RF Scanner User`s Guide 1.1

RF Scanner User’s Guide
& Reference Manual
Version 1.1
July 2012
RF Scanner User’s Guide & Reference Manual
Table of Contents
Introduction ............................................................................................................................... 2
Scanner Basics ......................................................................................................................... 3
Battery Replacement ............................................................................................................................. 3
Using the Stylus .................................................................................................................................... 4
Keypad Reference ................................................................................................................................. 5
RF Scanner FAQ ....................................................................................................................... 6
Scanner Keys ............................................................................................................................ 7
Logging On and Off the Scanner .............................................................................................. 8
Scanner Support ....................................................................................................................... 9
Cold and Warm Boot Procedures ............................................................................................ 9
Maintaining Your Sales Area .................................................................................................. 10
Generating a Restocking Pull List .......................................................................................... 11
Scanning the Sales Area Items ............................................................................................................11
Using TAMS II to Print the Restocking Pull List ....................................................................................12
Verifying a Price .................................................................................................................... 16
Generating Bin (Price) Labels................................................................................................ 17
Using TAMS II to Print Bin Labels ........................................................................................................18
Performing Cycle Counts (Company Stores Only) ................................................................ 21
Scanning a Count ................................................................................................................. 21
Count by Manual Entry .......................................................................................................... 23
Combining Counts................................................................................................................. 23
TAMS II System Selections ................................................................................................... 24
Checking In Freight ................................................................................................................. 25
Scanning Received Goods .................................................................................................... 27
Creating Check-In Groups Using the Scanner ....................................................................... 28
Select NAPA Shipment.........................................................................................................................28
Select Purchase Order .........................................................................................................................28
Select Purchase Order for Part ............................................................................................................28
Select Check-In Group .........................................................................................................................28
Reviewing Check-In Status for Parts ..................................................................................... 29
Reviewing Check-In Variances on the Scanner ..................................................................... 29
Scanner Screen Reference ................................................................................................... 29
Check-In Shipment ...............................................................................................................................29
Check-In Status ....................................................................................................................................29
Check-In Variance ................................................................................................................................29
Scanner - Part Entry .............................................................................................................................30
Received Goods Menu .........................................................................................................................30
Multi-Store Usage: Freight Check-In for Consolidated Order Received Goods ....................... 30
Consolidated & Non-Consolidated Locations .......................................................................................30
Consolidated Check-In Only .................................................................................................................31
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Introduction
The RF scanner is an important tool to maintain inventory in every NAPA store. Used every day,
the scanner connects to TAMS on the network via a wireless access point, leaving you free to
perform Freight Check-in, Restocking, Cycle Counts, and Price Verification tasks quickly and
efficiently from anywhere in the store.
The information in this guide applies to all RF scanner models used in stores today. While the
keyboard layout may vary between models, the software used on all RF scanners is the same.
Cold boot/warm boot instructions can be found in the RF Scanner Support section on page 9.
For specific model information, see the links on The Scanner Page (NAPAStore.net) for your
particular scanner.
Please e-mail any comments regarding this document to:
[email protected]
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Scanner Basics
Specific scanner models will vary among locations. The following information is a general
overview of the RF Scanners typically used at NAPA locations. Some specifics, such as keyboard
layout and battery design, may vary slightly, depending on the specific scanner model you use.
Laser Lens
(Aperture)
Screen
Trigger
Keypad
Battery
Stylus (Use only
the scanner
stylus to write
on the screen.)
Battery
Release
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Battery Replacement
1. Turn off the scanner before removing
the battery.
2. Press both primary battery releases.
3. Wait 3-4 seconds for the device to
completely shut down (unless the
battery is dead).
4. Press the secondary battery release and
slide the battery out of the device.
5. Insert a fully charged battery. Listen for
two clicks to ensure that the battery is
securely inserted.
Using the Stylus
Some touch-screen scanners include a stylus for convenience.
Review the following guidelines for using the stylus with your RF
scanner:
•
Never use an ink pen or other object – anything but the
stylus or your finger will damage the scanner screen.
•
The stylus is stored in the end of the handle; pull the cord
down and out to remove the stylus.
•
To store the stylus, push it into the handle until it locks in
place.
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Keypad Reference
This illustration below represents a typical scanner keypad. Note: Some NAPA scanners use a
white overlay on the keypad that includes additional details.
Scan button (same
as trigger)
Direction buttons
(left, right, up, down)
Escape
(ESC)
Power
Function
Control
(CTRL)
Enter (ENT)
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RF Scanner FAQ
Answers to common questions regarding typical use of the RF Scanner:
Q: What happens to the data if the batteries go dead?
A: Nothing. It's the same as if the batteries died in a portable radio; the
music isn’t stored on your radio. The RF scanner acts as a TAMS
terminal and doesn’t store data. This doesn't mean that you won't lose
any of your progress, but you typically just pick up where you left off.
Q: Can we use more than one scanner in the same Inventory/FCI session?
A: Yes! If you need assistance to sync a scanner from another store, please
contact TAMS Support.
Q: How can I check the variances while checking in freight to see if anything
has been missed or double-counted?
A: You can’t check variances on the scanner, but you can check them using
the Edit and Post screen.
Q: What do I do if a part being received has a new bar code number?
A: The scanner gun will beep to alert you to the new bar code. It prompts
you to add the bar code and enter the Line and Part Number.
WARNING: Never direct the laser beam into a person's
eye. Eye injury could result, damaging the person’s vision.
Use the wrist strap at all times while scanning.
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Scanner Keys
Different RF scanner models may use different methods for moving the cursor up and down,
entering a Function key, and so forth. For example, some scanner models have individual
function keys, such as F1 or F2. Other models employ two keys to accomplish pressing a function
key, such as pressing an F or FUNC key and then a number key.
This guide does not address individual scanner models. If you are unfamiliar with using your
individual RF scanner model, refer to the user guide for that scanner.
Key
Action
ESC
Escape: Closes the current screen without saving changes and
displays the previous screen.
▲
Up: Highlights the previous record in the list or moves the cursor
to the previous field.
▼
Down: Highlights the next record in the list or moves the cursor
to the next field.
F1
Help: Displays the Help menu.
F2
Label: Flags an item for printing a new bin label.
F3
Find Part: Displays the Find Part screen, used to look up a
specific part within the current inventory session.
F4
Scan Location: Displays the Scan Location screen, used to
enter the specific part location in the store when completing
cycle counts.
F5
Review Count: Displays the Review Count screen, used to
select an inventory session to review.
F6
Log Out: Closes the current screen and logs out of the
application.
F7
Languages: Displays the Languages screen, used to change
the language in the current session.
F8
Session Information: Displays the Session Information screen,
used to review physical inventory session information such as
the session identification number, the number of parts selected,
the percentage counted, the begin date, and so on.
ENT
Enter: Saves the current action.
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Logging On and Off the Scanner
Follow these steps to log on to and log off of a scanner session:
Logging On
1. Press and hold the power button.
2. Enter your employee number and press ENT.
3. Enter your password and press ENT.
4. If you are logging into a multi-store system, the Select
Store screen appears. Use the up or down arrows to select
the store and press ENT. The Menu screen appears.
5. Select Inventory or Received Goods and press ENT.
6. The Inventory (or Received Goods) menu appears.
Logging Off
1. Press F6 from any screen.
2. All screens close. The scanner displays the Employee ID
screen.
System Messages
The following system messages may appear when you log on:
•
Account locked: Contact Store Support.
•
Invalid Login
•
Password expired, account locked: Contact Store Support.
•
Password expires in X days: Change password from TAMS II.
•
Password reset: Change password from TAMS II.
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Scanner Support
You may occasionally need to perform a “cold boot” or a “warm boot” on your scanner. The chart
below indicates both cold and warm boot procedures for RF scanners.
Cold and Warm Boot Procedures
Scanner
MC3000 Series
MC9000 Series
Warm Boot
Cold Boot
1. Power off.
2. Press and hold the 7
and 9 keys.
3. Press and Release
the Power button.
4. Release the 7 and 9
keys.
1. Power off.
2. Press and hold the 1 and
9 keys.
3. Press and Release the
Power button.
4. Release the 1 and 9
keys.
1. Power Off
2. Press and hold the 4
and 5 keys.
3. Power On
4. Release the 4 and 5
keys.
1. Power Off
2. Press and hold the A, B,
and D keys.
3. Power On
4. Release the A, B, and D
keys.
PDT6846
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Maintaining Your Sales Area
The RF Scanner is an important tool for maintaining the
sales area. You can use it to:
•
•
•
•
Check Restock Quantities
Generate a Restocking Pull List
Compare the retail price in the system to the price
displayed on the bin label
Flag an item for printing a new bin label
You can perform each of these functions separately or you can also combine them into a single
task to save time and effort.
Restock Sales Area
Use this feature to identify and print a list of out-of-stock sales area items.
Price Verification
Use this feature to compare bin label prices to the retail system price, ensuring that the price
displayed in the sales area matches the price at point of sale.
F2 – Label
Use this feature from either Restock Sales Area or Price Verification screen to print missing
labels or labels that are incorrect in your Sales Area. Departments of Weights and Measures in
some states perform strict auditing of Sales Area bin labels, so keep these labels up-to-date at all
times.
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Generating a Restocking Pull List
A Restocking Pull List includes the amount and location of sales area items that need to be
restocked. You use the RF Scanner to identify restock items and your TAMS II system to print the
pull list. Doing so includes two main steps:
•
•
Scanning the sales area items
Using TAMS to print the Restocking Pull List
Scanning the Sales Area Items
Follow these steps to generate a Restocking Pull List and generate bin labels:
1. Log on to the RF Scanner.
4. Enter a restock quantity. If
2. Select Restock Sales Area and press
the On-Hand Quantity is
zero, simply scan the next
item to add to the pull list.
(The planogram location
code and display quantity
is displayed below the
words “On Hand.” In this
example, the On Hand
quantity is 3, the location
code is 300 and the display
quantity is 1.)
ENT.
5. Continue scanning items, entering restock
quantities.
6. Press ESC after you enter the restock
quantity for your last item. A new Interstore
message is created in your TAMS system
for the pull list.
3. The Restock Sales Area scanner
screen appears, prompting you to
“Enter/Scan Part.” Scan the product or
bin label or manually enter the item. A
single beep indicates a successful scan.
RF Scanner Guide
At this point, you’re done using the scanner. The
next step is to use your TAMS system to create
and print the Restocking Pull List, described in
Using TAMS II to Print the Restocking Pull
List beginning on the following page of this
manual.
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Using TAMS II to Print the Restocking Pull List
After you have scanned the sales area items, complete the following steps to print a Restocking
Pull List and bin labels:
1. From the TAMS II Invoicing screen, click the Message [F4] button.
The Review Messages screen appears.
2. Select the Interstore check box.
3. Click OK [F8].
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The Review Messages window appears.
4. Click Print [F2].
The Print Options window appears.
5. From the Sort Option, select Location / Product Line / Part Number.
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6. From the Page Break Option, select Page break by first location (preferred because
it’s easy on the eyes).
7. From the Select Printer option, select the printer typically used at your store. Ask your
supervisor or manager if you’re unsure.
8. Click OK.
Click to acknowledge
messages…
… and then click to close
the window.
9. Click Acknowledge [F12].
10. Click Close (Esc). The Invoicing screen appears.
11. Retrieve the printed Restocking Pull List from the printer.
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Sample Restocking Pull List
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Verifying a Price
Follow these instructions to verify a bin label price in the sales area:
1. Enter your Employee ID and password
to log on to the scanner.
2. The scanner main menu appears.
Select Price Verification and press
ENT.
3. The Price Verification screen appears.
Scan the bin label or the item.
4. The scanner displays the item retail
price and more. Compare the price on
the screen to the bin label price. In the
example below, the retail price for oil
filter FIL 1515 is $6.69.
5. Continue scanning other items to verify
prices or press ESC to close the Price
Verification screen.
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Generating Bin (Price) Labels
You can use the RF scanner to generate bin labels from the
Price Verification Options menu. This option is ideal for
printing missing labels or labels that are incorrect in your
Sales Area. You first scan the items requiring new labels, and
then use the TAMS II “Back Office” to print them.
Note: The Department of Weights and Measures in some
states perform very strict auditing of Sales Area bin
labels, so keep these labels up-to-date at all times.
Using the RF Scanner to generate bin labels includes two main steps:
• Flagging an Item for a new bin label.
• Using TAMS II to print new bin labels.
Flagging an Item For a New Bin Label
1. Follow the steps described in Verifying a Price on page 16 to
display the retail price from the TAMS II system.
2. Press F2 to flag the item for a new bin label.
3. Continue scanning items and creating bin labels as needed.
4. Press ESC after you scan the last item. A new Interstore
message is created in your TAMS system that contains the
new bin labels.
Printing the Bin Labels
After you scan the last item and press ESC, you’re done using the scanner. The next step is
to use your TAMS system to print the bin labels, described in Using TAMS II to Print Bin
Labels beginning on the following page of this manual.
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Using TAMS II to Print Bin Labels
1. From the Invoicing screen menu bar, select Other
Functions > Other TAMS Functions.
The TAMS “Back Office” screen appears.
2. Click Inventory > Bin Labels.
The Bin Labels page appears.
3. From the Bin Labels page, click the Print tab.
4. On the Print tab, select the following three option settings:
1. Origin Code ...... Select Price Verification by RF Scanner
2. Sort By ............. Stock Location / Planogram Reference Number
3. Label Type ....... 7 Gold Rim Bin Laser (1.125" x 2")
5. Click OK.
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The Print Bin Labels - Print Controller window appears. This may take a few
moments. Most people use the default options that appear. Ask your supervisor or
manager if you’re unsure.
6. Click OK.
A message appears, confirming that the labels have been sent to the printer and
reminding you to remove them when done.
7. Click OK to clear the message.
This system notifies you once printing is complete.
8. Click OK to clear the “Printing Bin Labels Complete” message.
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9. While the labels are printing, click the Maintenance tab. (The system may take a
moment to switch from the Print tab to the Maintenance tab.)
10. Select all the items with an Origin code of Price Verified.
Tip: Use the Ctrl key and the mouse to select many items at once.
Click the Delete
icon to delete the
selected labels.
Six labels selected
for deletion.
Origin code of
Price Verified.
11. Click the Delete icon.
A small message reminds you that you are, indeed, about to delete the labels.
12. Click Yes to continue.
The system deletes the selected items.
13. Click Sales Activities > Invoicing to return to the Invoicing screen.
14. Retrieve the printed bin labels from the printer. You’re done!
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Performing Cycle Counts (Company Stores Only)
A cycle count is an inventory task performed by Company Stores only. The RF scanner helps you
ensure inventory accuracy by quickly performing inventory tasks such as cycle counts.
This chapter describes the steps you use for:
•
•
•
Scanning a Count
Manually Entering a Count
Combining Counts
Scanning a Count
Follow these steps to scan a cycle count:
1. From the Employee ID screen, log in to
the scanner. The Menu screen appears.
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2. Select Inventory. A list of sessions
appears.
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3. Select the session you will count.
The Inventory menu appears.
5. Select Uncounted Only. The scanner
displays the list of items you will count
from that session.
The selected part is noted by the
> and < signs in the far left and right
columns. In this example, ASP 24 is
selected.
4. Select Review Count.
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Only items in the session can be counted. No products may be added to a session from this
program, allowing you to quickly see and count only the necessary items.
You can scan a product bar code from the sorted list by line abbreviation and part number. Each
time you scan the bar code, the item count increases by one.
If a scanned product is not in the count session or the bar code is not in the system, an alert
message appears.
Count by Manual Entry
You can directly enter a count into the scanner. Begin by using either of the following methods to
find the product:
•
•
Arrow up or down to find the product.
Press F2 to search for the product by line abbrev and part number.
Once the product is selected, type the count directly into the scanner and press ENT. Directly
entering the count replaces the old value with the new value. The Total Count equals the
Manual Count plus all other location counts.
Combining Counts
The manual count can be combined with location-specific counts.
To review or change the counts by location, select a product and press Enter. The part count is
displayed by location.
The screen displays all locations for that part plus any Manual location counts.
If more than one location has counts, the Total Count displays the value updated to the on hand
quantity.
You cannot enter parts into the manual location from the Part Entry selection. The Part Locations
screen only allows editing the standard part locations.
Consider this example: FIL 1034 was counted and the Front location count of 5 was skipped.
You can enter the count from the Front location by selecting Front and entering 5. Note: Be
careful to avoid doubling the count for an item by adding it both under the Manual location and
another location.
•
•
To return the main screen press the CLR (clear) key on the scanner.
Once all of the counts have been entered, perform the updates as normal.
You can continue using the Part Entry by Location, Line and Part for counting inventory.
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TAMS II System Selections
When using your TAMS II system during cycle counts, please note that parts with uncounted
quantities will have the on-hand quantity set to zero.
You should also:
•
Never select All when updating cycle counts.
•
Always update by Product Line only.
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Checking In Freight
This chapter describes RF scanner functions when checking in freight.
Signing onto the RF Scanner
Note: When checking in freight with the RF scanner, the keyboard entries described below must
be completed on the scanner.
Complete the following steps to activate and sign onto the scanner:
1.
2.
3.
4.
5.
6.
7.
Press ENT twice. Wait for the scanner to display TAMS READY.
Press CLR.
At the Account ID prompt, enter SALES and press ENT. The Options Menu appears.
At the Select: prompt, enter 1 (Scan Receipts) and press ENT.
At the Employee Number prompt, enter your employee number and press ENT.
At the Employee Password prompt, enter your employee password and press ENT.
At the Enter Session # prompt, enter the session number shown on the TAMS screen
and press ENT.
Scanning by Part
Before you begin: Set up a system with at least two carts, one for display items and one for
backroom items. As you pick up each part, scan it and place it in the appropriate cart.
Follow these instructions to scan by part:
1.
2.
3.
4.
From the Scan/Enter Container screen, press F8 to continue.
At the Scan/Enter Part prompt, scan the part or enter the part number and press ENT.
Continue scanning parts until all the parts are scanned or entered.
When all parts have been scanned, press ENT.
Special Situations
If the scanner fails to recognize the bar code, it will beep four times and display the message
Bar code not on file. Add bar code? Y/N. At this point:
1. Enter Y and press ENT.
2. Enter the product line, part number, and package quantity, and then press ENT.
3. Enter the quantity and press ENT.
Note: If the scanner does not find the part in the shipment, you are prompted to add it as a
NOPO. Enter N (for No) and set it aside for the manager to investigate.
For small items:
1. Press ENT to display the prompt you use for manual entry.
2. Enter the product line code, part number, and package quantity.
If you find a damaged part, set it aside and take it to the manager after you finish scanning all
parts.
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Remember: You should scan each part, even when there are several items with the same part
number. However, with an unbroken (sealed) case, with a well-marked quantity, you can either:
•
Scan the appropriate bar code on the outside, or
•
Open the case, scan one item, and then enter the received quantity.
Note: Although the scanner displays the number 1, anything you enter will write over it. To enter
numbers from 10 to 19, you must enter both numbers—1 and 0 or 1 and 9. You cannot
use the number 1 that is displayed.
Freight Check-In Beeps
After the single “good scan” beep, the RF Scanner provides the following dual-tone (high, then
low) beeps to help identify actions:
•
One dual-tone beep: stockroom item.
•
Two dual-tone beeps: sales area/planogram item.
•
Three dual-tone beeps: item not part of the purchase order or special order.
•
Four dual-tone beeps: the item is a JOEI order, item not on purchase order, or invalid bar
code.
•
Five dual-tone beeps: the item is a JOEI order and has a location code.
Quick Reference Scanner Beep Sheet
A convenient printable quick reference page that lists the meanings of scanner beeps is available
on NAPAStore.net (TAMS tab > Support Resources > The Scanner Page).
Freight Check-In Screen Displays
The screen on the scanner displays the following information about the scanned part:
Location .............. Location code assigned by the store.
Display Item ........ Appears when the part has a display quantity.
Shipped Qty ........ The total quantity of the part that should be in the shipment. This quantity
does not change during the scanning process.
Total Damaged ... The number of damaged parts.
Total Received .... The number of checked-in parts so far.
Damaged Qty...... The damaged quantity (so far) of the scanned part.
Low Battery
The scanner beeps four times and displays a Low Battery message when the battery runs out
of power. If this happens, take the scanner to your manager.
Pausing and Completing the Process
To temporarily suspend the check-in process, press ENT.
To resume at any time, scan an item. If the screen is blank, press and hold the trigger until the
display returns.
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When You Finish
When you have scanned all parts:
1. Press ENT and then CLR. The Scan/Enter Part screen appears.
2. Return the scanner to your store manager and confirm that you are done.
Manual Check-In
A manual check-in process may be preferred in some cases. You will use a printout such as a
COM150 report or shipping document.
Follow these steps to complete a manual check-in process:
1. Prepare just as if you will use a scanner.
2. Check off each part. Make sure each part number is correct.
3. Write down the line, part number, and quantity for any unlisted part you find.
4. Give the finished report to your manager.
Scanning Received Goods
This topic explains how to scan and manually enter parts using RF scanner. The scanner will
notify the status of the scan by a series of beeps.
Scanning or Manually Entering Parts
1. Access the Part Entry screen in one of three ways:
a. On the Select Check-In Group screen, select a Check-In Group number and
press ENT.
b. On the Create Check-In screen, select the Check-In option.
c. Press F4 from any scanner screen.
2. Scan the part. The scanner beeps if the scan is successful.
To enter the part manually, enter the line abbreviation in the Line field and press ENT,
and then enter the part number in the Part field and press ENT.
3. If the scanner cannot read the bar code or it is invalid, the scanner plays an extended
beep and displays the message Invalid Bar Code. Repeat this step until you hear a
short beep or scan the next container.
4. Repeat steps 2 through 3 until you have entered all of the parts. When you have scanned
or entered all the parts, press ENT.
5. The Count Part screen displays. The cursor is focused on the Received Qty field. Press
ENT to add 1 to the part quantity. If the part is damaged, select the Damaged Qty field
and press ENT to add 1 to the damaged quantity.
6. When you have scanned all the parts, press ENT to return to the Part Entry screen.
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Creating Check-In Groups Using the Scanner
This topic explains how to create and maintain Check-In Groups to which you can add purchase
orders and shipment numbers.
Creating a Check-In Group
1. On the Received Goods menu, select the New Check-In option and press ENT.
2. The Create Check-In screen appears, which lists purchase orders not associated with a
shipment number, followed by each shipment number with its associated purchase order
numbers.
3. Select PO Number or Select Shipment to create the check-in group.
4. On the Select Purchase Order screen, select the purchase order number and press
ENT.
5. On the Select NAPA Shipment screen, select the shipment number and press ENT.
6. The Create Check-In screen displays the selected purchase order and/or shipment
number.
7. Repeat Steps 3 through 5 until you are ready to check in the parts associated with your
selections (purchase orders and/or shipments). The check-in group is created.
Select NAPA Shipment
Use this screen to select which NAPA shipment to receive. The Select NAPA Shipment screen
displays up to 11 NAPA shipments. You can scroll up and down through the shipments if there
are more than 11.
Select Purchase Order
Use this screen to select open purchase orders to be included in the current check-in group. The
Select Purchase Order screen displays up to 10 open purchase orders in ascending order. You
can scroll up and down through the orders if there are more than 10.
Select Purchase Order for Part
Use this screen to select a purchase order specific to the current check-in group. The Select
Purchase Order for Part screen displays a list of all purchase orders in the current check-in
group.
Select Check-In Group
Use this screen to select a check-in group to receive. This screen displays up to 10 open
purchase orders. You can scroll up and down through the orders if there are more than 10.
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Reviewing Check-In Status for Parts
Follow these instructions to review the check-in status for parts associated with the current
check-in number:
1. Display the Check-In Status screen by pressing F5 from any Receive Goods screen.
2. The screen displays a list of part records sorted by product line. The cursor is focused on
the first missing item for the current check-in group.
3. Press the Function key plus the appropriate number (1 to 9) to display another screen.
Reviewing Check-In Variances on the Scanner
This topic explains how to review check-in variances associated with the current check-in
number.
1. Display the Check-In Variance screen by pressing F3 from any Receive Goods scanner
screen.
2. The screen displays a list of all check-in variances associated with the current check-in
number. Press the Function key plus the appropriate number (1 to 9) to display another
screen.
3. If there are no check-in variances, the message No Check-In Variances appears
and the previous screen is displayed.
Scanner Screen Reference
Check-In Shipment
Use this screen to select how you will receive a shipment by part entry. Select Check-In by Part
to display the Part Entry screen and check in one part at a time.
Check-In Status
Use this screen to review the check-in status of the containers, tag-outs, totes, and parts
belonging to the current check-in number. The top area of the Check-In Status screen displays
the current check-in number. Missing items for the current check-in number are displayed in the
following order: containers, tag-outs, totes, and parts (sorted by product line).
Check-In Variance
Use this screen to review the count difference between the expected count and the actual count.
The Check-In Variance screen displays the current check-in number beneath the screen title.
Line/Part Number ... The line abbreviation and part number.
Variance ................ The difference between the expected count quantity and the actual
counted quantity.
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Scanner - Part Entry
Use this screen to scan or manually enter parts. When a part is scanned, TAMS II determines the
product line and part number from the bar code.
Received Goods Menu
Use this menu to select received goods functions. The Received Goods menu includes the
following fields:
Select Check-In...... Displays the Select Check-In screen for checking in containers and
parts.
New Check-In ........ Displays the Create Check-In screen for creating a check-in session.
Multi-Store Usage: Freight Check-In for Consolidated Order Received Goods
The scanner can display the distribution of goods to remote stores during Freight Check-In. This
feature improves efficiency by reducing the number of times that the product is handled.
Consolidated & Non-Consolidated Locations
Scanner Freight Check-In actively updates the product after each entry or
scan. It displays the product count screen until the product is completed or
the next product is entered.
Full session totals plus the count total for prior receipts on one screen are
displayed. Cumulative totals entered in received and damaged goods are
also displayed, providing easy visual checks to prevent miscounts that
could lead to over and short product counts.
After the last product count is entered, the screen displays the session
totals (Damaged Qty and Received Qty) plus the prior session totals (Total
Damaged and Total Received).
With a glance at full shipment, you can verify the computer counts as an additional quality check.
This extra check requires no additional steps: Scanning the next product advances the program
to the next part entry with no input.
Manual Entry
Manually entering a count after a scan replaces the scanned amount and does not add to it. For
example, scanning a 1515 enters a received count of 1. If you enter 6, the received count
becomes 6, not 7. A second manual entry increases the count and does not replace it. For
example, scanning a 1515 filter enters a count of 1. If you enter 6, the count becomes 6.
A second manual entry of 6 increases the count to 12.
Manual negative entries are allowed. For example, if you are finishing a part session and see 12
of the product while the screen displays 14, you can enter -2 to correct the computer count.
Note:
The received count cannot be negative. The damaged goods count cannot exceed the
received count.
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Consolidated Check-In Only
A running distribution window appears for the complete part session. A
reverse video window indicates a shipment includes product ordered for
other branch locations. As the product is checked in, the window displays a
running total of product to be transferred.
Multiple locations are displayed in descending order by quantity due so
factory packs can be distributed before broken packs.
The local receiving store is listed last and allocated last.
After remote store orders are filled, the remaining product is added to the
local store inventory.
When changing parts or returning to the line abbrev/ part number screen,
the system displays the Distribution Summary screen for parts with
remote distribution. Press ENT to continue past the Distribution Summary
screen. If the part change was due to a new part scan, the system displays
the new part.
If a counted part already has received quantities, the Distribution screen
and the Summary screens indicate the distributions. Stores on the
distribution list are identified by the three-letter DC code and three-digit
store number.
The up and down arrows can be used to scroll through the stores listed in
the distribution summary.
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