Shaala Darpan

Shaala Darpan (SE-MMP) Phase I
Implementation of School Information System
in ICT Enabled Schools
for
Enhanced visibility of student, teacher, and school metrics
to parents, community and administrators
04th July, 2014
Architecting e-Governance
Agenda
RFP
 Volume I – SIS Product Requirements & Implementation Scope
 Volume II – Bidding Terms & Conditions
 Volume III – Draft Master Services Agreement
 Activities in the Pilot States / Uts
 State Implementation Guidelines – Draft
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Request for Proposal
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Earlier Proposed Implementation Model
Central Schools
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SIS ASP Vendor 1
State 1
Identification of ASP (&
Implementation Agency)
SIS ASP Vendor 2
State 2
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SIS ASP Vendor n
1
Selected ASP Customizes &
Configures SIS for State
ASP partners with a CSP for
hosting & Implementation
Agency for implementation at the
School Level
Empanelment of Qualified SIS ASP
Vendors
MHRD
1
State n
2
State Guidelines
Funds
National
Portal
Fast Tracking the Pilot States
GOI
 In view of the January 2015 timeline for the
implementation & delivery of the services in the Pilot
States, Prepare and float a single RFP for selecting
Implementation Agencies and Products for the Pilot
States from Center
RFP issued for
Selection of ASPs or
Consortiums (IA &
ASP) for four Pilot
States
Select IAs &
Products
meeting predefined criteria
for 4 pilot States
21st July 2014
Oct 2014
Approval of the
Selection by the
Steering
Committee
Nov 2014
GOI & States
sign MOU
jointly with
respective IAs
Nov 2014
On going payments to the Implementing Agency will be
made by the States
RFP Structure
 Volume – I: Scope of Work & Requirement Specifications
 Introduction to SE MMP, SE MMP Phase-I, Scope of Phase-I, Implementation
Model for Phase-I
 Functional, Technical and Non-functional specifications of the SIS applications
 Scope of Work for the Implementing Agency / Consortium
 Volume – II: Commercial and Bidding Terms
 Bidding Terms & Conditions; Evaluation Process; Pre-Qualification Criteria;
Technical & Commercial Evaluation Criteria
 Volume – III: Contractual and Legal Specifications
 Draft MSA between MHRD, State Government and Implementation Agency /
Consortium
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Volume – I of the RFP
SHAALA DARPAN
PHASE – I
School Management Services
Request for Proposal
For
SELECTION OF
IMPLEMENTING AGENCIES
IN PILOT STATES
VOLUME - I
Scope of Services &
Functional, Technical & Non-functional Requirements
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Scope of Services
 School Profile Management: Record the details of the school
such as student strength, location of the school, staff strength
and a brief description of the school
 Student Profile Management: Maintain the student records
for all student such as student profile, parent profile, sibling
details, attendance, heath, mark sheets, scholarships etc.
 Employee Information: Manage school staff details.
 Student Attendance: Capture daily student attendance
 Leave Management: Capture daily staff attendance
 Report Cards: Provides interface to record grades for students
and publish the same in a grade book.
 Curriculum Tracking: Capture the curriculum & lesson plans
and record the progress of the curriculum & lesson plans
 Custom Reports: Provides reports for School Management &
Administrators
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Scope of Services
SMS Alerts for Parents:
 Student Attendance
 Student missing the school
 Quarterly attendance of the Student
 Teacher Attendance
 Teacher absent in the school
 Quarterly attendance of the Teacher
 Assignments
 Assignment given to the student
 Missed submission of the assignment by the student
 Curriculum Planning
 Progress of the curriculum / lesson plan
 Teacher falling behind on the curriculum / lesson plans
 Assessments




Assessment dates
Student missing the assessment
Assessment results
Availability of mark sheet
 School calendar
 I porta t eve ts i s hool ale dar su h as start of va atio , u foresee eve t,…
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State Instance
One SIS Instance per State
Reports
(Static & Dynamic)
(Define Triggers & Send
Alerts to Parents /
Administrators)
Cloud / Hosting
Service Provider
State School Information System
(Application Hosted in a Data Center)
School Profile
Teacher Profile
Student Profile
Web Portal
School
Application
Service Provider
SMS Engine
Application
Service Provider
Basic Customization
State, District, School Configuration
Attendance
Curriculum Progress
Bulk Upload Interface
Mobile Interface
Implementation
Agency
Data Digitization
Application Training
Daily Handholding Support
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National
Portal
National Portal Consolidates Data from all the States
Collated &
Individual School
Report Cards with
Governance
Metrics
National Portal
State Instances
School / Teacher
/ Student Data
State School Information System
Portals
School Profile
Teacher Profile
Student Profile
Web Portal
School
Reports & SMS
Alert Services
delivered from
Individual State
Portals
Attendance
Curriculum Progress
Bulk Upload Interface
Mobile Interface
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Volume I of the RFP
 Requirements for SIS Application
 Functional Requirements
 Technical Requirements
 Non Functional Requirements
 Cloud Services Requirements
 Scope of Work for Implementing Agency
 Project Management
 State Level Customizations & Configurations
 Data Digitization (Incremental) & Data Migration
 Creation & Provisioning of Training Materials
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Volume I of the RFP
 Scope of Work for Implementing Agency
 Capacity Building and Handholding Support
 Support in User Acceptance Testing
 Integration with the National Portal
 Regular Operations & Management
 Exit Management & Transition
 Obligations towards MHRD / State Education Department
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Annexure to Volume I
 Functional Requirements
 Technical Requirements
 Non Functional Requirements
 Cloud Services Requirements
 State Specific Requirements
 Gujarat
 Himachal Pradesh
 Rajasthan
 Tamil Nadu
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State Specific Requirements required for the RFP
 Implementation Scope
 Total Number of Government & Government Aided Schools
 Secondary & Elementary District-wise
 District-wise number of ICT-enabled Schools
 Total Number of Teachers in the ICT enabled Schools
 Total Number of School Staff in the ICT enabled Schools
 Total Number of Students in the ICT enabled Schools
 Tentative number of users of SIS (beyond the users of school)
 Configuration Requirements
 Local Language Support
 Organization Structure from SHQ - District - Block – Cluster - School
 Assessment / Evaluation / Examination Methodology
 Syllabus – State / NCERT
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State Specific Requirements required for the RFP
 Customization Requirements
 Any additional attributes for school / teacher / student / … to e
captured
 Number of formats of the mark sheets (one per District? Or one per
School?)
 Any specific reports that would be necessary – count would be
sufficient
 Any unique processes of the State within the domain of School
Information System
 Integration with relevant IT Systems
 Scope of Data Migration / Digitization
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Volume-II: Commercial & Bidding Terms
 Allow for Consortium but one of the partners must be the OEM of the
Product or Exclusive Licensee of the Product in case the OEM is outside
India (Development Center of the OEM must be in India)
 Pre-Qualification  Technical Evaluation  Commercial Evaluation
 Pre-qualification Criteria
 Product OEM or Exclusive Licensee of the Product
 Product
 Implementation Agency (can be the Product OEM or a different entity) – Lead
Bidder
 Only the bidders, who pass all the pre-qualification criteria will qualify for the
evaluation of their technical bids
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Volume-II: Commercial & Bidding Terms
 Technical Evaluation
 Meet all the mandatory Compliance Criteria
 Prior Product Implementation (Product)
 Prior Project Experience (Implementation Agency)
 Proof of Capability of the Product
 Only the bidders, who meet all the mandatory compliance criteria AND
score above the minimum cut-off score defined in each of the sections, will
qualify for the evaluation of their commercial bids
 Commercial Evaluation
 Net Present Value (NPV) will be used for evaluation of the Commercial
Offer
 QCBS
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Volume-III: Contractual & Legal Specifications
 Standard MSA (Master Services Agreement) on the lines
of Model Draft Agreement Published by DeitY
 Service Level Agreement (SLAs) will also be defined
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Activities in the Pilot States /
UTs
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Activities @ Pilot States / UTs
1. Data Collection for the RFP by 10th of July
2. Head start on Data Digitization
3. Set up the State Level Governance Structure
4. Ensure implementation readiness of ICT-enabled
schools
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Draft State Implementation
Guidelines
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Draft State Implementation Guidelines
SHAALA DARPAN
PHASE – I
School Information Services
IMPLEMENTATION GUIDELINES
FOR STATES / UTS
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Thank you
Architecting e-Governance