l Newstead Association/St. Louis, MO
*******
Vice-Chairman Banks called the meeting to order. Roll call was taken.
Commissioner Watkins made a motion to approve the minutes of June 18, 2015.
Commissioner Barber seconded the motion and the following vote was recorded:
AYES: Banks, Barber, Frey, Garner, Watkins, Wyatt
NAYS: None
ABSENT: Biscanin, Duke, McDonald, Rhodes, Rogers, Torres
ABSTAIN: None
Motion carried.
*******
Executive Director’s Report:

Ms. Doh, the recipient of the Cindy Lockett/Robert Floyd Memorial
Scholarship was presented with a check in the amount of $1,000 to further
Regular Meeting
July 16, 2015
Page 2



her education at Kansas City, Kansas Community College. Ms. Doh is a
2015 graduate of Harmon High School and has a 3.98 grade point
average. She lives in Belrose Manor with her family. Ms. Doh expressed
that she was blessed and honored. She thanked the Housing Authority for
selecting her as the recipient of the scholarship. Ms. Scott noted that Ms.
Lockett was a long time resident of public housing and served on the
board as resident commissioner. Mr. Floyd was a long time employee of
the agency that lost his life while at work. This scholarship serves to honor
their memory.
Mr. Scott read a portion of the press release recognizing Connecting for
Good for receiving the National Association of Housing and
Redevelopment Officials (NAHRO) Meritorious/Special Achievement
Award and the Southwest NAHRO Special Achievement in Support of
Programs Award. Pictures were taken and the awards were presented to
Michael Liimatti, President of Connecting for Good. Mr. Liimatti made the
following comments. He noted that Connecting for Good partnered with
the Kansas City, Kansas Housing Authority three years ago to provide WiFi to 200 families living in northeast Kansas City, Kansas. They have
since opened a computer center on 3rd Street. Over 1,000 students have
visited the center since it was first opened. This includes over 700
children. Thirty to fifty children from the neighborhood are served every
evening. They have started a Mind Craft Club for budding engineering
and math students. In another club, students are taught how to fill out
employment applications and check e-mail. Recently free Internet was
provided to Glanville Towers. Connecting for Good has a computer
refurbishing shop that repairs computers and sells them to the community.
Mr. Liimatti stressed how vital it is to have online access and noted he
provided input to President Obama for his online initiative. He concluded
by thanking the agency for its support. Vice-Chairman Banks shared that
he was able to purchase an affordable laptop from Connecting for Good.
Mr. Scott noted that he would be going out next week to discuss the digital
divide and put together a plan with Kansas City, Missouri. Commissioner
Watkins added that he also has first-hand knowledge of Connecting for
Good and that we should schedule a joint meeting with the Unified
Government to let them see what we are doing. Commissioner Frey
asked if the schools provided computers to students. Mr. Liimatti
expressed that while the schools provide tablets and/or laptops, over half
the students in Wyandotte County do not have Internet access, while 98%
of the students in Johnson County have Internet access.
This
demonstrates how their learning is affected by the digital divide and
Connecting for Good is trying to change this. Commissioner Garner
thanked Connecting for Good for their presence in the first district where
Juniper Gardens is located. This gives our students an opportunity to
improve their destiny. He noted that he was available to do anything he
could to help. Mr. Scott noted that the center was located at 2006 N. 3 rd
Street and open to the entire community, and not just Juniper Gardens’
residents. He noted that the housing authority used defederalized funds
to get Google fiber in all the schools where public housing is located.
The Energy Performance Contract is being reviewed by HUD for a case
study and we were selected as one of eight agencies that will participate
in the study beginning September 10. HUD will be looking at ways to
strengthen and improve the program.
Mr. Scott noted that 86 of the 106 families have solid relocation plans at
Rosedale Ridge. Forty-five families have successfully relocated, 43 in
Wyandotte County, one in Olathe and one in Johnson County. Four
families are going through the application process at Chelsea Plaza and
should be approved this week and moved in next week; four have turned
in inspection forms and will be leased up within a week; six families have
ported to Johnson County and should be leased up by August 1, 2015;
Twenty-seven families have ported to Kansas City, Missouri and should
be leased up by August 1, 2015; Seventeen families will be assisted by
Regular Meeting
July 16, 2015
Page 3


relocation counselors to help them with the process; and three were
issued vouchers, but never attended meetings, their files were retired.
Mrs. Draves added that the property should be vacated by August 5,
2015.
Delaware Highland Assisted Living (DHAL) is 97 percent occupied, which
represents 117 units out of 121. There are 20 individuals on the waiting
list. The Managed Care Organizations (MCO’s) backlog has been
reduced to $1,000. Midwest Equity Group did a site review and there
were no findings. Management agreement renewals are being done for
the service and real estate entity. There was a positive cash flow this
month.
The auditors will be at the housing authority next month and will be using
the board room. We would like to move the regularly scheduled board
meeting to another location. Glanville Towers, Wyandotte Towers or
Juniper Gardens have been suggested as locations for the August board
meeting.
Vice-Chairman Banks suggested that Mr. Scott make
arrangements and notify the board accordingly.
*******
Commissioner Watkins made a motion to approve the Executive Director’s
Report. Commissioner Barber seconded the motion and the following vote was
recorded:
NAYS: None
ABSTAIN: None
Motion carried.
*******
Commissioner Wyatt asked about the Occupancy Report on page 15 of the
board packet. Mr. Scott noted that Juniper Gardens has experienced turnover
due to lease enforcement. These numbers should improve by August. He went
over the process for applying and moving into public housing. Mrs. Draves
discussed the time frame from application to move-in. She noted it could take
anywhere from 30—60 days to get the paperwork verified. Mr. Scott added the
homeless applicants are processed quicker. Westgate’s numbers are down due
to modernization taking place at that location. He explained to Commissioner
Garner and the board that when units are being modernized, they are taken off
line with HUD. Residents are relocated and moved back once the units are
complete. This creates vacancies on the occupancy report. Mr. Scott further
explained that renovations could include HVAC, lighting, etc. Units are generally
modernized according to age. Rosedale Towers is scheduled next, then Plaza
Towers.
He noted the agency is being conservative with funding for
modernization.
Vice-Chairman Banks referred the board to the handouts which listed the Section
3 Certificate program and CHIG minutes. He asked that they review this
information.
*******
Regular Meeting
July 16, 2015
Page 4
Committee Reports
Personnel
Vice-Chairman Banks noted that Mr. Scott and Mrs. Randle worked on the
Supervisor Handbook which gives guidelines on policies and what happens with
non-compliance. This handbook will aid supervisors. (The handbook was then
passed around for the board’s review.) He explained that this book could be
used if something was ever called into question. Mr. Scott noted the handbook is
being used by all supervisors so that no one is operating independently. He
added that New Directions has provided supervisory training and two more
trainings are slated for later this year. There will also be training on sexual
harassment. Commissioner Garner questioned how often the training takes
place. Mr. Scott noted that we have provided training through Housing
Television Network (HTVN) and most recently New Directions. A training
schedule was suggested and Mr. Scott agreed that he and Ms. Randle would put
something together that would be ongoing. Commissioner Barber added that the
manual would need to be reviewed and updated from time to time, as well. Mr.
Scott noted staff has gone though all the policies except the Admissions and
Continued Occupancy Policy (ACOP) and Section 8 Administrative Plan (Admin).
Bylaws
Commissioner Barber noted that he gave a report last month regarding the
Procurement Policy and there was nothing currently pressing. They did not meet
this past month.
Development
Commissioner Watkins noted they did not meet this past month. Staff is
reviewing the application for the A/E services to look at Juniper Gardens.
Hopefully he will have more to report next month. Commissioner Garner asked if
the committee has reached out to residents of the first district for their input.
Commissioner Watkins indicated they have not, but are working with four or five
urban planners to create a competitive process. Once the process is in place,
they will reach out to the stakeholders. Commissioner Garner noted that Unified
Government Commissioner Gayle Townsend would like to have a voice in the
process as well as the residents of Juniper Gardens. Commissioner Wyatt
added that this should not be done in a bubble and everyone needs to be at the
table. Mr. Scott noted that it has been since 2011 since they have engaged
everyone.
They are trying to get ideas before beginning the process.
Commissioner Watkins agreed and they will have conversations with those in the
community.
Minority Participation
Commissioner Garner indicated they have not met. They probably will not have
a report until a full committee has been established.
*******
The following committees did not provide a report: Executive, Finance, Minority
Participation and Resident Participation.
*******
Commissioner Watkins made a motion to approve the committee reports.
Commissioner Barber seconded the motion and the following vote was recorded:
NAYS: None
Regular Meeting
July 16, 2015
Page 5
ABSTAIN: None
Motion carried.
*******
Commissioner Garner thanked staff and Ms. Kline for a tour of Juniper Gardens.
He noted that he was impressed with the property and how well the grounds
were maintained. Mr. Scott noted that a new lawn service began working there
the same day of the tour. Commissioner Garner stated the aesthetics were really
good. Commissioner Barber added that he recently drove through Juniper
Gardens with a group and while there are some infrastructure issues, they were
impressed with how well the property was maintained. He indicated the property
is being kept in good shape. Mr. Scott noted there have been some HVAC thefts
at Juniper Gardens. Fifty-one HVAC units have been cut, 20 of them two times
and six of them three times. All but five have been replaced. Ten units were
completely replaced at a cost of $14,000. There is a total of $36,000 has
damages. People from the outside are causing the damages and we are working
with the Kansas City, Kansas Police Department. Our maintenance staff is
building cages to house the units. Ten cages have been installed to date. This
is cheaper than continuing to replace the units. They are damaging the units for
scrap metal. Commissioner Garner noted that Officer Solomon Young is working
on this case. He indicated that any community group can contact the Police
Department and they will come out to discuss safety through environmental
design. This is a free service. Vice-Chairman Banks asked about neighborhood
watch groups. Commissioner Garner noted there are neighborhood watch
groups in the surrounding area of Juniper Gardens and they vary from property
to property. He emphasized that community police officers will come to the
neighborhood association groups and make a presentation. You just have to call
and be put on the calendar. Commissioner Barber added that the Juniper
Gardens property was clean. There was no trash or debris and this is a
testament to the residents. He told Ms. Kline that this has not gone unnoticed.
Vice-Chairman Banks thanked everyone for their cards and concern during his
recent illness. He further noted that he appreciated the prayers.
*******
Commissioner Watkins made a motion to adjourn.
seconded the motion and it passed unanimously.
Commissioner Wyatt
Rev. Jimmie L. Banks, Chairman
Thomas M. Scott, Executive Director
EXECUTIVE DIRECTOR’S REPORT
August 2015
1. We are utilizing New Directions Behavioral Health to provide the following five training
sessions to staff. Supervisors will attend Harassment for Managers and Leaders, August 26;
Dealing with Difficult People, September 23; and Drug and Alcohol Awareness, October 21.
Support staff will attend Utilizing the EAP, September 22 there will be two sessions.
2. CBIZ, our insurance broker, has been contacted regarding our insurance renewal for 2015—
2016. We were advised that CBIZ is in negotiations with Blue Cross and Blue Shield of
Kansas City. We can expect to have a meeting with CBIZ in the coming weeks. Our current
health care contract expires December 31, 2015.
3. The Unified Government and Argentine Betterment Corporation will present The Healthy
Argentine Program on Saturday, September 12, 2015 at the Argentine Community Center,
2810 Metropolitan Avenue; Kansas City, Kansas from 10am—2pm. Dora Cortez-Galdamez,
Senior Resident Selection Specialist, will attend on behalf of the Housing Authority. She will
be accepting applications for public housing.
4. Delaware Highland Assisted Living Update: Community Housing Investment Group of
Wyandotte County, Inc. (CHIG) was notified by the Internal Revenue Service on July 30,
2015 of having received our 501(c) (3) status. This exempts CHIG from federal income tax
under IRS Section 501(c) (3).
5. The following monthly reports are attached:
A.
B.
C.
D.
E.
F.
G.
H.
I.
J.
K.
Statement of Funds
Delinquency Report
Disbursements Over $1,000
Operating Receipts and Expenditures
Maintenance Report
Occupancy Report
Modernization Report
Resident Initiative Report
Section 8 Report
Monthly Move-ins and Move-outs
UPC Activity Report (not provided)
Kansas City, Kansas Housing Authority
Statement of Funds Available
For the Period Ended July 31, 2015
Description
General Fund Account
Rate
(a)
Maturity
Date
0.10%
Payroll Account
Amount
Bank
$646,363.04
Liberty
$62,493.99
Liberty
FSA Account
0.15%
$12,556.28
Liberty
ACH Pymt Account
0.15%
$36,171.18
Liberty
Rental Escow Account
0.75%
$0.00
Brotherhood
Rent Depository Account (NEW)
0.75%
$530,411.58
Brotherhood
Rent Depository Account
0.75%
$24,484.28
Brotherhood
Rent Bank Deposit Accounts
0.75%
$327,927.98
Various
Homeless Prevention Program
0.75%
$5,429.50
Brotherhood
Sponsorship Program
0.75%
$22,961.10
Brotherhood
Section 8 Checking
0.75%
$0.00
Brotherhood
Section 8 Checking (NEW)
0.75%
$281,276.17
Brotherhood
Community Hsg Inv Group
$48,650.00
Liberty
CD#32075
0.65%
08/23/15
$500,000.00
Liberty
CD#316007603
0.45%
02/25/16
$500,000.00
Brotherhood
CD#316007602
0.30%
08/21/15
$500,000.00
Brotherhood
(a)
Represents Rates as of August 12, 2015 provided by Banks.
Note: Amounts reflect balances from month-end statements. Reconciliation of outstanding checks will
adjust account balances, accordingly.
Gregg Gibson
Director of Finance
Delinquency in Accounts Receivable
For the Month of July 2015
Accounts Receivable
Rent &
Other Charges
$60,760.42
Repayment
Agreements
($15,125.66)
Total
$45,634.76
(Amounts Delinquent)
Total Charges to Tenants for Month
$390,502.60
Delinquency Ratio
11.69%
Petitioned to Court Last Month (# of Summons Issued)
42
Praecipes Issued (# on Setout List)
15
Evictions (# Set Out)
6
Pending Evictions (# Placed on Hold)
0
______________________
Gregg Gibson
Director of Finance
Payments Over $1,000.00
For The Month of JULY '15
*CONTRACT COSTS*
Universal Protection Service
$7,509.60
*MAINTENANCE COSTS*
Amsan Kansas Missouri
Bailey Industrial Cleaning
Booney's Lawn Service
Cedar Creek LLC
CFM Distributors
David Henderson dba Economy Lawn & Tree
Deffenbaugh Industries Inc
Double Check Co., Inc
General Electric
Goode Developing & Associates
Kansas City Winnelson Co.
Massco Inc
Oscar's Maintenance
Oscar's Maintenance
Oscar's Maintenance
Personal Touch Lawn Service
Personal Touch Lawn Service
Plakes Tree Srvice
Precision Plumbing & Construction Inc
Sherwin-Williams Co.
Simmons Lawn Service
Simmons Lawn Service
Smallwood Locksmith
SOS Pest Control
Stanion Wholesale Electric Co.
Three Sons Construction
Wartian Lock Sales Company
Worldwide Window Fashions
Zep Manufacturing Co
$4,743.28
$3,120.00
$3,047.00
$2,250.00
$2,250.00
$2,250.00
$3,701.59
$4,742.00
$1,400.00
$3,751.18
$1,484.85
$2,434.93
$3,430.00
$3,003.32
$1,808.80
$1,975.00
$1,765.00
$1,410.00
$3,255.00
$1,785.00
$1,500.00
$2,512.00
$3,975.75
$2,450.00
$1,225.00
$1,610.34
$6,200.00
$6,548.72
$10,020.00
$3,955.00
$1,570.00
$2,592.46
$5,968.80
$2,430.78
*MISCELLANEOUS COSTS*
Alexander Open Systems
American Express
Francis G. Martin
Kathleen O'Brien Coode
Kutak Rock LLP
Lockton Companies
McCulley Oil
Pa Doh (Scholarship)
Shawnee Mission Ford
The PI Company
US Bank Equipment
$2,847.20
$2,789.63
$1,837.51
$5,000.00
$5,034.50
$14,533.50
$7,235.80
$1,000.00
$20,510.00
$2,212.50
$1,364.00
*OTHER GRANT COSTS*
Archetype Design Group Inc
$24,975.85
Driven, LLC
Frye Construction Co., Inc
$2,738.00
$225,044.69
*PAYROLL COSTS*
AFLAC Premium
AFLAC Premium
BlueCross BlueShield of KC
Colonial Life & Accident Ins
Delta Dental
Kansas Payment Center
Kansas Payment Center
KPERS Retirement System
KPERS Retirement System
Nationwide Retirement
Nationwide Retirement
UMB Health Savings Acct.
UMB Health Savings Acct.
$3,831.10
$3,627.35
$83,869.29
$4,588.19
$4,465.71
$1,212.49
$1,094.35
$31,955.98
$31,831.11
$2,724.08
$2,724.08
$3,438.11
$3,438.11
*INTERBANK TRANSFERS*
Liberty Gen Fund to Payroll Transfers
Liberty Gen Fund to ACH Transfers
BBT Section 8 to BBT Gen Fund
BBT Gen Fund to Liberty Gen Fund
BBT Gen Fund to Liberty Gen Fund
$181,000.00
$179,500.00
$197,000.00
$38,100.00
$38,000.00
$34,700.00
$57,359.00
$1,000.00
$375,000.00
*UTILITIES COSTS*
Board of Public Utilities
Constellation New Energy
Kansas Gas Service
Kansas Gas Service
$68,554.07
$55,952.22
$35,982.52
$29,450.71
$1,256.20
$14,061.66
$1,084.76
$1,917,599.67
Gregg Gibson
Director of Finance
Operating Statement - For the Period Ended June 30, 2015
Actual To-Date
06/30/15
Ln#
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
OPERATING INCOME:
Tenant Rent Revenue
Tenant Revenue - Other
Investment Income - Unrestricted
Investment Income - Restricted
Fraud Recovery - PHA Share
Fraud Recovery - HUD Share
Other Income
Management Fee
Management Fee - CFP
Bookkeeping Fees
Asset Mgmt Fees
Front Line Service Fees
HUD Operating Grants
HUD Operating Grants (HAP)
HUD Special Fees (HAP)
HUD Capital Grants
Total Revenue
18
19
20
21
22
OPERATING EXPENSES:
Admin Salaries
Legal Fees
Auditing Fees
Other Admin Expenses
Total Operating Admin
Total Public Housing
Budget
FYE 03/31/16
% Actual
to Budget
Actual To-Date
06/30/15
1,127,537.00
65,667.16
47,892.57
2,075,969.00
3,317,065.73
4,324,704.00
248,745.00
7,330.00
68,916.00
443,094.00
7,382,554.00
12,475,343.00
26.07%
26.40%
82,168.00
13,301.40
69.49%
2,613.71
217,753.72
3,043.07
53,527.28
274,324.07
AMP 51 - Juniper
Budget
FYE 03/31/16
324,117.00
53,007.00
% Actual
to Budget
25.35%
25.09%
63,300.00
28.12%
389,798.00
1,238,843.00
31.46%
26.59%
487,881.11
1,679,267.00
29.05%
1,018,756.00
23,103.00
18,000.00
154,020.00
1,213,879.00
21.37%
13.17%
29,026.72
485.64
14.86%
8.32%
34.75%
22.60%
7,128.50
36,640.86
195,353.00
5,835.00
2,318.00
27,379.00
230,885.00
259,362.24
43,920.00
50,370.00
353,652.24
1,055,399.00
177,120.00
178,920.00
1,411,439.00
24.57%
24.80%
28.15%
25.06%
31,933.09
5,407.50
4,940.00
42,280.59
128,707.00
21,600.00
24.81%
25.03%
150,307.00
28.13%
2,762.73
780.94
3,543.67
23,920.00
40,639.00
64,559.00
11.55%
1.92%
5.49%
434.54
434.54
5,035.00
5,035.00
8.63%
8.63%
87,663.79
223,440.47
47,282.76
63,881.66
422,268.68
417,971.00
1,262,760.00
440,018.00
307,811.00
2,428,560.00
20.97%
17.69%
10.75%
20.75%
17.39%
14,497.01
4,864.67
12,037.65
9,713.16
41,112.49
121,461.00
27,408.00
159,494.00
73,109.00
381,472.00
11.94%
17.75%
7.55%
13.29%
10.78%
327,269.43
21,983.67
697,614.38
9,444.09
14,270.29
14,201.95
58,787.57
2,548.08
10,559.85
13,910.00
20,341.21
494,414.53
59,136.81
1,046,867.48
1,431,054.00
191,399.00
2,804,626.00
41,700.00
48,900.00
49,647.00
164,151.00
16,800.00
51,206.00
149,510.00
37,651.00
2,025,544.00
219,517.00
4,427,079.00
22.87%
11.49%
24.87%
22.65%
29.18%
28.61%
35.81%
15.17%
20.62%
9.30%
54.03%
24.41%
26.94%
23.65%
9,812.34
1,037.44
148,556.82
808.99
42,625.00
33,924.00
562,008.00
3,000.00
600.00
23.02%
3.06%
26.43%
26.97%
7,500.00
33.19%
4,760.00
121,392.28
14,095.55
159,406.60
22,600.00
2,800.00
438.00
6,233.00
5,000.00
466,528.00
54,809.00
638,557.00
49 Protective Services
50
Total Protect Services
26,884.00
26,884.00
159,508.00
159,508.00
16.85%
16.85%
1,501.22
1,501.22
8,591.00
8,591.00
17.47%
17.47%
51
52
53
54
55
Property Insurance
Liability Insurance
Workers Comp Insurance
All Other Insurance
Total Insurance
58,157.10
22,474.56
11,943.00
7,220.94
99,795.60
235,539.00
86,400.00
51,942.00
20,392.00
394,273.00
24.69%
26.01%
22.99%
35.41%
25.31%
10,036.26
1,284.30
917.34
557.16
12,795.06
79,746.00
11,125.00
4,997.00
1,849.00
97,717.00
12.59%
11.54%
18.36%
30.13%
13.09%
56
57
58
59
60
Other General Expense
Employee Benefits
Compensated Absences
Collection Losses
Total Other Gen'l Exp
732.04
182,431.06
39,721.75
(7,117.47)
215,767.38
6,241.00
828,830.00
95,230.00
930,301.00
11.73%
22.01%
568.00
79,735.00
14.59%
17.16%
-7.47%
23.19%
82.89
13,684.01
2,360.25
(1,336.30)
14,790.85
49,760.00
130,063.00
-2.69%
11.37%
174,581.31
174,581.31
698,325.00
698,325.00
25.00%
25.00%
16,623.31
16,623.31
66,493.00
66,493.00
25.00%
25.00%
2,617,684.43
11,727,923.00
22.32%
325,585.52
1,709,120.00
19.05%
23 Property Mgmt Fees
24 Bookkeeping Fees
25 Asset Mgmt Fees
26
Total Management Fees
27 Tenant Service Salaries
28 Tenant Services Other
29
Total Tenant Services
30
31
32
33
34
Water
Electricity
Gas
Sewer
Total Utilities
35 Maintenance Labor
36 Maintenance Materials
37 Maintenance Contracts
38
Garbage
39
Heating & Cooling
40
Elevator
41
Grounds
42
Electrical
43
Plumbing
44
Extermination
45
Janitorial
46
Fee for Services - COCC
47
Other Routine Maint
48
Total Maintenance
61 Interest on Notes Payable
62
Total Interest Expense
63
Total Operating Expense
64 Excess (Deficiency) Operating
699,381.30
-
65 Beg Oper Reserve - 04/01/15
191,132.00
(1,382,766.00)
66 Updated Operating Reserve
890,513.30
(1,220,470.41)
C:\My Documents\KCKHA Finance Files\Pymt_Distrib_WSheetsJVs\GenlLedgers\OpStmt-201506-Board
162,295.59
26.04%
15.87%
95.20%
26.02%
25.72%
24.96%
-
page 1 of 5
AMP 52 - Family North
Actual To-Date
Budget
% Actual
06/30/15
FYE 03/31/16
to Budget
Ln#
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
OPERATING INCOME:
Tenant Rent Revenue
Other Income
Management Fee
Bookkeeping Fees
Asset Mgmt Fees
HUD Capital Grants
Total Revenue
18
19
20
21
22
OPERATING EXPENSES:
Admin Salaries
Legal Fees
Auditing Fees
24 Bookkeeping Fees
25 Asset Mgmt Fees
26
29
30
31
32
33
34
Water
Electricity
Gas
Sewer
Total Utilities
38
Garbage
39
Heating & Cooling
40
Elevator
41
Grounds
42
Electrical
43
Plumbing
44
Extermination
45
Janitorial
46
47
Other Routine Maint
48
Total Maintenance
50
AMP 53 - Family South
Actual To-Date
Budget
% Actual
06/30/15
FYE 03/31/16
to Budget
145,939.29
10,544.70
541,842.00
40,416.00
1,480.00
26.93%
26.09%
138,995.00
8,285.30
529,757.00
37,032.00
710.00
26.24%
22.37%
4,601.00
3,750.00
122.69%
4,341.00
4,460.00
97.33%
63,300.00
63,300.00
316,152.00
1,113,304.00
28.40%
324,867.00
1,126,416.00
28.84%
477,236.99
1,764,092.00
27.05%
476,488.30
1,761,675.00
27.05%
27,369.16
570.47
23.50%
22.35%
21,869.56
233.88
26.69%
23.58%
5,885.17
27,988.61
83,940.00
2,067.00
1,967.00
13,818.00
101,792.00
26.05%
11.31%
5,134.20
33,073.83
116,468.00
2,553.00
2,012.00
19,238.00
140,271.00
28,699.92
4,860.00
4,580.00
38,139.92
118,518.00
19,890.00
27,600.00
166,008.00
24.22%
24.43%
16.59%
22.97%
28,257.02
4,785.00
6,750.00
39,792.02
113,691.00
19,080.00
27,000.00
159,771.00
24.85%
25.08%
25.00%
24.91%
226.60
226.60
4,562.00
4,562.00
4.97%
4.97%
6.60
6.60
4,482.00
4,482.00
0.15%
0.15%
15,815.77
3,719.88
7,985.02
12,465.98
39,986.65
94,872.00
27,779.00
71,359.00
107,384.00
301,394.00
16.67%
13.39%
11.19%
11.61%
13.27%
15,078.47
2,743.64
12,050.04
10,441.23
40,313.38
34,028.00
188,440.00
54,902.00
23,576.00
300,946.00
44.31%
1.46%
21.95%
44.29%
13.40%
29,090.17
1,014.01
137,205.20
465.06
126,622.00
16,932.00
763,038.00
1,600.00
400.00
22.97%
5.99%
17.98%
29.07%
5,826.96
971.23
181,454.19
583.05
25,629.00
21,036.00
477,864.00
1,600.00
500.00
22.74%
4.62%
37.97%
36.44%
14,905.00
39.22%
16,770.00
96.14%
14.65%
61.61%
18.45%
2,690.00
145,509.10
15,902.04
188,252.38
38,000.00
200.00
500.00
3,052.00
10,000.00
394,952.00
29,060.00
524,529.00
44.13%
6,730.00
100,455.34
14,649.80
167,309.38
38,000.00
200.00
2,872.00
3,504.00
7,000.00
685,683.00
23,779.00
906,592.00
1,089.94
1,089.94
7,526.00
7,526.00
14.48%
14.48%
1,148.64
1,148.64
7,378.00
7,378.00
15.57%
15.57%
42.59%
27.50%
26.90%
36.84%
54.72%
35.89%
51
52
53
54
55
Property Insurance
Liability Insurance
All Other Insurance
Total Insurance
6,117.06
2,695.08
810.27
491.79
10,114.20
21,212.00
9,656.00
5,104.00
1,829.00
37,801.00
28.84%
27.91%
15.88%
26.89%
26.76%
6,458.28
2,830.59
714.96
434.58
10,438.41
13,769.00
9,446.00
2,301.00
1,002.00
26,518.00
46.90%
29.97%
31.07%
43.37%
39.36%
56
57
58
59
60
Employee Benefits
Collection Losses
151.79
12,009.54
4,091.00
(705.04)
15,547.29
621.00
81,448.00
24.44%
14.75%
357.00
36,711.00
9.56%
28.58%
11,780.00
93,849.00
-5.99%
16.57%
34.14
10,492.12
2,032.50
(1,853.87)
10,704.89
3,530.00
40,598.00
-52.52%
26.37%
27,706.00
27,706.00
110,824.00
110,824.00
25.00%
25.00%
16,663.25
16,663.25
66,653.00
66,653.00
25.00%
25.00%
333,193.81
1,768,827.00
18.84%
335,308.18
1,232,667.00
27.20%
62
63
144,043.18
-
561,330.00
654,996.00
705,373.18
796,176.12
141,180.12
-
page 2 of 5
Actual To-Date
06/30/15
Ln#
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
OPERATING INCOME:
Tenant Rent Revenue
Other Income
Management Fee
Bookkeeping Fees
Asset Mgmt Fees
HUD Capital Grants
Total Revenue
18
19
20
21
22
OPERATING EXPENSES:
Admin Salaries
Legal Fees
Auditing Fees
24 Bookkeeping Fees
25 Asset Mgmt Fees
26
29
30
31
32
33
34
Water
Electricity
Gas
Sewer
Total Utilities
38
Garbage
39
Heating & Cooling
40
Elevator
41
Grounds
42
Electrical
43
Plumbing
44
Extermination
45
Janitorial
46
47
Other Routine Maint
48
Total Maintenance
50
AMP 54 - Scattered
Budget
FYE 03/31/16
87,511.21
7,662.76
332,096.00
31,710.00
1,380.00
% Actual
to Budget
26.35%
24.17%
2,081.00
Actual To-Date
06/30/15
AMP 55 - Wyandotte
Budget
FYE 03/31/16
% Actual
to Budget
153,347.00
7,290.00
601,864.00
24,318.00
25.48%
29.98%
7,387.24
13,066.00
56.54%
63,300.00
63,300.00
193,119.00
713,695.00
27.06%
327,451.00
1,067,161.00
30.68%
290,373.97
1,142,181.00
25.42%
495,475.24
1,769,709.00
28.00%
16,161.63
21.53%
25,350.20
1,464.62
17.63%
20.14%
3,999.90
30,814.72
148,227.00
4,699.00
2,641.00
25,457.00
181,024.00
17.10%
31.17%
2,013.53
18,175.16
75,060.00
2,241.00
1,521.00
11,419.00
90,241.00
22,012.13
3,727.50
5,220.00
30,959.63
87,414.00
14,670.00
20,880.00
122,964.00
25.18%
25.41%
25.00%
25.18%
39,019.49
6,607.50
3,020.00
48,646.99
160,348.00
26,910.00
24.33%
24.55%
187,258.00
25.98%
6.60
6.60
3,528.00
3,528.00
0.19%
0.19%
1,061.52
6.60
1,068.12
6,206.00
6,038.00
12,244.00
17.10%
0.11%
8.72%
6,645.99
3,482.25
2,823.11
4,682.48
17,633.83
66,748.00
2,976.00
43,766.00
37,299.00
150,789.00
9.96%
117.01%
6.45%
12.55%
11.69%
10,634.45
107,495.64
2,540.83
7,921.84
128,592.76
59,187.00
461,187.00
12,034.00
41,035.00
573,443.00
17.97%
23.31%
21.11%
19.31%
22.42%
8,856.94
7,029.35
180,570.47
873.13
37,841.00
19,079.00
498,148.00
2,000.00
400.00
23.41%
36.84%
36.25%
43.66%
10,577.57
27.84%
249.25%
9.85%
95.31%
33.51%
69.79%
35.39%
235.00
6,300.00
277.34
5,874.97
1,471.24
111,661.97
382,211.00
35,261.00
125,883.00
10,500.00
12,000.00
7,131.00
5,651.00
2,400.00
5,424.00
60,000.00
845.00
5,000.00
16,932.00
543,355.00
21.62%
11.31%
19.88%
18.29%
17.80%
47.48%
60.52%
6,984.00
710.00
4,510.00
139,687.72
17,228.05
196,456.76
38,000.00
1,500.00
2,802.00
7,209.00
4,732.00
416,820.00
24,685.00
555,068.00
82,652.59
3,989.27
25,020.11
1,920.26
2,135.48
3,385.82
3,420.00
4.33%
10.50%
32.82%
117.50%
8.69%
20.55%
983.42
983.42
5,572.00
5,572.00
17.65%
17.65%
15,152.01
15,152.01
78,879.00
78,879.00
19.21%
19.21%
15.71%
17.02%
51
52
53
54
55
Property Insurance
Liability Insurance
All Other Insurance
Total Insurance
5,398.53
2,352.27
527.43
319.86
8,598.09
60,350.00
7,305.00
11,268.00
3,546.00
82,469.00
8.95%
32.20%
4.68%
9.02%
10.43%
7,595.07
3,361.41
2,402.25
1,459.32
14,818.05
17,439.00
12,679.00
2,371.00
1,136.00
33,625.00
43.55%
26.51%
101.32%
128.46%
44.07%
56
57
58
59
60
Employee Benefits
Collection Losses
59.23
9,830.92
1,699.75
(457.18)
11,132.72
429.00
37,828.00
13.81%
25.99%
1,167.00
179,804.00
11.57%
20.40%
10,220.00
48,477.00
-4.47%
22.96%
135.00
36,681.67
6,583.00
(145.66)
43,254.01
6,410.00
187,381.00
-2.27%
23.08%
13,922.00
13,922.00
55,688.00
55,688.00
25.00%
25.00%
25,161.00
25,161.00
100,644.00
100,644.00
25.00%
25.00%
297,868.21
1,114,796.00
26.72%
419,169.63
1,897,853.00
22.09%
62
63
(7,494.24)
-
287,060.00
(1,359,909.00)
279,565.76
(1,283,603.39)
76,305.61
-
page 3 of 5
Actual To-Date
06/30/15
Ln#
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
OPERATING INCOME:
Tenant Rent Revenue
Other Income
Management Fee
Bookkeeping Fees
Asset Mgmt Fees
HUD Capital Grants
Total Revenue
18
19
20
21
22
OPERATING EXPENSES:
Admin Salaries
Legal Fees
Auditing Fees
24 Bookkeeping Fees
25 Asset Mgmt Fees
26
29
30
31
32
33
34
Water
Electricity
Gas
Sewer
Total Utilities
38
Garbage
39
Heating & Cooling
40
Elevator
41
Grounds
42
Electrical
43
Plumbing
44
Extermination
45
Janitorial
46
47
Other Routine Maint
48
Total Maintenance
50
AMP 56 - Elderly East
Budget
% Actual
FYE 03/31/16
to Budget
AMP 57 - Elderly West
Actual To-Date
Budget
% Actual
06/30/15
FYE 03/31/16
to Budget
291,829.00
11,921.00
1,104,500.00
39,891.00
3,080.00
26.42%
29.88%
227,747.50
6,662.00
890,528.00
22,371.00
680.00
25.57%
29.78%
14,070.70
24,611.00
57.17%
12,797.92
23,029.00
55.57%
63,300.00
63,294.00
335,671.00
1,300,241.00
25.82%
188,911.00
822,894.00
22.96%
653,491.70
2,535,623.00
25.77%
436,118.42
1,822,796.00
23.93%
55,091.95
240.38
24.79%
5.62%
42,884.50
48.08
58.99%
27.78%
12,800.33
55,732.91
177,496.00
1,431.00
3,307.00
28,626.00
210,860.00
24.16%
3.36%
16,565.65
71,897.98
222,212.00
4,277.00
4,234.00
28,083.00
258,806.00
62,227.45
10,537.50
14,520.00
87,284.95
250,979.00
42,120.00
58,080.00
351,179.00
24.79%
25.02%
25.00%
24.85%
47,213.14
7,995.00
11,340.00
66,548.14
195,742.00
32,850.00
45,360.00
273,952.00
24.12%
24.34%
25.00%
24.29%
1,701.21
100.00
1,801.21
9,946.00
9,711.00
19,657.00
17.10%
1.03%
9.16%
15,348.13
64,872.91
6,032.31
12,052.26
98,305.61
20,674.00
359,624.00
77,597.00
9,814.00
467,709.00
74.24%
18.04%
7.77%
122.81%
21.02%
9,643.97
36,261.48
3,813.80
6,604.71
56,323.96
21,001.00
195,346.00
20,866.00
15,594.00
252,807.00
45.92%
18.56%
18.28%
42.35%
22.28%
103,047.27
2,531.93
10,992.26
3,017.92
8,170.56
7,250.48
3,200.00
2,548.08
3,155.85
1,800.00
554.48
(27,395.36)
8,690.25
116,571.46
465,076.00
32,140.00
224,344.00
14,000.00
15,000.00
28,254.00
12,400.00
8,500.00
27,806.00
45,000.00
2,737.00
31,857.00
38,790.00
721,560.00
22.16%
7.88%
4.90%
21.56%
54.47%
25.66%
25.81%
29.98%
11.35%
4.00%
20.26%
-85.99%
22.40%
16.16%
87,983.16
5,410.44
13,815.33
1,775.68
3,964.25
3,565.65
2,415.00
351,050.00
33,027.00
153,341.00
9,000.00
20,000.00
14,262.00
9,500.00
1,200.00
11,364.00
24,512.00
7,337.00
24,704.00
31,462.00
537,418.00
25.06%
16.38%
9.01%
19.73%
19.82%
25.00%
25.42%
1.63%
20.81%
11.17%
35.99%
-41.00%
19.95%
5,021.41
5,021.41
28,125.00
28,125.00
17.85%
17.85%
1,987.36
1,987.36
23,437.00
23,437.00
8.48%
8.48%
-
185.00
5,100.00
819.39
8,890.48
(12,900.12)
107,208.93
44.72%
26.43%
7,768.00
7,283.00
15,051.00
51
52
53
54
55
Property Insurance
Liability Insurance
All Other Insurance
Total Insurance
12,988.74
5,720.52
3,648.33
2,183.28
24,540.87
22,344.00
20,320.00
14,640.00
4,986.00
62,290.00
58.13%
28.15%
24.92%
43.79%
39.40%
9,563.16
4,230.39
2,922.42
1,774.95
18,490.92
20,679.00
15,869.00
11,261.00
6,044.00
53,853.00
46.25%
26.66%
25.95%
29.37%
34.34%
56
57
58
59
60
Employee Benefits
Collection Losses
129.31
54,505.64
12,236.25
(2,341.48)
64,529.72
1,664.00
233,610.00
7.77%
23.33%
1,435.00
179,694.00
9.73%
25.17%
1,170.00
236,444.00
-200.13%
27.29%
139.68
45,227.16
10,719.00
(277.94)
55,807.90
12,360.00
193,489.00
-2.25%
28.84%
43,123.75
43,123.75
172,495.00
172,495.00
25.00%
25.00%
31,382.00
31,382.00
125,528.00
125,528.00
25.00%
25.00%
513,076.96
2,318,265.00
22.13%
393,482.12
1,686,395.00
23.33%
62
63
140,414.74
-
482,825.00
947,596.00
623,239.74
990,232.30
42,636.30
-
page 4 of 5
Actual To-Date
06/30/15
Ln#
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
OPERATING INCOME:
Tenant Rent Revenue
Other Income
Management Fee
Bookkeeping Fees
Asset Mgmt Fees
HUD Capital Grants
Total Revenue
18
19
20
21
22
OPERATING EXPENSES:
Admin Salaries
Legal Fees
Auditing Fees
24 Bookkeeping Fees
25 Asset Mgmt Fees
26
29
30
31
32
33
34
Water
Electricity
Gas
Sewer
Total Utilities
38
Garbage
39
Heating & Cooling
40
Elevator
41
Grounds
42
Electrical
43
Plumbing
44
Extermination
45
Janitorial
46
47
Other Routine Maint
48
Total Maintenance
50
51
52
53
54
55
Property Insurance
Liability Insurance
All Other Insurance
Total Insurance
56
57
58
59
60
Employee Benefits
Collection Losses
62
63
1.00
3,417.00
3,418.00
2,735.00
Sec 8 Hsg Vouchers
Budget
FYE 03/31/16
% Actual
to Budget
Central Office Cost Center
Actual To-Date
Budget
% Actual
06/30/15
FYE 03/31/16
to Budget
330.65
7,940.00
4.16%
1,624.90
308,598.24
1,890.00
74,692.50
50,370.00
494,414.53
45,000.00
1,256,519.00
278,303.00
302,820.00
178,920.00
2,025,544.00
3.61%
24.56%
0.68%
24.67%
28.15%
24.41%
900.00
303.89%
183,444.00
21,600.00
749,645.00
24.47%
214,615.00
750,545.00
28.59%
931,920.82
4,095,046.00
22.76%
70,463.76
528.85
22.91%
14.84%
273,019.54
8,886.15
25.12%
22.96%
27,411.38
309,317.07
897,935.00
43,053.00
2,000.00
131,122.00
1,074,110.00
30.41%
20.64%
7,849.10
78,841.71
307,518.00
3,564.00
1,000.00
31,241.00
343,323.00
49,236.00
30,772.50
201,120.00
125,700.00
24.48%
24.48%
80,008.50
326,820.00
24.48%
-
-
262.35
167.54
167.54
429.89
-
20.91%
28.80%
-
-
-
43.52
43.52
-
-
895.97
4,705.86
255.98
226.42
6,084.23
4,242.00
21,443.00
4,018.00
1,050.00
30,753.00
21.12%
21.95%
6.37%
21.56%
19.78%
280,593.15
120,683.88
15,487.87
4,116.00
1,602,190.00
522,245.00
118,407.00
21,700.00
3,560.00
17.51%
23.11%
13.08%
18.97%
212.28
4.25%
1,291.34
5,000.00
1,181.00
500.00
500.00
2,361.00
54.69%
9,868.25
416,764.90
83,605.00
2,242,842.00
11.80%
18.58%
2,026.47
2,026.47
1,499.00
1,499.00
135.19%
135.19%
561.69
709.71
14,165.04
11,065.21
26,501.65
4,461.00
12.59%
53,602.00
54,766.00
112,829.00
26.43%
20.20%
23.49%
2,400.00
2,400.00
2,400.00
4,800.00
10.93%
6.98%
6.98%
8.96%
-
198.27
1,530.18
929.46
2,657.91
9,600.00
6,457.00
2,132.00
18,189.00
2.07%
23.70%
43.60%
14.61%
5,307.22
23,407.66
4,702.50
17,680.00
103,035.00
30.02%
22.72%
1,927.76
210,913.88
41,193.00
4,300.00
855,317.00
44.83%
24.66%
33,417.38
120,715.00
27.68%
254,034.64
859,617.00
29.55%
195,355.39
19,259.61
813,847.00
24.00%
-
19,259.61
1,014,772.48
(82,851.66)
4,321,650.00
23.48%
-
1,997,477.00
1,914,625.34
page 5 of 5
KANSAS CITY, KANSAS HOUSING AUTHORITY
MAINTENANCE REPORT
FOR THE MONTH OF JULY 2015
CUSTOMER SERVICE & SATISFACTION SURVEY - JULY 2015
Date
Vacant Unit
Work Orders
Service
Work Orders
Work Orders
Closed
07/01/15
37
6
07/02/15
48
8
Residents
Contacted
Favorable
No
Unfavorable Response
43
1
1
0
5
56
5
5
0
3
07/03/15
0
0
0
0
0
0
0
07/06/15
43
11
54
3
3
0
8
07/07/15
47
11
58
6
6
0
5
07/08/15
42
11
53
5
5
0
6
07/09/15
51
7
58
3
3
0
4
07/10/15
42
7
49
4
4
0
3
07/13/15
29
3
32
1
1
0
2
07/14/15
36
11
47
2
2
0
9
07/15/15
29
5
34
1
1
0
4
07/16/15
44
6
50
2
2
0
4
07/17/15
43
6
49
2
2
0
4
07/20/15
39
6
45
4
4
0
2
07/21/15
60
9
69
3
3
0
6
07/22/15
48
6
54
2
2
0
4
07/23/15
67
7
74
4
4
0
3
07/24/15
55
9
64
5
5
0
4
07/27/15
68
4
72
4
4
0
0
07/28/15
83
16
99
8
8
0
8
07/29/15
74
4
78
3
3
0
1
07/30/15
89
5
94
3
3
0
2
07/31/15
77
9
86
4
4
0
5
TOTAL
1,151
167
1,318
75
75
0
92
(a)
(c)
(d)
(b)
These percentages are based on work orders completed in occupied units only and does not include work
orders for vacant unit preparation.
(a) Residents Contacted
45% of the service work orders completed
(b) No Response
55% of the service work orders completed
(c) Favorable Response
100% of the residents contacted
(d) Unfavorable
0% of the residents contacted
* Unfavorable responses result in a second work order being generated to resolve problem, followed up by a call
from the Clerk Dispatcher.
Total Vacancy
Units in Mod
Fire Units
Rentable Units
Move-Ins
Move-Outs
Units Available
Units Readied in JUL
Family
75
0
4
71
15
23
10
17
Elderly
76
32
0
44
39
40
5
23
Total
151
32
4
115
54
63
15
40
Occupancy Report
August 17, 2015
PROJECT
K1-1
JUNIPER GARDENS
K1-2
ST. MARGARETS PARK
K1-3
CYRUS K. HOLIDAY
K1-4
WYANDOTTE TOWERS
K1-5
BELROSE MANOR
K1-6
Elderly
DOUGLAS HEIGHTS
K1-6
Family
DOUGLAS HEIGHTS
K1-7
SCATTERED SITES
K1-9
SCATTERED SITES
K1-10
SCATTERED SITES
K1-11
GRANDVIEW PARK
K1-12
CHALET MANOR
K1-13
WELBORN VILLA
K1-14
BETHANY PARK TOWERS
K1-15
SCATTERED SITES
K1-17
GLANVILLE TOWERS
K1-18
ROSEDALE TOWERS
K1-20*
WESTGATE TOWERS
K1-21
SCATTERED SITES
K1-22
WESTGATE VILLA
K1-23
SCATTERED SITES
K1-24
PLAZA TOWERS
K1-25
SCATTERED SITES
Sub-Total before Adjustments
Less: # of Deprogrammed Units
Less: # of Units Under Modernization
Total Units Available for Occupancy
TOTAL
UNITS
OCCUPIED
UNITS
VACANT
UNITS
% OCCUPIED
CURRENT
% OCCUPIED
PRIOR
265
238
27
90%
89%
100
96
4
96%
95%
60
52
8
87%
95%
302
286
16
95%
96%
90
87
3
97%
98%
101
95
6
94%
95%
99
92
7
93%
95%
24
20
4
83%
88%
30
30
-
100%
100%
42
36
6
86%
88%
39
35
4
90%
90%
66
59
7
89%
94%
80
78
2
98%
98%
153
147
6
96%
97%
20
19
1
95%
90%
108
106
2
98%
97%
122
118
4
97%
96%
163
129
34
79%
79%
8
4
4
50%
75%
20
18
2
90%
90%
38
38
-
100%
100%
115
113
2
98%
98%
12
2,057
21
15
11
1,907
1
150
21
45
92%
93%
92%
93%
2,021
1,907
84
94%
95%
MODERNIZATION AND DEVELOPMENT REPORT
AUGUST 2015
CAPITAL FUND PROGRAM 2011
The funding amount for this program is $2,827,316. The public hearing and final budget
were presented to the residents on December 9, 2010. The Capital Fund Program 2011
was approved at the December 16, 2010 Board meeting. Approval of the CFP 2011 plan
by HUD was received. The ACC amendment was received from HUD and executed by
the Housing Authority. Architect and Engineering Request for Proposal were received
on February 29, 2012. Architectural/Engineering firms have been selected to complete
work under this program.
The following projects are complete: K1-22 Westgate Villa Roof Replacement, Repair,
Painting and Gutter Replacement, K1-4 Wyandotte Tower, K1-17 Glanville Tower, K120 Westgate Tower Building Surge Suppression, and K1-3 Cyrus K. Holiday, K1-5
Belrose Manor, K1-12 Chalet Manor Community Center HVAC Improvements, Highrise and Main Office Development Signs, K1-17 Glanville Tower Exterior Repair and
Sealing, K1-4 Wyandotte Tower Parking Lot Expansion, K1-20 Westgate Tower Interior
Repair (Phase I Floors 10, 11, & 12), K1-13 Welborn Villa Exterior Repair & Painting.
All funds in the 2011 Capital Fund Program have been obligated and expended. This
program is being prepared for close out.
The funding amount for this program is $2,555,880.00. The public hearing and final
budget were presented to the residents on December 7, 2011. The Capital Fund Program
2012 was approved at the December 15, 2011 Board Meeting. Approval of the 2012
Capital Fund Program Plan by HUD was received. The ACC Amendment was received
from HUD and executed by the Housing Authority. Architect and Engineering firms
have been selected to complete work under this program.
The following projects are completed: K1-4 Wyandotte Tower Domestic Water Booster
Pump Systems, K1-18 Rosedale Tower Exterior Repair and Painting, High Rise Elevator
Cab Improvements, K1-1 Juniper Gardens, K1-2 St. Margaret’s Park and K1-6 Douglas
Heights Community Centers HVAC Improvements, K1-10 Scattered Site Exterior
Repair, Painting and Gutter Replacement, K1-20 Westgate Tower Interior Modernization,
Phase II, Floors 7, 8 & 9.
from HUD and executed by the Housing Authority and submitted to HUD. Architect and
engineering firms have been selected to complete work under this program.
The following projects are completed: K1-7 Scattered Sites Exterior Repair, Painting, and
Gutter Replacement (3 Buildings), K1-21 Scattered Sites HVAC Replacement, K1-14
Bethany Park Tower Retaining Wall Replacement, K1-6HR Douglas Heights High Rise,
K1-24 Bethany Park Tower, K1-18 Rosedale Tower, K1-24 Plaza Tower Surge
Suppression, K1-14 Bethany Park Tower Domestic Water Pump Booster.
K1-9 SCATTERED SITES PARKING LOT IMPROVEMENTS
Bids were solicited from companies that have specific experience in the area of
concrete/asphalt installation for a parking lot. Three bids were received however one
bidder did not submit the required documents and was considered unresponsive. Bids
ranged from $34,438 to $38,000. The lowest bid received was from McConnell &
Associates in the amount of $34,438. Since the bid was below $50,000 Board approval
1
was not needed. The contract was awarded to McConnell & Associates. Preconstruction meeting was held on February 26, 2014. Notice to Proceed was issued
May 9, 2014. All work is complete. Final paperwork is pending.
K1-23 SCATTERED SITES EXTERIOR REPAIR, PAINTING & LIGHTING
Bids closed on September 9, 2014. The Board authorized the contract at the September
19, 2014 meeting. Pre-construction meeting was held on October 22, 2014. Notice to
Proceed was issued April 13, 2015. Exterior repair is in complete. Wood rot repair is
underway. Wood deck sealing is complete. Siding installation is progression at 57th St.
duplex; painting is underway and nearing completion.
K1-20 WESTGATE TOWER INTERIOR MODERNIZATION (PHASE III,
FLOORS 4, 5, AND 6)
Bids closed May 27, 2015. The Board authorized the contract at the June 18, 2015
meeting. Pre-construction meeting was held on June 23, 2015. Notice to Proceed was
given on June 30, 2015. Demolition nearly complete. Rough in mechanical, electric and
plumbing, metal framing. Sprinkler piping installation is in progress.
2013 Capital Fund Program Budget Revision
The following budget line item has been revised to move excess funds:
K1-6E Douglas Heights Chiller Replacement
$9,846
And the excess funds will be applied to the budget line item needing additional funding:
K1-14 Bethany Tower Mechanical Improvements
$9,846
from HUD and executed by the Housing Authority and submitted to HUD. Request For
Proposals from A/E firms were received on April 19th. Staff is evaluating the proposals
received.
The following project is complete: K1-4 Wyandotte Tower Carpet Replacement.
from HUD and executed by the Housing Authority and submitted to HUD. Request For
Proposals from A/E firms were received on April 19th. Staff is evaluating the proposals
received.
2
RESIDENT INITATIVE REOPRT
AUGUST 2015
SUBMITTED BY
SHARRON DAVIS-MAYS
SELF-SUFFICIENCY COORDINATOR
During the month of July three resident councils held their elections. They are
Glanville Towers, Plaza Towers and Rosedale Towers. The new presidents are as
follows:
 Mr. Oliver Singleton—President of Plaza Towers
 Mr. Patrick Hernandez—President of Rosedale Towers
 Charles Wilson—President of Glanville Towers
The PHRC (Public Housing Resident Council) was held on August 7, 2015 with
fifteen in attendance. The focus of this meeting was to acquaint the new
presidents and refresh the incumbent council officers on the federal regulations
that govern the resident councils.
During the Board of Commissioners meeting; Pa Doh, Belrose Manor resident,
was presented with a $1,000 scholarship from the Cindy Locket/Robert Floyd
Memorial Scholarship. She is a recent graduate from J. C. Harmon High School.
Ms. Doh held a 3.89 GPA during all four years of high school. She plans to attend
Kansas City, Kansas Community College where she will work toward her degree in
nursing.
The Section 3 Program started up again on August 10, 2015. The Section 3
program now holds its training once a quarter with graduation held in the month
of June. The goal of the Section 3 Program is to link residents to potential
employers that will have jobs that will lead to long term employment.
Section 8 Monthly Units and HAP Payments
Month
October
November
December
January
February
March
April
May
June
July
August
September
October
November
December
January
February
March
April
May
June
July
August
September
October
November
December
January
February
March
April
May
June
July
August
September
October
November
December
Year
2011
2011
2011
2012
2012
2012
2012
2012
2012
2012
2012
2012
2012
2012
2012
2013
2013
2013
2013
2013
2013
2013
2013
2013
2013
2013
2013
2014
2014
2014
2014
2014
2014
2014
2014
2014
2014
2014
2014
Units
HAP
1473 $800,691
1465
794,440
1457
791,851
1451
795,287
1453
782,366
1460
795,769
1490
807,897
1481
805,749
1480
805,934
1479
825,838
1485
821,816
1464
817,496
1454
811,718
1460
803,871
1459
800,738
1469
824,783
1461
810,126
1454
795,190
1443
807,104
1420
775,618
1417
722,902
1410
778,174
1398
766,875
1393
750,344
1385
745,252
1380
733,731
1375 741,834.00
1365
741,292
1361
739,195
1359
722,458
1350
727,708
1357
713,330
1361
714,972
1370
724,213
1366
719,546
1371
700,924
1385
721,478
1385
705,916
1380
691,037
Month
January
February
March
April
May
June
July
August
Year
2015
2015
2015
2015
2015
2015
2015
2015
Units
HAP
1377
1364
1359
1355
1366
1382
1419
1467
681,315
672,291
670,315
672,090
687,573
717,840
753,465
786,044
Move-Ins and Move-Outs - Dec. 2012 Through July 2015
Month
Dec.- 12
Jan.-13
Feb. - 13
Mar-13
Apr-13
May-13
Jun-13
Jul-13
Aug-13
Sept.-13
Oct.-13
Nov. 13
Dec.- 13
Jan. 14
Feb-14
Mar.-14
Apr. - 14
May-14
Jun-14
Jul-14
Aug-14
Sept. -14
Oct.-14
Nov.-14
Dec.-14
Jan. - 15
Feb. - 15
Mar.15
Apr. - 15
May-15
Jun-15
Jul-15
Move-Ins Move-Outs
19
18
36
41
25
30
26
19
33
22
30
28
17
29
21
28
32
22
58
44
45
49
20
27
35
36
33
27
23
34
42
31
58
43
30
27
17
28
22
34
32
45
34
36
27
44
15
31
36
31
24
19
28
27
37
28
29
46
33
47
40
31
30
41
ED-J-MoveInsMoveOuts
Chart Title
70
60
50
40
Move-Ins
30
Move-Outs
20
10
0
19
36
25
26
33
30
17
21
32
58
45
20
35
33
23
42
58
30
17
22
32
34
27
15
36
24
28
37
29
33
40
Dec.- 12
Jan.-13
Feb. - 13
Mar-13Apr-13May-13Jun-13Jul-13Aug-13
Sept.-13
Oct.-13
Nov. 13
Dec.- 13
Jan. 14Feb-14Mar.-14
Apr. - 14
May-14Jun-14Jul-14Aug-14
Sept. -14
Oct.-14
Nov.-14
Dec.-14
Jan. - 15
Feb. - 15
Mar.15
Apr. - 15
May-15Jun-15
RESOLUTION NO. 3293
AUTHORITY TO DONATE 10 REFRIGERATORS
BE IT RESOLVED by the Board of Commissioners of the
Housing Authority of Kansas City, Kansas that in accordance
with the Housing Authority’s procedure on disposal of personal
property, approval is hereby given to donate 10 refrigerators on the
attached list by manufactures serial numbers and PHA decal numbers
to the Habitat for Humanity Re-Store, a non-profit entity providing
financial support to Habitat for Humanity.
MEMORANDUM
TO:
Board of Commissioners
FROM:
Jerry Glavin, Superintendent
SUBJECT: Disposal of Scrap Material
Resolution No. 3293
DATE:
August 20, 2015
Due to their age, condition and unavailability of repair parts, the
following refrigerators and ranges are no longer suitable for use in
Public Housing. They do however still work and could function for an
undetermined length of time, for this reason staff is requesting the
Board approval to donate the appliances in “as is” condition to the
Habitat for Humanity Re-store.
REFRIGERATORS
PHA #
SERIAL #
303291
DA742177
307281
TT820725
307250
GR740129
303335
GA780887
305088
GG842094
303402
LA770380
303328
790894
305140
LG776054
304883
VO740413
304941
HF761143
RESOLUTION NO. 3294
AUTHORITY TO DISPOSE OF SCRAP METAL
BE IT RESOLVED by the Board of Commissioners of the
Housing Authority of Kansas City, Kansas that in accordance with the
Housing Authority’s procedure on disposal of personal property,
approval is hereby given for the disposal of (10) RANGES and (14)
REFRIGERATORS identified on the attached list by Manufacturer Serial
Numbers and PHA Decal Numbers. The amount to be received for
such disposal will be determined by scrap metal weight.
MEMORANDUM
TO:
FROM:
Jerry Glavin, Superintendent
SUBJECT: Disposal of Scrap Material
Resolution No. 3294
DATE:
August 20, 2015
The following appliances are inoperative and should be sold for scrap
metal in accordance with the Housing Authority’s procedure for the disposal
of personal property. The amount to be received for such disposal will be
determined by scrap metal weight.
REFRIGERATORS
PHA #
SERIAL #
ZZ742456
ZZ742456
1181
LV358355
307029
VH800873
305019
AG763734
303401
LA770368
1010
LT921405
1401
GS920426V
MT920112V
MT920112V
MD906113V
MD906113V
307441
TS723381
307237
ZS722228
017416
VT22181
ST920457V
ST920457V
N/A
N/A
RANGES
PHA #
SERIAL #
12422
7G1060411R
11070
MH168701R
1205
1205
15836
PD194969
16281
16281
16119
16119
300212
300212
16218
FD1983Q
302649
GT150114P
16487
16487
Resolution No. 3295
Authorizing the Sale of Five Vehicles
WHEREAS, five vehicles in the maintenance fleet have exceeded their useful life; and
WHEREAS, these vehicles need to be disposed of properly; and
WHEREAS, the five vehicles are:
1989 S/10 with service body, identification no. 1GCCS14ZZK2214662
1991 S/10 pickup, identification no. 1GCEG25HOSF139847
1993 G20 cargo van, identification no. 1GCEG25H3PF313806
1995 G20 cargo van, identification no. 1GCEG25HOSF139847
1995G30 passenger van, identification no. 1GAFG35K6SF192955; and
WHEREAS, five salvage companies were contacted by telephone; and
WHEREAS, the five salvage companies are:
ABC Auto Salvage
Midwest Tow, Inc.
Rivers Edge Recycling
Steve’s Auto Parts
U Pull It; and
WHEREAS, only one bid was received from Midwest Tow, Inc. in the amount of $2,750;
and
WHEREAS, the average price per vehicle is $550; and
WHEREAS, the Housing Authority’s policy for disposal of personal property allows for
the sale of these vehicles.
NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners of the
Housing Authority of the City of Kansas City, Kansas that Midwest Tow, Inc.’s bid in the
amount of $2,750 be accepted.
Memorandum
To:
From: Jerry Glavin. Superintendent
Date: August 20, 2015
Re:
Disposal of Used Vehicles
Opportunities to bid closed on August 5, 2015 for the sale of five Housing Authority
vehicles that have exceeded their useful life and are in need of disposal. These
vehicles are:
1)
2)
3)
4)
5)
1989 S/10 with service body, identification no. 1GCCS14ZZK2214662
1991 S/10 pickup, identification no. 1GCEG25HOSF139847
1993 G20 cargo van, identification no. 1GCEG25H3PF313806
1995 G20 cargo van, identification no. 1GCEG25HOSF139847
1995G30 passenger van, identification no. 1GAFG35K6SF192955
Five salvage companies were contacted by telephone. They are ABC Auto Salvage,
Midwest Tow, Inc., Rivers Edge Recycling, Steve’s Auto Parts, and U Pull It. Only
one company bid on these vehicles and that bid came from Midwest Tow, Inc. in the
amount of $2,750. The procedure for the disposal of Housing Authority personal
property requires that sales up to $1,000 or more shall be made only after advertising
for formal bids, except to a public body for public use. The bid for these items
average $550 per vehicle and are under the $1,000 limit.
Furthermore, these vehicles are being sold “as is” and no representations are being
made about their usefulness. Staff recommends that the board approve the sale of
these five vehicles to Midwest Tow, Inc. in the amount of $2,750.
1

August 20, 2015 - Kansas City, Kansas Housing Authority

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