HERE to HELP! - L`Hôpital d`Ottawa
Transcription
HERE to HELP! - L`Hôpital d`Ottawa
VOL. 13 NO. 1 |WINTER 2011 KUDOs I would like to recognize not only my own coworkers in the PACU at the General Campus, but also all of the nursing staff involved in the launch and success of the SIMS program. brought to you by HERE to HELP! The IS Training & Complex Support (TACS) team is Here to Help. Since its implementation in 1996, OACIS has become increasingly more complex. In addition to clinical results, we now have scanned documents, electronic discharge summaries (eDS), MS Word and voice integration documents, and emergency department patient tracking summaries (EDTS). Over the next few years, OACIS will become even more complex with the implementation of several corporate initiatives, such as computerized provider order entry (CPOE), positive patient identification involving the use of bar codes or RFID technology, closed-loop medication management for ordering, administering, documentation, medication reconciliation, vital signs documentation, clinical device integration, and many more. With each initiative, there is the potential to impact 10,000 clinicians. There are also ongoing training requirements for new hires, transfers, and with each system upgrade. The TACS team was established earlier this year to augment the training & ongoing support available to stakeholders. TACS Objectives To achieve short- and long-term transformational goals, including change management, training and support for all stakeholders impacted by the electronic health record. In February 2010, the General Campus PACU and SDCU staff went live with the launch of electronic documentation or charting, also known as SIMS which stands for the Surgical Information Management System. Additionally, over the past year all of the perioperative nursing units at The Ottawa Hospital, including the PAU, SDCU and PACUs went live and have made a smooth transition into the electronic world. We should all be proud of the great teamwork and dedication of all team members, which has contributed to this success... from the development phase through to the implementation of the SIMS program in our units. Respectfully submitted, Sue Ellen McClure R.N. (SIMS seconded user) PACU General Campus TACS tactics: short-term goals • • • • • • Weekly Library drop-in sessions: 11 a.m. to 1 p.m. Civic Campus: Wednesdays and Thursdays General Campus: Tuesdays and Wednesdays Rounding on the at all campuses to promote the use of OACIS, offer tips & tricks, address any identified issues with devices including PCs, monitors, printers, etc. Develop self-directed computer-based training programs to increase OACIS training and OACIS online help. Develop an improved toolkit for clinical educators to use in training new hires and transfers. Provide demonstrations to units and departments about OACIS as requested. To request a demonstration, e-mail us at [email protected]. Improve support processes. We have a dedicated full-time team member to provide weekday support for OACIS functional issues, that have been referred to us from the HelpDesk. Off-hours support provided by a rotating team. TACS tactics: Long-term goals • Work with the IS project teams to develop efficient and effective training and support for future initiatives. Help us help you! Take advantage of the TACS team rounding to have your questions answered and learn more about OACIS and its advanced navigation features. NPP Admin Team • Teams to be proud of • Hand Hygiene TOH Flow Symposium • How does my mouse work? • Get the info on InfoNet Nursing News Edited and Coordinated by the Nursing Communication Work Group The Nursing News is a quarterly corporate newsletter written by nurses for nurses at The Ottawa Hospital to: • inform nurses of new programs and processes, upcoming events, and new trends in Nursing in regards to patient care, education and research • recognize individual nurses or groups of nurses for specific accomplishments including quality improvement initiatives, research projects, educational achievements, publications as well as presentations at internal and external conferences • promote camaraderie amongst nurses throughout The Ottawa Hospital • provide a venue for feedback on issues as appropriate. For information contact Co-Chairs Barb Kyd-Strickland, ext. 73431 Sue Eggleton, ext. 71546 Nursing News Editor Sue Eggleton, ext. 71546 Members Cathy Adamson Jennifer Mascarinas Iman Mousa Gillian Reid-McDonald adriana villa-coady Thank you to ChrisSIE DeCurtis, Communications Layout & Design graphics, tOH Printing Services Printing TOH Printing Services Distribution TOH Volunteer Services 2 NURSING NEWS VOL. 13 NO. 1 From the desk of the Senior Vice-President, Professional Practice, and Chief Nursing Executive concept received the Minister of Health of Ontario Award of Excellence. TOH has been identified as an RNAO Best Practice Spotlight Organization. These examples are only a few of the amazing contributions you, our nurses, are Ginette L. Rodger Senior Vice-President, making to patient care, TOH, and Professional Practice, and Chief Nursing Executive the nursing profession. The theme of this edition of Nursing News, Looking to the future while recognizing our past, allows our colleagues from the Communication Workgroup to reminisce and get excited about what is next. Already 10 years has passed since I joined TOH nursing team. I have never stayed in one position this long before. It is due to all of you! After the merger of TOH, improvement of the nursing professional practice environment presented many challenges. We have worked as a team of dedicated, committed nurses to modify our environment. There is still work to do. Last year, we decreased our vacancy rate from 13% to 2.9%, decreased our turnover from 10 to 12% to 5.7%, and saw a 14% increase in satisfaction of nurses with their professional practice environment! There is a lot to recognize in our past. You have created some important innovations such as clinical pathways, medical directives, and TOH Model of Nursing Clinical Practice (MoNCP). The MoNCP is now being implemented by 11 partners in four provinces, and is recognized by the Canadian Council on Health Services Accreditation as a national leading practice. Last year, the Clinical Expert Today we have a vibrant nursing community at TOH. Dedicated, knowledgeable nurses in all domains of practice and over 30 workgroups and reflective groups work every day to help “Today we have a vibrant nursing community at TOH. Dedicated, knowledgeable nurses in all domains of practice.” us face challenges such as workload, staffing and continuing education. Every year these groups are pursuing approximately 110 objectives! The future is bright because of your leadership in all of your domains. I would like to take this opportunity to commend all the teams for making the experience at TOH better for both nurses and patients. Professionally yours, Dr. Ginette Lemire Rodger, RN Senior Vice-President, Professional Practice, and Chief Nursing Executive If you could meet with our Senior Vice-President Professional Practice and Chief Nursing Executive, Dr. Ginette Rodger, and ask her anything, what would you like to ask her? What are your hopes/dreams for the future of nursing at TOH? When I joined TOH nursing team 10 years ago I asked groups of nurses in all domains of practice what was their expectation of the Chief Nursing Executive The message was load and clear: “help us develop a vision of nursing at TOH, and get us there.” We then embarked on a journey to determine what would be an excellent nursing professional practice environment in an academic hospital. We identified 36 different elements that should be in place, including communication, organization of delivery of care, standard of practice, educational support, research to name a few. Ten years later in 2010 we have completed that list. We now have a solid foundation and are ready to build. After consulting with over 500 nurses, we have selected our goals for the next three to five years: 1 to become a top 10% performer in North America in nursing quality and safety 2 to ensure the integrity of TOH Model of Nursing Clinical Practice as the base for all our partners in Canada. This will be TOH nurses’ legacy: the first model created by nurses and patients in Canada 3 to implement a proactive, modern educational strategy 4 to foster an environment where nursing research flourishes 5 to be the best in Canada in recruitment and retention of nurses 6 to develop a national centre for nursing expertise in specialty areas Nursing Work Groups and Contacts Model of Nursing Clinical Practice Work Group Ginette Rodger – [email protected] Communication Work Group Barb Kyd-Strickland – ext. 73431 Sue Eggleton – ext. 71546 Nursing Quality AND Best Practices Chantal Backman – ext. 71366 Marlene Ghattas – ext. 16979 Nursing Informatics Reflective Group Peggy Guilbeault – ext. 78651 Kathy Momtahan – ext. 16035 Nursing Research Kathy Momtahan – ext. 16035 Viola Plomeno – [email protected] Policy, Procedure and Protocol Susan Madden – ext. 72690 Nursing Professional Practice Committee Ginette Rodger, Senior VP and Chief Nursing Executive – [email protected] Nursing Week Ginette Rodger – [email protected] Frances Smith (ONA) ONA / NPP Ginette Rodger – [email protected] Frances Smith – 731-1314 ext. 260 Corporate Nursing Clinical Practice Committee Evelyn Kerr – ext. 16060 Joanne Abma Recruitment, Retention, Recognition Cheryl-Anne Smith – ext. 17894 Robyn Devey – ext. 19897 Education Nancy Frazer – ext. 16097 Joanne Gauthier – ext. 75641 Management Work Group Kerry Cook – ext. 82311 Jennifer Smylie – ext. 74305 Advanced Practice Nurses Laura Wilding – ext. 17086 Kirsti Weekes – ext. 79304 Clinical Pathways Barb D’Entremont – ext. 71898 IS/IT Nursing Advisory Julie Latrielle – ext. 78405 Pam Bush – ext. 78719 Nursing Clinical Documentation Heather Sherrard – ext. 14826 Evelyn Kerr – ext. 16060 Nursing Knowledge Translation Pam Tkach – ext. 16897 Margaret Quirie – ext. 16910 Do you enjoy the Nursing News? Want to get involved in its creation? Join our team! Contact us: Sue Eggleton ext. 71546 Barb Kyd-Strickland Internationally Educated Nurses Workgroup Riek van den Berg – ext. 78439 Debbie Kaye – ext. 16349 ext. 73431 NURSING NEWS VOL. 13 NO. 1 3 Nursing Professional Practice Department (NPPD) 2 Main Offices: General Campus, Rm 1351 613-737-8899 – ext. 78760 Civic Campus, 1st floor Paterson building 613-798-5555 – ext. 14976 Senior VP, Professional Practice, AND Chief Nursing Executive Dr. Ginette Rodger – ext. 78749 Executive Secretary Karen Johnston – ext. 78749 Director, Nursing Clinical Practice Evelyn Kerr – ext. 16060 Administrative Information Assistant Lellina Palanza – ext. 14976 Corporate Coordinators Clinical Pathways Barbara d’Entremont – ext. 71898 Nursing Education Riek van den Berg – ext. 78439 Nursing Enhancement Robin Devey – ext. 19897 Nursing Quality AnD Best Practices Chantal Backman – ext. 71366 Nursing Research and Associate Clinical Investigator Kathryn Momtahan, RN, PhD – ext. 16035 Nursing Recruitment, Retention AND Recognition Cheryl-Anne Smith – ext. 17894 Corporate Associate Coordinators Nursing Clinical Practice Vacant – ext. 19970 Nursing Education Nancy Frazer – ext. 16097 Nursing Quality AND Best Practices Marlene Ghattas – ext. 16979 Learning Resources Consultant, Centres for Nursing Excellence Pam Tkach – ext. 16897 or 73204 or 82409 Informatics Administrative Assistant Louise Klaassen – 613-737-8899, ext. 78760 Clerk Training Officer Sue Eggleton – ext. 71546 Manager, TOH Models of Nursing and Inter-Professional Patient Care Salma Debs-Ival – ext. 73105 MoNCP Research Coordinator Debra Kaye – 613-798-5555, ext. 16349 Research Data Entry Clerk Hugo Fortin – ext. 19922 Update regarding the status of the Hand Hygiene Phase 3 roll out in Ambulatory Care and Diagnostic Imaging Linda Hunter Over the past two years, hand hygiene auditing results from all inpatient units at TOH have been publicly reported to the Ministry of Health and Long-Term Care (MOHLTC), as well as internally at TOH. There are three corporate hand hygiene trainers: Marney Cooper, Marie-Andrea Bruneau, and Jenn Johnston. They have been trained by the MOHLTC to help launch this reporting process in all areas at TOH. They will continue to help with the implementation of this process, and the Hand Hygiene Steering Committee will keep meeting until next year to guide the roll out of phase 3 in ambulatory care and diagnostic imaging (DI) areas. Phase 3 in Ambulatory Care and DI update • We have completed over 80% of the environmental scans in ambulatory care and DI areas to identify the placement of alcohol gel at point-of-care (POC) to ensure successful hand hygiene. • Alcohol foam product with the necessary 70% concentration, which was not available in phase 1 and 2, has become available. • Foam product trials were conducted on two units in July, one at the Civic Campus and one at the General Campus. • The results of the product trial were collected and submitted for a final decision. • Facilities Management are aware of all POC placements and are waiting 4 NURSING NEWS VOL. 13 NO. 1 on the product evaluation decision in order to start the installations. Pending • Training overview for managers and educators in the affected areas started in September. • Over the next few months we will implement the education plan in the appropriate areas. • We will also present to individual groups and stakeholders as requested. Goals and Expectations • The hand hygiene program and all of its components was reviewed at a corporate operations meeting in September. • Hand hygiene champions and auditors will be chosen by managers, and given training by the Corporate Trainers noted above. • We expect baseline audits to begin taking place starting in December. Education, training and support will continue to move forward. Pamela’s Computer Corner How does my mouse work? Left mouse button This is the most familiar button. It allows you to make selections on the screen. One click will allow you to open a program or application, choose a file, or select text. If you hold down the button and move the mouse, you can select one or more words. Two fast clicks will open files and applications. Right mouse button This button is extremely useful, and you can do no harm by pushing it. The right mouse button brings up a shorter version of the menus you will find at the top of your screen. The menu may include things such at as cut, copy, paste, save or properties. It is simply a shorter way to choose the tasks you use most frequently. Once you select a menu item, click the left button to make it happen. Scroll wheel Between the left and right mouse buttons is a wheel. This wheel is a quick way to move or scroll up or down through your screen. It functions in the same way as the bar and arrows found on the right side of applications like MS Word. If you have a computer question, send it to me and I will answer it in the next Nursing News. Pamela Tkach RN, MScN(c) Learning Resources Consultant, Centre for Nursing Excellence Nursing Professional Practice Department, The Ottawa Hospital Civic Campus ext. 16897 General Campus ext. 73204 Riverside Campus ext. 82409 Internal Mail:Box 305, General Campus [email protected] TOH Flow Symposium September 8 and 9 at the Riverside Campus by Nicki Bayfield-Ash, Tracey Carroll, Cheryl Geymonat, Ginette Letourneau, Jackie Mace, Aline Mayer, Joselyn Mugford, Yvonne Wilson Patient flow and occupancy rates affect all patients and staff of The Ottawa Hospital. The main goal of this symposium was to engage TOH team members by sharing positive impacts as well as patient flow challenges. Speakers reviewed the need for awareness of TOH flow, team responsibilities, and provided education topics that broadened our views about patient flow. Through brainstorming sessions, new ideas were gathered for improvements to share with the larger group. There were 100 participants at the symposium from all three campuses. Other topics covered were occupancy, flow impacts, and best practices Stay tuned more detailed information, including feedback from evaluations and brainstorming ideas in next issue of Nursing News! Get the info on InfoNet • Nursing News • Policies and Procedures • Nursing Professional Practice Department 9 Who is the VP of Nursing 9 Clinical Practice 9 Recruitment/Retention/ Recognition 9 Student Placement 9 Nursing Education 9 Clinical Pathways 9 Quality 9 Model of Nursing Clinical Practice • TOH Education 9 Upcoming events 9 Nursing education – Nursing education workshops –Funding – Self-directed learning resources 9 ALL TOH users – Learning and Development offerings – e-testing/e-surveys, etc. • Job Opportunities • Discounts and Services • Classified Ads Check it out! NURSING NEWS VOL. 13 NO. 1 5 Teams to be proud of! Canadian Association of Medical-Surgical Nurses (CAMSN) Catherine Ford and Prudy Menard Medical-surgical nurses are the single largest group of nurses in the country. CAMSN sought designation for the purpose of establishing national certification for medical-surgical nurses through an exam. This past April, nurses across the country had their first opportunity to confirm their competence by writing the exam. At the General Campus of TOH, a group of nurses planning to write the medical-surgical certification exam organized a bi-weekly study group under the leadership of Prudy Menard, nurse educator for 5NE, 5NW, and the AMA. Medical-surgical nursing is unique in that it is not limited to one disease or body system. Consequently, the list of required competencies is extensive. While there were mentors available through the Canadian Nurses’ Association, there were none with experience in this particular exam. Despite these hurdles, we forged ahead. Initially, Prudy presented teaching materials in PowerPoint format. This arrangement quickly evolved and soon group members began sharing the responsibility of preparing and presenting materials. Guest speakers were invited to share tips and advice on writing exams. In addition to participating in the study group, most of us devoted several hours a week to independent study. We wrote the exam on the morning of April 17 and celebrated together afterward Upon reflection, we agreed that being involved in a study group was a valuable and positive experience. There was a high success rate in our group. We were able to discuss rationales and learn from each other. There was a lot of mutual support, from the day we first met until the moment we wrote the exam. We also agreed that going through the certification process has proven useful to our practice, and that we would not hesitate to recommend it to our fellow medical-surgical nurses. To celebrate and encourage this valuable process, a plaque with the names of newly certified nurses will hang on the wall between 5NE and 5NW. The names of future certified nurses will be added to it for years to come. What do you know about NOA? Rhandall Tydd-Whiting and Susan Bremner Welcome to the Neurological Observation Area (NOA)! Our twelve-bed unit is located on E2 at the Civic Campus. NOA is classified as a step-down unit with a nurse-patient ratio of 1:2. Our 42 dedicated nurses have specialized training in providing exceptional, expert care for the neurologically impaired patient requiring frequent observation and clinical intervention. There are specific admission criteria for NOA. Patients admitted to NOA must have a primary neurosurgical or neurological diagnosis with other co-morbidities. NOA accepts patients who are hemodynamically stable, able to protect their airway and require cardiac and advanced monitoring; including arterial lines and intracranial pressure monitoring. NOA patients may require seizure monitoring, post-operative care, have ruptured or unstable aneurysm, have a ventriculostomy (EVD), require monitoring post TPA or have a nervous system infection. Patients that are not appropriate for NOA include those with a GCS <8, those requiring palliative care or aggressive hemodynamic management unrelated to brain perfusion. On September 8, NOA began a new level of care. NOA is now providing care to inpatients who have suffered a CVA on another unit. When a Stroke Code is called on an inpatient unit within the Civic Campus, the patient will be assessed by the Stroke Code team and be transferred to NOA if it is confirmed that they require the administration of Altepase, also known as TPA, the clot-busting drug. Patients will be acutely monitored during administration and post-TPA. NOA is a small, cohesive unit. We are dedicated to our patients and their families during the stress of hospitalization, treatment and surgical intervention. Many staff members hold the CNA certification in neuroscience nursing, and our staff members are active in self-directed learning. Our unit council is active, and team-building is important. Hopefully, this article has put you “in the know” about NOA! 6 NURSING NEWS VOL. 13 NO. 1 Karen Johnston Role in the Nursing Professional Practice Department Karen Johnston is the Coordinator, Administrative Staff and Executive Offices. Key elements of my position I am responsible for providing efficient and confidential administrative support to Dr. Ginette Rodger. I coordinate and manage the day-to-day operations of the office. For example, I am responsible for: • matrix supervision of administrative staff • acting as liaison with other departments • coordinating all HR and payroll issues for department • participating in recruitment, selection and retention activities of the departmental administrative and clerical staff • acting as liaison between my VP and other members of our staff at all levels, as well as external stakeholders • designing presentations • receiving correspondence and preparing responses where appropriate • providing departmental resources for various computer-related issues • recording minutes for various committees • coordinating meeting schedules and disseminating packages for 14 internal committees as well as ad hoc committees • working on special projects such as semiannual nursing retreat and Nursing Week. My role is demanding and challenging, but I thrive in a busy environment. What does my role mean for TOH nurses? I am your main link to Dr. Ginette Rodger. As well, if you would like to discuss something with a member of the Nursing Professional Practice team, but are not sure to whom you should speak, I would be pleased to direct you accordingly. Contact information ext. 78749 [email protected] Lellina Palanza Louise Klaassen Role in the Nursing Professional Practice Department Role in the Nursing Professional Practice Department Louise Klaassen is the Informatics Administration Assistant in NPPD and she supports Nursing Education. Key elements of my position Processing requests for professional leave and funding, and cheque reimbursements. Coordinating nursing education days, facilitating learning experiences workshops and corporate nursing orientation with internal and external stakeholders. Assisting with nursing skills fair and education fairs. Updating InfoNet with nursing education program information. Collecting, documenting and tracking data on education days and nursing orientation for attendance, survey responses, educational day revenue. Supporting the office of the VP of nursing as requested. Assisting with the student placement program through HSPNet. Assisting with bursary, tuition assistance and specialty certification reimbursement process. What does my role mean for TOH nurses? Providing an information focal point for Nursing Education requests. Ensuring there is awareness of nursing education programs offered and financial assistance programs, thereby facilitating learning. Providing timely processing of requests to ensure needs are met. Contact information ext. 78760 [email protected] Naomi Garneau Role in the Nursing Professional Practice Department Naomi Garneau is the Secretary for NPPD and provides administrative support for the Models of Nursing and Inter-Professional Care portfolios. She also provides administrative support to the office of the VP. Key elements of my position Lellina Palanza is the Administrative Information Assistant for NPPD. Key elements of my position Support to Clinical Practice, NSG RRR, NSG QI, NSG Research & NSG Education. What does my role mean for TOH nurses? Sharing of information requested and assisting with inquiries about NPPD. Contact information ext. 14976 [email protected] Hugo Fortin Role in the Nursing Professional Practice Department Hugo Fortin is the Data Entry Clerk and Research Assistant for NPP. Providing administrative support to Salma Debs-Ivall, Manager of TOH Models of Nursing and Inter-Professional Patient Care. Providing support to TOH Models team, including IPMPC facilitators, education consultants, and the research team. Providing additional administrative support to the office of the VP partly by assisting Karen Johnston, Coordinator of Administrative Staff and Executive Offices as well as by acting as relief secretary for both the office of Dr. Rodger and NPPD as a whole. Key elements of my position What does my role mean for TOH nurses? Contact information I can help them by supporting the Models team and the office of the VP by assisting in the implementation of efficient models of care and an organized and accessible NPP department. I prepare the kits and enter the data into a database for MoNCP. I’m also data entry clerk for NPPD with their different projects. I enter data, so the researchers can analyze them. The information helps to improve and facilitate TOH nursing environment. ext. 19922 [email protected] Contact information ext. 72238 [email protected] NURSING NEWS VOL. 13 NO. 1 7 Relaxation and sleep Guided imagery resources for patients and families Does your patient have anxiety about an upcoming medical test and can’t sleep? Do visiting family members want to know more about relaxation techniques? The Patient and Family Library has been building a collection of resources on topics such as stress relief and relaxation techniques for over ten years. Our collection includes DVDs, like Guided imagery for Sleep, CDs such as Preparing for Surgery: Guided imagery Exercises and books, like the Relaxation and Stress Reduction Workbook. Patients and their families can borrow materials for three weeks at a time. So the next time your patient is suffering from anxiety and needs help sleeping, remember to tell them about the library and our resources. For more information: Civic Campus ext. 13315 General Campus ext. 70107 Irving Greenberg Family Cancer Centre 25258 Or visit our website! www.ottawahospital. on.ca/patient/visit/chlib/index-e.asp It’s ethics day every day Mike Kekewich, Ethics Coordinator Just as we don’t really think about the air we breathe until we have trouble with it, we don’t normally think of ethics until things become morally difficult. The dynamics of ethics are in play just as much when things go right as when they go wrong. Think about how many times a day you wonder what the right thing to do is for a given situation, which is what ethics is all about. The bottom line is that ethical decision making happens, whether you notice its effects or not. To get a sense of this, think of the following situation and the different ways it could play out for you as a nurse: Your patient is capable of making decisions, and says they don’t want to be a full code. You respect this patient’s decision, and you act ethically. In other words, even though you may not feel it, you are fulfilling an ethical obligation by respecting the patient’s autonomy. The same thing happens, albeit in reverse, when trying 8 NURSING NEWS VOL. 13 NO. 1 to act ethically doesn’t go so smoothly. In the same example, the patient’s family could very aggressively demand that the patient be made a full code, despite the patient’s wishes. Although we know intellectually that the right decision would be to respect the patient’s capable wishes, the process might feel more difficult than that. You might feel conflicted, as though you’re forced to profoundly dissatisfy somebody no matter what you do. In this case, you’re feeling as though you are in a dilemma. Your attention is drawn to questions about what you should do, and the answers may not seem so obvious. The Department of Clinical and Organizational Ethics at The Ottawa Hospital can help you identify ethical issues in your work through education and consultation. Ethical issues and dilemmas can lead to moral distress and other negative outcomes, which can create an unwanted sense of burden. Even if you are unsure whether the problem you are encountering is specifically ethical in nature, you can always call the Ethics Consultation Service to talk about it. We are also available to provide in-services, orientations, and other targeted ethics education to meet any specific needs you might have. By using these resources, you can provide better care, and can more effectively identify ethical issues as they arise. 613-722-7000 (ask for the Ethics Consultation Service) [email protected] www.cna-aiic.ca/CNA/practice/ethics/ code/default_e.aspx