Handbook - Camp Doublecreek

Parent Handbook
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“If you haven’t
been to
Doublecreek, you
haven’t been to
day camp.”
. . . Uncle Carter
We’re glad that you’ve
chosen Camp Doublecreek
to be a part of your summer.
Each week is especially
designed
to
offer
opportunities for campers to
try new things, learn, grow
and make friendships that
last a lifetime. Additionally,
Doublecreek
offers
a
healthy, safe and fun
environment where positive
interaction with peers and
adults help build strong
character.
This handbook has
been created as a
reference guide for
both
parents
and
campers. It contains
vital information and
policies about our
camping
program.
Please take time with
your camper to read
and review the entire
handbook.
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At Camp Doublecreek our core values guide us in training
our staff and measuring the experience of our campers.
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Weekly Sessions
Summer 2016 Schedule
Payment Due Date
Cancellation Deadline
Week 1
May 23
May 23
June 6-10
Western Week
Week 2
May 30
May 30
June 13-17
Disney Week
Week 3
June 6
June 6
June 20-24
Dancing with the Counselors
Week 4
June 13
June 13
June 27 – July 1
Pirates Week
Week 5
June 20
June 20
July 4 – 8
Red, White & Blue Week
Week 6
June 27
June 27
July 11 – 15
DC Cup
Week 7
July 4
July 4
July 18-22
Dinosaur Week
Week 8
July 11
July 11
July 25-29
DC Musical
Week 9
July 18
July 18
Aug 1 – 5
Mr. and Mrs. Doublecreek
Week 10
July 25
July 25
Aug 8-12
DC Challenge
Week 11
August 1
August 1
Aug 15-19
Beach Week
Please Note: An Open House is held every Saturday, beginning in April, from 10:00 a.m. –
12:00 p.m.
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Tuition Policies
 Tuition balance is due in our office at least two weeks prior
to your camper’s registered dates.
 Tuition includes transportation, 3 snacks a day and all
activities except horseback riding.
 There is a discount for 2nd and 3rd campers from the same
family attending at the same time.
 Please refer to the confirmation email you received after
registration for the exact amount due.
 The $35 deposit is non-refundable but is transferrable
within the same camp season and does apply to tuition
balance.
 Cancellation Policy: tuition minus $35 deposit will be
refunded for cancellations made at least two weeks prior
to dates your camper is registered. Please Note – all
cancellations must be in writing (fax or email). Refunds
will be processed after camp has ended.

Payment Options
Pay online (credit) at: www.campdoublecreek.com/Register
 Pay by check – payable to Camp Doublecreek (Please write
your camper’s name & weeks registered in memo section).
 There is a $30 fee for each returned check.
 Pay by phone (credit or debit) at: 512-255-3661
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PICKUP POINTS

All campers arrive at camp on
one of our campus vehicles. This
is for the safety of your camper.
Our policy is that no other
vehicles enter the campus during
camp hours.

The AM and PM pickup points
(PUPs) you chose are in your
confirmation email. The
departure and arrival times are
posted on our website:
http://www.campdoublecreek.co
m/hours.html. Counselors will be
available at your PUP at 7:30
a.m. ready to greet and check in
your camper(s). It will not be
necessary for you to wait until the
camp vehicle leaves.

Please note that we ask that your
camper(s) be picked up NO
LATER than 5:30 p.m. If you
have an unforeseen delay,
please call the office at: 512255-3661 so that we can notify
the counselors on-site. We will
not leave campers unattended! If
you are late we reserve the right
to charge your account in the
amount of $1 a minute.
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
Your child will be released only to
those whose names and drivers
license numbers you have given
us. A photo ID (driver’s license
or passport) will be checked. If
a camper needs to go home with
someone other than those listed
on the contacts section of your
registration form, camp must
receive notice in writing (email,
note, or fax) giving the name and
drivers license number of that
person.

Camp vehicles must leave the
PUP at the scheduled time (listed
on the website at:
http://www.campdoublecreek.co
m/hours.html). By state law, the
vehicles may not stop after
departing.

There may be delays on rainy
days – We slow down on wet
streets.

We appreciate and respect the
use of the various PUPs.
Campers are expected to be
models of decorum; we do not
want to abuse this privilege. We
are not allowed inside the
buildings.

Notes and money may be sent to
the office via the PUP
counselors.
LUNCHES
Lunches:

Campers may bring their lunch in a small container or insulated bag:
o Containers should be no larger than 9” X 7” X 9”
o Labeled clearly with the camper’s name
o Disposable containers are encouraged.

Campers may order lunches (see lunch menu page) either online ahead of time
(no online orders the week of camp) or each day with the pickup point counselor.
Lunches ordered the day of need a note and cash or check attached.
Snacks:

Tuition includes a snack card with 3 snacks per day.

Snacks not used day of may not be carried over to another day.

Food and drink options include: juices, water, ice cream, sports drinks, soft
drinks and individually packaged products (e.g., chips, cookies, crackers, nuts)

Campers may also bring snacks and drinks from home.
Please Note: For any dietary needs, please list in the medical notes section of the
online registration application.
To enjoy some of your camper(s) experience and stay connected year-round, visit
our social media sites:
Website: http://www.campdoublecreek.com
Facebook: https://www.facebook.com/CampDoublecreek/
Pinterest: Thematic art and crafts, games, puzzles and other activities for children -https://www.pinterest.com/campdoublecreek/
Blog: http://campdoublecreek.blogspot.com/ -- articles, videos, etc.
Please email us at: [email protected] to be added to our newsletter
list and Shutterfly Share Site.
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LUNCH MENU
Monday: Pita Factory
____ Ham pita $4.50
____ Turkey pita $4.50
____ BLT pita $4.50
____ Veggie pita $4.00
Tuesday: Smokey Mo’s
____ Hamburger $5.50
____ Turkey sandwich $5.50
____ Chopped beef sandwich $5.50
____ Brisket sandwich $5.50
____ Mo’s Salad (Chicken) w/dressing $6.00
Wednesday: Pizza
____ Large slice of cheese $3.00
____ Large slice of pepperoni $3.00
____ Large slice of sausage $3.00
Wednesday: Café Java
____Club Salad $5.00
____Hoagie $5.00
____Chicken Cesar Wrap $5.00
Thursday: Chicken Express
____ (2 piece) Chicken Tenders with fries and biscuit $4.50
____ (4 piece) Chicken Tenders with fries and biscuit $5.50
____ One piece meal with fries and biscuit $4.50
____ Two piece meal with fries and biscuit $5.50
Friday: Chick-Fil-A
____ Chick-Fil-A Sandwich $4.00
____ 8 Piece Nuggets $4.00
____ Chargrilled Club Sandwich $6.50
____ Spicy Chicken Sandwich $4.00
____ Chargrilled Cool Wrap $6.00
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STAFF
Our staff has been carefully selected and will provide a nurturing environment filled with
fun and learning opportunities for your camper(s)!
Counselor-in-Training (CIT) Program
One of our amazing programs is our Counselor-in-Training program for former campers
(ages 15-17) who are interested in becoming Camp Doublecreek counselors.
A 2-day training session for prospective CITs (T-Camp) will be held June 23-24 and
August 3-4. T-Camp is open to campers turning 15 before 6/1/16 or entering 9th Grade
in Fall 2016. To sign your camper up for T-Camp or inquire about the CIT Proram,
please send an email to: [email protected].
HORSEBACK RIDING
LESSONS



Horseback riding lessons are available for $30 per week during summer camp.
Limited spaces are available each week.
Doublecreek riding lessons focus on a “balanced seat” which is a combination of
western and English riding disciplines.
Campers mount and ride each day. The goal of our horseback program is to
teach great horsemanship in an encouraging environment.
Please Note: Doublecreek offers horseback riding lesson year-round. For
information on off-season lessons, please email Jan at: [email protected]
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OTHER POLICIES AND IMPORTANT ITEMS
Delayed Arrivals:

Campers arriving late must check in at the office. Please bring your camper after
8:40 a.m. For the safety of your camper, we have a closed campus. Please
park in the designated area and walk your camper to the office (in the red
building) to be checked in. We will gladly get him/her to the correct group. If a
camper needs to order a lunch the day of, the office needs to know by 9:00 a.m.
Early Departures:

If it is necessary for your camper to leave Doublecreek early, you may let us
know with a note, email or phone call. Campers should be picked up no later
than 3:00 p.m from camp. Please park in the designated area, walk through the
pedestrian gate and come to the office in the red building. We will try to have
your camper ready to leave if you have notified us. Please bring your ID with
you to the office to check out your camper.
Medical Infomation:

Camp Doublecreek has a licensed medical professional on site. We abide by
regulations set out by the Texas Department of Health. Potentially contagious
symptoms will require that we isolate the child who must be picked up as
soon as possible.

Campers requiring medication must have it sent in the original container along
with a note from the parent. All medications will be administered by our health
care professional after obtaining permission from the parent or doctor.

Our staff follows the Centers for Disease Control and Prevention (CDC)
guidelines for concussions as outlined in the “Heads Up” Program.
Please note that we are a youth camp licensed by the State of Texas and a
member of the American Camping Association. Potential campers with major
medical diagnoses, including disabilities covered by the American Disabilities
Act, are evaluated on a case-by-case basis in consultation with the director,
medical coordinator, the child’s physician, and parents.
Insurance:

Camp Doublecreek does not provide accident insurance or health insurance.
Fees from injuries at camp are the responsibility of the parents or legal
guardians. Please refer to waiver agreed upon in registration process.
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Tax Receipts:

You will receive a receipt via email each time you pay. If you need a receipt for
taxes or child care, please email us at: [email protected]
Messages:

If you need to get a message to your camper, please call the office at: (512)
255-3661. The office staff will be glad to relay it to him/her.
Visitors and Parents’ Day:


Parents and other visitors must check in at the office and receive a name tag.
Parents and other visitors are welcome at any time, but we set aside time each
Friday from 10:00 a.m. – 2:00 p.m. for parents to visit and experience the camp
with their campers.
What to Bring to Camp:



Lunch or money for lunch (if not pre-ordered)
Swimsuit, towel and sunscreen in a bag that will be left at camp until Friday
Any medications
What to Wear:


Comfortable active wear
Sturdy closed toe shoes
What Not to Bring:






Toys, dolls, stuffed animals
Electronics of any kind
Any valuables (i.e., jewelry)
Chewing gum
Glass containers
Card – playing, trading, etc.
Please note that Doublecreek is an unplugged campus. No cell phones, MP3
players, etc.
Lost Articles:


A core value of Camp Doublecreek involves instilling responsibility for personal
belongings. This is a big part of the camping experience. At the end of each
week, belongings are sent home. Unclaimed items are collected and put in our
lost and found where we will keep them for three weeks after the summer camp
session ends in August.
Camp Doublecreek assumes no responsibility for loss or damage to campers’
personal property.
The Leadership reserves the right to dismiss a camper when, in their opinion, this
is in the best interest of Camp Doublecreek and/or the camper.
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CONTACT INFORMATION
Phone: (512) 255-3661
Email: [email protected]
Mailing Address: P.O. Box 5261, Round Rock TX 78683
Physical Address: 800 Doublecreek Drive, Round Rock, TX 78664
Website: http://www.campdoublecreek.com
In case of emergency in coordination with local authorities (loss of
power and phone lines), messages will be posted via Facebook and
Website.
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